Coaches Policies and Guidelines - hadleyma.org · Hadley Park and Recreation Coaches’ Policies...

Hadley Park and Recreation Coaches’ Policies and Guidelines - 1 -

Coaches’ Policies and Guidelines

Including

Tee-ball, Soccer and Basketball

Version 1.1 updated 1/31/07


OPENING COMMENTS: 3

I. GENERAL PARK & RECREATION POLICIES & INFORMATION: 3

A Note to Coaches: 3

II. RESPONSIBILITIES: 6

A. RECREATION COMMISSION RESPONSIBILITIES: 6

B. COACHING STAFF RESPONSIBILITIES: 6

C. PLAYERS’ RESPONSIBILITIES 7

D. PARENTS’ RESPONSIBILITIES 8

II. POLICIES AND GUIDELINES: 8

A. TEAM SELECTION/DRAFTING PROCEDURES: 8

B. GENERAL INFORMATION CONCERNING THE TEAM SELECTION PROCESS: 9

1) NOTIFICATION OF PLAYERS: 9

2) SCHEDULES, PRACTICES & GAMES: 10

C. FACILITIES, FIELDS & WEATHER CONDITONS: 10

D: FIRST AID KITS: 11

E: SPORTSMANSHIP 11

F: TRAINING: 11

G. GENERAL GRIEVANCE PROCEDURES: 11

H. COACHES DISCIPLINARY PROCEDURE: 11

I. DEALING WITH PARENTS: 12

III. OFFICIALS: 13

A. DEALING WITH OFFICIALS: 13

B: HOW TO BECOME AN OFFICIAL OR TIMEKEEPER: 14

1: SOCCER OFFICIALS: 13

2: BASKETBALL OFFICIALS: 14

3: BASKETBALL TIMEKEEPERS: 14

C: GENERAL RULES FOR OFFICIALS: 14

D: OFFICIALS DISCIPLINE & PENALTY CLAUSE: 14

CODE OF CONDUCT: 15

Soccer Information: 18

Basketball Information: 18

CHARACTERISTICS OF AGE GROUPS 19

IV. ARTICLES OF INTEREST: 21


OPENING COMMENTS: The intent of this document is to outline the various responsibilities, polices and procedures for participants in the Hadley Park and Recreation Commission’s programs.

We appreciate constructive input from the community, and strive to offer quality programs activities and special events serving the citizens of Hadley.

If you would like to offer your comments, feedback, ideas or suggestions, please contact our

office at 586-6375, or email us at [email protected]. The best way to improve our services for the town is for residents to provide feedback.

The Park Commission reserves the right to modify these policies and guidelines.

I. GENERAL PARK & RECREATION POLICIES & INFORMATION: Our Mission: The Hadley Park and Recreation Department, operating under the direction of the elected board

of Park Commissioners, is dedicated to providing leisure activities to enrich people’s lives and contribute to the total development of our community. We excel to meet the needs of our

customers and residents and the needs of the Town of Hadley through activities that are representative of the best practices of our profession.

The mission of all our youth sports programs is to promote a fun, yet challenging environment in which participants are introduced to and taught the basics of a given sport. The program is

strictly recreational in nature and emphasizes equal opportunity for involvement and participation.

A Note to Coaches:

Greetings Coaches:

Welcome to the Hadley Park and Recreation Department's coaching staff! We are grateful to you

for volunteering your time to help our young athletes develop their skills and enjoy participating in sports. Whether you are in charge of a team, assisting or just dropping by when you have time

to help, everything you do and say will have an impact on your players. As coaches, you are in a unique position to create positive memories about youth sports for the

children in your charge. Our aim is to have players return again and again, year after year, to participate in our programs because the experience was fun for them, and they remember being

allowed to just be kids and play the game. When their parents ask them, "How was your practice/game?” we hope they'll answer, "It was FUN!" We encourage you to consider yourself a teacher first and a coach second. You volunteered because you care about kids and sports. As you know, participation in organized sports is just

one part of a child's overall development as a person. Building self-esteem, teamwork, problem-

mailto:[email protected]


solving, social development--these things will all take place throughout the season along with learning sports skills. You are the vehicle through which this learning will occur. Keep the focus

on what's best for the players and what would be fun for you if you were their age!

Finally, please don't hesitate to call us if you think we can help make your season a better one. We support you in your efforts to make the youth sports experience a positive one for your

players. Have fun out there! The Hadley Park Commission

Program Information, Registration and Town Waiver forms:

These forms must be completed prior to participating in any Hadley Park and Recreation program. Each registrant is not allowed to participate until both registration and payment requirements are met. Registration information may be mailed or dropped off to the Park and Recreation office,

located at 239 River Drive in the North Hadley Hall. Program information and registration forms are also available at the following locations;

Town Hall at 100 Middle St.; Goodwin Memorial Library at 50 Middle St.; Niedbala’s Store on Russell St.; and at the Hadley Public Schools.

Visit the Park and Recreation web page at http://hadleyma.org/offices/parkandrec.shtml to view the latest program information. Registration and waiver forms are also available on the web site.

Program listings are also viewable on the community access channel (TV 5).

Program information may also be advertised in the following published media: the Union News; the Daily Hampshire Gazette; the Rooster-First Congregational Church of Hadley newsletter; the

Most Holy Redeemer weekly church bulletin; or in the Hadley PTO Chalk Talk newsletter. After School and Tardiness Policy:

Children participating in any Park and Recreation after-school program must have a signed permission slip by a parent/guardian to their homeroom teacher to attend. Also, parents must

indicate on the permission slip who will be picking up the child from the activity. One signed permission slip may be written for the duration of the program with the specific details.

