CLUB PASS POLICY GUIDELINES

SECTION 1

PURPOSE

SECTION 1: PURPOSE

• TO PROVIDE OPPORTUNITIES FOR PLAYERS TO BE MOVED TO HIGHER LEVEL

COMPETITIVE TEAMS OR TO AGE UP TEAMS FOR DEVELOPMENTAL PURPOSES

ONLY.

• IT IS NOT INTENDED FOR THE PURPOSE OF GAINING COMPETITIVE

ADVANTAGES.

• THE GOAL IS TO IMPROVE INDIVIDUAL PLAYER DEVELOPMENT.

SECTION 2

HOW

SECTION 2: HOW

• EACH ASSOCIATION WISHING TO PARTICIPATE IN THE CLUB PASS

OPPORTUNITY MUST APPOINT A CLUB PASS ADMINISTRATOR, (CPA)

RESPONSIBLE FOR ENSURING THE INTENT OF THE CLUB PASS OPTION IS

FOLLOWED.

• ALL CLUB PASS OPPORTUNITIES FOR THE LOCAL ASSOCIATION WILL BE

ADMINISTERED BY THE APPOINTED CPA.

SECTION 2: HOW• CLUB PASS ADMINISTRATORS MUST BE CERTIFIED BY COMPLETING THE

MANDATORY TRAINING SESSION ON THE CLUB PASS POLICY BEFORE THEIR LOCAL

ASSOCIATION WILL BE ABLE TO PARTICIPATE. THIS IS REQUIRED ANNUALLY. THE

TIMES AND LOCALES FOR THE MANDATORY TRAINING WILL BE DETERMINED BY

NCYSA.

• SHOULD AN ASSOCIATION REPLACE THEIR CPA AT ANY TIME DURING THE YEAR,

THE NEW CPA MUST BE CERTIFIED BEFORE THE ASSOCIATION CAN CONTINUE

OFFERING THE CLUB PASS OPTION.

SECTION 3

PLAYERS

SECTION 3: PLAYERS

• ALL PLAYERS CONSIDERED ELIGIBLE TO PARTICIPATE IN THE CLUB PASS

PROGRAM MUST BE ROSTERED TO THEIR PRIMARY TEAM WITH NCYSA FOR

THAT SOCCER SEASON.

• THE CLUB PASS OPTION IS AVAILABLE FOR CHALLENGE AND CLASSIC LEVEL

PLAY/PLAYERS.

• U11-U18 PLAYERS ARE ELIGIBLE FOR PARTICIPATION.

SECTION 3: PLAYERS• LOCAL ASSOCIATIONS WILL IDENTIFY THOSE PLAYERS THEY WISH TO BE ELIGIBLE. THE

LIST OF ELIGIBLE PLAYERS WILL BE SUBMITTED TO THE LOCAL ASSOCIATION

REGISTRAR AND HE/SHE WILL SUBMIT THE NAMES TO NCYSA VIA THE NCYSA

REGISTRATION SYSTEM. ONCE RECEIVED BY NCYSA, A CLUB PASS PLAYER ID CARD

WILL BE CREATED FOR EACH PLAYER SUBMITTED AND THEN RETURNED TO THE LOCAL

ASSOCIATION REGISTRAR. AFTER VALIDATION, THE ID CARD WILL BE GIVEN TO THE

CPA AND HE/SHE WILL MAINTAIN POSSESSION OF THE CARDS UNTIL THEY ARE

NEEDED. THE CLUB PASS ID CARD WILL ONLY BE USED WHEN A PLAYER IS

PARTICIPATING WITH A TEAM OTHER THAN HIS/HER PRIMARY TEAM.

SECTION 3: PLAYERS (CONT’D)

• ADDITIONAL PLAYERS CAN BE ADDED TO THE LIST THROUGHOUT THE YEAR.

