CLUB SAFETY AND RISK MANAGEMENT MANUAL · 2011. 12. 6. · OSA Safety & Risk Management Manual...

OSA Safety & Risk Management Manual

ONTARIO SAILING ASSOCIATION 65 Guise Street

Hamilton, Ontario L8L 8B4

Phone: (905) 572 –SAIL or 1-888-672-7245 Fax: (905) 572-6056 or 1-877-677-7275

Website: www.sailon.org

CLUB SAFETY AND RISK MANAGEMENT MANUAL

March 2003


Safety and Risk Management Registration Form

To ensure you receive all updates and changes, please fax to

Ontario Sailing Association Fax: (905) 572-6056 or 1-877-677-7275

NAME: __________________________________________________________________________________________ CLUB: ___________________________________________________________________________________ ADDRESS: ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ TEL: ___________________________________________________________________________________ FAX ___________________________________________________________________________________ E-MAIL __________________________________________________________________________________________ COMMENTS: ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________


Preface

What Is The Ontario Sailing Association? OSA is a non-profit, volunteer organization committed to the promotion and development of all aspects of boating and sailing. OSA, founded in 1970, is an association of Yacht Clubs, Sailing Schools, Class Associations and Camps. OSA is the Provincial Sport Governing Body for Sailing and Boating in Ontario and offers more than 200 programs. OSA is the provincial arm of the Canadian Yachting Association (CYA). The Vision "Highly regarded in the sailing and boating community as a central resource that exists to foster an interest in safe sailing and boating through a partnership with our member clubs, sailing schools, camps and class associations - a federation." • OSA supports our partners in their role of promoting sailing and boating particularly in young people in

the Province of Ontario. • OSA promotes sailboat-racing events and encourages the development of skills in sailboat handling and

seamanship. • OSA gives leadership and support to our partners in an integrated approach to improving the proficiency

of all aspects of safe boating and sailing. • OSA is a Federation that is highly desirable to be associated with: • As a corporate sponsor • Partner, - Sailing or Yacht Club, Sailing School, Camp, and Class Association • Individual member of a member club • Government

This Safety & Risk Management Manual The Ontario Sailing Association has always held the promotion of safety as an important component of our mandate. Over the years OSA has published and updated this manual and would like to recognize significant contributors of prior editions including Bill Stevens, Jim Massey, Rod Miller and Steve Lacey.

A number of incidents at member clubs in the past few years have influenced OSA's decision that it is time to re-invest in this manual and accompanying training. OSA has contracted with and would like to recognize the contribution of Peter Van Buskirk, Club Management Services for heading up this revised edition. At the 2002 OSA Annual Training Workshop a drafted manual was presented. Thanks also to the Burlington Sailing and Boating Club for allowing us to share some of the material from their Club Safety Manual, which is incorporated into this draft. Thanks also to Amy Klokoff for the final edit and presentation of this manual. A special thank you to all of the people who have continued to help in the preparation of this document.

Our insurance broker, Morris & Mackenzie Inc. (MMI), has inserted Risk Management recommendations throughout the manual. This manual is a “LIVE” document which will be amended and updated on a regular basis over time. Richard Bissonnette & Marie Endicott of MMI will continue to contribute elements of risk management, by providing more detail where OSA members request more information to assist their club focus on effective safety & risk management implementation. In order to ensure that all updates and changes are received on a timely basis, recipients are encouraged to complete the registration form and forward it to the Ontario Sailing Association office.

Al Will, Executive Director Jim Dike, President Ext: 224 E-Mail: [email protected] E-Mail: [email protected]

Thank you to the Ministry of Tourism and Recreation for their support


INDEX

Section 1 - Overview of Manual Overview of Manual ………………………………………………………………… 1-1 Section 2 - Legislation Ontario Worker's Compensation Act ……………………………………………….. 2-1 Occupational Health & Safety Act ………………………………………………….. 2-1 Labour Relations Act (Ontario) ……………………………………………………… 2-2 Ontario Environmental Protection Act (OEPA) …………………………………….. 2-2 Section 3 - Health and Safety Policy Preface ………………………………………………………………………………. 3-1

Health and Safety Policy Statement ………………………………………………… 3-2 Example of Health and Safety Policy ………………………………………………. 3-2 Section 4 - Risk Management What is Risk Management? …………………………………………………………… 4-1

Areas of Responsibility ……………………………………………….……………… 4-3 Leases & Other Contract Agreements ………………………………………………… 4-3 What is a Certificate of Insurance and who needs it? ………………………………… 4-4 What to do if you are hiring a Contractor? ……………………………….…………… 4-5 Checklist for Clubhouse Premises Safety ……………………………………………… 4-6 Renting of Premises to Others ………………………………………………………… 4-7 General Risk Management Guidelines for Events …..………………………………… 4-7 Host Liquor Liability …………………………………………………………………… 4-8 Restaurant Facilities ……………………………………………………………………. 4-9 Guidelines for Sailing School Programs for Children …………………………….…… 4-9 Swimming Pool Safety Guidelines …………………………………………………….. 4-10 Fire Extinguishers ……………………………………………………………………… 4-10 Employment Practices …………………………………………………………………. 4-12 Safety Responsibilities ………………………………………………………………… 4-12

Occupational Health & Safety Act ……………………………………………………. 4-13 Club Equipment ………………………………………………………………………. 4-13 Electrical Standards……………………………………………………………………. 4-18 Winter Safety Lectures ………………………………………………………………… 4-19


Section 5 - Safety Officer Duties & Checklist Preface/Overview of Responsibilities ……………………………………………… 5-1

Electrical Safety ……………………………………………………………………. 5-1 Fire Fighting & Prevention ………………………………………………………… 5-2 Docks ………………………………………………………………………………. 5-2 Storage Areas ………………………………………………………………………. 5-2 Cradles ……………………………………………………………………………… 5-3 Water Taxi …………………………………………………………………………. 5-3 Club Safety Equipment & Information ……………………………………………. 5-3 Lifesaving Equipment ……………………………………………………………… 5-3 Club Navigation Aids ……………………………………………………………… 5-3 Section 6 - Running a Regatta Regatta Precautions ………………………………………………………………. 6-1

Safe Boating Guide Excerpts ……………………………………………………… 6-1 For Rescue - Ensure You Have On Board …………………………………………. 6-3 Handy Additional Equipment ……………………………………………………… 6-3 Rescue Crew Members - Need to Have on Board …………………………………. 6-3 Safety re Sailing Race Course ……………………………………………………… 6-4 Essentials of Rescue ………………………………………………………………… 6-5 Handling Injuries …………………………………………………………………… 6-6 Handling Disabled Boats …………………………………………………………... 6-6 Towing Methods …………………………………………………………………… 6-7 Other Responsibilities ……………………………………………………………… 6-8 Marine (VHF) Radio Procedure/Protocol ………………………………………….. 6-8

Section 7 - First Aid and CPR Preface ……………………………………………………………………………… 7-1

Cardio Pulmonary Resuscitation (CPR) …………………………………………… 7-1 First Aid ……………………………………………………………………………. 7-2 Section 8 - When Something Goes Wrong What to do in the case of an incident? ………………………………………………… 8-1 Emergency Action Response Plan ……………………………………………………. 8-1 Crisis Management ……………………………………………………………………. 8-2 Insurance ………………………………………………………………………………. 8-2 Critical Injury …………………………………………………………………………... 8-2 Notification of Victim(s) Family Members …………………………………………… 8-2 Incident Investigation ………………………………………………………………….. 8-2 Root Cause Analysis …………………………………………………………………… 8-3 Critical Stress Debriefing ………………………………………………………………. 8-3 Press Releases ………………………………………………………………………….. 8-3 Legal Assistance ……………………………………………………………………….. 8-3 Ontario Acts …………………………………………………………………………… 8-3


Section 9 - Haul Out and Launching Work Site Safety ………………………………………………………………….. 9-1 Safety Officer Responsibilities …………………………………………………… 9-1 Launch/Haul Out Coordinator ……………………………………………………. 9-1 Safety Equipment ………………………………………………………………… 9-2 Lifting Slings……………………………………………………………………… 9-2 Commercial Cranes ………………………………………………………………. 9-11 Launch Sequence …………………………………………………………………. 9-11 Haul Out Sequence ……………………………………………………………….. 9-12 Line Control Crews ………………………………………………………………. 9-12 Cradle Crews ……………………………………………………………………... 9-14 Forklift Activities ………………………………………………………………… 9-14 Crane Crew ………………………………………………………………………. . 9-15 Dock Crew ………………………………………………………………………… 9-15 Power Washing Crew …………………………………………………………….. 9-15 Mast Crew ………………………………………………………………………… 9-15 Mast Crane Procedures …………………………………………………………… 9-15 Section 10 - Environment and Safety Sample Environmental Policy Statement …………………………………………. 10-1 Section 11- The Enviro Boater Guide Appendices I References II Excerpts from the Occupational Health and Safety Act (Definitions) III Hold Harmless Agreements/Waivers

• Participants Release • Volunteer Vehicles/Drivers

IV Sample Certificate of Insurance V Incident Reports

• Property • General Liability • Automobile

VI Liquor Liability Incident Report VII Safety Device Maintenance Log VIII First Aid Log


SECTION 1

OVERVIEW OF MANUAL

March 24, 2003 OSA Safety & Risk Management Manual Section 1 - 1

SECTION 1 - OVERVIEW OF MANUAL This manual is provided as a guideline to the organization member of the Ontario Sailing Associations. It is intended as a tool for each member to formulate its own safety & risk management programs dealing with its specific needs. Due to the diversity of activities across the province, this manual cannot cover all aspects of safety with respect to facilities and activities. The club’s insurance broker can assist with risk management issues not covered. The club’s executives are encouraged to contact the OSA with suggestions.


SECTION 2

LEGISLATION


SECTION 2 - LEGISLATION

PREFACE In order to manage risk effectively, it is paramount to understand the applicable legislation that will influence many of your decisions which are taken on behalf of the club. It is necessary to have a general awareness of the laws and legislation that will assist you in identifying the various risks that your club is exposed to and assist you with the structuring of a solution that will eliminate or control the exposure. The following is strictly intended as an overview. Members are encouraged to review their operations and identify their specific exposures and consult the applicable legislation. ONTARIO WORKER'S COMPENSATION ACT

(Legislation to ensure that workers who suffer an injury on the job are treated and receive a salary while unable to work.)

Employers (the club) are responsible for the provision of "Worker's Compensation" for all persons hired to perform work. A club may hire an instructor, security person, attendant or other persons to perform work. In most cases these persons must be provided with the necessary worker's compensation coverage.

The Worker's Compensation Act also compels the employee to provide adequate first aid coverage through the provision of training and first aid kits. Both these are dependent upon the number of persons employed.

One person in every group of one to five persons must be trained to the "Emergency First Aid Level" and have readily accessible a Class 1 First Aid Kit. One person in every group of five or more persons must have a person trained to the "Standard First Aid Level" and have readily available a Class II First Aid Kit.

OCCUPATIONAL HEALTH AND SAFETY ACT (June update we will reference the specific edition/update of the act) (Legislation to protect safety of workers in the Province.) Under the Act, employers (the club) have the major responsibility for health and safety in the workplace. The employer must "take every precaution reasonable in the circumstances for the protection of a worker" Section 25,2(h). This is a general duty clause, which includes providing equipment, materials and protective devices as per regulations, instruction and training, and working in cooperation with the joint health and safety committee.

Employers with more than five (5) employees must develop a health and safety policy and program. This policy and program will outline the employer's commitment to health and safety and will also include procedures by which to carry out the policy. It is especially important that this policy and program recognize the key role of the joint committee. For more information on the roles and responsibilities of the employer, refer to the Occupational Health and Safety Act, Sections 25 and 26.

These regulations are changed and updated on a regular basis. The current information should be obtained.


LABOUR RELATIONS ACT (ONTARIO) (Legislation which governs the rights of employers and employees) The Labour Relations Act specifies the rights of both employees and workers. If persons are hired, there are regulations which must be abided to pertaining to; hours of work, payment of wages, maternity leave, time off, etc. ONTARIO ENVIRONMENTAL PROTECTION ACT (OEPA) (The Federal Government enacted legislation to reduce environmental waste and prevent contamination of the environment. The responsibility for enforcement of and enacting legislation has been given to the provinces.) Discharges … Part 2 of the Act says that nothing can be discharged into the environment (air and soil as well as water) in amounts that are greater than laid down in the regulations. Nor can anything be discharged into the natural environment that will have any harmful effect on any plant, animal, human or other living thing that makes use of that environment. The harmful effect covers everything that impairs the quality of the natural environment for any use that can be made of it. This is a very wide-ranging Act that includes nuisance effects such as dust and noise as well as the more obvious damage to ecosystems. Air quality and atmospheric emissions are addressed specifically in Ontario Reg.346. Waste Management Part 5 of the Act, entitled Waste Management, deals with who can handle and store waste and where. A marina would not be allowed to start and operate its own landfill on site without going through the full approval process. It is definitely not permitted to use the water body as a waste depository in any way whatsoever. These ideas are further expanded upon in Ontario Reg.347. (See Section 12 Environment & the Clean Marine Practices Handbook)

Ozone Depleting Substances Part 6 deals with ozone depleting substances. It relates to the use of certain specified CFCs (used as refrigerants) and Halons (used in fire-fighting systems), effectively banning their use and disposal. Further details can be found in Ontario Reg.356. Sewage Systems Part 8, Sewage Systems, places restrictions on what modifications can be made to an existing self-contained sewage system which would include a septic tank and tile bed arrangement. A marina that has its own self-contained sewage treatment system which does not discharge into a municipal sewage system would need to apply for approval of any additional facilities that would increase the load on this system. Marinas that are connected directly into municipal sewage systems and those that arrange to have the contents of their pump-out storage tank hauled to the local municipal sewage treatment plant, should be familiar with the specific requirements of their local municipal by-law on the subject. Further details can be found in Ontario Reg.358.


Litter Part 9 deals with Litter Packaging and Containers. It states quite simply that "No person shall abandon any material in any manner that will likely lead to it becoming litter." Spills Part 10 of the Act deals with spills and is concerned with spills of pollutants that are "in quantity or quality abnormal." It states that it is the duty of anyone who has control of that pollutant to immediately report the spill to both the Municipality and the Ministry of Environment, and do everything practicable to prevent or minimize any possible adverse effect and to restore the natural environment. It also gives the Ministry powers to initiate actions themselves if they are not satisfied with any actions already taken by the polluter. This is why it is vitally important that a Spill Response Plan is in place (See Section 5). The remaining sections of the EPA deal with administrative issues. Clubs should look upon all these laws and regulations as only the basis for their environmental management practices that is the "bare minimum." Good environmental management will look to far exceed the requirements of the law. Clubs should be willing to display more than simple due diligence. Reference: Clean Marine Manual & Eco Rating


SECTION 3

HEALTH AND SAFETY POLICY


SECTION 3 - HEALTH AND SAFETY POLICY

PREFACE Each club is responsible for developing its own Health and Safety Policy and for meeting all legal requirements to their employees as stipulated by law under the Ontario Health an Safety Act. The complexity of the policy developed will be reflective of the size and diversity of operations at each individual club. From a Risk Management perspective , the policy developed should embrace all employee risks or issues as well as those of all club members, guests and any users of your premises or facilities. Further, this policy should be reviewed on a regular basis to ensure it’s relevancy to the current club operation and activities. If there is sufficient interest in this area, guidelines may be developed in the future to assist clubs in establishing a more comprehensive Health and Safety Policy or to assist in improving the Health and Safety policies currently in place.


HEALTH AND SAFETY POLICY STATEMENT Every yacht or sailing club that hires workers or contracts for services of workers is required by law to have a health and safety policy statement posted in a conspicuous location. Regardless of the legal requirements, each club should have a policy which promotes safety of all workers, members and guests. The requirement for this policy is found in the "Ontario Health and Safety Act." Not only does a policy have to be posted it should be reviewed annually. EXAMPLE OF HEALTH AND SAFETY POLICY The executive of the _______________________________ is vitally interested in the safety of all employees, members and visitors. It recognizes that activities of boating have inherent risks and it shall strive to minimize these for those who engage in the sport and provide for its activities. Protection of these persons from injury or "occupational diseases" is a major continuing objective. Every effort will be made to provide a safe and healthy work environment for workers. Both workers and those responsible for supervision or exercising control over them must be dedicated to the continued objective of reducing risk or injury. Every worker must protect his or her own health and safety by working in compliance with the law and with safe working practices and procedures established by the executive. Members of the _________________________________ shall strive to ensure that any activity they are engaged in shall be carried out in a manner which will not effect their own or other persons health and safety. It is in the best interest of all parties to consider safety in every activity and these must form an integral part of this organization. SIGNED ______________________________________________________ DATED ______________________________________________________


SECTION 4

RISK MANAGEMENT


SECTION 4 - RISK MANAGEMENT WHAT IS RISK MANAGEMENT? “Risk” is defined as an uncertainty about a future event. Risk Management is the process whereby risks are managed by completing a four step process. Risks are identified, evaluated, controlled, and financed. This evaluation process is not done just once, it is an ongoing process that requires regular review and implementation of any required changes to improve the management of the risks. Why do we need Risk Management?? To reduce or eliminate the occurrence of incidents.