Parents/guardians must be considerate of the program schedule and pick up their children at the designated time. Instructors/coaches will not leave the activity until all children have been picked

up by a parent/guardian or designated adult. Please be prompt and considerate of our coaches’ time. Parents’ repeated failure to comply with this policy may result in additional fees or removal

from the program. Fees:

All fees are due at the time of program registration. Monthly program fees are due by the first Friday of each month. Individual programs may have unique payment schedules. Fees may be

given to the specific instructors (e.g. Tae Kwon Do and Yoga classes), mailed to or dropped off at the Park and Rec office. If there is a hardship that would affect meeting the payment

requirements, contact the Program Coordinator at the Park and Rec office immediately.

http://hadleyma.org/offices/parkandrec.shtml


What are Program fees used for?

Program fees are used to pay a variety of costs in running the Park and Recreation department and its programs offered to the community. They include: league registration fees, referee fees,

instructor fees, maintenance fees, etc.; and/or equipment purchases, program supplies, uniforms, etc.; and/or to cover administrative and program costs, and/or are used to supplement other Park

and Recreation programs. Refund Policy:

Refunds for withdrawal from a program are not allowed. Refunds are reviewed only under when an unplanned hardship occurs. All refund requests must be made in writing to the Park and

Recreation Commission for review and determination of eligibility. Financial Assistance:

Confidential applications for financial assistance are available upon request from the Program Coordinator. If a qualifying hardship is confirmed by the Park Commission, the applicant may be

granted a reduction in program fees of up to 50%.

Zero Tolerance Drug and Alcohol Policy: Use of drugs, alcohol or tobacco products at any Park and Recreation program is not allowed. Any person violating this policy may be dismissed immediately and jeopardize future participation

privileges at events or activities sponsored by the Hadley Park and Recreation department.

Program Cancellations due to Inclement Weather Conditions: Prior to the season beginning, a “phone call tree” will be set up by the Program Coordinator with

the coach(s) or instructor(s) of the specific sport or activity. Parents will be notified of a program/game cancellation via this “call tree”, or directly by their coach or instructor. If an after-school activity is cancelled due to weather conditions during school hours, children will be notified

via the school administration. Parents may also contact the Park and Rec during office hours to inquire about weather cancellations. Programs cancellations may also be heard on WHMP

1400AM radio.

Photographs of Activities: Photos of participants may be used in Hadley Park and Recreation promotional material. If you or any member of your family are a participant of a program and DO NOT WISH TO HAVE A

PICTURE USED, please contact our office at 586-6375 prior to the end of the program.

Documentation/Program Changes: The Park and Recreation Commission reserves the right to change or alter information printed on our literature such as policies, fees, locations or times.

HOW A GOOD PROGRAM CAN FAIL BEFORE IT STARTS:

All programs require a high level of coordination; often involving facility scheduling, staffing and volunteer recruitment, and purchasing of supplies. An effective way to ruin a recreation program

are “hidden participants” who wait until the last minute to register for these programs. In lieu of


late registrations, it is very possible programs will be canceled or modified in response to low registration levels received by the deadlines.

Please Register Early!

II. RESPONSIBILITIES: A. RECREATION COMMISSION RESPONSIBILITIES:

1. Establishing, mediating and enforcing recreation department polices and procedures.

2. Coordinating and promoting all programs; processing registrations; collection of fees. 3. Preparation of program budgets; oversight of payments and expenses for programs. 4. Dispensing payments to leagues, officials and/or instructors.

5. Interviewing, hiring and dismissal of coaches and officials. 6. Providing the coaching staff with all applicable information and materials pertaining to the

sport/program. 7. Providing coaching education programs.

8. Providing proper equipment for all teams, coaches and players. 9. Maintenance and storage of program and sporting equipment. 10. Field preparation and maintenance.

11. Field/Gym scheduling of games and practices. 12. Coordination of schedules for coaches and facilities staff, including schedule changes.

B. COACHING STAFF RESPONSIBILITIES:

Coaches who participate in Park and Recreation Department programs assume the following responsibilities:

1. Implement and enforce coaches’ policies and guidelines established by the Recreation Commission.

2. Serve as positive role models for team members in the area of sportsmanship, including demonstrating proper respect and restraint in dealing with opposing team members, coaches and officials.

3. Ensure equal playing time for all participants, regardless of ability. 4. Read and sign the “Code of Conduct” prior to the start of the season.

5. Make sure that all parents have read and signed the “Code of Conduct”. 6. Prepare for and administering of all practices and games.

7. Maintain equipment, forms and first aid supplies needed for the program. 8. Inspect the field of play or facility before practices and games to insure that it contains no

safety hazards.

9. Provide supervision of all players for the duration of practices and games on all public facilities and/or school grounds. Failure to provide this level of supervision could result in a

negligence charge against the coaches, the recreation department and/or the town. 10. Ensure players respect the policies of the facilities used by the team.


11. Ensure the security of and removal of trash from all facilities in conjunction with School Department custodial staff at the completion of a game or practice.

12. Report to the Park and Recreation office any problems which may occur at the facility or field.

13. Coaches should communicate by phone, in writing or email to the Program Coordinator any problems or mishaps with game officials. Coaches should also report if officials/referees do

not show up at their scheduled times/events. 14. Ensure all participants have registered properly and paid the appropriate fee. 15. Remind parents to label their children’s clothing and equipment.

On the Field:

1. Ensure that each player participates in every game during the season. Equal play time and participation is a program goal.

2. In practices and games, teams/squads should be as evenly-matched as possible--a

preoccupation with winning is discouraged. Players should be taught good sportsmanship, including how to both win and accept defeat graciously. Coaches should lead by example.

3. Be reliable and on time (be the first to arrive and the last to leave). 4. Keep attendance as required by the sponsoring department.

