CITY SCHOOLS FALLS KLAMATH to...2017 SCHOOL RATING SUMMARY DATA: 3.6 Cool Schools Update: Mr. Scott...

KLAMATH FALLS CITY SCHOOLSREGUI.AR MONTHLY BOARD MEETING

1336 AvalonKlamath Falls, OR 97603

DOCKET OF BUSINESS TIME: 5:30 p.m. - ReSular Board Meeting

Call to Order and Pledge of Allegiance

RollCall

Public WelcomeThe boord welcomes you to its monthly meeting. Public input is welcome

during the meeting. Please use the Public Forum for this purpose. We would

osk that you complete on lntent to Speak Card ond turn it in to the boardsecretqry. Please give your nome ond oddress ond limit your comments tothree minutes. The boord will listen to such comments but not respond tothem at this time.

Public ForumThe board will heqr comments by those wishing to give informotion, ideos, oropinions on district rssues.

Superintendent's Comments

Gifts to the District

Approval of MinutesApproval of AgendaApprovol of Personnel Agendo

Student Body Representatives

Second Reading of Revised Policies on Eligibility for KU Activitiesa. Relations with Home-Schooled Students (IBDJA)

b. Public Charter Schools (LBE)

December 12. 2011

Jennings

Jennings

Jennings

Jennings

Hillyer

Jennings

Jennings

Jennings

Hillyer

M!S.S!-ON: PREPARING ALL STUDENTS TO SUCCEED lN AN EVER-CHANGING WORLD

VISION: lndividual and Organizational Excellence

AIMS: (1) Student Excellence (2) Collaborative Excellence (31Operational Excellence

1

KLAMATH FALLS CITY SCHOOLSREGULAR MONTHLY BOARD MEETING


13) 4.2 Second Reading of Revised/New Polices.. Feusahrens

a. Student Fees, Fines and Charges (JN)/Vandalism/Malicious Mischief/Theft (ECAB)

b. Expanded Options Program (IGBHE)& (IGBHE-AR)

c. Educational Philosophy (AD)/Academic Achievement (lK)/District Goals (AE)

d. lntegrated Pest Management (EBB) & (EBB-AR)

e. Education Records/Records of Students with Disabilities (IGABJO & IGBAB/JO-AR)

f, New Policy - Grading System (lKA)

3.0 REPORTS

(3) 3.2 Monthly Financial Report

(3) 3.3 Long-Range Facility Planning Task Force Report

5.0 NEW BUSINESS

(1) 5.1 Approval of DECA and Bridges SPED Food Programs

(3) 5.2 New Policy for First Reading

(3) 5.3 Discussion on Rescinding Policy BCE

(3) 5.4 Discussion on Whether Or Not To Become An Open Enrollment District

(3) 5.5 Discussion on Class Project Approval and Application for School District

Collaboration Grant Program UnderSenate Bill 252

(3) 5.6 Policy JGE - Expulsion Revision Approval

6.0 BOARD MEMBERS' COMMENTS

7.0 ADJOURNMENT

Baldini

Hillyer

Feusahrens

Feusahrens

Hillyer

Hillyer

Hillyer

Feusharens

Jennings

Jennings

2

Subject:

Gifts to the District

Reason: Preliminary Business

KLAMATH FALLS CITY SCHOOLS


Presented to the Board of Directors:

Item No. 1..6

Attachmént: Yès

From: Mr. Jennings

Date: December 12,ZOLL

BACKGROUND:

The following items were donated to the Klamath Falls City Schools. The board would like to thank

the donors and express their appreciation on behalf of our schools:

DONOR SITE

Wubba's BBQ Roosevelt ElementarY

Robin Krag

Lilian Belsky

Nancy JohnsonSharon MillerMountain Warrior Karate

Carol BassettVida & Jason Nelson

Stephanie Rink

Brenda & Dwayne Hammersley

Lesly HarmonHorizon Garden & Landscape

lntegrated Physical Therapy

Quakenbush Coffee Co.