To be prepared in the event that something adverse should happen. The Benefits of Risk Management

* helps your club function more effectively and practice good business management

* by reducing the likelihood of accidents and mishaps * minimizing the effects of losses that do occur * assists with understanding areas of potential liability so that these areas can be addressed

before something goes wrong * assists club in responding to incidents that do occur * can help in the event of legal action taken against your club by showing that you were

proactive and took steps to prevent such things from happening * good risk management helps protect human and financial resources * will assist you in providing a save club environment for all club members and visitors * assists to raise your public profile as an responsible community partner Impacts of Poor Risk Management * property damage * personal injury or death resulting from the club premises or its operations * club could be held liability for failing to do what would be expected by others in a similar

circumstance * financial loss may result, either direct due to a major loss, through legal expense or loss of membership * legal action may be taken against the club * charges under various legislative acts if proper procedures are not put in place and adhered to * increase cost of purchasing insurance coverage * possibility that insurance coverage may not be available The following pages will address several areas of your operation where good risk management practices should be in place. The guidelines and checklists contained herein, have been developed to assist you in the managing of some risks specific to a yacht club operation. These are merely guidelines and should be amended and applied in a fashion suitable to the club’s specific operations and mission. Adherence to a good risk management program will help control your club’s risks and benefit your overall operation. Due to the size range and diversity of OSA member clubs, not all checklists may be applicable for your operation. Other Important Risk Management Elements


Documentation & Record Keeping • Each club must designate a member (the club secretary or safety officer would be the logical choices)

to keep track of all documentation with respect to annual inspections of assets, project checklists, incident report forms and any other paperwork that might be of use to the club in the event of a claim.

• The paperwork for each club project or asset should be kept for a minimum of ten years in an easily

accessible location. Depending upon a club’s relationship with its legal counsel, the legal counsel may be willing to keep this paperwork in an accessible archive on the club’s behalf. Failing this, the club should ensure that the files are kept with an individual who has a reputation for good organization and record-keeping.

• While the above measures may appear extreme, it is important to note that it is the club’s ability to

prove its side of a claim that counts in court. It may well be that the facts of any given case would indicate that the club is liable. However, if the club can prove that reasonable measures were taken to reduce or eliminate risk, and these measures are well documented, its liability may be mitigated somewhat, depending on the seriousness of the claim and the measures taken to reduce risk.

Incident Reporting & Claims Handling • Incident report forms and claims handling procedures should be readily available. • One person should be appointed as the main contact for claims administrators. • All claim documents should be kept. • All claims should be reported & incident forms forwarded to your insurance broker as soon as

possible. • Copies of your insurance policies, summary of coverages and insurance broker contacts should be

administered by one individual. • Any changes in your activities, any agreements for review or any incidents should be directed to your

insurance professional. • All certificates of insurance obtained should be kept on file. Education and Training • It is important for all members and clubs to be educated and trained with respect to the realities of risk

management. • All procedures and guidelines established should be communicated to committee and council members

so that these risk management initiatives are adhered to.


Areas of Responsibility There are three separate areas of exposures found at a yacht club, which when combined present the overall exposures for the club operation requiring risk management. 1. Non-Marine Exposures

• Clubhouse • other premises on the property

• equipment such as parking lot * • compressors, air conditioners, refrigerator units, etc. • social events & activities

• sailing instruction * 2. Marine Exposures

• slips / docks / moorings • water way • boats (club owned) • hauling out and launching

3. Combined Exposure Areas (Non-Marine & Marine)

* - parking lot / boat storage All Lease & Other Contract Agreements • All agreements should be carefully reviewed to ensure that all liability transfers are fair and reasonable • All lease agreements should be formalized by a written contract • Your insurance broker should review all insurance requirements to make sure they are reasonable and

covered under your club’s policies. Certificates of Insurance What is a certificate of insurance? A certificate of insurance is an official statement from an insurer that provides evidence of coverages and limits currently in force on behalf of a client. Such a statement may be used as evidence of coverage in the case of an insurance dispute between parties who pursue together insurable risks. These statements also include the effective dates for the particular policy. The certificates of insurance are commonly required of business partners who provide contracted services to you. The certificate is the way one party assures the other of readiness to take financial responsibility for one’s activities. Sometimes, you may require others to demonstrate this readiness; sometimes others will require this of you. In either case, the certificate of insurance becomes proof of the willingness to take responsibility.


Additional Insureds When you or someone with whom you enter a business agreement offers a certificate of insurance, the proof of insurance itself is not sufficient to protect you. All insurance policies name someone who is insured. A key element of risk management lies in the wisdom to transfer risk to someone else when you are removed from direct responsibility for an activity or event. An insurance policy intended to transfer risk from you, to someone who gains from a business relationship with you, may need to have you identified specifically on the policy as an additional insured. Then in the event of a loss, the other party’s insurance identifies you as an additional insured and as one whose liabilities the insurer is obligated to defend. In the event that someone uses your property, for example, and in so doing incurs a loss, their insurer will respond to efforts by the injured party to implicate you directly in the loss. You may not want an additional insured on your policy except that the terms and conditions are clear, e.g. in so far as the special event is concerned rather than a general status. On the other hand, in the case of an independent, separately incorporated ministry, you may want the club as an additional named insured over all the activities of the separate corporation. Who should be asked for a certificate of insurance?? Basically, anyone who provides contracted services or who uses your property for events not directly controlled by you should provide a certificate of insurance for you. Depending on the risk presented by the contracted services or by the use of your property, you may wish to be identified by the service provider or user as an additional insured for the specific activities involved. Every contract you sign brings additional risk in the fulfilment of the services. For example, a pesticide service presents additional risk in both spraying and in bringing a service truck onto your property. A food services contract brings a risk of food poisoning. A snow clearing service heightens the potential for damage to vehicles parked on your property during the snow clearance. Most of these service providers would have coverages already as a normal part of their business practice. A certificate of insurance should not cost anything, nor should there by any fee for adding an additional insured. In the event that you permit others to engage in activity not normal to your site and operations, and/or you hire someone to perform these services, you put your insurance at risk in two ways; first, a loss comes from your insurance and is added to your loss history; second, undeclared risks are a frequent cause for insurers denying coverage for a given loss.


What To Do If You Are Hiring A Contractor

Establish specific details as to the work to be done.

Establish the requirements necessary to adequately complete the job (May want to prequalify the prospective contractors to be invited to quote)

Solicit a minimum of three written quotations for the job, providing each with the same details. Ask for references, insurance details, qualifications, prospective contractor (if applicable)

Access the three tenders

• time lines; • warranties; • understanding of the work and what is expected on completion; • check references (request names and contact numbers for similar jobs they have completed); • Check qualifications (if applicable).

Contact the selected contractor to confirm availability and to proceed with written contract.

Written agreement should include duration of the job, details of responsibilities, specifics of the job

itself (work being done) and remuneration expected (with partial payment provisions).

Certificate of Insurance from the contracted party which confirms current, valid General Liability Insurance for a minimum of $2,000,000.

Certificate should indicate the club is added as an Additional Insured with respect to the work being

conducted by the contractor.

Certificate of Insurance from the contracted party which confirms Workers’ Compensation is in place.

Specific individual is appointed who will oversee the contracted work and who will be responsible for dealing with the contractor should any questions arise.

(Point Person)


Checklist For Clubhouse Premises Safety A log should be kept, confirming that these items are checked on a regular basis. DATE (m/d/yyyy):

Exits are clear and accessible.

Exit signs are in working order and visible.

All lights are in working order (burnt out lights are changed and missing bulbs replaced).

No wet floor areas.

No torn or unraveling carpet ends which may cause trip hazards.

All garbage removed and disposed of.

No materials left around, flammable materials kept in a designated, vented area.

Smoke detectors/carbonmonoxide detectors checked, in good working order.

Fire extinguishers in working order, in visible areas.

Check all tables and chairs and other loose furnishings within your facility.

Ensure that grounds, access and vegetation are properly maintained and remove any unsafe or defective items.

Ensure all electrical wires or devices do not obstruct patrons.

Ensure all entrances & sidewalks are cleared & salted (in winter) and post signs indoors “Floor

Slippery When Wet”, ensure all entrance areas are kept as dry as possible by mopping up any wet areas.

All spills should be cleaned up as soon as possible to prevent anyone from slipping or falling.


Renting Your Premises to Others • Written contract with specific details as to all facilities being rented, date and times, rental fee &

payment terms. • Certificate of Insurance from Renting Party confirming general liability (suggest minimum of

$2,000,000.). Include your club as an additional insured on the certificate respecting the specific premises rental

• Provide renting party with contact name & phone number in the event that something should go wrong

during the rental time. • If providing personnel or other club services on site during the rental include details with hours

required, rate of pay, etc. in the contract. • Ensure expectations of each party are clearly set out to avoid any misunderstandings. General Risk Management Guidelines for Events • Ensure event locations meets local safety codes and is in good maintenance (whether at your club

premises or a rented premises – by inviting people to an event you are holding to a hire standard of care).

• Ensure grounds, access & vegetation are properly maintained, are clean & sanitary. • Ensure there are sufficient washroom facilities for the anticipated number of event participants &

spectators. • Ensure sufficient safety and traffic controls are in place for the event. • Obtain signed participant waivers, from each participant (for minor’s participant waivers signed by

parent or guardian). • Obtain certificate of insurance from third party if applicable. • Obtain Hold Harmless Agreement if applicable. • Work with event organizing committee to ensure emergency response action plan is in place.


Host Liquor Liability With the changing legal environment respecting application of responsibility for accidents that occur after the consumption of alcohol, strict guidelines need to be put in place to reduce a club’s liability in such circumstances. A club policy should be established and implemented with respect to the serving of alcohol. Such a policy should be communicated to all members • If serving liquor, ensure you have a valid liquor license and display it in a prominent place on the

premises. • It is recommended that all liquor servers have taken and passed the SmartServe program and it is

further recommended that only qualified personnel serve alcohol. • Should any patron appear to be younger than the legal drinking age, acceptable photo identification or

Age of Majority card must be requested. • Contact local taxi companies to ensure they are available for patron’s use; post the telephone numbers

of these companies in appropriate areas; suggest having taxi chits available for use; charges can then be entered on the members account.

• Should any patron appear intoxicated, advise the bar staff and quietly advise the patron that they will

no longer be served alcohol. • Should any patron become abusive, contact the local law enforcement agency – do not attempt to

interfere in any potentially violent situation. • Should anyone be acting in an unsafe manner, whether intoxicated or not, advise the individual to

refrain or otherwise leave the premises. • Should the event be held in an outdoor area, appropriate fencing must be used to section off the area. • Availability of taxi service or the availability of designated drivers should be communicated either by

posting or announcement. See Appendix VI for Liquor Incident Report Form.


Restaurant Facilities • Ensure good housekeeping practices are followed: procedures should be detailed and posted in a

visible location and formerly communicated to all kitchen staff. • Facility should be tidy & sanitary. • Dishes should be washed at the proper temperature. • Refrigerating units should be set at the proper temperature (to prevent food spoilage). • Regular inspections should be conducted on all kitchen equipment and regular maintenance

completed. • Regular removal of oil and grease. • Regular removal of garbage. • Ducts should be serviced on a regular basis (duct cleaning service). • Equipment should have the proper fire suppression systems to meet the code requirements of the

individual kitchen equipment. • Procedures should be established for food handling to provide sanitary preparation of food. (This may

entail using hair nets and gloves for food preparation.) • Regular cleaning of the kitchen, food preparation areas, including sanitization of all utensils and

working surfaces. Guidelines for Sailing School Programs for Children • Ensure that consent forms are received & signed by parents or guardians for all participating children;

ensure a phone number is included where the parent or guardian can be reached in the event of an accident.

• Ensure that all program coordinators, supervisors, instructors directly involved in the program have

gone through a screening process. • Ensure that parent/guardian understand the full extent of the activities and exactly what the sailing

instruction entails; details should be provided to the parent/guardian prior to the consent form signing. • Parent/guardian consent form should acknowledge that the child is capable of participating in the

activities. • A protocol should be developed for dealing with any allegations of abuse of children in sailing

programs.


Swimming Pool Safety Guidelines • Ensure that the swimming pool meets all local construction codes that were in place at the time it was

constructed; • Consider conducting frequent upgrades to ensure that the most recent codes are met; • Arrange for annual inspections by qualified individuals or companies to ensure that the swimming

pool or water park is in safe condition; • Carry out regular maintenance to all major and minor components; • Ensure that grounds, access and vegetation are properly maintained, are clean and sanitary and that the

entire facility is safe. The following should be a checklist for the minimum standards for the operation of swimming pools: • All swimming pools are to be completely fenced. Check with your local Bylaw officer for the

appropriate height and other requirements not listed hereafter; • All fenced-in swimming pools are to have a gate that locks securely; • Clearly mark the depth of the pool. Markings indicating safe jumping and diving areas are advisable; • Keep safety equipment nearby including reaching and throwing aids (e.g. life preserver). Keep at least

one pole long enough to reach half way across the pool; • Lock chemical supplies away in a secure area; • Lighting fixtures in or around the pool should be insulated with a nonconducting material; • Ensure that adequate supervision and qualified lifeguards are on duty at all events in which third

parties (i.e. non-club members) are involved; • Appropriate rules of conduct, behaviour, health and safety should be established and posted; i.e., no

running, splashing, pushing, fighting, and no spitting, spouting or otherwise polluting the water; • Post signs identifying times of operation of the pool. Fire Extinguishers and other Fire Fighting Equipment Note: Consideration should be given to contacting your local fire department and requesting a courtesy fire

safety inspection. Fire extinguishers and other fire fighting equipment must be checked on a regular basis. Normally inspections only involve a visual check to ensure that it is operational. If either the seals have been broken or dial indicators are not in the green, the fire extinguisher should be sent to a qualified person for servicing. An inspection card should be attached to each fire extinguisher. The person doing the inspection should sign this. If a fire suppression system, (either a sprinkler system or CO2 extinguisher system) is installed, it must be inspected on a regular basis. Fire extinguishers and smoke detectors should be located appropriately throughout the club premises. A log should be maintained which verifies regular checking of such devices for functional operation. One person should be assigned this task. PORTABLE FIRE EXTINGUISHERS 1. Fire Classifications

Class A fires involve ordinary combustibles such as wood, paper or cloth where the cooling and quenching effects of water or solutions containing large percentages of water or the blanketing effect of multipurpose dry chemical are of importance.


Class B fires involve flammable liquids such as gasoline or oil where a blanketing, smothering or chemical inhibiting effect is essential.

Class C fires involve energized electrical equipment where a non-conducting extinguishing agent is of first importance. Class D fires involve combustible metals such as magnesium, powdered aluminum or sodium where ordinary extinguishing agents are ineffective. Metal fires are best controlled by covering with special dry powdered or granular materials.

2. Fire Extinguisher Types

Dry Chemical fire extinguishers are the most widely used of all types of extinguishers. There are three basic types of dry chemical extinguishers, each of which has advantages and disadvantages based on the hazard:

1. ABC (or multi-purpose) fire extinguishers use ammonium phosphate as the extinguishing agent.

The ABC fire extinguisher is effective on Class A, B, or C fires. 2. Regular dry chemical fire extinguishers use sodium bicarbonate as the extinguishing agent. The

regular dry chemical fire extinguisher is effective on Class B & C fires. 3. Purple K or potassium bicarbonate fire extinguishers are sometimes selected in lieu of regular dry

chemical (sodium bicarbonate) extinguishers due to their greater fire extinguishing capabilities. Purple K extinguishers are effective on Class B & C fires.

Carbon Dioxide extinguishers contain pressurized liquid carbon dioxide, which turns to gas when expelled. The main advantage of CO2 fire extinguishers is that the agent does not leave residue after use. This may be of particular importance if the fire protection is needed in areas with sensitive electronic equipment. CO2 extinguishers are primarily effective on Class B or C fires. CO2 extinguishers should never be used in confined spaces as the gas reduces the amount of oxygen in the area. Stored Pressure Water fire extinguishers extinguish fires by providing a cooling, soaking stream of water (typically between 40 to 60 feet). The extended discharge time (40 to 60 seconds) make it effective for inexperienced operators to use on a Class A fire. In areas where there are likely to be freezing temperatures a anti-freeze charge may be added.

Water Mist portable fire extinguishers are environmentally friendly, clean, and easy to use. Non toxic Water Mist fire extinguishers have no ODP (ozone depletion potential), it does not contribute to global warming, there are no environmental concerns about its atmospheric life, and it has no toxic products of decomposition. Water extinguishing properties are universally understood, it will always be available and it is one of the least expensive agents known. Water Mist fire extinguishers are perfect for Class A fires, especially where a potential Class C (electrical) hazard exists. The unique misting nozzle not only provides the safety from electrical shock, but it greatly enhances the cooling and soaking characteristics of the agent. AFFF Foam fire extinguishers are typically used to fight Class B fires, but are rated to fight Class A fires as well. AFFF foam is perfect to apply to Class B liquid spills to prevent ignition.


FFFP Foam fire extinguishers are also Class A:B rated. FFFP foam is alcohol resistant and is effective on a wide variety of Class B materials such as alcohol, polar solvents, hydrocarbons, and combinations such as gasohol. Applying FFFP foam to non-ignited Class B liquid spills will seal the surface minimizing the chance of serious fire.

