COE Manual & Training

8/12/2019 COE Manual & Training

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COE/MOU System

COE/MOU F ield Management

FGS presentation on 21 July 2009

Briefer:

Jacob Kerzel Andersen, OIC/COE Unit

Also present:

Hanna Denekew, COE desk officer


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Overview

A reimbursement system created by member states formember states which identifies who is responsible forwhat related to TCC support of peacekeeping missions:

Equipment (major and minor), maintenance, and consumables Services and standards

Loss or damage

Transportation of equipment and personnel

Inspections and verification Reimbursement rates


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COE Management in the Field Each mission with formed bodies should have an integrated

COE Unit:

COE personnel in the field verifies, inspects and reports,and provides guidance on the logistics aspects of theCOE/MOU system (PDVs, Recces, to UNHQ, daily inmissions, etc.)

ChiefP3/4 Team LeadersFS 5/6/P3 COE InspectorsFS 4/5 (may be UNV)

COE Assistantsnormally local staff/UNV Database Managernormally an Insp/Asst Admin Assistantsnormally local staff Military/Police staff (CAP/MAJ/Lt COL)


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COE Unit/CPMSS/SSS/LSD/DFS

Responsibilities

Reviews Verification Reports to ensure technical compliance.

Identifies and reports on shortfalls/surpluses in COE capabilities in fieldmissions and assists other UN stakeholders to deal with Permanent Missions toaddress shortfalls/surpluses.

Conducts global and mission specific analysis of COE capabilities in fieldmissions and cost estimates for generic formed unit types. Develops tools tosupport analysis (COE Business Objects Operational Reporting, ERP/CRM).

Develops COE related policies, procedures, guidelines and training material andprogrammes. (Guidelines for Field Verification and Control of COE, Disposal of

COE, COE Training Modules, COE Manual, COE/MOU Management ReviewBoards, LogOps training).

Reviews other guidance material to ensure conformity with COE Manualrequirements i.e. Surface Transport Manual, Fuel Manual, TCC/PCC Guidelines,Force Requirements Statements, Mission COE related SOP.


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COE Unit/CPMSS/SSS/LSD/DFS

Responsibilities (continued)

Maintains and enhances the COE Database, (the platform that supportsverification report generation). Raises/amends MOU in the COEDatabase to allow missions to raise verification reports (for missions instart-up phase or for those temporarily unable to do so.)

Provides advice on COE staffing for missions, prepares generic COE VAfor field posts and conducts limited technical clearance functions whenrequired (some missions are still technically unable to clear).Recommends review by FPD of candidates denied initial clearance;under certain circumstances i.e. COE/PMU staff already on-board, ex-military/police COE staff etc.

Provides technical advice to the field and at HQ, on all LSD relatedaspects of the COE System, including, in conjunction with MCMS, FGSand PolDiv, COE briefings to PM representatives

Maintains the COE Website: www.un.org/depts/dpko/coe/home.html


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The COE Unit Does Not:

Review MOUs and attend MOU negotiations on a regular basis.

Normally provide staff for PDV.

Normally attend VTC or internal pre-MOU negotiation planningmeetings.

Regularly review individual verification reports searching forsurpluses/deficiencies with operational/logistic support implications -andno-one else does either! MCMS staff review all reports but do so lookingfor discrepancies between MOU and the reality on the ground only forreimbursement purposes.

Take the lead in resolving surpluses/deficiencies with PM.


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Some facts 361 formed units deployed in 14 missions with

42,541 pieces of Major Equipment. Up from 300 (+)units in 16 missions in Jan. 2008 with app. 33,300items (almost 30% increase in ME);

96,372 troops under MOUs (contingent members);

Total TCC entitlements per year are $2,24 billion. Lastyear it was $1,86 billion - Up by 20.43 %; Steadygrowth.

Currently 164 staffinvolved in field verification (133

civilians, 23 military, 4 police, 4 vacant). Does notinclude HQ experts that participate in inspections.

More than 2,800 annual verification reports with awealth of information. Standard performance reportsas well Big business. Large impacts.


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=MOUHOW many

Personnel

WHAT Major

Equipment

WHICH SS

Categories++

Contingent Troops

Annex A of the MOU defines number of troops and soldiers kit.

Numbers above those in MOU are national responsibility;

10% extra reimbursement for Infantry units, 25% for Logisticsunits (medical, engineering, aviation,);

Reimbursed standard troop costs ( $ 1,101 per month, incl. $68

for soldiers kit and $5 for personal weapon and training

ammunition;

Troop cost reimbursement may be paid without signed MOU.

COE field personnel inspects personal equipment and verifies

monthly TSRThere is no COE reporting as such for annex A.


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Major Equipment

MOUWHICH SS

Categories= ++

DRY

Lease

WET

Lease

What MajorEquipment

How ManyPersonnel

Annex B of MOU details equipment, deployment routes, and

mission factors (correctional for hardship)


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Major Equipment

TCCs allowed to bring 10% extra equipment at UN expense to ensureserviceability of the equipment at all times. Extra equipment not reimbursed;

Painting and repainting of equipment at UN expense;

Deployment and Repatriation by UN (may be under LOA);

Special case equipment;

Mission Factors:

Apply mission wide, equally to all TCCs; Determined during technical survey mission (MPS),

subject to periodic review;

Three conditions, each a max of 5%:

Extreme environment;

Intensified operational conditions; and Hostile action/forced abandonment.

COE Inspectors inspect all major equipment and associated minorequipment, spare parts and consumables on a regular basis.


