COLLECTION STORAGE USE. ALUMNAE FIND THEM KNOW THEM ENGAGE THEM

Click here to load reader

  • date post

    19-Dec-2015
  • Category

    Documents

  • view

    216
  • download

    0

Embed Size (px)

Transcript of COLLECTION STORAGE USE. ALUMNAE FIND THEM KNOW THEM ENGAGE THEM

  • Slide 1
  • COLLECTION STORAGE USE
  • Slide 2
  • ALUMNAE FIND THEM KNOW THEM ENGAGE THEM
  • Slide 3
  • Alumnae information is obtained in a wide variety of ways and formats
  • Slide 4
  • DATA SOURCES Alumnae Volunteers College Staff Google Alerts/Searches Facebook Twitter LinkedIn Return Mail Surveys/Questionnaires Email Signatures Out Of Office Replies Resume/CV Admission Import Files/Applications Event Registration Forms Quarterly Class Notes Club Letters Class Letters News Clippings Obituaries Online Directory Updates NCOA (National Change of Address) Software Award/Fellowships Research Responses To Requests For Information Print Directory
  • Slide 5
  • Online Class Notes Alumnae can post class notes online at anytime. We are notified when a note is posted. Alumnae have option to post the note to Facebook too.
  • Slide 6
  • Online Class Notes Alumnae can upload personal photos with their class note
  • Slide 7
  • Online Class Notes or can include as much information as they want. Alumnae can update their information directly via their online directory profile. Last year we had over 2000 records updated.
  • Slide 8
  • College staff Staff from college offices share information they receive from alumnae, like this alumnae volunteer form from the Office of Admission.
  • Slide 9
  • Email Opt Out Postcard We recently mailed a postcard to 1,000 alumnae who had opted out of receiving all emails. As a result, more than 100 alumnae changed their email preferences and are now receiving Alumnae Association emails. ARE YOU SURE?
  • Slide 10
  • LinkedIn We are notified when group members or their connections change their profiles. We follow up with an email/update form requesting more information if needed.
  • Slide 11
  • Bounce Back Postcard Postcards are periodically sent to alumnae individually or in large groups when emails have bounced back to us.
  • Slide 12
  • News Clippings Alumnae and staff send in news updates from sources including print and online magazines, newspapers, press releases, and Web news. We also use Google search and RSS feeds to capture daily news featuring alumnae
  • Slide 13
  • Return Mail We pay for return mail service from United States Postal Services but have reduced costs this past year by using the NCOA program to review addresses before mailings are sent. We average 200 address changes a month using the NCOA program resulting in a savings of over $1000.00 this year.
  • Slide 14
  • Surveys The print directory survey is sent out every 5 years with pre-printed data we have on file so alumnae can correct or add new data.
  • Slide 15
  • Alumnae data informs and updates us. It makes possible our mission: to connect alumnae to each other and to the Association and the College.
  • Slide 16
  • TYPES OF DATA STORED Biographical Contact Relationships Education Employment Volunteer Visits To Campus Trips Awards Communications Lists Interests
  • Slide 17
  • MOUNT HOLYOKE COLLEGE DATABASE Datatel Colleague is an advanced enterprise resource planning solution designed specifically for higher education. Colleague places your institutions information at your fingertips. Based on an innovative single-source technology approach, coupled with a date-driven rules-based architecture, Colleague has unparalleled flexibility. Colleague works with virtually any database platform, operating system, integrated portal, and course management software solution, enabling you to choose the most cost-effective and dynamic configuration for your particular institution. The groundbreaking architecture of Colleague preserves and maximizes your investment by allowing for independent and flexible upgrades, without affecting integral system components. You quickly receive and implement clear, concise system updates to address ongoing changes, such as regulatory mandates. Datatel Colleague includes five integrated components (we have four), providing your institution with an enterprise-wide solution: Colleague Student and Financial Aid Colleague Finance Colleague Advancement Colleague HR
  • Slide 18