Wet Chemical fire extinguishers are the best restaurant kitchen appliance hand portable extinguisher available. The new extinguishers are tested and approved for Class K fires. They contain a potassium acetate based, low PH agent that was originally developed for use in pre-engineered cooking equipment fire extinguishing systems. The Class K extinguishers are tested on commercial deep fat fryers using the same type of fire test as UL300 pre-engineered restaurant fire extinguishing systems. The agent discharges as a fine mist which helps prevent grease splash and fire reflash while cooling the appliance. The Class K extinguisher is the ideal choice for use on all cooking appliances including solid fuel charbroilers. Dry Powder/Granular extinguishers (also open container stored) are used for combustible metals. There are two types of Class D fire extinguishers.

1. The extinguishing agent for type 1 Class D is Sodium Chloride. The type 1 Class D extinguisher is

effective at controlling magnesium, sodium, potassium, sodium potassium alloys, uranium, and powdered aluminum metal fires.

2. The extinguishing agent for type 2 Class D is a copper based dry powder. The copper compounds

smother the fire and provides an excellent heat sink for dissipating the heat of the fire. 3. Fire Extinguisher Ratings

This rating will appear on the label -- for example, 2A10B:C. The larger the numbers, the larger the fire (of the specified class) the extinguisher can handle. No number accompanies the extinguisher's "C" rating. These extinguishers do not use numerical ratings. Extinguishers for Class D fires are labeled with a list detailing the metals that match the unit’s extinguishing agent.

Sample log for Safety Device Maintenance in Appendix VII. Employment Practices Development of this section is in progress and will be available shortly. This section will detail: I Screening Guidelines for Future Employees and Volunteers II Establishment of Protocols for Instruction of Children Safety Responsibilities The Executive of each club must accept responsibility for the health and safety of any person hired or contracted for work or services, by the Club. Under the present legislation, the Commodore of a club could be held personally responsible in the event that a worker was injured and either the Act or Regulations had not been followed. The onus is on the club/person to prove that the worker was trained and provided with the necessary safety equipment. Club Executive must also accept a degree of responsibility for the safety of members, visitors, participants and volunteer workers on the club property. In addition if they are holding a regatta or other similar event they may be held responsible for participants who may be injured on club property or in club boats.


The Club Executive should appoint the Safety Officer as a means of ensuring that they have concern over the safety of individuals. Each person appointed to this position will have different background and priorities regarding safety. Club Executive should understand this and co-operated to resolve any recommendations made by this person. Occupational Health And Safety Act The regulations that are most applicable to most clubs are the regulations pertaining to Construction and Industrial Establishments. There are also regulations pertaining to the use of some chemicals and hazardous work operations. An example of one of these is "Diving Operations." The legislation specifies that all workers must be advised of, receive training and be provided with protection from hazards to which they may be exposed. Anyone responsible for either hiring a contractor, service staff or providing supervision to workers would obtain and be familiar with the applicable portions of the legislation. One member of the Executive should be responsible for ensuring that safety requirements are being met. Some of the items of work that may be applicable under the health and safety legislation and clubs could be involved in are:

• Hiring of a crane and/or operator • Hiring of a person as a lifeguard • Installation of electrical wiring • Driving of piling for docks • The operation of a bar or kitchen • Hiring of persons to clean the property • Hiring of a sailing instructor

When hiring staff or contracting for services, the qualifications of the person can be specified. An example of this would be when hiring a lifeguard. The person hired could be required to meet the standards and be qualified as a lifeguard. In addition they could be required to hold current first aid and C.P.R. certificates. Note: See Appendix II for brief summary of requirements of the Occupational Health and Safety Act. CLUB EQUIPMENT Equipment A person with the proper qualifications should inspect equipment that has been altered from the manufacturer’s original design. This will ensure that the structural integrity has not been affected. A person knowledgeable in the requirements and use of the equipment should carry out inspections of equipment on a regular basis. They should inspect it for loose connections, worn parts, frayed cable, missing clamps, etc. One of the best methods of carrying out inspections is to have the operator do a daily inspection when using the equipment. Mast Hoists Load capacities should be placed on all hoists. Where possible written instructions should be posted. Cable clamps should be inspected to ensure that they are tight. Cables should be inspected for "fish hooks" or broken


stands. Rusty cables should be replaced. Three clamps should be used to secure all hooks or loops. Base supports should be inspected on a regular basis. If each member is responsible for the hoisting of their own mast, a knowledgeable club member should instruct them on its use. The greatest danger during the hoisting of masts is the possibility of it falling. Persons should be advised to stay out from under masts and hoists and to be extremely cautious while handing the lower end. If possible one person on a lifting team should be the person to give all signals for raising and lowering. Dinghy Hoists If dinghies are lifted by use of a hoist, lifting hooks or rings should be checked prior to lifting. Cables should be checked for flaws on a regular basis. No person should be allowed to be under or on a boat while the hoist is lifting it. Cranes Cranes must be operated by a person who has received the proper training and holds a current document of competency related to the capacity of the equipment used. There are exceptions to this, depending upon circumstances. Clubs that use cranes for lifting should contact the Ontario Ministry of Labour to obtain clarification of the legislation. (See Section 9 for more about cranes) Club Boats Boats owned or operated by the club must meet the Canadian Coast Guard requirements for equipment and construction. Inspections of the equipment should be carried out on a regular basis (depending on utilization, clubs should define "regular" for each craft.) No markings should be placed on these boats to identify them or imply that they are "rescue boats". Persons using the boats should ensure that the required equipment is aboard. This can be accomplished through the use of a check-off list. Docks Club docks should be inspected on a regular basis to ensure that there are no loose planks, raised nails, cleats or mooring pins. If tripping hazards such as steps exist they should be marked with a warning sign. Using a coloured paint on the top and bottom of the hazard increases its visibility. Ladders or other means of access from the water or from small boats should be provided. The uprights on the ladder should extend high enough above dock level to provide handhold for persons using them. Life rings and heaving lines should be located at intervals along the docking area. If club rules are such that each member is responsible for their own docks, a standard should be established for stringers, planks and width. Mooring cleats should be through bolted.


Mooring Lines Many clubs have instituted policies regarding the size, condition, number and type of mooring lines. A policy of this type helps to ensure that boats will not break free in the event of a storm and damage other boats. Mooring lines should be made of nylon. The diameter of the line and the number specified should be based upon weight and windage of the boat being moored. Cradles and Boat Supports In clubs where boats are supported on cradles or timber and steel supports, these should be inspected annually to ensure that they are structurally sound. Steel cradles are recommended for keelboats. Dinghy racks should be inspected to ensue that they have no rotten wood or rusted supports. Notice Board A notice board should be available to post weather warnings, and other hazard notices. Buildings Clubhouse: Club buildings should be inspected on a regular basis to ensure there is no accumulation of flammable materials, exits are clear and garbage is taken out, etc. Burnt out lights or missing light bulbs must be changed. Fire extinguishers should be located next the exits and in areas of high fire hazard such as cooking and repair areas. If obvious or potential hazard exists, it should be brought to the attention of persons responsible for maintenance of that area. A member of the local fire department should be asked to conduct an inspection of the site and provide advise on what should be done to reduce the hazards and to recommend the locations of fire extinguishers their size and type. Locker Building : Regulations should be developed on the use of a locker within a locker building. Consideration should be made concerning the storage of inflammable liquids, no smoking rule, use for sleeping purposes and modification to the space allocated to a member. Firearms (Propane Starting Guns - next draft will have a section on this topic) Propane starting signals are preferred for safety reasons to any firearms discussed below. In a few clubs steeped in tradition, two types of firearms may be still in use, shotguns and 12 or 25 gauge cannons. Both have the potential to seriously injure persons using them or who may move into the line of fire. Although not normally considered as such, flare pistols also fall into the firearm category and should be treated as firearms. Ammunition being used should be "blanks". In many locations it is difficult to obtain and "live" ammunition is used. In these locations it may be possible for a gun club member to load blank ammunition and store it until needed. Although the "blank" ammunition does not have any shot, the wadding used is still dangerous and can cause serious injury. If the wadding lands on a sail it may burn holes through the fabric


Clubs using firearms should be aware of current legislation and changes that are taking place. Restrictions are being placed on the owning of firearms and the purchase of ammunition. Current laws and regulations should be obtained from the local police force. Persons using firearms should receive training from a qualified person before being allowed to use any firearm. Permits are required for the purchasing or obtaining of firearms. In addition all firearms MUST be locked in a cabinet. Separate cabinets to store firearms and ammunition should be provided. We recommend that a propane cannon or air horn be used for the starting sequence. If a firearm is used as part of the starting or finishing sequence, the direction of fire and discharge area should be stated in the race instructions. Electrical Power Outlets When installing new receptacles, ground fault should be installed as replacements. All outside power outlets should have ground fault protection. This can be accomplished by either replacing the outlet with a ground-faulted receptacle or by protection being installed at the power supply (circuit breaker/fuse box). An alternative to this would be to require ground faulted extension cords. Extension Cords Clubs should replace rather than repair extension cords. Extension cords when repaired may have the polarity reversed or may have broken internal wires. If used with an improperly grounded electrical tool, it could cause severe electrical shock or electrocution to a person using it. This hazard is increased by the normally wet surroundings with improve the grounding effect of the user. A polarity tester should be used to check all extension cords. Overhead Wires Overhead wires present a hazard to anyone who may come into contact with them either; with equipment they are using, or when moving boats which have masts. If above ground wires are on the property, a warning sign should be posted at the entry to the property and on both sides of overhead wires adjacent to them. If boats are moved around the property with the mast up, they should not be allowed in the area of the wires. If regattas or other events are being held, when persons not familiar with the property are moving boats, the areas should be barricaded to prevent storage of boats near the wires. Every attempt should be made to relocate wires underground when installing new wiring. Remember to call before you dig. Contact Ontario One Call at 1-800-400-2255 or log onto their website at www.on1call.com. In areas where hydro wires cross bodies of water used by club members, a list of all locations with "safe" clearances should be posted in a conspicuous location. The local power utilities should be contacted annually to ensure that no changes have been made and to request that the club be placed on notice when changes are made. Mooring Lines on boats (club and club members) Many clubs specify the minimum number, size and type of dock lines required on moored boats. Although it is the owner's responsibility, if the boat should break its mooring lines it can cause damage to other boats or


docks. Because this normally happens during storms or other adverse conditions, persons who may have to re-moor or install docklines is subject to a high risk of injury. Many boat owners have been known to use old and/or oversized dock lines. If the lines are too large there is little or no elasticity generated in them. This transfers the shock of sudden loads caused by waves etc. to the deck and dock cleats. "Snubbers" should be installed on these lines to provide a shock absorber. The under or over sizing of mooring lines is most prevalent among novice boaters. They should be cautioned on using proper mooring lines and chaff protection. Clubs should impose a standard for dock and mooring lines among their members. Only nylon lines should be used for dock lines. Mooring lines on buoys may be polypropylene, but they should be replaced annually due to susceptibility to breakdown caused by UV radiation. If possible spare lines should be available within the club facility in the event that a mooring line does part and the owner cannot be contacted. Launching Ramps Because of the wet slopes, launching ramps are normally very slippery. Persons walking on the ramp can slip and fall causing injury. Vehicles backing trailers into the water are prone to sliding deeper down the ramp. Many incidents have happened where the vehicle has accidentally been shifted into neutral causing it to roll backwards, ending up completely submerged. Emergency blocking (i.e. wood or concrete blocks) should be readily available as the edges of the ramp. Persons using the ramp should be cautioned to keep the vehicle windows in the down position. During a regatta or other event when boats are using the ramp, a knowledgeable person should be assigned to the area to assist and control persons launching from the ramp. This person could do a quick assessment of the boat prior to launch to ensure that it will come off the trailer or trolley with no problems. This would include such things as tie-downs, drain plugs and a long enough painter. An occasional brushing of concrete or timber ramps using a "barn broom" will eliminate some of the build up of growth that increases the chance of slipping. Ladders In clubs where ladders are used for climbing onto the decks of stored boats, club members should be cautioned to tie or wedge the ladder securely to the boat. Wooden ladders should not be painted due to the problem of rotted wood being hidden by the paint. Clubs should have several "lender" ladders available for club members who may have either forgotten or misplaced their ladders. Owners of ladders that appear to be unsafe should be advised to replace them.


Swimming No swimming should be allowed in the docking area. If possible a designated buoyed swimming area should be established. If it is necessary that person be in the water to effect repairs to a boat, another person should be available to act as a lookout for approaching boats. Use of Personal Protective Equipment Most of the paints and cleaners used on boats are extremely toxic. Many of the persons either removing or applying these are not aware of the dangers to either themselves or persons in the vicinity. Not only are the materials toxic, but the grinders, sanders and other tools used to remove old paint or varnish, may have noise levels which can cause damage to hearing. Signs and posters are available from safety supply companies which advise of the proper type of personal equipment to use. This would include disposable coveralls, respirators, eye protection and gloves. Ensure that the work area is covered so that material can be captured and disposed of in the proper container. DO NOT CAUSE REFUSE OR A SPILL TO ENTER THE GROUND! Electrical Standards

If electrical work is being done on the property it must adhere to the current electrical code. Licensed contractors will know the codes and the Electrical Safety Authority should also inspect it. You can call (1-877-esa-safe) to arrange for an inspection of any electrical work you are doing. For more information visit http://www.elecsafe.info/elecinstall.html


Winter Safety Lectures Many organizations have speakers and trainers who will provide safety information on various subjects or have material which may be rented or borrowed. Topics:

• Respirator care and fitting • Hearing protection • First Aid • CPR • Selection care and use of fire extinguishers • Use and storage of firearms • Protective clothing and gloves • Ladder safety • Electrical safety • Ground fault interrupters • This Manual

Possible sources of materials or speakers: • Construction Safety Association • Electrical Utilities Safety Association • Ontario One or your local Hydro provider • Ministry of Natural Resources • Safety Supply Companies • Industrial Accident Prevention Association • St. John Ambulance • Canadian Red Cross • Fire Departments • Police Departments • Canadian Coast Guard • The Ontario Sailing Association


SECTION 5

SAFETY OFFICER DUTIES AND CHECK LIST


SECTION 5 - CHECK LIST FOR CLUB SAFETY OFFICER Preface / Overview Regardless of the size of your club or the breadth of its activities, it is advisable (if not already in place) to establish the position of Safety Officer. The primary responsibility of this function is to ensure that all basic safety measures are in place and that all safety requirements are met. Ideally, the position should be filled by someone who is diplomatic and with a strong personality; occasionally the Safety Officer may have to make some decisions which may not always be popular. It is recommended that the position report to a senior board member preferably the Commodore or Vice Commodore. The following checklists are intended to be guidelines and should be modified or altered to meet your club’s needs. Electrical Safety – Inside 1. Check for overloading of fuses in all cases especially older installations. 2. Check that “D” type fuses are installed, not the older zinc type. 3. Check condition of outlets in the club buildings for insulation damage, loose cover plates and

dampness. 4. Check extension cords and appliance plugs – replace any that are damaged. 5. Check appliances, fans, vacuum cleaners, polishers etc. Any sparking motors should be repaired by a

qualified service person. 6. Remove extension cords under rugs or over doorways where chafing may occur. 7. Recommend that a licensed electrician by used for the review. Electrical Safety – Outside 1. Check dockside outlets for insulation damage, missing or badly damaged cover plate and dampness. 2. Check all visible wiring to external outlets. Report any damage. Ensure none of the wiring is in

contact with water. 3. Check club-owned power tools for excessive sparking, faulty plugs and cords. 4. Check that overhead service wires are not likely to make contact with masts or boats in cradles. 5. Replace broken light bulbs in exterior fixtures. 6. Display electrical safety posters and distribute mast stickers “Watch For Wires”. 7. Check that extension cords are sound and that the plugs are in good working condition. 8. If boat yard is lighted, ensure that all the lights are operational. 9. Check outlets with a tester to ensure that polarity is correct. 10. Ensure that all outside receptacles are GFCI receptacles. 11. Check GFCI receptacles are in working condition. 12. Contact local authorities to determine location of underwater cables and post a sign at the location.


Fire Fighting And Prevention

1. Consider appointing a Fire Safety Officer. 2. Maintain a Fire Log Book to record inspection dates and other matters dealing with fire safety. 3. Check storage of flammable materials (paint, fuels, etc.). 4. Check fire extinguishers monthly and make entry in the Fire Log. 5. Check fire hoses and hydrants annually and record in the Fire Log. 6. Consult with your local fire department concerning bylaws and regulations. 7. Check that fire escape routes are clear and exit doors panic bar hardware is working correctly. 8. Check to ensure that doors are not locked from inside. 9. Check that all exit lights are working. 10. All safety lighting to be checked monthly. 11. Conduct a fire drill annually. Confirm with local fire department. 12. Check that kitchen equipment is working satisfactorily and is kept clean of all substances. 13. Kitchen hood fire retardant system to be checked annually by licensed contractor. 14. Post fire department telephone numbers on notice boards and at telephone stations. 15. If 911 is used, post name of the club, street address, name of municipality, driving directions and the

club’s telephone number at each telephone station. 16. Develop a fire safety plan with the help of the fire department. 17. Store nothing in stairwells.