5. Demonstrate respect for the authority of the game official. In all communications, coaches and officials shall conduct themselves in a professional manner.

6. Have all players and coaches shake hands before the game. At the conclusion of the

game, a positive cheer will be said. Coaches are encouraged to thank officials and the opposing coach.

7. Ensure that playing conditions, facilities or circumstances present no physical risks to the players; and to take appropriate action if they do.

8. Never play a participant who has been injured. When in doubt, consider the player’s health a priority above the game’s outcome.

9. Contact parents and the Park and Recreation Department if a player becomes injured and

requires medical attention. Fill out the appropriate accident report form as provided by the department.

10. Ensure that Park and Recreation Department equipment is accounted for and maintained in useable condition.

11. Leave facilities in the same or better condition than when the team arrived. 12. Keep the team together and under your supervision during out-of-town trips. Team and

coaches should enter and leave dressing areas together.

13. Be creative when your team is more skilled than the other team. Do not run up the score. (Example: Rotate players in different positions)

C. PLAYER’S RESPONSIBILITIES

1. Attend all scheduled practices and games. Notify the coach if you cannot attend. 2. Exhibit the qualities of good sportsmanship, respect and courtesy towards your own and

opposing team members, coaches and officials at all times. 3. Read and sign the “Code of Conduct” prior to the start of the season.

4. Immediately report all injuries that take place in the course of a game or practice.


5. Care for all equipment issued during the season and return it promptly and in good condition to the coach at the end of the season.

6. Have fun and learn some new things!

D. PARENTS’ RESPONSIBILITIES

1. Make sure that your player/players are registered properly and on time; and that the necessary fees are paid.

2. Make sure that your player has transportation to all practices/games, and that they arrive

by the designated time. 3. Be prompt in picking up your child from his/or her practice/game. Be considerate of your

coach’s time when picking up your child. 4. Do not leave your child unattended when dropping them off at a field or gymnasium. If

necessary, wait until your child’s coach has arrived for the scheduled practice/game.

5. Support your Recreation Commission and coaching staff’s practices, policies and procedures.

6. Help your coaching staff teach good sportsmanship, respect and courtesy; both on and off the field/court.

7. Notify the coaching staff of any missed practices/games prior to their date. 8. Notify the coaching staff of any injuries that occur during a practice or game. 9. If necessary, follow the proper grievance procedures and guidelines.

10. Read and sign the “Code of Conduct” prior to the start of the season. 11. Label all of your children’s equipment, clothing and water bottles.

12. For programs held in the school gymnasium, children are expected to bring in a separate pair of sneakers to wear in the gym to avoid tracking dirt and mud into the gym. Review

the GYM RULES posted outside the gym.

II. POLICIES AND GUIDELINES:

A. TEAM SELECTION/DRAFTING PROCEDURES: The intent of the drafting procedure is to ensure teams are balanced as evenly as possible with regards to age and skill level; and to avoid bias of coaches or attempts to “stack” teams.

The method employed should follow a “Round-Robin” styled draft: Depending upon the number of participants registered, roster and program requirements, team level / numbers will be balanced accordingly.

1) How do we organize the registrants for the draft? First, separate the children by

grade (as defined by the league the team is participating in; or by the school system), 2) Which age do we draft first? Begin drafting from the oldest age/grade group. Then,

after selecting all available candidates from the oldest age/grade, move on to the next oldest age group, until all players are selected. Note that the drafting rotation remains in place when moving down through the age groups.

3) Which coach goes first? Use random selection (draw straws, cards, or use dice) to determine which coach begins the draft. After the first player is chosen, coaches pick in a

clockwise manner around the table/room.


4) What about coaches’ children in the draft? If a coach’s child is in the age/grade in selection, then their child is automatically the first pick for that coach in that age/grade. If

the coach has more than one child in the age/grade, then the second draft is also automatically their child as well.

Example:

Coach Lisa, Coach Bill; and Coach Frank are sitting down to draft 3rd and 4th grade travel teams. Lisa has a 3rd grade child in the draft, Bill has a 4th grader, and Frank has both a 3rd and 4th child in the draft.

Lisa draws the short straw and drafts first. She selects a fourth grader for her team. Bill is sitting to Lisa’s left, and drafts next. Since Bill has a fourth grader, his first pick is automatically his own

child. Frank too has a fourth grader in the draft, and must also select his child first. This concludes the first round of the draft.

The second round starts with Lisa selecting another fourth grader from the pool. As Bill, and subsequently Frank, has no other children in the fourth grade, they draft from the fourth grade

pool as well. This would conclude the second round of the draft.

Rounds continue in the manner until last fourth grader is selected. Due to the number of fourth graders signed up, it turns out that Bill drafts last in this grade. Now the pool moves to the third grade. The drafting rotation continues with the next coach, in this example, Frank.

Frank’s first pick in the third grade is his child. Bill then selects a third grader. Lisa then goes

next, and must select her child first. This completes the first round of the third grade selection. As all of the coach’s children have been selected in their respective rotation, the process continues

with drafts from the available pool until all participants have been selected. The rosters are reviewed and cross-checked to ensure all applications are assigned to a team.

ANY VARIATION FROM THIS PROCEDURE MUST BE APPROVED BY THE PARK COMMISSION

B. GENERAL INFORMATION CONCERNING THE TEAM SELECTION PROCESS: When registrations are completed, the Program Coordinator will host a coaches’ meeting. The Park and Recreation Commission, Program Coordinator, and coaches will review the roster of all

players.

Questions or concerns about the team selection procedure should be addresses at a Park and Recreation Commission meeting. Requests for specific team enrollment cannot be guaranteed.

