[College Name] TVET College Annual Report 2016 FET Colleges/Monitoring and... · Web view6.student...

[College Name] TVET College

Annual Report 2016

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DELETE THIS BOX BEFORE SUBMITTING THE PLANEnsure that the college name has been inserted.

Ensure that the college logo has been inserted.

TABLE OF CONTENTS

ABBREVIATIONS AND ACRONYMS-------------------------------------------------------------------------------------------------------4

PART A: GENERAL OVERVIEW------------------------------------------------------------------------------------------------------------5

1. MESSAGE FROM THE COUNCIL CHAIRPERSON-----------------------------------------------------------------------------6

2. OVERVIEW BY THE ACCOUNTING OFFICER-----------------------------------------------------------------------------------7

3. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY------------------------------------------8

4. STRATEGIC OVERVIEW---------------------------------------------------------------------------------------------------------------9

4.1 VISION, MISSION AND VALUE STATEMENTS-------------------------------------------------------------------------------------9

4.2 STRATEGIC OBJECTIVES------------------------------------------------------------------------------------------------------------9

5. LEGISLATIVE AND OTHER MANDATES----------------------------------------------------------------------------------------10

5.1 LEGISLATIVE FRAMEWORK--------------------------------------------------------------------------------------------------------10

5.2 ANNUAL CYCLE OF REPORTING--------------------------------------------------------------------------------------------------10

6. HIGH-LEVEL ORGANISATIONAL STRUCTURE------------------------------------------------------------------------------11

PART B: PERFORMANCE INFORMATION---------------------------------------------------------------------------------------------12

1. COLLEGE PERFORMANCE AND ORGANISATIONAL ENVIRONMENT-----------------------------------------------13

2. PERFORMANCE REPORTING------------------------------------------------------------------------------------------------------14

2.1 SIGNIFICANT ACHIEVEMENTS DURING THE 2015 ACADEMIC YEAR--------------------------------------------------------14

2.2 ANNUAL PERFORMANCE ACHIEVEMENTS---------------------------------------------------------------------------------------14

2.3 COLLEGE ACHIEVEMENT IN TERMS OF EXPECTED OUTCOMES------------------------------------------------------------16

2.4 STRATEGY TO DEAL WITH UNDERPERFORMANCE-----------------------------------------------------------------------------18

PART C: GOVERNANCE------------------------------------------------------------------------------------------------------------------19

1. CONSTITUTION OF THE COLLEGE COUNCIL AND GOVERNANCE STRUCTURES-----------------------------20

2. COLLEGE PERFORMANCE IN TERMS OF STRATEGIC OBJECTIVES-----------------------------------------------20

3. RISK MANAGEMENT------------------------------------------------------------------------------------------------------------------20

4. REPORTS BY COMMITTEES OF COUNCIL------------------------------------------------------------------------------------20

5. ACADEMIC BOARD REPORT-------------------------------------------------------------------------------------------------------21

6. STUDENT REPRESENTATIVE COUNCIL REPORT--------------------------------------------------------------------------21

PART D: FINANCIAL INFORMATION-----------------------------------------------------------------------------------------------22

1. COUNCIL RESPONSIBILITY AND APPROVAL--------------------------------------------------------------------------------23

2. REPORT OF THE ACCOUNTING OFFICER-------------------------------------------------------------------------------------23

3. REPORT OF THE AUDIT AND RISK COMMITTEE----------------------------------------------------------------------------23

4. AUDITED ANNUAL FINANCIAL STATEMENTS-------------------------------------------------------------------------------23

[College Name] TVET College Annual Report 2016

4.1 REPORT OF THE AUDITOR-GENERAL OR EXTERNAL AUDITORS-----------------------------------------------------------23

4.2 STATEMENT OF FINANCIAL POSITION-------------------------------------------------------------------------------------------23

4.3 STATEMENT OF FINANCIAL PERFORMANCE------------------------------------------------------------------------------------23

4.4 STATEMENT OF CHANGES IN NET ASSETS------------------------------------------------------------------------------------23

4.5 CASH FLOW STATEMENT----------------------------------------------------------------------------------------------------------23

4.6 ACCOUNTING POLICIES------------------------------------------------------------------------------------------------------------23

4.7 NOTES TO THE ANNUAL FINANCIAL STATEMENTS----------------------------------------------------------------------------23


ABBREVIATIONS AND ACRONYMS


DELETE THIS BOX BEFORE YOU SUBMIT YOUR REPORTInsert a table with abbreviations and acronyms used in the report.

PART A: GENERAL OVERVIEW


1. MESSAGE FROM THE COUNCIL CHAIRPERSON


DELETE THIS BOX BEFORE YOU SUBMIT YOUR REPORTThis is an overview of the report by the council chairperson.

The role played by other statutory bodies, committees and policies should be included in

the overview.

The message statement must be signed by the council chairperson.

Limit narrative to a page.

2. OVERVIEW BY THE ACCOUNTING OFFICER


DELETE THIS BOX BEFORE YOU SUBMIT YOUR PLANThis is an overview by the principal of college performance as reflected in the report.

The statement must be signed by the principal as the accounting officer.

