CIVIL AVIATION AUTHORITY OF NEPAL€¦ · This Handbook has been prepared pursuant to -5 sub-clause...

i

CIVIL AVIATION AUTHORITY OF NEPAL

ANS Safety Standards Department

ANS Inspector Handbook (ATM/AIS/PANS-OPS/CNS)

This handbook supersedes all previous handbooks related to ATM/PANS-OPS/AIS and CNS

Second Edition

January 2013

ii

FOREWORD This Handbook has been prepared pursuant to clause-5 sub-clause ‘Pha’ and Clause-35 of Civil Aviation Authority of Nepal Act, 2053 (1996) and Rule-82, Schedule-3 of Civil Aviation Regulation, 2058 (2002) for the use and guidance of ANS Inspectors in performing their duties. It is emphasized that all matters pertaining to an inspector’s duties and responsibilities cannot be covered in this manual. Inspectors are expected to use good judgment in matters where specific guidance has not been given. This is a controlled document and is subject to periodic review. Air Navigation Services Safety Standards Department will maintain this document as complete, accurate and up-dated as possible. Comments and recommendations for revision/amendment action to this publication should be forwarded to the Director of ANS Safety Standards Department. This handbook supersedes all previous handbooks related to ATM/PANS-OPS/AIS and CNS. ------------------------ Tri Ratna Manandhar Director General Civil Aviation Authority of Nepal

iii

Record of amendments and corrigenda

Amendments No

Date of Issue

Date Entered

Entered by

Corrigenda No

Date of Issue

Date Entered

Entered by

1

1. INTRODUCTION 1.1. Civil Aviation Authority of Nepal (CAAN) is acting as an Air Navigation

Service Provider (ANSP), Regulator and Aerodrome Operator. To make a functional separation between ANSP and regulator and to carry out effective safety oversight of ANSP, CAAN has established a separate Directorate; Civil Aviation Safety Regulation Directorate (CASRD). The ANS Safety Standards Department (ANSSSD) has been formed within Civil Aviation Safety Regulation Directorate to perform the safety oversight function of ATM, PANS- OPS/ Maps & Charts, AIS, SAR and CNS. Accordingly, ATM, PANS-OPS, AIS and CNS Inspectors are appointed within ANS Safety Standards Department who will carry out their duties as per the policies laid down in this manual. The Inspectors shall oversight all aspects of ANS concerning services, procedures, method and functions of ANS service provider and their applicability in accordance with relevant CARs, ICAO Annexes, Manuals, CAAN rules, regulation, directives and related documents.

2. STATUTORY AUTHORITY

2.1. ANS Safety Standards Department is established within the Civil Aviation Safety Regulation Directorate and is authorized by the DGCA to carry out safety oversight function in the field of ATM, PANS-OPS/ Maps & Charts, AIS, SAR and CNS.

2.2. To ensure flight safety, ANS Inspectors are authorized to give necessary directives to the ANSPs, if there are any issues that need immediate attention.

3. OBJECTIVES OF SAFETY OVERSIGHT INSPECTION

3.1. The objectives of the safety oversight inspection are as follows: a. Ascertain compliance with the Civil Aviation Requirement (CARs),

ICAO Standards and Recommended Practices and ANSP's SMS procedures,

b. Ensure adherence with prescribed standards and procedures in the provision of air traffic services,

c. Determine the effectiveness of safety planning in CNS/ATM operations, and, highlight significant findings (where appropriate),

d. To identify areas for improvement in ANS system.

2

4. SCOPE OF SAFETY OVERSIGHT INSPECTION

4.1. In accordance with ICAO and ANSSS provisions in terms of ANS safety oversight, the scope of safety oversight inspections may include ATS operations, Aeronautical Information Service (AIS), PANS-OPS Instrument Flight Procedures designs, Search and Rescue Operations (SAR), CNS and any other aspects of the ANS systems and services.

4.2. The scope of the Safety Oversight Inspection will mainly cover the four broad components;

a. Personnel, Licensing & Training b. Equipment / Materials / Environment c. Procedures d. Documentation

5. STAFF REQUIREMENT

5.1. ANS Safety Standards Department shall make available a sufficient number of suitable Inspectors, with sound knowledge in related field, experienced, qualified and having the capabilities to accomplish the wide range of safety oversight activities. Adequate number of Inspectors will be assigned to conduct safety oversight task relating to each field based on its volume and activities.

6. JOB DESCRIPTION OF ANS INSPECTORS

6.1. AIS INSPECTOR

6.1.1. Name of the Office:- ANS Safety Standards Department

Civil Aviation Authority of Nepal Kathmandu.

