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Club Leadership Plan

Recommended Administrative Recommended Administrative

Structure for Rotary ClubsStructure for Rotary Clubs

Rotary and IndustryRotary and Industry

Industries: Industries: Rotary:Rotary:

StaffStaff MembershipMembership

AdministrationAdministration Club AdministrationClub Administration

ProductProduct Service ProjectsService Projects

OperationsOperations FoundationFoundation

MarketingMarketing Public RelationsPublic Relations

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Business StrategyBusiness Strategy

�� 3 3 ““SS””ss = Vibrant Organisation= Vibrant Organisation

�� Shared VisionShared Vision

�� Short and long term GoalsShort and long term Goals

�� Strategies to go forwardStrategies to go forward

PurposePurpose

The purpose of the Club Leadership The purpose of the Club Leadership Plan is to strengthen Rotary at the club Plan is to strengthen Rotary at the club level by providing the administrative level by providing the administrative framework of an effective club. framework of an effective club.

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History of the CLPHistory of the CLP

�� 2006 2006 –– Rotary formally introduced the PlanRotary formally introduced the Plan

�� Made information available to all RotariansMade information available to all Rotarians

�� Promoted the benefits Promoted the benefits

�� 2001 2001 -- 2005 2005 –– trials throughout the Worldtrials throughout the World

Effective clubs are able to

Sustain

and

Increase

Membership

Implement

Successful

Service

Projects

Support

The Rotary

Foundation

Develop

Leaders

Beyond the

Club Level

Four Avenues of ServiceClub Leadership Plan

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FeaturesFeatures

�� Extension of the District Leadership Plan to the Extension of the District Leadership Plan to the

club levelclub level

�� Provides list of steps clubs should take to Provides list of steps clubs should take to

implement the planimplement the plan

�� Fosters continuity and consensus among leadersFosters continuity and consensus among leaders

�� Includes simplified list of standing club committees Includes simplified list of standing club committees

that are supported by the district structurethat are supported by the district structure

�� Supported by the new Recommended Rotary Supported by the new Recommended Rotary

Club BylawsClub Bylaws

�� Can be implemented at any timeCan be implemented at any time

Existing Club StructureExisting Club Structure

Director

Club

Service

Director

Community

Service

Director

Vocational

Service

Director

International

Service

Club

Officers and

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New Standing New Standing

CommitteesCommittees**

Chairperson

Club

Administration

Chairperson

Club Public

Relations

Chairperson

Membership

Chairperson

Service

Projects

Chairperson

The Rotary

Foundation

*Additional committees can be appointed as needed on an annual basis

Club Officers,

Directors and

New Standing CommitteesNew Standing Committees

Club Board

Club

Administration

Club Public

RelationsMembership

Service

Projects

The Rotary

Foundation

District support of the Club Leadership Plan

Assistant

Governors

Public

Relations

Committee

Membership

Development

Committee

District

Programs

Committees

The Rotary

Foundation

Committee

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New Standing New Standing

CommitteesCommittees**

Club

Administration

Club Public

RelationsMembership

Service

Projects

The Rotary

Foundation

Club Board

Attendance

Club Bulletin

Fellowship

Activities

Finances

Meetings

Internal

External

Web-Page

Coordinator

Recruiting

Fellowship

Motivation

Member

Satisfaction

100%

Participation

Community

Vocational

International

Fundraising

Youth

EREY

PHF, PHS

Benefactor

Bequest

Club Committee Club Committee

& Subcommittee Structure& Subcommittee StructureBased on the Recommended Rotary Club Bylaws and the Rotary Code Based on the Recommended Rotary Club Bylaws and the Rotary Code of of

PoliciesPolicies

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Optional Club Committee Optional Club Committee

& Subcommittee Structure& Subcommittee StructureBased on functional groupingBased on functional grouping

Some ExamplesSome Examples

Chairman

Club

Administration

Chairman

Effective

Services

Chairman

Membership

Chairman

Public

Relations

Chairman

The Rotary

Foundation

Club Officers and

Board of Directors

Large Club > 40 Members

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Club Club AdministrationAdministration

CommitteeCommittee�� This committee is responsible for all This committee is responsible for all

the clubthe club’’s administrative activities.s administrative activities.

�� Both the clubBoth the club’’s secretary and s secretary and

treasurer should be members of this treasurer should be members of this

committee.committee.

�� The club secretary should help fulfill The club secretary should help fulfill

the reporting requirements.the reporting requirements.

