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CLARENCE CITY COUNCIL

Quarterly ReportQuarter 1, July to September 2019

TABLE OF CONTENTS

Introduction ............................................................................................................................... 2

Highlights ................................................................................................................................... 3

A People City .............................................................................................................................. 4

A Well-planned Liveable City ................................................................................................... 16

A Prosperous City ..................................................................................................................... 24

An Environmentally Responsible City ...................................................................................... 29

A Creative and Innovative City ................................................................................................ 31

Governance and Leadership .................................................................................................... 33

Council’s Assets and Resources ............................................................................................... 35

Appendices .............................................................................................................................. 39

Clarence City Council | Quarterly Report: Jul-Sep 2019 2

INTRODUCTION

The purpose of this report is to provide Council with a basis for monitoring the performance of the organisation against Council’s Annual Plan.

The report is in two major sections.

The first section provides details of significant activities undertaken under seven strategic goal areas, consistent with Council’s adopted City of Clarence Strategic Plan 2016-2026:

• A people city• A well-planned liveable city• A prosperous city• An environmentally responsible city• A creative and innovative city• Governance and leadership• Council’s assets and resources.

The second section provides key performance indicators and outcomes for each of the program areas described in Council’s Annual Plan and Budget. Details of financial information are also included in the Appendices.


HIGHLIGHTS

• The Oral Health project produced three films with Warrane Primary School which werereleased and celebrated with the school. The films will be combined in a resource packageand launched in October.

• The One Community Together Team commissioned a community arts project that involvesthe installation of large-scale word-sculptures into the landscape to be launch next quarter.

• Council received an Award of Excellence for Parks and Open Space Projects for the ClarenceKayak Trail at the Australian Institute of Landscape Architects (Tasmania) Awards.

• The council undertook six community consultation through the new consultation website,Your Say Clarence.

• Council was successful in obtaining a grant of $2,500 for a 22kW destination charger (electricvehicle charger) for the Council office car park.

• There was a 33 % increase in development and subdivision applications determined in thequarter.

• The construction of the South Arm Skate Park was completed, and the Park was opened tothe public.


A PEOPLE CITY

Children’s Services

Rosny Child Care

We currently have 71 families and 78 children enrolled at the centre.

During this quarter the centre has hosted two VET students from Rosny College and a Diploma student from TAFE.

The centre has started a seed swap and a clothing and book exchange which has proved to be successful with our families, many of them donating and swapping books, clothing and seeds.

The centre’s kitchen has also been upgraded with new benchtops and cupboards.

Plans for the re-development of our outdoor areas are being finalised.

Family Day Care (FDC)

The Education and Care Unit (ECU) provided feedback from the unannounced spot check to the scheme in April with four issues reported, all of which were dealt with immediately.

Children at play sessions enjoyed a visit from Hobart Hurricanes players and mascot. They also celebrated Science week and NAIDOC with some interesting and inspiring activities.

Fiona Beer the State Chair for Doctors for the Environment spoke at the last scheme meeting about the impact of climate change on the environment and what this can mean for children and families.

Clarence Outside School Hours and Holiday Care (OSHC)

Emmanuel OSHC program continues to grow with some children now enrolled from Rokeby Primary School.

There is no longer a waiting list at the Howrah OSHC program as the Scout Hall is being used as an additional space.

Bookings for the July holiday program filled quickly.

An authorised Education and Care Unit officer has visited the OSHC services and continues to do spot checks.

Cambridge OSHC completed Assessment and Rating in May and received a rating of ‘Meeting the National Quality Standard’.


Staff attended First Aid training to ensure enough staff across the programs hold the correct qualifications.

Youth Services

Recreation Programs

This quarter the Monday night recreation program maintained stable numbers. Equipment is being updated to attract more young people to the program and staff will be piloting longer sessions in term 4. Tuesday night’s program continued to provide sport activities for young people in the Risdon Vale area.

Thursday night’s programs continued featuring environmental sustainability, exploring creativity and life skills such as cooking and textiles. Numbers for this program are growing.

School Holiday Program

Four days of activities were offered through the October school holiday program. Numbers were high with each activity attracting between 20-35 young people.

Rose Bay High School Diversity Expo

Youth Services continued to engage with the high school and participated in one health event this quarter.

Learning Programs

The Risdon Vale Homework Program is a popular with consistent attendance.

The Migrant Homework program continued at the Warrane Mornington Neighborhood Centre and has maintained stable numbers

Workshop Programs

Clarence High & Rose Bay High Workshop Programs

Communication continued with the schools in relation to the refurbishment and vision for the workshop programs for 2020. With consultation underway the strategic plan is progressing as planned.

Bike Programs

The bike program continued at the Youth Centre as a part of the Wednesday program.

Youth Services are in discussions with the Risdon Vale Bike Collective on a proposed partnership. The aim is to re-connect the interest of young people and riding and may see the bike program extended in 2020.


School Options Programs

Resilience Program (Rose Bay High School)

Work continued with the school around structure and direction for the resilience program and will continue in more detail to engage students associated with the program. The program will be structured to incorporate the definition of resilience and organising visits from organisations such as Council, Colony 47 and the Tasmanian Police Academy.

Youth Network Advisory Group (YNAG)

YNAG directed their focus to three issues outlined in the Youth Plan to work on in 2020. These are mental health, homelessness and personal safety which also incorporates physical/sexual abuse.

YNAG liaised with Glenorchy’s Youth Task Force, Hobart’s Youth Advisory Squad and the Derwent Valley’s Youth Advisory Group around planning for Youth Week event for 2020.

Community Planning and Development

Health and Wellbeing

Fitness in the Park

The program continued throughout winter with good attendance. The morning sessions regularly attracted around 30 participants.

My Wellbeing Kit

Ongoing promotion and provision of My Wellbeing Kit to the community continued. A promotional campaign about the App is planned for Mental Health Week.

Food Filming Project

Council is working with Family Food Patch, the Tasmanian School Canteen Association and a class of Rosny College students to produce films of 10 recipes. Filming was completed in September and is now going into production. Ten locations and programs were part of the filming including Alma’s Activity Centre, Warrane Primary School, Southern Support School, Regis, and Fitness in the Park.

Help to Health Project

Activities this quarter included the Anticipatory Care Research Project • 13 people participated in a community conversation to explore health and wellbeing in

Clarence• Involvement in a causal loop analysis was undertaken to look at the causes behind the

factors influencing health and wellbeing.


Clarence Talks

Held Clarence Talks with two new community groups (South Arm Community Centre and English Conversation Group at Rosny).

It’s OK to Ask

20 people participated in the IOTA workshop with Live Well, Live Long.

Help to Health Friends • Two new Help to Health Friends. Strong attendance and engagement at September

meeting. It’s OK to Ask workshop formed part of this meeting.• Networking and connecting health programs and initiatives with community, including

Drug Education Network’s Tobacco Free Communities Project and Quit Tasmania withRisdon Vale Neighbourhood House.

Health Connector • There were three meetings held with local GPs as part of building stronger connections

between community and GPs.• Connections were also made with the prison.

Oral Health Project

• The three films made with Warrane Primary School were released and celebrated withthe school.

• The films will be combined in a resource with the postcards and posters produced lastyear, along with resources being produced by Family Food Patch and Oral Health ServicesTasmania. These resources will be launched in October.

• Meetings commenced in May to progress the roll-out of messaged water refill stations.The water stations will have a unique design and message that can be consistently rolledout across Council as new sites become allocated and resourced. The first wraps will becompleted for October and systematically rolled out.

Neighbour Day

The Clarence Ministers Network met with Council to discuss support for the Neighbour Day campaign in 2020.

Clarence Christmas Brunch

Planning is underway for the Clarence Christmas Brunch which will once again be held at Howrah Community Centre on Christmas Day. The Clarence Salvation Army will once again take a lead role in facilitating the event with the support of Clarence and a group of volunteers.

Design Improvement Project


Work continued on the design improvement project. The group has identified that simple information, relevant to Tasmanian contexts, is needed to encourage, inspire and guide our community towards better design outcomes. A series of factsheets are being created to help homeowners, renovators and renters understand quality design principles and where they can access more information to help them achieve design that goes beyond minimum standards on any budget.

Live Clarence Promotion

Activities this quarter included: • The July/August issue of the “Live Clarence” e-news was produced and distributed,

highlighting a range of services, activities and events that promote wellbeing. Therecontinued to be an increase in subscriptions.

• Undertook “storytelling” training for social media.

Community Safety

Collective Impact in Clarence Plains – One Community Together (OCT)

OCT continued to refine communication, measurement of success, community engagement, and administration with the support of the backbone function through Hobart City Mission (HCM). The first regular review of the Backbone service was undertaken.

Activities undertaken by the working groups this quarter included: • Community Life Team - the Community Arts Project involves the installation of large-scale

word-sculptures into the landscape. The words and locations have been chosen and theteam is preparing for the arrival of the artist and community events to create theinstallations.

• Planning is well underway for the Clarence Plains Community Awards to be held inOctober.

• Community Spaces Team—This team continues to create opportunities for the communityto get involved in planning and taking stewardship of the Clarendon Vale Community Park.

• Hard to Skip—The team also coordinated another successful Hard to Skip day making iteasier for residents in Clarence Plains to dispose of items they may otherwise not be able toget to the tip themselves. Hard to skip 6.0 took place in August and another Hard to Skip isscheduled for November.

• Work and Learning Team—This team is working on providing a list of volunteeropportunities for the Clarence Plains community and is developing project ideas that alignwith 26TEN literacy and numeracy projects.

• Other working groups - There are other working groups supporting the activity of OneCommunity Together including the Steering Committee which meets monthly, a group of


people looking at shared measurement, a group supporting the administration (Backbone), and a community engagement group (called the PR Squad) which oversees the One Community Together communication and consultation processes.

Graffiti Management Strategy

Work continued with Youth Services to refine the Graffiti Reduction (Education) Program.

Trail Bikes

The Trail Bike Working Group continued to meet using the four strategic themes of Education, Diversion, Enforcement and Environment. Planning is underway for two Come and Try days to be held at the Cambridge Moto facility.

Operation Bounce Back

The anti-car theft program, Operation Bounce Back, from the National Motor Vehicle Theft Reduction Council, is underway. Campaign messages have been promoted in print media and a campaign via Village cinemas, bus advertising and on social media is being designed. Brochures and giveaways to promote the campaign are being distributed to community groups and neighbourhood centres and direct to the community at events.

Safety Awareness

Opportunities to promote safety messages are being identified. Resources for promoting safety messages including online safety, family violence, disaster preparation and crime prevention are being gathered for distribution to the community through events, programs and centres.

Mental health awareness messages were promoted as part of RuOK? Day, Mental Health Week and World Suicide Prevention Day.

Access and Inclusion Program (AAI)

Clarence Positive Ageing Advisory Committee (CPAAC)

The committee met during August. The constitution has been reviewed and endorsed by council. Recruitment commenced for new members to fill vacant positions.

Committee members and staff were invited to present at TAFE Clarence Campus with students from the Aged and Disability training course. The presentation focused on Council as an Age Friendly City and Community.

Alma’s Activities Centre Advisory Committee


The centre re-development is progressing, with the volunteer advisory committee working with Council and the architects on the first stage of redesigning and installing accessible amenities, which is due to begin in the first half of 2020.

Thursdays at Alma’s Program

Two programs were held this quarter in partnership with Dementia Australia and the Migrant Resource Centre; a training session was provided on becoming a ‘dementia friend’, to make a positive difference to the lives of people living with dementia through awareness and support; and the Migrant Resource Centre discussed how to navigate the May Aged Care system to support people over 65 years from diverse cultural backgrounds and multicultural communities.

Digital Literacy for older people

Council is registered with the Be Connected Network which aims to support a national network of community organisations who will support older Australians to improve their digital literacy and is funded by the Australian Government. Meetings have been held with Rosny Library and discussions had with the Council on the Ageing (COTA) Tasmania and the South Arm Peninsula Residents Association (SAPRA) on the viability of partnering together to deliver support to older residents in the South Arm, Opossum Bay region, by purchasing computers/ipads for the South Arm Community Centre and holding relevant training. With network connection an issue for the region, discussions are ongoing on how best to progress.

Our Shared Space Program

More stories from Our Shared Space Project - The Hobart Playback Theatre Company received a council partnership grant to work with YNAG and CPAAC to deliver a series of six performances in Clarence over the next three years with the Our Shared Space Program. The second performance is currently being planned for October in partnership with Clarence High School drama and hospitality students and the Howrah School for Seniors.

Examining the needs and wants of an intergenerational community project - University of Tasmania

Council’s intergenerational partnership project is now complete. A workshop was conducted with Aldermen on the recommendations arising from the final report and a response is being prepared, which will be provided to Council. The exhibition of a series of photographic images arising from the research will be launched at Rosny Barn in October.

‘Sharing is Caring’ Dementia Project

This partnership project with Wicking Dementia Research and Education Centre (UTAS) and Kiama Council in NSW (another World Health Organisation Age Friendly City and Community) involves working with carers of people living with dementia to document their lived experiences, to contribute to a future ‘dementia toolkit’ via written and verbal stories on video.


Dementia Friendly Research Roundtable

Council is represented on this working group aimed at improving linkages between what is being researched, and connections with community. The working group will discuss the development of a networking platform and key activities for a Dementia Friendly Research community of practice.

aWake Before Death Project

A meeting was held with the Tasmanian Community Fund to discuss an application to fund the development of a further suite of short film resources and a full evaluation, to add to the aWake Before Death project.

Age Friendly Business Project

Council has partnered with Council on the Ageing (COTA) Tasmania and held several meetings with Eastlands to pilot an Age Friendly Business project in Clarence. COTA presented on this project at a business breakfast meeting at Eastlands.

Physical Exercise for older adults

Funding of $8,000 was received from the Australian Government’s Active Neighbourhoods for Older Australians fund to deliver an 18-month project Out and About in Clarence Program. The project is a partnership with the four local Neighbourhood Centres in Clarence, the Tasmanian Health Service, and Council and aims to work with and encourage socially isolated older adults in Clarence who are 65+ years and new to services and programs, to develop a sustainable program, challenging and breaking down negative perceptions of physical activity. Council is providing $4,000 financial contribution to the project from its Age Friendly Plan 2018-2022 commitments.

Food Connections Clarence Program (FCC)

Clarence High School continued to provide a regular supply of weekly packaged meals to the Risdon Vale, Warrane Mornington and Clarendon Vale Neighbourhood Centres with Moto Vecchia Café continuing to support the program where they can.

During July, Clarence High School held another Chat and Chew event with 50 people attending. The next event will be held in November.

Community Sheds

The Howrah Men’s Shed expansion is now complete.

Seniors Week


Planning is underway for Seniors Week in October. Council has partnered with the Howrah Men’s Shed and will conduct a foreshore walk from Kangaroo Bay ending with a BBQ at the shed.

Community Info ‘Pop-ups’

Work was undertaken in relation to a new project focused on setting up a monthly social connection space at the Lauderdale Hall, and the Lauderdale Community Cuppa has commenced. Council, are supporting a 6-month trial of this project to gauge community interest. The first event attracted over 60 residents. A plan is being developed to test this model in other communities.