6.1.2. Title of Position:- AIS Inspector 6.1.3. Service:- Technical 6.1.4. Group:- Civil Aviation Operations 6.1.5. Sub Group:- Air Traffic Services 6.1.6. Department:- ANS Safety Standards Department 6.1.7. Reporting Officer:- Director, ANS Safety Standards Department 6.1.8. Brief Description of the Position and its Purpose: - The holder of this

position shall be responsible for performing Safety Oversight function of AIS service providers in Nepal. The purpose of this position is to ensure the compliance of CAR-15, relevant manuals, documents, CAAN rules,

3

regulations, directives and upgrade the safety level of AIS service provider.

6.1.9. Duties and Responsibilities:-

6.1.9.1. Develop and amend Inspector Handbook/Checklist necessary for inspection.

6.1.9.2. Formulate and implement AIS Safety Audit Surveillance Program 6.1.9.3. Prepare safety oversight inspection schedule to inspect AIS

Division at CAAN Head Office, AIS Division at TIACAO, International NOTAM Office and other Aerodromes concerning AIS matters.

6.1.9.4. Carry out safety oversight inspection and surveillance of AIS service provider to ensure the proper implementation of CAR-15, related documents, manuals and directives issued by CAAN as per the approved program of the department and report deficiencies noted for remedial action.

6.1.9.5. Prepare inspection report and highlight the deficiencies, if any. 6.1.9.6. To ensure flight safety, issue immediate directives to the service

provider if there are any issues that need immediate attention. 6.1.9.7. Coordinate with concerned units to amend AIS related documents

to incorporate changes in ICAO SARPs and advise the Head of the Department.

6.1.9.8. Prepare documents, manuals related to AIS. 6.1.9.9. Participate in any in-house and abroad workshops and seminars

related to AIS matters. 6.1.9.10. Develop training program for inspectors.

6.1.10. Qualification - An AIS Inspector shall have the following

qualifications: 6.1.10.1. Trained in basic and advance AIS. 6.1.10.2. The AIS inspector should have at least 10 years of job experience

in AIS/ATS operations. 6.1.10.3. The inspector should have adequate knowledge of ICAO Annex-15

and Doc 8126, Civil Aviation Act and other relevant CAAN rules and regulations.

6.1.10.4. The inspector should have adequate knowledge of State Safety Program, Safety Management System (SMS), and ICAO Safety Audit Program.

6.1.10.5. Knowledge of Human Factors involved in flight operation. 6.1.10.6. Knowledge of Quality Management System in AIS.

4

6.1.10.7. The inspector should have successfully completed an audit/ inspection course from an approved institution.

6.2. ATM INSPECTOR

6.2.1.1. Name of the Office:- ANS Safety Standards Department

Civil Aviation Authority of Nepal Kathmandu

6.2.1.2. Title of Position:- ATM Inspector 6.2.1.3. Service:- Technical 6.2.1.4. Group:- Civil Aviation Operations 6.2.1.5. Sub Group:- Air Traffic Services 6.2.1.6. Department:- ANS Safety Standards Department 6.2.1.7. Reporting Officer:- Director, ANS Safety Standards Department 6.2.1.8. Brief Description of the Position and its Purpose: - The holder of

this position shall be responsible for performing Safety Oversight function of ATM service providers in Nepal. The purpose of this position is to ensure the compliance of relevant CARs, manuals, documents, CAAN rules, regulations, directives and upgrade the safety level of ATM service provider.

6.2.1.9. Duties and Responsibilities:- 6.2.1.9.1. Develop and amend Inspector Handbook/Checklist necessary

for inspection. 6.2.1.9.2. Formulate and implement ATM Safety Audit Surveillance

Program 6.2.1.9.3. Prepare safety oversight inspection schedule to inspect ATM

service provider. 6.2.1.9.4. As per the approved program of the department, carry out

safety oversight inspection and surveillance of ATM service provider to ensure the proper implementation of relevant ICAO Annexes, CARs, ATC Manual, related documents, manuals and directives issued by CAAN.

6.2.1.9.5. Prepare inspection report and highlight the deficiencies, if any.

6.2.1.9.6. To ensure flight safety, issue immediate directives to the service provider if there are any issues that need immediate attention.

6.2.1.9.7. Coordinate with concerned units to amend ATM related documents to incorporate changes in ICAO SARPs and advise the Head of the Department.

5

6.2.1.9.8. Prepare documents, manuals related to ATM. 6.2.1.9.9. Participate in any in-house and abroad workshops and

seminars related to ATM matters. 6.2.1.9.10. As and when required, participate in the investigation of

ANS related Accident/Incident and Occurrences and submit the report.

