Colorado Farm to School Task Force...

S E P T E M B E R 1 2 , 2 0 1 3

1 0 A M – 2 : 0 0 P M

FO RT C O L L I N S , C O LO R A D O

Colorado Farm to School Task Force Meeting

http://www.coloradohealth.org/

Today’s Agenda

10:00am Introductions & welcome visitors

10:15am Review of 2013 Roadmap & meeting norms

10:25am Core Team update

10:45am Final Approval of Task Force By-Laws

10:50am Policy Work Group update

11:05am Outreach Work Group update

11:20am Evaluation Work Group update

11:35pm Upcoming ITA Workshops and Community Process update

11:55pm CO Food Systems Advisory Council Update

Noon BREAK – LUNCH

12:15pm Lunch presentation: The Bucking Horse Sustainability Model

12:50pm Process updates

1:15pm Southeast Colorado Food Hub at Fort Lyon

1:40pm Online FTS platforms

1:55pm Wrap up

2:00pm Adjourn Business Meeting

2:30pm Tour: The Gardens on Spring Creek, 2145 Centre Ave.

Colorado Farm to School Task Force

2

Welcome


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Introductions

Task Force members

Name, Organization, “Seat”

What you like about being a TF

member!

Guests

Name, Organization, TF applicant?

Why are you here/what do you

hope to learn?

RULES OF CONDUCT

ROADMAP


4

Work of the Task Force

Rules of Conduct


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Be respectful

Disagree constructively

Agree to disagree

Seek first to understand

Don’t cross examine

Come prepared

Stay focused

Participate fully

Be timely

Cell phones on vibrate

Colorado Farm to School Task Force 6

JEREMY WEST

JULIE MOORE


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Core Team Update

Members General Activities

Jane Brand Julie Moore Susan Motika Andy Nowak Kristin Tucker Jeremy West Wendy White Julia Erlbaum Taber Ward Shaina Knight

Plan quarterly meeting agenda

Follow up on quarterly meeting tasks

Respond to emerging opportunities

Oversee projects, activities, & opportunities

Review new member applications

Monthly Core Team Meetings


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TF Quarterly Meeting Notes Process


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Core team reviews and approves of Task Force Quarterly Meeting notes

May 2013 notes in today’s packet

Allows for more timely posting of the notes on the FTS website

Recruiting New Task Force Members


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Currently, have four open seats 3 new seats stemming for reauthorization bill

Producer K-12 teacher/principal Higher education food services management

1 vacant seat Colorado Commission for Higher Education (CCHE) redefined as Higher

education faculty/extension

June – September Developed, released application and press release announcements Reviewed early applicants, refined application process to include

references Reviewed final applicants (n=11), assigned Core Team members to

conduct reference interviews, conducted reference interviews Discussed references and assigned Core Team group to conduct

candidate interviews as needed

Task Force Member Duties


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Crafted and finalized duties of Task Force members (see handout) Required of applicants and existing members

DUTIES Attend & participate in quarterly meetings.

Attend & participate on one or more Working Groups

FTS Policy & Regulation

FTS Evaluation

FTS Intensive Technical Assistance

FTS Outreach

FTS Sustainability

Task Force Duties (continued)


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Core Team Officers (chair and vice chair) must participate

State agency reps must participate

Any other Task Force or ex-officio member can participate

As needed Outreach presentations

Respond to media inquires

Optional Presenter on ITA workshop

Tours and presentations to the Task Force

Annual social gathering

ITA Decisions


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Finalized the ITA Planning Process for the Community, Task Force, and ITA Provider

Finalized ITA commitment to the community TA for 3 months post ITA workshops

Tracking community progress at 6 and 12 months after the ITAs

Set up fundraiser registration fee for ITA workshops $25 for all events

Provides incentive for registrants to attend events

Provides money to community to use for FTS activities (e.g., school gardens, school kitchen equipment, etc.)

Vet New FTS Opportunities May Quarterly Meeting Tasks


AgLink provided presentation and Q&A on the online buyer/seller platform

Finalize FTS Bylaws

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Other Core Team Work this Quarter

JEREMY WEST


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FTS Task Force By-Laws Final Approval

Key Provisions


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Voting rules A quorum consists of a simply majority of those attending the

meeting.

Passage of a motion is successful with a simple majority of those attending.

Attendance requirements You must attend 3 of the 4 quarterly task force meetings.

Attendance can be by phone though this should be used only in cases where you have no other choice.

It is important to the functioning of the Task Force to meet in-person as well as to the Task Force mission to learn from and meet community partners around the state.

Key Provisions (cont.)


