COMMISSIONERS MARK WALLER HAIR LONGINOS GONZALES R … · 9/9/2020 · El Paso County Community...

COMMISSIONERS:

MARK WALLER (CHAIR)

LONGINOS GONZALES, JR. (VICE-CHAIR)

HOLLY WILLIAMS

STAN VANDERWERF

CAMI BREMER

200 S. CASCADE AVENUE, SUITE 100 COLORADO SPRINGS, CO 80903 OFFICE: (719) 520-7276 FAX: (719) 520-6397 WWW.ELPASOCO.COM

September 9, 2020, 12:00 p.m. - 1:30 p.m.

El Paso County Community Corrections Board (CCB)

Meeting Agenda

2880 International Circle, Colorado Springs, CO 80910

https://elpasocounty.webex.com/meet/tiffanyweaver

Join by video system: [email protected]

Join by Phone: 1-844-992-4726 or 1-408-418-9388

Access code: 146 331 2255

Item Presenter Recommended

Action 1. Call Meeting to Order a) Study Session – DEFY Colorado Izzy Heep Information 2. Attendance Chair Roll Call

a) Introduction of members, guests and new members b) Requests for excused absences c) Requests for excused absences for future meetings

3. Approval of Minutes

a) Ratify meeting minutes for August 12, 2020 and the Chair Vote electronic meeting minutes of August 5, 19 and 26, 2020

4. Case Review Chair Vote 5. Program Reports

a) Community Alternatives of El Paso County (CAE) Sean Foster Information b) ComCor, Inc. (CCI) Mark Wester Information

6. Department Report

a) SFY20 Financial Report Scot Smith Information b) SFY20 Unauthorized Absence Report Scot Smith Information c) Staff Report Scot Smith Information

7. Other Reports 8. Old Business 9. New Business a) Voting Procedure - Offender Placement Review Procedures Scot Smith Vote b) DCJ Resumption of Audits and Evaluations Christine Burns Information c) Department of Corrections Transition Referrals Scot Smith Information d) November 11, 2020 CCB Meeting Rose Roy Vote 10. Adjournment Next meeting date: October 14, 2020.

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ENVIRONMENTAL SERVICES ~VETERANS SERVICES ~ RECREATION/CULTURAL SERVICES

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Our program kicked-off in December of 2017 at the Colorado State Penitentiary (CSP,

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QUICK FACTS

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mailto:[email protected]?subject=Volunteer%20Brochure%20Question

https://www.defycolorado.org


For more information, email us at [email protected] or visit us at: defycolorado.org

17,751 - Men and women currently incarcerated by

Colorado Dept. of Corrections

5,689 - Projected releases from Colorado prisons in 2020

76% - Of released individuals will be rearrested for a felony

or serious misdemeanor within three years

60% - Of formerly incarcerated people are not employed, after

one year of release

$42,665 - The average annual cost of housing an inmate in

Colorado (FY2018-2019)

One full scholarship to an incarcerated EIT enrolled in CEO of Your New Life. ($108/month)

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156 - Total number of EITs graduated

95% - Total in-prison graduation rate including EITs paroled prior to completion

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The U.S. has 4.3% of the global population...

...yet nearly 20% of the world’s prisoners

Colorado’s rank among U.S. states with the highest number of

people incarcerated

22nd

Designed byNick Scofield

Defy Graduate(AVCF Cohort 1)

mailto:[email protected]?subject=Volunteer%20Brochure%20Question



DRAFT

El Paso County Community Corrections Board

MINUTES

August 12, 2020

Board members present: Rose Roy, Mark Allison, William Bain, Janice Hellman, Chris Sandrolini, Lt.

Darren O’Driscoll, Jillian Freeland, Ann Rotolo, Billie Ratliff, Brian Makofske,

Lori Griffith, Pat Kelly, and Tiera Wright

Excused absence: Gilbert Suazo, Kim Kitchen, and Jahna Pusedu

Unexcused absence: None

Staff present: Christine Burns, Lori Seago, Scot Smith, Lexi Spadi, and Tiffany Weaver

Guests present: Kim Branham, Victim Rights Act Specialist, Division of Criminal Justice

Sean Foster, Community Alternatives of El Paso County (CAE)

Mark Wester, ComCor, Inc. (CCI)

1. Rose Roy, Board Chair called the virtual meeting to order at 12:03 p.m.

2. Kim Branham the Victim Rights Act Specialist at the Colorado Division of Criminal Justice addressed

the board and provided a brief overview of the Victim Rights Act. She stated that victims have a right

to know the screening process, facility placement, projected release date and when released, any

transfers, and of an offender’s death. Ms. Branham discussed Victim Impact Statements, addressing the

Board, and the importance of treating victims with fairness, dignity, and respect.

3. Attendance: Rose Roy called roll. Absences for current and future meetings were ratified.

4. Minutes: Pat Kelly moved to approve the meeting minutes for July 8, 2020 and the electronic

meeting minutes for July 1, 15, 22, and 29, 2020. Chris Sandrolini seconded the motion. The

motion passed unanimously by roll call vote.

