CLTS User Guide: Labour Superintendent - CPMIS | … User Guide: Labour Superintendent October 2015...

CLTS User Guide:

Labour Superintendent

October 2015

Version 1.1

Directorate of Social Welfare

Government of Bihar

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Document Revision History

Date Version Number

Document Changes

01/09/2015 0.1 Initial Draft

20/10/2015 1.1 Draft reviewed and modified. Released for user review


Contents 1 Introduction ...................................................................................................................................................... 4

1.1 Scope and Purpose ................................................................................................................................ 4

2 Process Description ....................................................................................................................................... 5

2.1 LS user rights .......................................................................................................................................... 5

2.2 Procedure to Log in to application ................................................................................................. 5

2.3 Procedure to add a new child information: ................................................................................ 6

2.4 Procedure to add after rescued information: ......................................................................... 16

2.5 Procedure to add Act Details: ........................................................................................................ 18

2.6 Procedure for Approving for CWC: ............................................................................................. 21

2.7 Procedure to add Rehabilitation Data: ...................................................................................... 22

2.8 Procedure for advance search: ..................................................................................................... 24

2.9 Procedure for managing Profile: .................................................................................................. 25

Table of figures

Figure 1: LS User Login ............................................................................................................................................ 5

Figure 2: Procedure to add new child information ....................................................................................... 7

Figure 3: Procedure to view list of rescued children ..................................................................................... 8

Figure 4: Procedure to view record of individual child ................................................................................ 9

Figure 5: Procedure to edit child record ........................................................................................................ 10

Figure 6: Procedure to add after rescued information ............................................................................. 17

Figure 7: Procedure to view labour act details ............................................................................................ 18

Figure 8: Procedure to edit labour act details ............................................................................................. 19

Figure 9: Procedure for approving for CWC ................................................................................................. 22

Figure 10: Procedure to add rehabilitation data ........................................................................................ 23

Figure 11: Procedure for advanced searching ............................................................................................. 25

Figure 12: Procedure for managing profiles ................................................................................................ 26


1 Introduction

1.1 Scope and Purpose

CLTS (Child Labour Tracking System) is an innovation by Department of Social Welfare,

Government of Bihar which has been developed with technical supported by UNICEF.

CLTS aims to provide a robust framework to facilitate case management of rescued child

labourers. It is innovative and unique initiative as it bridges rescue to rehabilitation of

child labourers. The generation of the entitlement card is a key innovation of this

initiative. Some of the specific objectives are:

• To register rescued child labourers as per statutory formats and generate a

unique identification for each individual.

• To enable identification and tracking of rescued child through unique case ID

and facilitate further investigation by CWC, planning of response and care.

• To monitor child labour trends through the identification of variables and

parameters surrounding children's vulnerabilities to economic exploitation.

• To enable strengthened referral services via entitlement card and

identification of gaps in social entitlements at the individual child level as well

as the household level and take steps to mitigate them on priority basis.

• To provide regular update about the rehabilitation status of the released

children.

The CTLS shall have seven types of users:

• LEO (Labour Extension Officer), • LS (Labour Superintendent), • CCI (child care institution), • CWC (Child Welfare Committee) • DCPU (District Child Protection Unit) • LC (Labour Commissioner) • SCPS (State Child Protection Society)

This user manual explains how a LS (Labour Superintendent) user can create new child registration and add track progress.


2 Process Description

2.1 LS user rights

1. Can create a new child Record details of the rescued child.

2. Can Enter “After Rescue Data” of the rescued child.

3. Can Enter “Act Details Data” of the rescued child.

4. Can add “Rehabilitation Data” (only Labour Resource Department) of the rescued child.

5. Does not have the permission of editing any child record once submitted for process.

LS User has to Login. The login screen is presented in Figure1 below:

2.2 Procedure to Log in

1. Login into the application http://cpmis.org/

2. Click on top right corner of the home page.

3. Provide user ID and password as shared by state administrator

4. Click on Login. After successful login, user is presented with the Dashboard as shared in

Figure1 below:

Figure 1: LS User Login

http://clts.siddhaconnect.in/app/

http://clts.siddhaconnect.in/app/


5. The landing page shall display all the pending records which are to be forwarded to

CWC.

6. In the cumulative statistics, the user can see figures for child rescued, child

rehabilitated, child information (on going), and Entitled Card Generated till date.

7. In trend analysis, the user can see comparison between current month and last month

in reported data of child rescued, child rehabilitated, child information (on going), and

Entitlement Card Generated.

2.3 Procedure to add a new child information:

1. Once the user receives the Child information, it can be added in the below steps

a) Click on the Child Registration link from the left hand side navigation panel.

b) The user can see the list of all child information, if the child is not available in

the system, then the user has to add it.

c) Click on the Button.

d) In the Rescued Child information Form, the user needs to fill-up the below

mandatory fields:

Date of Rescue*

Name of Child *

Sex*

Date of Birth *


Figure 2: Procedure to add new child information

e) After filling up the above mandatory fields and other data of the child, click on

the button.

f) A successful notification message will be displayed.

