COMMITTEE OF THE WHOLE 7:00 p.m. 109 James Street …

COMMITTEE OF THE WHOLE

Monday, October 24, 2011 7:00 p.m.

City Hall Council Chambers

109 James Street Geneva, IL 60134

AGENDA

1. Call to Order 2. Consider Consent Agenda *3. Approve Committee of the Whole Minutes from October 10, 2011. 4. Items of Business a. Clerk Administers Oath of Office to Police Officer Ryan M. Ericksen b. Introduction & Recognition of Mrs. Mary Brittany Schmitz, Author c. Recommend Approval of Chamber of Commerce Requests for 2011 Christmas Walk d. Recommend Draft Ordinance Amending Title 10, Chap. 4 (Fire Prevention & Safety)

Related to Opening Burning in the City of Geneva. e. Recommend Draft Ordinance Amending Title 1, Chap. 5 (City Council), Sec. 1-5-1

(Election, Term and General Duties) Related to Number of Aldermen. f. Recommend Acceptance of 2nd Quarter FY2011-12 Goals Status Report 5. New Business 6. Upcoming Meetings: Special Committee of the Whole October 31, 2011. 7. Adjournment

Committee of the Whole Minutes of October 10, 2011 1

COMMITTEE OF THE WHOLE MINUTES October 10, 2011

Present: Mayor Burns, Ald. Brown, Flanagan, Hill, Maladra, Marks, Singer, Vogelsberg Absent: Ald. Dantino, Kilburg, Piper Also Present: McKittrick, Dawkins, DeGroot, Untch, Broviak, Dinges 1. Call to Order Chairman Maladra called the meeting to order at 7:00pm noting the absence of Ald. Dantino, Kilburg and Piper. 2. Consider Consent Agenda Moved by Ald. Singer, second by Ald. Flanagan V/V: 7-0 Motion carried. *3. Approve Committee of the Whole Minutes from September 26, 2011. Approved on Consent Agenda 4. Items of Business a. Recommend Approval of American Legion Post 75 Request to Solicit on Public Right of Way November

12, 2011. Moved by Ald. Marks, second by Ald. Vogelsberg V/V: 7-0 Motion carried. b. Recommend Approval of Draft Ordinance Amending Title 4, Section 2 (Liquor Control) Adding One

Class B-3 License for Fralex , LLC (Cotto A Legna Bistro) at 500 S. Third Street. Moved by Ald. Vogelsberg, second by Ald. Hill V/V: 7-0 Motion carried. c. Recommend Approval of Draft Ordinance Amending Title 4, Section 2 (Liquor Control) Adding One

Class D-8 Liquor License for JMC Family Inc. (Chelios Pub) to Serve Inside the Fox Valley Ice Arena at 1996 S. Kirk Road.

Moved by Ald. Flanagan, second by Ald. Hill V/V: 7-0 Motion carried. d. Recommend Draft Resolution Authorizing Bid Award and Execution of Contract with A.E. Frasz in the

Amount of $57,178.00 for the Elm Avenue Culvert Improvements. Moved by Ald. Hill, second by Ald. Vogelsberg V/V: 7-0 Motion carried.


e. Recommend Draft Ordinance Amending Title 10 (Building Regulations) and Title 11 (Zoning Ordinance) Related to Sign Regulations.

Moved by Ald. Vogelsberg, second by Ald. Marks as presented. Dir. Untch reviewed the amended code based on discussions and recommendations by the Committee at the September 26, 2011 meeting. Untch recommend a one-year performance review of the code as amended, as well as ‘instanter’ language once code is formally approved so it would be in effect immediately after passage. Untch noted the permit process for A-frame signs, indicating that additional staff and staff time would be needed to process the permits on an annual basis. Untch noted that staff would schedule informational meetings for the downtown business community to educate them on the new regulations and code requirements with a December target date for implementation of A Frame regulations. Considerable discussion on allowing 2nd floor signage was heard. While staff and some aldermen felt that 2nd floor awning signs would not be popular, Ald. Maladra was not in favor of allowing them. Resident and business owner Mike Simon addressed the committee regarding the elimination of the sign committee noting that it was an important voice for the business community and believed having fellow business owners on the committee was beneficial for businesses asking for variances as opposed to the Plan Commission. Simon also stated that he believed the Plan Commission did not provide an opportunity to listen to applicants ‘make their case.’ Mayor Burns did not agree with Simon’s reasoning stating that the Plan Commission was the fairest venue to receive variance requests because they would be based on facts, not opinion. Ald. Vogelsberg agreed with the Mayor and stated that while the Plan Commission meetings were more formal than the Sign Committee, it was a more thorough and balanced process. Dir. Untch also stated that the Plan Commission was capable of seeking compromise and could think ‘creatively’ on issues. Untch reminded that if a Plan Commission vote outcome was not in the favor of an applicant, the City Council would hear their case as is the current process. Finally, Untch restated staff’s recommendation to disband the Sign Committee, stating that the Plan Commission process was the most fair and balanced avenue for variation requests, citing standards and consistency in deliberations, not personal opinion and case-by-case decisions. Discussion on past practice of minute-taking of the Sign Committee was heard. An amendment was offered by the original motioner to remove the allowance of 2nd floor projecting signage (awning signs). AYES: 3 (Maladra, Marks, Vogelsberg) NAYS: 4 The motion, as originally presented, was then voted upon: AYES: 7 NAYS: 0 Motion carried. 5. New Business

a. Policy Discussion Items McKittrick had no items to present but confirmed a special COW meeting for October 31st to bring more policy discussion items forward.


b. Other New Business

McKittrick noted that EAB informational flyers would be inserted into all utility bills in the coming month. Dawkins also encouraged all to attend the SPAC Town Meeting Oct. 19th where they would discuss the EAB issue. 6. Upcoming Meetings: Committee of the Whole: October 24, 2011. 7. Adjournment On a motion by Ald. Marks, second by Ald. Singer, the meeting was adjourned by unanimous voice vote at 8:54pm.

AGENDA ITEM EXECUTIVE SUMMARY

Agenda Item: Chamber of Commerce 2011 Christmas Walk

Presenter & Title: Ellen Divita, Economic Development Director

Date: October 17, 2011

Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting X City Council Meeting Special City Council Meeting Public Hearing Other -

Estimated Cost: Budgeted? X YES NO

If NO, please explain how the item will be funded: Executive Summary: The Chamber of Commerce is preparing for Geneva’s Christmas Walk and House Walk festivities, Friday, December 2, and Saturday, December 3, 2011. This annual event welcomes the holiday season and promotes local shopping. The ceremonies begin Friday night the 2nd at 6:00 p.m., hosted by the Mayor. Santa Lucia and carolers will greet Santa Claus and the Mayor will facilitate the lighting of the community tree on the Courthouse lawn. Shops throughout town are asked to be open with extended hours to offer traditional treats and welcome shoppers to the beginning of the holiday season. The event continues through the weekend with the opening of the Santa House and carriage rides but streets will not be closed on Saturday. Merchants are asked to be open until at least 7:00 PM on Friday and Saturday. Carriage Rides will be offered December 3, 4, 10, 11, 17, and 18, 2011. These five Geneva homes will be opened for tour, with a paid ticket: 326 Vonder Lane, 716 Shady Avenue, 160 Fairview Court, 702 Hawthorne Lane, and 724 Sunset Road. The Police Department will determine if any portion of the street in front of any of the homes should be closed for parking during the duration of the walk. Proceeds from the tour enable the Chamber to fund and coordinate the greens orders and the schedule for “trimming the town” on the light posts from Anderson Boulevard east to Kirk Road. A certificate of insurance will be sent naming the City as additional insured. In summary,, the Chamber requests:

Closure of Third Street from State Street to South Street from 5:00 p.m. to 10:00 p.m. on Friday, December 2, 2010.

Use of public right of way for a small stage which will be set in place in front of the History Center at 8 AM on Friday, December 2.

Use of public right of way (2 parking spaces) for placement of the Santa House on James Street, west of Third Street. The Santa House will stay in place through December.

Police assistance with road closures and traffic control on Third Street and if needed at the homes. The City Public Works Department to provide the labor to hang the greens and banners.

Attachments: (please list) Letter of request from the Chamber Event Application and Maps depicting routes and closures

Recommendation / Suggested Action: (briefly explain) Recommend Motion to approve the request from the Geneva Chamber of Commerce for closure of Third Street on Friday December 2, 2010 from 5 to 10:00 PM, use of the public right of way for the stage and Santa House, and for assistance from Public Works and Police Department staff (for street closure, crowd control, and street clean-up).

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The Chamber of Commerce is preparing for Geneva's Christmas Walk and House Walkfestivities, Friday, December 2, and Saturday, December 3, 2011. This annual eventwelcomes the holiday season and promotes local shopping. The ceremonies begin Fridaynight the 2nd at 6:00 p.m., hosted by the Mayor. Santa Lucia and carolers will greet SantaClaus and the Mayor will facilitate the lighting of the community tree on the Courthouselawn. Shops throughout town are asked to be open with extended hours to offertraditional treats and welcome shoppers to the beginning of the holiday season. Theevent continues through the weekend with the opening of the Santa House and carriagerides but streets will not be closed on Saturday. Merchants are asked to be open until atleast 7:00 p.m. on Friday and Saturday.

These five Geneva homes will be opened for tour, with a paid ticket: 326 Vonder Ln,716 Shady Ave, 160 Fairview Ct, 702 Hawthorne Ln, and 724 Sunset Rd. The PoliceDepartment will determine if any portion of the street in front of any of the homes shouldbe closed for parking during the duration of the walk. Proceeds from the tour enable theChamber to fund and coordinate the greens orders and the schedule for "trimming thetown" on the light posts from Anderson Boulevard east to Kirk Road.

A certificate of insurance will be sent naming the City as additional insured. Insummary, the Chamber requests:

• Closure of Third Street from State Street to South Street from 5:00 p.m. to10:00 p.m. on Friday, December 2, 2011.

• Use of public right of way for a small stage which will be set in place in frontof the History Center at 8:00 a.m. on Friday, December 2.

• Use of public right of way for placement of the Santa House on James Street,west of Third Street. The Santa House will stay in place through December.

• Police assistance with road closures and traffic control on Third Street and ifneeded at the homes.

• The City Public Works Department to provide the labor to hang the greensand banners.

Details

The stage will move in early Friday morning to avoid traffic congestion. The stage isused by the choirs and the Mayor for the lighting of the tree and the appearance of SantaLucia and Santa Claus to kick off the holiday season in Geneva. The stage takes twoparking spaces once in place and does not limit traffic flow during the day.

The Santa House moves to James and Third and the public works department and the PDcoordinate this at a time convenient to their schedules. This is usually the Monday orTuesday prior to Christmas Walk. The Santa house requires two parking spaces.

We ask that signage be placed for the Friday night street closure as late as feasible. Itseems people fail to read that the street does not close during the day.

DECEMBER 3,4,10,11,17,18

1:00 P.M. TO 4:00 P.M. Complimentary rides

Starting at James Street and Third Street and proceedssouth 'on Third Street to Fulton Street; Fulton Street west toFourth Street; north to Courthouse; thru lot and back toJames Street to begin route again. This is the same route wehave used for many because it works well and is short enoughto give many people a chance to ride.

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CHRISTMAS WALK DECEMBER 2

Street closes at 5:00 p.m. from State Street south to South Street.Street becomes a pedestrian mall.

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Agenda Item: Title 10, Building Regulations, Chapter 4, Fire Prevention and Safety, Paragraph 104-3, Amendments, Section 307, Open Burning

Presenter & Title: Mary McKittrick, City Administrator



Estimated Cost: N/A

Budgeted? YES N/A NO

If NO, please explain how the item will be funded: N/A Executive Summary: The Committee of the Whole directed staff to research the issue of recreational fires at its February 28, 2011 meeting. Staff brought research information to the Special Committee of the Whole meeting on August 29, 2011. The information is attached. At the direction of the Committee of the Whole at the August 29, 2011 meeting, the City Administrator worked with the Fire Chief and Police Chief to draft a recommended ordinance. The current code is as follows: Section 307 Open Burning 307.1 Open Burning Prohibited. The burning in open fires of any combustible material, including, but not limiting the generally of the foregoing, automotive or locomotive equipment or parts, industrial wastes, paints, oils, wood and fibers, plastics, paper, garbage, debris, leaves, brush or other refuse within the City shall be prohibited. Exceptions: 1. Fires started and attended by the fire department personnel of the City for purposes of instruction in methods of fire fighting, for research in control of fires, in emergency or other extraordinary circumstances for any purpose determined to be necessary by the fire official. 2. Festive and/or ceremonial burnings with a special permit that has been issued by the fire chief. 3. Fires started for the purpose of burning diseased trees within the city with a special permit that has been issued by the fire chief. 4. Open fires used for cooking food at public or private gatherings provided that such fires are used exclusively for said cooking food and the size of the fire is commensurate

to the food being cooked. 5. Fires used for horticultural management purposes to restore or increase the quantity or quality of horticultural maintenance provided that:

a. A permit has been issued by the Illinois environmental protection agency (IEPA) and a copy submitted to the fire chief. b. All conditions specified in the IEPA permit are followed. c. The fire official shall be notified not less than twenty four (24) hours prior to the burning. d. Burning is postponed or suspended when wind conditions are likely to carry smoke and/or airborne particulates into populated areas.

Section 315.2.5, add: 315.2.5 Clearance to Combustibles. Combustible materials shall be maintained no less than thirty six inches (36”) from heat producing appliances. The proposed attached ordinance recommends allowing recreational fires with strict regulations relative to time of day, weather conditions, proximity to property line and combustible materials, fire extinguishing requirements, types and materials of fire place devices, duration, inspection, fuel, supervision, smoke generation, odors and fumes. Although discussed at the August 29, 2011 Special Committee of the Whole meeting, Staff does not recommend implementing a permitting process for recreational fire places. The City does not have the staffing in place to review, inspect and issue annual permits. Attachments: (please list) • Research Materials • Draft Ordinance Recommendation / Suggested Action: (briefly explain) Approve the attached draft ordinance amending Title 10, Building Regulations, Chapter 4, Fire Prevention and Safety, Paragraph 104-3, Amendments, Section 307, Open Burning as presented.

Section 307 Open Burning

Section 307.1 Definitions: Unless the context otherwise requires, the following terms as used in this chapter shall be construed according to the definitions given below:

A. "Brush" means tree trunks, logs, limbs, branches and twigs. B. "Landscape waste" means flowers, grass and grass clippings, leaves, pine needles, roots,

shrubbery clippings, weeds and any other significant accumulation of small landscape waste materials.

C. "Open burning" means the burning of any materials outdoors. D. "Processed wood" means natural wood to which is added glue and other adhesives, paint,

polyurethane, stain, varnish or other such materials or which is treated with chemicals or other substances to change the character of the wood. Processed wood includes, but is not limited to furniture, particle board, plywood, Wolmanized lumber and similar wood materials.

E. "Self-contained outdoor burning device” means a freestanding or stationary apparatus that contains a burn chamber that prevents the products and omissions from combustion from immediately entering the ambient air by use of a chimney, flue, baffle, screen, grill, hood or other similar device.

F. “Recreational Fire” means a fire set for cooking, warming, enjoyment, or ceremonial purposes.

Section 307.2 Open Fires: The open burning of any paper, garbage, refuse, waste, brush, leaves, clippings, wood, landscape waste or other combustible or offensive material is prohibited, with the exception of the following:

A. Fires set by a public official in the performance of an official duty. 1. Permit Required: A permit shall be obtained from the fire code official prior to kindling

a fire for: a. Any recognized study, cultivation, and management of forest trees (silvicultural),

horticultural burns, or wildlife management practices, b. Prevention or control of disease or pests, or c. A bonfire.

B. Fires used for private or public recreational purposes: 1. Self-contained outdoor burning device: Recreational fires may be burned in a chimenea,

outdoor fireplace, or fire pit that is prefabricated. All parts, including, but not limited to, screen, lid, and grate shall be used according to the manufacturer's direction.

2. Permanent or stationary fire pits: Each outdoor fire pit shall be dug into the ground in a manner that will prevent the burn materials from falling out of the pit. The above grade portion of the pit shall be constructed of stone, masonry, metal, or other similar noncombustible materials. The bottom of the pit shall be below grade and shall be comprised of gravel, stone, or dirt. The total open area of the pit shall no more than thirty six inches (36") in diameter and no more than twenty four inches (24") in depth

(from the bottom of the pit to the top of the above-grade materials. The pit shall be surrounded by a noncombustible barrier that is at least six inches (6") above the coals or ash within the pit. A ring of sand, dirt, or other noncombustible material approximately thirty six inches (36") wide shall be provided around the pit to provide separation for combustibles. No plant material shall be allowed within said thirty six inch (36") ring.

3. Outdoor stationary fire places approved and inspected by the Building Official. C. Barbecue grills designed for cooking food with fire.

Section 307.3 Regulations Applying to Fires used for Private or Public Recreational Purposes

A. Location: Portable fire places shall be located on a noncombustible, hard, level surface when in use, such as, but not limited to, concrete, paver bricks, or asphalt. 1. All outdoor fire places including fire pits, permanent fire places, and portable fire places

shall be located a minimum of ten feet (10 ft.) from the nearest property line. B. Distances from Structures and Combustibles: Structures and combustibles include, but are

not limited to, homes, garages, sheds, playhouses, wood decks, wood fences, trees, bushes, and other items that are combustible. The following distances from structures and combustibles shall be maintained for all recreational fires:

1. A minimum clearance of twenty five feet (25') from all structures and combustibles shall be maintained for fire pits, stationary outdoor fire places, or prefabricated portable units where the total fuel area is thirty six inches (36") or less in diameter and twenty four inches (24") or less in height.

2. A minimum clearance of fifteen feet (15') from all structures and combustibles shall be maintained for prefabricated portable fire pits, chimeneas or similar outdoor wood burning devises, where the total fuel area is thirty inches (30") or less in diameter and twenty four inches (24") or less in height.

C. Approved Fuel: Wood burning recreational fires shall be limited to burning untreated, unpainted, clean, seasoned, dry wood and manufactured fire logs. Propane and other similar gases may also be burned. Burning of processed wood is strictly prohibited.

D. Supervision: Recreational fires shall be constantly attended by a person over the age of eighteen (18), until the fire is extinguished.

E. Extinguishment: On site fire extinguishing equipment, such as dirt, sand, water, garden hose, or fire extinguisher shall be available when any permanent fire structure or self-contained outdoor burning device or fire pit is in use.

F. Odors and Fumes: Escape or emission from any source whatsoever of fumes or odors that are detrimental or injurious to the property, health, safety, comfort or welfare of inhabitants of the community is hereby declared to be a public nuisance, as determined by the City, and is punishable by a fine. The City may determine and order the extinguishment of any burning that creates a nuisance by the emission of smoke or

noxious gases upon a neighboring property, or contributes to a hazardous condition to health or life safety.

G. Smoke Generation: Recreational fires must be maintained in such a manner as to minimize the generation of smoke. Smoke that is a result of a smoldering or dying fire shall be prohibited. Generation of such smoke is considered a public nuisance punishable by a fine.

H. Hours: Recreational fires are prohibited between the hours of eleven o'clock (11:00) P.M. and six o'clock (6:00) A.M. Fires must be extinguished in such a manner that all air to the fire is cut off or the burning material is wet down with water until it is cool to the touch.

I. Maximum Duration: The fire shall not burn for more than a total of four (4) hours in any twenty four (24) hour period of time.

J. Weather Conditions: Burning is prohibited when winds exceed ten (10) miles per hour, on cloudy days, during announced inversion conditions or ozone alerts, or other local circumstances that make such fires hazardous.

K. Inspections: Inspections may be conducted by the City Fire Department, Police Department, and/or Building Office at such times as deemed necessary by the City.

Section 307.4 Violations: Any person convicted of a violation of any section or provision of this chapter, where no other penalty is set forth, shall be punished by a fine of not less than fifty dollars ($50.00) nor more than seven hundred fifty dollars ($750.00) for any one offense.

In the Ordinance: “That this Ordinance 2011-XX shall be effective for one year from the date of passage, unless subsequent action is taken by the City Council.

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RECREATONAL FIRE ORDINANCE DISCUSSION August 29, 2011

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Committee of the Whole Minutes – February 28, 2011 Page 1

COMMITTEE OF THE WHOLE MINUTES FEBRUARY 28, 2011

Present: Mayor Burns (arrived at 7:07pm), Ald. Brown, Dantino (arrived at 7:03pm), Flanagan,

Hill, Maladra, Marks, Piper, Singer Absent: Ald. Pawlak, Vogelsberg Also present: McKittrick, Dawkins, Untch, Divita, Broviak, Atty. Radovich 1. Call to Order *2. Approve Committee of the Whole Minutes from February 22, 2011. Moved by Ald. Brown, second by Ald. Marks. V/V: 7-0 Motion carried. 3. Items of Business

a. Consider Draft Resolution Authorizing Bid Contract with Safe Step LLC in An Amount Not to

Exceed $30,000.00 for 2011 Sidewalk Trip Hazard Sawing Project. Moved by Ald. Brown, second by Ald. Flanagan Broviak explained the process involved in the project that was before the committee for approval. V/V: 8-0 Motion carried. b. Consider Draft Resolution Authorizing Second Amendment to Lease Agreement

Between 124 State LLC and the City of Geneva Related to Public Parking Lot (east of former Viking Office Supply).

Moved by Ald. Singer, second by Ald. Maladra Attorney Radovich reviewed the terms of the lease and easement amendments. V/V: 8-0 Motion carried. c. Consider Draft Resolution Authorizing Third Amendment to Easement Agreement

Between the City of Geneva and 124 State LLC to Allow for Ingress/Egress to Public Parking Lot at Former Viking Office Supply.

Moved by Ald. Brown, second by Ald. Marks V/V: 8-0 Motion carried.

Committee of the Whole Minutes – February 28, 2011 Page 2

d. Consider Approval of City-Initiated Amendments to the Geneva Zoning Ordinance. Moved by Ald. Singer, second by Ald. Maladra Dir. Untch reviewed each amendment noting the need for corrections and updates on issues such as parking setbacks and hardscape improvements to name a few. V/V: 8-0 Motion carried. e. Consider Draft Resolution Authorizing Contract with WBK and Land Vision for

Professional Engineering and Urban Planning Services: Geneva South East Subarea Plan.

Moved by Ald. Maladra, second by Ald. Marks Dir. Divita reviewed the council’s policy decision to conduct the study on the acreage to be developed. Divita stated that the City should strive to have more industrial property to help ease the tax burden on residential property owners. Divita noted that partial funds for the project will come from grants, some by in-house engineering. On a question from some aldermen, Divita gave an general overview on all of the parcels in the south Geneva subarea. V/V: 8-0 Motion carried. f. Presentation on the 2011 Classification and Compensation Plan Benchmark Study. Director Dawkins provided a presentation on the findings of the benchmark compensation study including the scope of the project, findings and recommendations. Dawkins stated that the findings would be incorporated into the 2011/12 budget. No action.

4. New Business Geneva resident Colin Campbell presented information and materials concerning the code banning open burning in Geneva and urged the council to reconsider based on the fact that fire pits are now a popular and common part of many residences. Campbell provided code information from surrounding communities – all of which allow certain types of open burning. A consensus of the committee agreed to have appropriate staff review the code. 5. Adjournment On a motion by Ald. Brown, second by Ald. Flanagan, the meeting was adjourned by unanimous voice vote at 8:25pm.

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Highlight

Brief Summary

Online Poll

• In a non‐scientific poll, 90% of people felt that the City should allow recreational fires.

• Of those who felt we should have a policy, there were a lot of comments supporting strict regulation, with allowances for outdoor fireplaces.

• Of those who did not want the ordinance, most feared the “noxious” odors and some feared increased problems for asthmatic children.

• Many residents felt that it would be very hard to enforce and had questions about enforcement.

Ordinance Summary

• There is a wide variety of ordinances on the issue.

• Two of the communities had similar ordinances to Geneva, Glen Ellyn and Glenview.

• Seven communities allowed fires only in manufactured fire pits or outdoor fire places.

• Seven communities allowed manufactured outdoor fire places as well as “homemade” fire pits that meet certain guidelines.