REQUEST FOR CLUB PASS ID CARDS FOR ADDITIONAL PLAYERS WILL REQUIRE

A 7 DAY LEAD TIME FROM THE TIME NCYSA RECEIVES THE REQUEST AND

FUNDS ARE AVAILABLE IN THE LOCAL ASSOCIATION’S DEPOSIT ACCOUNT OR

A CHECK IS RECEIVED.

SECTION 3: PLAYERS (CONT’D)• A NCYSA MEDICAL WAIVER MUST BE CREATED FOR EACH ELIGIBLE CLUB PASS

PLAYER. THIS IS IN ADDITION TO THE PLAYER’S PRIMARY TEAM NCYSA

MEDICAL WAIVER AND WILL NOT BE TEAM SPECIFIC. SAID NCYSA MEDICAL

WAIVER MUST FOLLOW THE CLUB PASS ID CARD WHEN BEING USED BY A

TEAM OTHER THAN THE PLAYER’S PRIMARY TEAM. IT SHALL BE RETURNED TO

THE CLUB PASS ADMINISTRATOR WITH THE CLUB PASS ID CARD IMMEDIATELY

FOLLOWING PLAY.

SECTION 3: PLAYERS (CONT’D)• THERE IS A $5 FEE FOR EACH CLUB PASS ID CARD ISSUED.

• THE CLUB PASS MUST AND CAN ONLY BE USED FOR AN UPGRADE. PLAYERS

ARE ASSIGNED USING THE CLUB PASS:

• TO A TEAM AT THE SAME AGE BUT A HIGHER COMPETITIVE LEVEL WITHIN THE

SAME ASSOCIATION.

• TO A TEAM AT AN OLDER AGE GROUP AT THE SAME OR HIGHER COMPETITIVE

LEVEL WITHIN THE SAME ASSOCIATION.

• CLUB PASS PLAYERS MAY ONLY PLAY UP IN AGE ONE (1) YEAR.

SECTION 3: PLAYERS (CONT’D)• ASSOCIATIONS WITH MULTIPLE TEAMS IN THE SAME GENDER AND AGE

GROUP MUST DESIGNATE AND ADVISE NCYSA THE RANKING OF THE TEAMS.

THIS WILL BE DONE BY NUMERICAL ORDER. EXAMPLE: ASSOCIATION HAS

THREE U13 TEAMS. SAID ASSOCIATION MUST PROVIDE NUMERICAL RANKING

OF THE 3 TEAMS. ONE BEING THE TOP TEAM, THREE BEING THE BOTTOM

TEAM. PLAYERS ON TEAM 3 CAN CLUB PASS TO TEAM 2 AND TEAM 1.

PLAYERS ON TEAM 2 CAN CLUB PASS TO TEAM 1.

SECTION 3: PLAYERS (CONT’D)• ASSOCIATIONS THAT FORM MULTIPLE TEAMS EVENLY IN THE SAME GENDER

AND AGE GROUP WILL NOT BE ABLE TO CLUB PASS PLAYERS TO OTHER

TEAMS IN THE AGE GROUP UNLESS A TEAM IS PLAYING IN A HIGHER

COMPETITIVE LEVEL.

• THE CPA WILL SUBMIT THE TEAM RANKINGS FOR THE FALL SEASON AND

AGAIN FOR THE SPRING SEASON, PROVIDING THE OPPORTUNITY TO ADD NEW

TEAMS AND TO UPDATE RANKINGS.

SECTION 4

APPLICATION

SECTION 4: APPLICATION• U11 PLAYERS CAN PLAY TWO (2) MATCHES A DAY. BOTH CAN BE AS A CLUB

PASS PLAYER WITH THE SAME TEAM. BOTH CAN BE WITH THE PLAYER’S

PRIMARY TEAM. PLAYERS ARE NOT ALLOWED TO PLAY WITH DIFFERENT

TEAMS ON THE SAME DAY.