Reframing Ageing Project

The Benevolent Society conducting Every Age Counts campaign, has partnered with University of Sydney on a project called Reframing ageing: developing a community of practice. Expressions of interest were sought to participate in a workshop in Hobart and council was selected to attend. The workshops and interactions will continue over a three month period, to help inform the project.

Communications

Spotlight Newsletter – The AAI Program will be relaunching the newsletter and a special spotlight on senior’s week edition is currently being compiled.

Get Going Guide – The reproduction of the popular Get Going Guide is nearing completion. The guide will take a larger format and look, more copies will be produced, and an evaluation process will be embedded in the guide.

Howrah School for Seniors – Council was asked to present at the Howrah School for Seniors on the activities and projects of their local age friendly council. The presentation and discussions were well received.

Access and Inclusion Plan

The committee met during August. New members will be recruited to fill vacant positions once the new Access and Inclusion Plan is complete, and the constitution is finalised and endorsed by council.

Development of a new Access and Inclusion Plan 2019-2023

The review of Council’s former Access plan and development of a new plan has now been completed. A draft plan is currently being worked on to present to an Alderman workshop before a final round of consultation.


Universal Design Assessment Toolkit

The Toolkit continued to gain attention from across all sectors and is consistently being used on several Council design projects. Training on the Toolkit was provided to Glenorchy City Council, with members from the executive and operational teams attending.

LGAT Awards for Excellence – Council nominated the Toolkit for a Local Government Award for Excellence and was selected as one of the three finalists.

Universal Design Conference Access 2019 – Council attended this conference in Sydney in August.

VIBE (Valuing Inclusive Built Environments) Regional Working Group

The Access and Positive Ageing Committees through the VIBE Regional Working Group have a focus on universal design and housing development; planning a third Universal Design Forum in Tasmania; and universally designed playgrounds for people of all ages and abilities. Terms of reference are being developed.

International Day of People with Disability (IDPWD)

Council’s Access Committee is partnering with Glenorchy City Council’s Access Committee to collaborate on this annual event in December at Montrose Park, Glenorchy called a ‘Day on the Foreshore’. Additionally, Glenorchy and Clarence are launching the inaugural Local Inspiration Awards, where anyone with a lived experience of disability who lives in either city can nominate to receive an award.

Clarence Access Network (CAN) Forum

The Clarence Access Network (CAN) Forum for service providers met in August this quarter.

Clarence Community Planning and Development Framework Project

A second workshop was conducted with Aldermen on the Draft Community Participation Policy this quarter. Planning Guidelines were produced to accompany the draft Policy. Aldermen endorsed both the policy and guidelines to go out for community consultation.

Clarence Community Volunteer Service

Volunteer Service Coordinator

Recruitment for a new Coordinator was conducted and the position filled in July.

Volunteers and Consumers

Currently there are 37 service volunteers supporting 86 service consumers.


Volunteer Service Value

Social support and transport continued to be the areas that are most requested by community members. The ‘Value of Volunteering Calculator for Organisations’ from Volunteering Tasmania uses a cost benefit analysis to give an overall value of a volunteer program. The cost benefit model doesn’t just analyse what a volunteer program ‘saves’, it examines the overall economic, social and cultural benefits a community gains from the volunteer program.

Using the calculator, monthly volunteer hours ‘worked’ are submitted with the ‘expenses’ supporting the volunteers such as travel reimbursements etc. An annual amount is produced which can then be broken down monthly and quarterly. During this quarter the council’s volunteers have contributed services to the community with the value of $63,737.

Clarence Eating with Friends (EWF) Program

One program was held this quarter.

Live Well Live Long Program

A partnership program between council and the Tasmanian Health Service, Health Promotion, the Clarence program continued to be well patronised.

Dog Walking Program

A project plan has been developed for the expansion of the dog walking program for service consumers. A new flyer has been developed and distributed to assist with this, including promotion at council’s Dog’s Day Out event.

Planting Ahead Program

A project plan is being developed for the expansion of this program for service consumers, including a community education component.

Southern Home and Community Care and Commonwealth Home Support (HAAC and CHSP) Forum

These forums are held monthly and bring together all the organisations that deliver funded programs. The service was represented at the forum this quarter.

Communications

During this quarter a new newsletter was developed to re-commence regular communication with both volunteers and service consumers.

Community Grants


This quarter, 46 Quick Response Grant applicants received grant funding totalling $7,270 for small activities, projects or to represent their state in a range of sporting and academic endeavours.

The September round of Community Support Grants closed on 15 September and 14 applications were received. The applications are under assessment and recommendations will be forwarded to council for approval.


A WELL-PLANNED LIVEABLE CITY

Asset Management

Infrastructure Project Planning

Clarence Street Safety Improvement Works

Downer EDI Works Pty Ltd were awarded the first stage of the Clarence Street safety improvement works for the section of Clarence Street between Cambridge Road and Wentworth Street. This includes new line markings, improvements to traffic islands, pedestrian refuges and relocation of some bus stops to improve safety and efficiency of Metro’s services. This work is scheduled to be completed before the New Year.

Beltana Park, Lindisfarne – Stage 1 Parklands Construction

As part of council’s 2018/2019 Passive Recreation Capital Works budget, funds were allocated for Stage 1 of the Beltana Park masterplan implementation which consists of a gazebo (donated by the Rotary Club of Lindisfarne) and a pedestrian pathway from Lincoln Street to the shelter. These works have been completed and the gazebo is now open for use.

Rosny Child Care Centre Landscaping Redevelopment

Construction documentation has commenced and is ongoing. Council staff plan to advertise for tenders in the New Year.

Victoria Esplanade and Kangaroo Bay 2013 -Landscape Review – Community Consultation

Council staff undertook community consultation via Council’s Have Your Say page which closed on 30 August 2019 for the Victoria Esplanade and Kangaroo Bay 2013 Landscape Review. The results will be collated, and the information provided to Council.

South Arm Oval Public Toilet Design

All permits have been received and final liaison with the architect commenced.

Consultation with residents regarding Wellington Street, Richmond Safety Upgrade Works

Consultation is underway with residents regarding road safety upgrade works along Wellington Street, Richmond between the Richmond Bridge and the eastern end of St Johns Circle. Residents were asked to provide feedback by 9 October 2019.


Award of Excellence

At the Australian Institute of Landscape Architects (Tasmania) Awards held on 5 July 2019 Council received an Award of Excellence for Parks and Open Space Projects for the Clarence Kayak Trail. The project was moved on to the AILA National Awards to be announced in October 2019.

Management and Staff Resources

Designs, specifications and tender documentation for a number of infrastructure projects progressed including:

• Tianna Road reconstruction• Bilney Street stormwater upgrade• Derwent Avenue reconstruction, Geilston Bay• Sugarloaf Road curve widening-blackspot project• Clarence Street safety improvements• Playground equipment replacement• Playground ancillary equipment such as shade structures, bbqs and rotundas• Reseal program 2019/2020• Asphalt resurfacing works 2019/20• Lauderdale Canal DDA public toilets• Bellerive public pier• Mountain Bike Park public toilets• Blossom Park playground• Bellerive exercise equipment• Electric vehicle 22kW destination charging station for Council carpark• Risdon Vale sports ground lighting• Risdon Vale Oval public toilets and change rooms• Risdon Vale Oval sub soil drainage• Franklin Street Laneway, Richmond upgrade• Alma’s Activity Centre – redevelopment• South Arm – Jetty Road public toilets• Seven Mile Beach Public toilets• Simmons Hill mountain bike track• Bellerive public swimming pontoon

Council staff were also involved in project management and contract administration for the following larger projects:

• Chipmans Road intersection upgrade works• 164 Cambridge Road stormwater upgrade• South Arm Skate Park• Elinga Street storm water improvements• Blessington Street stormwater upgrade, South Arm• Bellerive Beach Park promenade and seawall coastal engineering consultancy


• Franklin Street Laneway Richmond electrical design consultancy• Clarence and Geilston Bay High Schools oval maintenance contract administration• Kangaroo Bay Oval curating and oval maintenance contract supervision• Fleet management• Footpath reconstruction and remediation program• Major pavement reconstruction and reseal program• Road Reseal preparation projects• Clarence foreshore trail multi-user pathway projects• Hay Street, Seven Mile Beach storm water improvements• Storm water management plans for Acton Park to Dulcot; Kangaroo Bay Rivulet; Clarence

Plains rivulet; Rosny to Otago and Roches Beach to Opossum Bay.

Council’s staff resources were also committed to:

• Implementing Council’s 2019/2020 Annual Plan.• Developing Council’s 2020/2021 Annual Plan.• Provision of advice to the Copping Refuse Disposal Site Joint Authority, the Southern Waste

Strategy Authority and the Southern Tasmanian Councils Authority (STCA) Waste AdvisoryGroup and Regional Climate Change Initiative.

• Dealing with the lease variations associated with the lease for Bellerive Oval.• Provision of advice to developers and planning staff on major projects and their impact on

infrastructure.• Liaison with sporting clubs on leases and development of grounds at specific sites in the City.• Managing various community consultation proposals for traffic calming, works programs,

parking restrictions and liaison with Department of State growth on road safety and trafficmanagement issues across the City.

Public Toilets

Risdon Vale Change Room and Toilet

Council has an approved a development application for the construction of new change rooms and toilets and detailed design is now complete. Tender documents are being finalised.

Roads and Footpaths

Major pavement upgrade works were completed for Diosma Street and Morrisby Street, Rokeby. Road reconstruction works were completed for Tianna Road in Lindisfarne and the intersection upgrade works were completed at Chipmans Road and Duntroon Drive.

Footpath Repair Suburb Schedule

Footpath repairs and maintenance works associated with the Footpath Remediation Program were completed within the Rose Bay area. Minor areas were completed outside of this area on an immediate risk-based approach. It is anticipated that the program will proceed within the following timeframes:


Howrah Oct to Dec 2019

Tranmere Jan to Mar 2020

This program is subject to change associated with externalities such as the weather and may be reassessed accordingly.

Roads Maintenance

Sealed Road Maintenance

Pavement maintenance and repairs were carried out at Scotts Road, Mockridge Road, Gardenia Road, Hymettus Street, Barana Street, Loinah Crescent, Madden Court, Minerva Street, Landers Circle, Hookey Street, Tollard Drive, Arlunya Street, Corinth Street, Otago Bay Road, Derwent Avenue, Malunna Road and Canopus Drive.

Pothole repairs were undertaken on various roads within the Tranmere, Seven Mile Beach, Cremorne, South Arm and Clifton Beach areas. Some ad hoc repairs were undertaken at various locations where an assessment deemed a pothole to be dangerous.

Reseal Preparation for Sealed Roads

Preparation of roads for resealing was completed in the following locations during the quarter; Lantana Road, Spinifex Road, Balamara Street, Sherwood Court, Nelumie Street, High Street and Rowitta road.

Gravel Road Maintenance

Gravel road maintenance and repairs were carried out at Rifle Range Road, School Road, Dorans Road, Richardsons Road, Forest Hill Road, Woodlands Road, Bicheno Street, Roaring Beach Road, Bezzants Road, Ringwood Road, Fitzgeralds Road, Pipeclay Esplanade, Kings Road, Begonia Street, Coldblow Road, Marengo Road, Commercial Road, Valley Field Road, Enfield Lane, Prossers Road and Downhams Town Road

Shoulder Maintenance

Gravel shoulder maintenance and repairs were completed on Roches Beach Road, Rifle Range Road and Gellibrand Drive.

Bellerive Oval Transport Plan (BOTP)

The BOTP was implemented for:

• AFL game on 7 July 2019;• AFL game on 23 August 2019.

Stormwater Management

Elinga Street Storm water Upgrade


Council staff continued investigations into the upgrade of the existing stormwater pipe through private properties in Elinga and Carella Streets, Howrah.

South Arm Stormwater Upgrade – Stage 2

These works were completed during this quarter.

Bangalee Street/Grafton Road, Lauderdale – Stormwater Upgrade

Council awarded State-wide Earthworks the construction of stormwater infrastructure on Grafton Road and Bangalee Street, Lauderdale. The purpose of the works is to improve stormwater drainage in order to protect adjacent properties. These works are scheduled to commence in October 2019.

Waverley Park Drainage Improvement

Drainage improvement works in Waverley Park and Waverly Street have been completed.

Other Stormwater Projects

Table drain maintenance was completed on Coldblow Road, Hanslows Road and Fitzgeralds Road.


Tenders

Quotations and tenders let during the quarter are included in the following table.

Tender Awarded to Cost (ex. GST)

T1308/19 Annual Hard Waste Collection

Corporate Management Solutions (Tas) Pty Ltd $99,430.08

T1298/19 Verge and Horse Trail Maintenance LMRS Pty Ltd $272,230.00

Q1268/19 Carella Street Cul-de-sac Reconstruction Spectran Pty Ltd $346,049.31

T1294/19 Derwent Avenue Road Upgrade JDM Contracting Pty Ltd $688,198.75

T1313/19 Asphalt Resurfacing Works 2019/2020 Roadways Pty Ltd $1,294,527.56

$2,700,435.70

Quotations not required to go to council Meeting ($100,000 - $250,000)

Awarded to Cost (ex. GST)

Q1284/19 Clarence Street Safety Upgrade Downer Edi Works $149,845.00

(Contracted amount) Q1270/18 Drainage improvement at 164 Cambridge Road

Statewide Earth Works $127,180.00

Q1269/18 Bilney Street, Richmond Strom water works MS Civil Tas $167,547.00

Q1296/19 Grafton Road/Bangalee Street, Lauderdale Stormwater Construction

State-Wide Earthworks $132,225.00

$576,797.00

Parks and Recreation Facilities

South Arm Skate Park

The construction of the South Arm Skate Park was completed during this quarter and is now open to the public. Council engaged a suitably qualified independent person to perform noise monitoring of the skate park within 30 days of the commencement of use.


South Street Dog Exercise Area

The dual gates at the entrances were completed last quarter, with the surrounding areas rehabilitated and the area’s access being managed to ensure each area is always maintained at its optimum to provide a quality surface for use.

Park Irrigation Projects

Irrigation system design and construction commenced in Tanundal Park and Bellerive Beach Park. Renovation of these parks followed on from the irrigation works.

Cricket Pitch Upgrades

The cricket pitches at North Warrane Oval and Richmond Oval have over the years deteriorated to a level that they were holding water, as the surrounding area was higher than the pitch in some locations. The concrete capping of these pitches to bring them up to the surrounding level was completed this quarter.

Levelling the Playing Field Application – ANZAC Park Sports Pavilion

Council made application to round two of the ‘Levelling the Playing Field’ grant program for the construction of new player and public amenities at ANZAC Park, Lindisfarne. This State Government funding program provides financial assistance for the upgrade of change facilities to cater for female participation. Council will be advised of the outcome of the grant application by early November 2019.

Sport and Recreation Advisory Committee

Council has established the Sport and Recreation Advisory (special committee of Council) to provide high level advice regarding matters affecting sport and recreation across the City of Clarence. The committee comprises Council Aldermen, Council staff and community representatives and meets on a monthly basis.

Other Projects and Maintenance Works

Sandford Oval – Sandford Cricket Club

The oval responded well to the maintenance regime in place, with cricket scheduled to be played on the oval next quarter. Water is being trucked in to maintain the surface.

