Climate Change Adaptation Action Plan - City of Hume · review and reporting for responsible...

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HUME CITY COUNCIL Climate Change Adaptation Action Plan 1

CONTENTS

1. INTRODUCTION ............................................................................................................................................................... 1

2. PLANNING FOR FUTURE COMMUNITIES – STRATEGIC PLANNING,

URBAN DESIGN, HOUSEING ............................................................................................................................................. 2

3. INFRASTRUCTURE MANAGEMENT ................................................................................................................................... 6

4. VULNERABLE COMMUNITIES ........................................................................................................................................... 8

5. BIODIVERSITY AND WATERWAYS .................................................................................................................................. 12

6. EMBEDDING ADAPTATION IN ORGANISATIONAL PROCESSES AND CULTURE ................................................................. 20

1. INTRODUCTION


The risks and actions outlined in the tables that follow are formatted to integrate with Hume’s Risk Management System. Risks will be Departmental or Corporate risks so

review and reporting for responsible Managers and Directors will be integrated with general risks. A new category of climate change risks will be established to enable

monitoring and review of risks in this Climate Change Adaptation Action Plan.

The table below provides a brief description of the information recorded in each field. For more detail please see Hume’s Risk Management Framework.

Risk Name: The name given to the risk

A short description of the risk

Risk Ownership (position): The Manager or Director who is responsible for reporting on the risk overall. This will be a Manager where all the actions relating to the risk are

the responsibility of the one Manager, or a Director where actions are the responsibility of more than one Manager.

Current Controls: Categories of Control:

Actions or Strategies that are already in place that address or mitigate the risk are listed here.

The risk management framework identifies different categories of

controls these include: Supervision; Reconciliation; Reporting;

Segregation of duties; Authorisation; Security; Documentation

(policies/ strategies/ guidelines); other (legal and insurance)

Risk Rating

The Inherent Risk Rating (based on the likelihood score + consequence score) is recorded here (ratings include High, Significant, Moderate and Low)

The risk framework rating of the Controls - ineffective, moderately effective or highly effective is also noted.

The Residual Risk Rating (also High, Significant, Moderate and Low) is recorded based on: The Residual Risk Rating = inherent Risk Rating – Control.

The corresponding numerical scores are included (in brackets) in addition to the descriptive ratings to facilitate entry of this data into Hume’s Risk

Management Framework.

Contributing Factors: Some risks have a range of contributing factors that can be noted here.

Insurable: This is a field of the Risk Management Framework to indicate if the risk is insurable.

MITIGATION ACTIONS PLANNED MITIGATION ACTIONS –

PROPOSED NEW RESPONSIBILITY TIMEFRAME RESOURCING

Actions or strategies that will

address or mitigate the risk and

were already planned or being

developed when the Climate

Change Adaptation Action Plan

was developed are listed here.

Actions or strategies that will

address or mitigate the risk that

were identified as part of the

Climate Change Adaptation

Action Plan development are

listed here.

The Department responsible for

implementing the Action is

recorded here.

Where more than one

Department is listed the

Department listed first is the lead

or coordinating Department that

will report on the progress of the

actions.

Completion Date: The planned

completion date

Recurring (monthly, quarterly,

annually or biennially):

Once Off: Yes for one off items (that

will then become controls) or No for

recurrent or ongoing actions that

will be reported on regularly as per

the timeframe above.

Indication of whether the action is

currently resourced within

existing Department budgets or

whether new budget is required.

2. PLANNING FOR FUTURE COMMUNITIES – STRATEGIC PLANNING, URBAN DESIGN, HOUSING


2.1 Risk Name: Climate Change - Activity Centres inhospitable/unsafe

Risk of new and existing activity centres and streetscapes not designed for future climate conditions and extremes

Risk Ownership (position): Director, City Sustainability


N/A

Risk Rating: Inherent Risk: Significant (7) Control: Ineffective (0) Residual Risk: Significant (7)

Contributing Factors:

Insurable:



Hume Places Project to assess

existing activity centres and

develop Design Principles to

inform any upgrades/

redevelopment works

undertaken.