• One community allows open burning of leaves as well as recreational fires.

Comparable Communities

• To get responses Administrative Intern Zach Creer called each Fire Department surveyed.

• Eleven of the seventeen communities gave their responses. In a lot of cases, people were on Spring break.

• Hard to draw concrete conclusions based on the comparable community surveys, wide variety of opinions.

• No community wanted a more restrictive ordinance than the one they currently had, with the exception of Lake Zurich, which felt the more restrictive city ordinances were easier to enforce.

• Most frequent calls were about odor, as well as confusion about what is allowed under the ordinance.

• The level of resources was variable as the role in enforcement for the fire departments was different in each community. In many communities it was more of a burden for police, who according the fire stations received the calls in most cases.

Yes, 218, 90%

Currently recreational fires in the backyards of Geneva residents are only allowed for the preparation of food. Would you support allowing recreational fires, such as fire pits, outdoor fire places and chimeneas, in Geneva residents’

backyards for recreational uses? Any comments?

Yes

No

No, 22, 9%

I Don't Know, 2, 1%

I Don't Know

3

3 I have several neighbors with outdoor fireplaces already. The biggest concern for me is the lack of attention to safety ‐ they burn too much at one time, too close to the house (sometimes on a wooden deck attached to the house), and without using the lids on fireplaces to prevent burning embers from escaping. The smoke is a nuisance when they burn too much at once or they burn scrap wood products instead of firewood. They also don't seem to be concerned about the additional risks of burning during strong winds. I guess I just don't understand the recreational value of creating such a safety hazard.

5 When your neighbors light one of these your whole house smells like fire pit....because it's still warm enough to have the windows open!

7 People are already doing this. I won't name names, but I see them in my neighborhood. So, most people don't know they aren't allowed. I didn't, although I don't use one. You need to get the word out about this and have sensible, non‐onerous regulations. What does the fire department recommend?

13 Why is this not already allowed? Most residents I know have been doing this for years!!16 I have no problem with the proposal but would like it worded to the effect that so long as no objectionable odors or excessive smoke is emitted."

17 This is the same as our indoor fireplaces. I can smell wood burning most of the year in the neighborhood. Most other communities allow this including St. Charles and Batavia. Thank you.

18 People in our area use fire pits ‐ they take rotten wood from the forest nearby and it smells like burning garbage.24 As a family with asthma we would prefer that no burning of any type be allowed including fire pits, outdoor fire places and chimeneas. The smoke

an odor from outdoor burning makes it difficult for members of our family to breathe. Thanks!32 I support gas logs and pits with screens. With either one we wouldn't have flying sparks. It is also the parents responsibility to make sure their

children and neighbor children are kept safe. Open fires are not meant to cook food. Grills are.

33 Yes, this is a good idea. We can not enjoy our backyards like other communities can. An added benefit is that it will reduce the number of nuisance calls to 911 and reduce the response of the Fire Department to these non events.

34 [Yes] Absolutely39 Fire pits and chimeneas have been sold for years by area stores and used for food preparation" aka recreational fires. I doubt most residents know

that recreational fires are prohibited. It's about time it was resolved."41 So long as they were safe and provided necessary protection from burning embers.42 My wife and I received a small metal fire pit" from one of our adult sons not realizing that use of such fire pits was currently prohibited by

ordinance within City limits. We would love to use it occasionally in the early spring or the fall but obviously we can't currently use it. We would be in favor of changing the ordinance to allow recreational fires. Thank you Mark & Sue Sartell"

Currently recreational fires in the backyards of Geneva residents are only allowed for the preparation of food. Would you support allowing recreational fires, such as fire pits, outdoor fire places and chimeneas, in Geneva residents’ backyards for recreational uses in

addition to food preparation? Any Comments?

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43 As long as people understood what is permissible to burn and what is not. Anything that would cause drifting ashes probably isn't too safe. There is also a concern about pollution. I believe if people burned only wood, and if they had to extinguish to fire by midnight, it might be okay.

44 My first objection is that fire pits are a fire hazard. One of my neighbors lights his fire pit right next to his fireplace log pile! Who is going to monitor the safety of all of these pits? Three of my closest neighbors are using fire pits already! My second objection is that fire pits cause unnecessary pollution. Why should I have to close my windows on a cool breezy night when one of my neighbors chooses to light his fire pit? I thought Geneva was promoting the green movement.

47 Many towns allow outdoor burning in approved fire pits. If they are currently not permitted why did you allow them to be sold in local stores?

48 The intelligent use of fire has been with man and woman since the dawn of time. Let us reinstate the ability to enjoy a small well managed fire in our backyards. Thank you.

51 These are allowed in so many places already, there is no real valid reason to restrict them in Geneva. 55 I believe backyard recreational fires should be allowed as long as they are not used for burning leaves or garbage.59 We would need to set rules about size allowed, minors and adult supervision, proximity to flammable materials and structures. 62 Recreational fires are OK, Limit Size, Limit Time Midnight"64 providing that there is sufficient screening to prevent sparks from alighting to a roof top or somewhere where would ignite combustible material.

65 Burning wood in a fire pit, is no different than burning wood in your fireplace. It smells the same and puts out smoke.66 the smoke comes into the house and smells bad.69 A fire pit of any type lends itself to family and friend bonding. Its a great relaxing event that hurts no one. 71 I enjoy having recreational fires and feel strongly we should be permitted to do this in Geneva.72 The fire pits are a great way for neighbors to get together in the evenings occasionally, and keep each other up to date on friend and family issues.

I got to know many more folks though the sitting around the campfire" and telling stories in various back yards. The group that I'm with are respectful and are safety minded. The evenings around a fire pit can be just as beneficial to the mind as going fishing with a friend. Perhaps sell an inexpensive yearly permit to screen applicants? Sincerely, Dan Dunn"

73 I think as long as the fires are contained in a fire pit that they should be allowed. 75 [Yes] I thought it was already legal.76 In residential areas where houses are close together, how will you control the smoke? What if your neighbor has asthma or emphysema?

77 There is nothing better than sitting around a fire pit on a cool evening. Thanks.83 Absolutely not. We have banned the burning of leaves, why would we allow fire pits? People have open windows to their homes, adults and

children have allergies, and I view them as a general nuisance and infringement on my ability to enjoy clean air. They need to be banned completely.

87 people in our area do it anyway. No problem as long as they have the right type of pit and it is monitored.97 It could be done on a trial basis to see if there are any unintended consequences.

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99 My neighbor has been using a fire pit for the 51/2 years I lived here. The smoke goes into my house so I have to close the windows so I won't be choking on it. The flames go 8 to 12 feet high because they use gasoline to start it and then in the fall they burn leaves in it. Don't let this happen. I like to leave my windows open without my house smelling like smoke inside.

100 Not in the downtown area! Last fall, my neighbors were burning large chunks of wood in a fire pit. Sparks were flying everywhere and smoke was terrible. Even with windows closes, the smell was awful. After a week or so, I finally called the FD. Aside from the irritating smoke, it seemed very dangerous. Houses are too close together and this seems like a disaster waiting to happen.

106 Regulated Fire Pits for recreation should be allowed just as they are everywhere else. Regulations should include size and prohibit use that is dangerous or a nuisance.

110 With limitations as to size and windiness113 Don't do it!!! Batavia relaxed their code and people burn morning, noon, and night ‐ garden waste and unseasoned wood. A few bad apples have

taken advantage and push the ordinance to the limit and beyond. The City does not have the manpower to police this. IF you do allow, I would put time and season restrictions. When the windows are open no one wants to have that smell wafting into their homes. Maybe have people apply for permits (a little revenue for the City and a way to control the issue.

114 The City should allow these, but with criteria such as certain fire pit, etc. parameters (size/shape/material/ring/location/clearance of debris surrounding), must be 16 years or older unless adult present, a water supply near by, no leave burning or wet wood that produces annoying smoke, only on days when the wind is less than say 10 mph and fully extinguished when done. I'm sure the fire dept. can weigh in on setting reasonable guidelines. Having a pleasant fire creates family memories with kids, teaches fire safety, and allows people to enjoy their backyard with friends without having to spend a lot in these tough economic times.

118 Everyone in the neighborhood seems to have fire pits and outdoor fireplaces. I had no idea that recreational fires were not allowed.

122 Most people use good judgment and are responsible. The city should have a few guidelines so people aren't burning brush piles, etc. The fire should be properly contained on rocks or cement base and not allowed in windy conditions. There should probably be a time restriction like fires extinguished by 11:00 PM in the evening.

125 Why were these recreational uses not included with the original ordinance? Time for the city to get with the times.128 [Yes] Please133 There's nothing better than to live in Geneva and every so often have friends over on the deck for some wine and grilling along with a small

outdoor fire place or chimenea. I've talked about it among my neighbors and everyone seems to feel that it is not such a nuisance as lets say burning leaves. I live on the Fox River and friends come from miles around to visit us. Heck,, I grew up here and even miss the smell of burning leaves! I understand the medical problems associated with intense leaf and brush burning and would certainly obey any laws my town enforces... I actually didn't know however that you couldn't burn recreationally here in Geneva..

136 I have talked with Geneva firemen who think this ban is pointless. Please amend this ordinance. 137 As long as people don't try to burn leaves in their portable (as in Weber) fire pits, I absolutely don't have a problem with it.

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145 [No] The issue, as I see t, isn't a yes/no question... It's notThe recreational fire pit or chimenea that's the problem.It's the uncontrolled smoke from these items ( Kane countyhas a ban on leaf burning of this reason) that affectsyour neighbors. If the ordinance could be set sothat neighbors would have legitimate recourse to request a fire be extinguished if they were beingdistressed by it or denied legitimate use of theiroutside area because of it (allergies, asthma, etc.) there might be room for reasonable compromise. You also must consider thepotential fire threat to those with shake shingle roofs or primarily wood shingled homes. No smoldering fires allowed, fires thoroughly doused when finished ... Only allowed duringcertain hours...

146 The alderman who suggested keeping the present ban on fire pits used no logic what so ever. No fires no complaints" is silly. How about banning pets so that there are no complaints about them. Or lets ban all skateboards so that there are no complaints about them. Where is the logic?"

151 Small, well built, cement/brick fire pits" should be allowed. They are a fun summer/fall activity to meet and chat with friends, family and neighbors. I would definitely be against bonfires which currently do occur within the city limits and in city parks!"

152 Yes, as long as they are NOT placed on wooden/plastic decks, as that would be a fire hazard, and also, that residents douse their fires with water when returning in‐doors. Thank you.

161 There has to regulations, though, as to distance from house, trees, lot line, wooden fence, etc. You would think this would be common sense, but from what I have witnessed it is not. Therefore, because safety is foremost, regulations are a must.

163 I believe you would find many residents already using fire pits /fire places in their backyards‐‐‐‐‐‐‐‐please amend these restrictions.

165 As long as people aren't burning trash or leaves I'm ok with it.171 There are so many fire pits out there in use for 'recreation' you might as well make it legal. Or residents will continue to keep a bag of

marshmallows and a stick by the fire pit at all times.173 [Yes] While I think it's a great idea, I think it's going to be difficult to keep it from small recreational fires by the responsible people and the huge

bonfires that get out of control by the irresponsible people. How will they be monitored?181 such great family and friend memories are made sitting around fires...safe fires, that is...this has my full support190 As with everything, you'll have the few residents that aren't smart with recreational fires. But saying that, not all residents should suffer because of

it. There is nothing like an outdoor fire on a cool evening to bring family, friends and neighbors together for a relaxing evening. I say YES to the recreational fires.

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191 Depending upon the density of the housing in a given area, smoke from outdoor fires can be very obnoxious to neighbors. I have experienced this. But the occasion when this happens is very rare. I would say that the ordinance should permit fires, but it should also stipulate that the fires must be put out if neighbors complain about the smoke and odor. To avoid a personal confrontation, residents should be able to call the fire department to have them notify the offending neighbor. If the order to put out a fire is ignored, a citation should be issued.

198 There has to be a way to protect neighbors with asthma or are sensitive to smoke, especially children or the elderly. The smoke can be highly irritating.

200 Perhaps a lot size requirement would be appropriate? When talking about the zero lot line" properties it may not work to have backyard fires as it would be so close to structures. However on a standard lot it should be Ok"

204 While I support the allowance for recreational outdoor fires, I implore the Council to consider an ordinance containing strong language and penalty against fires used for burning leaves and garbage and against fires too large or otherwise poorly controlled. Not only need the ordinance contain such language, but this sentiment must be communicated clearly to residents and enforced as warranted.

205 Yes!209 How would compliance be monitored and enforced?211 Of course I would for the purpose of recreational use; however, I would recommend that the ordinance states the specific type of items that can

and cannot be burned. For example, I would not promote the burning of leaves and plant materials; but would encourage the burning of wood. The current rule is much too restrictive. We need to respect the environment; but in a sensible way.

213 Back yard fire pits have become main stream in society as we all try to spend time outside in the summer with our families. Not allowing this is simply archaic and a waste of time and money to our city to enforce this outdated rule.

214 as long as there are safety guidelines and regulations. 217 People around us burn fire pits often with the result that we have to keep our doors and windows closed. Not fair on a beautiful summer night!!!

218 As long as there were limits to what can be used, similar to the limits imposed by other towns with this policy.219 thanks for considering this.220 How would the ordinance be enforced? At what cost? We have a water use ordinance that is ignored by many who are never cited. The suggested

ordinance would be ignored by persons of the same mentality. Anything that burns will be used.�Richard and Mary Stavenhagen

221 I would certainly like to see Geneva legalize outdoor fireplaces for recreational purposes. It is silly that Geneva doesn't allow them when everyone around us does.

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225 We enjoy keeping our windows open all summer long. When our neighbors light a fire on their patios, we have to close all our windows. One neighbor burns a chimenea and the other uses a half drum on legs. The heavy smoke hangs in the air and is so uncomfortable to breath. There are weekends when I feel I live in a campground. Please do not allow or encourage any further burning. Thank you.

228 sitting around a fire has always been enjoyable229 Open fires should not be permitted in the Geneva City limits, such as a log fire(Boy Scout Fire), unless the fire is in an enclosed containment

vessel(fire pits, outdoor fire places and chimenea. Special fires should be allowed, if approved by the City on a one time event.

230 One of the highlights of our garden is our chimenea. We enjoy using it responsibly and feel the city should reconsider the current ordinance.

233 It is a very pleasant way to spend an pleasant, but cool evening. We have enjoyed this at homes of family and friends in neighboring towns. It

234 But regulate the size and smoke discharge of the pits

238 Landscape builders are adding fire pits and outdoor fire places to make a patio look charming even when not in use. They add a beautiful dimension to the garden, and are really only lit a couple of times a year, so I totally support these beautiful features even though I don't personally own/use one.

239 It could be changed back if too many people find that they are having medical problems. I do not think that it will be an issue.240 Seems like half the neighborhood has them already. Isn't it a waste of money to take complaints and send employees out to deal with them.

241 I see no problem with outdoor fireplaces.243 Lots of people use them now, and we can not open our windows on nice evenings. It is bad for people with breathing issues. I wish it was enforced

better.

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Batavia

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CHAPTER 3GENERAL PRE,CAUTIONS AGAINST FIRE

SECTION 301GENERAL

301.1 Scope. The provisions of this chapter shall govern theoccupancy and maintenance of all structures and premises forprecautions against fire and the spread of fire.

301.2 Permits. Permits shall be required as set forth in Section 105.6for the activities or uses regulated by Sections 306, 307, 308.3, 308.4,

308.5 and 315.

SECTION 302DEFINITIONS

302.1 Definitions. The following words and terms shall, for thepurposes of this chapter and as used elsewhere in this code, have themeanings shown herein.

BONFIRE. An outdoor fire utilized for ceremonial purposes.

OPEN BURNING. The burning of materials wherein products ofcombustion are emitted directly into the ambient air without passingthrough a stack or chimney from an enclosed chamber. Openburning does not include road flares, smudgepots or similar devicesassociated with safety or occupational uses typically consideredopen flames or recreational fires. For the purpose of this definition,a chamber shallbe regarded as enclosed when, during the timecombustion occurs, only apertures, ducts, stacks, flues or chimneysnecessary to provide combustion air and permit the escape ofexhaust gas are open.

RECREATIONAL FIRE. An outdoor fire burning materials otherthan rubbish where the fuel being burned is not contained in anincinerator, outdoor fireplace, barbeque grill or barbeque pit and hasa total fuel'area of 3 feet (914 mm) or less in diameter and 2 feet(610mm) or less in height for pleasure, religious, ceremonial,cooking, warmth or similar purposes.

SECTION 307OPEN BURNING AND RECREATIONAL FIRES

307.1 General. A person shall not kindle or maintain or authorize tobe kindled any open burning unless conducted and approved inaccordance with this section. Fire started and attended by City FireDepartment personnel are allowed.

307.2 Permit required. A permit shall be obtained from the firecode official in accordance with Section 105.6 prior to kindling afire for recognized silvicultural or range or wildlife managementpractices, prevention or control of disease or pests, or a bonfi,re.Application for such approval shall only be presented by and permitsissued to the owner of the land upon which the fire is to be kindled.

307.2.1 Authorization. Where required by state or locallaw or regulations, open burning shall only be permitted -withprior approval from the state or local air and water quality

management authority, provided that all conditions specified in theauthorization are followed.

307.3 Extinguishment authority. The fire code official isauthorized to order the extinguishment by the permit holder, anotherperson responsible or the fire department of open burning thatcreates or adds to a hazardous or objectionable situation.

307.3.1 Hazardous or objectionable open burning. Nohazardous or objectionable open burning shall bepermitted. In making the determination as to whether a fireis hazardous or objectionable, police, fire personnel or codecompliance officers shall make reasonable determinationconsidering such factors as safety, the presence of aresponsible person monitoring the fire, type of materialsbeing burned, the emission of dense smoke orobjectionable odor, wind/weather conditions that mayimpact other persons or the safety of the fire. In no eventshall any fire be allowed to exceed 3 feet diameter by 2 feethigh.

307.4 Location. The location for open burning shall. be a safedistance from any structure or combustible surface. Fire pits andother commercially manufactured portable fireplaces must be usedin accordance with the manufacturer's guidelines. These devices arenot allowed on combustible surfaces.

The burning of open fires of any combustible materials included, butnot limited to, automotive equipment or parts, constructionmaterials, debris, garbage, leaves, brush landscape waste, industrialwastes, oil, paints, paper, petroleum products, plastic, rags, refuse,lumber; wood products other than seasoned firewood or charcoalwithin the City shall be prohibited.

307.4.1 Bonfires. A bonfire shall not be conducted within 50 feet(15 240mm) of a structure or combl,lstible material unless the fireis contained in a barbeque pit. Conditions which could cause afire to spread within 50 feet (15 240 mm) of a structure shall beeliminated prior to ignition.

307.5 Attendance. Open burning, bonfires or recreational fires shallbe constantly attended until the fire is extinguished. A minimum ofone portable fire extinguisher complying with Section 906 with aminimum 4-A rating or other approved on-site fire-extinguishingequipment, such as dirt, sand, water barrel, garden hose or watertruck, shall be available for immediate utilization.

Batavia

1. Does your community have a policy that permits open burning of any kind or is open burning prohibited? Its allowed, you can burn anything outside that you would burn in an indoor fire place

2. What version and edition of fire prevention code has been adopted by your community?

Don’t know

3. Does it have any amendments regarding open burning within the community? Fire section 3.01

4. How long has your current recreational fire policy been in effect? Dec 1st 2008

5. What kind of impact does this policy have on resources (particularly police and fire)? No noticeable effect. Police handle the calls mostly.

6. How frequently do you receive calls regarding issues relating to the policy? Sporadic in the Spring and Fall

7. What is/are the most frequent types of complaint(s) you typically receive related to opening burning in your jurisdiction?

One, Calls about the noxious odor. Two, People confused because the county has less restrictive rules.

8. Do you feel your open burning ordinance is adequate and reasonably manageable/enforceable? Yes

9. Do you feel your open burning ordinance should be more restrictive than what it currently is? If so, what additional restriction would you recommend? No

10. Is there any other information that you’d like to add? No

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Glen Ellyn

7-7-3: OPEN BURNING: The open burning of leaves, brush, trimmings from trees or bushes, paper, garbage, refuse, waste or other combustible material on any property, public or private, from any source whatsoever, within the village is unlawful and is hereby prohibited, with the exception of:

(A) Fires set and supervised or authorized by a representative of the village, or a department thereof, for the disposal of diseased trees, public safety or recreation purposes, and

(B) Fires in outdoor fireplaces or burners when cooking food. (Ord. 1681, 8-10-1970)

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Glen Ellyn

1. Does your community have a policy that permits open burning of any kind or is open burning prohibited?

Small Fires for cooking only.


I do not know

3. Does it have any amendments regarding open burning within the community? Yes

4. How long has your current recreational fire policy been in effect? I don’t know (at least since 1970 by ordinance)

5. What kind of impact does this policy have on resources (particularly police and fire)? Mostly calls about controlled, ecological burns, not too many calls

6. How frequently do you receive calls regarding issues relating to the policy? About four or five a year

7. What is/are the most frequent types of complaint(s) you typically receive related to opening burning in your jurisdiction? People unaware of the controlled burn

8. Do you feel your open burning ordinance is adequate and reasonably manageable/enforceable? Yeah

9. Do you feel your open burning ordinance should be more restrictive than what it currently

is? If so, what additional restriction would you recommend? No


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Glenview

(d) Open burning. The open burning of leaves, branches, trunks and roots of trees, bushes and shrubs, rubbish, waste, garbage, paper, carbonaceous materials or any other combustible materials on any public or private property within the Village is unlawful and prohibited; provided, however, that this subsection shall not apply to the noncommercial cooking of food in outdoor fireplaces or grills.

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Glenview 1. Does your community have a policy that permits open burning of any kind or is open burning

prohibited?

Only for “cooking purposes”

2. What version and edition of fire prevention code has been adopted by your community? 2006 –International Fire Code

3. Does it have any amendments regarding open burning within the community? Just that it is not permitted, unless for cooking or in an outdoor fireplace made of brick and a chimney of appropriate height

4. How long has your current recreational fire policy been in effect?

Over 20 years.

5. What kind of impact does this policy have on resources (particularly police and fire)?

Occasionally, we have to respond to a complaint and direct the resident extinguish the fire.

6. How frequently do you receive calls regarding issues relating to the policy?

Seldom. Less than 10 a year.


My neighbor has a fire pit, and the smoke is affecting my asthma / smelling up my house

8. Do you feel your open burning ordinance is adequate and reasonably manageable/enforceable?

We have wrestled with this for years. It is about as manageable as it can be. We don’t allow open burning, however it is only enforced by complaint. If we allow burning, half of the community is complaining. If we just ban it completely, the other half feel we are violating their rights. This puts the enforcement back on the neighbors and takes us out of the middle of it.

9. Do you feel your open burning ordinance should be more restrictive than what it currently is? If so, what additional restriction would you recommend? No. I don’t want to be the patio fire pit police.

10. Is there any other information that you’d like to add?

Good luck. We go through this exercise nearly every year.

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Lake Zurich, IL

A. Open Burning Prohibited: Except only as provided in subsections C and D of this section, it shall be unlawful and a public nuisance for any person to cause, suffer, or allow open burning of any kind within the village, including, without limitation, the burning of "landscape waste" as that term is defined in subsection B of this section.

B. Definition Of Landscape Waste: The term "landscape waste" means, for purposes of this section, any and all accumulations of grass clippings, shrubbery and vine cuttings, leaves, trees, tree limbs, stumps, brush, and other materials accumulated from or as the result of the care of lawns, shrubbery, vines, trees, and other natural landscaping.

C. Exceptions To Prohibition Of Open Burning: The following instances of open burning shall be permitted, but only under the terms, limitations, and standards set forth in this subsection:

1. Recreational Fires: A recreational fire, if and only if conducted pursuant to a valid permit for open burning issued by the Lake Zurich fire prevention bureau.

