Closing PYE12Opening PYE13

Monieca West, Brinda BerryFederal Programs Managers

Arkansas Department of Higher EducationMay 3, 2012

Closing PYE12Date ActionApril 15 Spring Term special populations survey

-Only if not collected automatically; coordinator to verify-Must be reported in Perkins Annual File due August 15, 2012-Contact whoever is responsible for AHEIS input on campus

April 30 PYE12 Improvement Plan-Portal: Accountability Section/Improvement Plan Tab-Must be approved prior to submission of PYE13 Annual Plan-Be brief with activities you commit to and be sure you can tell what was accomplished when report is due December 2012

May 31 Amendment Deadline-Final opportunity to true-up budget and protect against 10% rule-Coordinate with business office if needed

June 30 Deadline to Obligate Funds-Expenses incurred after June 30 cannot be reimbursed-Can request reimbursements up to August 5 but not obligate after June 30

Closing PYE12Date ActionAugust 5 Final Reimbursement Request

-Expenses related to PYE12 grant-May 31 amendment deadline is crucial for true-up of budget-This is earlier than usual 10th of the month deadline for requests-May have both PYE12 and PYE13 requests in August-Caution: Double check the Academic Year selection in Portal

August 10 ADHE Reconciles PYE12 Budget-Compares Approved to Actual to verify that reimbursements do not exceed by 10% of approved amount

PYE12 EOY Financial Reconciliation

Closing PYE12Date ActionAugust 10 End of Year Program Report

-Portal: Applications Section, End of Year Report Tab-Required Use of Funds-TSA Progress-Activity Success

PYE12 EOY Program Report

PYE12 EOY Program Report

PYE12 EOY Program Report

Closing PYE12Date ActionAugust 15 Perkins Annual File

-AHEIS report-New with first report due August 15, 2012-Includes Special Populations report previously reported in Term Files-Includes 1P1a-Technical Skills Assessment data for accountability report-IMPERATIVE that this information be reported-School has from June 30, 2012 to August 15, 2012 to assemble for reporting-AHEIS Manual (page 143)

Opening PYE13Date ActionMay 1 Funding Announced

-Official award notification will be sent to president/chancellor with coordinator copied-Will include PYE13 negotiated local targets

May 25 PYE13 Performance Targets Finalized-Based on 3-year average-Negotiable within context of State targets-Will be posted in Portal by end of week (Accountability Section/Results Tab)-Considered accepted if no counter received by May 25

Opening PYE13Date ActionMay 31 PYE13 Annual Plan Due in Portal

-Must include activities that substantially address Improvement Plan indicators

July 1 Funds Available for Obligation-IF annual plan is in “substantially approvable form”-Cannot be reimbursed for more than 25% of total grant in first 3 months

August 10 Request for Reimbursements-For PYE13-May overlap with final request from PYE12 which is due August 5

Annual Plan Preparation What drives the decision making process on

how to use Perkins funds? How do you know what the CTE needs are on

campus and how are those needs determined? How are those needs discussed in relationship

to Perkins core indicators? What activities will change classroom

outcomes? How extensively involved are the directors of

academic programs, student services and IR?

Use of Funds: Administrative

How will you use administrative funds (5% maximum)?

Amount of the 5% set aside for admin None/All/Portion

Use of admin funds Limited to activities related to administering the grant Indirect Cost Rate negotiated with U.S. Department of Health

and Human Services (letter required) Can use admin $ for program improvement but cannot use

program improvement $ for admin

Coordinator who is paid through a Perkins activity Portion for administering the grant must come from admin 5%

or from institution; cannot be fully funded by activity and serve as coordinator

Use of Funds: Program Improvement

Strengthen academic components of CTE

(math, literacy)Programs of study (for college credit and reduce

remedial)CTE assessments (expansion/improvement)Work-based and service

learning opportunitiesRelevant use of technologyCTE program evaluation

(including needs of special pops)

Professional development (adjunct/full time

instructors and support staff; program

improvement vs. travel budget)

Student support (advising/tutoring/supple

mental instruction)Special populations and subgroups, including

nontraditionalWill it improve CTE student performance

in Perkins areas?

Use of Funds: Program Improvement

1. Core indicator improvement plan 2. Core indicators

below overall target3. Sub-populations performing lower than

general population4. Student completion (statewide

retention/completion goals)5. Programs of

greatest size and scope6. General

improvement of CTE programsACTIVITIES THAT

IMPROVE STUDENT OUTCOMES

PARTICIPANTS(3 hours in current academic year)

CURRENT YEAR CONCENTRATORS

1P1 - GPA

1P1a – Technical Skill Assessments(may have already exited)

5P1 – Nontraditional Participation(participants, not concentrators)

5P2 – Nontraditional Credential Attainment

PREVIOUS YEAR EXITED CONCENTRATORS

2P1 – Credential Attainment

3P1 – Retention/Transfer

4P1 – Student Placement(employment/military/apprenticeship)

Perkins Accountability Elements

http://www.adheperkins.com/forms.html

Questions?

Thank You!

Brinda Berry

Monieca West