Urban Places

Completion Date: June 2014


annually or biennially): n/a

Once Off: Yes

2013/2014 Urban Places

recurrent budget

Hume Places Project to assess

existing activity centres and

develop Place Frameworks to

inform any upgrades/

redevelopment works

undertaken – initially in three

pilot project areas.

Urban Places Completion Date: June 2014



Once Off: Yes


recurrent budget - three pilot

projects

Activity Centre and Open Space

Design and Development

Guidelines (under development)

Infrastructure Planning/

Subdivisions / Engineering and

Assets /Urban Places




Once Off: Yes

Existing staff resources





Section 21.04.2 Environmentally

Sustainable Design of the draft

MSS indicates ‘ensure design of

public spaces considers future

climatic conditions and

demonstrates environmental

sustainable design excellence.’

Strategic Planning Completion Date: June 2015



Once Off: Yes


Advocate for stronger

consideration of climate change

impacts and design solutions (e.g.

Heat Island effect) in the State

Planning Policy Framework (SPPF)

and Metropolitan Strategy.

Strategic Planning

Completion Date: Jan 2014



Once Off: Yes


Council demonstrating ESD

leadership in Council buildings

and redevelopment projects e.g.:

• Activity Centre One – in

Highlands – Stockland

development

• Investigation of Eco Hubs at a

number of Council sites

including Seabrook Reserve.

Sustainable Environment / Social

Development / Capital Works /

Leisure / Urban Places

Completion Date: ongoing


annually or biennially): annual

Once Off: no

Staff time and specific project

budgets



2.2 Risk Name: Climate Change - new housing stock inappropriate /unsafe

New residential developments are not planned and built adequately to deal with future climate conditions.



Building Code of Australia 6 star efficiency standards for Victoria Other

Clause 55 of State Planning Policy Framework Other

Continue to pursue Environmentally Sustainable Design and Development (ESD) and adaptation leadership opportunities via Council’s Property

Acquisition and Sales Policy Documentation

Contributing Factor: Residential (recent post 2005 energy ratings) housing not appropriate in heat waves / extreme weather.

Risk Rating Inherent Risk: Significant (7) Control: Ineffective (O) Residual Risk: Significant (7)



Draft MSS includes

Environmentally Sustainable

Design section (21.04.02).




Once Off: Yes


ESD training – passive design and

ESD planned for Statutory

Planners to inform planning

permit applicants.

Statutory Planning /

Sustainable Environment

Completion Date: Commence

before April 2014



Once Off: recurring

2013/2014 Human Resources

recurrent training budget

Advocate for stronger

consideration of ESD and climate

change consideration in the State

Planning Policy Framework.

Strategic Planning Completion Date: Jan 2014



Once Off: yes


Investigate the development of a

Local ESD Policy (or alternative)

to improve environmental

outcomes and encourage best

practice in both greenfield and

infield development for new

Strategic Planning /





Once Off: Yes
















housing and urban form.

Investigate the integration of ESD

outcomes in Structure Plans or

Urban Design Guidelines to

improve environmental outcomes

and encourage best practice in

infield development for new

housing and urban form, e.g.

Moreland Energy Foundation’s

Sustainable Urban Design

Framework, Whittlesea’s Epping

Structure Plan.

Strategic Planning / Urban Places Completion Date: June 2015



Once Off: ongoing


Fact Sheets and/or Tools for

planning permit applicants /

developers re benefits of good

design – cost, comfort,

environmental.

Statutory Planning /

Sustainable Environment /

Urban Places

Completion Date: Dec 2014


annually or biennially): na

Once Off: Yes


Eco Hub (pending further

investigation and Council

consideration) to demonstrate

clear ESD and climate

Sustainable Environment Completion Date: June 2015 for

Council endorsement


















modifications that are easy to

incorporate in home design.

Once Off: Yes

Advocacy to Department of

Human Services / Office of

Housing re new public housing

ESD outcomes and retrofits of

existing housing stock.

Social Development /

Urban Places

Completion Date: n/a



Once Off: No


3. INFRASTRUCTURE MANAGEMENT


3.1 Risk Name: Climate Change – Communications for Emergency Response Communications Infrastructure interruptions impacting Council services including Emergency Response Risk Ownership (position): Director, City Infrastructure or Manager Services


Increased staff with smart phones and tablets – improved communications for emergency management Other

Risk Rating Inherent Risk: Significant (7) Control: Moderately Effective (1) Residual Risk: Moderate (6)



Purchase of two way radios for

vehicles planned – for emergency

response and other functions.