NOTE: RECORD ACTIONS IN THE FIRE LOG BOOK AND ENSUR E DETAILS AND DATES . Docks

1. Replace broken or cracked planks. 2. Remove sharp projections (i.e. nails, bolts, etc.). 3. Install bumper material for boat protection. 4. Keep landing docks clear for passenger arrival and departure. 5. Check cleats to ensure they are securely fastened. 6. Advise club members if dock lines are worn or inadequate for weather or wave conditions, which may

develop. 7. No swimming in dock areas. 8. Ensure any gaps within the dock are filled or a sign posted. 9. Ensure there are no slippery sections 10. Slopes are to be treated with anti slip materials. 11. Handholds are available in the event a person falling into the water. 12. Ladders should be installed along the seawalls with adequate height above the land. 13. Life rings and heaving lines available at suitable distances throughout the docking area. Storage Areas 1. Keep free from debris (garbage cans about the property). 2. Advise persons responsible for removal of trash if it appears to be an excessive amount. 3. No projecting nails, wires etc. 4. Remove any oily waste materials. Store in a non-combustible container. 5. Ensure that route to storage area is accessible by vehicles. 6. Lighting - dock yards or storage areas should have lighting.


Cradles 1. Cradles should be adequate to support boats. 2. Cradles should be designed to fit boats without toppling. 3. Shoring should provide support to hulls and be securely fastened to prevent movement. 4. Tripod stands must be chained together. 5. Wooden cradles should be strongly discouraged.

Water Taxi 1. Spare oar or paddle on board. 2. Bailing container aboard. 3. All equipment on board required by the small vessel regulations of the Canada Shipping Act. 4. Notice posted in boat with capacity. 5. Operator of boat has to have obtained the Pleasure Craft Operator Card or equivalent. 6. All vessels must be the minimum requirements as outlined in the Safe Boating Guide published by

Fisheries and Oceans Canada / Coast Guard.

Club Safety Equipment And Information 1. Have on hand sufficient warm blankets. 2. First aid equipment available and posted. 3. Emergency phone numbers posted. 4. Tool kit for emergency use. 5. Notice of marine hazards (i.e. shoals) 6. Safety posters and safety guidelines available. 7. Location of club buoys and navigation aids. Lifesaving Equipment 1. Ring buoys and/or heaving lines. 2. Ladder for rescue from water. 3. Rescue boat in operating order.

Club Navigation Aids - Buoys And Day Markers 1. Structurally sound 2. Painted in proper colours 3. Lights are operational 4. In proper position 5. Swimming areas properly buoyed and signed 6. Speed limits buoys and signs in place 7. No wake areas posted

NOTE: All navigation aids must conform to the Canadian Aids to Navigation System.


SECTION 6

RUNNING A REGATTA


REGATTA PRECAUTIONS It should be noted that all boats must be in compliance with the regulations outlined in the Safe Boating Guide published by Fisheries and Oceans Canada / Coast Guard. Some of the safety boat requirements may be dedicated by the characteristics of the regatta. These characteristics may influence the need for additional safety boats and crews:

• The type of boats racing in the regatta. Is the fleet a mix of boats ranging from dinghies to larger keelboats? Are boats group in different fleets? With different starts?

• Level of experience of the skippers. • Type of course and length • Weather forecast

When running a regatta it is prudent to have one boat, crewed by experience sailors, solely dedicated to handling emergencies. Any special safety instructions should be discussed at the skippers meeting and included in the Race Instructions. SAFE BOATING GUIDE EXCERPTS The following are excerpts from the Safe Boating Guide published by Fisheries and Oceans Canada / Coast Guard booklet. As the regulations are subject to periodic review by the Coast Guard, it is strongly recommended that the Safety Officer be charged with the responsibility of ensuring that updated version is always available and that all vessels are in compliance.

Vessels not over 6M in length 1. One Canadian – approved personal flotation device or lifejacket of appropriate size for each person on

board. 2. One buoyant heaving line of not less that 15 m in length. 3. One manual propelling device (a paddle or two oars with oarlocks) OR an anchor with not less that 15 m

of cable, rope or chain in any combination. 4. One Class 5BC fire extinguisher, if the pleasure craft is equipped with an inboard engine, a fixed fuel

tank of any size, or a fuel burning cooking, heating or refrigerating appliance. 5. One bailer or manual water pump fitted with or accompanied by sufficient hose to enable a person using

the pump to pump water from the bilge of the vessel over the side of the vessel. NOTE: A bailer or manual pump is NOT REQUIRED for any multi-hull vessel that has subdivided multiple-sealed hull construction.

6. A waterproof flashlight OR 3 Canadian approved flares of Type A, B, or C. 7. A sound-signalling device (pea-less whistle, compressed gas horn or electric horn). 8. Navigation lights that meet the applicable standards set out in the Collision Regulations if the pleasure

craft is operated after sunset and before sunrise or in periods of restricted visibility.

Vessels over 6 M in length but not over 8M in length 1. One Canadian – approved personal flotation device or lifejacket of appropriate size for each person on

board. 2. One buoyant heaving line of not less that 15 m in length OR one approved lifebuoy with an outside

diameter of 60mm or 762 mm that is attached to a buoyant line of not less that 15m in length. 3. A reboarding device if the freeboard of the vessel is greater that 0.5 m ( If your vessel is equipped with

transom ladders or swim platform ladders it already meets the requirement)


4. One manual propelling device (a paddle or two oars with oarlocks.) OR an anchor with not less that 15 m of cable, rope or chain in any combination.

5. One Class 5BC fire extinguisher, if the pleasure craft is a power driven vessel, PLUS another class 5BC fire extinguisher if the pleasure craft is equipped with a fuel burning cooking, heating or refrigerating appliance.

6. One bailer or manual water pump fitted with or accompanied by sufficient hose to enable a person using the pump to pump water from the bilge of the vessel over the side of the vessel.

7. A waterproof flashlight. 8. 6 Canadian approved flares of Type A, B, or C (exempt from carrying pyrotechnic distress signals if:

operating in a river, canal or lake in which it can at no time be more than one mile from shore; or engaged in an official competition or in final preparation for an official competition and has no sleeping arrangements).

9. A sound-signalling device (pea-less whistle, compressed gas horn or electric horn). 10. Navigation lights that meet the applicable standards set out in the Collision Regulations if the pleasure


Vessels over 8M in length but not over 12 M in length. 1. One Canadian – approved personal flotation device or lifejacket of appropriate size for each person on

board. 2. One buoyant heaving line of not less that 15 m in length. 3. One approved lifebuoy with an outside diameter of 60mm or 762 mm that is attached to a buoyant line

of not less that 15m in length. 4. A reboarding device if the freeboard of the vessel is greater that 0.5 m ( If your vessel is equipped with

transom ladders or swim platform ladders it already meets the requirement). 5. An anchor with not less that 30 m of cable, rope or chain in any combination. 6. One Class 10BC fire extinguisher, if the pleasure craft is a power driven vessel, PLUS another class

10BC fire extinguisher if the pleasure craft is equipped with a fuel burning cooking, heating or refrigerating appliance.

7. One bailer. 8. One manual water pump fitted with or accompanied by sufficient hose to enable a person using the

pump-to-pump water from the bilge of the vessel over the side of the vessel. 9. A waterproof flashlight. 10. Canadian approved flares of Type A, B, C or D not more than 6 of which are type D (exempt from

carrying pyrotechnic distress signals if: operating in a river, canal or lake in which it can at no time be more than one mile from shore; or engaged in an official competition or in final preparation for an official competition and has no sleeping arrangements).

11. A sound-signalling device (pea-less whistle, compressed gas horn or electric horn.) 12. Navigation lights that meet the applicable standards set out in the Collision Regulations if the pleasure


For vessels greater than 12M, refer to the Safe Boating Guide 1. One Canadian approved personal flotation device or lifejacket of appropriate size for each person on

board. 2. One buoyant heaving line of not less than 15m in length. 3. One approved lifebuoy with an outside diameter of 610 mm or 762 mm that is equipped with a self-

igniting light and is attached to a buoyant line of not less than 15m in length. 4. A reboarding device. 5. An anchor with not less than 50m of cable, rope or chain in any combination. 6. Bilge pumping arrangements. 7. One Class 10BC fire extinguisher at each of the following locations:

• at each access to any space where a fuel burning cooking, heating or refrigerating appliance is fitted • at the entrance to any accommodation space


• at the entrance to the engine room space 8. Axe. 9. 2 buckets, each with a capacity of 10L or more. 10. A watertight flashlight 11. 12 Canadian approved flares of Type A, B, C or D, not more than 6 of which are of Type D. 12. 2 sound-signalling appliances (bell and whistle). 13. Navigation lights that meet the applicable standards set out in the Collision Regulations. For Rescue - Ensure You Have on Board 1. More than enough estimated fuel and oil for the day (one-third out, one-third back, one-third reserve). 2. Additional life jackets/PFD. 3. Foul weather gear. 4. Thermal blankets. 5. Rigging (sharp) knife and Marlin Spike (for loosening knots) and a wire cutter to cut shrouds. 6. Anchor line – there should be sufficient anchor rode to meet your local depth needs. When anchoring a

scope of 7:1 is recommended. 7. Thermos - hot liquid. 8. Recording equipment (required forms, pencils, paper, etc.). 9. First aid kit (including seasick remedy and resuscitation mask). 10. Binoculars. 11. Rescue/tow line – ¾ inch polypropylene line is recommended – it floats and does not stretch. 12. VHF radio & extra power or batteries. 13. Protection from sun for all on board. 14. Global Positioning System.

Handy Additional Equipment

1. Gloves for handling lines and/or flares. 2. Headgear of some sort for crew to protect from the elements 3. Additional C fire extinguisher. 4. Foul weather gear. 5. Additional fenders for rafting with smaller craft. 6. Float device, line and anchor for marking location of sunken boats or equipment (a bottle painted orange

with line attached). 7. Bottled water. 8. Sunscreen. 9. Tool kit for emergency repairs. 10. Loud hailer or megaphone. Check batteries. Safety Crew Members - Need to Have on Board We recommend that at least 2 people per safety boat are preferred. 1. Non slip - soft soled shoes. 2. Foul weather gear. 3. Lifejacket or PFD. 4. Sweater - warm clothing. 5. Sun protection - hat, sunscreen. 6. Gloves.


A Sailing Race Course: Refer to CYA Race Management Manual. Contact OSA at 1-888-672-7245 Ext. 223

SAFETY Sailing Race Course and General Rules for Rescue 1. At no time should the rescuing of equipment be a major concern when a life is in danger. If necessary,

equipment can be left floating to be picked up later. 2. When it appears that assistance is needed, the rescue boat should approach, if possible up wind slowly

and cautiously. Should assistance be needed, the skipper of the troubled craft should (if physically able) wave his/her arm with the palm of his/her hand outstretched. Should assistance not be needed, he/she should wave their arm with fist closed. Note: The sailing instructions usually do not contain this information. This is usually communicated at the Competitors Information Session.

3. All safety crew must wear lifejackets or PFD's in a rescue situation, very important in rough seas. 4. Wear proper protective equipment (eg. Gloves). 5. Have someone on radio and visual watch. 6. Rescue equipment/supplies should be handy and it’s whereabouts well known to the crew. 7. Review rescue techniques and first aid during quiet times. 8. In anticipation of a sudden storm come through a racecourse, a rescue plan should be discussed ahead of

time. I.E. In a Lake Huron dinghy regatta, a sudden thunderstorm came through. Minutes before the safety chief came on the radio and talked to all boats (RC boats, Mark boats and safety boats) to indicate that he would be the Safety One boat and that everyone would communicate on this channel. We were to form a net on the outside of all race courses and the net would close in towards the harbour keeping the other boats on the course in site on your port and starboard. This way we would collect boats on the way in.

9. Also, an ambulance route should be planned so that in the event of an emergency, the safety boat with

the injured sailor would go to the pre-designated dock to meet the ambulance. People on shore associated with the regatta should know this route as well so that if an ambulance were needed, they would direct them effectively to the dock.

Rescue Considerations 1. Physical condition of the sailor(s) - Strength (especially after a long or a heavy weather day), injury or

illness, the first aid required, etc. A more experienced sailor can handle conditions that less experienced sailors would need to be removed from.

2. Water temperature - if it is cold the sailors will usually require help sooner. The major concern for

sailors in cold water is hypothermia. Hypothermia is the lowering of the body core temperature (loss of body heat) that places the body in a general state of shock, which in turn depresses all body functions, (i.e. slowing down reflex action and co-ordination).

3. Wind velocity - Strong winds make it difficult to right the craft and keep it from re-capsizing and those

sailors may require help.


4. Large waves - Increase the difficulty and danger in the rescue. As large waves cause both the disabled craft and the rescue boat to move up and down in the water quickly and sometimes unpredictably.

5. Condition of capsized/disabled boat - Is it going to sink, wash up on shore, can it be towed, can you

get to it, have you got time (serious injury) or the resources? These are just some of the questions you should ask yourself.

6. Other consideration - How critical are the injuries (if any), how fast must you get the sailor(s) to

further medical aid and are you equipped to do so. Will you have to make a transfer, how many other boats are in trouble, how busy is the rescue fleet and can you be spared to leave the course to tow a disabled boat, etc…etc…etc!

Essentials of Rescue

The Safety Chief should brief each of the safety fleet on the proper method of righting/towing a boat. Each boat is different – sailboard, catamaran, dinghy, keelboat with different methods required to right and to tow.

In any rescue it is essential to:

1. Be prepared to make a rescue. This includes taking into consideration the physical condition, and

training/briefing of the rescue crew (who does what, why, where, when and how). The serviceability, location and readiness of your required rescue and first aid equipment/supplies, etc. Additional personnel on board (larger vessels - smaller vessels should not be carrying additional personnel that are not prepared to rescue regardless of their other concerns) should, in rescue situations, be moved below deck and well out of the way.

2. Keep focused on the disabled craft's crew. People come first, boats and equipment later. Pay attention to

distances between the rescue boat and other obstacles as well as the speed in which the disabled craft is drifting away from its crew.

3. Keep the rescue boat to leeward (down wind) in all open water circumstances. 4. All crew should be briefed on each task they are to perform before the action takes place to reduce

further problems caused by themselves, the boat, or the craft and/or sailors in trouble. 5. If the capsized vessel is drifting into shallow water be prepared to rescue the crew and abandon the

capsized (damaged) craft, if necessary, so you can leave the scene before getting into difficulties yourself, especially with possibly injured person(s) on board. Your Course Rescue Chief may be able to help you out with another boat for transfer or recovery. Keep him/her posted as to your situation as much as possible.

6. Keep talking to the distressed sailors to help assess their physical/mental awareness and to alleviate their

distress. This communication will increase their confidence in you and the actions you are taking on their behalf.

7. Ensure rescuers watch for booms, sails, lines, etc. flying around in the wind or because of the actions of

the disabled craft and your own. Protect your body, especially your head and eyes. Also be aware of your own equipment such as tangled lines which could get caught around a rescue crew members' foot or fall overboard and tangle in your prop or rudder.


Handling Injuries The Principal Race Officer (PRO) should make it a point to determine if there are any people around who have first aid training e.g. sailing instructors, doctors, nurses, etc. You can ask them to assist in a pinch. The handling of the injury will depend on many factors including severity of the injury, the number of injured persons, weather conditions and position of the boats involved, the capability (including size and shelter available) of the rescue boat and crew, first aid equipment supplies on board, etc. However, the important thing is to bring the injured person(s) on board the rescue boat as quickly and safely/comfortably as possible, administer first aid, keep them warm and continually monitor their condition. It may be necessary to take them to shore or transfer to a larger vessel. Again, keep your Course Rescue Chief advised, so if necessary, he/she can make the arrangements for you, know the situation you're in and your availability for other rescue tasks. Handling Disabled Boats The nature of the damage, condition and help available from the disabled crew, how many crew you have, size of your boat as compared, weather conditions (wind and waves), location (open water, close to shore, boat aground, weeds, etc.), familiarity of your personnel with the type of boat and it's handling or idiosyncrasies will dictate the actions of the rescue boat/crew. For example the rescuers may have to lower and secure the sail(s), cut stays to be able to save the rest of the boat or other such actions. These actions, if possible, should be with the permission and help of the crew of the disabled boat. Boats Washed Up On a Lee Shore This is a down wind rescue situation that is only a problem if the conditions are severe. In these conditions, especially where the shoreline is rough, the situation requires quickness in rescuing before the sailboat becomes too damaged in order to float. The problems involved are: 1. The sailboat tends to get washed sideways to the waves causing it to fill with water, as well as making it

initially hard to tow. 2. Because of the waves and shallow water, the rescue boat may not (size and type of drive) be able to get

close to the sailboat without placing the rescue crew boat and its crew in jeopardy. 3. Waves may wash over the stern of a rescue boat going into a lee shore bow first causing problems with

manoeuvrability, stability and not to mention, filling with water and sinking. 4. The motor has much less power in reverse than in forward and thus may not be able to back away from

the shore while pulling the tow line.

When rescuing boats from a lee shore, the following may be necessary:

1. The rescue boat be pointed into the wind as close to the shore as possible. 2. Either throw, carry or float the line to the distressed vessel and attach it accordingly. 3. The crew of the disabled boat should be told to hold the boat bow away from shore, waist deep.


4. The rescue boat pulls the disabled craft away from shore. Sometimes for larger boats or in very severe

conditions, it may be necessary to set an anchor a considerable distance in front of the rescue boat to assist in pulling the disabled boat off the shore line to act as a safety for the rescue boat in case of engine failure or other such problems.