Maintenance

Oval maintenance continued through this quarter with oval renovations commencing as per the scheduled maintenance regime. All activities for the season sports changeover commenced this quarter and will be completed next quarter.

The Park maintenance schedule continued throughout the quarter.


Various tree maintenance works, including elevated work platform works, were completed in various locations throughout the quarter.

Maintenance of walking tracks including the Tangara Trail continued.

Maintenance, inspection, preparation and burning of natural areas as per their management plans continued as conditions allowed.

Fuel Reduction Burn - Roscommon

Tasmania Fire Service undertook a fuel reduction burn on council land at 147 Acton Road (Roscommon) to reduce the bushfire risk in the area.


City Planning Requests for Preliminary Planning Assessments

Council’s free preliminary assessment service assists prospective developers to determine whether applications are required; how to deal with variations; and to refine their plans generally. With owners and designers struggling with the complexity of the controls, the service provides a helpful resource to check planning compliance of draft plans. As the graph indicates, it is a well-used service, showing a substantial increase in requests during the quarter.

Planning Applications Lodged

The following chart shows the trend in numbers of applications lodged. As the graph indicates, application numbers remain high since the introduction of the CPS 2015, which introduced more complex planning controls. The graph indicates a substantial increase in applications in the quarter.

Planning Approvals

There were 195 development and subdivision applications determined in the quarter. This is a 33% increase from the previous quarter of 131 applications determined. All applications were determined within statutory timeframes.

050

100150200250300350400450

Jul-Sept16

Oct-Dec16

Jan-Mar17

Apr-Jun17

Jul-Sept17

Oct-Dec17

Jan-Mar18

Apr-Jun18

Jul-Sept18

Oct-Dec18

Jan-Mar19

Apr-Jun19

Jul-Sept19

0

50

100

150

200

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Oct-Dec 16

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Jul-Sept 18

Oct-Dec 18

Jan-Mar 19

Apr-Jun 19

Jul-Sept 19


Planning Appeals Determined

No. ADDRESS DESCRIPTION STATUS D-2019/124 Level 2, 8 Bayfield

Street, Rosny Park Change of Use to Fitness Centre

Approved through Consent Agreement

PDPLANPMTD-2019/001585

463 East Derwent Highway, Geilston Bay

Revised lot layout to previously approved subdivision SD-2010/84

Withdrawn

PDPPAMEND-2019/002467

102 Spitfarm Road, Opossum Bay

S.56 minoramendment –modification todesign

Approved through Consent Agreement

Planning Scheme Amendments

No. ADDRESS DESCRIPTION STATUS A-2019/1 Kennedy Drive,

Cambridge Modification to Industrial SAP

Initiated

AMEND – 2019/001862

110 Saltwater Rise, Seven Mile Beach

Amendment to Single Hill SAP

Further Information pending

AMEND – 2019/000853

647 East Derwent Hwy, Geilston Bay

Introduction of SAP for provide for a retirement village


AMEND – 2019/001820

18 Downham’s Road, Risdon Vale

S.43A Rezoningand Residentialsubdivision.


AMEND – 2019/001707

18 Downham’s Road, Risdon Vale

S.43AIntroduction ofSAP andEcotourism


A-2018/3 &SD2018/56

50 Minno St, Howrah

S.43A Rezoningand 21 lotsubdivision.

TPC for decision

Planning Initiatives

The Tranmere - Rokeby Peninsula Structure Plan progressed during the quarter. The plan will provide for the future development of the peninsula. The consultants undertook further landowner engagement and presented draft stage 2 recommendations to a Council workshop.


The Rosny Park Urban Design Framework project also proceeded, and this included displaying the initial online survey on Council’s web site.

A PROSPEROUS CITY

Economic Development

Over the reporting period the Council implemented several activities within the Economic Development Plan 2016-21 and the Clarence Strategic Plan 2016-26.

Tourism Worked with Destination Southern Tasmania to negotiate a partnership agreement.

Strategic projects Greater Hobart Area Economic Development Gaps and Opportunity Study Work continued on this study and is expected to be finalised in December.

SERDA’s Regional Workforce Development Continued to work with the regional Workforce Engagement and Development Officer to ensure their activities include working with businesses, training providers and job seekers in the Clarence City Council.

Major projects • Rosny Hill Nature Reserve development – A Development Application has been submitted

and is progressing through the statutory process.• Kangaroo Bay Development Precinct - continued to work with the proponents to progress

both the Hotel and Hospitality School project and the Boulevard site development project.

Marketing and Communications

The Communications and Marketing Team has continued to produce and distribute media releases on significant council news and provide speech notes for the Mayor/representative. The team, in collaboration with Community Development, has continued to work on updating the Community Participation Policy, and has also continued work on a community consultation framework and toolkit.

Promotional activities

Promotional activities included: • Promotion of council’s new consultation website, Your Say Clarence.• Promotion of the following community consultations:

o Access and Inclusion Plan developmento Blundstone Arena surrounding area smoke free zoneo Proposed boundary adjustment for Howrah and Rokebyo Landscape development of Victoria Esplanade


o Brinktop Bushland Reserve Activity Plano Help to Health Community Health and Wellbeing

• Promotion of events including council meetings; Future Artists Prize, Dance Hall Days,Waverley Wild Flower Eco Walk, Poochibald Art Prize, and Dogs’ Day Out.

• Promotion of community initiatives including public immunisation clinics; oral healthawareness, land and coast care grants, The Suburbs Project, Thursday’s at Alma’s, andClarence Family Day Care Scheme.

• Promotion of various capital works projects including Opossum Bay boat ramp extensions,South Arm Skate Park, Clarence Street road amenity works, road works on Banawarra Roadin Geilston Bay, new toilets and picnic shelter coming to Clarence Mountain Bike Park andthe Master Plan for new local park at Blossom Court, Cambridge.

• Promotion of council maintenance works and fire reduction burns.• Promotion of AFL games and traffic implications.• Promotion of signing up to receive rates notices via email.• Promotion of the 2020 City of Clarence Australia Day Awards nominations.• Promotion of the annual Garage Sale Trail and annual hard waste collection.

Communication activities • Communicated to the community:

o Appointment of new general managero Property evaluationso Sportsground closureso Meehan Range track closures due to quarry activitieso Proposed Rosny Hill developmento Where rates are spento Rates notice frequently asked questionso Call for new members to join the Clarence Positive Ageing Advisory Committeeo Expressions of interest calls for Clarence Jazz Festival 2020, the Summer Series

2020 and for independent representatives for community grants assessment panelo Updates on the recycling implications from SKM Recycling becoming insolvento Delays in issuing of rates notices, registration renewals and food businesses

renewalso The Clarence Kayak Trail winning the Award for Excellence for Parks and Open

Space Projects in the Australian Institute of Landscape Architects (Tasmania)Awards

• Maintained staff intranet.

Publications • Production of Rates News 2019.• Production work on a draft organisational style guide.• Production work on council document templates continued.

Online Communications

Websites


Clarence City Council’s website continues to receive high visitor numbers. The top five pages viewed were: advertised planning permit applications; home page; agendas and minutes; waste collection days and areas; and contact us.

The My Neighbourhood tool on the website continued to receive a lot of interest with the landing page receiving 9,773 pageviews over the July – September quarter, double the pageviews from the previous quarter.

Council’s websites statistics are included in the graphs below. Please note that we do not have analytics for the previous quarter for the Clarence Arts & Events website due to technical complications.


AN ENVIRONMENTALLY RESPONSIBLE CITY

Saving Energy in Council Buildings

Energy audits are underway at Rosny Farm, Clarence District Cricket Club, Wentworth sports ground, Rosny and Alma Street Child Care Centres and the Clarence Aquatic Centre. Reports from the consultants are expected by the end of November. These reports will include recommendations on costs and potential energy saving initiatives for these buildings.

Generating Power from the Sun

Solar panels have been installed and are operational at the Clarence Aquatic Centre, adding 25kW of generating power to the 75kW that was installed in 2018. The solar array is contributing about 16% to the building’s electricity needs, saving about $15,000 per annum.

Natural Area Management

ChargeSmart Grant Applications

Council was successful in obtaining a grant of $2,500 for a 22kW destination charger (electric vehicle charger) for the Council office car park, with installation planned for next year.

Trees

During the quarter, nine applications were received under the Management of Trees on Council Land policy. Those applications sought the removal of eleven individual trees. One application was refused as it did not comply with the conditions of the Policy. Two trees were approved for removal and four trees are to be retained. The remaining four trees require further assessment and will be reported on next quarter.

Advanced tree planting program and semi advanced tree planting for various locations commenced in accordance with the Management of Trees on Council Land policy.

Natural Environment

Coastal Hazards Policy

Following extensive consultation, a draft Coastal Policy was prepared. A report will be drafted for presentation to Council.

Draft Mortimer Bay Coastal Reserve Activity Plan 2018-2022

Additional consultation was undertaken with Clifton Riding Club Inc. prior to finalising the draft Mortimer Bay Coastal Reserve Activity Plan 2019-2023. A report to council will be tabled in October 2019.


Lauderdale Saltmarsh Reserve Activity Plan 2019-2029

Following closure of community consultation, additional 1:1 key stakeholder consultation was undertaken with State Government departments, the University of Tasmania and the Derwent Estuary Program. The results of the community consultation have been collated and incorporated into a consultation Draft Lauderdale Saltmarsh Reserve Activity Plan 2019-2029. The consultation draft will be assessed by the Clarence NRM Committee, council and officers prior to being released for extensive consultation.

Cremorne Coastal Reserve Activity Plan 2018-2022

All community consultation feedback has been collated and a report to council has been prepared for October 2019.

Brinktop Bushland Reserve Activity Plan 2019-2029

Community and stakeholder consultation was undertaken for the Draft Brinktop Bushland Reserve Activity Plan 2019-2029. A “Walk and Talk” was held on 11 August 2019 with consultation closing on 16 September 2019. The results of the community consultation are being collated into a feedback table which will guide the development of the draft Reserve Activity Plan.

29 Blossom Crescent Playground– Public Consultation Program

The detailed document phase of this project is underway. Officers are working towards tendering the project for construction in late 2019 with construction to be completed by mid-2020.

Green Waste Collection

Month No. of Collections Tonnes Collected Average weight per collection in kg

July 2019 20806 179.15 8.6

August 2019 20806 179.06 8.6

September 2019 26264 285.44 10.8


A CREATIVE AND INNOVATIVE CITY

Community Arts

Exhibition Program

Five exhibitions were held in the Schoolhouse Gallery in the quarter. These included two double exhibitions by solo artists in painting, (Adrian Bradbury and Alex Wanders) photography (Lisa Gipton) and multi-media (emerging artist Nadia Refaei) and an exhibition by printmaking group the Storytellers.

Two exhibitions were held in the cottage timed to coincide with exhibitions in the Schoolhouse Gallery. This allows us to have joint exhibition opening events thus diversifying the audience for exhibitions by solo artists. The two exhibitions were a printmaking installation (Rebecca Coote) and multi-media installation (Erica de Jong).

The Tasmanian Women’s Art Prize exhibition was shown in the Barn. Presented by RANT Arts the Women’s Art Prize is the State’s only female art competition. Re-Launched in 2018, the prize aims to inspire, facilitate and celebrate the development of professional and emerging women artists in Tasmania.

Council presented the inaugural Future Artists Prize in September in the Barn. The Prize is a showcase of exceptional young artists from Grades 11 and 12 in Southern Tasmania. The prize has no set theme and seeks to reward excellence in production and vision in any form. A winner and two highly commended awards were presented.

Workshops

Two school holiday workshops were held in July in the Rosny Cottage.

Public Art

Through a targeted EOI process Matt Calvert was selected to create a plinth for the Kangaroo Bay augmented reality app that is being developed by Handbuilt Creative. The plinth will complement the Kangooroo created by Matt in 2018.

Events

Council Events

Through July, August and September Dance Hall Days was held at Sandford, Lindisfarne and Richmond.

Council is again supporting the YMCA to hold their Skate Park Leagues Events at Kangaroo Bay Skate Park.


Organisation for the 2019/20 season is underway and will include Seafarers’ Festival, Dog’s Day Out, Dance Hall Days (3 events), Christmas Sing-along at Rosny Farm, Australia Day on the Bellerive Boardwalk, Clarence Jazz Festival (8 days).

The Jazz Festival scholarships were awarded to Billie Rafferty – Vocals, Elijah Davies – Guitar, and Sebastian Folvig – Bass. Scholars will undertake six months of tuition before performing at the Jazz Festival in 2020.

Clarence event assistance

Assistance with equipment, marketing, administrative or financial support was given to 3 events that were held across the city.


GOVERNANCE AND LEADERSHIP

Special Committees of Council

Howrah Community Centre

The draft plan prepared by Preston Lane Architects for the redevelopment of the Centre has been circulated for comment to members, hirers and the broader community. The Committee is now considering the comments raised during the consultation process.

Risk Management

As part of Continuous Improvement in Risk Management, council has implemented a Claims and Incidents register which records all public liability claims, incidents which may potentially result in a public liability claim and any property and professional indemnity claims. The register is reviewed at the weekly Insurance meeting by Manager Governance|Legal Counsel, Risk Management Coordinator and Works Planning Officer with an objective to ensure the chronology of events and actions for each incident or claim are recorded. The Claims and Incident register assists in identifying any trending issues, assessing whether immediate mitigation measures need to be implemented to mitigate the risk, outlining the mitigation measures, assigning responsibilities and timeframes for implementing the mitigation measures.

Staff continue to embrace the risk management culture, with one such example being a detailed risk assessment undertaken by the Project Manager, Open Space, for designing and constructing the South Arm Skate Park. The risk assessment included not only assessing the site conditions, but also applying risk management principles during the design, construction, operations and maintenance phases.

Procurement and Tendering

The review of procurement and tendering processes is continuing. A software solution to improve tendering and contract processes has been identified with funds approved in the FY2019/20 Estimates. Software implementation is currently being project planned.

Attendance at the Tasmanian Local Government Procurement Network (TLGPN) quarterly meetings has commenced. This is a newly established working group of Tasmanian councils which had its terms of reference settled in May 2019. It is anticipated that attendance can assist with systematic procurement process improvements.

Council officers initiated a discussion with Local Government Association of Tasmania (LGAT) regarding procurement and contracts templates (for requests for quotation/tenders) made available through the Local Government Association of South Australia. When the templates have been through the LGAT review process and adapted for the Tasmanian jurisdiction, they will be made available on the LGAT website for use by all Tasmanian councils.


LED Street Lights Project

Development of contracts for the purchase by council of TasNetworks owned street lighting for the purpose of installing energy efficient LED globes leading to long-term energy cost savings for council, is progressing. The TasNetworks Asset Sale Agreement, for the purchase of street lights, has been signed by council and is in the process of being signed by TasNetworks. The contracts for project management, LED supply and an installer are likely to signed shortly.

External legislative reviews

Submissions for Phase 2 of the Local Government Act review closed on 30 September 2019. Council provided a detailed submission to the Department of Premier and Cabinet. The next phase of the review is the drafting of the legislation which is expected to be available for public consultation in mid-2020.

Aldermen’s Allowances and Entitlements

Details of the full cost of all entitlements and allowances paid to Aldermen are included in the appendices section.