2. Ensure the data of the child is saved properly.

● Option 1- To see the Child data in view only mode and user can print the data.

a) Click on the Child registration Link.


Figure 3: Procedure to view list of rescued children

b) The last edited record of the child is listed on the bottom of the list of the

rescued children.

c) Click on the child ID of the rescued child, all the child details page can be verified

and the user can print the data.


Figure 4: Procedure to view record of individual child

● Option 2- Tee see the Child data in Edit Mode.

a) Click on the Child registration Link from the left navigation panel.

b) Click on the button of the child list.

c) Child Record can be edited by clicking on the button.


Figure 5: Procedure to edit child record

Field Data to be entered

Child photo Please provide the photograph of the rescued child. The size of the photograph should not exceed

Date of Rescue Please provide the date on which the child was rescued. Date should be in dd/mm/yyyy format e.g.: 03/09/2015

Name of the Child Please provide the name of the rescued child.


e.g.: Ashok Prasad

Is Date of Birth Present If the date of the child is known choose yes otherwise choose no. If Yes please provide the date of birth of the child. Date should be in dd/mm/yyyy format e.g.: 03/09/2015

Is Date of Birth Present If the date of the child is known choose yes otherwise choose no. If No please provide the month and year of birth of the child. Month should be in dd format e.g.: 02 for February, 09 for September etc. Year should be in yyyy format e.g.: 2015.

Marital Status Please choose an option from the drop down list to specify the marital status of the rescued child. e.g.: Choose Married if the child is married.

Religion Please choose an option from the drop down list to specify the religion of the rescued child. e.g.: Choose Hindu if the child is Hindu. If the religion of the rescued child is not there in the dropdown list then please choose Other and specify the religion in the box provided for other.

Category Please choose an option from the drop down list to specify the caste category of the rescued child. e.g.: Choose SC if the child is belongs to SC category.

Caste Name Please provide the name of caste of the rescued child. e.g.: Ghasi If the category of the rescued child is not there in the dropdown list then please choose Other and specify the category in the box provided for other.


Father's Name Please provide the name of father of the rescued child.

Mother's Name Please provide the name of mother of the rescued child.

Address Please provide the address of the rescued child.

State Please choose the state to which the rescued child belongs to from the drop down list. The user can select same state as well. If the same state is selected please refer to the point Within State. If other state is selected please refer to the point Other State

District Please choose the district to which the rescued child belongs from the drop down list. e.g.: Katihar

Block Please choose the block to which the rescued child belongs from the drop down list. e.g.: Falka

Birth Registered If the birth of the rescued child has been registered choose yes, otherwise choose no.

Adhar Card ID Please provide Adhar card number of the rescued child.

Other (Please Specify)

If the user wants to specify any other information about the rescued child then the same can be filled in this box.

Within State

Employer Name Please provide the name of the person for whom the rescued child was working.

Employer Address Please provide the address of the person


for whom the rescued child was working.

Place of Rescue Please provide the place from where the child was rescued.

State Please choose the state from where the child was rescued from the drop down list.

District Please choose the district from where the child was rescued from the drop down list.

Block Please choose the block from where the child was rescued from the drop down list.

Work Involved In Please choose the work in which the rescued child was involved from the drop down list. If the work in which the rescued child was involved is not there in the dropdown list then please choose Other and specify the details in the box provided for other.

Duration of work Please provide the duration for which the rescued child has worked for the


employer in the box provided for the same.

no of years Provide the number of years e.g.: 02

no of months Provide the number of months e.g.: 10

no of days Provide the number of days. e.g.: 25

Outside state

Employer Name Please provide the name of the person for whom the rescued child was working.

Employer Address Please provide the address of the person for whom the rescued child was working.

Place of Rescue Please provide the place from where the child was rescued.

State Please choose the state from where the child was rescued from the drop down list.

District Please choose the district from where the child was rescued from the drop down list.


Block Please choose the block from where the child was rescued from the drop down list.

Work Involved In Please choose the work in which the rescued child was involved from the drop down list. If the work in which the rescued child was involved is not there in the dropdown list then please choose Other and specify the details in the box provided for other.

Handed over to CWC / Date

Please specify the date on which the rescued child was handed over to CWC Date should be in dd/mm/yyyy format e.g.: 03/09/2015

Details of Certificate if any

If any certificate was issued then please choose an option from the dropdown list. If the type of the issued certificate is not there in the dropdown list then please choose Other and specify the details of the


certificate in the box provided for other.

Location of Concerned CWC

Please choose the location of the CWC, to whom the rescued child was handed over, from the dropdown list.

2.4 Procedure to add after rescued information:

Once the child information gets added and the Child ID gets generated then user can

add After rescued information. The After rescued information can only be added only if

the rescued child belongs to a district other than purba champaran.

After rescued information can be added in the below steps:

a) Click on the After Rescued link from the left hand side navigation panel.

b) The user can see list of child information, if the child information is not approved by the

LS user, it will be in pending state and the user can add the rescued information data of

the child.

c) Click on the button of the child list.


Figure 6: Procedure to add after rescued information

d) Provide the necessary data and click on Update Button.

e) After rescued information is saved, data can be checked in the data/list page.