2. Fireplaces, Cooking Devices, And Pits: A fire in an outdoor fireplace, open flame cooking device, or fire pit in accordance with the following standards:

a. Outdoor fireplaces and chimneys shall be a manufactured container or structure that holds fire at the base of a chimney or hearth, is constructed of stone, brick, steel or other noncombustible materials, and is provided with a screen or a spark arrestor above the fire.

b. An open flame cooking device shall be a manufactured cooking device used for the preparation of food.

c. Each outdoor fire pit shall be dug into the ground in a manner that will prevent the burn materials from falling out of the pit. The above grade portion of the pit shall be constructed of stone, masonry, metal, or other similar noncombustible materials. The bottom of the pit shall be below grade and shall be comprised of gravel, stone, or dirt. The total open area of the pit shall be no larger than thirty inches (30") in diameter or four (4) square feet. The pit shall be surrounded by a noncombustible barrier that is at least six inches (6") above the coals or ash within the pit. A ring of sand, dirt, or other noncombustible material approximately thirty six inches (36") wide shall be provided around the pit to provide separation for combustibles. No plant material shall be allowed within that thirty six inch (36") ring.

d. Burn materials shall be comprised only of seasoned firewood, charcoal, natural gas, or LPG gas. No burn materials shall extend outside of the fire pit, fireplace, or open flame cooking device. No landscape waste materials of any kind shall be burned.

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e. Every fire shall be located a safe distance from structures and overhangs such as houses, sheds, fences, trees, power lines, trellises, and balconies, decks, and rails. That distance shall be not less than fifteen (15) vertical feet and fifteen (15) horizontal feet for outdoor fireplaces and fire pits and three feet (3') for open flame cooking devices.

f. A fireplace or open flame cooking device placed on a combustible deck shall be placed on noncombustible material not less than one inch (1") thick and having an eighteen inch (18") perimeter around the fireplace or device. Further, that fireplace shall be located not less than fifteen (15) vertical feet and fifteen (15) horizontal feet away from all structures. Open flame cooking devices shall be located not less than three (3) vertical feet and three (3) horizontal feet away from all structures.

g. A means of fire extinguishment must be present and easily accessible during any open burning.

h. Every open burning shall be attended continuously by an adult not less than eighteen (18) years of age.

i. All open burning shall be prohibited when wind speed exceeds twenty (20) miles per hour.

j. All open burning, including the use of any fireplace, open flame cooking device, or fire pit, shall be prohibited at all times between the hours of twelve o'clock (12:00) midnight and seven o'clock (7:00) A.M. every day.

D. Exception For Governmental Agencies: This section shall not apply to the village or to any other governmental agency properly conducting a controlled fire or burn; provided, however, that the fire chief may impose any condition or limitation on any such controlled fire or burn within the village's corporate limits that the fire chief determines is necessary and appropriate to ensure the public health and safety.

E. Penalty: Any person, firm, corporation, or entity that violates any provision of this section shall be subject to an escalating fine schedule, as follows:

1. First offense: Fifty dollars ($50.00).

2. Second offense: One hundred dollars ($100.00).

3. Third offense and each subsequent offense: Five hundred dollars ($500.00). (Ord. 2006-11-460, 11-20-2006)

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Lake Zurich

1. Does your community have a policy that permits open burning of any kind or is open burning prohibited? Depends on the community, Lake Zurich allows fire pits or outdoor fire places only. Other communities allow leaf burning and some others limit the burning in different ways


Depends, on each fire truck we keep a book with all the different open burning ordinances

3. Does it have any amendments regarding open burning within the community?

Lots, each community has their own

4. How long has your current recreational fire policy been in effect? depends

5. What kind of impact does this policy have on resources (particularly police and fire)? The more regulated the less calls, however Lake Zurich still has a lot of calls

6. How frequently do you receive calls regarding issues relating to the policy? A lot, but our district covers a huge area so it’s expected


Burning when you’re not supposed to , burning construction materials, calls from residents who don’t understand that burning is allowed in certain cases.

8. Do you feel your open burning ordinance is adequate and reasonably manageable/enforceable? We need to educate people better, even strict code only helps a little, need more education.

9. Do you feel your open burning ordinance should be more restrictive than what it currently is? If so, what additional restriction would you recommend? Its better from our side, because it cuts down on fire problems and calls.


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Mundelein

15.04.010 ‐ Definitions.

In the interpretation of this chapter the following definitions shall apply:

"Agricultural waste" means any refuse, except garbage and dead animals, generated on a farm or ranch by crop and livestock production practices, including, but not limited to, such items as bags, cartons, dry bedding, structural materials and landscape wastes.

"Area of controlled burning" means the area specified on an IEPA and village permit subject to a controlled burning.

"Burn leader" means the person, not necessarily the applicant, responsible for oversight of the controlled burn.

"Controlled burning" means the burning, pursuant to an IEPA permit, of unharvested groundcover or vegetation for the restoration or active management of a prairie or savanna ecosystem.

"Domicile waste" means any refuse generated on single‐family domiciliary property as a result of domiciliary activities. The term includes, but is not limited to, landscape waste, but excludes garbage and trade waste.

"Fire chief" means the chief of the village of Mundelein fire department.

"Fire department" means the village of Mundelein fire department.

"Garbage" means refuse resulting from the handling, processing, preparation, cooling, and consumption of food or food products.

"IEPA" means the Illinois Environmental Protection Agency.

"Landscape waste" means any vegetation or plant refuse, except garbage. The term includes, but is not limited to, trees, tree trimmings, branches, stumps, brush, weeds, leaves, grass, shrubbery, yard trimmings and crop residues.

"Native prairie" means a vegetative landscape state that features either preserved or restored grasses and other ecosystems, as they existed prior to agricultural, residential or industrial development in this area.

"Open burning" means the combustion of any matter in such a way that the products of the combustion are emitted to the open air without originating in or passing through equipment for which a permit could be issued under Section 9(b) of the Environmental Protection Act of 1970.

"Refuse" means any discarded matter, or any matter which is to be reduced in volume, or otherwise changed in chemical or physical properties, in order to facilitate its discard, removal or disposal.

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"Trade waste" means any refuse resulting from the prosecution of any trade, business, industry, commercial venture, utility or service activity, and any governmental or institutional activity, whether or not for profit. The term includes landscape waste but excludes agricultural waste.

"Village" means the village of Mundelein.

(Ord. 06‐04‐32 § 1)

15.04.020 ‐ Prohibited acts.

(a)No person shall cause or allow within the boundaries of the village open burning of landscape waste as defined to include leaves, trees, tree trimmings, branches, stumps, brush, weeds, grass, shrubbery and yard trimmings.

(b)No person shall cause or allow the burning of any refuse in any chamber or apparatus.

(c)No person shall cause or allow within the boundary of the village any outside burning of any unharvested groundcover vegetation.

(Ord. 06‐04‐32 § 2)

15.04.030 ‐ Exemptions.

The following activities are made specifically exempt from the provisions of this chapter:

(1)The setting of fires to combat or limit existing fires, when reasonably necessary in the judgment of the fire chief;

(2)Training activities conducted by the fire department or another fire department working in conjunction with the fire department;

(3)Recreational fires, as defined in Section F301.2.1 of the village of Mundelein Fire Prevention Code, are permitted open burning, provided: (a) such recreational fires are wood fires burned in metal, or porcelain finished metal, portable outdoor fireplace structures manufactured by a qualified manufacturing firm; (b) the manufacturer's recommendations for proper placement and operation of the fireplace are followed; and (c) such fireplaces are not operated within the front yard setback;

(4)The controlled burning of ground vegetation for the purpose of establishing, restoring, sustaining or nurturing native prairies shall be permitted subject to the following:

(a)Village Permit Required. A permit for such controlled burning substantially similar to Exhibit A attached hereto must be obtained from the village of Mundelein,

(b)Conditions of Village Permit. No permit shall be issued unless the applicant provides to the village each of the following:

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(i)A valid and current open burning permit from the Illinois Environmental Protection Agency, along with all documents submitted to the IEPA to secure the permit,

(ii)A detailed site plan, specifying the exact area of the burn, all adjacent property boundaries, all structures and uses within fifty feet of the boundaries of the burn area, and the location of natural and planned fire breaks,

(iii)The name and qualifications of the burn leader. The burn leader must possess and provide proof of at least one of the following qualifications:

(A)Certification as such by a state agency,

(B)Be an acting full‐time firefighter with an Illinois municipality or fire protection district with classroom training in open burning management,

(C)Proof of certified training in prairie management that has included actual classroom and field training in controlled burning of ground vegetation,

(iv)Payment of a fee of one hundred fifty dollars to the village of Mundelein,

(v)Execution of an agreement prepared by the village attorney releasing and holding the village and the fire department and their respective officials and employees harmless from any damages or injuries arising out of the controlled burn, including, but not limited to, any halting of the burn pursuant to subsection (4)(d) of this section.

(c)Areas Where Controlled Burning is Permitted.

(i)The exemption shall apply only to: (a) areas which have been designated by either a federal, state, or county as being either an established native prairie area or being in the process of being restored, or (b) areas which are not part of a residential lot or development and which, in the opinion of the fire chief, would benefit from a controlled burn.

(ii)No portion of an area of controlled burning may be within fifty feet of any residential structure. This restriction shall not apply to a controlled burning conducted and supervised by the village on village property, or to a controlled burn supervised by the village and performed pursuant to an obligation undertaken as a condition of village approved covenants or special use or PUD zoning.

(d)Denial of Village Permit. A permit shall be denied if any of the conditions of subsection (4)(b) or (4)(c) of this section are not met. Further, either the village or the fire department may halt any controlled burning, either before or after commencement of such burn, if weather or other conditions are such that, in the sole discretion of either, the burning would constitute a hazard to other properties.

(e)Notification. Prior to the commencement of the controlled burning, the applicant must provide the following to the fire department or the person, if any, designated by the village to observe the controlled burning:

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(i)A sample notification and certified mail receipt showing proof of such notification to all property owners within two hundred feet of the boundaries of the burn area. The notification must indicate the date and a three‐hour time period for the expected commencement of the burn,

(ii)Proof of written notification to the village of Mundelein department of community development and the fire department of the exact time of expected commencement of the burn given not more than forty‐eight and not less than twenty‐four hours prior to such commencement.

(f)Post Burn Report. Within seventy‐two hours of the controlled burning, the applicant must file a written report with the fire department stating whether the burn took place, whether the purpose was accomplished, whether the burn exceeded the specified area, and whether any damage was done outside of the specific area

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Mundelein

1. Does your community have a policy that permits open burning of any kind or is open burning prohibited? Prohibited


Don’t know

3. Does it have any amendments regarding open burning within the community? No

4. How long has your current recreational fire policy been in effect? Don’t know

5. What kind of impact does this policy have on resources (particularly police and fire)? Minimal

6. How frequently do you receive calls regarding issues relating to the policy? Maybe once a month


Someone is burning

8. Do you feel your open burning ordinance is adequate and reasonably manageable/enforceable? Yes, easy to enforce, once a month we go out and tell them to put it out

9. Do you feel your open burning ordinance should be more restrictive than what it currently is? If so, what additional restriction would you recommend? Already very restrictive

10. Is there any other information that you’d like to add? We have very small lots, it’s a typical city

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South Elgin

§ 91.51 BURNING REFUSE, GARBAGE, LEAVES AND OTHER YARD WASTE PROHIBITED.

It shall be unlawful to cause, suffer, allow or permit burning of any garbage, refuse, leaves and other yard waste, or any other material, outside of any building at any time within the Village limits. Notwithstanding the above prohibition, open burning shall be allowed in the following limited circumstances:

(A) The setting of fires for public safety or ecological purposes provided that such burning shall not violate any Illinois or federal statute, rule or regulation, including those of the Illinois Environmental Protection Agency and United States Environmental Protection Agency.

(B) The burning of fuels for legitimate cooking purposes on a temporary or permanent fireplace grill or barbeque pit.

(C) The burning of firewood in outdoor fireplaces but only as accessory structures or uses in rear yards, as permitted under § 154.045 of the South Elgin Zoning Ordinance. Outdoor fireplaces allowed under this section shall not include open ground fires or pits, but shall be enclosed in brick, metal or other manufactured structure, which may be permanent or portable

('81 Code, § 16-1.14) (Ord. 1981-17-1, passed 12-7-81; Am. Ord. 1997-45, passed 10-20-97; Am. Ord. 2000-04, passed 1-3-00; Am. Ord. 2000-65, passed 12-18-00) Penalty, see § 10.99

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South Elgin

1. Does your community have a policy that permits open burning of any kind or is open burning prohibited? Only recreation fires or fire pits that have been manufactured in the city. The rural area follows can counties burning policy.


2009

3. Does it have any amendments regarding open burning within the community? County ordinance

4. How long has your current recreational fire policy been in effect? As long as I’ve been here, for a very long time

5. What kind of impact does this policy have on resources (particularly police and fire)? Police handle the calls in the city; it rarely gets as far as the fire department. We used to have to go out all the time in the rural area

6. How frequently do you receive calls regarding issues relating to the policy? Not too bad any more, there was a period when neighbors would constantly call about each other


Most are about how people should not be burning as it is restricted.


9. Do you feel your open burning ordinance should be more restrictive than what it currently is? If so, what additional restriction would you recommend? No, more restrictive would make it even harder to enforce. We already have problems making sure proper burning is happening. I know now we probably do not catch everyone.

10. Is there any other information that you’d like to add? We got a lot of calls for a while. Then people found out what the law was, and we were going to enforce it and now we don’t get as many calls.

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St Charles

• The unit should be at least 25 feet from any structure (house/garage/deck) and in an open lawn area.

• Use only clean, well-seasoned wood-not leaves, compost, brush, waste materials of any kind or holiday decorations/trees.

• The fire should not burn for more than 2 hours and must be constantly attended until extinguished. The fire must be properly extinguished prior to leaving unattended.

• Some type of fire extinguisher must be available for immediate use (ex. garden hose).

• Open burning is prohibited when atmospheric conditions or local circumstances make such fires hazardous. Be alert to wind speed/direction and be courteous to neighbors who may experience respiratory difficulties.

• The City Fire Code Official may order the extinguishment of any open burning that creates or adds to a hazardous or objectionable situation.

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St Charles

1. Does your community have a policy that permits open burning of any kind or is open burning prohibited?

Prohibited, you need a permit for recreational fire.


I do not know


4. How long has your current recreational fire policy been in effect? A few years

5. What kind of impact does this policy have on resources (particularly police and fire)? We get a lot of calls. But it is not overwhelming

6. How frequently do you receive calls regarding issues relating to the policy? Quite a few, very frequently

7. What is/are the most frequent types of complaint(s) you typically receive related to opening burning in your jurisdiction? Neighbors complaining about smoke

8. Do you feel your open burning ordinance is adequate and reasonably manageable/enforceable? Absolutely

9. Do you feel your open burning ordinance should be more restrictive than what it currently

is? If so, what additional restriction would you recommend? I do not think so

10. Is there any other information that you’d like to add? Not really

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Streamwood, IL

307.6 Outdoor Fireplace:

307.6.1 Definition: An outdoor fireplace is defined to mean any construction made of stone, brick, or metal used for the exclusive use of building a fire for the aesthetic enjoyment thereof but not used for cooking.

307.6.2 Location: Outdoor fireplaces of permanent construction cannot be attached to any structure, accessory building, building, or other medium that is combustible. All units, permanent or portable, must be freestanding with a minimum three feet clearance on all sides. Portable units must be placed on a non‐combustible surface such as concrete, patio blocks, or stone in such a way that the firebox is 18" above this surface.

307.6.3 Material To Be Burned: Outdoor fireplaces are limited to burning the following materials:

1. Cut wood (unpainted, unfinished).

2. Manufactured logs.

3. Manufactured non‐wood logs specifically made for use in fireplaces. No other material may be burned in outdoor fireplaces. Pressure treated wood, rubbish, leaves, garbage, and other waste are expressly prohibited.

307.6.4 Smoke Generation: The fire in an outdoor fireplace must be maintained in such a manner as to minimize the generation of smoke. Smoke that is a result of a smoldering or dying fire shall be eliminated. Generation of such smoke is considered a public nuisance punishable by fine.

307.6.5 Extinguishing/Safety: All fires in an outdoor fireplace are prohibited during the hours of twelve o'clock (12:00) midnight and six o'clock (6:00) A.M. Fires must be extinguished in such a manner that all air to the fire is cut off or wet down the burning material with water until it is cool to the touch. All outdoor fireplaces must have a screen or glass doors that prevents the distribution of hot embers or sparks outside of the firebox. Outdoor fireplaces shall be attended by an adult at all times. Precautions should be taken to

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avoid touching hot surfaces, particularly when children are present. Manufacturer's installation, operating, and safety instructions shall be followed.

307.6.6 Violations of this ordinance are subject to a minimum fine as set forth in section 1‐4‐1 of the village code. A separate offense shall be deemed committed on each day during or on which a violation occurs or continues.

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Streamwood

1. Does your community have a policy that permits open burning of any kind or is open burning prohibited? Only outdoor fire places


2006

3. Does it have any amendments regarding open burning within the community? Yes, about outdoor fireplaces

4. How long has your current recreational fire policy been in effect? Since 2008

5. What kind of impact does this policy have on resources (particularly police and fire)? Minimal

6. How frequently do you receive calls regarding issues relating to the policy? During summer and fall every couple of weeks


Usually someone thinking that the burning is illegal, when it is not. Sometimes we had problems with people burning garbage and that’s not allowed.


9. Do you feel your open burning ordinance should be more restrictive than what it currently is? If so, what additional restriction would you recommend? No


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Warrenville, IL

6-7-2: ALLOWABLE OPEN BURNING WITHOUT PERMIT:

A. Recreational fires and small landscape waste fires shall be allowed on all properties without prior notification to the city and without a city burn permit when conducted in strict conformance with the provisions of this chapter.

1. All recreational fires and small landscape waste fires shall comply with the following requirements and restrictions:

a. Location:

(1) If located in an approved container: All such fires shall be set back a minimum of fifteen feet (15') from all temporary or permanent buildings and/or wooden fences.

(2) If not located in an approved container: All such fires shall be set back a minimum of fifty feet (50') from all temporary or permanent buildings and/or wooden fences.

b. Supervision: Are conducted with the consent and under the constant and direct supervision of an owner, lessee, or occupant of the property where the recreational fire/small landscape waste fire is occurring who is at least sixteen (16) years of age or older.

c. Size: Are limited to an area that does not exceed two feet by two feet by two feet (2' x 2' x 2').

d. Fuel Source: The source of fuel is limited to seasoned dry firewood and/or dry branches and limbs collected from trees, shrubs, or bushes located on the property where the recreational fire or small landscape waste fire is occurring and is ignited with a small amount of clean paper. The fuel shall be chosen to minimize the generation and emission of air contaminants.

e. Days And Duration: Are permitted any day of the week at any time. (Ord. 2567, 3-1-2010)

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Warrenville

1. Does your community have a policy that permits open burning of any kind or is open burning prohibited? The fire district does not, the city does. Burning leaves and yard waste is allow so are recreational fires on the weekend


2007


4. How long has your current recreational fire policy been in effect? 1990

5. What kind of impact does this policy have on resources (particularly police and fire)? Not too bad, the city tells us if we need to come out on any calls. The city police department does most of the regulation, and they get called pretty frequently.

6. How frequently do you receive calls regarding issues relating to the policy? For fire maybe twice a year. Lots of calls for the police

7. What is/are the most frequent types of complaint(s) you typically receive related to opening burning in your jurisdiction? People calling that don’t know people are allowed to burn. A lot of people outside of town don’t understand the ordinance.

8. Do you feel your open burning ordinance is adequate and reasonably

manageable/enforceable? Yes

9. Do you feel your open burning ordinance should be more restrictive than what it currently is? If so, what additional restriction would you recommend? No, its nice for the public to be able to dispose of yard waste

10. Is there any other information that you’d like to add? Bonfires have separate permits that have a four hour restriction

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Lisle‐Woodridge

Lisle

(B) Burning is permitted in an outdoor fireplace or cooking unit, but only if:

1. The fuel used is primarily charcoal, propane gas or dry, seasoned wood;

2. The fireplace is raised above ground level;

3. The fireplace is constructed of noncombustible brick, stone or metal materials, and is commercially designed for outdoor fires or cooking;

4. The fireplace, if moveable, is placed on a noncombustible surface during use;

5. The fireplace is directly attended at all times during use; and

6. The fire shall be entirely extinguished prior to leaving the fireplace unattended. (Ord. 97‐2847, 2‐17‐1997)

Woodridge

Open Burning: To cause or allow the open burning of refuse, landscape waste and/or recyclable material, conduct any salvage operation by open burning, or cause or allow the burning of any refuse, landscape waste and/or recyclable material in any chamber not specifically designed for the purpose and approved by the Environmental Protection Agency of the State of Illinois pursuant to regulations adopted by the Illinois Pollution Control Board; except, that the Illinois Pollution Control Board may adopt regulations permitting open burning of refuse, landscape waste and/or recyclable material in certain cases on a finding that no harm will result from such burning, or that any alternative method of disposing of such refuse, landscape waste and/or recyclable material would create a safety hazard too extreme as to justify the pollution that would result from such burning. (1976 Code §8‐13; amd. Ord. 90‐40, 6‐14‐90)

The emission of smoke or particulate matter in such manner or quantity as to endanger or be detrimental to the public health, safety, comfort or welfare is hereby declared to be a public nuisance and shall not be permitted in any nonresidential district. For the purpose of grading the density or equivalent opacity of smoke, the Ringelmann Chart described in the U.S. Bureau of Mines Information Circular 6888 shall be employed. The emission of smoke or particulate matter of a density equivalent opacity greater than No. 2 on the Ringelmann Chart is prohibited at all times except as otherwise provided hereinafter.

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Dust and other types of air pollution borne by the wind from such sources as storage areas, yards, roads and the like within lot boundaries shall be kept to a minimum by appropriate landscaping, paving, oiling, fencing, wetting or other acceptable means. The open burning of refuse, paint, oil, debris and any other combustible material is prohibited in all nonresidential districts. No operation shall result in the emission into the open air from any process or control equipment or in the measurement at any convenient measuring point in a breeching or stack of particulate matter in the gases that exceeds sixty one‐hundredths (0.60) pound per one thousand (1,000) pounds of gases during any one hour. Particulate matter loadings in pounds per acre described below shall be determined by selecting a continuous four (4) hour period which will result in the highest emission rate.

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Woodridge 1. Does your community have a policy that permits open burning of any kind or is open burning

prohibited?

We permit prescribed burns and bon fires.


We have three, because we work with two municipalities and DuPage County. We have 2003, 2006 and 2009 IBC with amendments.


Requires a special permit.

4. How long has your current recreational fire policy been in effect?

As outlined in the code.

5. What kind of impact does this policy have on resources (particularly police and fire)?

Very little, although we do provide a stand‐by for the bon fires.

6. How frequently do you receive calls regarding issues relating to the policy?

Very rarely.


For non‐permitted burns.

8. Do you feel your open burning ordinance is adequate and reasonably manageable/enforceable?

Yes

9. Do you feel your open burning ordinance should be more restrictive than what it currently is? If so, what additional restriction would you recommend?

No

10. Is there any other information that you’d like to add?

No

35

Wheaton, IL

Sec. 54-113. Open burning.

The open burning of a grass or wooded plot, herbage, shrubbery, leaves, grass, brush, trimmings from trees or bushes, wood, paper, garbage, refuse, waste or other combustible material on any property, public or private, from any source whatsoever, within the city is unlawful and is hereby prohibited, with the following exceptions:

(1) Fires set and supervised or authorized by the fire chief of the city for public safety, training, silvicultural or wildlife management, or similar purposes and have been approved by the state or local governmental agency having jurisdiction.

(2) Bonfires which are being conducted under permit issued by the fire chief or his designate after being reviewed for the following:

a. Bonfire locations shall be approved by the fire chief or his designate.

b. The size and duration of a bonfire shall be approved by the fire chief or his designate based upon fire safety requirements including but not limited to atmospheric and weather conditions, proximity to structures, combustible materials, flammable liquids or vapors.

c. Bonfire materials shall be seasoned wood only.

d. All permits shall be requested by and issued to the property owner of the land upon which the bonfire is to be kindled.

(3) Recreational fires.

a. Fires for the express purpose to cook food for human consumption, such fires may be contained in charcoal burners, or the like.

b. Burning within commercially manufactured portable fireplaces or equal, but only if:

1. The portable fireplace is utilized in accordance with the manufacturers use guidelines or the guidelines listed below, whichever is more restrictive.