Turtled Boats Turtled (completely upside down) boats are more difficult to right than boats, which are lying on their side. 1. When rescuing in shallow water the major problem is that the mast may be stuck in the mud and can be

damaged during rescue. Take your time and be gentle. 2. When rescuing turtled boats of conventional design (not including catamarans) in deep water, if the

crew cannot right the boat themselves, position a rescuer (dressed for the water conditions/temperature and wearing a PFD) upon the edge of the hull with another person both holding onto the centreboard. As the boat starts to right itself, they should climb on the centreboard and right the boat in the normal way.

NOTE: Rescue volunteers are not expected to go into the water to right a boat.

Towing Methods Two methods of towing are recommended. Rescue boats should always wait for permission of their Course Rescue Chief before towing boats to shore because rescue on the course is rescue's priority. For example, a course rescue fleet of four boats sending one to shore looses twenty-five percent of its capability. The two recommended tow methods are: 1. Short line tow - Secure to a major cleat or tow bridle one tow line long enough to enable maximum

steering and still keep the first boat in tow away from your exhaust fumes but, short enough where voice communication is easy with the first boat in tow. Have the succeeding boats tie off each other in a single line. Be prepared to release or cut your towline at any time. A crew member must continually observe the tow.

2. Alternating boats - Secure one or two lines aft, each on a major cleat. Keep the line away from the

propeller(s). Have the sailor tie a line (preferably with a rolling hitch) to the towline of the rescue boat alternating

port and starboard on either side. Centreboards should be halfway up and a skipper at the helm. Towing should be done slowly because the tension increases exponentially with the speed.

3. One behind the other - With the same two lines from the rescue boat, have the first sailboat tie the line

at the mast step with a bowline. The painter of the second boat is then secured in the bowline and not on the mast step. The other boats do the same until you have a full and safe tow. The number of boats you can put on a line will depend on the weather and your boat size and engine power.


Other Responsibilities

In addition to our primary objective, the safety of life and limb, and our secondary consideration the safety/recovery of equipment, RESCUE has other tasks to perform. These include:

1. The observation of and safe passage to and from the race area of all vessels involved. A course rescue

boat should accompany the first vessel out (usually the Race Committee boat), the rest of the course rescue boats should set up a visual line of competitors and other course boats from harbour to the race area. Latecomers WILL NOT be towed to the course unless requested/given permission by the Course Race Officer through the Course Rescue Chief. All rescue boats must be at their designated location, and report to the Course Rescue Chief, before the ten-minute gun (yellow shape or flag).

2. Reports of competitors leaving the course before the end of racing includes the class of vessel, the sail

number, time they left and disposition (under sail or tow etc.). All rescue boats will record this information but will pass it on to Course Rescue Chief who is responsible for recording this information and reporting it to Control. On arrival at the site this information must be given to the Assistant Rescue Chief who will pass it on to Launch.

3. A visual sweep of the course at the end of the days' racing will ensure that all competitors and committee

boats have returned safely. The Rescue Chief, through the Course Rescue Chief may ask for assistance in a complete sweep of all the courses. This usually is accomplished by combining rescue fleets at either end of the courses.

4. Being asked to return to the waters to assist in finding boats not recorded in or to find equipment lost

during the day. This request would normally come from the Rescue Chief or his/her designate. 5. Being requested to carry other persons on board such as Jury, Press, etc. Other persons you agree to take

on board must be cleared through the Rescue Chief. They are responsible for their safety equipment and lunch.

Marine (VHF) Radio Procedure/Protocol General 1. An operator of a VHF radio must be issued with a restricted operator's certificate (maritime) otherwise

known as a ROC. 2. Keep radio traffic to a minimum. Messages should be brief and to the point. 3. Minimum radio traffic during any start sequence and until two minutes after the start. � A radio readability check will be conducted by each Rescue 1 (Course Rescue Chief) before leaving

harbour. Course Rescue Chiefs will report to Rescue Chief when leaving harbour (after radio check) and on their return.

4. No rescue radio should shut down before checking with their Rescue 1. 5. CB radio lingo is not appropriate on the VHF channels.


6. IF YOU HAVE NOTHING TO SAY ………….DON'T SAY IT. Fooling around, cursing, or other infractions on the marine radio band could lead to losing the use of this very important communication network and a prison term and a heafty fine.

Basic Radio Procedure

Before transmitting listen for a period of time to make sure that you do not interfere with an ongoing call. A station having a distress, urgency or safety message to transmit is entitled to interrupt a transmission of lower priority.

Making a Call

1. "Bravo Rescue Four, Bravo Rescue Four, Bravo Rescue Four THIS IS Bravo Rescue One, Bravo Rescue

One, Bravo Rescue One over.” 2. After contact has been established, only your call sign is required to carry on the messages. At the end

of your transmission use the word "over" to indicate you are finished that segment.

NOTE: Please be sure that all people using the VHF radio on a regular basis have received their ROC certificate. It is important to set a good example to the boaters with in the club.

Receiving a Call

1. "Bravo Rescue 1 this is Bravo Rescue 4 - over". Once is enough. Remember to state the party you are

speaking with and then yourself. 2. Follow 2 above.

Terminating a Call To terminate communications simply conclude your transmission with the command "Out". This means conversation is ended and no response is expected. Using the phrase “OVER and OUT” is contradictory.

Phonetic Alphabet Whenever isolated letters or groups of letters are to be pronounced, they are to be done separately. This happens when communication is difficult and the alphabet can be easily understood. Being able to spell your boats name or the registration number on your boat phonetically is very important. A Alpha J Juliet S Sierra

B Bravo K Kilo T Tango

C Charlie L Lima U Uniform

D Delta M Mike V Victor

E Echo N November W Whisky

F Foxtrot O Oscar V Victor

G Gulf P Papa Y Yankee

H Hotel Q Kehbeck Z Zulu I India R Romeo


Procedural Words and Phrases Acknowledge Let me know that you have received and understood this message. Affirmative Yes, or permission granted. Break To indicate the separation between portions of the message. Channel Change to channel …….before proceeding. Confirm My version is ……….is that correct? Correction An error has been made in this transmission, the correct version is………. Go ahead Proceed with your message How do you read? How well do you receive me? I say again Use instead of repeat. Mayday The spoken word for distress communications. Negative No, or that is not correct, or I do not agree. Over My transmission is ended and I expect a response from you. Out Conversation is ended and no response is expected. Pan Pan The spoken word for urgency communications. Prudence During long distress situations, communications can resume on a restricted basis. Read Back Repeat all of this message back to me exactly as received after I have given "over". Roger I have received all of your last transmission. Roger number I have received your message number. Stand by I must pause, please wait. Say again Do not use the word repeat. Security Is the spoken word for the safety signal. Silence Indicates that silence has been imposed on the frequency due to a distress situation That is correct Self-explanatory Verify Check text with originator and send correct version. Words twice Communication is difficult, send each word twice or I will send each word twice.


Quick tips for Correct Portable Radio Use 1. Remember that radio signals are polarized (vertical) so always hold radio in the upright position for

maximum transmit and receive efficiency. 2. Set squelch control at threshold. 3. While a remote speaker microphone adds greatly to the flexibility of the use of portables, the body can

absorb radio signals. This means that in marginal areas (or low battery power), to ensure a strong signal, transmit and receive via the radio directly.

4. If using your own radio, to avoid memorization in nickel-cadmium batteries, leave radio out of the

charger for about 8 hours and then charge for about 16 hours. DO NOT RETURN TO CHARGER AFTER EVERY USE.

5. Remember to be using the proper hailing frequency and remember to switch to a working station. Course Chain of Command Responsibility for all activities on each racecourse lies with the Course race officer. In most circumstances all rescue craft on each racecourse are under the direction of a Course Rescue Chief, who in turn is directed by an overall Rescue Chairman (Chief). If there is a situation where racing stops (for what ever reason – usually conditions which make it unsafe to race, the race officer SHOULD transfer responsibility to the Chief Safety Officer. This person is now in charge of the safety plan. The Course race officer is under their direction.

Daily Communications Morning meetings should take place for the purpose of sharing of information of pertinence to the day's racing, e.g. Weather forecasts, course changes, course designation, crewing, etc… A good practice is for the PRO to meet with the Chief Safety Officer before the start of racing each morning. PEOPLE COME FIRST. BOATS AND EQUIPMENT LATER!


SECTION 7

FIRST AID AND CPR


SECTION 7 – FIRST AID AND CPR PREFACE In the event that an emergency situation should arise where first aid or CPR is administered, here are some guidelines for effectively managing these types of exposures for your club: • There should be a well stocked first aid kit on the club premises, in an accessible, clearly marked

location; the kit should be checked and restocked on a regular basis; this task could be assigned to one individual who would be responsible for maintaining the first aid kit.

• Emergency phone numbers should be posted in a prominent, visible location in the club house; each telephone at a club should have the address of the club and driving instructions written so that a person phoning in an emergency request has the information readily available.

• When conducting or hosting special events, there should be at least 1 qualified first aider on site with the necessary equipment to administer first aid.

• Club should maintain a log of qualified individuals, their first aid qualifications should be verified on a regular basis; first aid certification is valid for 3 years and CRP certification is valid for 1 year.

• Directions to the nearest doctor or medical facility should be established and known to those running events and first aiders on duty.

• An “Accident Report” form should be completed for all incidents that occur, including details of all first aid administered, if and when emergency services were called, when family members were notified etc.

• Membership registration forms and participant registration forms (members & non-members) in club sponsored activities should include a contact name (state relationship to member) and contact phone number in the case of an emergency.

• For big events, an emergency plan including communications and procedures should be developed. • If the club hires persons, the requirements for both training and use of first aid kits are specified under

the Workers Compensation Act must be met. • Because of the risk of either drowning or electrical shock around clubs, a disposable mouthpiece

should be included with the first aid kits. This may be required if it is necessary that artificial respiration is used to revive an unconscious person.

Please see the sample First Aid Log (in Appendix VIII) and Incident Report form (in Appendix V) that may be used during club events. Cardio Pulmonary Resuscitation (CPR) There is a very high risk of a person having a heart attack or stroke around a yacht club, particularly during launch and haulout periods. Another thing that can happen is electrical contact resulting in heart stoppage. This could result either from a faulty tool, or contact between a mast and power lines. Although there is no way that a heart attack can be prevented by a Club Safety Officer, there are several things that can be done to lessen the effects that a person may suffer. The most important thing is to be prepared in the event that one does occur. The prompt administration of CPR and ensuring the medical response team are directed to the casualty can enhance a person's chance of recovery. The other thing that is important is to have someone meet the Emergency Medical Service team at the gate and direct them to the site. Don’t leave the victim unattended.


Things that can be done at the club level: Prepare a plan in the event a person does have a heart attack. ● posting of emergency numbers at each phone ● posting of street address or a description of how to get to the location ● posting of symptoms of heart attacks on the bulletin boards ● posting a list of persons who have been trained in CPR ● providing a list of things to do in the event that a person has a heart attack; First Aid Each club should have readily available a first aid kit suitable to handle a serious injury. The ideal size would be the Level 1 Kit as specified by the Workers Compensation Board. This should be installed in a readily accessible location. In addition to the first aid kit, an eyewash station and airway should also be available. These should be located in a conspicuous spot. These items should be inspected on a regular basis to ensure that any materials, which may have been used, are replaced. Training of club members in CPR and First Aid Training courses in first aid and CPR can be arranged through organizations such as the Canadian Red Cross Society or St. John Ambulance. These courses could be held at the Club during the winter months.


SECTION 8

WHEN SOMETHING GOES WRONG


SECTION 8 – WHEN SOMETHING GOES WRONG

What to do in the case of an accident?? In the event of serious personal injury, emergency medical services should be contacted immediately. One person should be designated as the point/relay person for dealing with emergency services personnel. In general, when an incident occurs that results in bodily injury or property damage, the following process should be followed: a) make no statement to anyone, including injured victims, as to fault; b) deal with immediate injury or damage appropriately; c) advise parents/family of an injured person without acknowledging liability; d) document carefully and immediately in a neutral manner, answering – who, what, where, when and

how; e) make no judgment as to why; f) each club should appoint a person to deal with the media (in the rare case where the incident attracts

media attention) g) complete an accident report form as soon as possible to capture all the relevant details h) contract your insurance broker to report the claim as soon as practical (each club should appoint one

person to deal with all insurance issued and to lease with your insurance broker) Refer to Appendix V for the following Incident Report Forms:

• Property • Potential Liability • Automobile

Emergency Action Response Plan Contingency Planning is an integral part of good Risk Management Emergency Action Response Plans should be established and implemented, at the very least for special, club sponsored events. In general, a plan of action should be established to deal with accidents that may occur while conducting a racing event, in addition, action plans should be established for accidents that occur dockside and inside the clubhouse premises. Such preparation will serve as a guide to deal with such emergencies in the best way possible and thus manage the risk. These emergency action plans should be reviewed on a regular basis and modified over time as needed. It is suggested that you set up a committee of club members who participate in the planning of various club activities to establish an Emergency Action Response Plan to address accidents that may occur in the 3 major areas of club operations (as noted above). If there is interest from OSA members, guidelines can be established on a general basis to assist member clubs in developing their own Emergency Response Action Plans.


Crisis Management Crisis management is the management of an unfortunate incident. The incident may involve critical injury, property damage, environmental damage or other. Effective crisis management begins well before an incident occurs, with contingency planning. Hopefully you will never have cause to utilize your plans, but should unfortunate circumstances lead to an incident you will find the upfront planning invaluable. Effective crisis management can limit your liabilities. The following discussions are by no means complete. They serve only as though provoking material for the development of a comprehensive crisis management plans. Expert advice should be sought when developing your crisis management plan. Review the plan annually. Insurance Insurance is a must for clubs undertaking any activities, whether it be Regattas, Sail Training Programs, Social Events, Boat Launching and Hauling out, etc. Insurance allows the legal liability arising out of these activities to be transferred to your insurance company and at the same time protects the clubs assets. Great care must be taken to ensure that all club activities are embraced by the insurance program. The clubs activities and insurance requirements should be periodically reviewed with your insurance broker. It is not unusual for club activities to be covered by several policies to form a comprehensive insurance program. Critical Injury The first concern in any personal injury incident is the immediate medical attention required by the victim(s). Quality first aid care and quick medical response can minimize the extent of injury. Please insure your facilities have sufficient first aid and emergency equipment readily available for all club activities. Routinely inspect all emergency equipment to ensure it is maintained in proper working order. Emergency response phone numbers should be posted at all phone locations. Keep maps with routes to medical facilities clearly marked, in your first aid stations. Should ambulance service be required, have someone greet the ambulance at the club entrance and direct the ambulance to the scene. Notification of Victim(s) Family Members This should be done promptly once the victim(s) immediate needs have been satisfied. Sail Training programs need to maintain emergency contact phone numbers of all course participants. Your plan may wish to give consideration to the safe transport of distraught family members to the hospital. Incident Investigation It is important that a fact-finding investigation be held with all parties involved in the incident after the situation has been brought under control. The initial investigation meeting is not an exercise to lay blame, only gather the facts before memories or speculation distorts the actual facts. Complete an incident report that states the facts.


Root Cause Analysis Once the facts have been ascertained, a root cause analysis should be completed. Implement corrective action to prevent reoccurrence. Critical Stress Debriefing In cases involving serious injury, those involved may require professional assistance to deal with stress resulting from the incident. Reaction to the stress may be delayed so monitor those involved. Ensure your crisis management plan includes a procedure for obtaining confidential professional help. Press Releases It should not come as a surprise that the press monitor 911 emergency calls. In dealing with the press it is best to be prepared well in advance. Your crisis management plan must designate someone to deal with information releases. Be prepared for an onslaught of press members on a slow news day. The press will often receive a well-written press release kindly. Keep the press release to the point, stating facts only. If the press do not appear, do not issue the release. Avoid any references to victim's name , family charges involved or direction of blame. Include a contact name on the press release for additional information. Never allow the press to wander unaccompanied on your premises. To avoid dangerous speculation post a written notice for club members to reference. Post updates as appropriate. Again include the contact person. Keep the statements factual, brief and to the point. Legal Assistance Advise both your insurance broker and club lawyer promptly. Never assume any liability. Follow your legal advice. (Refer back to Pages 4-10 and 4-11) Ontario Acts There are other Ontario Acts, which may affect the way you manage your club. ONTARIO WATER RESOURSES ACT GASOLINE HANDLING ACT and CODE DANGEROUS GOODS TRANSPORTION ACT ONTARIO REGULATION 343 – Discharging of sewage from pleasure boats ONTARIO REGULATION 346 – Air Pollution ONTARIO REGULATION 347 – Waste Management WORKPLACE HAZARDOUS MATERIALS INFORMATION SYSTEM (WHIMS) PESTICIDES ACT NATIONAL FIRE CODE ONTARIO BUILDING CODE CONSEVATION AUTHORITIES ACT FISHERIES ACT and MUNICIPAL BY-LAWS


SECTION 9

HAUL OUT AND LAUNCHING


SECTION 9 - HAUL OUT AND LAUNCHING

The haul out and launching operations are by far the most dangerous tasks performed by the Club. In many cases the level of danger is substantially increased by the fact that these tasks are performed by club volunteers with little or no experience. It is recommended that a copy of the video prepared by the Port Credit Yacht Club be obtained and be included in the training sessions, prior to haul out and launching. Prior to haul out or launching the various crews should be established and leaders appointed. Once all the crews have been determined a schedule should be established to ensure there is a proper rotation of crews and fresh forces are always available. A few days before haul out or launching, an all crew meeting should be held where all safety precautions are reviewed and the safety video from PCYC is viewed & discussed. Any outside contractor hired to assist with the operations should be required to file proof of general liability insurance and riggers liability (for any crane operators) in the form of Certificate of Insurance issued by its insurer; the certificate should be amended to reflect the yacht club as an additional insured. The recommended limit for general liability should be in excess of $5,000,000 each and every accident and $500,000 for the riggers liability. A hold harmless agreement should be obtained from each owner whose boat will be launched or hauled out. The agreement should be obtained well in advance, along with a certificate of insurance confirming liability and physical damage coverage on the boat. If available, consider hiring an experienced signal man along with the crane operator so that communications for the haul out and launching operations are safely coordinated and clear. Otherwise, if such an experienced signalman is not available, appoint an experienced club member to conduct this task. Suggest the appointed club member & crane operator have a meeting prior to starting the operation to discuss and establish all signals to be used during the procedure. The following 17 sections cover in more detail the various safety and operational steps:

1. WORK SITE SAFETY

• The work area is to be treated as a commercial site. • Only those who are on the work crews are allowed in the area when the cranes are operating. • Members and their families are not allowed into the area. • Members are requested to leave their pets home for the day. • Owners of the individual boats being launched or hauled out may be in the area only during the

time their vessel is being launched or hauled. 2. SAFETY OFFICER RESPONSIBILITIES

• To administer the safety regulations as set out by the club or the harbour master and his crew leaders.