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Terms Three year terms for members, renewable once (total of 6 years

consecutive service) Founding TF members first term ends December 2013

One year officer terms, renewable twice (total of 3 years of consecutive service)

Renewal process Member and officer receives letter from staff requesting reply for

renewal or resignation

Officers Must have served at least one year as a member to be eligible Eligible members will receive a letter from staff inviting application for

officer position Candidates present their case at TF quarterly meeting prior to the end

the calendar year

TABER WARD

SUSAN MOTIKA


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Policy Work Group Update

Policy Work Group


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Proposed CDPHE policy deliverables, 2013-15

Completed FTS Legislative Trends (August 2013)

JULIE MOORE


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Outreach Work Group Update

Outreach: May – August 2013


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Presentations Rocky Mountain Food Safety Conference, Denver (May 2013)

Farm to School Food Safety Issues

Healthy Schools Leadership Retreat, Vail (June 2013) Supporting Farm to School Through Community Partnerships

Inquires Denver 4-H trip to Rocky Ford: request for activities and

programs to engage youth in local food system while on the bus

Oklahoma, Montana, Michigan inquiries about Task Force

Attendance Southwest Marketing Network conference about FTS, Alamosa

(July 2013)

Outreach: Upcoming & Proposed


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Public Health in the Rockies, Breckinridge (Sept 2013) Two hour FTS Evaluation Workshop training

Healthy Farms, Healthy People FTS webinar series (Oct 2013) FTS: Food Safety Modernization Act and Produce Safety Rule Farm to School and the Cost of Food Safety Farm to School Food Safety Project Food Safety, Urban Farming, and Farm to School

Colorado Association of School Boards (Dec 2013) Proposed: Healthy Food, Healthy Children: How FTS Programs Lead to Better School

Food and How to Get Started

National Farm to Cafeteria conference (April 2014) – To be proposed: Statewide FTS Task Forces FTS Evaluation Toolkit training workshop Healthy Farms, Healthy People panel on FTS & Food Safety

ANDY NOWAK


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Evaluation Work Group Update

Current Status


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Waiting for USDA 2014 Grant Funding announcement

ITA Workshops Carbondale completed

Larimer in November

San Luis Valley in November

Public Health in the Rockies workshop (Sept. 19th)

University of Texas School of Public Health

National Farm to Cafeteria 2014 conference

J U L I A E R L BAU M

LY N K AT H L E N E


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ITA Workshops & Process

FTS Intensive Technical Assistance


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Supporting Materials Developed ITA Process: Expectations for Community, Task Force, and ITA

Provider

ITA Workshop Descriptions

Upcoming ITAs Larimer County

Sustainable Living Fair, September 14

3-4 additional workshops late October/early November

San Luis Valley

Mid-November

JANE BRAND

Colorado Food Systems Advisory Council update


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PLEASE PICK UP LUNCH AND RETURN TO SEATS IN 15 MINUTES

LUNCH PROVIDED BY SPOONS

• HEARTY VEGETABLE (FOSSIL CREEK FARMS)

• CHICKEN CHIPOTLE (RED BIRD FARMS)


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Lunch Break

KRISTIN KIRKPATRICK


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The Bucking Horse Sustainability Model

JEREMY WEST

LYN KATHLENE


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Process Updates

New Member Application


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Online Application

http://coloradofarmtoschool.org/colorado-farm-to-school-task-force/task-force-application/

Colorado Farm to School Task Force 32

JotForm

http://form.jotform.co/form/31606064565857

Subscribe on FTS Website September Edition


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FTS Monthly Updates/Newsletter

First Three! Posted on the Blog


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FTS Champions Rollout

http://coloradofarmtoschool.org/fts-champions/

http://coloradofarmtoschool.org/meet-co-fts-champion-meg-caley/

JULIA ERLBAUM

LYN KATHLENE


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Southeast Colorado Food Hub

Phase I


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Advisory Committee (30+ members)

Identification of all assets via secondary data completed

SECO website

Two upcoming surveys

Buyer survey (Sept 15 – 30)

Producer survey (Nov 1-15)

http://secofood.com/

https://www.surveymonkey.com/s/SECOBuyerSurvey

https://www.surveymonkey.com/s/SECOProducerSurvey

JEREMY WEST


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Online FTS Platforms

Marketplaces for Producers & FSDs


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http://www.aglink.com/Main/default/default.aspx

http://www.localorb.it/

http://food-hub.org/pages/food-tech-landscape

WHAT WORKED WELL?

WHAT CAN WE DO BETTER NEXT TIME?


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Wrap Up

THANK YOU!!!


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Adjourn

2145 CENTRE AVE.

2:30-3:30PM


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Tour

Colorado Farm to School Task Force...

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