CLIF Briefing Slides - Dec. 2013

Fort Drum – Home of America’s Light Infantry Division

FORT DRUM NEW YORK

4 December 2013 COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ [email protected] 1 of 28

Community Leaders Information Forum 4 December 2013

Welcome/Administrative Notes

Dates to Remember Highlights COL Gary Rosenberg

Guest Speaker/Presentation

School Emergency Procedures-

Indian River & Carthage School Districts Mr. Jim Kettrick & Mr. Stan Vanzandt

CYS Services Program Consolidation Ms. Karin Sikirica

MEDDAC GAHC Missed Appointments COL Matthew Mattner

Healthy Checks and Wellness Visits LTC David M. Wallace

Fort Drum Tax Assistance Center Mr. Dwight Austin

Directorate/Agency Updates

Closing Remarks COL Gary Rosenberg


FORT DRUM NEW YORK


Dates to Remember

December 2013

12/5 CARE Team Training 0900-1230 ACS 12/5 Lights on the Lake Trip 1700-2000 Parks & Recreation 12/6-12/8 North Country Festival of Trees Dulles State Office 12/9 Trees for Troops 0930-1015 Hays Hall 12/10 Key Caller Training 1000-1100 ACS 1400-1500 ACS 12/10 Annual Tree Lighting & Holiday Celebration 1700-1900 The Commons 12/16-1/2 Division Half Day Schedule 12/17 Work from Home Career Fair 0930-1130 ACS 12/23-1/3 Local Schools Holiday Break 12/24 DONSA 12/24-12/25 BOSS Home for the Holidays 1100-2300 BOSS Center 12/25 Christmas Day- Federal Holiday 12/30 DONSA 12/30-1/1 New Year’s in NYC Trip 0800 Parks & Recreation


FORT DRUM NEW YORK


Dates to Remember

January 2014

1/1 New Year’s – Federal Holiday 1/1 CLIF Electronic Distro Only 1/8 Fort Drum Information Town Hall Meeting 1030-1200 The Commons 1/9 Division/SBDE Deployment Ceremony 1000-1100 Magrath Gym 1/15 Key Caller Training 1000-1130 ACS 1400-1530 ACS 1/15 Dr. Martin Luther King Observance 1300-1400 The Commons 1/16 Volunteer of the Month Ceremony 1100-1300 The Commons 1/17 Division DONSA 1/20 Dr. Martin Luther King Birthday Observance- Federal Holiday 1/22 FRG Leader Training 900-1200 ACS 1/22 Family Support Huddle 1000-1130 Eagles Nest 1/23 Civilian of the Quarter Luncheon 1130-1300 The Commons 1/30 Mountain Remembrance Ceremony 1630 The Commons 1/31 Retirement Ceremony 1600 MPA


FORT DRUM NEW YORK


Dates to Remember

February 2014 2/5 CLIF 1000-1100 The Commons 2/14 Division DONSA 2/17 President’s Day- Federal Holiday 2/17-21 Local School Winter Break 2/20 Volunteer of the Month Ceremony 1100-1130 The Commons 2/26 Family Support Huddle 1000-1130 Eagles Nest 2/27 Mountain Remembrance Ceremony 1630 The Commons 2/28 Retirement Ceremony 1600 MPA



FORT DRUM NEW YORK


Indian River & Carthage School Districts

Mr. Jim Kettrick

Indian River Central School Superintendent

[email protected]

315-642-3441

Mr. Stan Vanzandt

Carthage Central School Safety Officer

[email protected]

315-493-5060



FORT DRUM NEW YORK



• Level of action is situational specific

– Missing child vs. active shooter

• Priorities

– Protection of human lives

– Building security

– Notification to outside entities (police, parents or media)

• Security within a school building

– What it looks like in normal situations

– What it may look like in an emergency situations



FORT DRUM NEW YORK

• Definition of Lock Down

– What it looks like and what circumstances would call for it

• Police Control vs. School Control

– Will look different depending on level of emergency

• Parent Notification

– Will take place at some point, not necessarily right away.

Ensuring your children's safety is the first priority!

• What Parents can do to Assist in an Emergency

– Ensure emergency contact information is updated with school

– Avoid contacting school during an emergency, phone lines should be kept

open for communication with law enforcement and emergency services

– Avoid driving to the school, driveways should be kept clear for law

enforcement /emergency vehicles and operations




FORT DRUM NEW YORK


Fort Drum Child, Youth & School Services

Program Consolidation

Ms. Karin Sikirica

DFMWR, Child, Youth & School Services

[email protected]

315-772-9470



FORT DRUM NEW YORK CYS Services Program Consolidation

• Accelerating Scheduled External Maintenance/Repair of

“Modular” Chapel Annex April 2014

• Modular (temp) to be deactivated when permanent facilities constructed.

• Life span is 5 – 7 years

• Annex was a temp pending PO Valley CDC addition.