Jenny & Neil WalleRob Cardoza

Klamath Eye Center

Susan KramerJennifer & Justin CoulterBebe Bella Children's BoutiqueDouble-C Dog TrainingEmily & Darren Bogatay

Dairy QueenGrange Co-OpMaurice's ApparelDawnielle Tehama

OIT AthleticsVictor KriegerDr. Tom Tucker

Wayne Amos

Andrea Rabe

Pizzazz SalonKatie CavendishJen & Sean SullivanJaymie PanuncialmanJudi WerdemanAspen Family MedicineKimberly & Biago Sguera

cift cert¡ficate (S25)

Fun Beauty Basket (S275)

Digital Movie Camera (S80)

Handmade Rug & Table Runner (5100)

Golf Gift Basket (5300)

2 Class Certificates ($80)

2 Sets of Baby Blankets (Sa0)

Dozen Famous Cupcakes ($27)

Coach Bag & Wrislet (S78)

Girlie Basket (S100)

Vintage Tobacco Box (S50)

Large Plant (S50)

2 Massages (S130)

Fresh Coffee Beans ($1s)

Orthodontia & Exams (S3¿0)

Gift Certificate (S25)

Eye Exam S50 Gift certificate ($175)

Handmade Scarf (S50)

KU Winter Family Pass (S100)

Various ltems ($100)

Dog Training Gift Certificate (565)

Coffee Gift Card (S25)

Birthday Certificates (S100)

Gift card ($2s)

Gift Card (S1s)

Various ltems (5400)

Season Pass ($300)

Kindle (S110)

Electric Tooth Brush (S100)

Family KU Winter/All Season Sports Pass (S100)

Mary Kay Bag (S50)

Men's Haircut (S15)

Photography Session ($25)

Handmade Wooden Box Sets & Various ltems (5200)

Scrapbooking-Mixbook Gift Certificate (S50)

Handmade Fleece Jacket (S40)

Photo Rejuvenation Treatment (S250)

A Dozen Bagels per Month for A Year (5200)

3


REGULAR BOARD MEETING

November L4,ZOLL

PLACE: A regular board meeting of the Klamath Falls City Schools was held at the Lucile O'NeillEducation Center at 1336 Avalon, Klamath Falls, OR,

BOARD OF DIRECTORS

Bill Jennings, ChairRick Vaughn, Vice-ChairDonnie Boyd

Mark HalversonMinda MilaniTrina Perez

Lori Theros

OTHERS

Dr. Paul Hillyer, SuperintendentPat Baldini, Business ManagerDr. Bill Feusahrens, Personnel DirectorGerard Collins, Curriculum DirectorJeff Bullock, KUHS

Daymond Monteith, PonderosaJeff Bullock, KUHS

Mike Herron, Mills '

Andy Peterson, Audit FirmRuth Krieger, RooseveltJeremy Macdonald, MillsScott Mahaffey, IMTC

Charlene Herron, KUHS

Barbara Headden, CongerSteve Campbell, KFEA

Tony Swan, FaiviewPam Garich, FairviewMaureen Lundy, KFEA

Jennifer Cole, EagleRidge

Shaw Nee Stearns, Board SecretaryOther lnterested Persons

1.0 PRELIMINARY BUSINESS

7.L Call to Order: The board meeting was called to order by Chair Jennings at 6:32 p.m.

L.2 RollCall: All board members present.

L.3 A welcome was given to the public by Chair Jennings.

L.4 Public Forum:a. Mr. Mark Ahalt addressed the board regarding two laws: ORS 195.110 and HB 3681

(School Choice Law). Mr. Ahalt made available a copy of a letter containingadditional information.

1.5 Superintendent'sComments:a. The art work in boardroom was provided by Fairview Elementary Schoolb. The district's sports teams were congratulatedc. KUHS Play, "Gray's Anatomy" was commended by the superintendentd. The board was encouraged to attend the many musicals throughout the districte. The Facility Task Force will meet Tuesday, November 15,20Lt, @ 6:30. There are

two meetings left: November 29,2OL1,, and December 12,2O71,.

f . On Wednesday, November 16, 20L7, a meeting is scheduled at 4:00 p.m. with theCha lkBoard Association.

g. The Revenue Forecast for November will be released November 77,201J.

4

1 2011

h. KU's lnstructional Minutes were addressed at the last board meeting - the district is

still waiting for word from the state regarding these lnstructional Minutes.

¡. Strateg¡c Planning Update: Aim #1 Student Excellence - the district is working on

strategies regarding the graduation goal. We will be looking at better data tracking

and looking ahead at what the state will be requiring. Aim # 2 Collaboration Goal-we are developing strategies including external strategies. The district is also

improving internal collaboration involving PLC work and EBIS teams. Aim #3

Operational Excellence - Staff/Student Advisory groups are meeting on a regular

basis to obtain ideas how the district can improve.