Limit narrative to a page.

3. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY


DELETE THIS BOX BEFORE YOU SUBMIT YOUR PLANCopy the declaration and statement below.

The declaration must be signed by the principal as the accounting officer.

To the best of my knowledge and belief, I confirm the following:

1. All information and amounts disclosed throughout the annual report are consistent.

2. The annual report has been prepared in accordance with the guidelines issued by the

Department of higher Education and Training.

3. The annual financial statements have been prepared in accordance with the relevant

standards, frameworks and guidelines issued by National Treasury.

4. The accounting officer, i.e. the principal, is responsible for the preparation of the annual

financial statements and for the judgements made in this document.

5. The accounting officer, i.e. the principal, is responsible for establishing and

implementing a system of internal control that has been designed to provide

reasonable assurance as to the integrity and reliability of the performance information,

the human resources information and the annual financial statements.

6. The Auditor-General and/or external auditors express an independent opinion on the

annual financial statements.

In my opinion, the annual report fairly reflects the operations, the performance information,

the human resources information and the financial affairs of TVET College for the

financial year ended .

4. STRATEGIC OVERVIEW4.1 Vision, Mission and Value Statements

4.2 Strategic ObjectivesInsert the strategic objectives of the college as reflected in its 2015/16 - 2019/20 strategic plan.


DELETE THIS BOX BEFORE YOU SUBMIT YOUR PLANCut and paste the vision, mission and value statements of the college in the graphical

representation provided below.

OR

Simply provide in narrative form.

VISIONWhere we want to be

MISSIONWhy we

exist

VALUESHow we behave

STRATEGIC GOALS AND INITIATIVES

What we are going to do

INDIVIDUAL PERFORMANCE

How we manage our individual performance

ORGANISATIONAL PERFORMANCE

How we manage our collective performance

5. LEGISLATIVE AND OTHER MANDATES5.1 Legislative Framework

In terms of Sections 25(3) and 25(4) of the Continuing Education and Training (CET) Colleges

Act, No 16 of 2006 (as amended), public technical and vocational education and training

(TVET) colleges are required to produce annual financial reports and to comply with any

reasonable additional reporting requirement established by the Minister. Moreover, Section 44

of the Act requires colleges to annually report to the Minister in respect of its performance and

its use of available resources.

In addition, these pieces of legislation govern and steer the college in terms of achievement of

its strategic and performance objectives.

Note: List the legislative and policy mandates as captured in the 2015/16 - 2019/20

strategic plan of the college.

5.2 Annual Cycle of ReportingThe final annual reports of the TVET colleges must be submitted to the Department on the last day of September the following year. These reports, referred to in Sections 25 and 44 of the

CET Colleges Act, must include:

o a report on the overall management and governance of the college;

o a report on its overall performance and use of available resources;

o duly audited annual financial statements; and

o any additional information required by the Minister in terms of the Act.


DELETE THIS BOX BEFORE YOU SUBMIT YOUR PLANCopy and paste sections 5.1 and 5.2 to the report of the college.

6. HIGH-LEVEL ORGANISATIONAL STRUCTURE


DELETE THIS BOX BEFORE YOU SUBMIT YOUR PLANInsert organogram of the college and indicate the levels of management up to campus

management level. Indicate vacant posts and acting positons. Also indicate the number of

lecturing and support staff.

PART B: PERFORMANCE INFORMATION


1. COLLEGE PERFORMANCE AND ORGANISATIONAL ENVIRONMENT


DELETE THIS BOX BEFORE YOU SUBMIT YOUR PLANIn a narrative provide an overview of the performance and organisational environment of

the college in order to achieve its strategic and annual performance objectives and targets.

2. PERFORMANCE REPORTING

2.1 Significant Achievements during the 2015 Academic YearNarrative section on significant performance in terms of the strategic objectives and annual

performance targets.

2.2 Annual Performance AchievementsUse the table below to report on achievement of annual performance targets.

STRATEGIC OBJECTIVES

PERFORMANCE INDICATORS

TVET COLLEGE 2016 PLANNED

TARGET

TVET COLLEGE 2016

ACHIEVEMENT

EXPLANATORY REMARKS

SO 1To provide quality technical and vocational education and training services and increase academic achievement and success of students

Appropriate teaching and learning support plan developed and implemented (n)Appropriate student support plan developed and implemented (n)Improved certification rates in:NC(V) L4N3 &N6 (%)Throughput rate (%)Funded NC(V) L4 students obtaining qualification within stipulated time (%)TVET students enrolled in foundation or bridging programmes (n)Students completing artisan-related programmes (n)


DELETE THIS BOX AND THE TABLE BEFORE YOU SUBMIT YOUR PLANReport on performance in terms of the strategic objectives and annual performance targets

captured in the tables below.

Performance should also be reported on in terms of significant achievements as well as

intervention strategies to deal with underperformance.

Reference must be made to planned performance as recorded in the 2016 annual performance

plan (refer to Tables 3.2 and 3.4 of the college APP).