2. Location: A safe and reasonable clearance from any building, structure or vehicle. The portable fireplace shall not be placed on any combustible surface, shall be raised above the ground and shall be kept away from any flammable liquids or vapors.

3. Fuel: The fuel for the portable fireplace shall be dry seasoned wood or equal; no household or landscape waste shall be burned.

4. Attendance: The portable fireplace shall be attended at all times during use. The fire shall be entirely extinguished prior to leaving the portable fireplace unattended.

36

c. Campfires shall be built directly on the ground requiring a six-foot minimum diameter area that contains no organic material. The campfire shall not contain more than eight cubic feet of fuel material. Campfires shall not be built closer than 30 feet to any building, structure or vehicle.

(4) When atmospheric conditions or local circumstances make any approved open burning hazardous, the fire chief or his designate shall order the open burning extinguished.

(Code 1968, § 14-12.3; Ord. No. F-0155, § 1, 7-21-97)

37

Wheaton Dear Zach: In most cases, if someone wants to conduct an open burn they must obtain an IL EPA Burn Permit and then that permit is forwarded to the City Council for them to approve the event. For recreational fires, we do have a Scout area in our City, They must apply to the City and receive approval from the City Council to conduct their camp fire. Occasionally, one of the high schools will also ask for permission for a bon fire. Other than that, the only open fires permitted must be in an approved container for the purpose of cooking food.

38

Elk Grove, IL Section 519.2 - Shall be amended to require all structures to have fire extinguishers installed pursuant to NFPA 10. (Ord. 2684, 4-13-1999) Allowable Burning - Add section 403.3:

Section 403.3 - Allowable Burning: Open burning shall be allowed without prior notification to the code official for: highway safety flares, smudge pots and similar occupational needs. Open burning without prior notification shall also be permitted for recreational fires which are hereby defined as outdoor fires utilized for the cooking of food for human consumption or outdoor fires in an outdoor fireplace pit, subject to the following conditions and regulations:

A. Cooking Of Food For Human Consumption 1. The fire shall only be allowed in a non‐combustible device specifically designed for cooking the food. The device shall include a tight fitting lid either attached to the device or readily accessible during all phases of the fire including starting, preheating, cooking and extinguishment. 2. The fuel used for food cooking fires is limited to charcoal specifically designed and sold for cooking food or natural gas or liquefied petroleum gas. 3. Fires are to be attended by an adult at all times during the food cooking process. 4. All fires shall be immediately extinguished at the completion of cooking. 5. Flames shall not be permitted to exceed the height of the cooking device measured when the cover is in place. 6. Smoke emitted from the fire shall not be permitted to extend beyond a fifteen (15') foot radius from the cooking device. B. Outdoor Fireplaces 1. All units are to be assembled following the manufacturer's requirements (lid and screen must be in place). 2. When in use, the unit shall be placed on a non‐combustible surface and positioned away from any structure or combustible object. 3. Only seasoned hard woods shall be used. Rubbish, refuse, yard waste and the like shall not be burned.

43

4. Fires must be maintained at a reasonable size. Smoke emitted from the outdoor fireplace shall not infringe on any neighbor's health, safety, comfort, or quiet enjoyment of his residence. 5. The outdoor fireplace must be attended to by an adult at all times. 6. All fires shall be immediately extinguished when finished. 7. Outdoor fireplaces shall not be utilized during periods of high wind velocity. 8. A portable fire extinguisher, pail of water, or connected garden hose shall be kept near the unit while it is in use. 9. Any fires which are deemed a nuisance or a hazard by the Elk Grove Village fire or police department must be extinguished upon request or demand of either or said departments. (Ord. 2997, 6‐22‐2004)

44

EI~ Grov~Apr 04 11 DS:23a Shi~lie C~i5tallo 8302321494

Comparable Community Recreational Fire Survey

yLS1. Does your community have a policy that permits open burning of any kind or is open

burnins prohibited'?

2. What version and edition of fire prevention code has been adapted bV your cDmmunity?


4. Haw Ionl has your cunrent recreational fire po1icy been In effect'?

S. What kind of impact does this policy have on resoura!S (particularly police and fire)?

~ew c.....l \.s.

6. How frequently do you receive calls regardins issues relltlnl to the policy?

.a.nnD(fl.:j

B. 00 you feel ycur open burning ordinance Is adequate Ind reasonabtymanaeeoble/ertforceable?

7. What i~are the most frecauent types ofcomplaint(s) you typically receive related toopenins burning In your jurisdiction?

~k.e.. i ~

9. 00 you feel your open burning ordinance should be more restrictiw than what it curTentl~is? If so, what: additional restriction would you recommend?

10; Is there aBY other information thatyou"d like tD add?

~C:TT TTn~ In .Jdl-l

Hinsdale

4-2-8-1: PERMITTED OPEN FIRES:

The following open fires shall be permitted as follows:

A. The burning of combustible materials wholly within a building in a fireplace or other equipment or facility designed and constructed for such purpose; provided, that any refuse burning incinerator installed in any residence building shall comply with the rules and regulations of the Illinois pollution control board as the same may from time to time be in effect; and

B. The burning of charcoal briquettes, natural gas, propane, approved wood, or commercially prepared seasoned wood chips in conjunction with any of the foregoing for cooking purposes; and

C. The burning of "approved wood", as defined in this chapter, in an outdoor bonfire at a gathering conducted by religious, educational or other not for profit organization; provided, that a permit therefor is previously issued by the village and that such bonfire is attended by adult supervision and otherwise is in compliance with this code; and

D. The burning of "approved wood" in an "approved container" for recreational campfires, as these terms are defined in this chapter, or in an exterior masonry fireplace in a safe and controlled manner, provided compliance with the following:

1. Such fire shall be under the control of and attended at all times by a person eighteen (18) years of age or older; and

2. A portable fire extinguisher having a minimum rating of 4-A or other approved extinguishing agent such as sand, dirt or water of sufficient quantity shall be available for immediate use; and

3. Such fire shall at all times be safely managed and shall not be permitted whenever atmospheric conditions or local circumstances make such fire hazardous; and

4. Such fire shall be located in an area separated from any building or structure, including wooden decks, or other combustible materials, by not less than fifteen feet (15'), except for fires located in exterior masonry fireplaces attached to occupied residences or buildings; and

5. Such fire shall not be permitted to create excessive flames, odors, flying cinders or smoke so that flames, odors, cinders or smoke travels across the property boundary from which the fire originates; and

45

6. At no time shall such fire be utilized for waste disposal purposes. (Ord. O2006-68, 10-3-2006)

46

Woodstock, IL 4.12.1: PURPOSE:

The purpose of these regulations is to protect the public health, safety, and welfare of the city of Woodstock by regulating the open burning of materials within the corporate limits of the city. (Ord. 09-O-62, 10-6-2009)

4.12.2: DEFINITIONS: CEREMONIAL FIRE OR BONFIRE: An outdoor fire, larger than three feet by three feet by three feet (3' x 3' x 3'), which is used for entertainment purposes as part of a specifically scheduled public or private event and, except as provided for herein, excludes the burning of leaves, grass, or shrubbery clippings or cuttings. OPEN BURNING: The combustion of materials wherein products of the combustion are emitted into open air without passing through a stack or chimney from an enclosed chamber. For the purpose of this definition, a chamber shall be regarded as enclosed when during the time combustion occurs, only apertures, ducts, stacks, flues, chimneys or similar features necessary to provide combustion air and permit the escape of exhaust gas are open. RECREATIONAL FIRE: A temporary outdoor fire, no larger than three feet by three feet by three feet (3' x 3' x 3'), for burning materials other than leaves, grass, shrubbery clippings or cuttings, or rubbish where the fuel being burned is fully contained in an outdoor fireplace or appliance designed for recreational burning purposes and used in the manner for which it was intended. (Ord. 09-O-62, 10-6-2009)

4.12.3: PROHIBITIONS: The open burning of materials for waste disposal or other purposes, including, but not limited to, material such as yard waste, landscape debris, construction materials and debris, garbage, trash, or household waste, paper goods, cardboard, wood, food waste, animal waste, furniture, clothing, mattresses, appliances, and similar items and/or material is prohibited. (Ord. 09-O-62, 10-6-2009)

4.12.4: CONDITIONS AND LIMITATIONS:

A. A ceremonial fire or bonfire must be supervised by an individual at least eighteen (18) years of age or older who shall be present at all times until the fire is extinguished. It is the responsibility of the individual supervising a ceremonial fire or bonfire and the property owner to verify that requirements set forth in these regulations are complied with.

47

B. A garden hose or fire extinguisher or water source suitable for extinguishing the fire shall be available at the site of any ceremonial fire or bonfire, and such fire shall be extinguished when left unattended or abandoned.

C. A ceremonial fire or bonfire is required to have a permit issued by the McHenry County department of health and the Woodstock fire/rescue district must be notified no less than forty eight (48) hours prior to the start of such fire.

D. A recreational fire is permitted provided it is located at least fifteen feet (15') from any building or structure.

E. Fire and smoke generated by a ceremonial fire or bonfire or recreational fire shall not cause or result in any unsafe condition.

F. A ceremonial fire or bonfire or recreational fire shall not comprise or result in a nuisance, as defined in chapter 1, "Nuisances", of this title, for other property owners or residents. Pursuant to a signed complaint by the offended party, a citation may be issued for violation of the city's nuisance regulations. (Ord. 09-O-62, 10-6-2009)

4.12.5: EXEMPTIONS:

A. The restrictions set forth herein on open burning shall not apply to prescribed burns associated with ecologic restoration or natural landscape management, or burning of landscape waste for purposes of habitat reclamation, or burning associated with firefighter training.

B. The restrictions set forth herein on open burning shall not apply to burning in domestic fireplaces, cooking grills, or external fireplaces, or to self-contained outdoor wood burning devices or fireplaces used in accordance with manufacturer's specifications, and when used in a manner so as not to create a nuisance as described in chapter 1, "Nuisances", of this title. (Ord. 09-O-62, 10-6-2009)

4.12.6: ENFORCEMENT, VIOLATIONS AND PENALTIES:

48

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http://sterlingcodifiers.com/codebook/?ft=2&find=1

A. These regulations shall be in addition to the current edition of the international fire code adopted by the city of Woodstock and the McHenry County open burning ordinance. Failure to comply with these regulations may be considered a violation of this code and of the McHenry County open burning ordinance.

B. Any enforcement officer of the city of Woodstock, Woodstock fire/rescue district, or McHenry County department of health is authorized to enforce these provisions. Complaints regarding violations of these regulations should be made to the Woodstock police department which will determine upon inspection whether a violation exists and if there is a need to involve the Woodstock fire/rescue district.

C. Any person, firm or corporation violating any of the provisions of this chapter shall be guilty of a petty offense and shall be deemed guilty of a separate offense for each and every day or portion thereof during which any violation is committed, and shall be subject to the fines and penalties set forth in section 1.4.1 of this code. If any person, firm, or corporation receiving a citation for violating any provision of this chapter fails to pay, settle or adjust the fine specified herein, then adjudication procedures may be initiated in accordance with title 1, chapter 7, article L of this code or with a court of competent jurisdiction, and such processes as necessary shall commence.

D. A written citation may be issued to the alleged violator by any of the methods specified herein. If the violator cannot be ascertained, then the citation may be sent to the record owner of the land on which the violation occurs. The citation shall describe the nature of the violation and the amount of the fine that must be paid.

E. If the person, firm or corporation cited for the violation has failed to pay, settle or adjust the fine, then such citation shall be filed in a court of competent jurisdiction and such process as necessary shall commence. (Ord. 09-O-62, 10-6-2009)

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http://sterlingcodifiers.com/codebook/?ft=3&find=1.4.1

http://sterlingcodifiers.com/codebook/?ft=5&find=1-7-L

The outdoor burning of unprocessed wood and brush, or any other materials, is prohibited except as specifically provided in Section 8.28.030 of this chapter.

(Ord. 02‐11‐12‐01 § 2 (part))

8.28.030 ‐ Permitted outdoor burning.

Outdoor burning shall be allowed only in the following circumstances:

A.Unprocessed wood and brush in a self‐contained outdoor burning device with a burn chamber of no greater than twenty seven (27) cubic feet;

B.Unprocessed wood, brush, charcoal or propane gas in a gas grill, charcoal grill or similar device for the purpose of cooking food.

(Ord. 03‐04‐28‐03; Ord. 02‐11‐12‐01 § 2 (part))

8.28.040 ‐ Further restrictions.

A.All permitted outdoor burning shall be constantly attended until the fire is extinguished. At least one portable fire extinguisher with a minimum 4‐A rating, two portable fire extinguishers with a minimum 2‐A rating each, or other approved on‐site fire extinguishing equipment, such as dirt, sand, water barrel or garden hose, shall be available for immediate utilization.

B. If any complaint is received of any permitted outdoor burning due to the emission of smoke or odors, except for cooking purposes, and notification is made to a person engaged in the permitted outdoor burning by a village employee or official, a police officer on duty, or fire district employee or official on duty, the otherwise permitted outdoor burning shall cease and be immediately extinguished;

C.Planned ecological wetland and prairie burns approved and permitted by the Illinois Environmental Protection Agency and the North Aurora And Countryside Fire Protection District upon notice in writing the village of the date, time and location of the burn; and

D.Planned fire training burns approved and permitted by the Illinois Environment Protection Agency and conducted or overseen by the North Aurora and Countryside Fire Protection District; and

E.Planned fire training burns approved and permitted by the Illinois Environmental Protection Agency and overseen by the Southern Kane County Training Association.

Burns that are allowed pursuant to subsections C, D and E of Section 8.28.030 of this chapter shall be allowed to continue as planned despite any complaints that might be made with respect to such burns.

(Ord. 03‐04‐28‐03; Ord. 02‐11‐12‐01 § 2 (part))

8.28.050 ‐ Fines and penalties.

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A.Any violation of the restrictions on outdoor burning may subject the offender to a fine of no less than fifty dollars ($50) and no greater than seven hundred and fifty dollars ($750) in lieu of or in addition to any other penalty that may be imposed pursuant to local ordinance or state law for the violation of an ordinance.

B.Warnings may be given for first time offenders, and the amount of the fine or the type of penalty may be proscribed in light of the seriousness of the offense, the number of past offenses, the degree of risk of or actual harm to individuals or damage to property, and other such factors as may indicate the carelessness, recklessness or willfulness of the offender.

C.Each day that a violation occurs or continues shall be considered a separate offense.

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North Aurora

8.28.010 ‐ Definitions.

"Brush" means tree trunks, logs, limbs, branches and twigs.

"Garbage" is defined as provided in Section 8.12.010 of this title.

"Landscape waste" means flowers, grass and grass clippings, leaves, pine needles, roots, shrubbery clippings, weeds and any other significant accumulation of small landscape waste materials.

"Open burning" means the burning of any materials out of doors other than in a self‐contained outdoor burning device with a burn chamber of no greater than twenty seven (27) cubic feet.

"Person" is defined as provided in Section 1.04.010 of this code.

"Processed materials" means any materials other than wood, brush or landscape waste.

"Processed wood" means natural wood to which is added glue and other adhesives, paint, polyurethane, stain, varnish or other such materials or which is treated with chemicals or other substances to change the character of the wood. Processed wood includes, but is not limited to furniture, particle board, plywood, Wolmanized lumber and similar wood materials.

"Refuse" is identified as provided in Section 8.12.010 of this title.

"Self‐contained outdoor burning device" means a freestanding or stationary apparatus that contains a burn chamber that prevents the products and omissions from combustion from immediately entering the ambient air by use of a chimney, flue, baffle, screen, grill, hood or other similar device.

"Unprocessed wood" means any wood, including brush and lumber, which is not processed.

"Village" is defined as provided in Section 1.04.010 of this code.

(Ord. 02‐11‐12‐01 § 2 (part))

8.28.020 ‐ Burning restrictions.

A.Open burning, including bonfires, is strictly prohibited.

B.The outdoor burning of any of the following materials is prohibited:

1.Garbage or refuse;

2.Processed materials;

3.Processed wood;

4.Landscape waste.

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North Aurora

Questions answered reference your Comparable Communities Survey on Open Burning:

1. Open burning is allowed when it meets one of the following;

A) When an EPA permitted has been obtained for prairie and ecologicallandscape waste bums

Or

B) When burning is in an approved portable outdoor fireplace, used only onnoncombustible surfaces and no closer than 15 feet from any flammablestructure. Fuel for an outdoor fireplace shall consist of only seasoned, dryfirewood and shall be ignited with a small amount of paper. The outdoorfireplace shall be metal, or porcelain finished metal, manufactured by aqualified manufacturing firm, as long as the manufacturer'srecommendations for proper placement and operation of the fireplace arefollowed.

2. The North Aurora Fire Protection District follows 2000 edition ofthe National FireCode as amended an updated by the National Fire Protection Association, 2003edition.

3. Yes, we have our local ordinance for open burning that prohibits burning unless its inan approved container or you have an EPA permit to burn for ecological reasons.

4. February 2005.

5. Very little. The demand on fire is minimal and the demand on police has beenhistorically zero. The fire department handles all bum issues and only in the rare casethat the fire department can't get compliance, we contact the police to write aordinance violation ticket. We have not had a issue like this in at least 5 years.

6. In 2010, the North Aurora Fire Protection District responded to 18 illegal bum calls.

7. Most common complaint is the smell of smoke from burning leaves.

8. Yes, I feel that the open bum ordinance is adequate and reasonable.

Schaumburg, IL § 91.03 REGULATIONS OF PARTICULAR ACTIVITIES.

(A) Fires, Smoke And Particulate Matter:

(1) Open Fires: The open burning of any paper, garbage, refuse, waste, leaves, clippings, wood, or other combustible or offensive material is prohibited, with the exception of the following:

(a) Fires set by a public official in the performance of an official duty.

1. Permit Required: A permit shall be obtained from the fire code official prior to kindling a fire for:

A. Recognized silvicultural or range or wildlife management practices,

B. Prevention or control of disease or pests, or

C. A bonfire or fire ring.

(b) Fires used for private or public recreational purposes.

1. Recreational Fires: Recreational fires may be burned in a chimenea, outdoor fireplace, or fire pit that is both prefabricated and portable, or village approved and permitted, and permanently built as defined in this chapter. All parts, including, but limited to, screen, lid, and grate shall be used according to manufacturer's direction.

(c) Fires in outdoor fireplaces or barbecue grills designed for cooking food.

(2) Nuisances Created: Provided, however, that no such fire referred to in subsections (A)(1)(b) and (A)(1)(c) of this section shall be used as an incinerator, or be permitted to become a nuisance or a source of annoyance or discomfort to any person by reason of the emission of smoke, fumes, fly ash, dust or soot as elsewhere prohibited by this subchapter. Extinguishment of the recreational fire is required when the creation of a public nuisance occurs.

(3) Village Permit: A village permit shall be required for permanently installed barbecue grills, chimeneas, fire pits, and outdoor fireplaces that are stationary and permanently built in an outdoor location.

(4) Location: Recreational fires shall be located on a noncombustible, hard, level surface when in use, such as concrete, paver bricks, or asphalt.

(5) Distances From Structures And Combustibles: Structures and combustibles include, but are not limited to, homes, garages, sheds, playhouses, wood decks, wood fences, trees,

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bushes, and other items that are combustible. The following distances from structures and combustibles shall be maintained for all open burning:

(a) A minimum clearance of fifty feet (50') from all structures and combustibles shall be maintained for large open fires, such as bonfires, where the total fuel area is thirty six inches (36") or more in diameter and twenty four inches (24") or more in height.

(b) A minimum clearance of twenty five feet (25') from all structures and combustibles shall be maintained for fire pits or other than prefabricated portable units where the total fuel area is thirty six inches (36") or less in diameter and twenty four inches (24") or less in height.

(c) A minimum clearance of fifteen feet (15') from all structures and combustibles shall be maintained for prefabricated portable fire pits, chimeneas or similar, where the total fuel area is thirty inches (30") or less in diameter and twelve inches (12") or less in height.

(6) Approved Fuel: Wood burning recreational fires shall be limited to burning untreated, unpainted, clean, dry wood; manufactured fire logs. Propane and other similar gases may also be burned.

(7) Supervision: Open burning, bonfire or recreational fire shall be constantly attended until the fire is extinguished.

(8) Extinguishment: On site fire extinguishing equipment, such as dirt, sand, water barrel, garden hose, or fire extinguisher shall be available when open burning, bonfire or recreational fire device is in use.

(1) Escape or emission from any source whatsoever of fumes or odors that are detrimental or injurious to the property, health, safety, comfort or welfare of inhabitants of the community is hereby declared to be a public nuisance and is prohibited.

(E) Motor Vehicles: Operation of internal combustion engines which emit visible fumes having an opacity in excess of Ringelmann no. 2 is prohibited.

(F) Radioactive Material: Radioactive materials shall not be permitted to escape into the atmosphere in excess of the limits set by the rules and regulations of the U.S. atomic emergency commission and the state of Illinois in effect from time to time concerning such material. (Ord. 1858, passed 6-10-1980; Am. Ord. 07-110, passed 7-24-2007; Am. Ord. 08-053, passed 4-8-2008)

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West Chicago

Sec. 11‐101. ‐ Open burning.

(a)Definitions.

(1)Open burning: The combustion of any refuse or yard/landscape waste outside of a building on the ground or in a container.

(2)Yard waste: All accumulations of grass or shrubbery cuttings, leaves, and other materials accumulated as the result of the care of lawns, shrubbery, vines and trees.

(3)Refuse: Any discarded combustible or noncombustible material including trash, garbage, sludge, and landscaped waste.

(4)Recreational fires: Fires such as bonfires, campfires, and similar types of open burning of any kind. It shall not include cooking on barbecue grills.

(5)Controlled burning: Approved outdoor fireplaces and/or fire pits, whether pre‐manufactured or built‐in‐place, and similar types of burning of any kind, but not cooking on barbecue grills.

(b)Open or uncontrolled burning prohibited. It shall be unlawful for any person to cause or allow any open or uncontrolled burning at any site, at any time within the city.

(c)Controlled burning permitted. Controlled burning is permitted within the city when in compliance with the following guidelines:

(1)The unit/area shall be a minimum of fifteen (15) feet from any structure (house/garage/shed/etc.) and placed on a noncombustible surface, such as a concrete or brick patio, or, in an open lawn area.

(2)Only untreated wood shall be burned. Leaves, compost, brush, waste materials of any kind, holiday decorations and/or Christmas trees shall be prohibited.

(3)A fire‐extinguishing medium, (garden hose, fire extinguisher, etc.) must be located within visible proximity of the fire and available for immediate emergency use.

(4)The fire shall be constantly attended by a competent person until completely extinguished.

(5)The fire shall not burn for more than six (6) hours.

(6)Burning is prohibited when atmospheric conditions, such as high winds, or other local circumstances make such fires hazardous.

(7)The city or fire district may order the extinguishment of any burning that creates a nuisance by the emission of smoke or noxious gases upon a neighboring property, or contributes to a hazardous condition to health or life safety.

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(8)Prior to the first fire of any calendar year, the fire district may require an inspection to confirm compliance with the above guidelines.

(d)Burning in unapproved chambers prohibited. It shall be unlawful for any person to cause or allow the burning of any refuse including landscape waste in any chamber not specifically designed for the purpose and approved by the Illinois Environmental Protection Agency pursuant to regulations adopted by the Illinois Pollution Control Board or specified by this section.

(e)Exceptions; permits. Resource management burning such as the annual West Chicago Prairie burn‐off and recreational fires are not covered by these regulations. The city administrator shall issue permits for these types of open burning. The city administrator shall consult the West Chicago Fire Protection District before issuing the permit.

