Closing your Internally Judged

Contest

CONTEST

SK

I L L BAS E D P R O M OTION

When the submission round ends, you have three options to close your internally judged contest. In this guide we’ll walk you through OPTION 1. We’ll also take a look at some creative ways to showcase your contest winners!

OPTION 1 Strutta Automated Notification & Site Update1. Click Set up Judges 2. Confirm Winners3. Click Send Winner Notifications: email to notify winners4. Winners claim their prizes5. Site updates automatically to reflect winners

OPTION 3 Manual Notification & Site Update1. Take no action in the Admin Dashboard2. Judge entries offline3. Manually notify winners4. Manually update site to reflect winners

Closing Your Internally Judged Contest

OPTION 2 Manual Notification & Strutta Automated Site Update1. Click Set up Judges 2. Confirm Winners3. Click Skip this Step: publish winners immediately; site updates automatically to reflect winners4. Manually notify winners

1

Set Up Judging > Confirm > Claim > Site Update

When the submission round comes to a close, take action in your Admin Dashboard > Timeline.

Click Set up Judging.

While the judges pick a winner on the back end, your live site will be updated to reflect the closed submission round: submission capabilities removed, buttons and timeline messaging updated.

NoteWinners will not be published to the site through our system at this point.

The judges must first pick the winners. You’ll also have the chance to review & confirm the winners before any winners are published to the live site.

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Set Up Judging > Confirm > Claim > Site Update

We’ve streamlined the judging process for you and your judges. When the time comes, just go to your Admin Dashboard > Timeline.

If you have not named judges yet (in the Content > Details section of your Strutta builder), you can add judges now.

Customize the pre-populated message and then send out the e-mails.

NoteDo not remove the <link> placeholder! It will be replaced in the e-mail with a unique link that will lead each judge to their personal judging interface.

Closing Your Internally Judged Contest

Example Received E-mail

3

Set Up Judging > Confirm > Claim > Site Update

Judging Interface

Each judge will be directed to a judging interface where they will review their favorite entries and rank them. Judges can drag and drop the ranking of their shortlisted picks.

Judges do not have to submit their picks in one sitting. Our system will automatically save their shortlist so they can leave and return to their work at their connivence.

You can track judging results in your Admin Dashboard > Timeline.

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Once all judges have submitted their picks, you’ll need to take action:

Click Review & Confirm.

If your contest has more than one winner, you can drag and drop the winner rankings.

Click Replace to select another entry for each winners spot.

Click Confirm to proceed to the Prize Claiming round.

Set Up Judging > Confirm > Claim > Site Update

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You’ve confirmed your winners. Now it’s time to let them know what they’ve won!

Click Send Winner Notifications to close your site through our system. The site will post the winners when all winners have claimed their prize. Remember this is OPTION 1 OF 3. With this option, this winners must claim their prize before automatically updating the site to reflect the winner.

You can also click Skip This Step to publish winners immediately. The site updates automatically to reflect winers. You must notify winners manually.

Assign any listed prizes to each winner and personalize the message.

Do not remove the <link> placeholder! It will be replaced in an email with a unique link that will lead each winner to their prize claiming form.

Set Up Judging > Confirm > Claim > Site Update

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Set Up Judging > Confirm > Claim > Site Update

Winners will click through to the prize claiming form.

Track who has claimed their prizes and collect contact information in your Admin Dashboard > Tools > Export Data.

Once all winners have claimed their prizes, your contest will close.

In OPTION 1 your contest will close & winners will be published only after all winners have claimed their prizes.

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Once all winners have claimed their prizes, your contest will automatically close and your site will update to reflect the winners!

Review & Confirm > Notify > Claim > Site Update

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Other ways to display your winners

Before you send out the good word on Facebook, in blog posts, tweets, e-blasts and other communications, make sure your site is updated.

You can edit your site while it is live in your Admin Dashboard > Edit, we encourage you to get creative!

We’ll host your site for an additional two weeks past the contest’s end date. Beyond that you can keep it live by enabling Extended Hosting.

Maggiano’s updated the graphic in the Look & Feel > Intro Image section of their Strutta Builder to show the three prize winners.

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More ideas

• Create a photo or video collage of the winners for your sites About page.

• Create a video with your big news and update your intro video.

• Update your Prizes page to name who has won what prize.

N_K_D Pizza used simple HTML in the Details section of their Strutta builder to create a video collage of the finalists.

Here’s a HTML cheat sheet .

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There You Have It!Your Internally Judged Contest is now closed.

For more tips, be sure to check out:

MARKETING for SOCIAL MEDIA PROMOTIONS

PART TWO Promoting and Managing

Your Campaign Guide

PART ONE Planning Tips and Best

Practices Guide

PART THREE Life After Your

Campaign Guide

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Closing Your Internally Judged Contest 11