6.2.1.9.11. Develop training program for ATM inspectors. 6.2.1.9.12. Ensure that ATM service provider has developed policy and

procedures for determining the capacity of ATS system, including the number of staff required to ensure the provision of an adequate ATS system.

6.2.1.9.13. Ensure service provider has developed training program including refresher training for ATS staff.

6.2.1.9.14. Ensure that training records or files for its ATS staff are maintained.

6.2.1.9.15. Ensure procedure developed by ATS service provider for continued competency of ATC in new equipment, procedures and updated communication.

6.2.1.10. Qualification - An ATM Inspector shall have at least the following qualifications:

6.2.1.10.1. Holds or have held an ATC license/certificate with aerodrome, approach, and area control ratings and 10 years experience in air traffic control.

6.2.1.10.2. The inspector should have successfully completed an audit/ ATM inspection course from an approved institution.

6.2.1.10.3. Possess adequate knowledge of aviation Law and experience in ATS procedures/practices, personnel licensing/ training, procedure designing

6.2.1.10.4. Possess training in SMS in ATM, USOAP, and CNS/ATM system.

6.2.1.10.5. Possess good analytical ability; good inter personnel skills, flexibility of approach and some auditing experience.

6.3. PANS-OPS INSPECTOR

6.3.1. Name of the Office: - ANS Safety Standards Department

Civil Aviation Authority of Nepal Kathmandu.

6.3.2. Title/ Position: - PANS-OPS Inspector 6.3.3. Service: - Technical

6

6.3.4. Group: - Civil Aviation Operations 6.3.5. Sub Group: - Air Traffic Services 6.3.6. Department: - ANS Standards Department 6.3.7. Reporting Officer: - Director, ANS Safety Standards Department 6.3.8. Brief Description of the Position and its Purpose: - The holder of this

position shall be responsible for performing safety oversight functions of PANS-OPS service providers in Nepal. The purpose of this position is to ensure the compliance of relevant CARs, manuals, documents, CAAN rules, regulations, directives of PANS-OPS service provider.

6.3.9. Duties and Responsibilities:- 6.3.9.1. Develop and amend Inspector Handbook/Checklist for use. 6.3.9.2. Formulate and implement PANS-OPS Safety Audit Surveillance

Program 6.3.9.3. Carry out safety oversight inspection and surveillance of PANS-

OPS service provider as per the approved program of the department and report deficiencies noted for remedial action.

6.3.9.4. To ensure flight safety, issue immediate directives to the service provider if there are any issues that need immediate attention.

6.3.9.5. Prepare documents, manuals related to Instrument Flight Procedure design and submit to the chief of Department for approval.

6.3.9.6. Participate in any in-house and abroad workshops and seminars related to PANS-OPS matters

6.3.9.7. Prepare inspection schedule to inspect PANS-OPS service provider. 6.3.9.8. Ensure if service provider has developed adequate training program

including refresher training for PANS-OPS technical staff. 6.3.9.9. Perform any other duty assigned by the Chief to enhance

performance of the department. 6.3.10. Qualifications: A PANS-OPS Inspector shall possess at least the

following qualification: 6.3.10.1. Have completed basic course in ATC/ATS. 6.3.10.2. Possess basic/advance training including refresher course in PANS-

OPS. 6.3.10.3. The inspector should have successfully completed an audit/ ATM

inspection course from an approved institution. 6.3.10.4. Possess adequate knowledge of aviation Law and experience in

PANS-OPS procedures/ practices, personnel licensing/ training, instrument flight procedure designing.

6.3.10.5. Analytical ability, good inter personnel skill, flexibility of approach and some safety oversight experience.

7

6.4. CNS INSPECTOR

6.4.1. Name of the Office: - ANS Safety Standards Department Civil Aviation Authority of Nepal Kathmandu.

6.4.2. Title/ Position: - CNS Inspector 6.4.3. Service: - Technical 6.4.4. Group: - Electronics & Telecommunications Engineering 6.4.5. Sub Group: - NA 6.4.6. Department: - ANS Safety Standards Department 6.4.7. Reporting Officer: - Director, ANS Safety Standards Department 6.4.8. Brief Description of the Position and its Purpose: - The holder of this

position shall be responsible for performing safety oversight functions of CNS service providers in Nepal. The purpose of this position is to ensure the compliance of relevant CARs, ICAO Annexes, manuals, documents, CAAN rules, regulations, and directives of CNS service provider.

6.4.9. Duties and Responsibilities:- 6.4.9.1. Develop and amend Inspector Handbook/Checklist for use. 6.4.9.2. Formulate and implement CNS Safety Audit Surveillance Program 6.4.9.3. Carry out safety oversight inspection and surveillance of CNS

service provider as per the approved program of the department and report deficiencies noted for remedial action.