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GENEVA FIRE DEPARTMENT2008-2010 UNAUTHORIZED BURN REPORT

Ü Legend8 Unauthorized Burning

0 0.25 0.5 0.75 10.125Miles

Recreational Fire Ordinance

City of Geneva

Our Current Code

• Allows for open burning for the purpose of cooking and food preparation

• Other larger fires such as the Geneva High School homecoming bonfire are permitted through the Fire Department

• All other “recreational” fires are prohibited

Currently• Some residents have requested

that the code be expanded to allow for outdoor fire pits and outdoor fire places

• Other residents have requested stricter enforcement of the current code

• Current open burning complaints are not burdensome (according to Fire). “Lift assist” calls are 2 to 3 times greater

Currently

• Average of 12 calls per year to Fire Dept (36 responses over 3 years. Due to the coding limitations in the software system some of these instances are for illegal burning that was not in a fire pit/outdoor fireplace. They were for trash cans, landscape waste, leaves, etc.)

• Many residents ignore the current ordinance prohibiting recreational fires

• Many new homes were built with outdoor “living areas” with outdoor fireplaces

• Businesses in Geneva sell portable outdoor fire places

Staff Research

• Conducted a comparable community survey to see how others address the issue

• Follow up telephone-survey of Fire Departments/Districts to understand their positions regarding burning regulations in their municipalities

• Collected multiple communities’ recreational fire ordinances

• GenevaMail survey

GenevaMail Survey• An informal poll through GenevaMail revealed that

over 90% of those who responded support allowing outdoor recreational fires (Currently recreational fires… are only allowed for the preparation of food. Would you support allowing recreational fires, such as fire pits, outdoor fire places and chimeneas, in Geneva residents' backyards for recreational uses in addition to food preparation?)

• Respondents commented on the following:

– Safety

– Smoke and smell nuisances

– Health concerns

– Local stores selling illegal fire places

– Current enforcement of code

– Time limits on usage

Comparable Community Research

• Ordinances from 17 communities with similar demographics

• Two (2) of the communities have similar ordinances to Geneva; Glen Ellyn and Glenview

• Seven (7) communities allows fires only in manufactured fire pits or outdoor fire places

• Seven (7) communities allows manufactured outdoor fire places as well as “homemade” fire pits that meet certain guidelines

• One (1) community allows open burning of leaves as well as recreational fires

Comparable Community Research• Most communities surveyed allow

recreational fires, with regulations• Many included broad and strict safety

measures• Many included enforcement

procedures to deal with smoke or odor/nuisance complaints

• Some only allow pre-manufactured fire places like the one to the right

• Most allow a variety of fire place designs

• Overall, 15 of 17 allow outdoor fire places/pits for uses other than cooking

Fire Dept/District Survey• The City conducted follow-up interviews

with local Fire Departments/Districts to see how they felt about their own regulations

• There were a wide variety of responses from these Fire Departments/Districts

• Most were satisfied with their regulations• Most said they received minimal

complaints• Only one of the eleven interviewed

wanted stricter ordinances

Fire Dept/District Survey• The level of impact on police and fire

resources varied with each community, but all considered the effect to be minimal

• Most calls were questions related to the rules regarding what was allowed

• The other (smaller) call group was complaint-related to smoke or odor

• No consensus on whether there were more calls for restrictive or unrestrictive ordinances. Other factors seemed to have a bigger impact (i.e. size of district or department) and recent changes to code

DiscussionSome Things to Consider

• Continue to prohibit open burning, except for cooking?

• Prohibit open burning including cooking?• Allow recreational fires with restrictions (time,

place, weather, materials, type, etc)?• Trial basis?• Violations-Increase/escalate fines for repeat

offenders?• Direction for staff? Come back with

recommendation or stop work on issue?


Agenda Item:

Ordinance Amending Title 1 (Administration), Chapter 5 (City Council, Section 1-5-1 (Election, Term and General Duties) of the Geneva City Code of Ordinances




Estimated Cost: N/A

Budgeted? YES X NO

If NO, please explain how the item will be funded: N/A Executive Summary: At the direction of the Mayor and City Council, the City Administrator worked with Representative Kay Hatcher and the Illinois Municipal League in 2009 to write and sponsor legislation that would authorize communities reaching certain populations to maintain their current number of aldermen, based on data released in the most recent decennial census (2010). Prior to this legislation, state statutes set population thresholds that would have required the City to automatically increase the number of aldermen from ten (10) to fourteen (14) after receiving the census data. Public Acts 096-1156 (Geneva’s initiative) and 097-0301 (adopted afterward) allow municipalities to maintain their current level of wards and aldermen by adopting a resolution or ordinance to do so. Attachments: (please list) Draft Ordinance Background Materials Regarding HB5970/PA096-1156 Recommendation / Suggested Action: (briefly explain) Recommend approval of the attached draft ordinance amending Title 1, Chapter 5, Section 1-5-1 of the City Code as presented.

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ORDINANCE NO. 2011-__

AN ORDINANCE AMENDING TITLE 1 (ADMINISTRATION), CHAPTER 5, (CITY COUNCIL), SECTION 1-5-1

(ELECTION,TERM AND GENERAL DUTIES) OF THE GENEVA CITY CODE

WHEREAS, Public Acts 096-1156 and 097-0301, which amends Paragraph 3.1-20-10 of the Illinois Municipal Code (

65 ILCS 5/3.1-20-10) authorizes a municipality to retain the number of alderman which existed before the most recent federal decennial census results provided that the municipality adopts a resolution or ordinance not more than one (1) year from the municipality’s receipt of the most recent decennial census results; and

WHEREAS, the official 2010 federal decennial census results were received by the Illinois Secretary of State on March 3, 2011 and the City received notification of the official 2010 federal decennial census results from the Illinois Secretary of State on or about April 26, 2011; and WHEREAS, the official 2010 federal decennial census results states that the number of inhabitants for the City of Geneva is 21,495; and WHEREAS, the city council finds that it is in the best interest of the City to retain the number of alderman which existed before the 2010 federal decennial census results, to-wit: 10 alderman and therefore, to adopt this ordinance confirming such finding.

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, AS FOLLOWS:

SECTION 1. The recitals of facts set forth above are adopted by reference as if fully set forth herein.

SECTION 2. Notwithstanding the 2010 federal decennial census results and pursuant to the provisions of Paragraphs 3.1-20-10(b) and (d) of the Illinois Municipal Code

[65 ILCS 5/3.1-20-10 (b) and (d)], the number of aldermen to be elected to the city council shall be 10.

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SECTION 3.

That Section 1-5-1 [Election, Term and General Duties] of Chapter 5 (City Council) of Title 1 [Administration] of the Geneva City Code, be and the same is hereby amended by adding the following words and figures, instanter:

“Pursuant to Paragraphs 3.1-20-10 (b) and (d) of the Illinois Municipal Code

[65 ILCS 5/3.1-20-10 (b) and (d)], the number of aldermen shall be ten (10).”

SECTION 4.

That Chapter 1 of said Code, as heretofore and hereinabove amended, shall otherwise remain in full force and effect.

SECTION 5.

That this ordinance shall become effective from and after is adoption as provided by law. Publication of this ordinance is hereby approved to be in pamphlet form.

PASSED by the City Council of the City of Geneva, Illinois this ______ day of ___________, 2011. Ayes: Nays: Absent: Abstaining: Holding Office:

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APPROVED by me as Mayor of the City of Geneva, Illinois, this ___ day of ___________, 2011. ______________________________ Mayor ATTEST: ____________________________ City Clerk

Legislative Proposal Submission Form

(Completed Forms Should Be Returned to Senior Legislative Advocate Joe McCoy No Later Than September 11, 2009)

Date: August 28, 2009 Name: Mary McKittrick Position: City Administrator Municipality: City of Geneva Phone: 630-262-8495 Fax: 630-232-1494 E-mail Address:

[email protected]

2010 Spring Session

(Attach additional sheets if necessary) 1. Explanation of the Proposal: This proposal is to correct/change the timing requirements of 65 ILCS 5/3.1-20-5. The statute currently mandates that the number of elected aldermen be increased, based on population minimum and maximum thresholds, following a decennial census. 2. Reason for Proposal: The statute does not allow enough time after the official census numbers are delivered to the municipality (according to the Census Bureau, the official numbers will be delivered to municipalities between December and March) and before the next following election of aldermen (April). According to the statute, in order to maintain a current number of aldermen and NOT increase the number, per the statutory mandate, a municipality needs to adopt a resolution at least 180 days before the election. However, at the earliest, a municipality will only receive official numbers from the Census Bureau in December, making it approximately 160 days before the election. As such, municipalities are forced to increase their number of elected officials for the election following the decennial census and then reduce the number (if they so choose) at least 180 days before the next election. 3. Practical Examples of where current law/lack of law has caused problems: The City of Geneva has ten (10) aldermen. Our City Council has discussed the requirement to increase the number to fourteen (14) upon an official census that increases our population to more than 20,000 residents. The City is confident that we are already over the 20,000 figure and will have official notification when the 2010 Census is complete. We expect to receive the results (officially) between December 2010 and March 2011. The next consolidated election is in April 2011. We will not have enough time (per state statute requirements) to adopt a resolution to maintain the current number of aldermanic seats (10) instead of increasing to fourteen (14). 4. Who or what will be positively impacted by this proposal? How? Any municipality that chooses to maintain the current number of elected officials to represent their community. Local control is imperative in deciding the magnitude of representation and what the community needs and wants. This is a decision that needs to be made by individual communities; not by arbitrary numbers in the state statutes.

500 East Capitol Avenue | P.O. Box 5180 | Springfield, IL 62705-5180 | Phone: 217.525.1220 | Fax: 217.525.7438 | www.iml.org

Legislative Proposal Submission Form 5. Who or what will be negatively impacted by this proposal? How? There would be cost factors associated with increasing the number of elected officials if this legislation is NOT enacted. This proposal itself, reduces costs by not requiring more administrative related costs (computers, staff) and physical renovations to accommodate an additional two positions (we only have enough room at our dais to accommodate 10 aldermen and would have to reconstruct the layout of the room to add more people). 6. What do you believe is the impact of this proposal? (Check all that apply) X a. This proposal will have a statewide impact. b. This proposal will mainly impact a few municipalities in a certain region. c. This proposal will impact a couple of municipalities. d. This proposal will impact larger municipalities. e. This proposal will impact smaller municipalities. f. This proposal will impact growing municipalities. g. This proposal will impact depressed municipalities seeking some economic development. h. Other. Please explain. This legislation is a tool that should be allowed for municipalities to determine their own representative needs. 7. What impact, (financial or other) will this proposal have on municipalities? See above; Number 5. 8. Has this proposal been discussed with your state legislators? If yes, who and what reaction did you receive? No but the Illinois Municipal League is looking into the problem. 9. Suggested Language: None to date. However, the statute would only have to change “a municipality with 15,000 or more inhabitants may adopt, either by ordinance or by resolution, at least 180 days prior to the first

municipal election following the municipality’s receipt of the new federal decennial census results….” to the following:

“…………….180 days prior to the second

municipal election following…….”

In other words, replace the word “first” with the word “second”. 10. Other Comments:

1

McKittrick, Mary

From: McKittrick, MarySent: Tuesday, May 04, 2010 4:19 PMTo: ALDERMEN, MAYOR, AND CITY ATTORNEYCc: Dawkins, Stephanie; Dinges, Daniel; Divita, Ellen; Mexin, Steve; Olson, Steve; Untch, Dick;

[email protected]; Fornari, JeanneSubject: On the Home Stretch....

Mayor and City Council: Please be advised regarding two pieces of legislation that were initiated by the City of Geneva. First, House Bill 5970, sponsored by Representative Kay Hatcher has passed both the House and the Senate. It now goes to the Governor for his signature. The bill amends the Illinois Municipal Code and provides that a municipality with 15,000 or more inhabitants may adopt, by ordinance or resolution, not more than one year after (now, at least 180 days prior to the first municipal election following) the municipality's receipt of the new federal decennial census results a certain specified number of aldermen (less than the number required elsewhere in the Act). Provides that a municipality with 40,000 or more inhabitants may adopt, by ordinance or resolution, not more than one year after (now, at least 180 days prior to the first general municipal election following) the municipality's receipt of the new federal decennial census results a certain specified number of aldermen (more than the number required elsewhere in the Act). This bill, if signed, will be effective immediately. Also, House Bill 0217, sponsored by Representative Tim Schmitz, has passed both the House and the Senate and now also goes on to the Governor for his signature. The bill allows a municipality that establishes a special service area to petition the circuit court to disconnect territory from the special service area. Recall that this was introduced in order for us to stop rebating SSA # 7 taxes each year although we will have to do it this year because, assuming the Governor signs the bill, the tax bills are already released by the County). The bill will be effective immediately, if signed by the Governor. Thanks to those of you who followed up with our legislators and called or emailed to ask for their support and thanks to Representatives Schmitz and Hatcher for sponsoring bills which we asked them to do. These will be useful tools for all municipalities to use in the future and I appreciate your support as these were winding their way through the process (2 years for HB0217). I will let you know if the Governor does not sign these for some reason. mm

Mary McKittrick City Administrator City of Geneva, Illinois 630.262.8495 [email protected]

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Educate. Advocate. Empower.

June 4,2010

The Honorable Pat QuinnGovernor of IllinoisRoom 207 State HouseSpringfield, IL 62706

Re: Request IOf Ajlproval of HI 5970R..Dislri<ling Municipal Word loundaries

Dear Governor Quinn:

The llIinois Municipal League respectfully requests that you approve HB5970. This legislation addresses two municipal issues that clarify when localre-districting will occur.

Cities, just like the State, face the issue of re-districting as the populationshifts and changes. In 2001, state statute was amended allowing additionalflexibility for cities to determine the number of wards in their community.HB 5970 is a follow-up to that legislation. Currently, the timeline forutilizing the alternative statute is based upon the nex.t municipal election. HB5970 changes that provision so that the timeline is based upon the receipt ofthe results of the decennial census. Cities will have one year after receivingthose results to make the choice to utilize the alternative statute. Under thisproposal, any change in the number of wards will occur during the 2013consolidated election cycle.

This legislation also clarifies that municipalities would base any change ofthe number of municipal wards on the results of a decennial census and nol apartial or special census. As a cost savings measure, cities would not besubjected to conduct a re-districting process in the middle of a decade justbecause the results of a special or partial census would normally call for adifferent number of wards.

Again, the Illinois Municipal League respectfully requests your approval ofHB 5970. Please contact our office at (217) 525-1220 if we can be of furtherassistance. Thank you for your consideration in this matter.

Respectfully,

~?~Larry FrangExecutive Director

LFIJS

cc: Lindsay Anderson, Director of Legislative Affairs

SOO ElY (apilol A't!nH I P.O. 101 5110 I Sp,ill\lfitW, nmOS-SIlO I PhOnt: 211.525.1220 I fax: 211.525.7438 I ....hlll.or'

AN ACT concerning local government.

Be it enacted by the People of the State of Illinois,

represented in the General Assembly:

Section 5. The Illinois Municipal Code is amended by

changing Section 3.1-20-10 as follows:

(65 ILCS 5/3.1-20-10) (from Ch. 24, par. 3.1-20-10)

Sec. 3.1-20-10. Aldermen; number.

(a) Except as otherwise provided in subsections (b) and (c)

of this Section, Section 3.1-20-20, or as otherwise provided in

the case of aldermen-at-large, the number of aldermen, when not

elected by the minority representation plan, shall be

determined using the most recent federal decennial census

results as follows: in cities not exceeding 3,000 inhabitants,

6 aldermen; exceeding 3,000 but not exceeding 15,000, 8

aldermen; exceeding 15,000 but not exceeding 20,000, 10




aldermen; and from 90,000 to 500,000, 20 aldermen. No

redistricting shall be required in order to reduce the number

of aldermen in order to comply with this Section.

(b) Instead of the number of aldermen set forth in

subsection (a), a municipality with 15,000 or more inhabitants

HB5970 Enrolled LRB096 20180 RLJ 35737 b

Public Act 096-1156

may adopt, either by ordinance or by resolution, not more than

one year after at least 180 days prior to the first municipal

election following the municipality's receipt of the new

federal decennial census results, the following number of

aldermen: in cities exceeding 15,000 but not exceeding 20,000,




aldermen; and exceeding 90,000 but not exceeding 500,000, 18

aldermen.

(c) Instead of the number of aldermen set forth in



one year after at least 180 days prior to the first municipal

election following the municipality's receipt of the new

federal decennial census results, the following number of

aldermen: in cities exceeding 40,000 but not exceeding 50,000,

16 aldermen.

(Source: P.A. 92-651, eff. 7-11-02; 92-727, eff. 7-25-02.)

Section 99. Effective date. This Act takes effect upon

becoming law.

HB5970 Enrolled LRB096 20180 RLJ 35737 b

Public Act 096-1156

AN ACT concerning local government.

Be it enacted by the People of the State of Illinois,

represented in the General Assembly:

Section 5. The Illinois Municipal Code is amended by

changing Section 3.1-20-10 as follows:

(65 ILCS 5/3.1-20-10) (from Ch. 24, par. 3.1-20-10)

Sec. 3.1-20-10. Aldermen; number.

(a) Except as otherwise provided in subsections (b) and (c)

of this Section, Section 3.1-20-20, or as otherwise provided in

the case of aldermen-at-large, the number of aldermen, when not

elected by the minority representation plan, shall be

determined using the most recent federal decennial census

results as follows: in cities not exceeding 3,000 inhabitants,






aldermen; and from 90,000 to 500,000, 20 aldermen. No

redistricting shall be required in order to reduce the number

of aldermen in order to comply with this Section.

(b) Instead of the number of aldermen set forth in


HB2069 Enrolled LRB097 07182 KMW 47286 b

Public Act 097-0301


one year after the municipality's receipt of the new federal

decennial census results, the following number of aldermen: in

cities exceeding 15,000 but not exceeding 20,000, 8 aldermen;

exceeding 20,000 but not exceeding 50,000, 10 aldermen;

exceeding 50,000 but not exceeding 70,000, 14 aldermen;

exceeding 70,000 but not exceeding 90,000, 16 aldermen; and

exceeding 90,000 but not exceeding 500,000, 18 aldermen.

(c) Instead of the number of aldermen set forth in



one year after the municipality's receipt of the new federal

decennial census results, the following number of aldermen: in

cities exceeding 40,000 but not exceeding 50,000, 16 aldermen.

(d) If, according to the most recent federal decennial

census results, the population of a municipality increases

under this Section, then the municipality may adopt an

ordinance or resolution to retain the number of aldermen that

existed before the most recent federal decennial census

results. The ordinance or resolution may not be adopted more

than one year after the municipality's receipt of the most

recent federal decennial census results.

(Source: P.A. 96-1156, eff. 7-21-10.)

Section 99. Effective date. This Act takes effect upon

becoming law.

HB2069 Enrolled LRB097 07182 KMW 47286 b

Public Act 097-0301


Agenda Item: Second Quarter Fiscal Year 2011-12 Goals Status Report




Estimated Cost: N/A Budgeted? YES X NO

If NO, please explain how the item will be funded: N/A Executive Summary: Attached is the second quarter report regarding the status of prioritized Fiscal Year 2011-12 Goals and Objectives as determined by the City Council and derived from the Strategic Plan for 2017. Attachments: (please list) • Status reports of goals and objectives from the City Administrator’s Office,

Administrative Services Department, Community Development Department, Economic Development Department, Fire Department, Police Department and Public Works Department.

Recommendation / Suggested Action: (briefly explain) Recommend acceptance of the Second Quarter Fiscal Year 2011-12 Goals Status Report as presented.

City Administrator’s Office

FY 2011-12 Goals 2nd Quarter Status Report

MISSION S TATEMENT: The City Administrator’s Office shall oversee the management and provision of high level quality services in a cost-effective and efficient manner for internal and external customers through all City Departments. Internal customers include the City Council, City employees, and appointed Boards, Committees and Commissions. External customers include residents, businesses, vendors, developers and other government agencies.

FY 2011-2012 GOALS

Goal # 1 Work with Metra, City staff and others to coordinate and administer the construction of the third level of parking at the City’s Third Street parking deck.

Funding: Operations: Staff Time; Capital: $3,500,000 Completion Date: 4/30/12 Strategic Plan: Vision 2, Goal 6: Where necessary, increase parking opportunities and ensure that the use of existing downtown parking assets is maximized. Vision 7, Goal 2: Plan and implement transportation improvements. STATUS: The CA is working with the Director of Public Works, Metra, and Union Pacific Officials regarding the funding, construction process, alternate parking for commuters, and other related issues to the construction of the third level of the parking deck. Staff is currently waiting for the approved agreement from Metra who has indicated that the Regional Transportation Authority (RTA) will now be included in the review and approval process. The City cannot bid the project until it receives approval from the funding entities. Staff continues to seek feedback from Metra and the RTA on a regular basis to obtain a status reports. No new information has been provided regarding the grant or the project. Goal # 2 Assist the Mayor and City Council with the public policy decision regarding the statutory question of aldermanic representation subsequent to enactment of Public Act 096-1156, allowing the City to maintain the current number of aldermen by resolution or ordinance.

Funding: Operations; Staff Time Completion Date: 4/30/12 Strategic Plan: N/A STATUS: This policy item was discussed at the September 26, 2011 Special Committee of the Whole meeting. The consensus of the Committee was to bring the issue forward to consider adopting a resolution or ordinance to maintain the current number (10) of

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aldermen. The CA expects to bring this item back to a Committee of the Whole meeting within the next month.

Goal # 3 Work with City and Library Officials to research and report to the City Council, long-range plans and options regarding the Library’s strategy to relocate library services as well as the adaptive re-use of the current Library facility and any impact it may have relative to facility planning for City Hall.

Funding: Operations; Staff Time Completion Date: On-going Strategic Plan: Vision 5, Goal 1: Partner with other jurisdictions to investigate and plan for anticipated public facility needs. Goal 2: Engage community stakeholders to ensure the City’s financial ad functional viability with revenues and expenditures in a healthy balance. Goal 3: Maintain and enhance high-quality city services. Vision 2, Goal 1: Maintain and enhance the Downtown’s people-friendly environment; Objective 1: Retain existing public services (City Hall, Geneva Library, Kane County Courts and Administration, US Post Office) within the downtown business district. STATUS: This goal is complete for this fiscal year, with the adoption of Resolution 2011-54 by the City Council on June 20, 2011 and adoption of an equivalent resolution by the Library Board on June 16, 2011. Goal # 4 Coordinate team-building professional development for management staff, with an invitation for Council members to participate, in order to enhance the levels of communication, develop a better understanding of expectations, and implement improved feedback mechanisms in an effort to provide better public service to Geneva residents, businesses, and visitors.

Funding: Operations; $2,000 Completion Date: 12/30/11 Strategic Plan: Vision 5, Goal 3: Maintain and enhance high-quality city services. STATUS: This goal is complete with the professional development session having occurred on July 22 and July 23, 2011. Goal # 5 Assist the Community Development Director and the Geneva Affordable Housing Task Force in achieving their goals.

Funding: Staff Time Completion Date: 4/30/12 Strategic P lan: Vision 4, Goal 1: Establish housing commission, define/evaluate affordable/attainable housing issues and needs, consider State Affordable Housing Planning and Appeal Act, and formulate a plan. STATUS: The CA and Community Development Director continue to hold meetings with the Geneva Affordable Housing Task Force and providing legal, City strategic policy, demographic and other information related to housing in the community. Staff has communicated with the Illinois Department of Housing, provided a presentation by Kane County Office of Reinvestment regarding their “Affordable Housing Initiatives” and answered the groups’ questions relative to the City’s adopted goals for affordable

housing. The City was recently notified that it will not receive grant funding from Kane County which had been applied for to assist with funding for an affordable housing study by an outside consultant. Goal # 6 Review and recommend amendments to the City’s Liquor Code in an effort to clarify, eliminate conflicts, and update the regulations.

Funding: Operations: Staff Time Completion Date: 8/31/11 Strategic Plan: N/A STATUS: This goal is complete with the adoption of the amended Liquor Code by the City Council on September 6, 2011. In addition, a letter of invitation to an informational meeting scheduled for October 20, 2011 has been sent to all liquor license holders along with a copy of the amended liquor code. The CA and staff will highlight the changes to the code, answer questions and distribute a guidebook explaining the liquor code changes to participants.

Goal # 7 Assist with the review and any necessary revisions to the TriCity Ambulance Intergovernmental Agreement.

Funding: Operations; Staff Time & Legal Fees Completion Date: 4/30/12 Strategic Plan: Vision 3, Goal 3: Strengthen partnerships between the City and other local government agencies. STATUS: The CA is working with staff from the cities of Batavia and St. Charles relative to suggested changes, as a result of the departure of the St. Charles Fire Protection District from the Intergovernmental Agreement. The CA expects to bring the amended agreement forward within the next two (2) months.