Back up communications if

mobile communication systems

go down.

Services (for emergency response

use)

Completion Date: Jan 2014



Once Off: yes

2013/2014 Services recurrent

budget

Development of a Hume specific

app. (My Hume) for community

work requests – will have

potential use in emergency

management.

Marketing and Communications /

Services.

Completion Date: March 2014



Once Off: yes

2013/2014 Services recurrent

budget and then Information

Services recurrent budget.

3. INFRASTRUCTURE MANAGEMENT


3.2 Risk Name: Climate Change – Storm water system impacts

Damage to storm water system; cracking from temperature and drying, soil movement, tree roots, loss of water. Risk Ownership (position): Manager, Engineering and Assets


Ongoing monitoring and use of updated Design Guidelines. Other

Known invasive street tree species are avoided Other




Adoption and implementation of

the draft Drainage Asset

Management Plan – which will

propose some proactive

maintenance in high priority

areas.

Engineering and Assets Completion Date: June 2014



Once Off: Yes

Engineering and Assets recurrent

budget

3.3 Risk Name: Climate Change – Impact on roads

Damage to roads – increased maintenance requirements due to extreme and changing climate. Risk Ownership (position): Director City Infrastructure


Existing management regime is adequate provided that budget can be increased if and when conditions require – particularly if rain resumes

after a long dry spell

Other




Impacts on each asset class to be

monitored by cross –

organisational Asset

Management Group for each

class.

Engineering and Assets Completion Date: ongoing



Once Off: No

Engineering and Assets recurrent

budget

4. VULNERABLE COMMUNITIES


4.1 Risk Name: Climate Change – People vulnerable to heat waves.

Members of the community vulnerable to heat waves

Risk Ownership (position): Manager, Aged Services and Public Health


Continue to Review and Implement the Heat Wave Plan including:

• General communications

• Letter to all Home and Community Care (HACC) clients

• Implementation of Local Area Plans

Depending on Heat Wave Phase:

• Vulnerable Residents list called

• SMS to Direct Care Workers re Heat Wave and Personal Protective Equipment and work smart practices.

• Non-essential services withdrawn

Documentation

Risk Rating Inherent Risk: High (8) Control: Highly Effective (2) Residual Risk = Moderate (6) Note: This is a grouping of a number of risks rated High.


• Heat wave affecting community members

• Current health conditions exacerbated

• Health risks for those who can’t afford air-conditioning



Review of the Heat Wave Plan

including plans to communicate

Heat Wave holistic information

more broadly. This needs to be

targeted and timely information

including use of social media;

holistic messages including low

cost cooling options, checking on

neighbours etc.

Aged Services and Public Health Completion Date: March 2014



Once Off: no.

Aged Services and Public

Health recurrent budget

Implementing a coordinated

response to working with

vulnerable communities in

periods of heatwave.

Aged Services and Public Health Completion Date: March 2014



Once Off: yes

Project funded by Department

of Health



4.2 Risk Name: Climate Change – Risk of heatwave impacts in poor housing stock Vulnerable Communities – private building stock not appropriate in heat waves / extreme weather.

Risk Ownership (position): Director, City Communities


Past retrofit programs:

• Energy and Water Taskforce delivered (more than 2 years ago) by Kildonan or Melbourne City Mission.

• Funding from Department of Health for heat wave mitigation – installation of whirly birds.

Other

Risk Rating: Inherent Risk: Significant (7) Control: Ineffective (0) Residual Risk: Significant (7)


• Residential housing pre 2005 not appropriate in heatwaves / extreme weather

• Newer residential housing not appropriate in extreme weather

• Community buildings (private) e.g. nursing homes etc not appropriate in extreme weather



Implement the Victorian

Adaptation and Sustainability

Partnership (VASP) grant funded

project ‘Heat wave help for Hume

Home Care Clients’ to retrofit and

reduce heat wave vulnerability of

Home Care clients. In partnership

with Kildonan Uniting Care etc.


Health / Sustainable

Environment




Once Off: yes

Funding via the Victorian

Adaptation and Sustainability

Partnership with a financial

contribution from Sustainable

Environment Department.