6.4.9.4. To ensure flight safety, issue immediate directives to the CNS service provider if there are any issues that need immediate attention.

6.4.9.5. Participate in any in-house and abroad workshops and seminars related to CNS matters

6.4.9.6. Prepare inspection schedule to inspect CNS service provider. 6.4.9.7. Ensure if service provider has developed adequate training program

including refresher training for CNS technical staff. 6.4.9.8. Perform any other duty assigned by the Chief to enhance

performance of the department. 6.4.10. Qualifications: A CNS Inspector shall possess at least the following

qualification: 6.4.10.1. Have minimum of ten years of technical work experience in

aeronautical telecommunication field after having completed basic course in aeronautical telecommunication maintenance or in bachelor in electronics and/or communication engineering.

6.4.10.2. Possess basic/advance training either in navigation or surveillance course.

8

6.4.10.3. The inspector should have successfully completed an audit/ inspection course from an approved institution.

6.4.10.4. Possess adequate knowledge of aviation Law and experience in CNS procedures/ practices, personnel licensing/ training,

6.4.10.5. Analytical ability, good inter personnel skill, flexibility of approach and some safety oversight experience.

7. THE ROLE OF INSPECTOR(S)

7.1. The tasks to be undertaken by each inspection team member will be assigned by the team leader. These tasks may include conducting interviews with staff of the unit, section or division being inspected, reviewing documentation, observing operations, and writing material for the inspection report.

8. PLANNING AND PREPARATION OF INSPECTION

8.1. A formal notification of intention to perform the inspection should be forwarded to the unit, section or division to be inspected in adequate time for any necessary preparations for the inspection to be made. This notification should specify at least the following information:

a. The unit, section or division to be inspected; b. The authority under which the inspection is conducted; c. The proposed schedule; d. The overall purpose of the inspection and the scope of the topics to

be discussed; e. The number and type of staff who may be required for interview, f. The documentation required by the inspection team: and g. The name of inspection team members.

9. INSPECTION PROCEDURES

9.1. The techniques for gathering the information on which the inspection

team’s assessment will be made include: a. Review of documentation; b. Interviews with staff; and c. Observations by the inspector d. The inspection team should work systematically through the items on

the relevant checklists (as mentioned in appendix A, B, C). e. Observation should be noted on standard observation sheets.

9

10. INTERVIEWS

10.1. The principal way in which inspectors obtain information about the functioning of the systems is by asking question.

10.2. The persons to be interviewed should be drawn from a range of management, supervisory operational positions.

10.3. The purpose of inspection interviews is to elicit information, not to enter into discussions.

10.4. All Inspectors should observe the following guidelines relating to the conduct of inspection interviews:

a. Listen attentively and let the speaker know you are listening. b. Remain neutral. Do not disagree, criticize or interrupt. c. Ask ‘W’ questions – what, why, where, when, who, and how- these

are the key words that will bring forward facts and information. 11. INSPECTOR WORK SCHEDULE

11.1. An AIS Inspector shall conduct the inspection work in International NOTAM Office and AIS Division of CAAN Head Office at the interval of 3 months starting on as per the schedule published annually.

11.2. ATM, PANS-OPS and CNS Inspectors shall conduct the inspection work in CAAN Head Office and TIACAO at the interval of 6 months and in other domestic airports once in a year.

11.3. The inspection schedule shall be published annually. 12. CATAGORIES OF SAFETY OVERSIGHT INSPECTION FINDINGS

12.1. The terms and definitions of Safety Oversight Inspection findings are as

follows; a. Non-compliance: A Safety Oversight Inspection finding that

identifies areas where Civil Aviation Requirement and ICAO Standards and Recommended Practices and provisions in ATC manual and ICAO PANS ATM DOC 4444 are not implemented.

b. Non-adherence: A Safety Oversight Inspection finding that identifies areas where standards and procedures specified in the ATCM and related documents are not applied or not applied correctly.

c. Observations: An area which, in the view of the Safety Oversight Inspection team, could improve efficiency and/or generate improved safety outcome, and which the Safety Oversight Inspector should note and address.

10

13. SUBMISSION OF REPORT

13.1. Inspection report including all findings, if any, shall be submitted to the DGCA through the Director of ANSSS Department (ANSSSD) within two weeks of conduct of inspection.

13.2. Upon the approval of the report by the DGCA, ANSSSD shall issue letters to all ANSPs asking Corrective Action Plans (CAPs) addressing the findings.