• No disruption to “any” services

• 6 of 12 Full Day CDC vacant rooms will be filled as additional staff

come on board



FORT DRUM NEW YORK CYS Services Program Consolidation

• Consolidation of Child Services Along Natural Programming

• Reduce Wait List by 40%. Meet 90% of demand!

• Multiple Center Based Staffing Efficiencies

• Efficient Use of Freshly Renovated Facilities w/ cost savings.

• Annex is a stressed facility needing maintenance attention.


FORT DRUM NEW YORK


CYS Services Program Consolidation



FORT DRUM NEW YORK

MEDDAC Guthrie Ambulatory Health Clinic-

Missed Appointments

COL Matthew Mattner

MEDDAC Commander

315-772-4024

"An appointment missed by YOU is an appointment missed by TWO"



FORT DRUM NEW YORK No Show

• Definition: a patient that misses or is more than 10 minutes

late to an appointment, or does not cancel or reschedule the

appointment early enough for the appointment to be booked

by another patient is a no show. A no show results in losing

a healthcare opportunity.

• MEDDAC Policy – MEDDAC Commanders No-Show Policy

dated 14 May 2013

• Our community lost $600,000 of healthcare in Fiscal Year

2013 (8,572 missed appointments)



FORT DRUM NEW YORK How to Cancel An Appointments

• Use the automated reminder system and choose the option

to "CANCEL", be sure to confirm that you want to cancel

• Call (315) 772-APPT (772-2778), 24 hours a day, 7 days a

week to cancel

• Patients that use the automated reminder system or leave a

cancellation message overnight. These cancellations are

NOT considered same day cancellations

• Primary Care appointments made on TRICARE Online can

be cancelled using http://www.TRICAREonline.com

• Stop in the clinic and cancel



FORT DRUM NEW YORK

Healthy Checks and Wellness Visits

LTC David M. Wallace

USA MEDDAC Guthrie

[email protected]

315-772-5115



FORT DRUM NEW YORK HEDIS Measures

• Healthcare Effectiveness & Data Information System

– Used by 90% of healthcare plans to measure performance on

important dimensions of care and services

– Consists of 80 measures across 5 domains of care

• USA MEDDAC Guthrie HEDIS

– Promote a healthier population through patient educating

– Actions through proactive intervention, via telephonic contact,

secure messaging, and pre-visit scrub

– Multi-faceted, interdisciplinary approach that encourages

collaboration between patient, provider, and healthcare team




• Well-woman exam: 18+ annually

• Cervical cancer testing: age 21-65 every 3 years*

• Chlamydia screening: sexually active non-pregnant

females age 24 and younger: annually

• Breast cancer screening/education: all women are

counseled on screening at annual visit, recommends

screening every 2 yrs; age 50-74

• Comprehensive diabetes care: after diagnosis, 2x/yr with

control, 3x/yr without control (A1c <= 7)

• Colorectal cancer screening: ages 50-75

• BMI continuous screening



FORT DRUM NEW YORK How and Where To Get Check-ups

• Well exams will be done at Guthrie Clinic, Connor Troop

Clinic, or Fort Drum OB/GYN (located in Samaritan Medical

Center) on an appointment base with the exception of

Mammogram and Colonoscopy

• Mammograms and Colonoscopies require a written order

from your PCM and are conducted by in-network off post

providers

• Make appointment with PCM by phone at 315-772-2778,

TriCare Online at www.tricareonline.com, or by emailing

your PCM directly through Secure Messaging Service

(SMS)

• Please contact your PCM and team for questions regarding

any healthy checks applicable to your age range



FORT DRUM NEW YORK

Fort Drum Tax Assistance Center

CPT Ryan Krohn

Office of the Staff Judge Advocate

[email protected]

(315) 772-3735

Mr. Dwight Austin

Chief, Legal Assistance Office

[email protected]

(315) 772-5261



FORT DRUM NEW YORK Tax Assistance Center

• Federal and state income tax returns prepared and

electronically filed for Soldiers, Retirees and Family

Members at no cost

• Open on or about 1 Feb through 15 Apr 2014

• Located in Bldg T-120 (across from Thrift Shop)

• Info line 772-3735, appointment line 772-6727

• Appointments made by calling at 1:00 p.m., M-F

• Last season, filed 2,884 returns, recouped $5.2 million in

refunds, and saved our Military Community $399,925 in

preparation and filing fees



FORT DRUM NEW YORK

Winter Activities in the

North Country

Please see slides in your CLIF Briefing Slide Deck


FORT DRUM NEW YORK


Directorate and Agency Updates


FORT DRUM NEW YORK


The next CLIF Meeting is scheduled for

5 February 2014

January CLIF Materials will be electronically distributed

Thank you for attending.

If you would like to provide information for CLIF,

please email Elizabeth DeJesus at [email protected]

Staci Reyes at [email protected]

CLIF Briefing Slides - Dec. 2013

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Transcript of CLIF Briefing Slides - Dec. 2013