Administrative Services Department FY 2011-12 Goals

2nd Quarter Status Report MISSION STATEMENT: The Administrative Services Department shall provide quality services and programs to internal and external customers in the most effective and efficient manner possible. Specific operations include four divisions: Administration, Information Technology, Human Resources, and Finance.

FY 2011-2012 GOALS Administration Division

Goal # 1 Research and develop in conjunction with the Finance Division, tracking methods and reporting for cash handling at City Hall (i.e. waste sticker/garbage bag sales; City Stuff Store sales). Funding: Staff Time Completion Date: 4/30/12 Strategic Plan: Vision 5, Goal 2: Maintain cost effective and efficient delivery of city services. Vision 5, Goal 3: Maintain and enhance high-quality city services. STATUS: This goal has been completed. In addition to developing procedures for tracking and reporting cash handling a credit card machine has been installed at the front reception area so that customers can now pay for their purchases with a credit card. It is anticipated that during the next quarter staff will be trained on the cash register module so that sales can be recorded directly into the system at time of purchase rather than forwarding to the finance division for inputting. Goal # 2 Develop policy to track City vehicle purchase/sales/decommissioning to facilitate licensing and insurance reporting. Funding: Staff Time Completion Date: 4/30/12 Strategic Plan: Vision 5, Goal 2: Maintain cost effective and efficient delivery of city services. STATUS: Staff from Administrative Services has been working with the fleet maintenance division to develop a method/plan for best handing this process. Discussions are on-going. Goal # 3 Develop a citywide records management policy/program to provide consistent policies, procedures, and standards for the effective management of City records. A comprehensive program for the management and disposal of all City records, including

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electronic records, is necessary to ensure compliance with state and federal laws. Comprehensive records management includes all stages in the “life” of a record: creation, maintenance, use, storage, and disposition by destruction. Funding: Staff Time Completion Date: 04/30/12 (Carry over from FY 2011) Strategic Plan: N/A STATUS: No update to report. It is anticipated that this goal will be completed during the fourth quarter.

FY 2011-2012 GOALS

Information Technology Division

Goal # 1 Assume role of remote support for Police and Fire mobile units for Geneva. Funding: Staff Time Completion Date: On-Going Strategic Plan: Vision 5, Goal 4: Commit to leading edge technology. STATUS: As this now has become a function of the I.T. division, staff continues regular updates to software/hardware and tech support for Public Safety needs, both in the office and in the mobile units. Goal # 2 Assist with the selection and implementation of a new integrated municipal financial software system. Funding: Staff Time Completion Date: 4/30/12 Strategic Plan: Vision 5, Goal 2, Objective 2: Maintain cost effective and efficient delivery of city services. Vision 5, Goal 4: Commit to leading edge technology. STATUS: I.T. Staff have been present for ERP demos and have provided suggestions as to strengths and weaknesses of each offering. As final selections and more detailed presentations bring Geneva closer to its final selection, I.T. Staff have secured a redundant storage / backup solution in an offsite location to help ensure the necessary infrastructure is in place for the rollout of the selected municipal software system. Goal # 3 Research and recommend options regarding the possible implementation of Microsoft SharePoint across City Departments to link growing quantity of Geneva’s electronic data to specific City projects. Funding: Staff Time Completion Date: 04/30/12 Strategic Plan: Vision 5, Goal 4: Commit to leading edge technology.

STATUS: No update. Ongoing. Goal # 4 Work to implement various suggestions from the City IT survey conducted in early 2011, such as striving to provide more resources for Microsoft Office training and increasing the number of employee options for solving their own technical issues via FAQs on the City Intranet site. Funding: Staff Time Completion Date: 04/30/12 Strategic Plan: Vision 5, Goal 4: Commit to leading edge technology. STATUS: I.T. Staff continues to review city staff observations and apply or modify, where feasible, the suggested approaches to existing or new services. I.T. Staff will create another survey for follow up and expect to do so on a yearly basis each January.

FY 2011-2012 GOALS Human Resources Division

Goal # 1 Investigate workers’ compensation third-party administrators to determine the most cost effective way to handle claims administration and case management. Update the workers’ compensation guide for use by managers and supervisors to include process from initial accident/incident. Funding: Staff Time Completion Date: 04/30/12 Strategic Plan: Vision 5, Goal 3: Maintain and enhance high-quality city services. STATUS: Staff is in the process of investigating third-party administrators. The Illinois Department of Insurance was contacted to determine if they have a listing of licensed TPAs. The list was not published, but available upon request. The list will be reviewed and agencies contacted to determine if they can provide cost effective claims processing and case management. Three forms have been converted to Adobe Acrobat X Pro to in an effort to expedite claims processing. The three forms are: the Employee Accident/Incident Report, Illinois Form 45, Employer’s First Report of Injury and a Wage Statement. Goal # 2 Review and convert all applicable forms on the Human Resources Intranet page to Adobe Acrobat X Pro. Users will be able to fill out forms online and email to the appropriate department or person. Funding: Staff Time Completion Date: 04/30/12 Strategic Plan: Vision 5, Goal 2, Objective 2: Maintain cost effective and efficient delivery of city services. Vision 5, Goal 4: Commit to leading edge technology.

STATUS: Thirty (30) forms have been reviewed and converted to Adobe Acrobat X Pro. Ten of the converted forms have been added to the Human Resource Intranet page for use by employees.

FY 2011-2012 GOALS Finance Division

Goal # 1 Complete a request for proposal (RFP) for banking services. Funding: Staff Time Completion Date: 07/31/2012 Strategic Plan: Vision 5, Goal 2, Objective 2: Maintain cost effective and efficient delivery of city services. STATUS: Charter One was selected as the new banking services provider. On October 3rd, the first deposits were made. Staff is in the process of testing the bank checks and positive pay files at this time. Training is planned for the system administrator duties and ACH, Wire transfers and other web related services. Goal # 2 Research various on-line billing solutions. Funding: Staff Time Completion Date: 4/30/12 Strategic Plan: Vision 5, Goal 2, Objective 2: Maintain cost effective and efficient delivery of city services. Vision 5, Goal 4: Commit to leading edge technology. STATUS: Staff is awaiting the results of the ERP software process to determine the next course of action. An RFP for bill printing will be issued that could include an on-line solution for residents to view their bills through our website if the ERP software does not have this option. Goal # 3 Update and convert forms used in the normal course of business (i.e. check request, revenue deposit, etc.) to forms that can be filled in and submitted electronically. Funding: Staff Time Completion Date: 04/30/12 Strategic Plan: Vision 5, Goal 4: Commit to leading edge technology. STATUS: The HR intern has completed some of this goal by completing the check request and revenue receipt forms. Staff will continue looking at all documents used in Finance for future conversion. Goal # 4 Research and prepare policy on internal controls for cash-handling and other financial procedures to be implemented city wide. Funding: Staff Time

Completion Date: 04/30/12 and on-going Strategic Plan: Vision 5, Goal 2, Objective 2: Maintain cost effective and efficient delivery of city services. STATUS: With the hiring of the Accounting Supervisor, staff has begun some basic financial procedure manuals, and will gradually start rolling out procedures to be used by other departments. The cash balancing manual is complete. A draft petty cash procedure manual is complete and under review.

Community Development Department – Building Division FY 2011-12 Goals

2nd

Quarter Status Report

MISSION STATEMENT: The Building Division of the Community Development Department develops, maintains, and enforces such plans, policies, codes, and ordinances that promote and ensure the public health, safety, and general welfare of the citizens of the City of Geneva while at the same time preserving property values. The Building Division strives to provide the City Council with professional building and zoning plan reviews, building and zoning code interpretations, inspections, and code enforcement services all designed to maintain the City of Geneva as one of the most desirable communities in which to live, work, recreate, shop, and raise a family.

Goal # 1: Refine the division’s code enforcement program with organizational and system changes that improve internal tracking of enforcement actions, and ensure inspection/survey coverage of all properties in the city. Funding: Operations Staff time Completion date: 4/30/12 Strategic Plan: Vision 1 Goal 2 Objective 6: Implement a detailed and systematic property maintenance code enforcement program. STATUS: The Division staff is evaluating a couple of alternative approaches to improve inspection procedures and code violation tracking. Additionally, a decision on new Finance Division software may offer an opportunity to acquire a software module to assist with improvements. No decision has been made at this time.

Goal # 2: Improve customer service by providing the public with the ability to secure routine permits (from application to issuance) on line. Funding: Operations Staff time Completion date: 12/31/11 Strategic Plan: Vision 5 Goal 3 Objective: Maintain high-quality public services that serve our residents and business. STATUS: The Division is evaluating how other municipalities provide this service. Additionally, a decision on new Finance Division software may offer an opportunity to acquire a software module that would facilitate online permit issuance.

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Goal # 3: Complete the electronic scanning of all historic Building Division files Funding: Operations Staff time Completion date: 4/30/11 Strategic Plan: Vision 5 Goal 2 Objective: Plan for adequate physical space for conduct of city governance and function.

STATUS: Ongoing.

Goal # 4: Improve the inspection and code enforcement process by having inspection and code enforcement staff complete 2 additional classes towards the national certification program in their respective areas of expertise. Funding: Operations $1500.00 Completion date: 4/30/12 Strategic Plan: Vision 1 Goal 2 Objective: Implement a detailed and systematic property maintenance code enforcement program. STATUS: Ongoing. The Building Commissioner achieved through testing the certification of IBC Commercial Building Inspector, and the Building Inspector achieved through testing the certification of IRC Residential Electrical Inspector.

Community Development Department - Planning Division

FY 2011-12 Goals 2nd

Quarter Status Report

MISSION STATEMENT: To formulate, maintain and implement City plans, policies, codes and ordinances that provide for orderly development; promote the public health, safety, morals and general welfare of citizens; protect property values and preserve the City’s unique historic character.

FY 2011-12 GOALS

Goal # 1: Complete the Geneva Downtown/Station Area Master Plan. Funding: Capital funding - $25,000, plus $125,000 RTA grant Completion date: 8/31/11 Strategic P lan: Vision 1, Goal 2, Obj. 1 - Initiate long range planning efforts with other government agencies for downtown buildings; Vision 2, Goal 1, Obj. 1 - retain public services downtown; Vision 2, Goal 1, Obj. 3 - enhance the pedestrian-friendly physical environment downtown through increased street and property lighting, improved way-finding signage and calming traffic at street crossings; Vision 2, Goal 1, Obj. 6 - provide additional housing opportunities downtown; Vision 2, Goal 2, Obj. 3 - select and target appropriate national, regional and locally-based businesses; Vision 2, Goal 4, Obj. 1 - consider appropriate growth areas within and beyond the traditional CBD with particular attention to expanding the district west to Anderson Boulevard and east to Eastside Drive; Vision 2, Goal 6, Obj. 1 - determine present and future parking demand, and calculate actual occupancy rates of existing parking assets; Vision 2, Goal 6, Obj. 2 - based on calculated need and on an area-specific basis, increase the number of parking spaces downtown; and Vision 5, Goal 1, Obj. 1 - determine opportunities for collaboration and coordination with respect to new and renewed public facility space options. STATUS: During the quarter a Development Site Concept Workbook was prepared by the consultant team, and reviewed by the City’s development staff and the Downtown Master Plan Committee. Additionally, the Draft Downtown Master Plan document was completed. The draft plan is currently under staff review.

Goal # 2: Complete community meetings with property owners, detailed property surveys, and any formal review process undertaken to establish a South Geneva Historic District, Conservation District, or individual property landmark designations. Funding: Operations – staff time

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Completion date: 4/30/12 Strategic Plan: Vision 1, Goal 2, Obj. 3 – Consider nomination of the South Geneva Historic Area (immediately south of the Geneva downtown) as a historic district, conservation district or area for individual local historic landmarks STATUS: Work on this project is concluded. The Committee-of-the-Whole has decided to stop working on a potential historic district nomination, and has deleted the objective regarding the nomination from the City of Geneva Strategic Plan. Goal # 3: Conduct research and prepare formal nomination documents for four properties having individual landmark potential. Funding: Operations – staff time Completion date: 4/30/12 Strategic Plan: Vision 1, Goal 2, Obj. 3 – Consider nomination of the South Geneva Historic Area (immediately south of the Geneva downtown) as a historic district, conservation district or area for individual local historic landmarks STATUS: This project will be initiated during the 2nd

quarter of FY 2011-12.

Goal # 4: Working with Mayor Burns and the City Administrator, create a Geneva Housing Commission and facilitate the work of the commission

a) Assist the commission in preparing a mission statement, by-laws, and work program

b) Identify affordable/attainable housing issues and needs for seniors, families and single persons

c) Assist the commission is its review the State Affordable Housing Planning and Appeal Act and formulate a strategy for addressing the act’s requirements

d) Gather information on resources to support affordable/attainable housing e) Develop an affordable/attainable housing plan

Funding: Capital funding - $5,450, plus $5,450 Kane County Community Development Fund Grant Completion date: 4/30/12 Strategic P lan: Vision 4, Goal 1, Obj. 1 - Establish housing commission, define/evaluate affordable/attainable housing issues and needs, consider State Affordable Housing Planning and Appeal Act, and formulate a plan; Vision 4, Goal 1, Obj. 2 – Evaluate the feasibility of economic and non-economic developer incentives for mixed income housing development and redevelopment. STATUS: During the quarter city staff conducted research on alternative approaches to preparing an affordable housing strategy for the city; including the use of resources that may be available through the Metropolitan Planning Council and the Chicago Metropolitan Agency for Planning. Staff has made refinements to the proposed scope of work for the preparation of the strategy.

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Goal # 5: Execute an intergovernmental agreement with the Kane County Forest Preserve for the long-term ownership and management of Prairie Green Preserve in accordance with USACE requirements Funding: Operations - legal and staff time Completion date: 8/31/11 Strategic Plan: Vision 6, Goal 1, Obj. 1 - Establish a Prairie Green Preserve Committee and initiate prairie farming; Vision 6, Goal 1, Obj. 2 – Prepare a prairie management plan. STATUS: The staffs of the Forest Preserve District of Kane County (FPDKC) and the city have formulated a draft Intergovernmental Agreement pertaining to the ultimate ownership turnover of Prairie Green Preserve to the district. The staffs continue to work on detailed aspects of the agreement.

On related matters, an annexation agreement between the FPDKC and the city has been executed covering the 40 acre portion of Prairie Green Preserve the FPDKC owns. The 40 acres has been annexed to the city. The annexation was necessary so that the city can extend water service to the proposed Community Gardens on the eastern portion of the 40 acre site. A Use Permit and License Agreement between the city, Geneva Park District (GPD) and FPDKC has also been approved. Site improvements are underway. The garden plots are planned to be available to the public for rent next spring. Goal # 6: Upon execution of an intergovernmental agreement with the FPDKC create a Prairie Green Preserve Citizens Committee, and assist the committee in preparing a mission statement, by-laws and work program (determine site improvement priorities and prairie stewardship activities, solicit volunteers for seed collection and other site work, etc.) Funding: Operations - staff time Completion date: 4/30/12 Strategic Plan: Vision 6, Goal 1, Obj. 1 - Establish a Prairie Green Preserve Committee and initiate prairie farming; Vision 6, Goal 1, Obj. 2 – Prepare a prairie management plan. STATUS: This project will be initiated once the Intergovernmental Agreement is executed by the FPDKC and city.

Goal # 7: Prairie Green Preserve Wetland Bank - Perform scheduled monitoring of groundwater wells to confirm wetland hydrology, and wetland monitoring to confirm growth of wetland plants in accordance with USACOE requirements. Conduct supplemental wetland seeding based upon monitoring report recommendations Funding: Capital funding- $15,000 professional services contract for monitoring, $20,000 contract for supplemental wetland seeding Completion date: 10/31/11

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STATUS: The U.S. Army Corps of Engineers required groundwater and vegetation monitoring is proceeding on schedule at the site. The city’s consultant has completed the required monitoring report and submitted it to the USACE.

Goal # 8: Prairie Green Preserve Wetland Bank - Establish administrative procedures, a wetland bank marketing plan, a model wetland credit sales agreement, and sell 1 acre of wetland credits Funding: Operations - staff time Completion date: 8/31/11 STATUS: Staff has performed initial research on this project. The administrative procedures, a marketing plan, and model credit sales agreement will be prepared later in the fiscal year. Goal # 9: Conduct annual prairie stewardship / maintenance for 100 acres of planted prairie, and 35 acres of planted wetland at Prairie Green Preserve (herbiciding and mowing of invasive plants, and/or controlled burn) Funding: Capital funding- $10,000 Completion date: 10/31/11 Strategic P lan: Vision 6, Goal 1, Obj. 2 - Prepare a prairie management plan, and conduct annual prairie stewardship (maintenance and care) activities and prairie seeding using prairie farming principles STATUS: Prairie stewardship/maintenance activities have been completed in accordance with the contract entered into between the city and Applied Ecological Services, Inc. Goal # 10: Adopt amendments to the City’s comprehensive plan, and zoning Ordinance map and text to accommodate redevelopment of the former Kane County Jail site as a mixed-use development including, but not limited to, condominium housing, retail shopping, hotel and conference center uses. Funding: Operations - staff time Completion date: 4/30/12 STATUS: During the quarter Mike Donahue, Kane County Board Supervisor, reactivated a committee comprised of representatives from the county staff, county board, Geneva and Batavia to develop a recommended vision and plan for development of the Settler’s Hill Landfill site and the former Kane County Jail site. Committee work is being assisted by Lannert & Associates, planning consultants. The committee has met twice. The committee has reviewed existing site conditions and discussed various potential land uses for the properties. Goal # 11: With assistance from the Public Works Department staff and the Bicycle-Pedestrian Committee, finalize a bicycle rack plan for Downtown Geneva (including rack locations, type of

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racks to be installed), and consider implementation (with assistance from the Cultural Arts Commission) of a “Bike + Rack = Sculpture” program Funding: Operations - staff time Completion date: 4/30/12 Strategic P lan: Vision 6, goal 3, Obj. 1 - Utilize the Bicycle-Pedestrian Committee to guide bike route planning, grantsmanship and project implementation STATUS: Ongoing Goal # 12: Based on the results of the Geneva Downtown/Station Area Master Plan process, formulate a detailed wayfinding sign plan and sign design for the downtown. Funding: Operations - staff time Completion date: 4/30/12 Strategic P lan: Vision 6, goal 3, Obj. 1 - Utilize the Bicycle-Pedestrian Committee to guide bike route planning, grantsmanship and project implementation

STATUS: This project will be initiated once the downtown master plan is complete. Goal # 13: Construct Phase 1 of the Geneva North Central Bike Path (former C&NW railroad right-of-way) from Union Street to Stevens Street (in cooperation with the Geneva Public Works Department) Funding: Capital funding - $50,000, and Operations – staff time Completion date: 4/30/12 Strategic Plan: Vision 6, Goal 3, Obj. 2 - Complete engineering, design and construction of the Geneva North Central Trail (from the intersection of Illinois Route 38 and 7th Street to Wheeler Park) STATUS: A portion of the Geneva North Central Bike Path is scheduled for construction by the Public Works Department Staff during FY 2011-12.

Economic Development Department


MISSION STATEMENT: The City of Geneva’s Economic Development Department shall serve the community by attracting appropriate commercial, office/research and light industrial developments to the City. Further, the Department shall serve the community by creating and fostering successful programs to retain and bolster existing business and promote Geneva as a destination.

FY 2001-2012 GOALS Goal # 1 Execute these activities of the City’s formal Business Retention Program:

Structure a new business retention visitation program. Participants could potentially include key City representatives, members of the Geneva Economic Development Commission, the Chamber Business Issues Committee, and/or Geneva businesses throughout the City.

Funding: Staff time, operating budget ($250) Completion Date: April 2012 Strategic Plan: Vision 2, Goal 2, Objective 4 – Memorialize in writing, a Downtown Business Retention Program; Vision 3, Goal 5 – Foster stakeholder engagement in the community to increase understanding and heighten the quality of participation. STATUS: Along with Public Works (Engineering and Electric/Sewer/Water Utility) and the City Administrator, the Department is participating in scheduled on-site visits to Geneva Industrial businesses. Discussion includes: the history of the business, current economic trends, future needs, City programming and participation in the City’s industrial pre-treatment program. Goal # 2 Increase functionality of the EDD Available Sites Database, greater utilizing GIS software capabilities:

Obtain data from the Geneva Township office and further populate the database fields including property ownership and building/suite square footage so that vacancy rates can be determined.

Integrate City website Available Site listings with the State of Illinois Location One Information System (LOIS) database.

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Seek “certified site” status for Geneva industrial listings on the State of Illinois Location One Information System (LOIS) database.

Increase the on-line search capabilities of the Geneva Available Sites database. Funding: Staff time, operating budget ($1000) Completion Date: April 2012 Strategic Plan: Vision 2, Goal 2, Objective 1 – Foster diversity of goods and services among the independent business community; Vision 2, Goal 2, Objective 3 – Select and target appropriate national, regional, and locally-based businesses. STATUS: We were unable to obtain a data file from the Geneva Township office and researched ownership information on our own, populating the ownership field in the employer database. Additional database work remains including complete building/suite square footage so that vacancy rates can be determined within the system. The City Community Profile has been updated and that information is now being loaded onto the State of Illinois Location One Information System (LOIS) database; we’ve automated the updating of available sites listings through integration with our Employer’s Database. Goal # 3: Update and revise Geneva marketing materials:

Obtain new census data and update the Community Profile and demographics sheets. Create new marketing materials to illustrate development opportunities throughout the

City. Create a marketing package specific to the east side TIF district. Create a series of “brochure rack cards” highlighting downtown business concentrations

– restaurants, fashion, home décor Update the Geneva Meeting Venues Brochure Expand Geneva itineraries and listings of businesses catering to group tour markets

Funding: Staff time, operating budget ($7000) Completion: April 2012 Strategic Plan: Vision 2 /Goal 2, Obj 1 – Foster diversity of goods and services among the independent business community. Vision 2, Goal 2, Obj 3 - Select and target appropriate national, regional, and locally-based businesses. STATUS: Full census data is not yet available to update all materials. A thorough update of the Community Profile has been completed. A new Geneva marketing piece has been completed for the tour bus industry and a mailing was executed to just over 500 tour companies in the Midwest, a second mailing will go out to a different list in the 3rd quarter. The Department is preparing for the Third annual “October Business Ledger Hospitality Expo” at NIU in Naperville. The Department participated in the International Council of Shopping Center’s Retailers “Summer Roundtable luncheon” and the “Chicago Deal Making Session” in Chicago.

The EDD database of Geneva businesses is now live on the website, allowing a search for all businesses within the City. Search occurs by business name, business district, business type, or keywords. At the suggestion of the downtown Business Improvement and Retention (BIR) committee, the Department conceived and executed the “Sundays are Special” in Geneva campaign. The logo was designed in-house, business sign-ups obtained from 35 businesses, publicity executed, and advertising designed and placed. Participating businesses have to commit to at least one special event per quarter. The main goal of the program is to publicize that over 100 downtown businesses are open every Sunday. Goal # 4 Facilitate the development of a South East Geneva Master Plan. Work activities will include:

Project oversight and grant management Creation of marketing materials

Funding: $40,000 Completion Date: April 2012 Strategic Plan: Vision 7, Goal 2 – Plan and implement transportation improvements; Vision 7, Goal 5 – Maintain and enhance transportation planning efforts. STATUS: Project status remains current on the city webpage. The consultant has mapped situational conditions and is formulating a long range development plan for the area (potential road connections, utility extensions, and understanding of natural areas requiring sensitive treatment). Staff continues discussion with West Chicago and Batavia regarding boundary agreements. The Consultant will produce three alternative cost estimates, based on development patterns (development starting from the north, west, or south). These plans will be brought to a Public Meeting, then to the Plan Commission for consideration as an amendment to the City Comprehensive Plan, and then to Council for consideration. Goal # 5 Facilitate creation of a new City Economic Development Commission. Tasks may include:

Establish roles Create Rules and Procedures and By-laws Present Situational Analysis for Commission Review Establish subcommittees as needed

Funding: Staff time, operating budget ($500) Completion Date: April 2012 Strategic Plan: Vision 3, Goal 5 – Foster stakeholder engagement in the community to increase understanding and heighten the quality of participation.