5. Case Review: Rose Roy asked for case discussion. No cases were discussed. Voting procedures were

addressed by Lori Seago. Lori stated that votes can only be cast by those members attending the

meeting; that ballots cannot be submitted or collected until after all victims have been heard and the

agenda item for Case Discussion has been called; and that constitutional principles of due process

require that all voting members have access to the same information before casting their votes.

6. Program Reports:

a. Sean Foster reported for CAE. Mr. Foster reported a decreased facility census of 182 resulting

from reduced Colorado Department of Corrections offender movement due to the pandemic.

He stated that there were 15 escapes, 100 positive drug tests, and several open security and case

management positions; that these increases might be attributed to pandemic impacts,

employment and resident coping skills, increased drug dependency during times of stress and

uncertainty, and the fact that escapes are now misdemeanor (not felony) charges. Board

member Pat Kelly asked about the recent media attention to COVID-19 cases at the facility.

Mr. Foster stated they have a classified outbreak; that they have separated clients into cohorts

and have moved clients to the Cheyenne Mountain Reentry Center (CMRC) facility located

next to CAE; that the organization tested residents and staff on August 5th and plan to test again

on August 13th. He stated that there has been limited movement and passes at this time. He

stated that there has been strong collaboration with the county and his counterparts.

DRAFT


MINUTES

August 12, 2020

b. Mark Wester reported for CCI. Mr. Wester reported the average facility census at 269 with 56

new admissions and 49 terminations, and that of those terminations, 25 were successful and 24

were unsuccessful. He stated that there were 19 escapes; that positive UAs were 8.6%, down

from a 9.1% positive drug rate in June; that they currently have seven open positions; and that

the client employment rate was 82%, whereas during the previous report month it was 74%.

Mr. Wester stated there were three staff misconduct cases and highlighted that they were due

to internal performance issues and that staff are increasingly being held accountable for their

actions. Mr. Wester reported on continued renovations at Roberts Road, with completion

expected in early October; that renovations will allow for increased capacity at Roberts Road;

that offenders will move from their 3808 facility and that specialized program locations will be

rearranged.

7. Department Reports:

a. Financial Report: Scot Smith reported that at the end of June 2020, which was also the end

of the State Fiscal Year 2020 contract, the jurisdiction’s contract with DCJ was over expended.

ComCor Inc. was 15.6% over expended and CAE was .75% under expended. Mr. Smith stated

that the Division of Criminal Justice will provide additional allocation to cover the over-

expenditure.

b. Unauthorized Absence Report: Scot Smith reported the successful completion rate for

Diversion clients at 47.3% at the end of June 2020 and the unauthorized absence rate for

Diversion clients was 21%. He also reported the successful completion rate for Transition

clients was 62.3% and the unauthorized absence rate for Transition clients was 19.2%.

Board member Kelly asked for potential reasons for the increase in unauthorized absences

(escapes). Mark Wester stated that the majority of escapes happen within the first two weeks

of placement; that having a spouse, girlfriend or close loved one is a factor in escape; that the

recent change in law making unauthorized absences a misdemeanor versus a felony may have

an impact; and that COVID may be a factor, but this would be difficult to assess. Mr. Kelly

stated he would be interested in knowing the escape rates in other jurisdictions and Mr. Wester

stated he will reach out to the coalition. Board member Sandrolini stated that recent escapes

was a factor in his decision-making process. Scot Smith stated there is some research

suggesting that the case manager relationship is a pivot point to help offenders make better

decisions.

c. Staff Report: Scot asked board members for input on the types of training that would be of

interest. Scot read a letter from a grateful citizen for the time and effort Lexi Spadi spent in

helping the citizen understand the process.

8. Other Reports: None

9. Old Business: None

10. New Business: None

11. Adjournment: Meeting adjourned at 12:58 p.m.

DRAFT


MINUTES

August 12, 2020

Respectfully submitted,

____________________________________________________________

Scot Smith, El Paso County Community Corrections Program Manager

Confirmed:

____________________________________________________________

Rose Roy, Chair


Ballot of August 12, 2020

MANDATORY BOARD REVIEW


Pursuant to Section D (4e) of the OFFENDER PLACEMENT REVIEW POLICIES AND PROCEDURES adopted by the El Paso County Community Corrections Board on July 25, 1997 and amended on November 8, 2000, the results of the ballot are reported to and ratified by the El Paso County Community Corrections Board on September 09, 2020.

CCD #Offender Name ProviderJD

Accept

Referral IRT Approve Reject AbstWRP

20-3506WUTSCH, ASHLEY IRTP 11 1

20-3507PRITCHARD, ROBERT CAE4thD 8 3 1

20-3508MITZELFELT, TRACY CAE4thD 10 1 1

20-3509VENSON, CIERRA CCI4thD 8 3 1

20-3510TORRES, PAUL CCI15thD 8 3 1

20-3511OLMSTEAD, JOSHUA CCI15thD 9 2 1

20-3512BURKARD, JEFFREY CCI4thD 9 2 1

20-3513TAYLOR, MORGAINE CAET 6 5 1

20-3515ORNELAS, DEREK CAET 6 5 1

20-3517MACLEOD, DONALD CAET 9 2 1

20-3518GRADOS, JESSICA CCIC 11 0 1

20-3519RIDDLE, LEE ISPI 7 4 1

20-3520MEISMAN, VINCENT CCIT 8 3 1


Reject


20-3514HARGE, IESHA CCIT 4 7 1

20-3516VANPELT, MICHAEL CAET 2 9 1

CAE = Community Alternatives of El Paso County

CCI = ComCor, Inc.