13.3. ANSSSD will check the CAPs submitted by the ANSPs whether all the findings are properly addressed or not. If some of the findings are not addressed properly, ANSSSD shall again write to the ANSPs to submit another CAP.

13.4. Any finding will be closed if the CAP is fully addressing it and is realistic 14. CORRECTIVE ACTION PLAN (CAP)

14.1. Based on the inspection findings and recommendations, the audited party (ANSP) shall establish a corrective action plan (CAP) which defines immediate short-term remedial actions, if applicable, and/or long-term corrective actions planned.

14.2. CAP, except for safety notifications that require immediate action by the audited/inspected party, should normally be forwarded to ANSSSD within four weeks upon receipt of the audit/inspection report.

14.3. Further, the audited/inspected party should nominate reasonable action due date(s) by which corrective action(s) is/are to be completed. Reason(s) should be given when the above action due date cannot be projected.

15. TRAINING OF INSPECTORS

15.1. An inspector shall not carry his/her duties without having proper training in his areas including Audit/ Inspection training.

15.2. Initial and Specialized training shall be arranged for all inspectors to perform safety oversight function efficiently.

15.3. Since the responsibility of inspectors is mainly implementing the civil aviation requirement and various rules and orders, their knowledge on the subject must be current, as such a periodic recurrent of the same is

11

considered imperative. Such refresher course should be programmed at least once in a year.

16. PERSONAL ETHICS AND CONDUCT

16.1. As Inspectors are always in the public eye, they are expected to exercise good judgment and professional behavior at all times while on and off duty.

16.2. All Inspectors must observe the following rules of conduct: 16.3. Report for work on time and in a condition that will permit performance

of assigned duties 16.4. Maintain a professional appearance, as appropriate, during duty hours 16.5. Respond promptly to directions and instructions received from Director of

ANS standard department 16.6. Exercise courtesy and tact in dealing with co-workers, director and others.

17. INSPECTOR CREDENTIALS

17.1. CAAN Inspector Identification that identifies the Inspector as an “Authorized Person” shall be issued by Director General of CAAN for the purpose to perform the duties and exercise the powers

17.2. An Inspector must display his credential on an outer garment to be permitted entry into airport secured areas, and while working in these areas.

17.3. If the credential is lost, stolen, or damaged, the Inspector should report the occurrence to the Director of ANS Safety Standard Department immediately.

12

Appendix A

Inspection Checklist for ATM Person undertaking inspection Organization being inspected Date of inspection

Information Sources Documents Reviewed

Individuals Interviewed

Units Visited

13

A. Personnel, Licensing & Training S.N.

Inspection Checklists/Questioners Evaluation Remarks/ Comments

1 Is there an organizational structure for licensing of ATCOs? If yes, Is the organizational structure adequate to effectively accomplish its functions and responsibilities in establishing the system for co-ordination and/or control of licensing of ATCOs?

Satisfactory Not Satisfactory Not Applicable Not Inspected

2 Is there a system established to ensure proficiency of licensed ATCOs?


3 Is there a regular training program for ATCOs including refresher training including training in new equipment/ procedures?


4 Is there a training program for ATCOs on handling of aircraft emergencies and operational under conditions with failed and degraded facilities and systems?


5 Does the service provider maintain personal file for each license holder, which contains all correspondence, applications, assessments, examination results and other licensing documentation? If yes, who has access to those records, and how is confidentiality and security of individual records maintained? If not, what are the arrangements to keep these records?


6 Has the ATS service provider implemented English Proficiency for ATCOs?


7 Is there a provision for random check of ATCO's job?

Satisfactory Not Satisfactory

14

Not Applicable Not Inspected

B. Equipment / Materials / Environment S.N.

Inspection Checklist/Questioner Evaluation Remarks/ Comments

1 How is the physical environment of the ATM operational unit? 1.1 Noise 1.2 Temperature / Humidity 1.3 Ventilation 1.4 Lighting 1.5 Tidiness 1.6 Display of ATS information


2 What are the shift hours and declared hours of operations?


3 Are there any sad practices developed among ATCOs which are safety hazards or might lead to safety hazards? 3.1 Using mobile phone 3.2 Reading papers/books 3.3 Using short cuts while giving instructions to the pilots


4 Are the ATM workspaces safe and efficient under the most demanding work conditions?


5 Are there adequate R & R facilities for ATCOs on shift duties? 5.1 Rest area 5.2 Canteen 5.3 Sporting facilities 5.4 Washroom 5.5 Others


6 Besides equipment used for ATS purposes, what kind of other administrative support and

Satisfactory Not Satisfactory

15

equipment is available for ATCOs? 6.1 Photocopiers 6.2 Computers 6.3 Laptop/notebook 6.4 Facsimile 6.5 Printing facilities 6.6 Internet/intranet

Not Applicable Not Inspected

7 Have written terms of reference been developed and given to ATCOs?


8 Is there an internal auditing program to verify compliance with approved procedures and established policies?


9 Has the organizational structure been developed? If yes, Is the organizational structure adequate to effectively accomplish functions and responsibilities of ATM?