A coach cannot promise a child a spot on their team. 1) NOTIFICATION OF PLAYERS:

After a team’s roster has been formed, it is the responsibility of the coach (or assistant coach) to contact all of the players on their team. This must be done within 48 hours of the rosters’

Hadley Park and Recreation Coaches’ Policies and Guidelines - 10

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completion. A follow-up letter may be mailed to all parents/guardians from the Recreation Commission.

2) SCHEDULES, PRACTICES and GAMES:

Efforts are made to provide an opportunity to choose days and times for practices; however, specified days may not always be available. Practice and game scheduling priorities are decided in

part based on the needs of the various leagues and their schedules. It is asked that everyone work together cooperatively when requesting practice times. It may be sometimes necessary to share gym space or a field with another team.

I. A master schedule will be developed for all practices and games for a given sport/season. This will be distributed to the coaches by mail or email. It is the coach’s

responsibility to distribute this information to all parents. II. Standard procedure offers each team two (2) scheduled practices per week until the

games begin. Then a one (1) practice per week will then be scheduled. It is the coach’s

responsibility to follow the assigned schedule. III. If a change needs to be made due to weather conditions or other reasons, it is the

COACH’S RESPONSIBILTY to contact the Program Coordinator immediately to verify any changes to the schedule and field/facility availability.

IV. Make sure that you do not leave any child unattended at a scheduled practice or game at the field or gymnasium. Please wait until the parent/guardian or a designated adult picks up the last child before you leave the field or gymnasium.

V. Players will be eager to play (that’s why they signed up). The policy to follow is equal playing time for every player; preferably at least a total of one half of every game.

Some other goals are: a. Players should rotate positions throughout the season.

b. For players not following through on the commitment to be present at practices, limiting their game time is a legitimate disciplinary measure.

c. Communicating expectations to players and parents regularly at practices helps

when it comes to game time. Ensure your expectations are in line with the skill level of your team members. Be sure to include players in need of skill development

and/or conditioning in order to improve. DON’T slight them to go for the win.

Remember, YOU are their role model for fair play, sportsmanship and fun. C. FACILITIES, FIELDS and WEATHER CONDITONS:

Due to limited seasons, outdoor practices or games may be held during inclement weather. However, safety of the players remains the primary concern; and practices or games should be

cancelled if the safety of players or spectators could be put in question. Practices or games must be cancelled in the event lightning or other hazardous weather is visible from the playing field.

If you feel the health or safety of your child is being put at risk, please address this in an appropriate manner with your coach prior to the event.

I) Cleanup after a game or practice:


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Make sure that after games on the field or in the gymnasium facilities are CLEAN. Pick up trash, clothing, etc.

As a reminder, when using the indoor facilities, children should wear shoes or boots and bring

their gym sneakers to prevent tracking dirt, mud or sand into the gym floor.

Be advised that we may have to share fields and facilities with other groups during the soccer or basketball season. Park and Recreation programs are second to the School Department’s needs when determining priority for use of facilities and fields.

D: FIRST AID KITS:

Always have a first aid kit available where you are coaching. Please contact the Recreation Department if the supplies get low.

E: SPORTSMANSHIP Coaches, players and spectators must act in a positive and supportive manner. Abusive or

inappropriate behavior by coaches, players or spectators will not be tolerated. We want our children to learn positive sportsmanship behavior and enjoy sport. It is our goal to offer this

positive reinforcement. F: TRAINING:

All coaches are required to complete National Youth Sport Coaches Association training. Training classes are held three times a year at the Park and Recreation office, usually in late-August, late-

November, and in March. At the very least, there must be one NYSCA certified coach at all games and practices. The recreation department will pay for the coach’s course fee of $20.

G. GENERAL GRIEVANCE PROCEDURES: All formal complaints regarding incidents or grievances must be submitted in writing

(or via email) to the Park and Recreation Department, 239 River Dr. Hadley, MA 01035 (or [email protected]).

Complaints may be initiated by coaches, parents or spectators. If necessary, contact the Program

Coordinator directly with specific information to initiate the process. The Park and Recreation office will log all reports and complaints. The Program Coordinator will review the complaint and forward it to the Park and Recreation Commissioners. If necessary, further investigation and

appropriate disciplinary action may be taken by the Commission.

H. COACHES DISCIPLINARY PROCEDURE: Coaches must follow the guidelines listed in the Schedules, Practice and Games section of this manual. Failure to comply could result in the sanctions by the Park and Recreation Commission or

Program Coordinator, including but not limited to: Verbal and/or written warning

Suspension from coaching position

Permanent removal from coaching position in Hadley Park and Recreation programs.

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The Park and Recreation Commission reserves the right to modify sanctions as necessary or appropriate.

I. DEALING WITH PARENTS:

Coaching is exciting and rewarding, but from time to time you may experience difficulty with select parents. Some may want their children to play more; or they might question some of your

decisions as coach. This occurrence is unfortunately not unusual; do not feel that you are alone if this happens. Here are a few thoughts to remember when dealing with parents, especially those who may become confrontational:

o Keep the situation in perspective and don’t let emotions fuel the fire. Take a deep breath and

remember your purpose when addressing a confrontational situation. You are there to coach the kids; defer further discussion to a later time when emotions have cooled.

o Always listen to their ideas and feelings. Keep in mind that they are interested and concerned because their children are involved. Encourage parental input.

o Express appreciation for their interest and concern. This will make them more open and at

ease with you.

o Try your best to be a coach. However, beware that it is difficult to please everyone.

o Know what your objectives are and do what you believe to be of value to the team…not to

the parents.

o Make certain parents know your ground rules. Have the rules and regulations, your philosophy, practice dates and times, etc., printed on a handout for parents.

o Have a parent meeting before the beginning of the season to discuss your plan/philosophy/operating procedures if necessary.

o Resist unfair pressure. You are the coach and it’s your responsibility to make the final

decisions.

o Most importantly, BE FAIR! If you treat all players equally, you will gain respect.

o Be consistent! If you change a rule or philosophy during the season, you may be in for

trouble.

o If you do change something, make sure the parents are informed as soon as possible.

o Don’t discuss individual players with other parents or players. The grapevine will hang you

every time.


