2013 Results Fryer Contest Galois Contest Hypatia Contest - CEMC
Club contest chair training 20130105
Transcript of Club contest chair training 20130105
Six Weeks to a Successful Club Contest
Jerry Barrett District 55 January 5, 2013
A guide for Contest Chairs
What is a Speech Contest?
January 5, 2013 Jerry Barrett 2
Similarities to a Club Meeting
•Call to Order by Presiding Officer•Optional Pledge and/or Invocation•Guest (dignitary) introductions•Introduce the Toastmaster•Toastmaster’s introductory remarks•Toastmaster returns control to PO•Announcements•Awards•Adjourn
Differences from a Club Meeting
•Normally two contests back to back•Preceded by Contestant and Contest Officials briefings•Toastmaster reads a script•Toastmaster instructs the audience•Contestants speak one after another•Silence after each speech to allow judges to mark ballots•Ballots and time sheets collected•Toastmaster interviews contestants•Ballots counted under Chief Judge supervision•Thank you’s to contest officials
What are the elementsof a Speech Contest?
Jerry Barrett 3
•Speeches/Speakers•Judging/Judges•Contest Control/Chief Judge•Timing/Timers•Ballots/Ballot Counting•Toastmaster/Emcee•Awards/Presentation/Awards Maker•Contestant Interviews•Certificates of Participation•Thank-yous for Contest Officials
•Room/Place•Time/Duration•Programs/Agenda•Room Control/Sergeants-at-Arms•Meeting Control/Presiding Officer•Refreshments/Refreshments Owner•Lots of Applause•Contest Team Lead/Project Management•Contest Notification/Promotion/Flier•Dignitaries•Audience!
January 5, 2013
The Master Plan
Jerry Barrett 4
Start of task SFinish of task FContinuation of task x
Legend
64 tasks
Schedule Week Week Week Week Week Week Week Task Owner -6 -5 -4 -3 -2 -1 0 +1Select Contest Chairman/Team Leader VP Education S F Obtain Budget approval from Club Officers Contest Chair S F Create To-do/checklist/timetable (use this as a guide) Contest Chair SF Set date, time, and place. Hold contest in place of a regular meeting Contest Chair SF Read documents on the Internet - http://tmd55.org/wp/contests/ Contest Chair S F Select Chief Judge Contest Chair S F Select Awards Owner Contest Chair S F Select Refreshments Owner Contest Chair S F Invite Toastmaster Dignitaries and Guests Contest Chair S x x F Order and receive contest materials from TI Contest Chair S x x x F Recruit and select judges. Network / trade with other clubs Chief Judge S x x x F Promote the club contest with enthusiasm and optimism Contest Chair S x x x x x x x F Create a draft agenda Contest Chair SF Train Chief Judge if necessary, and review tasks and ownership Contest Chair SF Meet with Chief Judge to review tasks and ownership Contest Chair SF Select Toastmaster Contest Chair S x F Create a flier Contest Chair SF Meet with Awards owner to plan gifts, awards, and trophies Contest Chair SF Select Test Speaker (Evaluation Contest). Network with other clubs Contest Chair S F Select Sergeants-at-Arms Contest Chair S F Select Ballot Counters Chief Judge S F Select Timers Chief Judge S F Confirm judge eligibility. Find new judges as needed Chief Judge S x x F Confirm contestant eligibility with TI Contest Chair S x F Order blank certificates Awards Owner S x F Order and receive or make trophies and gifts Awards Owner S x x F Notify Contestants of Contest details; send rulebook and forms Contest Chair SF Notify Contest Officials of Contest details Chief Judge SF Plan the Contestant briefing (use on-line script) Contest Chair S F Plan the Chief Judge briefing (use on-line script) Chief Judge S F Meet with the Refreshmens owner to plan the refreshments Contest Chair S F Train judges if necessary Chief Judge S x F Personalize on-line Toastmaster Script Toastmaster S x F Organize forms and awards into folders by person Contest Chair S F Create/print/copy Agenda/Program document Contest Chair S F Personalize certificates Awards Owner S F Plan for miscellaneous items (e.g. stop watches). See the list Contest Chair S F Reminder to Contestants Contest Chair SF SF Reminder to Contest Officials Chief Judge SF SF
Purchase and bring refreshmentsRefreshments Owner S x F