10 What ATM operational equipments are used in the operational unit?

10.1 Radar Tick applicable only

10.2 Radio (VHF) 10.3 Radio (HF) 10.4 Stand-by Radio 10.5 Portable/Hand held Radio 10.6 Walkie talkie 10.7 Headset 10.8 Handset 10.9 ATIS 10.10VHF Communication Recorder 10.11Public announcement 10.12Remote Control and Monitoring System 10.13AMHS/ AFTN 10.14Binoculars 10.15RVR


16

10.16Anemometer 10.17Others

11 What ATM operational facilities/ charts are used in the operational unit? 11.1 Airport Crash Map 11.2 Airport Emergency Map 11.3 Charts 11.4 Visibility Check Points 11.5 Instrument Flight Procedures 11.6 Lateral separation points 11.7 Obstacle Limitation Surface (OLS) 11.8 Power Supply 11.9 Back-up/Generator Set 11.10 Solar system 11.11UPS


12 Is there a system established to maintain ATM operational equipment to achieve the required technical performance? If yes, who is responsible to maintain these equipment? If not, what is the alternate means to achieve the required technical performance of the equipment?


13 Is there a system of timely and appropriate detention/warning of system failure and degradation of equipment provided for ATCOs? Is there a provision of adequate back up facilities and/or procedures in the event of a system failure or degradation? Is the monitoring mechanism of Nav-Aid system available in the ATS operation unit? If not, what is the alternate means of warning ATCOs about the failure of the Nav-Aid system?


14 Is there a quality assurance of equipment Satisfactory

17

system? Not Satisfactory Not Applicable Not Inspected

15 Are ATM equipment and facilities adequate to achieve the responsibilities and functions of the ATS operational unit?


16 Is number of current ATS staff adequate to effectively accomplish ATS functions and responsibilities?


17 Are all ATS positions manned with properly rated controller?


18 Is there a system, established and implemented for reporting air traffic incidents?


19 Are the ATS incidents investigated and followed up properly?


21 Is there an SMS program? If yes, is there an internal audit of the SMS program?


22 Is the management of safety issues competently carried out?


23 Is previous recommendation issued by ATM inspectors have been implemented?


C. Procedures, Operational conditions and Supervision

18

1 Is there a periodic review of procedure manual for adequacy, currency and updated as necessary?


2 Is there a written procedure for hand-over and take-over of watches?


3 Has the ATS service provider developed contingency procedures including RODA in case of equipment degradation/ failure or any other abnormal occurrences?


4 Has the ATS service provider developed and promulgated LOA between adjacent ATS units, Meteorological authority, Operators and other related units?


5 Has the ATS service provider developed and implemented local procedures?


6 Has the ATS service provider developed appropriate procedures for low visibility aerodrome operations?


7 Has the ATS service provider developed and implemented Airport Emergency Plan (AEP) which includes ATS part?


8 Has the ATS service provider determined the ATS capacity to ensure traffic volumes and associated controller workloads do not exceed defined safe levels? If not, are there any procedures in place for regulating traffic volumes whenever necessary?


9 Are there proper arrangements for supervision of ATC's job? If, yes, is there regular briefing, interaction with the supervisor?


19

If not, what are the measures applied to ensure proper vigilance of ATCo's job?

D. Documentation

1 Is there a technical library? Satisfactory

Not Satisfactory Not Applicable Not Inspected

2 Are the updated relevant CARs, ICAO Annexes, documents and other technical documents readily available to the ATCOs? 2.1 ICAO Annexes & Doc 2.2 AIP Nepal 2.3 ATC Manual 2.4 Others (specify)


3 Are the following up-to-date documents and logbooks available in the ATS units? If yes, are the logbooks properly filled and updated as necessary? 3.1 Runway and other facilities (equipment, lights etc.) Inspection Logbook 3.2 Emergency Procedures 3.3 Contingency Procedures 3.4 RODA 3.5 LOA


20

Appendix B

Inspection Checklist for PANS-OPS Person undertaking inspection Organization being inspected Date of inspection



Units Visited

21

, S.N.


1 Does the service provider ensure that construction of visual and instrument flight procedures are in accordance with PANS-OPS vol-2 Doc. 8168? If not, what is the alternate means of compliance to ensure at least the same standards as Doc. 8168?


