ROVISYS ROVING

WHAT DO YOU WANT TO EXPLORE?

*Click on any of the following subjects: Why Roving Office map Conference rooms Calendar Organization chart Statistics Let’s talk Exit

* Note that you can return to this point anytime by clicking on the ROVING logo.

THE CHALLENGE

We were running out of space shortly after building another office.

Interesting because on any given day 30 - 40% of offices were not occupied. We have a rotating mix of our people on the road and at other

facilities. So we decided to have designated reservable offices. We did research looking for solutions that support office

space reservation. What we found was like trying to fit a square peg in a round

hole. Solutions that were hard to understand, containing outdated

features we were not interested in and didn’t want to pay for.

THE TRIAL

So we picked a product that seemed like it could be adapted to our use. We tried, but it had an awkward non-intuitive

interface. Its reservation features were limited not covering our

needs. The $100k plus price was definitely a sticker shock so we

moved on.

RoviSys has a staff of very capable software developers. We carefully defined our needs and challenged our

developers to come up with a solution.

A STAR IS BORN

With Roving you can: View a color coded map in any of your offices and reserve an

available space. Find available conference rooms and reserve your required

meeting times. Update your calendar and post notes about yourself so others

know how to find you and what you are up to. Find contact information for others in your company with easy

lookup by name, picture and organization chart. View and use reservation statistics to better understand how

your space is being used and when it is time to expand. All of these are accomplished anywhere, anytime since

Roving is a cloud based application with guaranteed 99.99% up time.

GET ORGANIZED

The use of Roving within our company has brought about an organizational revolution. What does that mean? Glad you asked! We updated our work spaces designated as “Roving” with

modern equipment that makes them easy to work in. Our people discovered the coolness of being able to easily

move around and change neighbors. Being a “Rover” makes you think differently about your work

space and how you organize your data so it is available to you anywhere.

Roving is not intended to make you green but it leads you in those paths.

Roving naturally generates cooperation and sharing. The result is your company operates more smoother and efficiently.

OFFICE MAP

Here is what the home page of Roving looks like. You can click on the picture of the building to call up its

office map.

Click on the Danner building to see it’s office map!

OFFICE MAP

Color coding indicates the type and status (occupied or not) of all the offices.

The color key can be clicked on to highlight only offices of that type.

We identify our office map by row and number within each row. Roving supports any designation you like!

Click on the Red Roving Occupied key!

ROVING OCCUPIED

Click on the Green Roving Unoccupied key!

So now we see all of the offices designated as Roving that are currently reserved and occupied!

ROVING UNOCCUPIED

So now we see all of the offices designated as Roving that are currently available!

Reserve office G2 by clicking on it.

ROVING UNOCCUPIED

The office is easily reserved by clicking in the date fields and selecting the dates you need it.

Purple indicates you are focused on this office

Click ROVING logo to explore something else!

CONFERENCE ROOMS

Here is what the home page of Roving looks like. Each office has a Conference Room link that can be

clicked on to reserve meetings in those rooms.

Click on the Conference Rooms link for the Danner Map!

CONFERENCE ROOMS

A list of conference rooms for the selected office is displayed.

The list shows conference rooms in use and who has it reserved.

Quick reserve when a conference

room is immediately

needed and meets specific

requirements. When a meeting is planned in advance a specific favorite conference room can be selected and its current schedule viewed to reserve an open time for your meeting. Click on Danner CR7.

Find open conference room when you need a

meeting place and don’t have specific room

requirements.

CONFERENCE ROOMS

Conference room schedule can be viewed by week or day.

Currently reserved times are highlighted indicating who has it reserved.

Details about the conference room are available here. It can immediately be quick

reserved.

The time and person who has it reserved is shown

here. You can click on the person to see their

calendar and contact information.

Click ROVING logo to explore something else!

Click in an available time slot allows you to setup a

reservation for the conference room.

CALENDAR

Here is what the home page of Roving looks like. Your calendar can be reached from this page. The calendar

provides many useful contact details about a person. Any person can look at any other person’s calendar.

Click on the Calendar picture or “My Calendar” link under the picture!

CALENDAR

Picture and contact

information

Information person wishes

to share

Reservation

history

Calendar can be viewed by month, week or current day. Calendar provides valuable information about the current status of a person. Calendars are viewable by all. Calendar is used to notify organization of reservation and out of office events.

Click ROVING logo to explore something else!

Hint – click on the 17th

ORGANIZATION CHART

Here is what the home page of Roving looks like. You are looking for someone but don’t remember their

name but know they report to John Cunningham.

Type in John’s first or last name here and a list of matches will be displayed.

Click on John Cunningham to see his calendar information.

ORGANIZATION CHART

Summary information of the person includes who they report to and a link to the organizational chart.

Click on the org chart link to see who John reports to.

ORGANIZATION CHART

We can move up and down the organizational chart by simply clicking on a person to see who reports to them.

Click on John Cunningham to see who reports to him.

ORGANIZATION CHART

Click ROVING logo to explore something else!

Mystery solved. Using the organization chart you now remember the person you were looking for is Josh Franz!

STATISTICS

Here is what the home page of Roving looks like. The bottom part of the page presents usage statistics.

This area provides summary statistics.

See the statistic page by clicking

here.

* Click here to see these!

Available Statistics are: Reservations over time Office usage over time Distribution of

Employees Distribution of

Employees by Rovers * Current Office Usage * Stats about non-

compliant users

STATISTICS

Here is what the statistics page of Roving looks like. It includes both summary and chart statistical presentation. Numbers in the keys are updated by hovering over any spot

in the chart.

Or click ROVING logo to explore something else!

STATISTICS

As you can see, Roving maintains some detailed statistics to see how it is performing.

More importantly to help make decisions regarding future office space needs!

Any of these groupings of people

can be seen by clicking on the

respective group (not shown in this presentation).

Click ROVING logo to explore something else!

LET’S TALK

This presentation has shown Roving is: Easy to use, Flexible, Available now.

At this point we can: Direct you to a demo link so you can “play” around with it

some more. Answer any additional questions you might have. Provide you with a quote.

Please feel free to contact us at your convenience. Send inquiries to spafford@rovisys.com or call Joel

Spafford at 330-995-8210.

THANK YOU

We appreciate your time viewing this presentation.

Good day to you!