COUNCIL’S ASSETS AND RESOURCES

Financial Management

The performance against budget for the quarter is detailed in individual program reports and overall results for the quarter were favourable.

Operational revenue and expenditure

Aggregate revenue is favourable compared to budget, with two programs showing significant income over budget. Firstly, the Self-Funded Communities and People program has experienced an increase in demand for child care services, along with the receipt of prior year monies that were delayed through system integration issues. Secondly the City Future program is also performing strongly against budget with fee income ahead of budget.

Expenditure is favourable or on track across all program areas with the exception of Corporate Support. Additional legal counsel expenses have been incurred relating to the ongoing matter with Hobart International Airport, which do not include judgment costs at this stage. All other Corporate Support expense areas are expected to be managed in accordance with program requirements. Infrastructure programs are showing favourable expense variances due to timing of works, however this will resolve during the financial year.

Capital works program

A schedule providing full details of the current position of the Capital Expenditure Program has been included as part of this report.

The State Grants Commission has advised funding for 2019/2020 of $2.880 million which is above our estimate of $2.820 million. It is proposed that the additional amount of $60,000 not be appropriated at this time given other potential funding variations and potential cost variations arising from various tender processes. $1.435 million of the 2019/2020 amount was paid in advance in June 2019; however this is a timing issue only and does not affect the amount available to support the capital expenditure program.

Other

Cash flows and liquidity are strong, consistent with the timing of revenue and expenditure streams. This is also consistent with both long term trends and Council’s adopted 10 Year Financial Management Plan.

The audit of the 2018/2019 Annual Financial Statements commenced during the quarter, with the Tasmanian Audit Office subsequently issuing an unqualified audit opinion on the 21st October 2019.


Statutory and Legal Responsibilities

Environmental Health

Temporary Food Registration

Temporary food licences were issued to 54 temporary food businesses operating in Clarence. These community fundraising businesses operated at Bunnings Mornington, Woolworths and at various school/community functions.

Food Handler Training and Education

The I’m Alert on-line food handler training was completed by 374 people over this quarter.

Event Notification

There were five event notification forms submitted to advise council of formal activities happening within the community. The events include school fairs and other community-based gatherings.

On-site Wastewater Management

Inspections of wastewater treatment systems continue to be undertaken on properties brought to our attention through the 337 certificate process. During this quarter, 95 inspections were undertaken.

Immunisation Program

The 2019 school immunisation program commenced this quarter with vaccination of grade 7 students for both Human Papilloma virus (HPV) and Diptheria, Tetanus and Pertussis (dTPa).

The fortnightly community clinics being held at the Integrated Care Centre in Bayfield St, Rosny Park continued to be well attended with nurse Immunisers administering vaccines to 71 clients over this period.

Water Sampling

During the September quarter the winter beach sampling program was continued with samples taken on the first Tuesday of each month and 15 samples were taken in total. All samples returned enterococci levels well with the Recreational Water Quality Guidelines limits for primary contact. The guidelines require samples to be less than 140 Enterococci/100mL in primary contact areas.


Targeted sampling has resumed this quarter to establish point sources of contamination in the Howrah Beach stormwater network. Sampling has been conducted within the Stormwater infrastructure to investigate cross connections and sewage that may be causing contamination of recreational water at Howrah Beach.

Eight public swimming pools are open throughout the July to September quarter. Sampling is performed by the proprietor of each business with 30 samples taken in total. All results were within the acceptable range therefore no closures were required during the quarter.

Environmental Health Complaints

There have been 64 complaints received this quarter. This is an increase of 27 in the number of complaints received compared with the last quarter. The basis of the complaints was noise (25), pollution (14), vermin (5), wastewater (4), litter (4), lighting (4) premises (4) and building (2).

Building

There were 192 applications for building permits and notifiable building works submitted this quarter. This is an increase of 45 compared with last quarter and a decrease of 34 for the same period last year. There were 75 applications lodged in July, 60 lodged in August and 57 lodged in September.

Plumbing

There were 169 Plumbing permit applications were received for new and additional works. This is an increase of 38 compared with last quarter and a decrease of 9 for the same period last year. There were 77 applications lodged in July, 45 lodged in August and 47 lodged in September.

Animal Control

There were 309 complaints received by City Rangers this quarter. This is an increase of 13 in the number of complaints received compared with last quarter and a decrease of 24 for the same period last year. The main details of complaints were dog at large (161), barking (89), dog attacks (28), other (23), extra dogs on property (7) and dogs on beaches (1).

There were 63 infringement notices issued this quarter for Dog at Large (60), and Dog Attack (3).

Over this quarter 62 dogs were collected and taken to the Dogs Home.

Parking

Patrols continued to be undertaken with 230 infringements issued this quarter. There were 77 infringements issued in July, 72 issued in August and 81 issued in September.


APPENDICES

30 September 2019 30 June 2019$000 $000

Cash and Investments 74,001 65,782Debtors 37,129 5,118Prepayments 272 125Other Current Assets 652 727Total Current Assets 112,055 71,752

Land 95,370 95,371Land Under Roads 103,868 103,868Buildings 28,557 28,557Roads 194,516 194,517Waste Management 811 811Drainage 103,817 103,817Plant and Equipment 582 582Parks Equipment 17,113 17,112Work in Progress 19,317 15,818Receivables 2,731 2,712Ownership Interest in Associates 5,530 5,530Investment in TasWater 194,478 194,478Total Noncurrent Assets 766,690 763,173

Total Assets 878,744 834,925

Payables 3,222 4,365Interest Bearing Liabilities 0 0Provisions 4,348 4,325Total Current Liabilities 7,571 8,690

Interest Bearing Liabilities 0 0Provisions 650 650Total Noncurrent Liabilities 650 650

Total Liabilities 8,221 9,340

Total Net Assets 870,523 825,585

Accumulated Surplus 609,442 564,504Reserves 261,081 261,081

Total Equity 870,523 825,585

Note: This balance sheet has been prepared for management information only and is not intendedto reflect the full requirements of applicable accounting standards.

Clarence City CouncilInterim Balance Sheet as at 30 September 2019

40

Budget Budget YTD Actual Variance

Expenses $000 $000 $000 $000

Employee Costs 21,561 5,208 5,065 143 Plant Hire 2,471 585 570 14 Materials 1,621 414 234 180 Contracts 11,090 2,892 2,648 244 Depreciation 7,694 - - - Loan Interest - - - - Other 19,635 6,225 6,304 (79)

Total Expenses 64,073 15,324 14,822 502

Revenues

Rates 54,492 53,425 53,421 (3) Fees and Charges 7,441 2,095 2,473 378 Grants 3,878 639 619 (20) Interest 1,494 374 394 21 Other 3,837 1,021 1,065 44

Total Revenues 71,142 57,554 57,973 419

Net Total (7,069) (42,230) (43,151) 921

Clarence City CouncilSummary of Programme Performance

1 July 2019 to 30 September 2019Recurrent Expenditure and Income

41

* Finance.

FINANCIAL RESOURCES BUDGET$000

BUDGET TO DATE $000

ACTUAL TO DATE $000

VARIATION$000

ExpensesEmployee Costs 1,948 449 423 27 Plant Hire 83 21 21 (0) Materials 53 25 - 25 Contracts 80 20 5 15 Depreciation - - - - Loan Interest - - - - Other Expenses 10,960 3,803 3,796 7 Total Expenses 13,124 4,318 4,245 73 RevenuesRates 46,852 45,803 45,808 5 Fees and Charges 305 76 80 3 Grants 20 5 3 (2) Interest 1,460 365 383 18 Other Revenue 3,030 734 730 (4) Total Revenues 51,667 46,983 47,003 20 Net Total (38,542) (42,665) (42,758) 93 CAPITAL TRANSACTIONSAsset Purchases - - - Loan Principal Repayments - - - - Borrowings - - - - Transfer to Reserves (4,679) (1,170) (1,170) - Transfer From Reserves 90 23 23 -

Variations From Operating Plan

* Leadership, strategy & policy,* Statutory reporting & performance measurement,

* To actively engage the community in Council activities and issues.* To ensure the operations of the Council are conducted in a responsible and accountable

manner.* To pursue excellence in all its activities.

ProgramsGovernance includes the following programs and activities:

* Communications & consultation, and

* To provide leadership in representing the interests of the City.

Governance

GoalRepresenting the community through leadership in a consistent, accountable and financially responsible manner.

Objectives & Strategies* To provide a clear strategic direction for the future of the City.

42

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Coun

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al 1

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bills

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and

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neIn

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wal

s fin

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lace

for 2

019/

2020

47

* Information management


BUDGET TO DATE $000

ACTUAL TO DATE $000

VARIATION$000

ExpensesEmployee Costs 3,013 770 748 23 Plant Hire 69 17 17 0 Materials - - - - Contracts - - - - Depreciation - - - - Loan Interest - - - - Other Expenses 2,466 1,046 1,119 (74) Total Expenses 5,548 1,834 1,884 (51) RevenuesRates - - - - Fees and Charges 10 2 (0) (3) Grants - - - -Interest - - - -Other Revenue 1 0 17 17 Total Revenues 11 3 16 14 Net Total 5,537 1,831 1,868 (37) CAPITAL TRANSACTIONSAsset Purchases - - 34 (34) Loan Principal Repayments - - - - Borrowings - - - - Transfer To Reserves - - - - Transfer From Reserves 250 63 63 -

Corporate SupportProgramsCorporate support includes the following programs and activities:* Human resource management

* Corporate compliance and legal services.

2033

77 70

182231

78 70

17

020406080

100120

Gov

erna

nce

/ HR

/ G

M /

Com

mun

icat

ion

and

Mar

ketin

g

Asse

t Man

agem

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Ope

ratio

ns

Hea

lth &

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mun

ityD

evel

opm

ent /

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tom

erC

onta

ct /

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Pla

nnin

g

Fina

ncia

l Man

agem

ent

/In

form

atio

n M

gt

Empl

oyee

Num

bers

Employee Numbers by Group

Last Quarter This Quarter

COMMENTS:

48

Corp

orat

e Su

ppor

tKe

y pe

rfor

man

ce in

dica

tors

and

out

com

es:

Corp

orat

e M

anag

emen

tEx

tern

al c

ontr

acts

per

form

ing

in a

ccor

danc

e w

ith re

quire

men

ts a

nd w

ithin

bu

dget

.Su

pplie

rs h

ave

met

con

trac

tual

obl

igat

ions

and

pay

men

ts a

re w

ithin

ado

pted

Es

timat

es.

Hum

an R

esou

rces

Prov

ide

a re

spon

sive

indu

stria

l rel

atio

ns fr

amew

ork,

incl

udin

g ce

rtifi

ed

agre

emen

ts &

indi

vidu

al e

mpl

oym

ent a

rran

gem

ents

for C

ounc

il em

ploy

ees.

Coun

cil's

ent

erpr

ise a

gree

men

ts a

re c

urre

nt a

nd o

pera

tiona

l. C

CC E

B #1

0/20

16 is

due

for r

eneg

otia

tion

this

cale

ndar

yea

r. In

divi

dual

em

ploy

men

t ar

rang

emen

ts c

ontin

ue to

be

nego

tiate

d as

requ

ired

to e

nsur

e w

e pr

ovid

e re

leva

nt a

nd c

ompe

titiv

e co

nditi

ons.

Deve

lop,

impl

emen

t and

ope

rate

con

sulta

tive

mec

hani

sms w

ithin

Cou

ncil'

s va

rious

wor

kpla

ces f

or e

ach

wor

kfor

ce.

The

Staf

f Hea

lth a

nd W

ellb

eing

Com

mitt

ee re

mai

ns a

ctiv

e in

con

trib

utin

g to

a

posit

ive

and

heal

thy

wor

k en

viro

nmen

t.Th

e O

utdo

or W

orke

rs C

onsu

ltativ

e Co

mm

ittee

has

not

met

with

qua

rter

.

Prov

ide

advi

ce a

nd re

pres

enta

tion

with

resp

ect t

o an

y in

dust

rial d

isput

e, o

r ot

her d

isput

e re

late

d to

em

ploy

men

t of C

ounc

il st

aff.

Ther

e w

as o

ne in

dust

rial m

atte

rs d

urin

g th

is qu

arte

r whi

ch w

as re

solv

ed

prio

r to

Hear

ing.

Prov

ide

man

agem

ent s

uppo

rt in

clud

ing

sala

ry/w

age

expe

nditu

re re

port

ing,

le

ave

repo

rtin

g an

d w

orkf

orce

pla

nnin

g se

rvic

es (i

nclu

ding

pos

ition

in

form

atio

n, re

crui

tmen

t and

term

inat

ion

serv

ices

).

Durin

g th

e qu

arte

r the

re w

ere

12 re

signa

tions

and

12

perm

anen

t em

ploy

ees

recr

uite

d.

Coor

dina

te a

nd d

evel

op C

ounc

il's h

ealth

and

safe

ty m

anag

emen

t sys

tem

s,

incl

udin

g in

cide

nt re

port

ing

and

wor

k pr

actic

e im

prov

emen

ts.

Ther

e w

ere

no re

port

able

inci

dent

to W

orkp

lace

Sta

ndar

ds.

Prov

ide

inte

grat

ed e

mpl

oyee

and

wor

kers

com

pens

atio

n su

ppor

t ser

vice

s to

empl

oyee

s and

wor

kers

com

pens

atio

n st

aff.

Ther

e ar

e cu

rren

tly 6

ope

n w

orke

rs' c

ompe

nsat

ion

clai

ms,

with

6 n

ew c

laim

s ar

ising

dur

ing

the

quar

ter.

Prov

ide

timel

y an

d ac

cura

te p

ayro

ll se

rvic

es c

onsis

tent

with

agr

eem

ent a

nd

stat

utor

y re

quire

men

ts.

All p

aym

ents

, inc

ludi

ng su

pera

nnua

tion

and

payr

oll t

ax, h

ave

been

met

.

Info

rmat

ion

Man

agem

ent

49

Corp

orat

e Su

ppor

tKe

y pe

rfor

man

ce in

dica

tors

and

out

com

es:

Avai

labi

lity

and

inte

grity

of a

ll re

leva

nt in

form

atio

n sy

stem

s to

mee

t end

use

r re

quire

men

ts.

Som

e pe

rfom

ance

issu

es c

ontin

ue to

be

expe

rienc

ed a

nd th

ese

are

bein

g ac

tivel

y m

onito

red.

Any

dow

ntim

e ex

perie

nced

has

bee

n qu

ickl

y re

solv

ed b

y th

e ve

ndor

. Sin

ce th

e ad

ditio

n of

P &

R in

late

Apr

il en

d us

er re

quire

men

ts

have

bee

n im

pact

ed th

roug

hout

the

orga

nisa

tion.

Issu

es h

ave

been

logg

ed

and

we

cont

inue

to w

ork

very

clo

sely

with

key

lead

ers i

n th

e ve

ndor

's or

gani

satio

n to

rest

ore

effic

ienc

ies w

ithin

bus

ines

s pro

cess

es.

50

QUARTERLY REPORT 01/7/19 – 30/9/19

The following is a statement of the attendance of Aldermen at Meetings of Council during the

Quarter 1 July to 30 September 2019.