D = Diversion Residential and NonResidential

C = Condition of Parole with or without IRT

Legend:

T = Transition with or without IRT

Draft El Paso County Community Corrections Board

Electronic Screening Minutes August 5, 2020

Staff present: Lexi Spadi Others present:

The meeting was called to order at 1:00 p.m.

1. Ballots: Lexi Spadi tabulated ballots. Meeting was adjourned at 1:33 p.m. Respectfully submitted, _________________________________ Lexi Spadi Community Corrections Specialist Community Outreach Division Confirmed: ________________________________ Rose Roy, Chair El Paso County Community Corrections Board






Accept


20-3484LOVELL, MICHAEL CCI4thD 8 4 1

20-3485HARRISON, THOMAS CAE4thD 8 4 1

20-3486NULL, DARYK CAE4thD 10 1 2

20-3487JONES, KAHLIL CCI4thD 10 2 1

20-3488COOK, MICHAEL CCIT 9 3 1

20-3489ELIA, KYLE CCIT 10 2 1

20-3490LOHR, COURTNEY CCIT 9 3 1

20-3491MARTINO-LEWIS, KRISTIN CAET 10 2 1

20-3492REYES, JOSEPH CCIT 12 0 1

20-3494THOMPSON, ANDREW CCIT 10 2 1


Reject


20-3493STEWART, BLAKE CAET 6 6 1


CCI = ComCor, Inc.



Legend:







Accept


20-3528BURNS, ZACHARY CAE4thD 6 5 1

20-3529EMEL, ALEKSANDR CCIT 6 5 1

20-3530ROYBAL, ERIN CCIT 8 3 1


CCI = ComCor, Inc.



Legend:







Accept


20-3550CHECKLEY, JAMES CCI4thD 10 2 1

20-3551BUSH, ROGER CCI4thD 8 4 1

20-3552CURIEL, FRANCISCO CCI4thD 7 5 1

20-3553ANZURES, JACOB CCI4thD 9 3 1

20-3554SPRAGUE, BRENT CCI4thD 10 2 1

20-3555DIZMANG, KEVIN ISPI 9 2 2


Reject


20-3556VIGIL, STEPHAN ISPI 6 6 1


CCI = ComCor, Inc.



Legend:



Agenda Item Summary

Agenda Item Title: Program Report / Community Alternatives of El Paso County (CAE) Agenda Date: September 9, 2020 Agenda Item Number: 5-a Presenter: Sean Foster, CAE Facility Director Information: X Endorsement: Background Information: Program to provide insight and information on facility, demographics, admissions and terminations, facility staffing, activity and other notable information. The following performance measurements are required of CAE during State Fiscal Year 2021 (July 1, 2020 – June 30, 2021) to demonstrate stability and enhanced customer service: 3 Months

• Develop and implement a plan to provide additional support services for unemployed clients

• Explore opportunities to and if feasible re-establish group programming for resident population

6 Months

• Majority of staff to complete trauma informed care and/or gender-related training or be scheduled to complete by June 1, 2021.

9 Months

• Assess if case managers are adequately addressing dynamic criminogenic needs with appropriate referral to services; report assessment to the Community Corrections Board (CCB)

12 Months

• Explore opportunities for additional programming and services to better serve female residents

• In alignment with the Community Corrections Standards at CD-010: Initial Assessment - have written policies, procedures, and established practices for systematically assessing all incoming clients using qualified staff. This assessment function should occur in the intake process, no more than 10 business days from intake, and assess individual criminal risks, criminogenic needs and responsivity to various intervention strategies. In collaboration with County staff, complete an audit of this process.

On-Going

• Participate in monthly meetings with El Paso County to report on positive growth and challenges

• Participate in quarterly meetings with El Paso County and all Community Corrections providers to discuss and share information about community corrections

• Successfully achieve adherence to client development activities as outlined in the Community Corrections standards (CD/10 – CD/190)

• Participate in a local workgroup, in collaboration with County staff, CC providers and interested CCB members, to refocus local community corrections data collection efforts toward measuring and reporting outcomes

Escape RateRegression Rate

Unauthorized Absence Medical EmergenciesAssault/Fighting Staff MisconductUse of ForcePREA