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o Ask parents not to criticize their children during a practice or game. Don’t let your players be humiliated, even by their own parents. Explain that you must have complete control of your

team when they are on your “turf.”

o Don’t blame the players for their parents’ actions. Try to maintain a fair and positive attitude. Parents must respect that officials and coaches should not be subjected to criticism during a

game.

o Remember that you will be dealing with all types of children and adults with different

backgrounds and ideals. One of your main challenges as a coach is to deal with these differences in a positive manner so the team’s season will be an exciting and enjoyable

experience for all.

III. OFFICIALS:

A: DEALING WITH OFFICIALS: Our policy on interaction with officials is to be respectful at all times, even when you disagree with a call. NEVER berate an official or use inappropriate language when speaking with them. Be

particularly appropriate in front of players. If a coach has a question on a rule or a particular play in the game, the proper and respectful approach should be to quietly and calmly discuss the issue

with the referee at the end of the game. AT NO TIME SHALL PLAYERS OR SPECTATORS APPROACH THE OFFICIALS. The officials are instructed to eject a coach or team supporter from

the playing area if the official feels the level of disrespect warrants it. Coaches are the role model for the player in demonstrating good sportsmanship, maturity and

respect for the officials.

Coaches should communicate either by phone, email or in writing with the Program Coordinator any problems or mishaps with an official at a game or on the field/court. Coaches should also

report to the Program Coordinator when officials or referees do not show up for their scheduled times.

B: HOW TO BECOME AN OFFICIAL OR TIMEKEEPER: Interested individuals must complete an application form available at the Park and Rec office or

on our web site.

ALL OFFICIALS FOR SOCCER AND BASKETBALL MUST ATTEND TRAINING CLASSES. Classes are given by a certified league soccer or basketball official. Soccer officials meet in late August; basketball officials meet in mid-November. It is the responsibility of the official to attend

this class before you are scheduled to officiate. You will be given a basketball or soccer officials’ guidebook.

1: SOCCER OFFICIALS: Must be at least 14 years of age.


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2: BASKETBALL OFFICIALS: Students must have completed at least 1 year of basketball timekeeping to officiate.

3: BASKETBALL TIMEKEEPERS:

Must be in Grades 7 or 8 and must attend training at the Hadley Elementary School Gym. Contact the Park and Recreation office for class times.

C: GENERAL RULES FOR OFFICIALS: 1. Schedules for all assignments will be given to you by the Program Coordinator. It is

your responsibility to look over the schedule to find conflicts. You will be contacted before the beginning of the season for conflicting dates.

2. Have a whistle, timer, yellow and red cards. 3. There are usually TWO officials for each game. You need to work cooperatively with

your partner. 4. FAMILIARIZE yourself with the game and READ THE LEAGUE RULES. There may be

some modifications made to the official game rules due to the level of play.

5. Dress PROFESSIONALLY. Wear a white/black striped shirt (shirts are available for loan at the Park and Rec Office on a first come/first served basis). Wear wind pants or

athletic pants. NO JEANS ALLOWED! 6. Report to the field / court at least 15 minutes prior to game time.

7. REMEMBER, AS AN OFFICIAL, YOU HAVE COMPLETE CONTROL OF THE GAME. 8. No coach, player or spectator will be allowed to verbally or physically abuse any officials

or timekeepers. You have the authority to eject a coach or spectator if you feel the

level of disrespect warrants it. Coaches will be responsible for their players and fans; any continued unsportsmanlike conduct may result in a team forfeiting the game and/or

removal from the gym of offender, by town police if necessary. Report any problems to the Park and Rec office by either phone or email immediately after any incident or ejection.

If you cannot make your scheduled time to officiate, it is your responsibility to

find a replacement at least 48 HOURS before the game. Alternate names will be given to you when you receive your schedule.

D: OFFICIALS DISCIPLINE AND PENALTY CLAUSE: o As an official you have a responsibility to be on time for your scheduled game. Arrive at least

15 minutes prior to the scheduled start time. The first violation of this rule will result in a warning. Subsequent violation(s) may result in termination from the program. If you cannot

make your scheduled game, you are responsible for finding your replacement. If you cannot find a replacement within 48 hours of the event, contact the Program Coordinator.

Hadley Park and Recreation Coaches’ Policies and Guidelines

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Code of Conduct For Hadley Park and Recreation Participants

Players:

o I will learn the rules of the game and follow them.

o I will always be respectful of my teammates, coaching staff, referees, and all property of Hadley Park and Recreation.

o I will bring problems to the attention of the coach IN PRIVATE.

o I will not criticize other players either on my team or the opponent's team, or the coaches and fans from the opposing team.

o I will uphold all the rules and regulations regarding the league I am participating in.

o I will not use unsportsmanlike conduct.

o I will not deliberately incite unsportsmanlike conduct.

o Foul language will not be tolerated.

o I understand that I will be forced to leave the league without a refund, for the remainder of the season if I start a fight with another player or member of the

league.

Parents:

o All of the above; plus

o I shall not criticize the referees, coaches, managers or the other players.

o I shall remember to set a good example of sportsmanship for my child and others to follow.

o I will not partake in any Drugs or Alcohol while attending any Park and Recreation event.

o I shall remember all Coaches, Managers, Officials, Officers and Auxiliary members are all volunteers.

o I shall offer my services for work whenever possible.

o I shall notify the coaching staff of any absences or potential late arrivals as soon as possible to allow them to make any necessary changes to the roster.