2 Does the service provider have sufficient number of staff to carry out work in the field of PANS-OPS?


3 Does the service provider have proper facilities for designing instrument flight procedures (e.g. designing room, computers, charts etc.)


4 Does the service provider maintain training records or files for PANS-OPS technical staff? If not, which entity is responsible to maintaining such records? What is the status of such records, complete, incomplete etc?


5 Is there any regular training program for the PANS-OPS technical staff? If not, what is the means of ensuring that the technical remain updated with latest amendments or versions of the aforesaid documents?


6 Does the service provider ensure that flight inspections of instrument flight procedures, including obstacle checks, are carried out? If not, what is the alternate means of ensuring the compliance of the relevant provisions of Doc 8168?


7 Has the service provider published obstacle clearance altitude/height (OCA/H)? If yes, have they published the data in the appropriate format? If not, what is the alternate means of ensuring


22

the compliance of the relevant provisions of Doc 8168?

8 Has the service provider established and published operating minima for the concerned aerodrome (e.g. visibility, MDA, DH, DA, MDA/H, and DA/H) for instrument approaches at that aerodrome? If yes, have they published the data in the appropriate format? If not, what is the alternate means of ensuring the compliance of the relevant provisions of Doc 8168 and Doc 9365?


9 Does the service provider retain all procedure design documentation so as to allow any data anomalies or errors found during the production, maintenance or operational use of the procedure to be corrected? If yes, have they published and maintained the data in the appropriate format? If not, what is the alternate means of ensuring the compliance of the relevant provisions of Doc 8168?


10 Whether following updated documents relevant to the unit are available? -Doc 8168 volume I and II -Relevant ICAO Annexes and CARs -AIP -Job description of the procedure designers -Training records of procedure designers -Updated charts relevant to the aerodrome -Relevant NOTAMS


23

Appendix C-1

Inspection Checklist for AIS (AIS Head Quarter) Person undertaking inspection Organization being Inspected Date of inspection



Units Visited

24

S.N.


1 Is minimum number of staff available in the AIS Division (Head Office)?


2 Does the ATS Personnel have their job descriptions working in AIS Division (Head Office) ?


3 Has AIS Division (Head Office) developed training program for their technical staff?


4 Are AIS Technical personnel trained?


5 Does the AIS Division (Head Office) maintain training records for AIS technical staff?


6 Has AIS Division (Head Office) developed the working procedures for their technical staff?


7 Has AIS Division (Head Office) published Aeronautical Information as an integrated aeronautical information package?


8 Has AIS Division (Head Office) introduced an organized quality system in AIS?


9 Has AIP Nepal published according to new format


10 Do the charts listed in chapter 4 para 4.1.3 of Satisfactory

25

CAR-15 distributed separately to recipients of the AIP?


11 Does AIP Amendments published under AIRAC system?


12 Does NIL notification issued when AIP amendment not published on AIRAC date?


13 Has the checklist of valid AIP supplements issued at the interval of one month?


14 Does the aeronautical date meet the requirements of Appendix 7, CAR-15?


15 Has the terrain and obstacle data collected in accordance with CAR-15, appendix-8?


16 Does the equipment available in adequate and fulfilling the requirement of AIS Division (Head Office)?


26

Appendix C-2

Inspection Checklist for International NOTAM Office (NOF) Person undertaking inspection Organization being Inspected Date of inspection



Units Visited

27

S.N.


1 Is minimum number of staff available in the AIS Division (NOF)?


2 Does the International NOTAM office (NOF) have developed job descriptions for their AIS technical staff?


3 Does the job performed as per the descriptions?


4 Has NOF developed training program for their technical staff?


5 Are all AIS technical personnel properly trained?


6 Are all technical personnel competent to perform their duties?


7 Does the NOF maintain training records for AIS technical staff?


8 Has NOF developed the procedures to receive 'raw data' process it and disseminate as NOTAM?


9 Has NOF documented their working procedures?


10 Has NOF developed the procedures for the Satisfactory

28

exchange of NOTAM Internationally? Not Satisfactory Not Applicable Not Inspected

11 Has the existing exchange of NOTAM with other NOF satisfying their needs?


12 Has NOF introduced a properly organized quality system to implement quality management?


13 Does NOF introduced automation in their system?


14 Does the NOTAM contain information according to the NOTAM format as mentioned in CAR-15 Appendix 6?


15 Whether NOTAM code used by the service provider for the issuance of NOTAM is complemented by ICAO abbreviation and codes or not?


16 When errors in a NOTAM, a NOTAM with a new number to replace the erroneous NOTAM or with old number correction copy, which one is issued?