Prepare for your role as presiding officer Contest Chair SF Brief the tie-breaking judge Chief Judge SF Bring materials - folders, forms, etc. to the contest Contest Chair SF Show up 45 minutes early. Set up the room Contest Chair SF Find replacements if necessary Contest Chair SF Provide speaking area to the Chief Judge Contest Chair SF Conduct Chief Judge Briefing Chief Judge SF Conduct Contestant Briefing Contest Chair SF Provide Eligibility and Originality forms to the Chief Judge Contest Chair SF Call meeting to order, pledge and invocation, guest introductions Contest Chair SF Introduce Toastmaster Contest Chair SF Make mandatory announcements Toastmaster SF Introduce Contestants, call for silence after speeches Toastmaster SF Interview Contestants Toastmaster SF Pick up Time Record Sheets, Oversee ballot counting Chief Judge SF Handle Eligibility protests Contest Chair SF Handle Originality protests Chief Judge SF Fill out Notification of Winners forms, noting disqualification types Chief Judge SF Make announcements, thank yous, announce awards, adjourn Contest Chair SF Submit Contest results and contestant forms to Area Contest Owner Contest Chair SF F
Have a team member fill out Project #10 evaluation in your CL manual Contest Chair S x FWrite Thank-Yous to your team Contest Chair S FWrite Thank-Yous to contest officials Chief Judge S FCelebrate having a well planned, organized, and executed contest! Contest Chair SF
January 5, 2013
Week – 6
Jerry Barrett 5
Start of task SFinish of task FContinuation of task x
Legend
Schedule Week Task Owner -6Select Contest Chair VP Education S FObtain Budget approval from Club Officers Contest Chair S F
January 5, 2013
Week – 5
Jerry Barrett 6
Start of task SFinish of task FContinuation of task x
Legend
Schedule Week
Task Owner -5Create To-do/checklist/timetable (use this as a guide) Contest Chair SF Set date, time, and place. Hold contest in place of a regular meeting Contest Chair SF Read documents on the Internet - http://tmd55.org/wp/contests/ Contest Chair S FSelect Chief Judge Contest Chair S FSelect Awards Owner Contest Chair S FSelect Refreshments Owner Contest Chair S FInvite Toastmaster Dignitaries and Guests Contest Chair S xOrder and receive contest materials from TI Contest Chair SRecruit and select judges. Network / trade with other clubs Chief Judge SPromote the club contest with enthusiasm and optimism Contest Chair S
January 5, 2013
Week – 4
Jerry Barrett 7
Schedule Week Task Owner -4Invite Toastmaster Dignitaries and Guests Contest Chair x FOrder and receive contest materials from TI Contest Chair x xRecruit and select judges. Network / trade with other clubs Chief Judge x xPromote the club contest with enthusiasm and optimism Contest Chair x xCreate a draft agenda Contest Chair SF Train Chief Judge if necessary, and review tasks and ownership Contest Chair SF Meet with Chief Judge to review tasks and ownership Contest Chair SF Select Toastmaster Contest Chair S xCreate a flier Contest Chair SFMeet with Awards owner to plan gifts, awards, and trophies Contest Chair SFSelect Test Speaker (Evaluation Contest). Network with other clubs Contest Chair SSelect Sergeants-at-Arms Contest Chair SSelect Ballot Counters Chief Judge SSelect Timers Chief Judge SConfirm judge eligibility. Find new judges as needed Chief Judge S
January 5, 2013
Week – 3
Jerry Barrett 8
Schedule Week Task Owner -3Order and receive contest materials from TI Contest Chair x FRecruit and select judges. Network / trade with other clubs Chief Judge x FPromote the club contest with enthusiasm and optimism Contest Chair x xSelect Toastmaster Contest Chair F Select Test Speaker (Evaluation Contest). Network with other clubs Contest Chair F Select Sergeants-at-Arms Contest Chair F Select Ballot Counters Chief Judge F Select Timers Chief Judge F Confirm judge eligibility. Find new judges as needed Chief Judge x xConfirm contestant eligibility with TI Contest Chair S xOrder blank certificates Awards Owner S xOrder and receive or make trophies and gifts Awards Owner S xNotify Contestants of Contest details; send rulebook and forms Contest Chair SFNotify Contest Officials of Contest details Chief Judge SF
January 5, 2013
Week – 2
Jerry Barrett 9