STATUS: The new Economic Development Commission was appointed on October 3, 2011 and will hold their first meeting November 10, 2011. Goal # 6 Facilitate the work of the Cultural Arts Commission as they determine the feasibility of a Geneva Cultural Arts Facility. Funding: Operations Completion Date: April 2012 Strategic Plan: Vision 1, Goal 2, Objective 1 – Initiate a long-range, collaborative, facilities planning effort with the units of government owning buildings and sites in the downtown and nearby neighborhoods. City Council requests that the CAC prepare, or have prepared, a feasibility study of a Geneva Cultural Arts Center. STATUS: The Commission presented the findings of the Feasibility Study to the Committee of the Whole on July 25, 2011. The Commission followed up the Feasibility Study with a Commission “strategic planning retreat” on August 27, 2011 to address many of the issues identified in the Feasibility study. Commissioners are working on a Strategic Plan that will contain both short term and long range goals. Goal # 7 Facilitate creation of a “music downtown” grant program funded by tourism revenues. The matching grant program will help underwrite the cost to bring music to downtown as small promotional events hosted by downtown businesses. Funding: Tourism Fund ($5000) Completion Date: April 2012 Strategic Plan: Vision 2, Goal 4, Objective 3 – Evaluate existing and explore potential means for creating new funding measures as incentives to economic development in the City’s downtown business district. STATUS: The City Council provided authority to the City Administrator to approve these applications administratively. Seventeen grants have been approved. An A-Frame sign was created to post at events so that attendees know that tourism funds have helped underwrite the entertainment. Marketing of the program continues. Goal # 8 Facilitate creation of an information seminar for commercial property owners which will educate property owners on the City codes related to opening a business within the City limit. Tasks may include:

Establish an intra-departmental work team. Review and update the EDD Business Resource Guide and create any additional

handouts needed. Review the city website to identify any needed pages.

Educate front line employees, commercial realtors, bankers, and other City partners who may have the opportunity to interact with potential businesses so that they understand the full process.

Funding: Staff time, operating budget ($500) Completion Date: April 2012 Strategic Plan: Vision 3, Goal 5 – Foster stakeholder engagement in the community to increase understanding and heighten the quality of participation. STATUS: The Department has participated in additional intra-departmental meetings held to discuss the current building permit and change of tenancy permit process. The Community Development Department has written revised documents outlining the City’s requirements for a business Certificate of Occupancy in situations where a full building permit is not needed (work to the space is generally cosmetic without changes to the electric, structural, water, or other systems of the building). Pending adoption of new processes this meeting will be set. The Economic Development Department will coordinate the agenda and send the invitations. The purpose of the Certificate of Occupancy and Change of Tenant Permit is to review that zoning is appropriate, and to inspect the building for life safety conditions.

Geneva Fire Department FY 2011-12 Goals

2nd Quarter Status Report

MISSION STATEMENT

To prevent fires through fire and emergency medical safety education, plan review, code enforcement, pre-planning, and fire investigation. To provide advanced life support-based emergency medical service; fire suppression; hazardous materials spill mitigation; and water, trench, confined space and entrapment rescue to the residents of this community and its visitors in the safest manner possible. To provide the highest service feasible for the level of resources allocated to the organization.

GOALS

Goal # 1 Staff will coordinate and host the site visit of the Peer Assessor Team for the evaluation of the department as a critical part of the organization accreditation efforts.

Funding: Staff Time Completion Date: 06/30/11 Strategic Plan: Vision 5, Goal 3, Objective 2b – Maintain/Initiate accreditation / benchmarking processes in all departments. Accreditation Objective: 3A.1

Status: Completed as scheduled

Goal # 2 Pursuant to the recommendations of the Peer Assessor Team department staff will meet with the Commission on Fire Accreditation International (CFAI) to respond to questioning as the final step of receiving the designation of as an accredited agency. Funding: Staff Time Completion Date: 9/30/11 Strategic Plan: Vision 5, Goal 3, Objective 2b – Maintain/Initiate accreditation / benchmarking processes in all departments. Accreditation Objective: 3A.1

Status: Completed as scheduled. The department has been re-accredited for another five-year term .

Goal # 3 Identify alternate training source for Paid On Call recruits.

Funding: Staff Time Completion Date: 12/31/2011 Strategic Plan: Vision 5, Goal 3, Objective 2b Maintain high-quality public services that serve and protect residents and businesses. Accreditation Objective: 8A.1

Status: Staff is currently evaluating the possibility of doing the training in-house as was done more than 15 years ago.

Goal # 4 Provide awareness to operations-level training for swift water rescue operations.

Funding: Staff Time, Est $1,000 Completion Date: 12/31/2011 Strategic Plan: Vision 5, Goal 3, Objective 2b “Maintain high-quality public services that serve and protect residents and businesses. Accreditation Objective: 5E.5

Status: This course is presently in development. Additionally, staff has filed a grant application to fund this objective in Fiscal 2012 – 13.

Goal # 5 Evaluate the upgrade Engine 205 from first responder to advanced life support status.

Funding: Staff Time, Cost TBD Completion Date: 04/30/2011 Strategic Plan: Vision 5, Goal 3, Objective 2 – Maintain high-quality public services that serve and protect residents and businesses. Accreditation Objective: 5G.1

Status: This project has been delayed due to other projects and the possibility that Tri City Ambulance will continue in its present form in the near future.

Goal # 6 Implement command officer incident command training certification.

Funding: Staff Time Completion Date: 04/30/2012 Strategic Plan: Vision 5, Goal 3, Objective 2 – Maintain high-quality public services that serve and protect residents and businesses.

Accreditation Objective: 8A.2

Status: This project is underway with the first 12 students currently in the class.

Goal # 7 Work with the City Administrator to establish an ordinance that authorizes the expenditure of city funds without Council approval during a community-wide declared disaster.

Funding: Staff Time Completion Date: 104/30/2012 Strategic Plan: Vision 5, Goal 3, Objective 2 – Maintain high-quality public services that serve and protect residents and businesses. Accreditation Objective: 5H.1

Status: This will likely be advanced after the first of the New Year.

Goal # 8 Complete the conversion to narrow-band radio frequencies in the department radios.

Funding: Staff Time Completion Date: 11/30/2011 Strategic Plan: Vision 5, Goal 3, Objective 2 – Maintain high-quality public services that serve and protect residents and businesses. Accreditation Objective: 9B.1

Status: Pending; No update at this time.

Goal # 9 Improve cellular telephone service in the city Emergency Operations Center by installing a “system extender” in the building.

Funding: Staff Time, $6,500 Completion Date: 04/30/2012 Strategic Plan: Vision 5, Goal 4, Objective 3 – Optimize technology’s effectiveness at delivering public services. Accreditation Objective: 5G.1

Status: Deferred due to budget constraints.

Goal # 10 Develop long-range plan for the transition from the certifications of Firefighter II and Firefighter III to Firefighter – Basic and Advanced Technical Firefighter respectively.

Funding: Staff Time Completion Date: 11/01/2011 Strategic Plan: Vision 5, Goal 3, Objective 2 – Maintain high-quality public services that serve and protect residents and businesses. Accreditation Objective: 8A.4

Status: Based on initial conversations with the State Fire Marshal’s Office it appears that existing Firefighter III staff will not be required to move to the Technician level. Staff will continue to research this issue.

Goal # 11 Evaluate the condition of the fire sprinkler system in Station 2 and develop cost estimates and specifications for repairs.

Funding: Staff Time Completion Date: 04/30/2012 Strategic Plan: Vision 5, Goal 3, Objective 2 – Maintain high-quality public services that serve and protect residents and businesses. Accreditation Objective: 6A.2

Status: Development of specifications for repairs to the system is underway.

Goal # 12 Replace Eng. 207

Funding: Capital Replacement Fund Completion Date: 04/30/2012 Strategic Plan: Vision 5, Goal 2, Objective 2 – Maintain cost effective and efficient delivery of services. Accreditation Objective: 6B.3

Status: The replacement of the vehicle was approved by the City Council. The drawings and details for its constructions have gone through two review sessions and are currently in the process of final design.

Goal # 13 Re-roof Station 2.

Funding: Capital Improvement Plan $35,000 (estimated) Completion Date: 04/30/2012 Strategic Plan: Vision 5, Goal 2, Objective 2 – Maintain cost effective and efficient delivery of services. Accreditation Objective: 6A.2

Status: Completed October 7, 2011.

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GENEVA POLICE DEPARTMENT FY2011-2012 Goals and Objectives

2nd Quarter Status Report

MISSION STATEMENT: PRIDE through quality service, protection and enforcement.

FY 2011-2012 GOALS PATROL DIVISION:

Goal # 1 Create a Domestic Violence Advocate position on the Police Department. Select at least one Geneva officer to fill this important role. Ensure the advocate officer receives the necessary training to fill this role adequately and effectively. Provide follow-up and advocacy services for victims of, or potential victims of, domestic violence situations. Funding: Staff time Completion Date: Ongoing Strategic Plan: Vision 5, Goal 3 – Maintain high-quality public services that serve and protect our citizens. Status: This goal is complete. A Patrol Officer was selected for this position and was informed of her new role. This officer has subsequently completed the following training classes to help prepare her for this responsibility: Domestic Violence Crisis Intervention, Child Abuse for Patrol Officers, Investigating and Prosecuting Protective Orders, and Legal Update on Domestic Violence and Sexual Assault and Stalking. Our advocate has also conferred with the Aurora Police Department’s Domestic Violence Reduction Unit to gather information that will aid in the development of this new position. We will be attempting to partner with Mutual Ground during the next quarter to facilitate some departmental training related to domestic violence related issues. To date, our Domestic Violence Advocate has received follow-up assignments involving domestic violence cases. More advocacy assignments will be assigned as opportunities are identified during the remainder of this fiscal year. Goal # 2 Initiate proactive investigations of computer-related crimes, with the emphasis on crimes that victimize children. Initiate proactive activities and conduct subsequent investigations into criminal, and/or potentially criminal behavior. Ensure investigations continue on a regular basis throughout the year. Monitor the program and evaluate its effectiveness on an ongoing basis. Funding: Staff time Completion Date: Ongoing

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Strategic Plan: Vision 5, Goal 4 – Optimize technology’s effectiveness at delivering public service; Vision 5, Goal 3 – Maintain high-quality public services that serve and protect our citizens. Status: Goal met; ongoing efforts in this area will continue. Since the beginning of this fiscal year, the Police Department has identified and documented 19 computer-related crimes involving the possession of child pornography. A total of 21 subpoenas were obtained and one of these cases was determined to be occurring in Geneva. This case resulted in the execution of a search warrant and an arrest of a Geneva resident for the possession of this illegal material. All other cases were referred to the jurisdictions in which these crimes occurred, at least two of which we know also resulted in the execution of a search warrant for the same type of offense. Goal # 3 Provide an increased police presence in the downtown business district on a regular basis. Increased foot patrol assignments. Increased bike patrol assignments. Safety awareness assignments. Other similar, specific assignments on a regular basis. Funding: Staff time Completion Date: Ongoing Strategic Plan: Vision 5, Goal 3 – Maintain high-quality public services that serve and protect our citizens. Status: Between May 1st and June 30th, the Police Department has engaged in the following directed patrol activities in the downtown business to provide that area of town with an increased police presence: 120.75 hours of foot patrol 144 hours of bike patrol 152 hours of directed traffic enforcement specific to this area The above reflects activities that were in addition to the regular patrol presence that was provided to the downtown business district. Goal # 4 Develop and maintain partnerships with outside agencies/organizations that will support and promote efficient and cost effective opportunities to better serve the community. Enhance and optimize training opportunities. Work with school district staff to promote school safety. Partner with other police agencies to increase training opportunities in a cost effective way. Funding: Staff time Completion Date: Ongoing Strategic Plan: Vision 5, Goal 3 – Maintain high-quality public services that serve and protect our citizens. Status: Since May 1st, Geneva PD has continued to take advantage of local training opportunities that have been offered at local departments/agencies. These opportunities included a Search and Seizure Seminar hosted by the States Attorney’s Office and a Sex Offender Registration Update hosted by Batavia PD. Police Department representatives have also participated in multiple meetings and training classes with school district

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personnel directly related to school safety topics. These included Emergency Management 101, TEEX Threat and Vulnerability Assessment, and Emergency Communications. We will continue to work closely with the school district on an ongoing basis throughout the year. We’ve also continued partnerships and participation in Kane the River Valley Consortium (a consortium of Kane County law enforcement agencies created to enhance training opportunities for all involved), County TRIAD, ILEAS, Kane County SWAT and ICAC (computer crimes branch of Attorney General’s Office). POLICE SERVICES DIVISION:

Goal # 1 Conduct a feasibility study relating to the acquisition and use of a Segway by the Police Department. Identify potential uses for a Segway in our daily operations. Research Segway options that would be suitable for our needs. Identify training needs associated with the safe operation of the unit. Identify the pros and cons of acquiring and using a Segway. Funding: 50% of the funds needed to purchase a Segway will come from the General Fund and the other 50% will come from SSA#1 funds. Total cost will be approximately $7,500.00 Completion Date: 4/30/2012 Strategic Plan: Vision 5, Goal 4 – Optimize technology’s effectiveness at delivering public service. Status: Survey results have been gathered from Illinois Police Departments that currently use Segways. Potential uses of a Segway in daily operations have been identified and the study continues to identify the pros and cons of acquiring this type of vehicle for Departmental use. Goal # 2 Conduct formal staffing study for the Police Department Identify current staffing levels, scheduling methodology and resource deployment. Determine if our current staffing levels, scheduling methodology and resource deployment strategies are adequate in relation to current and future demands. Provide overview assessment of our current climate and provide recommended actions to best meet current and future needs of the community. Funding: Staff time Completion Date: 2/28/2012 Strategic Plan: Vision 5, Goal 3 – Maintain high-quality public services that serve and protect our citizens. Status: The timetable for this goal has been modified and is now planned to begin in the third quarter of the fiscal year. Goal # 3 Develop and adopt new vision and mission statements for the Police Department. Select stakeholders to be part of the Vision/Mission Statement Committee. Convene regular meetings to develop both statements. Adopt meaningful vision and mission statements reflective of the Geneva Police Department. Funding: Staff time

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Completion Date: 2/28/2012 Strategic Plan: Vision 5, Goal 3 – Maintain and enhance high-quality City Services. Status: A departmental facilitator has been identified and informed of the role he will play during the 2nd and possibly 3rd quarters of this year related to this goal. During August a committee of stakeholders was formed and their first meeting was held. A second meeting was held in October. The project is moving forward and on track to meet the projected completion date. Goal # 4 Transition to the electronic storage of Police Department records: Inclusive of scanning and storing all old reports that are currently stored as hard copies and implementing this new practice for all new documents entered into the system. Assess our current situation, identifying potential problems, and identify possible solutions. Develop a feasible plan to address storage issues. Implement the plan. Funding: Staff time Completion Date: 4/30/2012 Strategic Plan: Vision 5, Goal 4 – Optimize technology’s effectiveness at delivering public service. Status: This goal is one that has been carried over from last fiscal year due to the enormity of this task and we are currently in the implementation phase of this transition. Since May 1st, 2011, ALL records generated since the Department began using the New World RMS have been scanned into our New World system and have now been saved as electronic files. Therefore, all records generated since October of 2007 are now electronically stored. Our Records Department has now begun scanning our oldest maintained records to eliminate the need to keep hard copies of these documents and they will eventually be maintained in electronic form only. These records go back as far as 1952. Although this is an arduous task, the Records Department is making great progress and doing a phenomenal job. The storages issues associated with the scanning of these documents have been assessed and the Police Department and our IT Department agree that adequate electronic storage space is available. Goal # 5 Complete the conversion to narrow-banding of departmental radios. Narrow banding of all Police Department radios is a federal mandate that must be completed by 2012. The Department has been transitioning for the past 18 months and we will complete our required transition during FY2011-2012. Funding: $4,750.00 Completion Date: 12/31/2011 Strategic Plan: Vision 5, Goal 3 – Maintain high-quality public services that serve and protect residents and businesses. Status: The PD has completed narrow banding of all PD radios.

Public Works Electric Division


MISSION STATEMENT: Serving the Community with Reliable Power at the Lowest Possible Rates

FY 2011-2012 GOALS

Goal # 1 Implement year seven of Underground Cable Replacement Program. Year seven will consist of several projects, first replacing electric distribution equipment in Allendale subdivision. Second, city crews will replace the second of two electric feeders through the River Lane vault system. Third, the relocation work required at Randall Road & Fabyan Parkway due to County planned road widening work and last, the installation of a 30” casing pipe at Rt. 38 and Kautz Road overpass project to accommodate a future electric and fiber optic crossing of Rt. 38. Last, this item will be used fund the relocation of electric and fiber optic on Fabyan Parkway from Rt. 25 to Nagel. Funding: Operations; $435,000 – Allendale Subdivision Completion Date: 10/31/11 Funding: Operations; $95,000 – River Lane Feeder Replacement Completion Date: 2/1/12 Funding: Operations; $55,000 – Randall & Fabyan Relocation Completion Date: TBD by Kane County Division of Transportation Funding: Operations; $101,000 – Kautz Rd & Rt. 38 Completion Date: TBD by IDOT Funding: Operations; $314,000 – Fabyan Parkway – IL 25 to Nagel Boulevard; Completion Date: TBD by Kane County Division of Transportation Strategic P lan: Vision 5, Goal 2, Objective 2 – Maintain cost effective & efficient delivery of City services. STATUS: Allendale Subdivision Goal is 100% complete with boring and 100% complete with wire pulling, anticipated Completion Landscaping October 31, 2011 with follow up by April 30, 2012. Randall & Fabyan Relocation Goal is complete. River Lane Feeder Replacement anticipated completion April 2012, delayed due to Peyton Street Substation Project conflict. Kautz Rd & Rt. 38, anticipated construction, spring 2012 with funding out of 2012-13 budget. Fabyan Parkway – IL 25 to Nagel Boulevard, anticipated 2012-13 fiscal year.

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Goal # 2 This goal involves four separate projects, to enhance the safety and reliability of the distribution system. The first is to upgrade Peyton St. Substation’s relays. The second is the engineering for the relays at Geneva Business Park Substation. The third is to update the system model that is used for relay coordination and to indicate what our Arc Flash exposure levels are throughout our system. The fourth is reroofing East Side Drive Substation. Funding: Operations; $212,160 – Peyton Street Relays Completion Date: 3/16/12 Funding: Operations: $66,690 – Engineering Geneva Business Park Relays Completion Date: 12/31/11 Funding: Operations: $10,000 – Update System Model Completion Date: 9/30/11 Funding: Operations: $12,000 – Reroof ESD Substation Completion Date: 6/1/11 Strategic P lan: Vision 5, Goal 2, Objective 2 – Maintain cost effective & efficient delivery of City services. STATUS: Peyton Street Relays - Labor and Equipment bid awarded - Construction to start in January. Reroof of ESD Substation completed. Staff evaluating scope and budget of remaining project items. Goal # 3 Replace the street light controller housing and related conduit for the Rt. 38 Bridge. Due to salt corrosion, the box holding the controller and associated parts is deteriorating. Funding: $10,000 Completion Date: 10/30/11 Strategic P lan: Vision 5, Goal 2, Objective 2 – Maintain cost effective & efficient delivery of City services. STATUS: This goal is on schedule.

Goal # 4 Update the City’s Spill Prevention and Countermeasure Plan (SPCC), including construction and material needed to comply with Federal Requirements. FUNDING: $12,000 Completion Date: 1/4/12 Strategic P lan: Vision 5, Goal 2, Objective 2 – Maintain cost effective & efficient delivery of City services STATUS: The Manager of Construction and Maintenance met with engineering firm to review changes. Firm is working on updating the plan. Goal # 5 Installation of maintenance platforms at Geneva Generation Facility (GGF), to maintain the engine pre-ignition purging system located thirty feet above the combined oil/water skids, enhancing the safety of the work. Funding: $40,000 Completion Date: 6/30/11 Strategic Plan : Vision 5, Goal 2, Objective 2 – Maintain cost effective & efficient delivery of City services STATUS: Bids were rejected. Staff is evaluating scope and budget of project. Goal # 6 Continue to maintain and enhance the Public Works Facility. The Public Works Facility is over 25 years old and is in need of some repairs and improvements. The following is a list of items: Skylights – Continue to repair/replace skylights that are leaking. Garage Heaters – Continue to repair/replace heaters that are malfunctioning. Security –Video surveillance and access control. Repair and replace damaged sections of fence. Gate actuator for main gate. Narrowbanding of Two-Way Radios – We have until January 1, 2013 to replace all radios to narrow band communications. Commercial Pressure Washer – Replace the 25 year old unit Funding: Design - Staff Time; Construction – FY11-12 General Fund Capital, Electric and Water Capital Total = $45,000 ($15,000/Division) Completion Date: 03/2012 Strategic P lan: Vision 5, Goal 2, Objective 2 - Maintain cost effective & efficient delivery of City services. STATUS: The garage heaters & Commercial Pressure Washer have been replaced. Roof Repairs Work completed. PW Director is evaluating the security. The Narrowbanding of Two-Way Radios is on schedule.

Engineering Division

FY2011–12 Goals 2nd Quarter Status Report

MISSION STATEMENT: To provide the City of Geneva professional engineering design consultation, engineering plan review, project management, and construction inspection services of the highest quality and reliability to maintain and expand City infrastructure to support the existing community and remaining build out.

FY 2011–2012 GOALS

Goal #1 In accordance with the City's Strategic Plan Visions and Goals, facilitate the continued maintenance and improvement of the City's public properties to continue to provide a high level of City services on a cost effective basis.

Campbell Street Parking Lot In 2010 the city acquired property in the downtown in the block located between James and Campbell streets and 2nd and 3rd streets. Last fiscal year, staff arranged for and assisted in acquisition of additional easements and design of a parking facility to be located on this property and other land within this block. This year, staff will bid out and provide construction management of this project.

Funding: Operations: Staff Time; Capital: $200,000 Completion Date: October 2011 Amended to 4/30/12 Strategic Plan: Vision 1, Goal 1—Encourage beautification and improvement of public and private property. Vision 2, Goal 6—Where necessary, increase parking opportunities and ensure the use of existing downtown parking assets is maximized.

STATUS: Staff has met several times with the owners of property lying adjacent to the proposed parking lot to discuss possible participation in the project. These talks are still on-going with some owners committing to participation and others declining. Staff has started the design and has plans approximately 80% complete. Once talks with owners have been finalized, staff can move forward on completing the plans and placing the project out to bid. However, because talks have extended into the Fall and because the plans cannot be completed until agreements with owners are reached, construction and completion of this project will be delayed until Spring.

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Third Level of Commuter Parking Deck

In 2007, the city completed construction of a commuter parking deck located east of 3rd street just north of the railroad tracks. At the time, a third level was designed, but not constructed. Metra now has the availability of funds to construct this third level. This fiscal year, staff will arrange for any needed revisions to the existing plans and then bid out and provide construction management of this project.

Funding: Operations: Staff Time; Capital: $3,500,000 Completion Date: 4/30/12 Strategic Plan: Vision 1, Goal 1—Encourage beautification and improvement of public and private property. Vision 2, Goal 6—Where necessary, increase parking opportunities and ensure the use of existing downtown parking assets is maximized.

STATUS: On June 20, 2011, the city council approved an amendment to the 2006 agreement between Metra and the city of Geneva. This amendment provided for $3.5 million of additional grant funds to be used for costs associated with the installation of a Third Level to the Third Street Commuter Parking Garage. The city council also approved on June 20, 2011, an agreement to secure the services of Walker Parking Consultants to prepare all necessary plans and assist with bidding for this project. Staff has made arrangements with PACE to provide alternative parking and transport to the station during construction of this project. Over the summer, Walker completed the design, and the city submitted final plans to Metra and the RTA for approval. However, the city has not yet received approval to proceed to bidding. Therefore, it’s anticipated this project will be placed out to bid in Winter/Spring 2011/12.