Meetings Meetings

Held Attended

Alderman Blomeley 7 7

Alderman Chipman1 7 5

Alderman Chong 7 7

Alderman Edmunds 7 6

Alderman Ewington 7 6

Alderman James 7 6

Alderman Kennedy 7 7

Alderman Mulder 7 7

Alderman Peers 7 6

Alderman von Bertouch2 7 4

Alderman Walker 7 7

Alderman Warren 7 7

Leave of Absence Approved:

1. Leave of Absence granted for the period 10 August to 17 September 2019.

2. Leave of Absence granted for the period 3 September to 9 October 2019.

51

ALD

ERM

AN A

LLO

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NTI

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ENTS

1/7/

19 -

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rter

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Customer services.


BUDGET TO DATE $000

ACTUAL TO DATE $000

VARIATION$000

ExpensesEmployee Costs 3,531 814 865 (50) Plant Hire 235 58 59 (1) Materials 193 48 20 28 Contracts 259 55 62 (7) Depreciation - - - - Loan Interest - - - - Other Expenses 711 154 98 56 Total Expenses 4,929 1,130 1,103 26 RevenuesRates - - - - Fees and Charges 637 393 355 (37) Grants 21 21 21 - Interest - - - - Other Revenue 254 51 60 8 Total Revenues 912 465 436 (29) Net Total 4,017 665 668 (3) CAPITAL TRANSACTIONSAsset Purchases - - - - Loan Principal Repayments - - - - Borrowings - - - - Transfer From Reserves - - - -


* To create a community focal point for the City.* To identify and respond to specific needs of different age groups within the community.

Active recreation, Passive recreation, Civic activities & events, and

* To increase awareness and participation in community affairs, activities and events.

Programs

Communities and people includes the following programs and activities:Public & environmental health, Child care services, Youth services,Community arts, Community development, Positive ageing, Animal control, Parking control, Volunteer assistance services,

community.* To enhance and increase the opportunities for all people in the community to participate in recreational activities.* To enhance and increase the opportunities for all people in the community to participate in cultural and social activities.

Communities and PeopleGoalParticipate, celebrate, engage and contribute to life and growth of the City.

Objectives & Strategies

* To enhance the health, wellbeing, safety and accessibility to services for all people in the

52

Customer services.


BUDGET TO DATE $000

ACTUAL TO DATE $000

VARIATION$000

ExpensesEmployee Costs 2,751 700 575 125 Plant Hire 635 127 123 5 Materials 394 98 98 0 Contracts 1,760 471 372 99 Depreciation - - - - Loan Interest - - - - Other Expenses 582 145 130 15 Total Expenses 6,122 1,541 1,297 244 RevenuesRates - - - - Fees and Charges 570 142 175 32 Grants 1,757 266 266 0 Interest - - - - Other Revenue 85 - 7 7 Total Revenues 2,412 408 448 40 Net Total 3,710 1,133 850 283 CAPITAL TRANSACTIONSAsset Purchases 9,852 1,347 942 405 Loan Principal Repayments - - - - Borrowings - - - - Transfer From Reserves 491 491 491 -


* To identify and respond to specific needs of different age groups within the community.

Communities and People - active & passive recreation

GoalParticipate, celebrate, engage and contribute to life and growth of the City.

Objectives & Strategies* To enhance the health, wellbeing, safety and accessibility to services for all people in the

community.* To enhance and increase the opportunities for all people in the community to participate in

recreational activities.* To enhance and increase the opportunities for all people in the community to participate in

cultural and social activities.* To create a community focal point for the City.

Active recreation, Passive recreation, Civic activities & events, and

* To increase awareness and participation in community affairs, activities and events.

ProgramsCommunities and people includes the following programs and activities:Public & environmental health, Child care services, Youth services,Community arts, Community development, Positive ageing,Animal control, Parking control, Volunteer assistance services,

53

Customer services.


BUDGET TO DATE $000

ACTUAL TO DATE $000

VARIATION$000

ExpensesEmployee Costs 2,071 491 577 (86) Plant Hire 24 6 6 (0) Materials 15 4 2 2 Contracts 42 11 6 5 Depreciation - - - - Loan Interest - - - - Other Expenses 2,131 496 569 (72) Total Expenses 4,284 1,007 1,159 (152) RevenuesRates - - - - Fees and Charges 3,906 977 1,266 288 Grants 192 75 69 (6) Interest 34 9 11 3 Other Revenue 8 2 5 3 Total Revenues 4,140 1,063 1,350 287 Net Total 144 (56) (191) 135 CAPITAL TRANSACTIONSAsset Purchases - - - - Loan Principal Repayments - - - - Borrowings - - - - Transfer From Reserves - - - -


* To increase awareness and participation in community affairs, activities and events.Programs

* To identify and respond to specific needs of different age groups within the community.

Communities and People - self fundedGoalParticipate, celebrate, engage and contribute to life and growth of the City.Objectives & Strategies* To enhance the health, wellbeing, safety and accessibility to services for all people in the community.* To enhance and increase the opportunities for all people in the community to participate in recreational activities.* To enhance and increase the opportunities for all people in the community to participate in cultural and social activities.* To create a community focal point for the City.

Communities and people includes the following programs and activities:Public & environmental health, Child care services, Youth services,Community arts, Community development, Positive ageing,Animal control, Parking control, Volunteer assistance services,Active recreation, Passive recreation, Civic activities & events, and

54

Com

mun

ities

and

Peo

ple

COM

MEN

TS:

Maj

ority

of c

ompl

aint

s rel

ated

to N

oise

(25)

, Pol

lutio

n (1

4), V

erm

in (5

) Litt

er (4

), W

aste

wat

er (4

), Li

ghtin

g (4

), Pr

emise

s (4

), Bu

ildin

g (2

).

COM

MEN

TS: T

he V

olun

teer

Ser

vice

is c

urre

ntly

ass

istin

g a

n av

erag

e of

86

clie

nts b

y 37

act

ive

volu

ntee

rs.

COM

MEN

TS:

Dog

com

plai

nts c

onsis

ted

of -

At L

arge

(161

), Ba

rkin

g (8

9),

Atta

ck (2

8), O

ther

(23)

, Ex

tra

Dogs

on

Prop

rty

(7),

Dogs

on

Beac

hes (

1) fo

r thi

s qua

rter

.

COM

MEN

TS:

Regu

lar i

mm

unisa

tion

and

scho

ol c

linic

s ha

ve b

een

wel

l att

ende

d. 2

10

imm

unisa

tions

wer

e ad

min

ister

ed th

is qu

arte

r.

507090110

130

150

170

190

Oct-18

Nov-18

Dec-18

Jan-19

Feb-19

Mar-19

Apr-19

May-19

Jun-19

Jul-19

Aug-19

Sep-19

Dog

Com

plai

nts R

ecei

ved

This

Yea

rLa

st Y

ear

0

100

200

300

400

500

600

700

Oct-18

Nov-18

Dec-18

Jan-19

Feb-19

Mar-19

Apr-19

May-19

Jun-19

Jul-19

Aug-19

Sep-19

This

Yea

rLa

st Y

ear

Num

bers

of I

mm

unis

atio

ns A

dmin

iste

red

0510152025303540

Oct-18

Nov-18

Dec-18

Jan-19

Feb-19

Mar-19

Apr-19

May-19

Jun-19

Jul-19

Aug-19

Sep-19

Envi

ronm

enta

l Hea

lth C

ompl

aint

s

This

Yea

rLa

st Y

ear

020406080100

120

Apr-Jun18

Jul-Sep 18

Oct-Dec 18

Jan-Mar 19

Apr-Jun 19

Jul-Sep 19

Volu

ntee

r Ser

vice

s Ass

ista

nce

Num

ber o

f clie

nts

Num

ber o

f Vol

unte

ers

55

Com

mun

ities

and

Peo

ple

COM

MEN

TS:

Visit

or n

umbe

rs to

Ros

ny F

arm

-Ju

ly (7

99),

Augu

st (8

80) a

nd S

epte

mbe

r (12

65).

CO

MM

ENTS

: Vi

sitor

num

bers

to E

xhib

ition

s in

the

Galle

ry &

Bar

n -J

uly

(108

5), A

ugus

t (13

30) a

nd

Sept

embe

r (12

65).

0

500

1000

1500

2000

2500

3000

Oct-18

Nov-18

Dec-18

Jan-19

Feb-19

Mar-19

Apr-19

May-19

Jun-19

Jul-19

Aug-19

Sep-19

Visi

tor n

umbe

rs to

Exh

ibiti

ons a

nd B

arn

Even

ts

Exhi

bitio

nsTh

e Ba

rn

0

1000

2000

3000

4000

5000

6000

Oct-18

Nov-18

Dec-18

Jan-19

Feb-19

Mar-19

Apr-19

May-19

Jun-19

Jul-19

Aug-19

Sep-19

Visi

tors

to R

osny

Far

m

This

Yea

rLa

st Y

ear

0

1000

2000

3000

4000

5000

6000

Oct-18

Nov-18

Dec-18

Jan-19

Feb-19

Mar-19

Apr-19

May-19

Jun-19

Jul-19

Aug-19

Sep-19

Part

icip

atio

n Le

vels

at C

omm

unity

Art

s Act

iviti

es &

Eve

nts

This

Yea

rLa

st Y

ear

COM

MEN

TS:

Part

icip

atio

n le

vels

at C

omm

unity

Art

s Eve

nts &

Act

iviti

es -

July

(121

4), A

ugus

t (1

447)

and

Sep

tem

ber (

1423

).CO

MM

ENTS

: Av

erag

e at

tend

ance

figu

res -

July

(30.

3), A

ugus

t (29

), Se

ptem

ber (

30).

05101520253035

Oct-18

Nov-18

Dec-18

Jan-19

Feb-19

Mar-19

Apr-19

May-19

Jun-19

Jul-19

Aug-19

Sep-19

This

Year

Last

Yea

r

Atte

ndan

ce a

t Ros

ny C

hild

Car

e

56

Com

mun

ities

and

Peo

ple

050100

150

200

250

300

350

400

Oct-18

Nov-18

Dec-18

Jan-19

Feb-19

Mar-19

Apr-19

May-19

Jun-19

Jul-19

Aug-19

Sep-19

Fam

ily D

ay C

are

Aver

age

Plac

emen

ts

Avg

EFT

by M

onth

Wee

kly

Avg

Chi

ldre

n in

Car

e

COM

MEN

TS:

Aver

age

num

ber o

f chi

ldre

n in

car

e -J

uly

(338

), Au

gust

(308

), Se

ptem

ber (

309)

.

57

Com

mun

ities

and

Peo

ple

Key

perf

orm

ance

indi

cato

rs a

nd o

utco

mes

Rang

er S

ervi

ces

Resp

onse

tim

e to

urg

ent d

og c

ompl

aint

s - 2

4 Ho

urs /

7 D

ays a

wee

kAl

l cal

ls re

spon

ded

to w

ithin

tim

e fr

ame.

Resp

onse

tim

e to

rout

ine

dog

com

plai

nts -

1 w

orki

ng d

ayAl

l cal

ls re

spon

ded

to w

ithin

tim

e fr

ame.

Impl

emen

t the

Dog

Man

agem

ent P

olic

yO

ngoi

ng.

Revi

ew w

ork

proc

esse

s and

impr

ove

perf

orm

ance

repo

rtin

g.Re

gula

tory

pro

cess

es a

re b

eing

revi

ewed

.Pr

ovid

e tim

ely

and

rele

vant

info

rmat

ion

Dog

New

s was

dist

ribut

ed to

all

regi

ster

ed d

og o

wne

rs.

Cons

ider

dev

elop

ing

a Ca

t Man

agem

ent P

olic

y.Aw

aitin

g fin

alisa

tion

of th

e St

ate

Cat M

anag

emen

t Act

Envi

ronm

enta

l Hea

lth S

ervi

ces

Num

ber o

f ons

ite w

aste

wat

er in

spec

tions

Ong

oing

Resp

onse

tim

e fo

r sam

plin

g of

food

and

wat

er -

aver

age

48 h

ours

100%

of t

arge

t ach

ieve

d ov

er la

st q

uart

er.

Part

icip

atio

n le

vels

in fo

od h

andl

er tr

aini

ng se

ssio

ns37

4 pa

rtic

ipan

ts c

ompl

eted

the

on-li

ne fo

od h

andl

er tr

aini

ng p

rogr

am.

Cond

uctin

g im

mun

isatio

ns a

ccor

ding

to sc

hedu

leCo

mm

unity

and

scho

ol c

linic

s con

tinue

to b

e w

ell a

tten

ded.

210

vac

cina

tions

ad

min

ister

ed th

is qu

arte

r. Pr

ovid

e tim

ely

and

rele

vant

info

rmat

ion

Regi

stra

tion

rene

wal

s for

food

bus

ines

ses w

ere

dist

ribut

ed in

Aug

ust.

Impl

emen

t rev

ised

food

risk

man

agem

ent r

egim

e an

d co

ntam

inat

ed si

tes

regi

ster

Revi

ew o

n-go

ing.

Deve

lop

and

impl

emen

t the

Env

ironm

enta

l Hea

lth P

lan

On-

goin

g

Fam

ily D

ay C

are

Mai

ntai

n ac

cred

itatio

n, li

cenc

ing

and

regi

stra

tion

requ

irem

ents

The

Educ

atio

n an

d Ca

re U

nit (

ECU

) pro

vide

d fe

edba

ck o

n pr

evio

us sp

ot

chec

k of

the

sche

me

in A

pril.

4 is

sues

wer

e id

entif

ied

all o

f whi

ch w

ere

deal

t Im

prov

e se

rvic

e co

ordi

natio

n an

d ch

ildca

re o

ptio

ns a

nd v

iabi

lity

Educ

ator

s are

bei

ng e

ncou

rage

d to

mov

e to

onl

ine

times

heet

s and

par

ent e

-sig

natu

res.

Out

side

Sch

ool H

ours

Car

e &

Vac

atio

n Ca

reM

aint

ain

accr

edita

tion,

lice

ncin

g an

d re

gist

ratio

n re

quire

men

ts.

Cam

brid

ge O

SHC

com

plet

ed A

sses

smen

t and

Rat

ing

in M

ay a

nd re

ceiv

ed a

ra

ting

of ‘M

eetin

g th

e N

atio

nal Q

ualit

y St

anda

rd'.

Impr

ove

serv

ice

coor

dina

tion

and

child

care

opt

ions

and

via

bilit

y.Th

e Ju

ly H

olid

ay P

rogr

am fi

lled

quic

kly

with

som

e ac

tiviti

es p

opul

ar w

ith th

e ch

ildre

n.Es

tabl

ish n

ew O

utsid

e Sc

hool

Hou

rs C

are

serv

ices

.Pr

epar

atio

nis

ongo

ing

for

ase

rvic

eto

com

men

ceat

East

side

Luth

eran

Colle

ge.

58

Com

mun

ities

and

Peo

ple

Key

perf

orm

ance

indi

cato

rs a

nd o

utco

mes

Rosn

y Ch

ild C

are

Cent

reM

aint

ain

accr

edita

tion,

lice

ncin

g an

d re

gist

ratio

n re

quire

men

ts.