Advocacy to State Government re energy

efficiency and heatwave retrofits for low

income households – e.g. One Million

Homes campaign.


Social Development

Completion Date: n/a



Once Off: no.


Advocate for stronger consideration of

climate change impacts and design

solutions (e.g. Heat Island effect) in the

State Planning Policy Framework via the

SPPF review process.




Once Off: yes


Advocacy re upgrade or redevelopment of

Hume public housing – and potential

priority areas e.g Banksia Gardens.


Urban Places




Once Off: no.

Staff time



4.3 Risk Name: Climate Change – Exacerbating anti-social behaviour Current Social and Health issues exacerbated by extreme weather, secondary climate change impacts / low community resilience

Risk Ownership (position): Director, City Communities.


Continue to implement the Social Justice Charter Documentation

Continue to implement the Economic Development Strategy Documentation

Continue to implement the Learning Together Strategy Documentation

Implement Healthy Together Hume, in particular Food and Community Building initiatives (funded until 2015) Documentation

Continue to implement the Alcohol and Liquor Licensing Policy Documentation

Continue investing in and develop social capital via a range of activities and programs including skills workshops, community grants etc. Other

Continue to implement the Documentation

Continue to build capacity for local food growing via Live Green and Healthy Together Hume workshops and activities Other

Delivered meals and Centre-based meals for frail elderly / socially isolated people Other

Ongoing promotions of Council services Other

Planning for growing service demands due to demographics Other

Risk Rating: Inherent Risk: High (8) Control: Highly Effective (2) Residual Risk: Moderate (6)


• Anti-social behaviour exacerbated

• Increased cost of food – poorer diets

• At risk people are socially isolated and not accessing available services or support

• Increased demand for services





Development and implementation

of Hume Horizons Community

Plan.

Organisational Performance and

Engagement

Completion Date: Feb 2014



Once Off: yes

Organisational Performance

and Engagement.

Development and implementation

of Hume Health and Wellbeing

Plan 2013 – 2017 and associated

actions including the development

of a Hume Food Strategy.

Aged Services and Public Health Completion Date: 2017



Once Off: no


Health recurrent budget

Hume Places project and

promotion of social

connectedness via activation of

public spaces

Urban Places Completion Date: Mid 2014



Once Off: yes.


recurrent budget

Development of the Community

Recovery Plan including

investigation of community

capacity building for heat wave

resilience.


Aged Services and Public Health




Once Off: yes

Funding from Department of

Transport, Planning and Local

Infrastructure Planning

(previously Department of

Community Development)

5. BIODIVERSITY AND WATERWAYS


5.1 Risk Name: Climate Change – Loss of biodiversity Loss of biodiversity – death of plants and animals from extreme weather / changing climatic conditions.

Risk Ownership (position): Manager, Sustainable Environment


Natural Landscape Management Team (Bush Crew) land management Other

Planning scheme mechanisms including: implementation of Native Vegetation Permitted Regulations; use of Environmental Significance overlays and

Vegetation Protection overlays; Clauses 12, 14, 52.17 of the State Planning Framework.

Documentation

Conservation planning including: integration of conservation values and outcomes with other land uses; threatened species reserves etc. Other

Implementation of the Natural Heritage Strategy including: interpretation works; advocacy around flagship areas as required Documentation

Implementation of the Open Space Strategy Documentation

Pest animal control program Other

Implementation of the Greening Program (community tree planting) Other

Protection and enhancement of privately owned biodiversity assets via education and incentives including:

Rural Areas Plant Donation Scheme; ‘Conserving our Rural Environment’ new grants program; Agricultural Land Use rebate.

Other

Use of recycled water on sporting fields (provides water source for birds) Other

Mulching of some significant vegetation for protection in drought conditions Other

Street tree selection for resilience and diversity (genetic and species) Documentation/Other

Risk Rating Inherent Risk: High (8) Control: Moderately Effective (1) Residual Risk: Significant (7)





Develop Urban Biodiversity

program.





Once Off: Yes


Department recurrent budget

Review of Street Tree policy

including review and increase in

canopy cover

Parks and Open Space Completion Date: March 2014



Once Off: Yes

Parks and Open Space recurrent

budget

Development of a Conservation

Reserves Policy including

Conservation Reserve

monitoring program.