BSMART 15-Sep 11/2/2016 69/95 TBD 30 6

0 Death of an Offender 0

Evidence-Based PracticesDate

ImplementedLast Fidelity

CheckFidelity Score

Next Fidelity Check

# Staff Trained # of Coaches Next Staff Training

# Staff Scheduled

Sep-19 2

0 11

1 0 0 4% 0.07 0.095612655

Grievances-1 resident 1 3.083333333

PROGRAM UPDATE

Type Written Served Pled

0.0442124875 1 1 1 3 2.5

6% 0.145

0 0 0 0 1 0.25

0 0

Positive Urinalysis 57

0.71 37.085Introduction of Narcotics

0 1103 0

Type Current MonthPrevious Month

YTD Average

Possession of Contraband 4 1 1 Employment Rate 71%

45

FACILITY ACTIVITYINCIDENT REPORTS

0 0 0 0

Description

FACILITY STAFFING

4 0 00

New HiresTerminations 1 0 0 0 0

Other

0

Vacant FTE 7

Warrant - Pending Crime

0 Reject After Accept

PROGRAM TERMINATIONS

Escapes 7House-Technical Violations

0 0 0 432 15 0 3 9 0

3Committ New Crime

Transfer to IRT 0Transfer to Another CC

0

0

0

Total 10Subtotal 28

0 59

Staffing SecurityCase

ManagementTreatment

StaffSupport Staff Admin Non-Residential Other

0

1

Total

Budgeted FTE's

10Total 38

Intensive Residential Treatment: 0 Intensive Residential Treatment: 0 0

Non-Residential: 5 Non-Residential: 0 0

00

Specialized Programming Specialized Programming

Residential Dual Diagnosis Residential Dual Diagnosis0

VENDOR REPORTVendor CAE Month Aug Year 2020

Condition of Parole:

2Condition of Probation:

0Intensive Residential Treatment:

0

FACILITY DEMOGRAPHICSDiversion Clients:

63Transition Clients:

89

FACILITY INFORMATION

DCJ Capacity: 220Average Census:

154Restitution Paid:

$ 6,061.12 # of Referrals Screened:

71Average LSI Score:

27

Condition of Probation: 0 Condition of Probation: 0

34

ADMISSIONS AND TERMINATIONS

ADMISSIONS Terminations

Service Type

Condition of Parole: 0 Condition of Parole: 0 0

6

Non-Residential

Diversion: 5 Diversion: 8

Successful Unsuccessful

>28 Grams:

4

Transition: 5 Transition: 20

Out of County Placements:

10Violent Offenders:

Sex Offenders: 3642

Incentive Pts Accrued:

Progression Matrix Lvl:

4 Overall Adjustment



Overall Adjustment



3000

Restitution Owed: $14,541.95 Restitution Paid $783.00 3

Start Date: 4/20/2020 Ft/pt FT Treatment Recommended

3 Wop

Employment Treatment Facility Adjustment

Employer: Traxx Construction Provider: Recovery System Incident Reports: 0

LSI Score (Intake):26

Treatment Needs Identified (SOA-R Assessments):

3 WOP

LSI Score (Updated):20

Treatment Needs Addressed:

Client Name: Lance Williams Program Admission Date: 3/11/2020 Days in the Program: 168

3 WOP

Instant Offense: Identity Theft Program Termination Date: 8/27/2020 Type of Discharge: Successful

ADDITIONAL COMMENTS: Resident Davis wasn't in the program very long at all. Unfortunately, Ms. Davis listened to another resident, and escaped from the program

when the other resident had returned.

Savings: $0.00

Client Update #3

Tx Start Date:

225


Start Date:

Missed Appts: poor

Ft/pt Treatment Recommended


Employer: N/A Provider: N/A Incident Reports: 1



4A

LSI Score (Updated):

Client Name: Heather Davis Program Admission Date: 7/29/2020 Days in the Program: 4

Treatment Needs Addressed:4A-substance abuse

Instant Offense: Vehicular Assault Program Termination Date: 8/2/2020 Type of Discharge: Escape

ADDITIONAL COMMENTS:

Resident Dorman came into the program focused. Not sure where Resident Dorman took a turn, but started using drugs and then began to spirial out of control. Then Resident informed her Case Manager that she had become pregnant. Resident had used a couple of different times. Resident was worried out getting out of the program before she had the baby.

Savings: $0.00

Client Update #2

Tx Start Date: 11/18/2019

2000


Start Date: 7/1/2020

Missed Appts: average

Ft/pt pt Treatment Recommended

3 WOP


Employer: Discover Goodwill

Treatment Needs Addressed:Substance Abuse

Instant Offense: Intro of contraband, criminal trepass Program Termination Date: 8/4/2020 Type of Discharge: Successful

Provider: Healing Oasis Inc Incident Reports: 7



2 education then rescored to 3 WOP

LSI Score (Updated):29

CAE VENDOR REPORT (continued)

Client Update #1

Motivational Interviewing N/A N/A N/A

Client Name: Stephanie Dorman Program Admission Date: 10/18/2019 Days in the Program: 290

Sep-19

N/A 24 N/A 9/8/2020 12

2Progression Matrix 14-Jun 5/1/2016 86 TBD 13 6

0 Overall Adjustment

ADDITIONAL COMMENTS:

Resident Williams came into the program very focused. Resident Williams found a great job once he was able too. Resident Williams didn't object about being placed in class. Resident Williams put a lot of thought in to his assignments. Resident Williams had a positive support system, that worked with him while he was here.