The

Cent

re h

as b

een

rate

d as

"Wor

king

Tow

ards

Nat

iona

l Qua

lity

Stan

dard

s"

follo

win

g th

eir A

sses

smen

t and

Rat

ings

visi

t.Im

prov

e se

rvic

e co

ordi

natio

n an

d ch

ildca

re o

ptio

ns a

nd v

iabi

lity.

Num

bers

of c

hild

ren

in c

are

rem

ain

stea

dy.

Com

plet

e up

grad

ing

of fa

cilit

ies.

A ga

rden

des

ign

plan

has

bee

n de

velo

ped

for t

he C

entr

e w

ith in

volv

emen

t fr

om c

hild

ren

and

fam

ilies

.

Yout

h Se

rvic

es

Part

icip

atio

n le

vels

at su

perv

ised

yout

h re

crea

tiona

l act

iviti

es a

nd a

ltern

ativ

e le

arni

ng p

rogr

amm

es a

t Cla

renc

e Pl

ains

, War

rane

/Mor

ning

ton

and

Risd

on

Vale

.

Num

bers

rem

ain

stea

dy a

t Cla

renc

e Pl

ains

and

Risd

on V

ale.

Att

enda

nce

is in

crea

sing

at W

arra

ne M

orni

ngto

n.

Part

icip

atio

n le

vels

at su

perv

ised

recr

eatio

nal a

ctiv

ities

at o

ther

are

as.

Num

bers

rem

ain

stea

dy fo

r cur

rent

pro

gram

s in

oper

atio

n.

Part

icip

atio

n Le

vels

- You

th N

etw

ork

Advi

sory

Gro

up.

An a

vera

ge o

f 12

atte

ndan

ces a

t You

th N

etw

ork

Advi

sory

Gro

up m

eetin

gs

each

fort

nigh

t.Im

plem

ent t

he Y

outh

Pla

nO

n-go

ing.

Wor

ksho

p, B

ike,

Gra

ffiti

wor

ksho

ps, a

nd R

esili

ence

pro

gram

s un

der r

evie

w.

Deve

lop

a Co

ncep

t Pla

n fo

r You

th C

entr

e up

grad

e.N

ot st

arte

d.

Clar

ence

Com

mun

ity V

olun

teer

Ser

vice

Re

crui

t new

vol

unte

ers

86 a

ctiv

e cl

ient

s. 3

7 vo

lunt

eers

. Im

plem

ent t

he re

com

men

datio

ns fr

om th

e re

view

of t

he V

olun

teer

Pro

gram

Ong

oing

. A n

ewsle

tter

for v

olun

teer

s and

con

sum

ers h

as b

een

deve

lope

d to

en

sure

goo

d co

mm

unic

atio

n.Co

ntin

ue th

e Pl

antin

g Ah

ead

and

Live

Wel

l Liv

e Lo

ng p

roje

cts.

The

Live

Wel

l Liv

e Lo

ng P

rogr

am c

ontin

ues w

ith re

gula

r boo

king

s.Co

ntin

ue im

plem

enta

tion

of th

e do

g w

alki

ng p

rogr

am.

A pr

ojec

t pla

n ha

s bee

n de

velo

ped

for t

he e

xpan

sion

of th

e do

g w

alki

ng

prog

ram

.

59

Com

mun

ities

and

Peo

ple

Key

perf

orm

ance

indi

cato

rs a

nd o

utco

mes

Com

mun

ity A

rts

Leve

l of c

omm

unity

par

ticip

atio

n in

art

s, c

raft

s, c

ultu

ral &

her

itage

act

iviti

esA

tota

l of 4

084

atte

ndan

ces a

t art

s and

cul

tura

l act

iviti

es c

ity w

ide.

Num

ber o

f exh

ibiti

ons,

and

act

iviti

es h

eld

at R

osny

Hist

oric

Cen

tre

Exhi

bitio

ns h

eld

at th

e Sc

hool

Hou

se G

alle

ry a

nd T

he B

arn

incl

uded

'Illu

me'

- Li

sa G

ipto

n, 'W

e Li

ke G

oats

' - N

adia

Ref

aei,

'Und

one'

- Al

ex W

ande

rs, '

The

Lost

Wor

ld' -

Adr

ian

Brad

bury

, 'Li

fe o

n an

Isla

nd' -

The

Sto

ryte

llers

, 'T

asm

ania

n W

omen

's Ar

t Priz

e' -

Var

ious

, 'Fu

ture

Art

ists P

rize'

- Va

rious

, 'S

iren

in G

old

Pant

s' -

Eric

a de

Jong

, 'Sm

all W

orld

' - R

ebec

ca C

oote

, Sch

ool

Holid

ay w

orks

hops

, Film

s, D

rag

Que

en B

ingo

and

Fas

hion

Run

way

.

Num

ber o

f Visi

tors

to R

osny

Far

mTh

ere

wer

e 29

40 v

isito

rs to

the

Rosn

y Fa

rm.

Impl

emen

t Cul

tura

l Hist

ory

Plan

The

Cultu

ral H

istor

y Ad

viso

ry C

omm

ittee

(CHA

C) a

re w

orki

ng to

geth

er to

im

plem

ent t

he p

lan.

Revi

ew th

e Cu

ltura

l Art

s Pla

n W

ork

is co

ntin

uing

on

the

revi

ew o

f the

Pla

n.Fi

nalis

e an

d im

plem

ent t

he A

borig

inal

Her

itage

Inte

rpre

tatio

n Pl

an.

Draf

t Pla

n ha

s bee

n fin

alise

d an

d du

e to

be

pres

ente

d at

a C

ounc

il w

orks

hop

in Ju

ly.

Impl

emen

t the

Bel

leriv

e/Ro

sny/

Kang

aroo

Bay

Cul

tura

l-Cre

ativ

e Pr

ecin

ct

Polic

y.O

n-go

ing.

Iden

tify

and

deve

lop

oppo

rtun

ities

for t

he a

cqui

sitio

n an

d in

stal

latio

n of

pu

blic

art

with

in th

e Ci

ty.

Mat

t Cal

vert

was

sele

cted

to c

reat

e a

plin

th fo

r the

Kan

garo

o Ba

y au

gmen

ted

real

ity a

pp to

com

plim

ent t

he K

ango

oroo

cre

ated

in 2

018.

Fina

lise

the

Rosn

y Fa

rm C

once

pt P

lan

for t

he re

deve

lopm

ent o

f the

site

.O

n-go

ing.

Com

mun

ity D

evel

opm

ent

Impl

emen

t the

Age

Frie

ndly

Pla

nO

n-go

ing

Impl

emen

t the

Acc

ess P

lan

On-

goin

gIm

plem

ent C

omm

unity

Hea

lth &

Wel

lbei

ng P

lan

On-

goin

gCo

ntin

ue w

ith th

e He

lp to

Hea

lth P

roje

ct.

Prog

ram

will

con

tinue

unt

il De

cem

ber 2

019.

Impl

emen

t Com

mun

ity S

afet

y Pl

anO

n-go

ing

Fina

lise

the

Org

anisa

tiona

l Com

mun

ity D

evel

opm

ent F

ram

ewor

kTh

e Cl

aren

ce C

omm

unity

Pla

nnin

g an

d De

velo

pmen

t Fra

mew

ork

has b

een

endo

rsed

by

Coun

cil f

or c

omm

unity

con

sulta

tion.

60

Com

mun

ities

and

Peo

ple

Key

perf

orm

ance

indi

cato

rs a

nd o

utco

mes

Activ

e Re

crea

tion

Deve

lopm

ent:

Deve

lop

play

ing

faci

litie

s sui

tabl

e fo

r org

anise

d sp

ort

Risd

on V

ale

Ova

l lig

htin

g de

sign

unde

rway

Prov

ide

gend

er sp

ecifi

c fa

cilit

ies i

nclu

ding

cha

nge

room

s, to

ilets

, sho

wer

s to

mee

t ide

ntifi

ed a

nd a

fford

able

nee

ds o

f the

com

mun

ityRi

sdon

Val

e O

val c

hang

e ro

om a

nd fa

cilit

ies b

uild

ing

appl

icat

ion

subm

itted

.

As th

e ne

ed a

rises

con

vert

unu

sed

activ

e re

crea

tion

area

s to

park

land

with

tu

rfed

are

as, t

rees

, sea

ting

and

wal

king

pat

hsAc

tive

part

icip

atio

n in

crea

sing

no c

onve

rsio

n pr

opos

ed a

t thi

s sta

ge.

Ensu

re a

ll bu

ilt fa

cilit

ies w

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men

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arch

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r the

pre

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port

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and

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dule

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wor

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ith

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vant

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ks b

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erta

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61

Com

mun

ities

and

Peo

ple

Key

perf

orm

ance

indi

cato

rs a

nd o

utco

mes

Pass

ive

Recr

eatio

n: R

egio

nal &

Nei

ghbo

urho

od P

arks

, Anc

illar

y Pr

oper

ties a

nd C

ounc

il O

ffice

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velo

pmen

t:Re

gion

al P

ark

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lopm

ent -

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ge 1

icon

/con

cept

par

kSi

te fo

r Cla

renc

e Pl

ains

are

a be

ing

cons

ider

ed.

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blish

min

or re

gion

al p

arks

at C

lare

ndon

Val

e, C

lifto

n Be

ach,

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mor

ne,

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erda

le, O

poss

um B

ay, O

akdo

wns

, Risd

on V

ale,

Ric

hmon

d, R

okeb

y,

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n M

ile B

each

, Sou

th A

rm, a

nd T

ranm

ere

Nei

lson

Park

pla

ygro

und

purc

hase

d an

d in

stal

latio

n pl

anne

d fo

r Aug

ust

2019

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ndos

Pla

ygro

und

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lopm

ents

– W

aitin

g on

the

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igin

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erita

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rt.

Blos

som

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k, C

ambr

idge

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sign

Und

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ay

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regi

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par

ks p

rovi

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lay

equi

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ade

/ she

ltere

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icni

c / B

BQ a

nd P

ublic

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let f

acili

ties (

scop

e of

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enda

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pon

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n se

rvic

ed)

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na P

ark

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ter P

lan

adop

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wor

ks h

ave

com

men

ced.

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rive

Beac

h ex

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se e

quip

men

t bei

ng re

plac

ed.

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ning

and

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g of

par

k fu

rnitu

re is

ong

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uth

Arm

Ska

te P

ark

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ract

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arde

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relim

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taile

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sign

rece

ived

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velo

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ighb

ourh

ood

park

s to

mee

t fut

ure

requ

irem

ents

of p

arkl

and

with

tu

rfed

are

as, t

rees

, sea

ting

and

in la

rger

par

ks w

alki

ng p

aths

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mon

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pat

hway

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velo

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licat

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appr

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, de

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ove

play

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on C

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re a

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ncil

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leva

nt L

egisl

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ngoi

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:M

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road

acr

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on

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th

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umen

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/ ga

rden

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aver

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each

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as n

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sary

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s – fl

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bed

s rep

lace

d tw

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ow la

wn

wee

kly

and

fert

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twic

e a

year

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rol w

eeds

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ts to

mai

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alth

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geta

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litte

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equi

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as p

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orks

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nal p

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equi

pmen

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it tw

ice

a ye

ar a

nd re

pair

as re

quire

dO

ngoi

ng

62

Com

mun

ities

and

Peo

ple

Key

perf

orm

ance

indi

cato

rs a

nd o

utco

mes

Civi

c Ac

tiviti

es a

nd E

vent

s - K

ey O

utco

mes

Impl

emen

t the

Eve

nts P

lan

Ong

oing

Cond

uct a

nnua

l eve

nts p

rogr

ams i

nclu

ding

Aus

tral

ia D

ay, J

azz F

estiv

al,

Seaf

arer

s Fes

tival

and

Dan

ce H

all D

ays.

Danc

e Ha

ll Da

ys e

vent

s hel

d at

San

dfor

d, L

indi

sfar

ne a

nd R

ichm

ond.

Pl

anni

ng u

nder

way

for t

he S

eafa

rers

Fes

tival

in O

ctob

er.

Supp

ort a

nd c

ondu

ct o

ther

eve

nts i

nclu

ding

Dog

s Day

Out

, ST.

ART

Fest

ival

, W

orld

Gam

es D

ay, C

omm

unity

Car

ols e

tc.

Plan

ning

und

erw

ay fo

r Dog

s Day

Out

in O

ctob

er.

Cont

inue

rela

tions

hips

with

maj

or e

vent

s - M

OFO

, BO

FA, F

estiv

al o

f Voi

ces

etc.

Ong

oing

Civi

c Fu

nctio

ns, O

peni

ngs C

ondu

cted

/Att

ende

d:

Even

ts/F

estiv

als/

Fairs

Con

duct

ed a

nd A

ssis

ted:

Nai

doc

Wee

k Ce

lebr

atio

nsDa

nce

Hall

Days

– S

andf

ord

Hall

Mul

ticul

tura

l Cou

ncil

of A

ustr

alia

40t

h An

nive

rsar

y Ce

lebr

atio

nsDa

nce

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Days

– C

WA

Hall

Lind

isfar

neO

peni

ng o

f 201

9 Aw

aken

ing

Proj

ect

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ll Da

ys –

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hmon

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llCi

tizen

ship

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emon

ySk

ate

Park

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gues

– K

anga

roo

Bay

Skat

e Pa

rkFl

ag O

ffice

rs R

ecep

tion

Risd

on V

ale

Fire

wor

ks –

Risd

on V

ale

2019

Wha

t Mat

ters

- Ta

sman

ian

Writ

ing

Com

petit

ion

Fath

er’s

Day

Eve

nt –

Sim

mon

s Par

kDe

stin

atio

n So

uthe

rn T

asm

ania

Sum

mit

The

Heal

thy

Tasm

ania

Com

mun

ity F

orum

Viet

nam

Vet

eran

s Rem

embr

ance

Ser

vice

Gr

adua

tion

Cere

mon

y of

Wun

gana

Mak

umin

ya P

roje

ctGe

ilsto

n Ba

y Bo

at C

lub

Ope

ning

Day

40th

Ann

iver

sary

of M

igra

nt R

esou

rce

Cent

reVo

lunt

eerin

g Ta

sman

ia 2

5th

Silv

er Ju

bile

e Re

cept

ion

Ope

ning

var

ious

exh

ibiti

ons a

t Sch

oolh

ouse

Gal

lery

63

GoalPlan, lead and provide for the growth of the City.

Objectives & Strategies* Provide for and encourage land use planning based on community values and needs.* To encourage broadly based economic growth within the City.* To maximise the economic benefits of tourism.* To enhance the vibrancy and profile of the City.


BUDGET TO DATE$000

ACTUAL TO DATE $000

VARIATION$000

ExpensesEmployee Costs 2,248 519 490 29 Plant Hire 89 22 22 0 Materials - - - - Contracts - - - - Depreciation - - - - Loan Interest - - - - Other Expenses 284 71 78 (7) Total Expenses 2,621 612 590 22 RevenuesRates - - - - Fees and Charges 1,692 423 523 99 Grants - - - - Interest - - - - Other Revenue 18 4 4 (0) Total Revenues 1,710 428 527 99 Net Total 912 184 63 121 CAPITAL TRANSACTIONSAsset Purchases - - - - Loan Principal Repayments - - - - Borrowings - - - - Transfer To Reserves (340) (85) (101) (15) Transfer From Reserves 93 23 23 - Capital Contributions (POS etc) 340 85 101 15


City Future

ProgramsCity future includes the following programs and activities:* Integrated assessment (Planning, subdivision, building, plumbing)* Statutory planning.