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o I will have my child to all practices and games on time to allow enough time to warm up properly.

o I will pick up or make arrangements to have my child picked up promptly after games and practices. I will notify the coach if someone else is to pick up my

child.

o I will not criticize players and or coaches, or the opposing team in front of

others.

o I will voluntarily remove myself from the field/gym/event if directed to by a Hadley Park and Recreation Official or representative.

Coaches and Managers:

o All of the above from both; plus

o I will emphasize that "team work" is an important part of the game.

o Together with the game officials, be jointly responsible for the conduct and the

control of teams, fans, and spectators. Any fan who becomes a nuisance, out of control or aggressive may be asked to leave the game, facility or field.

o I will remember the reaction of the fans and the players will be in step with my reaction.

o I will remove any player from the game when even slightly in doubt of his/her health, whether or not as a result of injury, until competent medical advice is available.

o I will review the current League rulebook and follow it to the best of my ability.

All Participants: Any player, parent, or coach ejected from a game for unsportsmanlike conduct as

outlined above will be suspended for a minimum of one game. An appearance before the Park Commission will be required before the player/parent/coach is allowed to return to Hadley Park and Recreation events. Park Commissioners will review the incident and

determine if additional action is to be taken.

Remember: good behavior doesn’t cost anything!!! It also allows the players and other teams to enjoy a game just for the fun of it.


- 17 -

-- Code of Conduct Signature Page --

I ACKNOWLEDGE I HAVE READ AND WILL COMPLY WITH THE HADLEY PARK AND RECREATION CODE OF CONDUCT FOR PLAYERS, PARENTS, AND COACHES. PLAYER: ______________________________ PARENT/GUARDIAN: ____________________ COACHES/MANAGERS: ___________________ TEAM: ________________________________

DATE: _____________________________


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Soccer Information:

Properly sized and safe fields are the responsibility of the Recreation Department. All fields should be lined and all goal posts should contain nets. We will be using the Hadley Elementary

School fields, along with the soccer field at the Hadley Senior Center and the Jr. Varsity soccer field at Hopkins Academy.

Prior to the scheduled time a game is to be played, the Recreation Department will make decisions regarding whether to close a field due to unplayable conditions. Otherwise it shall be

the referee’s responsibility to determine the playability of the field. All parents should be notified of the game cancellation through the coach or assistant coach.

Decisions will be made mutually by the coach, the recreation department and/or the opposing team.

During soccer season, players will be expected to bring a separate pair of shoes and a water bottle. Each child should have a water bottle on the field during soccer season.

Basketball Information:

The Hadley Elementary School gym will be used for most of our programs. Occasionally,

we may use the Hopkins Academy gym as needed. Coaches should refer to the policy on gym use. A school custodian must be present at all Park and Recreation programs held inside school

facilities. Therefore, all gym times must be scheduled in advance.

Children must have coaches or adults with them at all times when in the Elementary School gym.

Coaches should review the gym rules posted at the gym with their players and parents before the beginning of the season. Children should wear a separate set of boots or footwear to the school;

and change into their basketball sneakers before entering the gym.

During basketball season, players will be expected to bring a separate pair of shoes and a water bottle.


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Characteristics of Age Groups (Reprinted from http://nyslvb.org/charac.htm)

U04 to U06

Short attention span Can attend to only one problem at a time

May understand simple rules that are explained briefly and demonstrated.

May or may not understand or remember: what lines mean on the field; what team they are on; what goal they are going for. We need to be patient and laugh with them as they get lost on the

field. Easily bruised psychologically. Shout praise often. Give “hints”, don’t criticize.

Need generous praise and to play without pressure. No extrinsic rewards (trophies, medals, etc.) should be given for winning.

Prefer “parallel play” (Will play on a team, but will not really engage with their teammates. Thus, a 3 against 3 game is, in reality, a 1 against 5 game because they all want the ball at the same time.

Very individual oriented (me, mine, my). Constantly in motion, but, with no sense of pace. They will chase something until they drop. They

are easily fatigued but recover rapidly. Development for boys and girls are quite similar.

Physical coordination limited. Eye–hand and eye–foot coordination is not developed. Need to

explore qualities of a rolling ball. Love to run, jump, roll, hop, etc.

Prefer large, soft balls. Catching or throwing skills not developed.

Can balance on their “good” foot.

U07 – U08

Attention span is a bit longer than U-6 players but still not at a “competitive” stage. Inclined towards small group activities.

Always in motion: scratching; blinking; jerking; rocking…

Easily bruised psychologically. They will remember negative comments for a long time. Shout praise. Give “hints”

They want everybody to like them. Developing physical confidence (most are able to ride a two-wheeler).

Starting to imitate older players or sports heroes. Want the same “gear” as them. Lack sense of

pace. They will go flat out until they drop. Skeletal system growing rapidly. Often results in apparent lack of coordination.

Cardiovascular and temperature regulation system is not developed. Their heart rate peaks quickly and they overheat quickly. Make sure that they get adequate water breaks.

Limited understanding with personal evaluation. “If they try hard, they performed well” regardless of the actual performance. Thus, they need to be encouraged constantly, and asked “Now, can you

do this?” Better at recognizing when the ball is out of play and remembering what goal they are going

for…but, in the heat of battle, they will sometimes still forget. They still find it difficult to really be aware of more than one thing at a time.

U10 Lengthened attention span


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Still in motion but not too busy

Psychologically becoming more fun. Boys and girls begin to develop separately.

Overall and small motor skills becoming more refined.