I. Quality lndicators: The district will be continuing this work during the second

semester.k. Operational Excellence: The key things to keep in mind are the system problems,

not people problems.

1.6 Gifts to the Distr¡ct:

D

Pat Baldini Link River High School

Klamath CommunityCollege KFCS - IMTC

ITEMSchoolSupplies

35 Dell Computers (54,300)

L!-15" LCD Monitors (5450)

2.O CONSENT AGENDA:

2.t Approval of Minutes2.2 Approval of Agenda

2.3 Approval of Personnel Agenda

2.4 Approval of Budget Committee Member Reappointment

It was moved by Vaughn, seconded by Milani and carried to approve the Consent Agenda as

presented.

3.0 REPORTS

3.1 Student Body Representatives: Students unavailable forthe board meeting.

3.2 School Reports - Fairview: Principal Tony Swan again recognized the artwork that was

displayed in the boardroom by Fairuiew students. Mr. Swan and Fairview staff presented

the board with updates on Fairview Elementary School along with goals for the year that

align with the district graduation goal

3.3 Audit Report: Mr. Andy Peterson, CPA and partner at Molatore, Scroggin, Peterson and

Co., LLP, Certifíed Public Accountants, presented the 201-0-201L report of audit.

3.4 Monthly Financial Report: A revenue and expenditure summary report/projection that' includes transactions through October 3L,2Ot7, was distributed and reviewed.

3.5 State Report Cards: Copies of the final Oregon Department of Education Report Cards

for the 2OIO-}OLL school year were distributed and reviewed with the board. Parents

will receive copies of these reports by January L5,2OL2, to meet state guidelines.

5

2017

SCHOOL RATING SUMMARY DATA:

3.6 Cool Schools Update: Mr. Scott Mahaffey, IMTC Director, and Pat Baldini, Business

Manager, presented the board with an overview of the Cool Schools Program. ln June

201-1, the board adopted Resolution 11-03, which allowed for the dístrict to participate

in Oregon's "Cool Schools" pilot program and financing of energy efficiency in public

school buildings. The Oregon Department of Energy (ODOE) Small-Scale Energy Loan

Program (SELP) provides low interest loans to schools districts seeking to implement

energy efficiency projects. Several audits of the proposed energy efficient measures

have been completed, the SELP school loan funds have been secured and Clean Energy

Works of Oregon, lnc., staff are providing support in implementing the measures.

At the time the resolution was passed, the interest rate had not been determined and

the projection was for at least a 1:1 debt service to modeled energy savings ratio in

year one. The interest rate, which was estimated not to exceed 4.5%, will be a fullpercent less at 3.5%. The energy savings to debt ratio will be slightly lesi than

anticipated, about 85%, when based on modeled energy savings alone, but the project

as a whole should result in budget neutrality when other incentives are taken into

consideration. The primary source of other fundíng will be SB 1149 funds.

Ms. Kathy Estes, Loan Officer for the ODOE Energy Loan Program, met withScott Mahaffey and Pat Baldini on October 19th to close the loan. The documents have

been reviewed by legal counsel and the bonds will be sold in early December.

UNFINISHED BUSINESS

4.7 First Reading of Revised Policies on eligibility for KU Activities:

a. Relations with Home-Schooled Students (IBDJA): This policy revises home-schooled

student participation for students enrolled in district-sponsored home school

programs and those home-schooled students not a part of the district program.

b. Public Charter Schools (LBE): This policy allows for participation by charter school

students while not subsidizing this participation by the Klamath Falls City School

District.

Roosevelt

Ponderosa

Pelican

Mills

LRHS

KUHS

Conger

Fairview

ERHS

School

Outstanding

Satisfactory

Satisfactory

Satisfactory

ln Need oflmprovement


Satisfactory

Satisfactory

Satisfactory

OverallRanking

Outstanding

Satisfactory

Satisfactory

Satisfactory


Outstanding

Satisfactory

Satisfactory

Outstanding

Achievement

Outstanding

Outstanding

Outstanding

Outstanding

Sãtisfactory


Outstanding

Outstanding

Satisfactory

Ättencianceo?.'GÍáduatión Rate

Outstanding

Outstanding

Outstanding

'Partlélpåtibñ1''' '¡

Outstanding


Outstandíng

Outstanding

Outstanding

Outstanding

Met

Not Met

Met

Not Met

Not Met

Not Met

Met

Met

Met

AYP

Status.