Sustainable Environment Completion Date: Dec 2014



Once Off: Yes

Via Sustainable Environment

Department Budget

Review Planning Scheme

mechanisms to improve and

enhance protection for

significant landscapes,

waterways, native vegetation

and significant trees.


Strategic Planning / Parks and

Open Space / Statutory Planning

/ Subdivisions




Once Off: Yes



Pest animal control program

service review – consideration of

resource requirements given

climate change e.g. foxes.

Sustainable Environment Completion Date: June 2014



Once Off: Yes



Works undertaken via

Conserving Our Rural

Environment

Sustainable Environment Completion Date:

Commencement July 2014



Once Off: No

Via Sustainable Environment

Department Budget





Establish biodiversity data

gathering protocol and

monitoring program of current

natural assets to monitor change

over time and manage

accordingly.

Review and assess threats and

challenges to current conservation

reserves and identify and address

issues.

Sustainable Environment / Parks

(joint lead)

Completion Date: December 2013

for monitoring component.

Threats and challenges: June

2014



Once Off: no



Advocate for stronger consideration

of climate change impacts in

relation to biodiversity in the State

Planning Policy Framework and

Metropolitan Strategy.




Once Off: yes


Investigate the use of planning

scheme mechanisms to protect

productive land and encourage

integration of food growing in

new developments




Once Off: yes




5.2 Risk Name: Climate Change – Waterway health Waterway health impacted under extreme weather / changing climatic conditions.

Risk Ownership (position): Director, City Infrastructure


Sunbury setbacks from escarpments Documentation

Clean fill enforcement program Documentation

Vision for Werribee Plains – landowner grants for waterway restoration Other

Greening program as above Other

Rural Areas Plant Donation Scheme (as above) 70% along waterways Other

Implementation of the Industrial Stormwater Code of Practice Documentation

Construction Environmental Management Plans: need to be more mindful of flooding risks Documentation

Subdivisions – grated side entry pits are standard in all new subdivisions Other

Clause 56 re Water Sensitive Urban Design and in partnership with Melbourne Water Documentation

New subdivisions – woody weed removal and revegetation along waterways Documentation

Support of Merri Creek Management Committee Other






Adoption and implementation of

the Integrated Water

Management Plan including:

Water Sensitive Urban Design;

waterway protection measures;

water conservation; alternative

water sources for open space

and sports grounds.

Sustainable Environment/

Engineering and Assets /

Subdivisions




Once Off: Yes

Pending Council consideration of

the draft Plan.

Development and adoption of

Jackson’s Creek Regional

Parkland Masterplan.

Leisure and Youth Services Completion Date: June 2014



Once Off: Yes

Leisure and Youth Services

Explore funding opportunities

and implement Tullamarine

Reserve storm water use via

Melbourne Airport.


and Open Space




Once Off: Yes

Potential External Funds and/or

Integrated Water Management

Plan capital works.

D.S. Aitken Reserve – use of

recycled water.

Parks and Open Space /





Once Off: Yes

Funded by Sports and Recreation

Victoria

Introduction of recycled water

for Goonawarra Reserve.






Once Off: Yes

Funding from Western Water,

Department of Environment

(formerly Dep’t of Environment,

Heritage, Water and the Arts) and

contribution from Greenhouse

Action Plan capital works budget.

Tailored Water Cycle Solutions

for Urban Growth Areas –

partnership program with

Western Water.

Sustainable Environment Completion Date: June 2015



Once Off: Yes

Funded by Office of Living Victoria

grant with contributions from

Western Water and Hume

(Sustainable Environment

Department budget)





Explore external funding

opportuntiies for

Broadmeadows Town Park –

proposed stormwater harvesting

project.

Engineering and Assets /


Completion Date: Funding

opportunities December 2014



Once Off: Yes

To be determined

Explore opportunities to partner

with other stakeholders to

undertake an Industrial Storm

Water Research Project to inform

implementation and policy

development of the Industrial

Stormwater Code of Practice.

Sustainable Environment Completion Date: December 2014



Once Off: Yes


Develop Bush-fire management

plans including biomass

management for conservation

reserves.