  • Online Directory. Our pre-populated, secure Online Directory is the core of constituent Internet services for most institutions and groups, enabling alums/members to connect easily with their alma mater or association and with each other. The Online Directory provides sophisticated networking capabilities for your constituents, increases participation through its viral marketing features, and lets you capture additional data and report on activity and usage. The most scalable directory in the higher education and association market today, it gives both you and your constituents complete control over profile content. With more data fields available, your constituents will be able to network beyond basic address location and company name to areas such as clubs, athletics, schools, hobbies, professional affiliations, Greek organizations and more. Class and Member Notes. Leverage one of the most successful and engaging offline activitiesclass notesto attract and retain alumni/members. Alumni/members can enter a note (or just fill out a few fields and the software will generate the note for them automatically) as well as include photos. You determine the selection of notes that alumni/members see based on criteria such as class year, major, or campuspersonalizing the experience for your alumni/members. Since Class and Member Notes are tied to each individuals Online Directory profile, they help you build deeper profiles for alumni/members and a more comprehensive database for you. Permanent Email. Give your constituents an email address that never changes and that is affiliated with your institution or organization. Even when they change jobs or email providers, their permanent email addresses will remain the same. Harris Connect hosts this service, so it is supportedas with all other Harris Connect applicationswith full redundancy. Unlike most other vendors, we also provide multiple levels of SPAM protection. Career Advisor Network This sophisticated online tool, developed by Harris Connect and the Association of Yale Alumni, creates a mentoring network that can facilitate the gathering of additional data not currently found in your existing database and enables you to pre-populate and exchange data online with existing mentoring information. Customized to your organization, it is highly functional and includes comprehensive reporting capabilities. ALUMNAE ASSOCIATION ONLINE DATANASE/RESOURCES
  • Slide 19
  • BIOGRAPHICAL Birth/ Undergraduate Name Preferred Name Preferred Mailing Name Nickname Salutation Name * Reunion Year(s) Birth Date Birth Place Ethnicity Citizenship Marital Status Gender Date Of Death Denomination * Maintained by Development Staff
  • Slide 20
  • WE KNOW 110 alumnae share June 1oth as their birthday. Quincy, MA is the birth place for 5o alumnae.
  • Slide 21
  • CONTACT DATA CODES/PREFERENCES Addresses Home(s), Seasonal, Business, Other Phones Home(s), Seasonal, Business, Cell, Fax Emails Primary, Business, Other, Assistant Web Site Addresses Personal, Work Preferred Residence Preferred Mailing Start/End Date Chapters Preferred Email Mail Rules Change Date Source Of Change
  • Slide 22
  • WE KNOW 41% OF ALUMNAE WITH A REPORTED NON-U.S. CITIZENSHIP CODE LIVE IN THE UNITED STATES. WE HAVE OVER 31,000 MAILABLE ALUMNAE. OVER 70% OF ALUMNAE HAVE AT LEAST ONE EMAIL ON FILE.
  • Slide 23
  • WE KNOW 84% of Domestic alumnae reside in 18 states. Massachusetts leads with 20%
  • Slide 24
  • WE KNOW
  • Slide 25
  • RELATIONSHIPS SPOUSE/PARTNER Biographical, Contact, Employment*, Education*, Volunteer* CHILDREN Biographical, Contact PARENTS** Biographical, Contact, Employment, Education OTHER - AUNTS, SISTERS, GRANDPARENTS, GRANDCHILDREN, FRIENDS***, Biographical, Contact * Maintained by Association & Development Staff, ** Maintained by Development staff, *** Maintained by Association, Development, Admission staff
  • Slide 26
  • WE KNOW WE HAVE OVER 28,000 ALUMNAE WITH AT LEAST ONE SPOUSE/PARTNER/CHILD RELATIONSHIP ON FILE. OVER 700 ALUMNAE LIST THEIR MARITAL STATUS AS PARTNERED. 52 MEMBERS OF THE CLASS OF 2014 HAVE AT LEAST ONE ALUMNAE RELATIVE.
  • Slide 27
  • EDUCATION Institution Name* Degree/Certificate Degree/Certificate Date Major(s) Minor (S) Academic Level Honor(s) Start/End Date * Mount Holyoke education records are maintained by Registrar staff
  • Slide 28
  • WE KNOW 102 ALUMNAE HAVE MAJORED IN URBAN STUDIES; 18 RECEIVED ADVANCED DEGREES WITH AN URBAN STUDIES MAJOR. 2384 ALUNAE HAVE TOLD US THEYVE EARNED A Ph.D. OF THE MORE THAN 1000 ALUMNAE WHO ATTENDED HARVARD AFTER MOUNT HOLYOKE COLLEGE, 101 REPORTED EARNING A MASTERS IN TEACHING (MAT) DEGREE.
  • Slide 29
  • EMPLOYMENT EMPLOYER* TITLE/POSITION ADDRESS DIVISION/DEPARTMENT BUSINESS PHONE/FAX BUSINESS URL START/END DATES STATUS VOCATION/INDUSTRY AREA OF EXPERTISE * We create/maintain a record for organizations related to alumnae
  • Slide 30
  • WE KNOW THESE COMPANIES EMPLOY MEMBERS OF THE CLASS OF 2003
  • Slide 31
  • VOLUNTEER ORGANIZATION Mount Holyoke Non-Mount Holyoke RELATION TYPE ROL