64

Plan

ning

Build

ing

City

Fut

ure

COM

MEN

TS:

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MM

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:

49

60

35

5259

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79

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anni

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App

rova

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cret

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rmitt

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01020304050

April

June

Aug

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-18

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Number of Days

Plan

ning

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ubdi

visi

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age

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essi

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ime

Dis

cret

iona

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rmitt

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tuto

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81

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19Ap

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Build

ing

Appl

icat

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and

Not

ifica

tions

65

City

Fut

ure

Key

perf

orm

ance

indi

cato

rs a

nd o

utco

mes

Plan

ning

Av

erag

e Pr

oces

sing

time

for D

iscre

tiona

ry D

evel

opm

ent A

pplic

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ns =

< 3

0 da

ysAv

erag

e pr

oces

sing

time

= 37

day

s

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age

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essin

g tim

e fo

r Per

mitt

ed D

evel

opm

ent A

pplic

atio

ns =

< 2

8 da

ysAv

erag

e pr

oces

sing

time

= 27

day

s

Plan

ning

App

eal O

utco

mes

Ther

e w

ere

3 ap

peal

s dec

ided

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ne 2

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quar

ter

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ing

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age

proc

essin

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ldin

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plic

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ldin

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t 201

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7 da

ysAv

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oces

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7 da

ys

Proc

essin

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e Bu

ildin

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rtifi

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12

days

Aver

age

proc

essin

g tim

e 7

days

Und

erta

ke B

uild

ing

Insp

ectio

ns =

1 d

ayAl

l ins

pect

ions

und

erta

ken

as re

quire

d

Plum

bing

Und

erta

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lum

bing

Insp

ectio

ns =

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ayAl

l ins

pect

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und

erta

ken

as re

quire

d

66

* Natural areas management* Emergency management.


BUDGET TO DATE $000

ACTUAL TO DATE $000

VARIATION$000

ExpensesEmployee Costs 1,531 367 312 55 Plant Hire 350 86 76 10 Materials 299 72 28 44 Contracts 6,580 1,526 1,438 88 Depreciation - - - - Loan Interest - - - - Other Expenses 332 83 86 (3) Total Expenses 9,092 2,135 1,940 194 RevenuesRates 5,286 5,277 5,271 (5) Fees and Charges 66 17 30 13 Grants 80 20 10 (10) Interest - - - - Other Revenue - - - - Total Revenues 5,432 5,313 5,311 (2) Net Total 3,661 (3,179) (3,371) 192 CAPITAL TRANSACTIONSAsset Purchases 783 59 48 12 Loan Principal Repayments - - - - Borrowings - - - - Transfer From Reserves 20 20 20 -


* Waste management* Fire management

Natural EnvironmentGoalTo care for the natural environmentObjectives & Strategies* To enhance and protect the City's natural assets.* To prepare for the effective management of natural events or emergencies.* To promote environmentally sustainable practices.* To promote the use and appreciation of the natural environment.ProgramsNatural environment includes the following programs and activities:

67

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ural

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0

Tota

l Ton

nage

of K

erbs

ide

Hard

Was

te C

olle

cted

Tonn

es C

olle

cted

201

7-20

18To

nnes

Col

lect

ed 2

018-

2019

Tonn

es C

olle

cted

201

9-20

20

Kerb

side

Har

d W

aste

Col

lect

ed(T

onne

s)

COM

MEN

TS: 2

019

Resi

dent

ial H

ard

Was

te sc

hedu

led

for c

olle

ctio

n in

Oct

ober

201

9

68

Nat

ural

Env

ironm

ent

Key

perf

orm

ance

indi

cato

rs a

nd o

utco

mes

Was

te C

olle

ctio

n &

Dis

posa

lCo

llect

solid

was

te fr

om w

aste

rate

d pr

oper

ties w

eekl

yO

ngoi

ng -

Colle

ctio

n co

ntra

ct w

ith V

eolia

(201

3-20

20) o

pera

ting

in a

ccor

danc

e w

ith c

ondi

tions

. W

aste

del

iver

ed to

the

Mor

ning

ton

Park

Was

te T

rans

fer

Stat

ion.

Colle

ct sp

ecifi

ed re

cycl

able

s fro

m w

aste

rate

d pr

oper

ties f

ortn

ight

lyO

ngoi

ng -

Colle

ctio

n co

ntra

ct (2

013-

2020

) with

Veo

lia.

Mat

eria

l del

iver

ed to

SK

M R

ecyc

ling

for p

roce

ssin

g. O

ngoi

ng -

Proc

essin

g co

ntra

ct (2

014-

2019

) with

SK

M R

ecyc

ling.

Colle

ct g

reen

was

te fr

om p

rope

rtie

s rec

eivi

ng th

e se

rvic

e ev

ery

four

wee

ksO

ngoi

ng -

Colle

ctio

n co

ntra

ct w

ith V

eolia

(20

13-2

020)

. M

ater

ial d

eliv

ered

to

the

Mor

ning

ton

Park

Tra

nsfe

r Sta

tion

for p

roce

ssin

g.

Colle

ct b

ulk

hard

was

te fr

om w

aste

rate

d pr

oper

ties a

nnua

llyAn

nual

har

dwas

te c

olle

ctio

n sc

hedu

led

to b

e un

dert

aken

in O

ctob

er 2

019.

Li

tter

bins

in R

ichm

ond

and

Maj

or S

hopp

ing

area

s em

ptie

d da

ily, o

ther

litt

erbi

ns a

nd

“Dog

gy D

o” b

ins e

mpt

ied

twic

e a

wee

kO

ngoi

ng

Disp

ose

of w

aste

in a

ccor

danc

e w

ith li

cenc

e co

nditi

ons

Und

erta

ken

by C

oppi

ng R

efus

e Di

spos

al S

ite Jo

int A

utho

rity.

Publ

ic p

lace

faci

litie

s rec

yclin

g70

pub

lic p

lace

recy

clin

g bi

ns in

stal

led

acro

ss th

e Ci

ty a

nd c

olle

cted

by

Veol

ia

for p

roce

ssin

g.

Envi

ronm

enta

l Man

agem

ent

Fire

Man

agem

ent

Asse

ss a

ll Co

unci

l pro

pert

ies (

excl

udin

g th

ose

incl

uded

in th

e fir

e m

anag

emen

t pl

an) f

or fi

re h

azar

d. F

or th

ose

prop

ertie

s con

sider

ed a

fire

haz

ard

mai

ntai

n a

fuel

re

duce

d zo

ne a

roun

d th

e pr

oper

ty p

erim

eter

ann

ually

Fuel

redu

ctio

n w

orks

on

goin

g th

roug

hout

the

year

as p

er a

dopt

ed R

eser

ve

Activ

ity M

anag

emen

t Pla

ns

Revi

ew fi

re m

anag

emen

t pla

n on

ce e

very

five

yea

rs a

nd im

plem

ent

Revi

ew a

dopt

ed b

y Co

unci

l in

Janu

ary

2017

.

Nat

ural

Are

asDe

velo

pmen

t:M

aint

enan

ce:

Impl

emen

t con

trol

pro

gram

for p

riorit

y w

eeds

iden

tifie

d in

Cou

ncil'

s ado

pted

wee

d st

rate

gyW

eed

Stra

tegy

has

bee

n ad

opte

d by

Cou

ncil.

Supp

ort L

andc

are

Coas

tcar

e G

roup

s with

a $

40,0

00 g

rant

s pro

gram

Gra

nt fu

nds h

ave

been

allo

cate

d to

the

succ

essf

ul L

andc

are

appl

ican

ts.

Rem

ove

litte

r as r

equi

red

whe

n on

site

and

as p

er w

orks

ord

ers

Ong

oing

.

69

Nat

ural

Env

ironm

ent

Key

perf

orm

ance

indi

cato

rs a

nd o

utco

mes

Und

erta

ke ri

sk m

anag

emen

t ins

pect

ions

and

doc

umen

t / re

port

on

a sc

hedu

led

basis

and

repa

ir as

requ

ired

Ong

oing

.

Resp

ond

to ri

sk m

anag

emen

tU

nder

take

n as

nec

essa

ry

Emer

genc

y M

anag

emen

tIm

plem

enta

tion

of th

e Em

erge

ncy

Reco

very

Pla

n (E

RP) f

or th

e Ci

tySt

aff r

epre

sent

Cou

ncil

in R

egio

nal a

nd S

tate

em

erge

ncy

man

agem

ent

exer

cise

s.

Wor

k in

con

sulta

tion

with

rele

vant

age

ncie

s and

com

mun

ity g

roup

s to

deve

lop,

test

an

d re

fine

emer

genc

y re

spon

se m

echa

nism

s

70

GoalInfrastructure that underpins and enhances the life and growth of the City.Objectives & Strategies

* To provide for infrastructure that meets the future needs of the community.

* Drainage* Facilities management


BUDGET TO DATE $000

ACTUAL TO DATE $000

VARIATION$000

ExpensesEmployee Costs 2,913 736 735 1 Plant Hire 751 188 191 (3) Materials 471 118 57 61 Contracts 1,091 404 373 31 Depreciation 4,783 - - - Loan Interest - - - - Other Expenses 1,040 260 255 5 Total Expenses 11,049 1,706 1,612 94 RevenuesRates - - - - Fees and Charges 60 15 1 (14) Grants 837 11 5 (5) Interest - - - - Other Revenue 89 58 58 (0) Total Revenues 986 84 64 (19) Net Total 10,063 1,623 1,547 75 CAPITAL TRANSACTIONSAsset Purchases 25,684 3,996 3,094 902 Loan Principal Repayments - - - - Borrowings - - - - Transfer To Reserves - - - - Transfer From Reserves 9,383 9,383 9,383 - Capital Contributions (POS etc) - - - -


Infrastructure - Roads

Infrastructure

* To ensure that existing infrastructure is maintained and renewed to meet identifiedservice and amenity levels.

ProgramsInfrastructure includes the following programs and activities:* Roads

71


BUDGET TO DATE $000

ACTUAL TO DATE $000

VARIATION$000

ExpensesEmployee Costs 1,111 262 263 (1) Plant Hire 144 36 42 (6) Materials 71 18 29 (11) Contracts 274 132 107 26 Depreciation 769 - - - Loan Interest - - - - Other Expenses 10 2 3 (0) Total Expenses 2,379 450 443 7 RevenuesRates 2,354 2,345 2,342 (3) Fees and Charges - - - - Grants 527 132 134 2 Interest - - - - Other Revenue - - - - Total Revenues 2,881 2,477 2,476 (1) Net Total (503) (2,027) (2,033) 6 CAPITAL TRANSACTIONSAsset Purchases 5,066 1,592 1,329 263 Loan Principal Repayments - - - - Borrowings - - - - Transfer To Reserves - - - - Transfer From Reserves 2,289 2,289 2,289 -


Infrastructure - Stormwater

72


BUDGET TO DATE $000

ACTUAL TO DATE $000

VARIATION$000

ExpensesEmployee Costs 443 100 78 22 Plant Hire 91 23 13 10 Materials 126 31 0 31 Contracts 1,005 273 285 (12) Depreciation 2,142 - - - Loan Interest - - - - Other Expenses 1,119 164 171 (7) Total Expenses 4,925 592 548 44 RevenuesRates - - - - Fees and Charges 196 49 44 (5) Grants 444 111 112 1 Interest - - - - Other Revenue 353 170 185 15 Total Revenues 993 330 342 11 Net Total 3,933 261 206 55 CAPITAL TRANSACTIONSAsset Purchases 5,578 477 370 107 Loan Principal Repayments - - - - Borrowings - - - - Transfer From Reserves 1,213 1,213 1,213 -


Infrastructure - Facilities Management

73

Infr

astr

uctu

reRo

ads

Road

s

COM

MEN

TS: $

-

$20

0,00

0

$40

0,00

0

$60

0,00

0

$80

0,00

0

$1,

000,

000

Sep

Dec

Mar

Jun

Seal

ed R

oad

Mai

nten

ance

Cos

t

Seal

ed R

oad

Mai

nten

ance

cos

t 201

7-20

18 C

ost p

er q

uart

erSe

aled

Roa

d M

aint

enan

ce c

ost 2

018-

2019

Cos

t per

qua

rter

Seal

ed R

oad

Mai

nten

ance

cos

t 201

9-20

20 C

ost p

er q

uart

er

$-

$20

,000

$40

,000

$60

,000

$80

,000

$10

0,00

0 $

120,

000

$14

0,00

0 $

160,

000

$18

0,00

0

Sep

Dec

Mar

Jun

Uns

eale

d Ro

ad M

aint

enan

ce C

ost

Uns

eale

d Ro

ad M

aint

enan

ce c

ost 2

017-

2018

Cos

t per

qua

rter

Uns

eale

d Ro

ad M

aint

enan

ce c

ost 2

018-

2019

Cos

t per

qua

rter

Uns

eale

d Ro

ad M

aint

enan

ce c

ost 2

019-

2020

Cos

t per

qua

rter

COM

MEN

TS:

0102030405060

Sep

Dec

Mar

Jun

Number of RequestsPo

thol

e M

aint

enan

ce R

eque

sts

Poth

ole

Requ

ests

201

7-20

18Po

thol

e Re

ques

ts 2

018-

2019

Poth

ole

Requ

ests

201

9-20

20

COM

MEN

TS:

COM

MEN

TS:

Foot

path

requ

ests

are

insp

ecte

d in

acc

orda

nce

with

Cou

ncil'

s ado

pted

risk

as

sess

men

t for

foot

path

trip

haz

ards

. A c

ontr

act w

as a

war

ded

to u

nder

take

insp

ectio

n an

d re

port

ing

on d

efec

ts id

entif

ied

in m

ulti

purp

ose

path

way

s and

foot

path

s. T

his r

epor

t det

erm

ines

th

e re

pair

wor

ks to

be

unde

rtak

en b

ased

on

the

defe

ct le

vel (

trip

size

).

020406080100

120

140

Sep

Dec

Mar

Jun

Number of Requests

Foot

path

Mai

nten

ance

Req

uest

s

Foot

path

Req

uest

s 201

7-20

18Fo

otpa

th R

eque

sts 2

018-

2019

Foot

path

Req

uest

s 201

9-20

20

74

Infr

astr

uctu

reRo

ads

Stor

mw

ater

051015202530

Sep

Dec

Mar

Jun

Length, kmU

nsea

led

Leng

th o

f Roa

d G

rade

d

Grav

el R

oad

Gra

ded

2017

-201

8Gr

avel

Roa

d G

rade

d 20

18-2

019

Grav

el R

oad

Gra

ded

2019

-202

0

$-

$50

,000

$10

0,00

0

$15

0,00

0

$20

0,00

0

$25

0,00

0

Sept

Dec

Mar

Jun

Maintenance Cost

Stor

mw

ater

Mai

nten

ance

Cos

ts

Mai

nten

ance

Cos

t 201

7- 2

018

Mai

nten

ance

Cos

t 201

8- 2

019

Mai

nten

ance

Cos

t 201

9-20

20

0102030405060

Sep

Dec

Mar

Jun

Number of Requests

Stor

mw

ater

Req

uest

s

Requ

ests

201

7/20

18Re

ques

ts 2

018/

2019

Requ

ests

201

9/20

20

COM

MEN

TS:

The

grad

ing

of g

rave

l roa

ds is

det

erm

ined

on

cond

ition

ins

pect

ion

and

ther

efor

e no

t all

road

s are

gra

ded

with

in th

e sa

me

perio

d.