Schedule Week Task Owner -2Promote the club contest with enthusiasm and optimism Contest Chair x xConfirm judge eligibility. Find new judges as needed Chief Judge F Confirm contestant eligibility with TI Contest Chair F Order blank certificates Awards Owner F Order and receive or make trophies and gifts Awards Owner x FPlan the Contestant briefing (use on-line script) Contest Chair S FPlan the Chief Judge briefing (use on-line script) Chief Judge S FMeet with the Refreshments owner to plan the refreshments Contest Chair S FTrain judges if necessary Chief Judge S xPersonalize on-line Toastmaster Script Toastmaster S xOrganize forms and awards into folders by person Contest Chair SCreate/print/copy Agenda/Program document Contest Chair SPersonalize certificates Awards Owner SPlan for miscellaneous items (e.g. stop watches). See the list Contest Chair SReminder to Contestants Contest Chair SFReminder to Contest Officials Chief Judge SF
January 5, 2013
Week – 1
Jerry Barrett 10
Schedule Week
Task Owner -1Promote the club contest with enthusiasm and optimism Contest Chair x FTrain judges if necessary Chief Judge F Personalize on-line Toastmaster Script Toastmaster F Organize forms and awards into folders by person Contest Chair F Create/print/copy Agenda/Program document Contest Chair F Personalize certificates Awards Owner F Plan for miscellaneous items (e.g. stop watches). See the list Contest Chair F Reminder to Contestants Contest Chair SFReminder to Contest Officials Chief Judge SFPurchase and bring refreshments Refresh Owner S xPrepare for your role as presiding officer Contest Chair SFBrief the tie-breaking judge Chief Judge SF
January 5, 2013
Contest Day!
Jerry Barrett 11
Schedule Task OwnerPurchase and bring refreshments Refresh OwnerBring materials - folders, forms, etc. to the contest Contest ChairShow up 45 minutes early. Set up the room Contest ChairFind replacements if necessary Contest ChairProvide speaking area to the Chief Judge Contest ChairConduct Chief Judge Briefing Chief JudgeConduct Contestant Briefing Contest ChairProvide Eligibility and Originality forms to the Chief Judge Contest ChairCall meeting to order, pledge and invocation, guest introductions Contest ChairIntroduce Toastmaster Contest ChairMake mandatory announcements ToastmasterIntroduce Contestants, call for silence after speeches ToastmasterInterview Contestants ToastmasterPick up Time Record Sheets, Oversee ballot counting Chief JudgeHandle Eligibility protests Contest ChairHandle Originality protests Chief JudgeFill out Notification of Winners forms, noting disqualification types Chief JudgeMake announcements, thank you’s, announce awards, adjourn Contest ChairJanuary 5, 2013
After the Contest(within 7 days)
Jerry Barrett 12
Schedule Task OwnerSubmit Contest results and contestant forms to Area Contest Owner Contest ChairHave a team member fill out Project #10 evaluation in your CL manual Contest ChairWrite Thank-You’s to your team Contest ChairWrite Thank-You’s to contest officials Chief JudgeCelebrate having a well planned, organized, and executed contest! Contest Chair
January 5, 2013
Jerry Barrett 13
Speech Contest PlanningAttitudes and AffirmationsHave total confidence in yourself to pull this off.Commit to and envision a successful contest.Stay focused and organized.Meet with team membersRe-confirm assignments and completionsOver-communicate and be certain.Be unwilling to compromise. Be consistent and
firm. Be flexible with one week left to go.
January 5, 2013
Jerry Barrett 14
Speech Contest PlanningFinal Thoughts
Start early!Create and follow checklists.Use and become familiar with the documents
on the District website (http://tmd55.org/wp/contests/).Network with other clubs to find judges.Promote the contest to your club at every club
meeting prior to the contest.Give your team weekly updates on how the
contest planning is going. Let them help you.If all else fails, contact me. I’ll be glad to be one
of your mentors. [email protected]
January 5, 2013
Speech Contest Planning
Toastmasters International
Jerry Barrett District 55
This presentation and the handouts will be availablefrom the District 55 website (tmd55.org) in the future
January 5, 2013