4.O

6

ber 1.

The superintendent recommended the board review the policies as a first reading withapproval at the next board meeting. The superintendent also recommend a wording

change in Policy IBDJA Relations with Home-Schooled Students, #2: add the word"actual" cost. A recommended change in Policy LBD Public Charter Schools is to change

the word "extracurricular" activities to "interscholastic" activities and place (as definedin Policy IBDJA) in parentheses after this statement. These changes will be made clear

on the second reading.

Question: How are the calculations for charges made? Does the calculation methodneed to be in the district's policy? Discussion: These charges will need to be

recalculated every year - using same formula as was used this year. Direction was given

to the administration to list the expenses used in calculations and make a footnote on

the Relations With Home-Schooled Students Policy IBDJA.

4.2 Approval of Klamath Tribal Health & Family Services Contract: Pat Baldini and

Bill Feusahrens met with representatives of Klamath Tribal Health & Family Services and

reviewed our contract that provides educational services for their Regional Treatment

Center. The added language (colored in blue) provides clarity and some legal protection.

This contract was presented to the board in August - no change in substance.

Lori Theros declared a potential conflict of interest.

It was moved by Perez, seconded by Milani and carried to approve the Klamath Tribal Health &Family ServÍces Contract for 2O1-L-12 (Lori Theros abstained from voting).

5.0 NEW BUSINESS

5.1 Mills' Seismic Grant CM/GC/RFP: Matt Smith & Katrina Lee from ZCS presented the

board with iriformation regarding the Seismic Rehabilitation Grant for Mills Elementary

School's auditorium in the amount of 57,495,2L2 earlier this year.

Zbinden-Carter-Souders Engineering (ZCS) was selected to provide professional services

for the project. As part of the contract, ZCS is assisting the district in the advertisementand selection for the project Construction Manager/General Contractor (CM/GC). ZCS

has developed the attached Request for Proposals (RFP), which has been reviewed by

our legal counsel.

The board, by statute and policy, is the Local Contract Review Board and, as such, needs

to review and approve an RFP príor to further action. After approval, the advertisementswill be published and a district-appointed committee will review and score the

responses. The committee will make a recommendation to the board in January forselection of the CM/GC. Construction can then commence, with a tentative completion

date of September 20L2.

Correction: A correction will be made on page 58 prior to publishing the RFP regarding

the number of seats in the auditorium.

Board Question: Will the committee meet on December Lgth?

Answer: Yes - The committee will consist of the superintend ent, 1--or-2 board members,

a principal, and the business manager.

It was moved by Boyd, seconded by Theros and carried to approve the Mills' Seismic Grant

cM/Gc/RFP as presented.

7

Rorrr{ Mpcfinø Nnwernher 111 201'r.

5.2 Approval of OSBA Resolutions: The board was asked to vote on two resolutions:

Resolution #1: Amends the Constitut¡on to allow OSBA Legislative Policy Committee

to override mem bersh¡p-approved legislative polic¡es and priorities.

Resotution #2¿ Amends the Constitution to allow consecutive terms for the

secreta ry/treasu rer.

It was moved by Vaughn, seconded by Perez and carried to approve the two OSBA Resolutions as

presented.

5.3 OSBA Legislative Policy Committee (leCj Vote: There is one candidate running for a

position on the OSBA Legislative Policy Committee (LPC) to represent our region (Region

#4]l. This candidate is Steve Lowell from the Klamath County School District. This

can'didáte will take office January I,2Ot2, to represent bur region. The Administration

recommends the board vote for this candidate and direct the superintendent to cast a

vote via the E-Voting Center to fill an open position for Region #4 on the OSBA

Legislative Policy Committee (LPC) by December 15,2OIt.

It was moved by Theros, seconded by Milani and carried to vote for Steve Lowell for the OSBA

Legislative Policy Committee (LPC), Position #4,

5.4 Approval of Business Manage/s Contract: The Business Manager's tentative contract

was distributed to the board. There are two proposed changes: 1-) The Business

Manager would be reimbursed for L0 unused vacation days, and 2) a longevity increase

along with other staff members.