• To report to the Board of Directors and the crew leaders regarding any issues that needs to be discussed and possibly resolved with before the next event.

• To offer new suggestions or procedures that should be considered to further safety.


3. LAUNCH/HAUL OUT COORDINATOR

1. Ensure that there are sufficient numbers in each crew regarding the volunteer workers. 2. Crew Leaders designate the responsibilities for each of their volunteer workers. 3. Crew Leaders will be appointed or selected by the Launch/Haul out Coordinator. 4. Crew members assigned to Crew Leaders through joint meetings. 5. The three levels of worker will be identified by the colour of Hard Hat they are wearing

a. White – Coordinator b. Yellow – Crew Leader c. Blue – Crew Member

6. Ensure that all the rigging to be used has been inspected and approved for the task. 7. Provide the training courses for the volunteer workers.

4. SAFETY EQUIPMENT

1. All yard personnel must wear a Hard Hat. 2. The Hard Hat may not be worn over another cap such as a baseball cap. This will compromise the

safety effectiveness of the Hard Hat. 3. Crew members working with the Crane Crew or Forklift crew MUST wear work safety boots. 4. All other crew members may wear work safety boots or the proper foot wear for their assigned

task. 5. Recommended that leather or heavy canvass work gloves be used. 6. The boat wash crew must wear eye protection and proper outerwear.

5. LIFTING SLINGS General Guidelines All types of slings shall have, as a minimum, the rated capacity clearly and permanently marked on each sling. Each sling shall receive a documented inspection at least annually, more frequently if recommended by the manufacturer or made necessary by service conditions. Slings manufactured from materials such as polyester round slings and Kevlar1 fibre (yarn) slings, shall be used in accordance with recommendations of the sling manufacturer. Synthetic fibre slings shall be used when wire sling types are not suitable. Defective Slings. Slings to be repaired and recertified shall be stored in a secure manner that renders them inaccessible for use while repair is pending. Unless defective slings are to be repaired and recertified, they shall be destroyed to prevent future use. Sling Angles. A key factor in determining sling stress is sling angles.


Figure 1: Sling angles to the load.

Wire Rope Slings Wire Rope Grades. Wire rope slings are fabricated from various grades and types of wire rope. Wire Rope Sling Properties. Rated loads of wire rope slings shall be specified by the manufacturer, using a design factor of at least 5. Rated loads are based on the following factors: 1. Nominal wire rope strength 2. Nominal splicing and end attachment efficiency


Figure 2: Types of wire rope terminals. 3. Angle of loading (see Figure 2 above). Sling angles of less than 30 degrees are not recommended.

The rated load (load-carrying ability required) is based on sling angles. If slings are not vertical, the load carrying ability is reduced:

rated load = vertical capacity X Sine of minimum horizontal angle Angle Sines 30o = 0.500 45o = 0.707 60o = 0.866 4. If two or more slings are used, the least horizontal angle (greatest vertical angle) shall be considered. 5. Horizontal sling angles less than 30o (vertical angle more than 60o) should not be used. 6. Type of hitch (e.g., straight pull, choker hitch or basket hitch) 7. D/d ratio [D = diameter of curvature around which rope is bent; AND d = diameter of rope].


Figure 3: When using wire rope, it is important to keep the radius of the curve around the load, since this effects the load-lifting strength of the wire rope.

8. When a sling is used in a choker hitch, the angle formed in the rope body as it passed through the choking eye (the choke angle) should be 120o or greater. For smaller angles, the rated load shall be reduced as shown in Table 2-5:

Table 2-5. Wire Rope Slings in Choker Hitch.

Angle of choke (degrees) Percentage of choker-rated load

120 to 180 100

90 to 119 87

60 to 89 74

30 to 59 62

0 to 29 49


Sling Identification. Wire rope slings shall be labelled with a tag or other identification methods. The tag, or other identification method, shall state the following:

1. Manufacturer's name 2. Rated load (rated capacity) 3. Load test date 4. Periodic inspection due date.

Effects of Environment. Damage from caustic or acid substances or fumes can affect wire rope sling length. Minimum Sling Lengths. Slings made of rope with a 6 X 19 and 6 X 37 construction, and cable-laid slings, shall have a minimum clear length of rope 10 times the rope diameter between splices, sleeves, or end fittings. Braided slings shall have a minimum clear length of rope 40 times the component (individual) rope diameter between the loops or end fittings. Grommets and endless slings shall have a minimum circumferential length of 96 times the body diameter of the grommet or endless sling. Frequent Inspection. Users shall visually inspect slings each day of use for gross damage, such as listed below, which may be an immediate hazard:

1. Distortion of rope in the sling such as kinking, crushing, unstranding, birdcaging, main strand displacement, or core protrusion. Loss of rope diameter in short rope lengths or unevenness of other strands should provide evidence the sling or slings should be replaced.

2. General corrosion. 3. Broken or cut strands. 4. Number, destruction, and type of visible broken wires (ten randomly distributed broken wires in one

rope lay or five broken wires in one strand in one rope lay). Periodic Inspection. A wire rope sling periodic inspection shall be performed by a qualified inspector on a regular basis (at least annually).

1. Inspection frequency shall be based on the following criteria: a Frequency of sling use b. Severity of service conditions c. Nature of lifts being made d. Experience gained on the service life of slings used in similar circumstances

The periodic inspection shall be performed by a qualified person. Inspection shall be conducted on the entire length of each sling including splices, end attachments, and fittings. Deterioration that would result in loss of original strength shall be observed and determination made whether further use of the sling would constitute a hazard. Replacement. Wire rope slings shall be immediately removed from service if any of the following conditions are present:

1. For strand-laid and single -part slings, ten randomly distributed broken wires in one rope lay or five broken wires in one strand in one rope lay

2. Broken wires in braided and cable-laid slings (Table 3-6) 3. Severe localized abrasion or scraping of one-third the original diameter of outside individual wires. 4. Kinking, crushing, birdcaging, or any other damage resulting in distortion of the rope structure.


Table 3-6. Allowable Broken Wires in Braided and Cable-Laid Slings.

Sling body Allowable broken wires per lay or one braid

Allowable broken strands per sling length

Less than eight-part braid 20 1

Cable-laid 20 1

Eight-part braid and more 40 1

5. Evidence of heat damage 6. End attachments that are cracked, deformed, or worn to the extent that the strength of the sling is

substantially affected 7. Severe corrosion of the rope or end attachments 8. Hooks that have been opened more than 15 percent of the normal throat opening measured at the

narrowest point or twisted more than 10o from the plane of the unbent hook. Because many variable factors are involved, no precise inspection criteria can be given for determining the exact time for replacement of a sling. In this respect, safety depends largely on the use of good judgment by a qualified person in evaluating the remaining strength in a used sling after allowing for deterioration disclosed by inspection. Safety of sling operation depends on this remaining strength.

Operating Practices. Operating practices and guidelines for the use of wire rope slings are as follows.

1. Slings having suitable characteristics for the type of load, hitch, and environment shall be selected. 2. The weight of load shall be within the rated capacity of the sling. 3. Wire rope slings shall not be shortened or lengthened by knotting or twisting or with wire rope clips

or other methods not approved by the sling manufacturer. 4. Slings that appear to be damaged shall not be used unless they are inspected and accepted as usable

in accordance with the periodic inspection requirements stated above. 5. The sling shall be hitched in a manner providing control of the load. 6. Slings should not be pulled from under a load when the load is resting on the sling. 7. Slings should not be dragged on the ground or over an abrasive surface. 8. In a choker hitch, slings shall be long enough so that the choker fitting chokes on the wire rope body

and never on the fitting. Cautions and Prohibitions. The sling's intended use shall determine the type of rope and termination. The following cautions and restrictions apply to this determination:

1. Rotation-resistant wire rope shall not be used for slings. 2. Wire rope clamps (e.g. crosby clips) shall not be used to fabricate wire rope slings except when the

application of the sling prevents the use of a prefabricated sling or when the specific application is designed by a qualified person (see the figure below). When used, slings fabricated using wire rope clamps shall be derated to 80 percent of the rated wire rope load capacity to account for the efficiency of the clamps. Wire rope clamps must be installed in accordance with the manufacturer's recommendations. The nuts on the clamps must be checked periodically and retorqued to the recommended value to maintain the efficiency rating. Slings made with wire rope clips should not be used as a choker hitch.


Figure 4: The proper method to fix a loop in wire rope using clips.

Synthetic Web Slings. Webbing. Synthetic web slings fabricated by sewing woven synthetic webbing of nylon or polyester yarns form the basic sling types shown below. Webbing shall have the following characteristics:

3. Sufficient certified tensile strength to meet the sling manufacturer’s requirements 4. Uniform thickness and width 5. Full woven width, including selvage edges 6. Webbing ends sealed by heat, or other suitable means, to prevent ravelling 7. Stitching shall be the only method used to attach end fittings to webbing and to form eyes.

Fittings. If synthetic web slings incorporate metal fittings, the fittings shall have the following properties:

8. Fittings shall have sufficient strength to sustain twice the rated load of the sling without permanent deformation and a minimum breaking strength equal to five times the rated capacity of the sling.

9. Surfaces shall be cleanly finished and sharp edges removed to prevent damage to the webbing.

Coatings. Synthetic web slings may be coated with suitable material that will impart the following desirable characteristics:

10. Abrasion resistance 11. Sealing to prevent penetration of foreign particles and matter


12. Increased coefficient of friction 13. Protection from sunlight or ultraviolet degradation.

Marking (Sling Identification). Synthetic web slings shall be labelled (a sewn-on leather tag is recommended). The label shall state the following:

14. Manufacturer’s name or trademark 15. Manufacturer’s code or stock number 16. Rated loads for the types of hitches used 17. Type of synthetic web material

Design Factors. The design factor for synthetic web slings shall be a minimum of 5. Rated Load. A synthetic web sling shall not be used at a load greater than shown on its tag.

1. Bridle slings. For rated loads of bridle slings, where both legs are not vertical and for consideration of the angle between basket hitch slings, the following equation shall be applicable.

RATED LOAD = Vertical Rated Load X Number of Legs X Sine of Minimum Horizontal Angle

2. Choker hitch. The rated load, in choker hitch, of single-leg slings shall be a maximum of 80 percent of the vertical rated load.

Inspection of Synthetic Slings

Initial inspection. Before any new or repaired synthetic web sling is used, it shall be inspected to ensure that the correct sling is being used as well as to determine that it has proper identification. Frequent Inspection. This inspection should be made by the person handling the sling each day the sling is used. Periodic Inspection. A periodic inspection shall be performed by a qualified inspector on a regular basis with frequency of inspection based on the following criteria:

1. Frequency of sling use 2. Severity of service conditions 3. Nature of lifts being made 4. Experience gained on the service life of slings used in similar circumstances.

The periodic inspection via means of a tag (This tag becomes the record.) shall be made at least annually and shall be documented by any one of the following methods:

1. Marking a serial number on the sling and maintaining inspection records by serial numbers 2. Instituting a comprehensive marking program (such as colour coding) to indicate when the next

periodic inspection is required 3. Marking each sling with a tag that shows when the next periodic inspection is required.

Removal Criteria. Synthetic web slings shall be removed from service if damage such as the following is visible:

1. Holes, tears, cuts, or snags 2. Broken or worn stitching in load-bearing splices 3. Excessive abrasive wear 4. Knots in any part of the sling 5. Other visible indications that cause doubt as to the strength of the sling, such as loss of colour that

may indicate the potential for ultraviolet light damage


Operating Practices. The following operating practices are applicable to the use of synthetic web slings:

1. Slings having suitable characteristics for the type of load, hitch, and environment shall be selected. 2. The weight of load shall be within the rated capacity of the sling. (The rated capacity is less than or

equal to the rated load after sling angles and hitch type have been considered.) 3. Slings shall not be shortened or lengthened by knotting or other methods not approved by the sling

manufacturer. 4. Slings that appear to be damaged shall not be used unless they are inspected and accepted as usable

in accordance with the periodic inspection requirements. 5. Slings shall be hitched in a manner providing control of the load. 6. Sharp corners in contact with the sling should be padded to minimize damage to the sling. 7. Portions of the human body should be kept from between the sling and the load, and from between

the sling and the crane hook or hoist hook. 8. Personnel should stand clear of the suspended load. 9. Personnel shall not ride the sling. 10. Shock loading is prohibited. 11. Slings should not be pulled from under a load when the load is resting on the sling.


Figure 5: Examples of types of synthetic material slings. 6. COMMERCIAL CRANES

1. When contracting for the equipment, try to arrange to have the same operators as in the past. This will assist the work as a knowledgeable person is dealing with the same vessels. (Seniority issue may overrule.)

2. Ensure that all documentation from the crane company has been submitted which covers workers compensation premiums and liability coverage. (You may want to contact your insurer.)

3. Check out the special rigging, which is supplied by the crane company. 4. Ensure that special rigging that will be used by the crane company which is club owned has been

checked annually by accredited professionals. (Refer to Pages 4-10 and 4-11) 7. LAUNCH SEQUENCE

1. Ensure that the listing of boats has been posted so that owners are on the site at least one-hour before the vessel is scheduled to be launched.

2. Ensure all slings locations are properly identified and marked on the hulls. 3. Ensure that all four tag lines have been secured aboard the vessel – minimum length 10 meters. 4. Remind the owner about through hull plugs and valves. 5. Position slings on the specified marks on the hull. Break slings and reconnect as necessary to

achieve the proper lift points on the boat hull. 6. Ensure that unnecessary crew members are well clear of the vessel. 7. Ensure that the crew does not have their hand between the sling and the hull of the vessel. 8. Only the Crew Leader gives hand signals to the crane operator. 9. The Crew Leader must check that the line walkers have their lines taut. 10. Watch for outriggers and outrigger pads as a tripping hazard while the boat is being moved. 11. The crane lifts the vessel with the crane crew holding the tag lines to ensure that the vessel does not

swing into any adjacent vessels. 12. The line crew walks with the vessel. 13. NEVER WALK INSIDE THE OUTRIGGER ARMS OF THE CRANE. 14. NEVER WALK UNDER THE VESSEL WHEN IT IN THE SLINGS. 15. LINE CREWS MUST WALK WELL AWAY FROM THE CRANE AND A ND VESSEL. 16. The dock crew will take the tag lines from the line crew when the vessel is in position to be lowered

into the water. Remember do not walk under the vessel when transferring the lines. 17. The dock crew will guide the vessel as it is lowered into the water. The crane operator should

slowly lower the boat into the water. If the Crew Leader signals that the lift is off plumb and the boat, persons or dock area are at risk, the lift must stop. The load will need to be repositioned before lowering the boat. Once the vessel is floating, a dock crew member will go aboard to assist in removing the slings.

18. The owner goes aboard and moves the vessel away from the launch location. 19. Have a towboat available in case the engine does not start.