Prefer team type balls and equipment. Pace Factor becoming developed (to think ahead).

U12

Enjoys competition. Psychological development has progressed.

Team work has improved.

Development of speed and strength. Problem solving with teammates.

Self appearance and peer pressure are a concern.

Varying stages of puberty.

U14 Differences in mental development.

Sense of belonging. Varying stages of puberty.

Displays independence and is self critical.

Aware of praise, status and recognition. A time of self discovery.

U15 and above

Transition from childhood to adulthood. Biological, cultural and psychological transition.

Strive for a personal identity and self definition.

Independent. Conflicting influences between parents and peers.

High expectations of themselves.

Need to belong. Invincible.


IV. Articles of Interest:

HOW TO INCREASE SELF-ESTEEM IN YOUR PLAYERS Excerpts from the book Positive Coaching by Jim Thompson

If my self-esteem is highest when I am among friends who like and endorse me, couldn't I increase self-esteem in others by helping them to feel that they are also among friends? I've approached the question of

how coaches can increase self-esteem in their players by asking two questions: Who are the people I enjoy being with and what is it that they do that causes me to feel accepted and valued by them? These questions

have led me to a variety of actions my friends and family members take which help me feel great about myself. A youth sports coach can increase the self-esteem of players by the same means.

1. NAMES: Kids respond to adults who take the time to learn their names and call them by name often. It is also important to get your players in the habit of using each other's names. At the first practice of the year do

a name game ice breaking activity so everyone can learn names. Every kid should be greeted by name when he arrives at a practice or game. Whenever a player leaves a game or practice, she should be bid farewell by name. Players should hear their names spoken in a friendly tone of voice often. It's music to their ears.

2. SMILING: My friends smile at me often. Many coaches act as if too much smiling is unsportsmanlike.

Coaches can communicate that they like a player perhaps more easily by smiling than any other way. 3. JOKING: Humor that does not make fun of someone is something that typically only goes on between

people that like and care about each other. Friendly humor causes people to enjoy each other's company, something that can be important in a stressful setting such as an athletic team.

4. EYE CONTACT: Ross Campbell's book, How to Really Love Your Child, expresses that "The more parents make eye contact with their child as a means of expressing their love, the more a child is nourished with love."

Eye contact of a friendly nature communicates caring. 5. APPROPRIATE TOUCHING: Touching kids can be a controversial issue in a time when so much sexual

abuse of kids is being uncovered. But a coach who tousles the hair of her players, who appropriately puts her arm around kids' shoulders during a huddle, who pats players on the back, who exchanges "high fives," and

who shakes hands with players after good efforts is communicating that she likes and values her players. People simply do not choose to touch people they don't like. Kids know this at some level and respond to an adult who knows how to communicate through touch.

6. INFLUENCE-ABILITY: A coach who can be influenced by his players is communicating that he cares about them and values their ideas. Nowhere is a lack of influence-ability more a problem than with playing

positions. Often there may be solid reasons why a particular child should not play a particular position. For example, a weak fielder might get hurt at first base if the shortstop has a powerful arm. In cases like this it

helps if the coach simply communicates the reason to the player and gives the player an idea of what he can do to get to the point of playing this position. As a coach, ask your player's advice about what to do in a given situation and whether or not they have any ideas. When you do ask, a message is transmitted that you care

about them enough to get their advice.

7. LISTENING: Implicit in influence-ability is being heard. There are times when a coach simply has to make a decision that the athlete is not going to like or agree with. But it can make an incredible difference if the coach will give the child a chance to say his piece. Just listening without interruption can communicate

caring to the player, whether or not the decision goes his way. Sometimes the power of simply listening is more important to a kid than the specific problem he is upset about in the first place.


8. APOLOGIES: Coaches make mistakes. Young athletes are sometimes hurt by those mistakes. A grown-up who finds the humility to apologize to a player is communicating in a direct and clear way that he values the player.

9. FORGIVING: The flip side of apologizing is forgiving children when they hurt us. Being able to forgive and move on to dealing better with each other in the future is an advanced skill, for a coach and for adults in all relationships.

10. ASKING FOR HELP: A coach can build a young athletes' self esteem by simply asking them to help. Sometimes the player on your team that is the least likely candidate to be a star player may be the one who will benefit the most

from being asked for help.

11. EXPRESSING APPRECIATION AND RECOGNITION: When someone notices what I have done or an effort I have made, I feel great and am more inclined to make additional efforts. I've developed some guidelines for recognizing and appreciating my players. These include being accurate, being behavior-specific, tying recognition to the goals of the

group, putting it in writing, and avoiding the temptation to try to be humorous while recognizing players. 12. BRAGGING: Kids need to be bragged about by important adults in their lives. As a coach I try to tell parents

something good about their kid's play every time I see them. 13. INDIVIDUAL TEACHING TIME: Going beyond the group instruction setting to single out a player for special

instruction time communicates valuing above the expected level. One way to structure this is to have a different player or players come early or leave late for each practice.

14. NEGATIVE FEEDBACK GENTLY DELIVERED: While we may not want to hear negative feedback from anyone, it is true that a gentle word about how we might improve ourselves is a sign that someone cares about us. Coaches need to intervene to eliminate or reduce inappropriate behaviors by their players in a way that actually helps the child change,

rather than come across as simply one more grown-up dumping on a kid who already may feel like she is being picked on.

15. HELPING SEE ONE'S POTENTIAL: With many young athletes a coach is often in a better position than a teacher to credibly communicate and help an athlete to see the potential that they somehow were unaware of. Sometimes it is as

simple as just telling a kid what you are thinking. Most of us would work so hard for someone who helps us see our potential and cares enough to share his perception with us.