Savings: $1,230.00 Tx Start Date: 5/30/2020 Missed Appts: Good


Agenda Item Summary

Agenda Item Title: Program Report / ComCor, Inc. (CCI) Agenda Date: September 9, 2020 Agenda Item Number: 5-b Presenter: Mark Wester, CCI Executive Director Information: X Endorsement: Background Information: Program to provide insight and information on facility, demographics, admissions and terminations, facility staffing, activity and other notable information. The following performance measurements are required of CCI during State Fiscal Year 2021 (July 1, 2020 – June 30, 2021) to demonstrate stability and enhanced customer service: 3 Months

• Complete program reviews including security, case management, each specialized program to evaluate its alignment with best practice, evidence-based approaches and improved outcomes and present a SMART action plan to the Community Corrections Board to address improvements

6 Months

• Completion of the 3615 Roberts Road facility by 12/31/20 9 Months

• Assess if case managers are adequately addressing dynamic criminogenic needs with referral to appropriate treatment; discuss assessment and proposed action plan (if necessary) with County staff

12 Months

• In alignment with the Community Corrections Standards at CD-010: Initial Assessment - have written policies, procedures, and established practices for systematically assessing all incoming clients using qualified staff. This assessment function should occur in the intake process, no more than 10 business days from intake, and assess individual criminal risks, criminogenic needs and responsivity to various intervention strategies. In collaboration with County staff, complete an audit of this process.

• Develop a plan to upgrade and improve client living environments and present the plan to the Community Corrections Board

On-Going

• Participate in monthly meetings with El Paso County to report on positive growth and challenges

• Participate in quarterly meetings with El Paso County and all Community Corrections providers to discuss and share information about community corrections.

• Successfully achieve adherence to client development activities as outlined in the Community Corrections standards (CD/10 – CD/190)

• Participate in a local workgroup, in collaboration with County staff, CC providers and interested CCB members, to refocus local community corrections data collection efforts toward measuring and reporting outcomes


Agenda Item Summary

Agenda Item Title: SFY20 Financial Report Agenda Date: September 9, 2020 Agenda Item Number: 6-a Presenter: Scot Smith, Community Corrections Program Manager Information: X Endorsement: Background Information: Pursuant to Article III Section 5, of the El Paso County Community Corrections Board (CCB) By-Laws, the Board is responsible for monitoring and overseeing compliance with state and local standards. To ensure fiscal responsibility of the local contracts, the Board has requested a monthly financial report that explains all expenditures, by service type, for the local service providers. The attached financial report is for the month of July 2020. Recommended Motion: None

4th Judicial District - Community Corrections Program Revenue and Expenditures

SUMMARY OF CONTRACT EXPENSES

July 1, 2020 - June 30, 2021

Original

Allocation from

El Paso County

Actual

Expenditure

7/1/20 to

6/30/2021 Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20

TOTAL FIRST

HALF

Community Corrections Inmate Housing 4,148,779.80$ 380,562.60$ 380,562.60$ 380,562.60$

Community Corrections - COProbation IRT IH 280,086.40$ 9,879.76$ 9,879.76$ 9,879.76$

Community Corrections - Non-Residential Div. 94,754.00$ 19,358.20$ 19,358.20$ 19,358.20$

Community Corrections Correctional Treatment 156,000.00$ 4,366.25$ 4,366.25$ 4,366.25$

Community Corrections Facility Payments 254,235.21$ -$ -$ -$

Option Allocation #1 -$ -$

Option Allocation #2 -$

4,933,855.41$ 414,166.81 414,166.81$ -$ -$ -$ -$ -$ 414,166.81$

(Overspent) /

Underspent Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21

TOTAL SECOND

HALF

Community Corrections Inmate Housing 3,768,217.20$ -$

Community Corrections - COProbation IRT IH 270,206.64$ -$

Community Corrections - Non-Residential Div. 75,395.80$ -$

Community Corrections Correctional Treatment 151,633.75$ -$

Community Corrections Facility Payments 254,235.21$ -$



REMAINING FUNDS IN CONTRACT 4,519,688.60$ -$ -$ -$ -$ -$ -$ -$

Expected

Monthly

Expenditure

Per Contract

Actual Monthly

Expenditure

Actual Monthly $

Under / (Over)

Against Expected

% Under /

Over (-)

against

expected

monthly

% expected expenditure at end of July 2020 8.33% 345,731.65$ 380,562.60$ (34,830.95)$ -10.07% Inmate Housing

% of contract actual expenditure at end of July 2020 -8.39% 23,340.53$ 9,879.76$ 13,460.77$ 57.67% Cond. Of Probation IRT

7,896.17$ 19,358.20$ (11,462.03)$ -145.16% Non-Residential

13,000.00$ 4,366.25$ 8,633.75$ 66.41% Correctional Treatment

COMCOR, INC.