8. HAUL OUT SEQUENCE.

1. The process is the reverse of the launching sequence. 2. Inspect all boats before they leave their slips – proper lines, cleared decks and sling marks applied. 3. The dock crew will place the slings about the vessel at the haul out dock. 4. Ensure the vessel is level before being lifted by the crane – This improves the boat’s position in the

cradle. 5. The owner or designate, must be present to ensure that the slings are in the correct spots. He or she

should advise as to underwater fitting, thru hull and shafts. 6. Once all is in place the Crew Leader makes the hand signal for the crane operator to lift the vessel. 7. The vessel is hauled out of the water. The tag lines are taken over by the crane crew who will walk

and guide the vessel to its cradle. 8. NEVER WALK INSIDE THE OUTRIGGER ARMS OF THE CRANE. 9. NEVER WALK UNDER THE VESSEL WHEN IT IN THE SLINGS. 10. LINE CREWS MUST WALK WELL AWAY FROM THE CRANE AND A ND VESSEL. 11. The cradle should be pre-positioned. The layout is done a week or so ahead of time. 12. The cradles must be marked with “bow” and “stern”. 13. The cradles should be identified with the name of the vessel, the name of the owner and the owner’s

membership number. 14. There should be a mark on the cradle to designate the keel position, which will be used to line up

with the mark on the keel of the vessel. 15. The pads for all cradles MUST be in place before the crane begins to operate. 16. It is recommended that all cradles be made of steel and be able to fold for storage 17. Wooden cradles MUST be inspected prior to haul out to ensure that all members are sound and that

there is no rot in the area of the bolts. 18. The crane operator positions the hull over the cradle. 19. The crane crew positions the vessel with the tag lines. 20. The vessel is lowered. The Crane Crew Leader is the only one giving the hand signals to the crane

operator. 21. As the vessel is being lowered, crane crew personnel take a position at the bow and stern to ensure

the vessel is in line with the cradle. 22. Ensure no hands are placed between the hull and the pads on the cradle. 23. Cradle crew ensures that all pads are controlled during the positioning of the vessel. Support of the

pads must be done by placing hands under the pads, not between the pads and the hull. 24. The pads are made snug. 25. The slings are guided off the vessel to avoid catching on lifelines and the crane moves on to the next

vessel. 9. LINE CONTROL CREWS The Control Line Crew is responsible for steadying the boat during lifting and lowering procedures and when the boat is walked from cradle to dock or vice versa.

1. THEY MUST NEVER WALK UNDER THE VESSEL WHEN IT IS IN THE SLINGS. 2. THEY MUST NEVER WALK INSIDE THE OUTRIGGERS OF THE CRANE. 3. Forklift crew should walk parallel to or behind the driver and away from the forklift wheels. 4. Use tag lines, not hands, to stabilize cradles when being moved by the forklift. 5. Crews must wear heavy gloves and safety foot wear. 6. Make sure that loose ropes are properly coiled and held in order to minimize tripping hazards. 7. Always beware of possibly being struck by a line thrown up from the dock area. 8. Always be aware of vehicles or other persons in the yard. 9. Watch the crane operator and follow his instructions at all times.


10. The Lead Hand is responsible for indicating the order of boat lifts (either in or out). 11. While moving with the crane carrying a load, the line handler should divide his/her attention

between the direction of travel and the crane operator who may issue additional instructions. 12. Keep load at all times 900 to the crane unless specifically told to do otherwise by the crane operator

or his designate. 13. Do not engage in conversation or other distraction of others or yourself when load is being lifted,

transported or lowered into place. Be aware of trip hazards. 14. Wear proper safety boots (PPE footwear), head protection, eyewear, gloves, warm clothing.

During lift in: Be aware boats being lifted may kick when first free, stand clear (have pads lowered after load take up if so directed then move to a safe distance). • Do not place yourself between the load and the crane. • Do not place yourself between a fixed object (i.e. fence) and crane or load or cradle. • Do not assume the crane operator can see you. • Be aware of other moving equipment, vehicles, do not assume that they can see you. • Be particularly vigilant when boat is lowered into cradle, do not allow any part of your body

to get between boat and cradle or crane.

During lift out: Lower cradle pads to minimum and leave down until vessel's keel has taken up the load and the operator or designate gives the order to raise pads. (Do not over-tighten pads) • Be aware of potential back injuries, pinch, crush injuries when positioning a cradle and use

proper lifting techniques to prevent injury. • Do not attempt to lift a load greater than you feel confident to handle without assistance. • Do not consume any alcohol during work shift. • Read and understand the club's general guidelines and policy.


10. CRADLE CREWS The Cradle Crew is responsible for making sure that the boat is positioned correctly in its cradle. Crew members stand to the side of the cradle when the boat is being lifted/lowered from the cradle.

1. Keep hands away from the pads and slings as they contact the hull of the boat. Do not wrap your hands around the slings or pads.

2. NEVER WALK OR POSITION YOURSELF UNDER A SUSPENDED L OAD OR UNDER THE CRANE BOOM.

3. Always be aware of other persons or vehicles in the yard. 4. Always remain aware that a load may move in an unanticipated direction when first raised from the

ground. Always stand clear of a cradle that is about to be lifted. 5. For personal safety be particularly vigilant when boat is lowered into cradle. Do not allow any part

of your body to get between boat and cradle or crane. 6. Always take instruction from the person who has control of the load, and who is in communication

with the crane operator. It may be necessary to make adjustments to the position of the cradle prior to setting a boat onto its keel

7. Lower cradle pads to minimum and leave down until vessel's keel has taken up the load and the person who has control of the load (or designate) gives the order to raise pads. Pads merely keep a vessel in an upright position; the keel is designed to accept the full weight of the boat. Do not over-tighten pads. Cooperate with the boat owner who should be present, and who will be able to give guidance.

8. Do not consume any alcohol before or during work shift. 11. FORKLIFT ACTIVITIES Forklifts are used to place and retrieve boat cradles.

1. The club rents the unit. 2. The operator, a volunteer worker, must be trained. 3. Training takes place BEFORE the days when the forklift is being used. 4. Only trained drivers are to use the forklift. 5. The forklift is to be checked to ensure there is fuel; the tires are sound, the lights work, the horn and

the reverse horn work. If the forklift is not working properly, report the defect to your crew leader and do not use the vehicle.

6. Some clubs may have a special piece of equipment to be used to ensure the safe transport of the cradle to the position. This equipment is to be checked.

7. Forklift workers should wear safety work boots, heavy work gloves and the appropriate hard hat. 8. Ensure that your hands do not get between rigging and cradle. 9. When walking a cradle to a location, walk parallel to the forklift or a little behind the operator, away

from the wheels. 10. Ensure the crew is always away from the fork truck. 11. Do not ride on the forklift. 12. DO NOT GO UNDER THE CRADLE WHEN THE FORKS RAISE IT. 13. Once the cradle is lowered into the pre-planned position, undo the rigging and fasten the rigging to

ensure safe passage to the next cradle. 14. Always be aware of other persons or vehicles in the yard. 15. Do not stop or turn suddenly. Doing so could cause the load to shift or swing uncontrolled. 16. Drive slowly on wet or slippery surfaces. 17. Always park the forklift on level ground, lower the forks to the ground and set the emergency brake. 18. Never leave the vehicle with a load suspended. The load must be secured and the vehicle parked

before you leave it.


12. CRANE CREW

1. Review the points in the haul out sequence and launching sequence. 2. Safety is paramount. 3. Wear appropriate gear; work boots, heavy work gloves and hardhat. 4. Only the Crew Leader gives hand signals to the crane operator. 5. DO NOT WALK UNDER THE VESSEL. 6. Do not place you hands between the slings and hull 7. Do not place your hands between the pads and the hull. 8. Always coil and heave the line to the dock crew so there will be no tangles when transferring the

line. 9. No knots or loops in lines that may catch on ground obstacles.

13. DOCK CREW The Dock Crew are responsible for receiving the boat at haulout, positioning and removing slings, assisting with the cast-off when the boat is launched and stabilizing the boat with control lines when the boat is being raised or lowered by the crane.

1. The same points that was detailed for the crane crew. 2. Someone, who goes aboard the vessel, will have to ensure they have appropriate footwear. 3. Working by the water’s edge, have a PFD or life jacket handy. 4. Have appropriate fire extinguishers, life rings and hooks at the dock for safety. 5. At all times be aware of overhead hazards.

14. POWER WASHING CREW The Power Washing Crew is responsible for cleaning the hulls using high pressure washers.

1. Inspect the power washer hose. Do not use if there are splits in the hose. 2. Wear eye protection when using the power washer. 3. Hold the nozzle securely. 4. Never direct the spray towards anyone. 5. Always direct the spray at an angle to the object being cleaned in order to avoid any back spray or

debris striking the operator. 6. Always shut down the power washer when refuelling. Use a funnel to transfer fuel to the unit.

15. MAST CREW The mast crew are responsible for removing masts at haul out and installing the mast when the boat is launched.

1. Wear footwear with soles and treads that will minimize the possibility of slipping. 2. Lifesaving equipment must be available at all times in case someone falls into the water. 3. Inspect all rigging hardware. Any damaged hardware should be removed.

16. MAST CRANE PROCEDURES

1. People must be available to lift and position the mast onto the dolly and help balance the load as well as stabilize the mast at the dock

2. The mast must be rigged correctly before the mast is lifted from the dolly or when the mast is removed from the boat at haulout.


3. During haul out, the crew will board the boat in order to release the guy lines on the mast. 4. The mast is lifted off the boat and swung over the dock for placement on the dolly. The mast must

be secured above the dolly so the crane operator can lower the mast onto the dolly.

SURCHARGES FOR OWNERS WHO DO NOT FOLLOW THE RULES • Consider surcharges to reduce lost crane time and increase efficiencies. • Pre post all haul out and launch details and coach all new member owners their first year. • Repeat offenders are charged in some manner.

17. BAR FACILITIES THERE WILL BE NO ALCOHOLIC BEVERAGES CONSUMED DURIN G THE HAULOUT OR LAUNCHING PROCEDURES.


SECTION 10

ENVIRONMENT AND SAFETY


SECTION 10 ENVIRONMENT & SAFETY Risk Management Guidelines will follow for this section once inspections and analysis of specific exposures have been conducted.

Clubs have been addressing their impact on the environment and have adopted an environment policy statement. SAMPLE ENVIRONMENTAL POLICY STATEMENT The (name of the club) is committed to protecting and conserving the environment. In that respect, the Club endorses the following policies: 1. The (name of the club) will encourage the development of, and will implement and enforce,

environmentally and economically sound practices relating to all activities on the Club’s property, including the operation, care and maintenance of vessels and related equipment.

2. The (name of the club) will promote environmental awareness to all its employees and members, and

will take a appropriate care to ensure compliance with environmental legislation, as well as guidelines, policies and directives issued by the government.

3. The (name of the club) will encourage compliance with this policy by those who provide services

and/or products to the Club, and will encourage the development and use of practical, reasonable, and environmentally safe products and practices by employees, members and visitors or those who provide services and/or products to the club.

4. The (name of the club) will require compliance with this policy by its employees, members and those

who provide services and/or products to the Club and to the members. There are many aspects that should be detailed in a manual for employees and members covering topics such as: a) Oil and Gas spill; b) Pump out procedures; c) Sewage spill or leak; d) Discarding used oil and paint; e) Removing bottom paint; f) Toxic antifreeze; g) Fire of Hazardous materials; h) Disposal of old batteries; i) Green products j) Flammable goods k) Cans and bottles l) Fuel transportation; m) Enviro Dikes

In 1997, the Ontario Sailing Association helped to develop a Clean Marine Practices Handbook. The Ontario Marina Operators Association in cooperation of the Clean Marine Partnership published this manual and now keeps it up-to-date and administers the program and distribution of materials


The manual has nine sections: 1. The Clean Marine Policy 2. Our Environment, Our Business 3. Waste Management 4. Clean Marine Practices 5. Emergency Preparedness and Response 6. Legislation 7. Training 8. Other Environmental Initiatives 9. Continual Improvement A copy of this informative manual may be purchased from the Ontario Marina Operators Association by calling 705-549-1667. In the spring of 2003 at the Ontario Sailing Association Annual Training Workshop there are plans to invite a representative of OMOA to make a presentation about this program. If you would like to see one in your area please contact Al Will (OSA ext 224) and we'll try to organize a presentation in your zone.


SECTION 11

THE ENVIRO BOATER GUIDE


APPENDICES


I - REFERENCES

• Sailing Club Safety Officer Checklist

• Occupational Health and Safety Act

• Environmental Protection Act

• Workers Compensation Act

• Safety Requirements for a Regatta

• Generic Health and Safety Policy

• Safety Recommendations for Sailing School Programs

• Canadian Coast Guard Equipment requirements Safe Boating Guide

• Sailing safety pamphlet

• Chart #1

• Canadian Power and Sail Squadron

• Local fire department


II – EXCERPTS FROM THE OCCUPATION HEALTH AND SAFETY ACT - DEFINITIONS

1. (1) "competent person" means a person who,

(a) is qualified because of knowledge, training and experience to organize the work and its performance,

(b) is familiar with this Act and the regulations that apply to the work, and (c) has knowledge of any potential or actual danger to health or safety in the workplace;

"construction" includes erection, alteration, repair, dismantling, demolition, structural maintenance, painting, land clearing, earth moving, grading, excavating, trenching, digging, boring, drilling, blasting, or concreting, the installation of any machinery or plant, and any work or undertaking in connection with a project (but does not include any work or undertaking underground in a mine); "constructor" means a person who undertakes a project for an owner and includes an owner who undertakes all or part of a project by himself/herself or by more than one employer; "designated substance" means biological, chemical or physical agent or combination thereof prescribed as a designated substance to which the exposure of a worker is prohibited, regulated, restricted, limited or controlled. "employer" means a person who employees one or more workers or contracts for the services of one or more workers and includes a contractor or subcontractor who performs work or supplies services and a contractor or subcontractor who undertakes with an owner, constructor, contractor or subcontractor to perform work or supply services; "owner" includes a trustee, receiver, mortgagee in possession, tenant, lessee, or occupier of any lands or premises used or to be used as a workplace, and a person who acts for or on behalf of an owner as his agent or delegate; "shop" means a building, booth or stall or a part of such building, booth or stall where goods are handled, exposed or offered for sale or where services are offered for sale; "supervisor" means a person who has charge of a workplace or authority over a worker; "workplace" means any land, premises, location or thing at, upon, in or near which a worker works; "worker" means a person who performs work or supplies services for monetary compensation but does not include: • an inmate of a correctional institution of like institution or facility who participates inside

the institution or facility in a work project or rehabilitation program

1. (2) For the purposes of this Act and the regulations, a ship being manufactured or under repair shall be deemed to be a project.


25. (1) An employer shall ensure that,

(a) the equipment, materials and protective devices as prescribed are provided; (b) the equipment, materials and protective devices provided by the employer are maintained

in good condition; (c) the measures and procedures prescribed are carried out in the workplace; (d) the equipment, materials and protective devices provided by the employer are used as

prescribed; and (e) a floor, roof, wall, pillar, support or other part of a workplace is capable of supporting all

loads to which it may be subjected without causing the materials therein to be stressed beyond the allowable unit stresses established under the Building Code Act.

25 (2) Without limiting the strict duty imposed by subsection (1), an employer shall,

(a) provide information, instruction and supervision to a worker to protect the health or safety of the worker;

(c) when appointing a supervisor, appoint a competent person; (d) acquaint a worker or a person in authority over a worker with any hazard in the work

and in the handling, storage, use, disposal and transport of any article, device, equipment or a biological, chemical or physical agent;

(f) only employ in or about a workplace a person over such age as may be prescribed; (g) not knowingly permit a person who is under such age as may be prescribed to be in or

about a workplace; (h) take every precaution reasonable in the circumstances for the protection of a worker; (i) post, in the workplace, a copy of this Act and any explanatory material prepared by the

Ministry, both in English and the majority language of the workplace, outlining the rights, responsibilities and duties of workers;

(j) prepare and review at least annually a written occupational health and safety policy and

develop and maintain a program to implement that policy; (k) post at a conspicuous location in the workplace a copy of the occupational health and

safety policy; 27 (1) A supervisor shall ensure that a worker,

(a) works in the manner and with the protective devices, measures and procedures required by this Act and the regulations; and

(b) uses or wears the equipment, protective devices or clothing that his/her employer

requires to be used or worn.


27 (2) Without limiting the duty imposed by subsection (1) a supervisor shall,

(a) advise a worker of the existence of any potential or actual danger to the health or safety of the worker of which the supervisor is aware;

(b) where so prescribed, provide a worker with written instructions as to the measures and

procedures to be taken for protection of the worker; and (c) take every precaution reasonable in the circumstances for the protection of a worker.

R.S.O. 1990, c. 0.1, s. 27.

28 (1) A worker shall,

(a) work in compliance with the provisions of this Act and the regulations; (b) use or wear the equipment, protective devices or clothing that his/her employer requires

to be used or worn; (c) report to his/her employer or supervisor the absence of or defect in any equipment or

protective device of which he/she is aware and which may endanger himself/herself or another worker;

(d) report to his/her employer or supervisor any contravention of this Act or the regulations

or the existence of any hazard of which he/she knows; and

(2) No worker shall

(a) remove or make ineffective any protective device required by the regulations or by his/her employer, without providing an adequate temporary device and when the need for removing or making ineffective the protective device has ceased, the protective device shall be replaced immediately;

(b) use or operate any equipment, machine, device or thing or work in a manner that may

endanger himself/herself or any other worker; or (c) engage in any prank, contest, feat of strength, unnecessary running or rough and

boisterous conduct. 30 (1) Before beginning a project, the owner shall determine whether any designated substances are

present at the project site and shall prepare a list of all designated substances that are present at the site.

(2) If any work on a project is tendered, the person issuing the tenders shall include, as part of the

tendering information, a copy of the list referred to in subsection (1). (3) An owner shall ensure that a prospective constructor of a project on the owner's property has

received a copy of the list referred to in subsection (1) before entering into a binding contract with the constructor.