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Inspection


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Arrival Inspection

Major Equipment The Inspection Team will verify item by item:

- Equipment category/group.

- Item description.- Chassis/serial number.

- UN/National registration number.

- That the equipment is operational and inserviceable condition.

The Inspection Team will make assessment of theunits capability for maintenance of major equipment.


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Self-Sustainment Categories

MOUWHICH SS

Categories

WHAT Major

Equipment

HOW many

Troops= ++

CATERINGCOMMS

OFFICE

ELECTRICAL

LAUNDRY & CLEANING

TENTAGEACCOMMODATION

MEDICAL (to Level 1)

MINOR ENGR

EOD

OBSERVATION

IDENTIFICATION

NBC

FIELD DEFENSE

FIRE DETECTION

FIRE FIGHTINGMISCELLANEOUS


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Emphasizes the CAPABILITY, allows for differentlevels of equipment between TCCs. Responsibility forSelf-Sustainment is conditional based on the missions

requirements and the UNs and TCCs capabilities.

Must meet established STANDARDS according toCOE Manual.

MODULAR Concept: TCC can generally not bepartially SS in any category

Self-Sustainment


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Catering


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Catering


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Catering dry storage


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Catering

dry storage


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Inspections

MOU HOW manyTroops WHAT MajorEquipment WHCH SSCategories= ++

Inspections

Reimbursements


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Verification Reports/Inspections

Mandatory inspections:

Arrival Inspection (immediately upon arrival or in agreement); Periodic Verification Inspections/Spot Checks (Quarterly);

Operational Readiness Inspections (semi-annually);

Repatriation Inspection (upon repatriation)

Aim

Terms of MOU met by UN and TCN and MOU remains appropriate;

Verify that equipment is serviceable;

Verify self-sustainment standards met.

Verification reports to MCMS normally every three

months for reimbursement purposes


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COE Management in the Field

Inspection may take from one day to a week to complete; Planning and Coordination for inspections vital

Minimize disruption to units;

Obtain services of technical experts; and

Admin (travel, accommodation, security, etc).

Lotus Database used for management of equipment andreports;

VR raised electronically and submitted with signed scanned

version to MCMS/FBFD;

For operational reasons yes/no for self-sustainment with

amplifying notes for operational assessment.


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TCC Performance

TCCs deploy personnel as agreed;

Major equipment serviceability generally high (>90%) with some significant exceptions (Dec. 2008):

Combat vehicles: 84%

Generators: 85%

Engineering vehicles and engineering equipment: 89%

Support vehicles (MP/CP): 90%

Self-sustainment on average 95% satisfactory servicein all categories. However, great variance. Worst are:

MONUC: 80% UNMIL: 84%

UNMIT: 85%


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ExampleME Verification Reports


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ExampleSS Verification Reports

CO i i


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Recent step: Introduction of mandatory COE and MOU

Management Review Boards (executive level)

Goal: To improve the effectiveness of the management of

the COE program in the field and at UNHQ;

Implemented in UNMIL, UNMIS, MINUSTAH, ONUCI,UNIFIL, UNMIT, and MONUC. Other missions pending;

A requirement according to the COE Manual (2008),

Chapter 10.

COE M i h Fi ld


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COE/MOU Management Review Boards:

Oversee implementation of the Mission COE program; Review MOU compliance by Contingents and Mission;

Review adherence to verification and reporting

procedures. Review mission SOPs;

Identify optimal utilization of military/police/civilianresources. Review and recommend cost-effective

support solutions;

Review results of ORIs, analyze shortfalls, surpluses

and deficiencies. Recommend remedial actions; Recommend amendments to MOUs;

COE M i h Fi ld


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COE/MOU Management Review Boards:

Periodically review Mission Factors; Make recommendations to reimburse TCC/PCC

for major equipment deployed in lieu of other;

Review mission specific requirements,standards and scales of issue for facilities,

equipment and supplies;

Review requirements and solutions for disposal

of COE in the mission;

Review and make recommendations, as

necessary

CMMRB


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CMMRB

Composition Chairperson: DMS/CMS or Chief Integrated Support Services

(CISS).

Deputy Chairperson: Deputy Force Commander (DFC), DeputyPolice Commissioner (DPC), Chief of StaffMilitary (COS), or HQChief Operations OfficerMilitary (COPS).

Member: Chief Logistics Officer (Military and/or Police)

Member: Chief Logistics Officer (Civil)

Member: Chief COE Officer

On call as required:

Contingent Commander and/or Chief Logistics Officer Specialists from Administrative and Technical Sections


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Field Implementation

Important sources of information

Manual on Policies and Procedures concerning Reimbursement andControl of Contingent-owned Equipment of Troop-ContributorsParticipating in Peacekeeping Missions - COE Manual (2008);

Memorandum of Understanding (MOU) including annexes AH;

TCC Guidelines (Annex G to MOU);

COE Home page: http://www.un.org/Depts/dpko/COE/home.html COE Manual in five languages;

COE Bookletintroduction to COE System;

COE abbreviations;

Links to important sites for additional information, i.e. UNITAR, DPKO,LSD/DFS and other;

Mission specific SOPs and Logistics Instructions, CONOPS, Status ofForces Agreement (SOFA), and ROE.

Recommend the $50 US UNITAR COE Course!
http://www.un.org/Depts/dpko/COE/home.htmlhttp://www.un.org/Depts/dpko/COE/home.html

COE Manual & Training

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