17 Does all issued NOTAM deal with only one subject and one condition of the subject?


18 Whether a checklist of valid NOTAM issued through AFTN per month is timely or not?


19 Is there any agreement recorded for international exchange of NOTAM on mutual basis?

Satisfactory Not Satisfactory Not Applicable

29

Not Inspected 20 Does the service provider issue the NOTAM

in services which differentiate international and domestic distribution?


21 Does the SNOWTAM issued by NOF conform to CAR-15, appendix2?


22 Does the PIB prepared by NOF satisfy the need of operator, is to based on sector wise and according to format?


23 What are methods to provide AIS briefing?


24 What are the procedures developed to encourage self briefing?


25 Is there adequate will display of currents maps and charts?


26 Does the equipment available in NOF is sufficient, in good condition and fulfilling the requirement of NOF?


30

Appendix D

Inspection Checklist for CNS facilities Person undertaking inspection Organization being Inspected Date of inspection



Units Visited

31

A. Documentation S.N.


1 Does the organization structure available?


2 Does the job description made available to CNS technical person (ATSEP)?


3 Does the list of equipments and systems maintained?


4 Does the list of tools and test equipment maintained?


5 Does calibration record of Navigation and surveillance facilities is available at the site?


6 Does the test equipments used for maintenance work of CNS facilities are Calibrated and calibration record are available?


7 Does maintenance manual of the equipments/systems in operation are properly maintained and updated?


8 Does maintenance schedule of the equipment/system available?


9 Does maintenance record of CNS equipments and or system available?


32

Not Inspected 10

Does CNS equipments/system status check sheet available?


B. Environment

S.N.


1 Does the duty room assigned and made available?


2 Does the CNS equipments are install in separate radio control room?


3 Does the workshop facilities available?


4 Are the lighting and air-condition facilities in radio control room and workshop appropriate?


5 Are the tools and test equipment adequate to perform the job?


6 Does the facility of storage and access to spare parts satisfactory?


7 Does the storage and access to maintenance and serviceability records available?


8 Does the facility to keep the relevant Satisfactory

33

document and Annexes adequate?


9 Does the storage and access to removable archival media available?


C. Manning

S.N.


1 Does the CNS Technical manpower available as per the organization structure? If No, how the CNS facilities are maintained?


2 Does the technical manpower trained to perform the duty?


3 Does the technical manpower have ATSEP license?


4 Does the technical manpower has got refresher training?


D. Procedure

S.N.


1 Is there any lay - down procedures of duty handover and takeover?


2 Is there any procedure for logging equipment abnormality?


34

3 Is there any procedure of coordination with ATS operation about the logging of equipment abnormality?


4 Is there any documented procedure for taking out operational equipment from the service and returning back into operation?


5 Is there any lay - down procedure for declaring the status of equipments in operation?


6 Is there any procedure developed to coordinate and supervise the contractor's work related to CNS facilities?


7 Is there any procedure for calibration of CNS equipment / facility and test equipments which are used for maintenance of CNS facilities?


8 Is there any contingency procedure developed for the smooth operation of safety critical CNS facilities?


9 Are there documented procedures for preventive maintenance?


E. Supervision

S.N.


1 Is there any supervision process established? Who does the supervision of day to day operation /maintenance work?


2 Is there any reporting procedure available at the time of breakdown of facility?


35

Not Inspected 3 Does the specialist support / made available

to the operational duty team for corrective maintenance during breakdown of equipment / system?


F. Equipment / systems

S.N.


1 Are there adequate tools and test equipments for maintenance work and Does it accessible to all concerned technical personnel?


2 Is there adequate spare parts?


3 Is there any policy developed for the retention of spare parts for the safety critical equipment / system?


4 Does the arrangement made for the safeguard of radio installations?


5 Does the arrangement made for the protection of radio facility (site) for electrical and or other interference / obstacle?


Note: - Satisfactory: In the judgment of the Inspector, the service provider has implemented the item indicated in the inspection checklist, and the level of safety, likely to be achieved, is acceptable. Not satisfactory: In the judgment of the Inspector, the service provider has not implemented the item indicated in the inspection checklist, and the level of safety, is not acceptable. Not Applicable: Indicates that the item may, or may not be included as a requirement, but in either case, the item has not been implemented by the service provider. Not Inspected: Indicates that the inspection has not been performed because of lack of time, opportunity, or the appropriate counterpart was not available.

CIVIL AVIATION AUTHORITY OF NEPAL€¦ · This Handbook has been prepared pursuant to -5 sub-clause...

Documents

Transcript of CIVIL AVIATION AUTHORITY OF NEPAL€¦ · This Handbook has been prepared pursuant to -5 sub-clause...