(4) The constructor for a project shall ensure that each prospective contractor and subcontractor for the project has received a copy of the list referred to in subsection (1) before the prospective contractor or subcontractor enters into a binding contract for the supply of work on the project.

(5) An owner who fails to comply with this section is liable to the constructor and every contractor

and subcontractor who suffers any loss or damages as the result of the subsequent discovery on the project of a designated substance that the owner ought reasonable to have known of but that was not on the list prepared under subsection (1).

(6) A constructor who fails to comply with this section is liable to every contractor and

subcontractor who suffers any loss or damages as the result of the subsequent discovery on the project of a designated substance that was on the list prepared under subsection (1). R.S.O. 1990, c. 0.1, s. 30.

31 (1) Every person who supplies any machine, device, tool or equipment under any rental, leasing or

similar arrangement for use in or about a workplace shall ensure,

(a) that the machine, device, tool or equipment is in good condition; (b) that the machine, device, tool or equipment complies with this Act and the regulations;

and (c) if it is the person's responsibility under the rental, leasing or similar arrangement to do

so, that the machine, device, tool or equipment is maintained in good condition.

37 (1) An employer,

(a) shall ensure that all hazardous materials present in the workplace are identified in the prescribed manner;

(b) shall obtain or prepare, as may be prescribed, an unexpired material safety data sheet

for all hazardous materials present in the workplace; and (c) shall ensure that the identification required by clause (a) and material safety data sheets

required by clause (b) are available in English and such other languages as may be prescribed.

43 (3) A worker may refuse to work or do particular work where he/she has reason to believe that,

(b) any equipment, machine, device or thing he/she has to use to or operate is likely to endanger himself/herself or another worker;

(c) the physical condition of the workplace or the part thereof in which he/she works or is to

work is likely to endanger himself/herself; or (d) any equipment, machine, device or thing he/she is to use or operate or the physical

condition of the workplace or the part thereof in which he/she works or is to work is in contravention of this Act or the regulations and such contravention is likely to endanger himself/herself or another worker.


51 (1) Where a person is killed or critically injured from any cause at a workplace, the constructor, if

any, and the employer shall notify an inspector, and the committee, health and safety representative and trade union, if any, immediately of the occurrence by telephone, telegram or other direct means and the employer shall, within forty-eight hours after the occurrence, send to a Director a written report of the circumstances of the occurrence containing such information and particulars as the regulations may prescribe.

52 (1) Where an accident, explosion or fire causes injury to a person at a workplace whereby he/she is

disabled from performing his/her usual work or requires medical attention, and such occurrence does not cause death or critical injury to any person, the employer shall give notice in writing, within four days of the occurrence, to a Director, and to the committee, health and safety representative and trade union, if any, containing such information and particulars as may be prescribed.

66 (1) Every person who contravenes or fails to comply with,

(a) a provision of this Act or the regulations; (b) an order or requirement of an inspector or a Director; or (c) an order of the Minister,

is guilty of an offence and on conviction is liable to a fine of not more than $25,000 or to imprisonment for a term of not more than twelve months, or to both.

(2) If a corporation is convicted of an offence under subsection (1), the maximum fine that may be

imposed upon the corporation is $500,000 and not as provided therein.


III – HOLD HARMLESS AGREEMENTS/WAIVERS

Release, Waiver and Assumption of Risk To be signed by all parents or guardians of a minor child or by the participant if they have not reached the provincial age of majority. We (I), hereby acknowledge (Name of Parents or Legal Guardian) and agree that in consideration of being (Name of Participant) permitted to participate in the activities of: “Name of Club” (herein called the Club)

1. We (I) do hereby release the Club, its Members, Officers, Directors, Employees, Volunteers and Independent Contractors from all liability, claim causes of action of any kind whatsoever in respect of all personal injuries, loss of life or property losses which our daughter/son (I) may suffer arising out of the activities of the Association, notwithstanding that such injuries or losses may have been caused solely or partly by the negligence of the Club, its Members, Officers, Directors, Volunteers, Employees or Independent Contractors.

2. And We (I) do hereby Acknowledge and Agree

(a.) that sailing and other related adventurous activities may be dangerous and expose our daughter/son (me) to risks and hazards.

(b.) That we (I) freely and voluntarily assume all the aforesaid risks and hazards for our

daughter/son (myself).

3. That we (I) have carefully read this Release, Waiver and Assumption of Risk agreement, that we (I) fully understand same, and that we are (I am) freely and voluntarily executive same.

4. That we (I) understand clearly that by signing this Release we (I) will be forever prevented from suing or otherwise claiming against the Club, its Members, Officers, Directors, Employees, Volunteers or Independent Contractors.

Dated at , this day of in the year Signature Witness


Special Procedures

Waiver of Liability / Hold Harmless Introduction : Suggested procedure to follow in cases where a volunteer uses his/her own vehicle to tow a trailer owned by the Club hauling boats either owned by the Club or members of the Club. We (I), hereby acknowledge (Name of Parents or Legal Guardian) and agree that in consideration of being (Name of Participant) permitted to participate in the activities of: “Name of Club” (herein called the Club)

From Vehicle Owner A. Ensure vehicle is appropriate for the task and is in proper physical and mechanical condition. B. Secure from owner confirmation that a minimum of $2,000,000 of Third Party Liability insurance is in

place. This can be proven by the owner providing a Certificate of Insurance issued by his/her broker or insurer.

C. Obtain a copy of the liability card (proof of insurance / pink slip). D. Confirm all drivers have a valid drivers license in force. E. Obtain Volunteer Owner / Driver Application. F. Obtain Waiver of Liability and Hold Harmless.

From Boat Owners A. Obtain proof of liability insurance. As many of these boats may not carry physical damage insurance,

they should have a minimum of $2,000,000. of Third Party Liability. Due to the size many may not have a Marine Policy, but liability coverage can be provided from individual’s Homeowners or Tenants Policy.

B. Boat owner should secure his/her boat trailer or approve the loading. C. Obtain Waiver of Liability and Hold Harmless. OSA Responsibilities A. Ensure trailer is appropriate for the task. B. All boats are secured in a proper fashion. C. All documents have been collected from all parties.

Dated at , this day of in the year Signature Witness


IV – SAMPLE CERTIFICATE OF INSURANCE

CERTIFICATE OF INSURANCE THIS IS TO CERTIFY TO : Osa and / or member club Your Street Your Town, Province, Postal Code

Date of Issue:

Certificate #:

March 24, 2003

TBA

INSURED: ABC Crane Operators Ltd. 1 Waterway Drive, Toronto, ON M5H 2C9 This certificate is only a statement of the existence of the policy or policies of insurance herein referred to and neither affirmatively nor negatively amends, extends, or alters the coverage afforded by and policy described herein. This is to certify that the policies listed below have been issued to the Insured named above for the policy term indicated. The insurance afforded by the policies described herein are subject to all the terms, exclusions, limits and conditions of such policies. Type of Insurance Insurer Policy No. Policy Term Limits of Insurance/Coverage Commercial General ABC Insurance ###### Nov. 1/02 - $2,000,000. Per occurrence Liability Co. of Canada Nov. 1/03 Bodily Injury/Property Damage

$2,000,000. Products & Completed Operations

$1,000,000. Hook Liability Umbrella Liability Chubb Insurance 79746999 Nov. 1/00 - $3,000,000. Per occurrence/agg. Co. of Canada Nov. 1/01 Excess of Underlying Commercial

General Liability SPECIAL CONDITIONS : Re: Hauling out of boats at your club on October 1-4, 2003 Additional Your club is added as an Additional Insured with respect to the liability Insured: arising out of the operations of the Named Insured while conducting the noted activities. _____________________________________________________________________________________________ CANCELLATION : Should any of the above described policies be terminated before the expiration date thereof, the insuring company will endeavour to mail 30 days notice to whom this certificate is issued, but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives.

Per Authorized Representative


V – INCIDENT REPORTS

PROPERTY CLAIMS PROCEDURES Should an accident or occurrence take place, please follow the following steps with regard to your insurance program. 1. Report all claims that you wish your Insurance Company to consider for payment as soon as

possible. The initial report should be given your insurance broker on the enclosed "Property Occurrence Report."

2. Once an accident has occurred, it is your obligation to preserve your property from further

damage to the best of your ability. This may involve hiring contractors for emergency board-ups, movers to move property to a safe location, etc.

3. A claims adjuster (company or independent) will contact you to begin the claims adjusting

process. You should receive a call from an adjuster within two days of reporting the claim to your insurance broker.

4. Obtain names, addresses and telephone numbers of and any witnesses to the occurrence. 5. Keep all cleanup and repair/replacement invoices for submission to your Insurance Company. 6. Begin compiling a list of the items that have been damaged or lost. If possible, attach a copy

of the purchase invoice for each item. Insurance Companies sometimes ask for these invoices.

7. Call your insurance broker for any assistance in filing a Proof of Loss which the Insurance

Company may require. 8. If your loss could involve the possibility of a Business Interruption claim, please begin

recording:

i) any additional expenses that you are incurring to continue your operations without interruption along with the benefits of such expenses. Insurance Companies will generally reimburse client's expenses if the reduction in the amount of the claim is greater then the expenses incurred. These expenses should be pre-approved by the adjuster before they are incurred.

ii) Be sure to maintain clear and comprehensive record keeping of your business. Your

Insurance Company will want to review this information to determine if your business has in fact suffered as a result of the insured damage or loss.


PROPERTY OCCURRENCE REPORT Location: Manager/Contact: Telephone Number: Date of Occurrence: Time: 1st Attended by: Was the Police/Fire Department involved: If so, please give details: Description of Occurrence: Witnesses: Has any of the property been removed: If so, where is it now located: Have there been any expenses incurred prior to reporting the Occurrence: If so, please give details: Property Damage: Approximate Cost of Repairs: Do you anticipate a Business Interruption claim:

Date: Completed By: 9. When in doubt or, if there is a question on coverage or quantification of a claim, please call

your insurance broker before finalizing the claim or signing the Proof of Loss. 10. If for any reason you feel the claims adjusting period not progressing to your satisfaction, call

your insurance broker.


GENERAL LIABILITY CLAIM PROCEDURES Should an accident or occurrence take place, please follow the following steps with regard to your insurance program. 1. Report all injury claims to your insurance broker. 2. Obtain names, addresses and telephone numbers of injured and any witnesses, note time of

day, conditions, circumstances, what was the injured party wearing etc. 3. Never admit liability . 4. Never offer a cash settlement. 5. Forward all letters of representation from claimants' and/or their attorneys to your insurance

broker. Do not respond to them yourself. 6. Forward suit papers, ie. Statement of Claim, Writ, Notices etc. to your insurance broker, who

will then forward them to the appropriate insurance company(s) for immediate action. We will keep you advised.


POTENTIAL LIABILITY OCCURRENCE REPORT

Contact:

Telephone No.:

Date of Occurrence:

Time:

1st Attended By: Description of Accident:

Witnesses:

If Police or Ambulance were called, give details:

Injured Parties Names & Addresses:

Age: Sex:

Apparent Injuries:

Property Damage:

Approximate Cost Of Repairs:

Date: Completed By:


AUTOMOBILE CLAIMS PROCEDURES 1. Notify the appropriate authorities (police, fire department, etc.) to report the incident/accident. 2. In case of collision involving another motorist: a) Please be sure to secure full details of the other parties involved, especially their

insurance coverage information. b) Do not admit fault or liability . Defer that to your insurers. c) With the exception of the police, do not give statements to anyone at the scene. 3. Report the incident/accident to your insurance broker who will notify the insurance company

on your behalf. (Use of the Automobile Accident Report Kit will make this process easier. - copy enclosed) 4. You will be contacted by an adjuster, who is assigned by the insurance company. 5. The adjuster will investigate your claim, a process that you can expedite by having your

information ready, and co-operate fully. 6. After discussions or negotiations with you, the adjuster will offer a settlement of the claim,

and may ask you to approve certain documents. 7. Once a settlement is reached, the adjuster will arrange payment or replacement. 8. You should contact your insurance broker at any stage of the claim process if you have a

questions.


Automobile

Accident Report Kit


What to do In case of An accident

Remain at the scene if possible Notify the Police Department or proceed to the nearest accident reporting center. Obtain the Report Number. In case of an injury, call 911 for assistance. It is essential to obtain the insurance of the other car(s) involved in the accident. Report automobile accidents inclusive of fire, theft, glass damages etc. in accordance with your instructions.

Other Party Information

Obtain names and license numbers Complete this report at the scene of the accident if possible.

1. Licence plate (important) Name Address Tel. (bus) (home) Insurance Co. Policy No. Driver’s License Make of car Year

AUTOMOBILE CLAIMS

1

2

3

5

4

?


2. Licence plate (important) Name Address Tel. (bus) (home) Insurance Co. Policy No. Driver’s License Make of car Year

Witnesses (name, address, tel. no.): 1. 2.

Description of Accident:

Witnesses (name, address, tel. no.):


Diagram of Accident Please include names of streets, directions in which vehicles were going and clearly indicate by N.S.E.W. (Illustrate position of cars at time of collision. Show skid marks.) (If any street is more than two-lane or is one way only, please indicate.)

Insured Information

Make of car: Year:

License plate no.:

Insured:

Address:

Telephone:


Driver Information

Driver’s Name:

Driver’s License:

Telephone: (bus.) (home) Address:


VI – LIQUOR LIABILITY INCIDENT REPORT

Date: ____________________________ Time: _______________________am/pm Weather: sun / cloudy / wet/dry / snow / windy __________________________________________ Staff on duty: __________________________________________ __________________________________________ __________________________________________ __________________________________________ Was patron alone? YES NO If no, who were they with?

CUSTOMER DETAILS Name: ______________________________________________ Height: ________________ Weight: _________________ Eye colour: blue / brown / black / green Hair: grey / blonde / brown / black / other – long / mid / short

Clothes: _____________________________________________ Glasses: YES NO Gender: male ______ / female ______ _______________ moustache / beard / goatee / other Age: ____ 19-25 ____ 26-30 ____ 31-35 ____ 36-40 ____ 41-49 ____ 50-59 ____ 60-65 ____ 66+ Nationality: __________________________________________

1. DENIAL OF ENTRY Time of Denial _________________ am / pm Reason: intoxicated minor troublesome no I.D. previously barred false I.D. dress code other __________________ 2. REFUSAL OF SERVICE Time of refusal ________________ am / pm By whom? _____________________________________________________________ Reason: intoxicated impaired troublesome minor other _____________ What was the patron drinking? Beer / wine / spirits / fortified wine 3. EJECTING OF PATRON Time of departure _________________________________ am / pm Estimated time of arrival ________________________________ am / pm Reason: fighting domestic drugs false I.D. trespassing minor sweating horseplay other _____________ intoxication destruction of property


4. INJURY / ACCIDENT on premises Time of injury / accident ________________ am / pm What part of the body was affected? ___________________________________________________________________ Was medical attention given? YES NO Hospitalization required? YES NO How did patron contribute to his / her injury? ____________________________________________________________ Describe incident: _________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ 5. MINOR on premises Was minor caught drinking alcohol? YES NO If yes, who gave minor a drink _______________________________________________________________________ Was identification checked? YES NO If yes, indicate type of I.D.: driver’s licence / age of majority / passport / other ________________________________ Was identification falsified? YES NO If yes, explain _____________________________________________________________________________________ 6. TRANSPORTATION Were alternate methods of transportation offered? YES NO If yes, specify _____________________________________________________________________________________ How did patron leave premises? - - Please circle. taxi company ________________________ Police friend from home walking Car motorcycle bicycle Other – specify _________________________________________________________________________________ If patron was driving, describe vehicle Colour ________________________________________ License No. ___________________________________ Make _________________________________________ State / Prov. ___________________________________ Damage __________________________________________________________________________________________ Other ____________________________________________________________________________________________ Direction of travel __________________________________________________________________________________ 7. POLICE Time of Call _______________ am / pm Time of officer arrival ________________________ am / pm Time of departure of patron ________________ am / pm Badge No. _______________________________ Name of Officer (s) ________________________________________________________________________________


8. WITNESSES Witness Name ____________________________________________________________________________________ Address _________________________________________________________________________________________ Telephone No. (H) _____________________________ (B) ________________________________ Witness Name ____________________________________________________________________________________ Address _________________________________________________________________________________________ Telephone No. (H) _____________________________ (B) ________________________________ 9. FINAL REMARKS _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________

10. We, the undersigned affirm that all the information recorded herein is factual, accurate and complete regarding the circumstances surrounding this incident.

___________________________ ___________________________ ___________________________ signature of employee print name position ___________________________ ___________________________ ___________________________ signature of employee print name position


VII – SAFETY DEVICE MAINTENANCE LOG

Date of Inspection Device Inspected (include model and serial number)

Any maintenance action required Yes / No

Maintenance implemented

Signature


VIII – FIRST AID LOG

Date: _____________ Event: _________________

Name of Injured person Incident description First Aid Administered Emergency Services called Yes / No

First Aid Administered by (signature)

1.

2.

3.

4.

5.

First Aider on Duty: ______________________

CLUB SAFETY AND RISK MANAGEMENT MANUAL · 2011. 12. 6. · OSA Safety & Risk Management Manual...

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Transcript of CLUB SAFETY AND RISK MANAGEMENT MANUAL · 2011. 12. 6. · OSA Safety & Risk Management Manual...