$0

$2,0

00

$4,0

00

$6,0

00

$8,0

00

$10,

000

Sep

Dec

Mar

Jun

Uns

eale

d M

aint

enan

ce C

ost p

er k

m o

f Roa

d G

rade

d

$ p

er k

m. 2

017-

2018

$ p

er k

m. 2

018-

2019

$ p

er k

m. 2

019-

2020

COM

MEN

TS:

COM

MEN

TS:

COM

MEN

TS:

75

Infr

astr

uctu

re

Faci

litie

s Man

agem

ent

$0$5

,000

$10,

000

$15,

000

$20,

000

$25,

000

$30,

000

$35,

000

$40,

000

$45,

000

$50,

000

Sept

Qua

rter

Dec

Qua

rter

Mar

ch Q

uart

erJu

ne Q

uart

er

CostVa

ndal

ism

& G

raffi

ti co

sts p

er Q

uart

er

Exp

endi

ture

201

7-20

18 E

xpen

ditu

re 2

018-

2019

Exp

endi

ture

201

9-20

20

$155

,283

$155

,200

$132

,520

$116

,900

$116

,900

YTD

$20,

865 $4

7,88

5

$32,

418

$35,

979

Exp

endi

ture

201

7-20

18

Exp

endi

ture

201

8-20

19

Exp

endi

ture

201

9-20

20

Vand

alis

m &

Gra

ffiti

Annu

al E

xpan

ditu

re C

ompa

rison

Qua

rter

ly E

xpen

ditu

re C

ompa

rison

Annu

al E

xpen

ditu

reAn

nual

Bud

get

COM

MEN

TS:

COM

MEN

T: R

osny

Bus

Mal

l -Th

ere

has b

een

an in

crea

se in

van

dalis

m w

ith 2

0 gl

ass

poly

mer

pan

els b

roke

n YT

D. T

as P

olic

e ar

e aw

are

of th

e iss

ue.

76

Infr

astr

uctu

reKe

y pe

rfor

man

ce in

dica

tors

and

out

com

es

Road

s D

evel

opm

ent

Impl

emen

t a ro

ad h

iera

rchy

to im

prov

e tr

affic

flow

and

pro

vide

a ro

ad w

idth

‘fit

for

purp

ose’

as d

efin

ed in

Cou

ncil’

s Hig

hway

s ByL

aw.

In p

rogr

ess

Mai

ntai

n a

seal

ed su

rfac

e on

all

road

s whe

re a

seal

exi

sts i

n ac

cord

ance

with

Co

unci

l’s R

oad

Asse

t Man

agem

ent P

lan.

Pro

vide

a se

aled

surf

ace

on u

nsea

led

road

s if

it is

econ

omic

to d

o so

or i

f the

re a

re si

gnifi

cant

safe

ty re

ason

s.

Und

erta

ken

as n

eces

sary

All n

ew w

orks

are

to b

e de

signe

d an

d co

nstr

ucte

d as

def

ined

in C

ounc

il’s H

ighw

ays

By-L

aw.

Und

erta

ken

as n

eces

sary

Mai

nten

ance

Mai

ntai

n ru

ral r

oad

shou

lder

s as r

equi

red.

Ong

oing

- Ba

sed

on in

spec

tions

All C

ounc

il ro

ads i

nspe

cted

and

all

poth

oles

and

edg

ebre

aks r

epai

red

up to

4 ti

mes

pe

r yea

r.U

nder

take

n as

nec

essa

ry

Gra

de u

nsea

led

Coun

cil r

oads

nd

car p

arks

up

to 3

tim

es a

yea

r with

the

exce

ptio

n of

Beg

onia

Str

eet w

hich

is to

be

grad

ed u

p to

6 ti

mes

a y

ear.

Gra

ded

as n

eces

sary

as a

resu

lt of

mai

nten

ance

insp

ectio

ns

Road

cul

vert

s ins

pect

ed u

p to

3 ti

mes

a y

ear a

nd c

lear

ed a

s nec

essa

ry.

Und

erta

ken

as n

eces

sary

Pick

up

road

side

litte

r on

Coun

cil m

aint

aine

d ro

ads w

ithin

14

days

of r

eque

st.

Und

erta

ken

as n

eces

sary

Brid

ges i

nspe

cted

ann

ually

and

repa

ired

as re

quire

d.In

spec

ted

twic

e pe

r yea

r and

mai

nten

ance

und

erta

ken

as n

eces

sary

All d

amag

e at

tend

ed to

24

hour

s a d

ay, 7

day

s a w

eek,

repa

ired

as re

quire

d.O

ngoi

ng

Atte

nd to

dam

aged

/ st

olen

road

furn

iture

with

in 1

4 da

ys o

f not

ifica

tion.

Und

erta

ken

as n

eces

sary

Urb

an se

aled

road

s sw

ept a

t lea

st o

nce

ever

y 8

/10

wee

ks.

Ong

oing

Road

rese

rves

insp

ecte

d an

nual

ly a

nd P

1 ha

zard

s dea

lt w

ith o

n a

sche

dule

d ba

sis.

Insp

ectio

ns in

clud

e fo

otpa

ths &

cyc

lew

ays,

ker

b &

gut

terin

g, tr

affic

man

agem

ent

signs

on

Coun

cil r

oads

, str

eet s

igns

, saf

ety

fenc

e, g

uide

pos

ts, g

uard

rails

, pos

t &

cabl

e ba

rrie

rs, s

eats

, litt

er /

dogg

ie b

ins,

flag

pole

s / li

ghtp

oles

, lig

ht b

olla

rds a

nd

vege

tatio

n.

Und

erta

ken

as n

eces

sary

-Var

ious

insp

ectio

ns u

nder

take

n an

d w

orks

un

dert

aken

dur

ing

pave

men

t ins

pect

ions

77

Rich

mon

d to

wns

hip

natu

re st

rips

Mow

ed tw

ice

per y

ear

for a

ppro

ved

appl

icat

ions

by

elde

rly re

siden

ts o

nly

Mow

ing

of fu

ll w

idth

Rur

al R

oad

verg

es a

s def

ined

in C

ounc

il’s R

oad

Asse

t M

anag

emen

t Pla

n on

ce a

yea

r.W

eed

spra

ying

aro

und

traf

fic fu

rnitu

re w

ill b

e un

dert

aken

pen

ding

wea

ther

co

nditi

ons a

nd v

erge

gro

wth

.Ro

ads/

Cont

…Re

spon

d to

tree

mai

nten

ance

risk

man

agem

ent a

nd si

ght h

azar

d iss

ues w

ithin

road

re

serv

atio

ns a

s nec

essa

ry.

Und

erta

ken

as n

eces

sary

Road

safe

ty a

udit

to b

e co

nduc

ted

on a

5 y

early

bas

is an

d Ro

ad c

ondi

tion

surv

ey

unde

rtak

en o

n a

2 ye

arly

bas

is.Ro

ad S

afet

y au

dit c

ompl

eted

, Sep

tem

ber 2

014

with

reco

mm

enda

tions

still

be

ing

impl

emen

ted.

Nex

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yea

rPr

ovid

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anci

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ssist

ance

to th

e op

erat

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of t

he S

ES C

lare

nce

unit

In p

rogr

ess

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re a

ll bu

ilt fa

cilit

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ithin

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ncil

mai

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Le

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Cont

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orks

as r

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red

79

% Gross Audited Receipts (**refer below) $85,000 $0 $0

Total Revenues $85,000 $0 $0

Power & Gas $205,800 $51,450 $55,779YMCA $299,954 $74,989 $73,437Maintenance, Security, Compliance $53,100 $14,325 $7,314Total Expenditure $558,854 $140,764 $136,530

Net ($473,854) ($140,764) ($136,530)Comments:

-19.8%29,578 36,876

Attendees Percentage Variance Previous Year Total Attendees For Period July 2019 to September 2019Total Attendees For Period July 2018 to September 2018

Clarence Aquatic CentreActivity Report - September 2019

ANNUAL BUDGET

YTD Budget ACTUAL

** Income from YMCA (% of Gross Audited Receipts) is due following the YMCA end of financial year audit process and will be paid in accordance with the lease agreement**

Negotiations have been undertaken and agreement entered into, in that the YMCA will make monthly payments to cover amoubts due.YMCA have advised they are waiting on the final Auditors Report 2018-2019 to determine amount payable yto Council.

020000400006000080000

100000120000140000160000

Amou

nt

Total Expenses

YTD Budget Total Expenditure

-

10,000

20,000

30,000

40,000

50,000

September Quarter December Quarter March Quarter June Quarter

Num

ber o

f Pat

rons

Clarence Aquatic Centre Attendees

2018-2019 2019-2020

80

Capi

tal W

orks

sept

embe

r 19

quar

ter

Proj

ect

Budg

et 1

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plus

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plet

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mpl

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5001

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Scho

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5001

40 -

Scho

ol R

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nstr

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8,50

08,

925

10%

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5001

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Offi

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Proj

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Estim

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Min

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5002

98 -

SW E

rosio

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ntro

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Jun-

20Bu

dget

car

ried

over

from

pre

viou

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pen

drai

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cha

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s are

bei

ng m

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er

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k is

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5002

99 -

SW U

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1,03

9,20

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plet

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prov

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ted

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ign

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r pro

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5003

00 -

SW S

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Belle

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rah,

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Was

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5002

34 -

Kang

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Com

plet

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0235

- Li

ndisf

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215,

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Aug-

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Mar

ch 2

050

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- Cl

aren

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p Ga

tes

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Nov

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Cont

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orks

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in N

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- Cl

aren

don

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Ova

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Apr-

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orks

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perio

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ks to

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com

plet

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Oct

19

5003

17 -

Activ

e Re

crea

tion

Mas

ter P

lans

37,1

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Jun-

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e Pl

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5003

45 -

East

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16,1

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166

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Coun

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pro

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5003

46 -

Lind

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enni

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25,0

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5003

47 -

Opo

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Boa

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9,79

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5003

48 -

Risd

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5,78

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Subs

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Oct

19

5003

49 -

Sand

ford

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s50

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Jun-

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men

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mas

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com

mitt

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120,

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Jun-

20Co

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war

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Tota

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Proj

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Tota

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Estim

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Pass

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arra

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omm

unity

Gar

den

6,81

81,

219

90%

Oct

-19

Nea

ring

com

plet

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5002

49 -

Trac

ks a

nd T

rails

925,

897

141,

327

20%

Jun-

20

Com

plet

ed: T

ranm

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Fore

shor

e to

sout

h of

Pin

dos P

ark;

Pot

ters

Hill

to F

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irect

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Cla

renc

e Pl

ains

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vule

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plet

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May

's Be

ach

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rem

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ly N

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Plan

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co

mm

ence

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nex

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ject

s50

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- Ri

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112,

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Jun-

20Fi

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dev

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mas

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of V

illag

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to p

rese

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Cou

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wor

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p50

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- Be

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e Pa

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Dec-

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com

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r eng

aged

for g

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quip

men

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3,51

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Apr-

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desig

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ay50

0257

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chm

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Rive

rban

k Pa

rk ir

rigat

ion

& p

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55,8

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Jun-

20He

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Dec-

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com

plet

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5002

59 -

Duke

Par

k Fe

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Feb-

20Pr

elim

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y de

sign

requ

ired

5002

62 -

Rosn

y Pa

rk G

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Bel

t mas

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lan

(Ros

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ark

publ

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ours

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Aug-

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ot c

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18,0

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Irrig

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5002

68 -

Sout

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val m

aste

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6,08

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7,52

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inve

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way

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5002

69 -

Nie

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pla

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park

repa

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60,4

4650

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c-19

Play

equ

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mpl

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5002

72 -

Sout

h St

reet

Res

erve

reha

bilit

atio

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8,99

710

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mpl

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5003

05 -

Nat

one

Park

pla

y eq

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ZAC

Park

pre

cinc

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Jun-

20N

ot c

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ctor

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170,

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332

5%Ju

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Cons

ulta

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com

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e. N

ew L

ands

cape

Pla

n be

ing

prep

ared

5003

52 -

Sale

Yar

d Co

rner

Ric

hmon

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rk70

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Apr-

20Li

ghtin

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s inc

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mas

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desig

n un

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Sep-

19Re

plac

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ived

and

inst

alla

tion

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ccur

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t qua

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5003

56 -

How

rah

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foot

stat

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8,00

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100%

Com

plet

e

5003

95 -

Sout

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nal P

ark

stag

e 1

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repa

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5003

96 -

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Sep-

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roup

to b

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tabl

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5003

98 -

Sout

h Te

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e Sk

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Park

wat

er st

atio

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Apr-

20Pr

elim

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repa

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Mar

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Nat

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5002

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7,95

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Mar

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Ong

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itial

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stal

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t to

Coun

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orks

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in N

ov 1

9

5002

12 -

Tree

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lace

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Jun-

20O

ngoi

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l pro

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plac

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ith su

itabl

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w tr

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t app

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5002

13 -

Fire

Man

agem

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32,2

5915

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50%

Mar

-20

Fire

trai

l upg

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gres

sing

5003

57 -

Pipe

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y Es

plan

ade

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urbi

shm

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f for

esho

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ks

5003

58 -

Henr

y St

Dul

cot -

Veh

icle

acc

ess f

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mer

genc

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ater

tank

36,8

000

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Feb-

20Se

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prov

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prin

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l for

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5003

59 -

Laud

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each

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faci

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810

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5003

61 -

Rose

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bilis

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all

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nviro

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3,40

746

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84

Proj

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Budg

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(In

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Carr

yove

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Tota

l Cos

ts

plus

Ord

ers

Plac

ed Y

TD%

Com

plet

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Estim

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Co

mpl

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Faci

litie

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ent

5001

59 -

Publ

ic T

oile

ts a

nd C

hang

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2,61

4,75

460

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40%

Jun-

20Cl

aren

ce M

ount

ain

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k DA

app

rove

d, p

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ith E

xelo

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refu

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at d

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app

rova

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0161

- Ro

sny

Hist

oric

Cen

tre

Man

agem

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lan

39,5

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plet

e

5001

62 -

Belle

rive

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dwal

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shad

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new

al32

5,50

263

,469

15%

Jun-

20De

sign

com

plet

e; sc

hedu

ling

cons

truc

tion

for S

tage

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Sha

de a

wni

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plac

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Was

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de

5001

65 -

Clar

endo

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val P

avili

on -

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e 1

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dam

age

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ssita

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build

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rem

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pla

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sura

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cove

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5001

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wat

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962,

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6.

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/21

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s50

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CLARENCE CITY COUNCIL - Home - City of Clarence...20 people participated in the IOTA workshop with...

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Transcript of CLARENCE CITY COUNCIL - Home - City of Clarence...20 people participated in the IOTA workshop with...