• U12 PLAYERS CAN PLAY TWO (2) MATCHES A DAY. BOTH CAN BE AS A CLUB

PASS PLAYER WITH THE SAME TEAM. BOTH CAN BE WITH THE PLAYER’S

PRIMARY TEAM. PLAYERS ARE NOT ALLOWED TO PLAY WITH DIFFERENT

TEAMS ON THE SAME DAY.

SECTION 4: APPLICATION

•U13-U18 PLAYERS MAY PLAY ONLY ONE (1) MATCH A DAY

REGARDLESS.

•CLUB PASS PLAYERS SHOULD BE UTILIZED IN A MINIMUM OF

25% OF TRAINING THE WEEK PRIOR WITH THAT TEAM.

SECTION 4: APPLICATION

•MAXIMUM CLUB PASS PLAYERS

ALLOWED PER MATCH:

U11-12 TWO (2)

U13-18 FOUR (4)

SECTION 5

GENERAL INFO

SECTION 5: GENERAL INFO

• THE ASSOCIATION PRESIDENT OR HIS/HER DESIGNEE MUST

NOTIFY NCYSA WITH THE NAME AND CONTACT INFORMATION OF

THEIR DESIGNATED CPA.

SECTION 5: GENERAL INFO

• THE CPA WILL WORK WITH THE COACHES AND PLAYERS WITHIN

HIS/HER ASSOCIATION THAT HAVE BEEN DESIGNATED FOR CLUB

PASS PARTICIPATION IN CONNECTING ELIGIBLE PLAYERS WITH THE

TEAM THEY WILL CLUB PASS WITH.

• IT IS THE RESPONSIBILITY OF THE CPA TO ENSURE THE INTENT OF

THE CLUB PASS POLICY IS ADHERED TO AT ALL TIMES.

SECTION 5: GENERAL INFO• A TEAM USING A CLUB PASS PLAYER WILL USE THEIR CLUB PASS MATCH

ROSTER. DO NOT USE YOUR OFFICIAL TEAM ROSTER. THE CP MATCH

ROSTER WILL INCLUDE BLANK LINES FOR THE ADDITION OF CLUB PASS

PLAYERS. IF THE CP MATCH ROSTER HAS MORE THAN THE MAXIMUM

NUMBER OF PLAYERS ALLOWED FOR THE AGE GROUP AFTER THE

ADDITION OF CLUB PASS PLAYERS, THE APPROPRIATE NUMBER OF

PLAYERS MUST BE “MARKED OUT”, REDUCING THE NUMBER OF

ELIGIBLE PLAYERS ON THE ROSTER TO THE MAXIMUM ALLOWED

NUMBER OF PLAYERS FOR THE MATCH.

SECTION 5: GENERAL INFO• THIS APPLIES TO ALL AGES. THE NAME OF THE CLUB PASS PLAYER WILL BE HAND

WRITTEN IN.

• U11-12 MAX ROSTER SIZE 14 MAX OF 14 PLAYERS CAN PLAY IN MATCH

• U13-15 MAX ROSTER SIZE 18 MAX OF 18 PLAYERS CAN PLAY IN MATCH

• U16-18 MAX ROSTER SIZE 22 ONLY 18 CAN DRESS AND PLAY IN MATCH.

ALL PLAYERS PRESENT FOR THE MATCH BUT NOT ON

THE MATCH ROSTER MUST BE IN DRESS CLOTHES

AND ON THE SIDELINE WITH SPECTATORS.

SECTION 5: GENERAL INFO• IT IS EXPECTED THAT ASSOCIATIONS DETERMINE WHAT PLAYERS WILL BE USED AS A

CLUB PASS PLAYER NO LESS THAN 3 DAYS PRIOR TO THE DAY THE MATCH IS

SCHEDULED TO BE PLAYED.