ACTUAL FUNDS PAID TO VENDOR

4th Judicial District - Community Corrections Program Revenue and Expenditures

SUMMARY OF CONTRACT EXPENSES

July 1, 2020 - June 30, 2021

Original

Allocation from

El Paso County

Actual

Expenditures

7/1/2020 to

6/30/2021 Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20

TOTAL FIRST

HALF

Community Corrections Inmate Housing 4,148,779.80$ 279,846.60$ 279,846.60$ 279,846.60$

Community Corrections - Non-Residential Div. 94,754.00$ 5,767.90$ 5,767.90$ 5,767.90$

Community Corrections Correctional Treatment 156,000.00$ 3,525.00$ 3,525.00$ 3,525.00$

Community Corrections Facility Payments 127,117.00$ -$ -$ -$


Option Allocation #2 -$

4,526,650.80$ 289,139.50 289,139.50$ -$ -$ -$ -$ -$ 289,139.50$

(Overspent) /

Underspent Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21

TOTAL SECOND

HALF

Community Corrections Inmate Housing 3,868,933.20$ -$

Community Corrections - Non-Residential Div. 88,986.10$ -$

Community Corrections Correctional Treatment 152,475.00$ -$

Community Corrections Facility Payments 127,117.00$ -$



REMAINING FUNDS IN CONTRACT 4,237,511.30$ -$ -$ -$ -$ -$ -$ -$

Expected Monthly

Expenditure Per

Contract

Actual Monthly

Expenditures

Actual Monthly

$

Under / (Over)

Against

Expected

% Under / Over (-)

of expected

monthly

% expected expenditure at end of July 2020 8.33% 345,731.65$ 279,846.60$ 65,885.05$ 19.06% Inmate Housing

% of contract actual expenditure at end of July 2020 -6.39% 7,896.17$ 5,767.90$ 2,128.27$ 26.95% Non-Residential

13,000.00$ 3,525.00$ 9,475.00$ 72.88% Correctional Treatment

GEO GROUP / COMMUNITY ATERNATIVES OF EPC (CAE)

ACTUAL FUNDS PAID TO VENDOR

Summary of Contract Expenses for SFY21 DCJ (July 1, 2020 - June 30, 2021Page 1

Revised 9/4/2020

DiversionResidential

% Condition of Probation IRT

% DiversionNon-Residential

% Transition %Cond. Of Parole

Residential% Correctional

Treatment % Facility

Payment % % Total

Contracted: 4,198,779.80 43.8% 280,086.40 2.9% 264,508.00 2.8% 4,148,779.80 43.3% - 312,000.00 3.3% 381,352.82 4.0% 9,585,506.82

July Expenses

CCI (171,313.12) - (19,358.20) (129,731.80) (25,562.68) (4,366.25) - (350,332.05)

IRT - 90 Day (14,867.60) (9,879.76) - (7,241.96) (3,069.44) (35,058.76)

Condition of Probation (1,486.76) (1,486.76)

HM1360 Parole SO -

SXO Grant (11,894.08) (2,973.52) - (14,867.60)

RDDT (9,112.40) (1,822.48) (1,486.76) (12,421.64)

- - - -

CAE (100,716.00) (5,767.90) (176,157.08) (2,973.52) (3,525.00) - (283,371.60)

Condition of Probation - - - - -

Non-Contract (95.92) (275.50) (95.92)

Total Expenses for the Month (309,485.88) (9,879.76) (25,401.60) (317,926.84) (33,092.40) (7,891.25) - (703,677.73)

YTD Total (8.3% of Year) (309,485.88) -7.4% (9,879.76) -3.5% (25,401.60) -3.5% (317,926.84) -7.7% (33,092.40) #DIV/0! (7,891.25) -2.5% - (703,677.73)


Agenda Item Summary

Agenda Item Title: SFY20 Unauthorized Absence Report Agenda Date: September 9, 2020 Agenda Item Number: 6-b Presenter: Scot Smith, Community Corrections Program Manager Information: X Endorsement: Background Information: Pursuant to Article II of the El Paso County Community Corrections Board (CCB) By-Laws and section 4a of Colorado Revised Statute 17-27-103, as amended, local community corrections boards are responsible for making assessments on the number of offenders who have escaped from custody. The escape data is based on reports prepared by community corrections program administrators pursuant to Section 11 of the Colorado Revised Statute 17-27-104. The attached Unauthorized Absence Report is for the month of July 2020. Recommended Motion: None

All data reported above was compiled using the Division of Criminal Justice Community Corrections Information and Billing (CCIB) database.

The chart above reflects all community corrections escapes within the specified calendar year for the 4th Judicial District. This includes all residential service types including DIVERSION, TRANSITION, CONDITION OF PAROLE, and CONDITION OF PROBATION.

The chart above reflects the successful program completion rate of the non-specialized residential DIVERSION and TRANSITION community corrections populations within the 4th Judicial District for the specified calendar year.

The chart above reflects the community corrections program escape rate of the non-specialized residential DIVERSION and TRANSITION populations within the 4th Judicial District for the specified calendar year.