16. PHOTOGRAPHS: Take pictures. The very act of someone asking you to pose for a picture sends a message of caring. At the end of the year pictures can be put into a booklet commemorating the accomplishments of the season. Or the pictures can be given to the players to take home and show their parents.

17. YOU PICK THE REST: All of the above practices might not feel right for you. Even more importantly, there are probably others that you can discover by looking at your own experience. I encourage you to do so and then incorporate

those methods into your coaching style. Excerpts from the book Positive Coaching by Jim Thompson.


MAINTAINING POSITIVE DISCIPLINE

David Fiegley, PhD; Rutgers University Recreational Youth Sports Research Council

While lists concerning complex subjects rarely can be considered complete, lists can help simplify and organize what

might otherwise be an overwhelming amount of material. Here are 20 simple guides which can influence discipline: 1. Establish authority early. In other words, be prepared; know what you want done; confront discipline problems early

before they get out of hand; relate in a warm, natural way, but never as a peer. 2. Get to know all athletes by name. Develop an understanding of their individual and collective personalities as quickly

as possible. The best coaching behaviors are those that are clearly directed at specific individuals. 3. Minimize talking. While you are speaking, your athletes are less likely to be involved and participating. Furthermore,

effective communication is based as much on effective listening skills as on verbal skills. Talk with your athletes, not at them.

4. Avoid screaming. A firm, confident request or statement is usually far more effective than violent, threatening demands.

5. Avoid sarcasm. Show the same respect you wish to receive.

6. Use corrective behaviors. Silence, a sharp command, a scowl or a simple clap of the hands are all effective means of correcting misbehavior as long as they are not used repeatedly.

7. View the problem from the athlete’s frame of reference. Keep in mind the possibility that something you are doing may be the cause. Assume initially that there had to be a justifiable reason for the behavior.

8. Avoid public criticism. Although public praise can be very effective, public criticism is usually a poor choice of action. It frequently forces the student to react defensively, which sets up a battle between coach and athlete.

9. Develop a direct and sincere approach to praise. If an athlete is told what is good and why, there is a greater likelihood that the approved behavior will be repeated. However, a mere, “okay” or “good” really says nothing and has no effect. Don’t give praise when it’s not deserved. Praise must be an earned reward.

10. Have a sense of humor. But don’t make learning a joke which deprecates either yourself or the athletes.

11. Be enthusiastic and encourage enthusiasm. 12. Be fair with attention, praise and opportunities. Fairness does not necessarily mean equal but rather that every

athlete has an equal opportunity to earn attention or praise within their own skill or maturity level.

13. Give athletes your complete attention when talking with them. This shows respect for what the athlete has to say. If you wish to receive respect, you must be willing to give it.

14. Say “no” without feeling guilty. And say “yes” without resentment. If you cannot decide, say “I’ll think about it and get back to you by...” and follow through with the deadline.

15. Don’t be afraid to say “I’m sorry.” The same goes for “I don’t know,” “I was wrong”, “I made a mistake”. Acknowledging errors without being overly apologetic will enhance your credibility not detract from it.

16. Delegate responsibility to athletes. Most will live up to your expectations if they are based on a realistic sense of the athlete’s skill and maturity level.

17. Be predictable. React consistently to athlete’s behavior; be a model when it counts--under pressure. 18. Discipline quickly and briefly. Don’t hold a grudge. Welcome the athlete back to your coaching as an equal member

of the team after the punishment is administered.


DEALING WITH YOUNG ATHLETES AFTER WINS & LOSSES

by

David Fiegley, Ph.D. Rutgers Youth Sports Research Council

No one likes to lose. Yet all competitors--champions or not--must be able to deal with losing as well as winning. How should a parent or coach deal with young athletes after a win or loss? The answer depends on

many specifics but here are a few general strategies based on the latest research.

THE MYTH THAT COMPETITION IS AN ADULT PHENOMENON While children do not understand competition in the same context as adults, they compete nevertheless. From about 7 years of age, youngsters tend to compare themselves with others around them as they try to

determine, “How am I doing?” Competitive comparisons are natural in our society. In fact, a major concern with children between the ages of 7 and 12 years is that they will focus too much on the result of competitions

to determine their self worth. Even when scores and standings are not kept, children keep track on their own. The concrete nature of a win or loss does influence the child’s perception of success or failure. Teaching players that striving for success and performing well are important components of winning is a critical step.

MASTERY VS. COMPETITIVE OUTCOMES Perhaps the most effective strategies in dealing with the impact of winning and losing are mastery of skills and

a focus on self-improvement independently of how others perform. True self-confidence comes not from beating others but from a feeling of being in control of self-improvement activities. Help your athletes set

goals prior to each competition which are independent of winning or making the other team lose. For example:

1. Controlling one’s emotions 2. Trying a new skill

3. Improving concentration 4. Implementing a defensive/offensive strategy 5. Reducing errors on a certain skill

DIRECTING RESPONSIBILITY All of us tend to make judgments about why things--good or bad--happen. If we win a contest, we may

assign responsibility to good luck, hard work, or individual/team talent. If we lose, we may assign responsibility to bad luck, poor officiating, lack of effort, skill or talent. A child’s self image may be bolstered

by directing responsibility to realistic factors within the athlete’s control. A loss attributed to lack of effort is more likely to lead to increased effort than a loss related to personal talent. Why put more effort in if everyone is better than you? Making excuses for a loss does not teach personal responsibility. Use the

following examples to focus on, because the athlete’s can take control of each of them: 1. Effort

2. Strategy 3. Focus & Attention 4. Skill Mastery

Avoid the following excuses, which will develop helplessness and apathy:

1. Size of the opponent 2. Official’s Calls

3. Genetic Talent


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