• A PLAYER RECEIVING A RED CARD AS A RESULT OF 2 YELLOW CARDS OR A STRAIGHT

RED CARD WHILE PARTICIPATING AS A CLUB PASS PLAYER MUST FULFILL THEIR SIT OUT

REQUIREMENT WITH THE PRIMARY TEAM THEY ARE ROSTERED TO. SAID PLAYER MAY

NOT COMPETE AS A CLUB PASS PLAYER UNTIL HE/SHE HAS FULFILLED ANY RED CARD

SIT OUT REQUIREMENT.

SECTION 5: GENERAL INFO• PLAYERS WILL ONLY COMPETE AS A CLUB PASS PLAYER WITH A TEAM IN HIS/HER OWN

LOCAL ASSOCIATION.

• ANY MOVEMENT OF A PLAYER “DOWN” FOR DEVELOPMENTAL PURPOSES IS

NOT CONSIDERED A CLUB PASS MOVE. THIS CAN ONLY BE DONE BY AN INTRA-

CLUB TRANSFER TO THE LOWER LEVEL TEAM.

• ASSOCIATIONS WITH MULTIPLE GEOGRAPHICAL OPERATIONS/LOCATIONS CAN MOVE

CLUB PASS PLAYERS ANYWHERE WITHIN THE ASSOCIATION.

SECTION 6

ADMINISTRATION

SECTION 6: ADMINISTRATION

• THIS POLICY IS ONLY FOR USE IN NCYSA LEAGUE PLAY.

• THIS POLICY HAS NO CONNECTION TO AND DOES NOT APPLY TO REGION III

SOUTHERN PREMIER LEAGUE PLAY (SRPL) OR THE NATIONAL LEAGUE.

• THIS POLICY DOES NOT APPLY TO THE U S YOUTH SOCCER NATIONAL

CHAMPIONSHIP SERIES (NCYSA STATE CUP). IT DOES NOT APPLY TO THE U S

YOUTH SOCCER PRESIDENT’S CUP CHAMPIONSHIP SERIES (NCYSA

KEPNER/PRESIDENT’S STATE CUP).

SECTION 6: ADMINISTRATION

•FAILURE OF AN ASSOCIATION TO COMPLY WITH THIS

POLICY AND THE INTENT OF THE CLUB PASS PROGRAM

CAN RESULT IN SAID ASSOCIATION LOSING ITS ABILITY

TO CONTINUE TO PARTICIPATE IN THE CLUB PASS

PROGRAM.

SECTION 6: ADMINISTRATION• THE CLUB PASS OVERSIGHT COMMITTEE WILL BE FORMED TO

INCLUDE THE NCYSA VP OF CLASSIC, VP OF CHALLENGE/SELECT,

AND THE VP OF COACHING EDUCATION AND PLAYER

DEVELOPMENT. THERE WILL BE THREE (3) AT-LARGE MEMBERS OF

THE COMMITTEE THAT WILL BE APPOINTED BY THE NCYSA

PRESIDENT.

SECTION 6: ADMINISTRATION• ANY CLAIM OF AN ASSOCIATION NOT COMPLYING WITH THE POLICY

AND/OR THE INTENT OF THE POLICY WILL BE ADDRESSED BY A

GRIEVANCE COMMITTEE CONSISTING AT MINIMUM OF THE NCYSA VP OF

CLASSIC, VP OF CHALLENGE/SELECT, AND THE VP OF COACHING

EDUCATION AND PLAYER DEVELOPMENT. THE NCYSA PRESIDENT WILL

ALSO SELECT 3 CPAS NOT AFFECTED BY THE ALLEGED CLAIM TO BE

PART OF THE COMMITTEE TO HEAR AND ACT UPON ANY ALLEGATION

SUBMITTED.

SECTION 6: ADMINISTRATION

• THE CLUB PASS OVERSIGHT COMMITTEE WILL WORK WITH THE

COACHING & PLAYER DEVELOPMENT DEPARTMENT ON

DEVELOPING EDUCATIONAL MATERIALS FOR THE CPA.