COMMUNITY CORRECTIONS PROGRAM DATA

January February March April May June July August September October November December2015 8 7 9 7 8 10 7 8 18 7 9 102016 0 4 15 11 12 9 10 20 6 9 5 92017 12 12 9 8 4 7 17 13 6 8 10 52018 6 8 10 6 11 8 10 13 3 14 10 82019 15 9 9 18 13 7 7 11 14 8 7 82020 15 12 21 16 26 19 32 0 0 0 0 0

05

101520253035

TOTA

L N

UM

BER

OF

ESCA

PES

TOTAL UNAUTHORIZED ABSENCES BY MONTH

2015 2016 2017 2018 2019 2020 Linear (2016)

0.0%10.0%

20.0%30.0%

40.0%

50.0%

60.0%

70.0%

Diversion TransitionDiversion Transition

2015 38.4% 58.7%2016 37.1% 52.5%2017 38.2% 69.0%2018 42.4% 54.8%2019 35.6% 60.9%2020 44.7% 60.4%

SUCCESSFUL COMPLETION RATES

2015

2016

2017

2018

2019

2020

0.0%

5.0%

10.0%

15.0%

20.0%

25.0%

Diversion Transition2015 19.0% 11.2%2016 18.7% 10.9%2017 20.7% 5.1%2018 14.8% 9.4%2019 14.2% 9.1%2020 24.0% 20.8%

UNAUTHORIZED ABSENCE RATES

2015

2016

2017

2018

2019

2020


Agenda Item Summary

Agenda Item Title: Staff Report Agenda Date: September 9, 2020 Agenda Item Number: 6-c Presenter: Scot Smith, Community Corrections Program Manager Information: X Endorsement: Background Information: Staff to provide insight and information on various upcoming events, activities, and/or information otherwise not specifically covered as a separate agenda item. Topics covered under this agenda item will generally consist of the following:

• Upcoming events impacting community corrections services

• Notable activities El Paso County staff members are involved in and/or pursuing

• Information not otherwise captured as a separate community corrections board agenda item

• Service Recognition of Chief Judge Bain

Recommended Motion: N/A


Agenda Item Summary

Agenda Item Title: Voting Procedure - Offender Placement Review Procedures Agenda Date: September 9, 2020 Agenda Item Number: 9-a Presenter: Scot Smith, Community Outreach Program Manager Information: Endorsement: X Background Information: With COVID-19 challenges, changes have been made to the meeting process, to include holding meetings remotely. This item is to clarify certain voting procedures for the monthly in-person meetings (now being held remotely) and approve insertion into the Offender Placement and Review Procedures, most recently approved by the CCB on February 10, 2020. Votes can only be cast by those members attending the meeting. If an organization has to send a temporary or substitute representative in lieu of the representative that normally attends, only the attending person is allowed to vote; the non-appearing “regular” representative cannot send in a ballot separately or with the substitute. Also, ballots cannot be submitted or collected until after all victims have been heard and the agenda item for Case Discussion has been called. Constitutional principles of due process and the guidance of Robert’s Rules of Order require that all voting members have access to the same information before casting their votes. The proposed change to the Offender Placement Review Procedures is attached. Recommended Motion: Move to approve and adopt the proposed changes to the Community Corrections Board Offender Placement Review Procedures to be effective immediately.

1.0 ELECTRONIC BALLOT CCB VOTING PROCEDURES (ELECTRONIC BALLOTS

USUALLY TAKE PLACE ON THE 1st, 3rd, 4th AND 5th WEDNESDAY)

1.1 Collect electronic ballots from board members.

Ballots to be sent via email, fax, or delivered in-person to the appropriate CCP staff member

by 1:00 p.m. on the date the electronic ballot being voted. Electronic ballots usually take place

on the 1st, 3rd, 4th and 5th Wednesday of each month as applicable.

1.2 CCP staff to tally the received ballots and summarize all votes on to a blank ballot, after 1:00

p.m. on the same day.

1.3 A tie vote constitutes a reject.

1.4 CCP staff to enter the Board’s accept/reject decision and total vote count into each offender’s

file located in the Access database.

1.5 CCP staff to create accept/reject letters and send to the appropriate court division, referring

agency, and accepting provider on the same day.

1.6 For any ballot presented at a weekly meeting other than the monthly in-person meeting, if any

voting Board member would like to table the vote on a particular offender so that discussion

may take place at the in-person meeting, that Board member shall notify the CCP before

12:00 p.m. of the Wednesday that ballots are due. Ballots received on the offender will be

voided and the case will be continued to the next regularly scheduled in-person meeting.

1.7 Any improper influence by outside parties experienced by Board members and/or CCP staff

shall be reported immediately to the Board Chair or the Community Corrections Program

Manager for review.

1.8 CCP staff to send ballot results to the CCB via email on the same day.

2.0 IN-PERSON AND VIRTUAL IN-PERSON CCB VOTING PROCEDURES (IF MEETING

WEEK IS 2ND WEDNESDAY)

2.1 Board to hear from any scheduled victims or victim representatives. Members are invited to

ask questions of the victim or their approved representative.

2.2 Absent or after any questions have been addressed, the victim can be excused or stay if they

prefer.

2.3 Members are asked if there are cases that they wish to discuss.

2.4 Only absent or after such discussion, and all victims or victim representatives have been heard,

will CCB members vote on that week’s ballot.