Name of CWC whom child was referred to Please specify the name of the CWC to whom the rescued child was referred.

Districts Please choose the district of the CWC to whom the rescued child was referred from the dropdown list.

Date Please specify the date on which the rescued child was referred to the concerned CWC. Date should be in dd/mm/yyyy format e.g.: 03/09/2015


2.5 Procedure to add Act Details:

a) Labour Act Detail :

i) Click on the Labour Act Detail link from the left hand side

navigation panel.

Figure 7: Procedure to view labour act details

ii) In the Act Details Landing page, Click on the button of the child

details.

iii) In the Labour Act Details Page, Provide the necessary data and click on

Button.


Figure 8: Procedure to edit labour act details


Has notice been issued for compensation of Rs. 20,000

Please select yes from the dropdown list if notice has been issued for compensation of Rs.20, 000 else select no. If yes please select the date on which the notice was issued. Date should be in dd/mm/yyyy format e.g.: 03/09/2015

Has compensation of Rs. 20,000 been deposited

Please select yes from the dropdown list if compensation of Rs.20, 000 has been deposited else select no. If no please fill in the following fields.

Was proceeding of certificate initiated

Please select yes from the dropdown list if proceeding of


certificate has been initiated else select no.

Name and place of authority to whom certificate was filed

Please specify the name and place of the authority to whom the proceeding certificate was filed.

Date on which certificate was issued.

Please specify the date on which the proceeding certificate was issued. Date should be in dd/mm/yyyy format e.g.: 03/09/2015

Order Number Please specify the order number of the proceeding certificate.

Has prosecution been filed Please select yes from the dropdown list if prosecution has been filed else select no. If yes please fill in the following fields.

Name and place of authority Prosecution filed-

Please specify the name and place of the authority to whom prosecution has been filed.

Date on which prosecution was filed

Please specify the date on which the prosecution was filed.


Date should be in dd/mm/yyyy format e.g.: 03/09/2015

Date on which prosecution was disposed off

Please specify the date on which the prosecution was disposed of. Date should be in dd/mm/yyyy format e.g.: 03/09/2015

Order Number Please specify the prosecution order number.

2.6 Procedure for Approving for CWC:

i) Click on the Forwarded to CWC link from the left hand

side navigation panel.

ii) In the Forwarded to CWC Landing page, click on the approve button

of the child list.

iii) Click on the button to approve the rescued child for Verification by

CWC.


Figure 9: Procedure for approving for CWC

2.7 Procedure to add Rehabilitation Data:

i) Click on the Labour Resource Department link from

the left hand side navigation panel.

ii) In the Rehabilitation Details Landing page, select a child id and click on

the button of the child list.

iii) In the Labour Resource Department Details Page, provide the necessary

data and click on submit.


Figure 10: Procedure to add rehabilitation data


Has package of Rs.1800 been provided Please select yes from the dropdown list if package of Rs.1800 has been provided by the government to the rescued child else select no. If yes please fill in the following fields:

If yes, date of package provided

Please specify the date on which the package of Rs1800 was provided to the rescued child. Date should be in dd/mm/yyyy format e.g.: 03/09/2015

If no please fill in the following field:


If not, Specify the Reason

Please specify the reason why package of Rs.1800 was not provided to the rescued child.

Has Rs5000/- been deposited in the District Child Welfare-Cum- Rehabilitation Account

Please select yes from the dropdown list if Rs5000/- has been deposited in the District Child Welfare-Cum- Rehabilitation Account of the rescued child else select no. If yes please fill in the following fields

If Yes, Date of Deposit

Please specify the date on which the package of Rs5000/- was deposited in the District Child Welfare-Cum- Rehabilitation Account of the rescued child. Date should be in dd/mm/yyyy format e.g.: 03/09/2015

If no please fill in the following field

If not what are the reasons please specified

Please specify the reason, why package of Rs5000/- was not deposited in the District Child Welfare-Cum- Rehabilitation Account of the rescued child.

2.8 Procedure for advance search:

i) Click on the Advance Search link from the left hand

side navigation panel.


i) In the Advance Search Details Page, provide the start date & To Date

information and click on GO button to view the list of children rescued

between that period.

Figure 11: Procedure for advanced searching

2.9 Procedure for managing Profile:

i) Click on the Account link from the left hand side

navigation panel.

ii) In the profile Details Page, provide the necessary data and click on

Update profile button to update the details of the

user.


Name The name of the user is set as LS.

Email The email id of the user is as [email protected].

Phone Please provide a valid phone number of the user.

Skype Id Please provide a valid skype id (if any) of the user.

Facebook Profile Link Please provide a valid Facebook Profile Link (if any) of the user.


Linkedin Profile Link Please provide a valid Linkedin Profile Link (if any) of the user.

Twitter Profile Link Please provide a valid skype id (if any) of the user.

Image Please provide a photograph of the user. The size of the photograph should not exceed.

Figure 12: Procedure for managing profiles

CLTS User Guide: Labour Superintendent - CPMIS | … User Guide: Labour Superintendent October 2015...

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