THE CLUB PASS ADMINISTRATOR AND THE ASSOCIATION REGISTRARMUST WORK TOGETHER.

• INITIAL PROCESS:

1. CLUB PASS ADMINISTRATOR REQUESTS A CLUB ID CARD FOR A PLAYER.

2. REGISTRAR CONFIRMS PLAYER IS REGISTERED WITH A PRIMARY TEAM AND ASSOCIATION AND IS IN GOOD STANDING.

3. REGISTRAR REQUESTS CLUB ID CARD FOR PLAYER & SUBMITS THE $5 “PRINT PASS FEE”.

4. REGISTRAR REQUESTS FROM PARENTS A NCYSA MEDICAL WAIVER BE COMPLETED THAT WILL STAY WITH THE CP ID CARD .

5. REGISTRAR RECEIVES ID CARD FROM NC YOUTH SOCCER AND COORDINATES WITH PLAYER/TEAM TO MEET WITH PLAYER & VALIDATE THE ID CARD .

6. VALIDATED CLUB ID CARD & THE MEDICAL WAIVER ARE GIVEN TO THE CPA.

• ROSTERS:

1. CPA REQUESTS CP TEAM ROSTERS FROM REGISTRAR. CPA CAN REQUEST JUST SPECIFIC TEAMS OR A COPY OF EVERY ELIGIBLE TEAM.

2. REGISTRAR PRINTS & STAMPS.

3. CPA RETAINS THE ROSTERS, COMPLETING THEM AS NEEDED AND REQUESTING ADDITIONAL COPIES WHEN NEEDED. CPA IS ENCOURAGED TO KEEP AN ORIGINAL OF EACH TEAM FOR COPYING PURPOSES, - REDUCING THE NEED TO GET ONE FROM THE REGISTRAR EACH TIME.

4.CPA & REGISTRAR COMMUNICATE WHEN A TEAM’S ROSTER HAS BEEN CHANGED OR UPDATED. FOR EXAMPLE: PLAYER ADDED, RELEASED. REGISTRAR REPLACES THE OUTDATED ROSTER WITH THE MOST CURRENT VERSION.

5. CPA COMPLETES THE CP ROSTER PRIOR TO THE TEAM’S LEAGUE GAME. NO

MORE THAN 2 CP PLAYERS FOR THE U11-U12 AGE GROUP; NO MORE THAN 4 CP PLAYERS FOR THE U13-U18 AGE GROUPS.

6. CPA SIGNS & DATES THE CP ROSTER.

7.CPA IS RESPONSIBLE FOR GETTING 2 COPIES OF THE CP ROSTER, ID CARD &

MEDICAL WAIVER TO THE TEAM PRIOR TO THE LEAGUE GAME.

8. CPA INSTRUCTS THE COACH TO PROVIDE A COPY OF THE CP ROSTER TO THE REFEREE AND ONE TO THE OPPOSING TEAM PRIOR TO THE START OF THE GAME.

9.CPA IS RESPONSIBLE FOR REACQUIRING THE CP ROSTER, ID CARD & MEDICAL

WAIVER FROM THE TEAM AFTER THE LEAGUE GAME HAS BEEN PLAYED.

10.CPA IS RESPONSIBLE FOR THE ROSTER, ID CARD & MEDICAL WAIVER OF EACH

CLUB PASS PLAYER DURING THE TIME THE PLAYER IS NOT ASSIGNED AS A CP PLAYER

OTHER ITEMS:

1.CLUB ID CARD IS TO BE RETURNED TO NC YOUTH SOCCER IF THE PLAYER IS RELEASED FROM THE ASSOCIATION. REGISTRAR WILL NOTIFY CPA AND SECURE THE PASS.

2.CPA IS TO REQUEST A NEW ID CARD FROM THE REGISTRAR IF THE CP ID CARD IS DAMAGED OR LOST – THERE WILL BE A $5 “PRINT PASS” FEE.

QUESTIONS?