Once Off: no


budget (Fire Management

Program)



5.3 Risk Name: Climate Change – Inappropriate management of biodiversity values

Management responses inadequate or inappropriate in changed climatic conditions, resulting in vegetation stresses / damage under

extreme weather (flooding / grass fire).



Implementation of the Municipal Fire Management Plan; strategic breaks and secondary breaks

Documentation

All developers to submit Fire Risk Management Plans for new subdivisions Other

No active promotion of bush-fire clearance requirements Other

Ecologically adaptive burning at tolerable fire levels is happening with a mosaic approach (burn one quarter or one half) Other

State controlled burns in State Managed Conservation areas e.g. Woodlands Park Other

Roadside vegetation: weed control program; roadside slashing for fire management Other

Native vegetation protection controls for new water pipes and infrastructure installation Other

Chilean Needle Grass – priority management near conservation areas Other

Developers managing overland flows and sediment on their properties Other

Ongoing monitoring of the Flood Management Plan with Melbourne Water Documentation/ Other

Risk rating: Inherent Risk: Significant (7) Control: Moderately Effective (1) Residual Risk: Moderate (6)





Increase education and

awareness of landowners re

sustainable land management.

Sustainable Environment Completion Date: ongoing



Once Off: no



Review and monitor Hume’s

total burned areas in relation to

conservation assets.






Once Off: Yes

$20,000 required (one off)

Advocacy for more resources to

achieve appropriate burn rates in

Hume reserves.

Sustainable Environment /Parks

and Open Space




Once Off: Yes


Prioritise significant biodiversity

/ natural heritage assets for

priority protection during

extremes.


and Open Space




Once Off: Yes


Scope irrigation and mulching for

significant legacy trees.



Completion Date: as required



Once Off: no


budget

6. EMBEDDING IN ORGANISATIONAL PROCESS AND CULTURE


6.1 INTEGRATION IN HUME’S RISK MANAGEMENT SYSTEM

Description: Risks, actions and related data added into the Risk Management System and small system modifications for reporting purposes

ACTION RESPONSIBILITY TIMEFRAME RESOURCING

Add Corporate and Department risks and associated controls and

actions to the Hume Risk Management System.

Corporate Services / Sustainable

Environment




Once Off: yes


Create a Climate Change category for reporting purposes in the

Hume Risk Management System.

Information Services /

Corporate Services / Sustainable

Environment




Once Off: yes


Biannual reporting to EMT’s Governance and Risk Meetings of

Climate Change risk status.

Corporate Services/ Sustainable

Environment

Completion Date: Commencing

June 2014


annually or biennially): biannual

Once Off: no




6.2 INTEGRATION IN HUME’S SERVICE PLANNING PROCESSES

Description: Consideration of Climate Change Impacts and Adaptation embedded in Service Planning Processes


Embed Climate Change Adaptation considerations in Service Planning Process. Manager, Organisational

Performance and Engagement.




Once Off: yes


6.3 INTEGRATION IN THE CAPITAL WORKS PLANNING TEMPLATE

Description: A template for planning Capital Works projects is under development and will include questions around climate change adaptation

ACTIONs RESPONSIBILITY TIMEFRAME RESOURCING Incorporate Climate Change Adaptation considerations in the Capital

Works Planning Template

Capital Works / Sustainable

Environment




Once Off: yes




6.4 INTEGRATION IN THE STANDARD COUNCIL REPORT TEMPLATE

Description: Council Report template to include a section on climate change adaptation considerations


Integrate an ‘Adapting to Climate Change’ standard section in the

Council report template and associated InfoCouncil training

Corporate Services/ Sustainable

Environment




Once Off: yes


6.5 COMMUNICATIONS AND ENGAGEMENT

Description


Develop and implement an internal Communications Plan for

Climate Change Adaptation including use of intranet, Hume People

and Lunch Box Sessions to keep staff informed.


Marketing and Communications




Once Off: yes


6.5 Key Performance Indicators – Embedding in Organisational Processes and Culture

The following indicator information will be collected annually:

� Number of strategies adopted by Council that consider climate change adaptation compared to total number of strategies adopted

� The number of staff attending adaptation related workshops and seminars (internal and external)

� Staff survey results regarding understanding and engagement on adaptation issues.

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