TARGET

TVET COLLEGE 2016

ACHIEVEMENT

EXPLANATORY REMARKS

Established centre/s of specialisation (COS) (n)

SO2To have adequate infrastructure and systems in place to increase access and provide effective services to students

Headcount enrolment (n)

Students accommodated in college accommodation (n)

Qualifying students obtaining financial assistance (n)

SO3To develop partnerships and maintain good stakeholder relations to increase the number of students who are adequately prepared to enter the labour market or further and higher learning opportunities

Beneficial and functional college partnerships (n)

TVET lecturers placed in workplaces for specified periods (n)

TVET students placed in workplaces/industry for specified periods for work exposure, experiential learning and/or certification purposes (n)





TARGET

TVET COLLEGE 2016

ACHIEVEMENT

EXPLANATORY REMARKS

SO4To ensure continuous business excellence in terms of good corporate governance and effectual management of all college resources as well as information and data reporting

Compliance to governance standards (%)

Compliance to policies and regulations applicable to the TVET College sector (%)

Obtaining unqualified audits or assessments (n)

Compliance with national policy of college examination centres conducting examinations and assessments (%)

SO5To monitor and evaluate all college processes in terms of the framework for TVET college performance and report quarterly in this regard

Accurate M&E quarterly reports submitted (n)

2.3 College Achievement in terms of Expected OutcomesUse the table below to report on achievement of sub-outcomes 2 and 4 targets.


NoOutcome Indicator

2016/17 Planned National Target

TVET College 2016 Planned

Target

TVET College 2016

Achievement

Explanatory Remarks

1.Headcount enrolments (n)

829 000

2.Certification rates in TVET qualifications (%)

NC(V) L4: 40%N3: 65%N6: 45%

3.

Compliance with national policy of college examination centre/s conducting national examinations and assessments (%)

100%

4.Throughput rate (%)

5.

Students accommodated in public TVET college accommodation (n)

6.

Qualifying TVET students obtaining financial assistance (n)

200 000

7.

Funded NC(V) L4 students obtaining qualification within stipulated time (%)

15%

8.Compliance to governance standards (%)

100%

9.

TVET lecturers placed in workplaces for specified periods (n)

10. TVET students placed in workplaces/industry for specified periods for work exposure,


NoOutcome Indicator

2016/17 Planned National Target

TVET College 2016 Planned

Target

TVET College 2016

Achievement

Explanatory Remarks

experiential learning and/or certification purposes (n)

11.

Students completing artisan-related programmes (n)

2.4 Strategy to deal with underperformanceNarrative section on dealing with underperformance in terms of the strategic objectives and

annual performance targets.


PART C: GOVERNANCE


1. CONSTITUTION OF THE COLLEGE COUNCIL AND GOVERNANCE STRUCTURESReport on:

o Names of council chairperson and members as well as their designated functions;

o Appointments made in the year in terms of Sections 10(4) and 10(6) of the CET Act;

o Number of meetings held and for what reason;

o Performance in terms of its statutory functions, explained in Section 10(1)-(3) of the CET

Act;

N.B. You may refer to a typical standard College Charter for the required functionality of a

College Council.

2. COLLEGE PERFORMANCE IN TERMS OF STRATEGIC OBJECTIVESReport on:

o Communities served by the college and its contribution within these communities the

operational year.

o Brief summary of achievement of the college in terms of the strategic sub-outcome

targets.

3. RISK MANAGEMENTReport on how risks to college performance and governance are managed. This section may

include reference to fraud and corruption.

4. REPORTS BY COMMITTEES OF COUNCILInclude in this section narrative reports on activities and performance by the:

4.1 Audit Committee

4.2 Finance Committee

4.3 Conditions of Employment Committee

4.4 Planning and Resource Committee

4.5 Any other.


DELETE THIS BOX BEFORE SUBMITTING THE PLANThis is a narrative section that outlines the position taken by the College Council in terms

of both strategic and operational matters of the college for the year of operation.

In addition council must report on its committees and sub-structures.

5. ACADEMIC BOARD REPORTInclude in this section a narrative report on the constitution, activities and performance by the

Academic Board.

6. STUDENT REPRESENTATIVE COUNCIL REPORTInclude in this section a narrative report on the constitution, activities and performance by the

SRC.

Note:The Student Development and Support Directorate will provide support and structure in

terms of this report.


PART D: FINANCIAL INFORMATION


1. COUNCIL RESPONSIBILITY AND APPROVAL

2. REPORT OF THE ACCOUNTING OFFICER

3. REPORT OF THE AUDIT AND RISK COMMITTEE

4. AUDITED ANNUAL FINANCIAL STATEMENTS4.1 Report of the Auditor-General or External Auditors

4.2 Statement of Financial Position

4.3 Statement of Financial Performance

4.4 Statement of Changes in Net Assets

4.5 Cash Flow Statement

4.6 Accounting Policies

4.7 Notes to the Annual Financial Statements


DELETE THIS BOX BEFORE SUBMITTING THE PLANThis section outlines the financial position of the college for the year of operation and includes

the audited annual financial statements of the college.

The templates to complete this section will be provided by the Chief Directorate: Financial

Planning and Coordination.

The headings for this section are provided.

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