2.5 Ballot Collecting Procedure

2.5.1 In-Person: CCP staff to collect individual ballots from board members.

2.5.2 Virtual In-Person: Board members to email their ballot to the specified CCP staff

member.

2.6 The CCP staff to record the result of the vote and provide the results to the board, if time allows.

2.6.1 If there is not enough time, an email will be sent to the board providing the results

2.7 Voting results will be reported by total numbers of accept, reject, and abstain votes.

2.8 Any improper influence by outside parties experienced by Board members and/or CCP staff

shall be reported immediately to the Board Chair or the Community Corrections Program

Manager for review.

2.9 At the conclusion of the meeting, the CCP staff will provide notification in writing to the

victim’s, referring agency and/or the court of the CCB’s decision.


Agenda Item Summary

Agenda Item Title: DCJ Resumption of Audits and Evaluations Agenda Date: September 9, 2020 Agenda Item Number: 9-b Presenter: Christine Burns, Community Outreach Division Manager Information: Endorsement: X Background Information: On August 12, 2020, El Paso County was notified by the Division of Criminal Justice that they plan to resume their regulatory role by adjusting their processes to allow for more remote and virtual practices. They will work to be flexible and collaborative with each stakeholder to ensure safe and effective methods. There are many details to be worked out and the details may be specific to each site. For our local vendors, the following DCJ Audit information if provided: Community Alternatives of El Paso County Baseline CORE Security Audit completed - 3/31/2020 CAE Sex Offender Spot Check completed - 3/31/2020 PACE Profile completed - 10/11/2018 ComCor, Inc. Baseline CORE Security and Specialized Program Audit completed - 11/7/2019 PACE to be completed

A memo from DCJ related to this matter is attached. Recommended Motion: N/A

700 Kipling Street Suite 1000, Lakewood, CO 80215 cdpsweb.state.co.us

Jared Polis, Governor | Stan Hilkey, Executive Director

Memorandum To: All Community Corrections Partners CC: Joe Thome, Director, Division of Criminal Justice From: Katie Ruske, Manager, Office of Community Corrections Re: Resumption of Audits and Evaluations Date: August 12, 2020 Dear Community Corrections Partners, We recognize these times may feel difficult, demanding, and uncertain. Our office is committed to working together during these challenging times to navigate how COVID-19 has impacted the services provided. While work with the 2017 Colorado Community Corrections Standards may be operationalized differently during this unprecedented time, the DCJ/OCC stands committed to assisting providers and boards with the Standards through measurement, feedback, technical assistance, training, and implementation support. While the pandemic continues to persist so does the need for continuous quality improvement and regulation of the Standards. We will work closely with our stakeholders to establish a safe and meaningful continuation of processes with the goal of providing effective and quality services for improved outcomes. Our teams have identified alternative approaches to conducting field work that are conducive to safety procedures, as well as meet state and local guidelines. Alternative practices include many options for virtual/remote auditing. We plan to resume auditing and evaluation of the Standards and will begin with programs that have not yet received a Core Security audit report and/or PACE Profile. With the input of each program, we will establish a safe and effective process for measurement and feedback. Many programs have already received a Core Security audit report and/or PACE Profile that represents a baseline measurement of adherence to the requirements set forth in the Standards. Baseline measurement was meant to establish a statewide measurement of adherence and determine the opportunity for growth and improvement. Given the uncertainty in how the revised measurement methods will affect data collection, the DCJ/OCC has determined that the remaining results will not be included in a statewide baseline.

Division of Criminal Justice

Office of Community Corrections

700 Kipling Street, Suite 1000

Lakewood, CO 80215

[insert city & zip]

700 Kipling Street Suite 1000, Lakewood, CO 80215 cdpsweb.state.co.us

Jared Polis, Governor | Stan Hilkey, Executive Director

The DCJ/OCC would like to thank the providers and community partners for all your hard work, managing this crisis, and continuing to provide quality services to clients and the community.


Agenda Item Summary Agenda Item Title: Department of Corrections Transition Referrals Agenda Date: September 9, 2020 Agenda Item Number: 9-c Presenter: Scot Smith, Community Corrections Program Manager Information: X Endorsement:

Background Information:

At the Colorado Association of Community Corrections Boards (CACCB) annual meeting held

on July 31, 2020, Bob Mayes in “Offender Services” at the Department of Corrections (DOC),

discussed a case manager’s survey the DOC recently completed on the status of community

corrections referrals. Based on the fact that waivers comprised over 51% of the clients eligible

for community corrections, Mr. Mayes completed a follow up to identify many of the reasons for

those waivers. The survey results are included in this agenda packet. These results appear to

present some great opportunities for collaborative work to strive for decreased waiver rates.

Additionally, Colorado Community Corrections Coalition Chair Brian Hulse and CACCB Board

President, Steven Reynolds wrote letters to DOC Executive Director Dean Williams and he

responded. Those three letters are included for review. Common ground in those letters

included the understanding that community corrections has an important role in

reintegration/reentry to the community from prison and an expressed understanding that there

are ways to improve services to inmates released from prison.

Recommended Motion: N/A

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