Membership CommitteeMembership Committee

�� Resource for helping to achieve club Resource for helping to achieve club

membership goalsmembership goals

�� Develops and implements a plan for Develops and implements a plan for

recruiting and retaining club recruiting and retaining club

membersmembers

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Service Projects CommitteeService Projects Committee

�� Resource for helping you conduct Resource for helping you conduct

successful service projectssuccessful service projects

�� Plans and carries out educational, Plans and carries out educational,

humanitarian, and vocational humanitarian, and vocational

projects that address the needs of projects that address the needs of

your clubyour club’’s community and s community and

communities in other countriescommunities in other countries

RI and Rotary Foundation RI and Rotary Foundation

ProgramsPrograms

�� InteractInteract

�� RotaractRotaract

�� Global Networking GroupsGlobal Networking Groups

�� Rotary Friendship Rotary Friendship

ExchangeExchange

�� Rotary VolunteersRotary Volunteers

�� Rotary Youth ExchangeRotary Youth Exchange

�� Rotary Youth Rotary Youth

Leadership Awards Leadership Awards

(RYLA)(RYLA)

�� World Community World Community

Service (WCS)Service (WCS)

�� Humanitarian Grants Humanitarian Grants

ProgramProgram

�� Educational ProgramsEducational Programs

�� PolioPlus and PolioPlus and

PolioPlus PartnersPolioPlus Partners

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The Rotary Foundation The Rotary Foundation

CommitteeCommittee�� Resource for helping you achieve Resource for helping you achieve Foundation goalsFoundation goals

�� Educates Rotarians about The Rotary Educates Rotarians about The Rotary FoundationFoundation

�� Develops and carries out plans to Develops and carries out plans to support the Foundation through support the Foundation through financial contributions, bequests, financial contributions, bequests, and club participation in Foundation and club participation in Foundation programsprograms

Public Relations CommitteePublic Relations Committee

�� Develops and executes a plan to Develops and executes a plan to

provide the public with information provide the public with information

about Rotary and promotes the clubabout Rotary and promotes the club’’s s

service projects and activitiesservice projects and activities

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Implementation StepsImplementation Steps

1.1. Develop a longDevelop a long--range plan that addresses the range plan that addresses the elements of an effective club. elements of an effective club.

2.2. Set annual goals using the Set annual goals using the Planning Guide for Planning Guide for Effective Rotary ClubsEffective Rotary Clubs in harmony with the longin harmony with the long--range range plan.plan.

3.3. Conduct club assemblies that involve members in Conduct club assemblies that involve members in planning and keeps them informed about Rotary. planning and keeps them informed about Rotary.

4.4. Ensure clear communication between the club Ensure clear communication between the club president, board, committee chairs, club members, president, board, committee chairs, club members, district governor, assistant governors, and district district governor, assistant governors, and district committees.committees.

5.5. Provide for continuity in leadership, including the Provide for continuity in leadership, including the concept of succession planning to ensure concept of succession planning to ensure development of future leaders.development of future leaders.

Implementation StepsImplementation Steps

6.6. Amend bylaws to reflect the club committee structure Amend bylaws to reflect the club committee structure and roles and responsibilities of club leaders. and roles and responsibilities of club leaders.

7.7. Provide opportunities to increase fellowship among Provide opportunities to increase fellowship among members of the club.members of the club.

8.8. Ensure that every member is active in a club project Ensure that every member is active in a club project or function.or function.

9.9. Develop a comprehensive training plan that ensuresDevelop a comprehensive training plan that ensures

�� Club leaders attend district training meetingsClub leaders attend district training meetings

�� Orientation is consistently and regularly provided for new Orientation is consistently and regularly provided for new membersmembers

�� Ongoing educational opportunities are available for current Ongoing educational opportunities are available for current membersmembers

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BenefitsBenefits

�� Continuity in projects and decision makingContinuity in projects and decision making

�� Consensus for decision making and goal Consensus for decision making and goal

settingsetting

�� A larger and stronger field of club leadersA larger and stronger field of club leaders

�� Succession planning for club leadershipSuccession planning for club leadership

�� Involves all club members in club activitiesInvolves all club members in club activities

Implementation TimeframeImplementation Timeframe

Before the start of the Rotary Year (Jan Before the start of the Rotary Year (Jan –– June)June)

�� Incoming and current club board agrees to Incoming and current club board agrees to

implement the Club Leadership Planimplement the Club Leadership Plan

�� Club assembly held to involve all members Club assembly held to involve all members

�� Club agrees to adopt the new Recommended Club agrees to adopt the new Recommended

Rotary Club Bylaws as of 1 JulyRotary Club Bylaws as of 1 July

�� Club determines its longClub determines its long--range planrange plan

�� Club sets annual goals using the Club sets annual goals using the Planning Guide Planning Guide

for Effective Rotary Clubsfor Effective Rotary Clubs

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ResourcesResources

�� District governorDistrict governor

�� Assistant governorsAssistant governors

�� District committee membersDistrict committee members

�� Club Leadership PlanClub Leadership Plan (EN(EN--245)245)

�� Club Leadership Plan policyClub Leadership Plan policy

�� Recommended Rotary Club BylawsRecommended Rotary Club Bylaws

�� Planning Guide for Effective Rotary ClubsPlanning Guide for Effective Rotary Clubs

�� Leadership Development Training CycleLeadership Development Training Cycle

LetLet’’s Talk! s Talk!