Block 50 Parking Lot Reconstruction In the late 1980s, the city acquired property and several leases for a public parking lot in Block 50 lying between West State and James streets and 3rd and 4th streets. Last fiscal year, engineering worked with other city staff and the city attorney to obtain new leases and design a reconstruction project for this lot. This fiscal year, staff will bid out and provide construction management for reconstruction of this lot.

Funding: Operations: Staff Time; Capital: $76,000 Completion Date: October 2011 Amended to 4/30/12 Strategic Plan: Vision 1, Goal 1—Encourage beautification and improvement of public and private property. Vision 2, Goal 6—Where necessary, increase parking opportunities and ensure the use of existing downtown parking assets is maximized. STATUS: Staff, working in cooperation with the city attorney, has determined that past lease agreements for the use of private property adjacent to this lot

have expired. Because current owners are not interested in renewing leases for city use of the parking on their property, this project has been scaled back to only include resurfacing of the parking lot located on city property. Plans have been completed and are temporarily on hold until the Campbell Street Parking Lot status is determined.

Goal #2 In accordance with the City’s Strategic Plan Goals and Visions, facilitate the continued maintenance and improvement of the City’s transportation and utility infrastructure systems to continue to provide a high level of City services on a cost effective basis.

Cooperate and assist with the IL Route 38 Grade Separation and Reconstruction project at Kautz Road The Illinois Department of Transportation (IDOT) has plans to construct a grade separation project at Kautz and IL Route 38. This will result in construction of a tunnel allowing the railroad to pass under IL Route 38 without disruption to traffic flow. The project also involves moving the city of Geneva's utilities to allow for construction of the new roadway and railroad tunnel. There is also an opportunity to provide for landscaped medians. Staff has been working with IDOT to coordinate this work and will continue to do so throughout the construction process.

Funding: Operations: Staff Time; Enterprise: TBD Completion Date: 4/30/12 Strategic Plan: Vision 1, Goal 1—Encourage beautification and improvement of public and private property. Vision 7, Goal 2—Plan and Implement Transportation Improvements STATUS: At this time, IDOT is proceeding with finalizing land acquisition efforts. The department continues to monitor the progress of this project. The letting date for this project has been extended to January 2012.

2011 Manchester Alley Reconstruction Project Last year staff completed reconstruction of the east half of Manchester Alley. This year, City staff will complete engineering drawings, and if funding is available, staff will oversee bidding and construction of the west half of this alley.

Funding: Operations: Staff Time, Capital: $300,000 Completion Date: 10/31/11 Strategic Plan: Vision 7, Goal 2—Plan and Implement Transportation Improvements

STATUS: Bids for this project were opened on July 12, 2011. On August 1, 2011, the council awarded the project to Triggi Construction at a cost of $199,797.50. The contractor has performed all removal operations and placed new pavement. Remaining work includes driveways and landscaping.

East State Street Reconstruction Project In 2010, IDOT approved the City's Phase 1 report for the reconstruction of East State Street. The next step is to complete Phase 2 or the design phase for this improvement. In this fiscal year, staff will prepare and release a Request for Qualifications and assist in securing the services of a professional design engineering firm to complete all Phase 2 work for the portion of this project lying within a TIF.

Funding: Operations: Staff Time; Capital & TIF: $300,000 Completion Date: On-going (this work will continue into the 2012-2013 Fiscal Year) Strategic Plan: Vision 7, Goal 2—Plan and Implement Transportation Improvements STATUS: Staff prepared a Request for Proposals and met with IDOT on July 15th to discuss the project. It’s anticipated that an RFP for this project will be released during the 3rd quarter.

Goal # 3 Support the Visions and Goals identified in the City’s Strategic Plan by providing technical support and expertise in conjunction with various projects:

North Central Bike Trail Project

This project involves the construction of a portion of this trail with a combination of the use of City staff and equipment and in conjunction with the Wheeler Park Water Main Extension. The engineering division will provide support to those divisions as needed along with providing design, bidding, and construction inspection services, if necessary, for the project. Funding: Operations: Staff Time; Capital: $50,000 (Materials only) Completion: 4/30/12 Strategic Plan: Vision 7, Goal 4 Enhance City’s bike & pedestrian options. STATUS: Staff has researched the property records for this area and met with representatives from the Union Pacific Railroad. The division is currently collecting additional information. Once city property has been identified and located in the field, the street department can begin construction on the southern portion of the section.

Southeast Planning Study This planning project involves the analysis and study of the region lying between IL Rte. 38 and Fabyan Parkway and between Kirk Road and the eastern Kane County Line. Last fiscal year, staff collaborated with other divisions to select a consultant to lead this project. Staff also has and will continue to provide services and support in the execution and finalization of this study.

Funding: Design: Operations: Staff Time; Capital: $50,000 Completion Date: December 2011

Strategic Plan: Vision 7, Goal 2—Plan and Implement Transportation Improvements STATUS: In May, the city conducted interviews with owners of large parcels lying within the boundary of the Southeast Planning Study. The engineering division has also assisted in providing GIS and other information to the consultants for inclusion in the study. On June 9, 2011, members of the engineering division participated in a site design workshop. And on June 16th, staff participated in a community meeting. Discussions with other agencies are continuing, and the consultant is finalizing proposed plans.

Kane County Department of Transportation Improvements

Kane County Department of Transportation (KDOT) has been working on three separate projects within the city of Geneva corporate limits:

• Randall Road and Fabyan Parkway Intersection Improvements • Fabyan Parkway improvements from IL Rte 25 to Nagel Boulevard • South Street Trail Project • Bus Rapid Transit Study • Route 529 Study

Staff has been and will continue to provide information and assistance to the planning, design, and construction teams involved with these projects. When these improvements require relocation of city utilities, staff will assist other divisions as necessary to facilitate that work.

Funding: Design: Operations: Staff Time; Capital: TBD Completion Date: Varies Strategic Plan: Vision 7, Goal 2—Plan and Implement Transportation Improvements

STATUS: Staff has continued to monitor these projects and has provided reviews of all plans submitted to the division. On October 3, 2011, staff met with KDOT representatives to further discuss and review the proposed South Street Trail project. KDOT is estimating construction of this trail in 2013. The group also discussed the status of the BRT study and Route 529 proposed improvements.

Expand and Maintain River Park

Last year, staff met with representatives from River Park of Geneva, Inc. to discuss expansion and continued maintenance of River Park. The public works department also began work to expand the park to the north. This year, staff will continue to meet with representatives from River Park of Geneva, Inc. and assist other departments and divisions with the continued maintenance and expansion of this facility. Staff will also continue to explore the possibility of working with River Park of Geneva, Inc., to upgrade and redevelop their website.

Funding: Operations: Staff Time; Capital: $10,000 Completion Date: 12/1/11

Strategic Plan: Vision 6, Goal 4—Explore Opportunities for Increased Public Access to the Fox River. Vision 5, Goal 4—Commit to Leading Edge Technology

STATUS: This goal has been removed from the list.

Develop and Maintain a Citizens' Academy Engineering staff regularly meets with the engineers from St. Charles, Elgin, and Batavia to collaborate on and discuss solutions for common issues and problems. One effort this group began last year is the development of a citizens' academy to help citizens better understand public works/engineering issues. Staff will continue to work on and collaborate with the engineers from this group, and, if possible, other city staff on developing the information and course work for this effort. The site is currently hosted at http://citizenacademy.foxvalleyengineers.org

Funding: Operations: Staff Time Completion Date: 4/30/12 Strategic Plan: Vision 3, Goal 5—Foster Stakeholder Engagement in the Community to Increase Understanding and Heighten the Quality of Participation. Staff has continued to meet with e ngineering s taff from th ese citi es. T he Geneva engi neering division, working in cooperation with administrativ e staff, has also created a website at http://www.genevapropertyrecords.org to provide training in property res earch and to encourage volunteeris m a nd assistance by citizens in helping the city collect records of property owned by the city. Over the summer, staff attended a summer course through Boise State (paid for by the employee) to learn the process of setting up online-based traini ng classes. A s part of this course, softw are is provided with which to develop and offer an online course to citi zens. Staff is currently developing the coursework beginning with a class focusing on drainage. It’s anticipated that the course will be completed and available to citizens by next quarter.

Goal # 4 Assist the Water and Wastewater Division with the design of sanitary sewer Improvements within the City.

Wheeler Park Water Main Extension The water main along First Street is one of the older mains in the City and, with increased modern demands, needs to be upgraded in size. Therefore, the water and sewer division has plans to ultimately replace and upgrade this water main. This line will also need to be looped into the existing system to improve water quality and ensure an alternate route of delivery to prevent shutdowns during water main breaks. In order to establish this loop, the City is proposing to install

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a water main through Wheeler Park to connect the main on First to the water main on Eklund.

Last year staff investigated property ownership in this area and began engineering design for this project. This fiscal year, staff will complete design, obtain IEPA permits, bid out this project, and provide construction inspection.

Funding: Operations: Staff Time; Capital: $250,000 Completion Date: November 2011 Amended 4/30/12 Strategic Plan: Vision 5, Goal 3—Maintain and enhance high-quality city services

STATUS: Engineering for this project is approximately 90% complete. Staff has met with Geneva Park District representatives and an additional property owner to discuss the acquisition of an easement for this project. Staff has secured the services of a consultant to prepare easement documents and locate the easement in the field in an effort to finalize the documents. Once property owners agree on the easements, staff will file for an IEPA permit. An environmental assessment was also performed and the project was approved for clearance. Based on feedback from the Park District, construction could be delayed until Feb. or March 2012 to minimize disruption to recreational activities.

Ridge Lane Drainage Improvements This project involves the installation of a storm drainage system in this area to alleviate extensive flooding of yards from surface water. Engineering staff will cooperate with the Water and Wastewater Division to design and provide construction oversight for this project. This project is also contingent on the ability of the residents to secure necessary easements. All work involved with this project will be accomplished using City staff and equipment.

Funding: Operations: Staff Time; Capital: $25,000 (Materials only) Completion Date: October 2011 On Hold Strategic Plan: Vision 5, Goal 3—Maintain and enhance high-quality city services STATUS: Staff has completed design of this project and presented the information to the property owner. The owner must now prepare the easement documents. Therefore, this project is on hold until the city receives the necessary documents from the owner of the property across which the sewer would be run.

Goal # 5 Support the Visions and Goals identified in the City’s Strategic Plan by providing mapping and data services in conjunction with various departments and projects:

Provide a platform to support and maintain the creation and management of information related to historic/architecturally significant buildings and property maintenance codes.

Staff will provide support services to other City departments to establish and maintain a platform using GIS and/or other Web-based tools to document and provide information related to Geneva's historically and architecturally significant properties.

Funding: Operations: Staff Time Completion Date: On-going policy Strategic P lan: Vision 1, Goal 2—Heighten awareness and foster implementation of historic/architecturally significant buildings and property maintenance codes.

STATUS: No work has been done on this project this quarter. It’s anticipated next quarter staff will begin discussions with other departments to develop a plan for implementation.

Provide a platform to support and maintain the creation and

management of information related to parking facilities Staff will provide support services and collaborate with other City departments to establish and maintain a platform using GIS and/or other Web-based tools to document and provide information about and allow for future planning and maintenance of Geneva's parking facilities.

Funding: Operations: Staff Time Completion Date: On-going policy Strategic Plan: Vision 2, Goal 6—Where necessary, increase parking opportunities and ensure the use of existing downtown parking assets is maximized.

STATUS: Staff, working in cooperation with other departments, has identified and labeled city parking lots with their own addresses. Next quarter, staff will continue working on this data to include additional data.

Scan all large format documents and files for the purpose of archiving these in digital format

Staff will begin the process of scanning all files and large format documents to create a digital archive. This information will then be available for easy access by all city staff. Staff will also collaborate with other departments in the City that are working on similar goals and objectives to ensure a consistent and cohesive workflow and process is followed.

Funding: Operations: Staff Time Completion Date: On-going policy Strategic Plan: Vision 5, Goal 4—Commit to leading edge technology

STATUS: Staff has started the process of scanning archived files and large format documents. For large documents, three of 25 drawers have been scanned. Next quarter, staff will continue scanning large drawings and archived files.

Create a platform on the City's Intranet for sharing and maintaining digital files and information about developments, subdivision, agreements, and other city documents. Last fiscal year, staff collaborated with IT to set up and develop a wiki or knowledge center on the City's Intranet. This year, staff, working along with other departments, will continue to populate and develop this site allowing for better, faster, and easier retrieval of city documents.

Funding: Operations: Staff Time Completion Date: On-going policy Strategic Plan: Vision 5, Goal 4—Commit to leading edge technology STATUS: Over the summer, staff learned that IT cannot establish an Intranet site on existing computers for this goal. Therefore, next quarter, staff will research other options and work on establishing the site through alternative solutions.

Street and Fleet Division


MISSION STATEMENT: The Streets and Fleet Maintenance Division is dedicated to providing all associated programs, projects and services in a timely, modernized manner with the highest level of quality to our customers, externally and internally at the most economical cost possible.

FY 2011-2012 GOALS

Goal # 1: Continue to maintain and enhance the Public Works Facility. The Public Works Facility is over 25 years old and is in need of some repairs and improvements. The following is a list of items:

Roof Repairs – Continue to repair/replace skylights that are leaking.

STATUS: Work completed 9-16-11 and within budget

Garage Heaters – Continue to repair/replace heaters that are malfunctioning.

STATUS: Replaced one unit

Security –Video surveillance and access control. Repair and replace damaged sections of fence. Gate actuator for main gate.

STATUS: Collecting proposals.

Narrowbanding of Two-Way Radios – We have until January 1, 2013 to replace all radios to narrow band communications.

Commercial Pressure Washer – Replace the 25 year old unit

STATUS: Completed

Funding: Design - Staff Time; Construction – FY11-12 General Fund Capital, Electric and Water Capital Total = $45,000 ($15,000/Division)

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Completion Date: 03/2012 Strategic P lan: Vision 5, Goal 3, Objective 2 – Maintain high-quality public services that serve and protect our residents and businesses.

Goal # 2: Perform EAB treatment applications to specifically identified infested parkway ash trees to monitor product and condition of the tree. Locate two good healthy green ash trees and begin annual treatments. Staff will then closely observe and monitor results to determine if treatments are a successful option in saving healthy ash trees. Ash trees must be in good health and with a minor EAB infestation for the current products to be successful. Staff will apply for grants to assist with costs.

STATUS: Have not started as of this date.

Funding: Street Operating Budget, $2,000.00

Completion Date: Strategic Plan: Vision 5, Goal 2, Objective 2 – Maintain cost effective and

efficient delivery of City services; Vision 5, Goal 3 – Maintain and enhance high-quality City services.

Goal # 3 Expand the EAB replacement parkway tree planting program. The current fundingfor parkway tree planting program is $32,000.00 which accommodates approximately120 replacement trees. The current number of trees that could be replaced is 200. By using the $91,000.00 in the Tree Nursery Fund, staff could increase the annual volume of trees planted. The EAB replacement tree planting could increase during the next three (3) years to adequately keep up with the annual number of removals.

STATUS: Planting list is completed with 200 trees to be planted in Spring 2012

Funding: Tree Nursery Fund, $31,000.00 Completion Date: 12/01/11

Strategic Plan: Vision 5, Goal 2 – Maintain cost effective and efficient delivery of City services; Vision 5, Goal 3 – Maintain and enhance high-quality City services.

Goal # 4 Continue implementing Federal Street Sign Reflectivity unfunded Mandate. Continue to replace damaged regulatory signs with the higher reflectivity signs as required by the Federal Government as part of our normal sign maintenance

activities. The mandate requires local, state and federal agency’s replace existing signs with a higher reflective material for better visibility at night. The mandate requires regulatory signs (stop, yield, etc.) must be replaced by 2015 and then none regulatory signs (street name) by 2018. Staff completed the East Side for regulatory signs and will begin on the Northwest section of the community

STATUS: Due to a change in federal legislation, this mandate has been delayed and there is specific deadline date to complete changeover. Agencies still must implement the new standard as signs are replaced or new signs are installed.

Funding: General Fund Capital, $10,000.00 Completion Date: 03/01/2011 Strategic P lan: Vision 5, Goal 2, Objective 2 – Maintain cost effective and

efficient delivery of City services; Vision 5, Goal 3 – Maintain and enhance high-quality City services.

Goal # 5 Perform necessary repairs on the brick intersection of Third Street. Several locations are settling and are in need of repair. The locations are Third and Campbell and the brick ribbons behind the curb on Third Street.

STATUS: Completed on June 17, 2011

Funding: General Fund Capital, $20,000.00 Completion Date: 03/01/2011 Strategic Plan: Vision 2, Goal 5 – Maintain and enhance the downtown’s

visually attractive physical character.

Goal # 6 Revise Cemetery maintenance operations to enhance landscape and ground maintenance.

Implement a volunteer landscape maintenance program. Utilize volunteers to trim and weed whips markers at the West Side Cemetery. This will greatly reduce City staff’s time and help with improving the appearance and the timeliness of the grounds maintenance.

STATUS: Began May 1, 2011 and is continuing.

Relocate administrative services from Oak Hill cemetery to Public Works and/or City Hall. Current administrative assistants would perform all communication and

coordination associated with grave sales, funeral arrangements and customer inquiries. This would allow the cemetery staff member more time to dedicate to maintenance activities. The cemetery staff member would still perform funeral site preparations and closures.

STATUS: Transferred and implemented on July 15, 2011.

Computer software data entry. Relocate this task from Oak Hill Cemetery to the administrative assistants. The cemetery staff member would perform field/site inspections and verification of data. This again would allow the cemetery staff member more time to perform grounds maintenance.

STATUS: Project is ongoing. Oak Hill is complete and the West Side is 1.3 done.

Funding: Staff Time Completion Date: 6/01/2011

Strategic P lan: Vision 5, Goal 2, Objective 2 – Maintain cost effective and efficient delivery of City services; Vision 5, Goal 3 – Maintain and enhance high-quality City services.

Goal # 7 Assist with the installation of the North Central Bike Trail, by providing vegetation removal, minor excavation and a gravel surface. The location would be from Union Street to Stevens Street.

STATUS: Currently waiting for easements to be obtained

Funding: General Fund Capital, $50,000.00 Completion Date: 11/01/2010 Strategic Plan : Vision 7, Goal 4 – Implement high-priority bike route

improvements set forth in the adopted Bikeway Implementation Plan.

WATER AND WASTEWATER DIVISION

FY 2011-12 GOALS 2ND

QUARTER STATUS REPORT

MISSION STATEMENT: The Water and Wastewater Division shall provide high-quality, reliable water supply and wastewater treatment-related services which are protective of customer health and safety, 100% compliant with State and Federal Standards, and at the most economical price obtainable.

FY 2011-2012 GOALS

Goal # 1 Staff proposes to extend the water main on north First Street at the St. Charles border through Wheeler Park connecting at Eklund Ave. Engineering Services will be performed by City Staff saving approximately $40,000.00

Funding: Capital Improvement Program Cost: $200,000 Completion: By April 2012 Vision #5 Goal #3 Objective #2 STATUS: Project is on schedule. Staff is expecting to bid out the project late winter or early spring 2012.

Goal # 2 Staff proposes to coordinate with the Illinois Department of Transportation to relocate approximately 2000 feet of twelve inch water main for the Kautz Road and Rout 38 overpass project.

Funding: Capital Improvement Program Cost: $250,000.00 Completion: By April 2012 Vision #5 Goal #1 Objective #1 STATUS: Project has been delayed. Construction is expected to be spring 2012.

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Goal # 3 Through the use of educational tools and on-site tours, the Water Treatment Facility and Wastewater Treatment Plant will seize opportunities to engage youth in the value of clean water resources. Funding: Staff Time Completion Date: 4/2012 Vision #3 Goal #1 Objective #3 STATUS: Wastewater staff has given one tour to a professional group of engineers. Water Treatment staff has given one tour for an engineer.

Goal # 4 Prepare the proper application to the Illinois Environmental Protection Agency to extend the City of Geneva Wastewater Treatment NPDES Permit. Funding: Staff Time Completion: By September 2011 Strategic Plan: N/A

STATUS: Staff has submitted the application and is expecting the new permit by the end of October 2011.

Goal # 5 Optimize technology’s effectiveness at delivering public services by installing water meters capable of transitioning to remote meter reading technology. Water meters greater than 12 years will be replaced. Funding: Capital Improvement Program Total Cost: $100,000 Completion: By April 2012 Vision #5 Goal #4 Objective #3

STATUS: Project is on schedule.

Goal # 6 Optimize technology’s effectiveness at delivering public services by researching and evaluating remote meter reading technology. A summary of the findings will be made available by September 2011. Funding: Staff Time Completion: By September 2011 Vision #5 Goal #3 Objective #2 STATUS: Staff has begun replacing older water meters and installing new water meters for new construction with meters containing encoded registers. As of 9/14/2011, 267 have been installed. These meters will now have the capability to be read without the need of a meter reader manually entering in the read. The meter reader will use a touch reader to obtain the read or staff can read a section of water and electric meters using radio read technology. Advantages to radio read technology include significant reduction in estimated reads due to weather or staffing, significant reduction in the time it takes to read the meters, and an overall reduction in payroll because these meters would be read by full time staff and not meter readers. Geneva staff, along with staff from St. Charles and Batavia has been meeting regularly since March 2011 to discuss the feasibility of working together on a fixed base system. Since March the Tri-City group has interview seven vendors who provided presentations. A fixed base system has the ability to place antennas on water towers or light poles which capture the water and electric meter read from the ERT and are sent to a server. The number of antennas differs with fixed network providers. By working together all three communities would benefit on sharing the antennas and servers. Geneva Water and Batavia Water Departments are most alike in current system configuration and future needs. Both communities utilize the Badger Meter/Remotes which must be upgraded. St. Charles has made a significant commitment with a radio read vendor. This vendor does not support electric reads and was ruled out by the Tri-City group. At this point St. Charles is uncertain about the future use of this vendor because operating problems, but is in a difficult position due to the commitment already made. The consensus of the Tri-City group was that ITron and Sensus provided the flexibility necessary to move forward, could adapt easily with the current system configuration, and provided excellent support for the system. While all three communities agreed with the two vendors, the group also agreed that the financial commitment was too great and all did not like the idea of being committed to one vendor. The financial commitment would be $2,000,000.00 for Geneva water alone. The group is projecting that in five years technology will have advanced further and will look much different in terms of what is available for advanced meter reading. The group does not feel that it is the right time to commit to a fixed network.

Moving forward the Geneva Water Department will replace water meters with an encoded register and radio read ERT which will enable to City the ability to progress to a fixed network in the future. The goal is to eventually eliminate the need for meter readers in the next 7 to 10 years by utilizing radio read or fixed base meter reading. Goal # 7 To participate in City / Departmental TEAM objectives.

Continue to maintain and enhance the Public Works Facility. The Public Works Facility is over 25 years old and is in need of some repairs and improvements. The following is a list of items:

Roof Repairs – Continue to repair/replace skylights that are leaking.

STATUS: Work completed 9-16-11 and within budget

Garage Heaters – Continue to repair/replace heaters that are malfunctioning.

STATUS: Replaced one unit

Security –Video surveillance and access control. Repair and replace damaged sections of fence. Gate actuator for main gate.

STATUS: Collecting proposals.

Narrowbanding of Two-Way Radios – We have until January 1, 2013 to replace all radios to narrow band communications.

Commercial Pressure Washer – Replace the 25 year old unit

STATUS: Completed

Funding: Design - Staff Time; Construction – FY11-12 General Fund Capital, Electric and Water Capital Total = $45,000 ($15,000/Division) Completion Date: 03/2012 Strategic Plan: Vision 5, Goal 3, Objective 2 – Maintain high-quality public services that serve and protect our residents and businesses.

Goal # 8 Community Garden Project: The Water Division proposes to extend a water main to service the Community Garden Plots which will be located at the north west corner of Bricher and Peck Road. City staff will install the water main. Funding: Capital Improvement Program Total Cost: $25,000 – Materials and Boring Completion: 4/2012 Vision #6 Goal #2 Objective #2 STATUS: By the end of October 2011 staff will have completed the installation of the water service including yard hydrants for the community garden.

COMMITTEE OF THE WHOLE 7:00 p.m. 109 James Street …

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