It was moved by Milani, seconded by Perez and carried to approve the Business Manager's Contract.

5.5 First Reading of Revised/New Polices:

a. Student Fees, Fines and Charges (JN)/Vandalism/Malicious Mischief/Theft (ECAB)

b. Expanded Options Program (IGBHE) & (IGBHE-AR)

c. Educational Philosophy (AD)/Academic Achievement (lK)/District Goals (AE)

d. lntegrated Pest Management (EBB) & (EBB-AR)

e. Education Records/Records of Students with Disabilities (IGABJO & IGBAB¡O-AR)

f . New Policy - Grading System (lKA)

5.6 Century Link Ed-Tech Mini Competitive Grant: Mr. Herron, Mills' Principal, and

Jeremy Macdonald, Mills'teacher, sought support and approval from the board to apply

for a Century Link Ed-Tech Mini Competitive Grant. Century Link (formerly Qwest) is

offering educational technology grants to participants of region EdTech Cadres.

As a participating member of the State and SOESD EdTech Cadres, Jeremy Macdonald is

eligible to make an application for Mills School to apply for approximately $t0,000 toextend the current grant's efforts in the field of engineeríng.

lf awarded, the money will be used to purchase 24 sets of LEGO Mindostorm Robotics

Systems, along with the associated professional development for teachers. This is a

much needed extension of the engineering element of Mills' efforts to build a learning

environment around STEM. The robotics will help further our focus on critical thinking,problem solving and team building.

It was moved by Perez, moved by Milani and carried to approve the submission of the Century Link

Ed-Tech Mini Competitive Grant.

6

8

Board

6.0

7.0

November '1.4.2011

BOARD MEMBERS' COMMENTS:a' CM/RFP will need one or two board members. Volunteers include Mark Halverson and

potentially Bill Jennings after he checks his calendar. Any other board members arewelcome to join the committee as well.

b. The December L2th board meeting wíll begin at 5:30 p.m.c. The board chair stated he was pleased with grade-school reports received the last couple of

months - with the focus on graduation goal.d. The board chair was also pleased with the Audit Report presented at this meeting. pat

Baldini, Business Manager, was thanked for the hard work.e. Comment: Would like to have the "Cool Schools" mentioned at the Long-Range Facility

Task Force as well as the Mills' Seismic Grant and have information available for task forceto review.

f' Lori Theros thanked the board for allowing her to attend the oSBA Conference in portland.It was a very good conference.

g. Mark Halverson also enjoyed the conference especially the Oregon Virtual School. Hestated they would travel to Klamath Falls to give a presentation at no cost.

h. Mr. Halverson: District Policy on Board Committees BcE states there are to be no standingcommittees. Mr. Halverson would like to have this policy reviewed and either revoked orrevised. Jessica Knieling, OSBA, does not recommend having standing comm¡ttees outsídeof negotiating com mittees.

ADJOURNMENT: The Klamath Falls City School Board adjourned the regular board meeting at8:24 p.m

Shaw Nee Stearns, Secretary

6

9




Subject:

Student Body Representatives

Reason: Reports

Item No. 3.1

Attachment: No

From: Mr. Jennings

Date: December 12,2OLI

BACKGROUND:

The following student body leaders will present current happenings at their respective school sites

Klamath Union High School: Nicki Mee/Callie porterLink River High School: Riley Chivarria

RECOMMENDATION:

lnformation only

10




Subject:

Second Reading of Revised Polices onEligibility for KFCS Activities

Reason: New Business

Item No.4.1

From: Dr. Hillyer

Attachment: Yes

Date: December 12,2OL]-

a

b

BACKG UND:Relations with Home-Schooled Students (IBDJA): This policy revises home-schooled studentparticipation for students enrolled in district-sponsored home school programs and thosehome-schooled students not a part of the district program.Public Charter Schools (LBE): This policy allows for participation by charter school studentswhile not subsidizing this participation by the Klamath Falls City School District.

RECOMMENDATION:

The Administration recommends the board approve the revised policies on eligibility for KFCSactivities: Relations with Home-Schooled Students (IBDJA) and Public Charter Schools (LBE) aspresented.

11

Klamath Falls City Schools Code:IBDJAAdopted: 10109106

Relations with Home-Schooled Students**

The districtrecognizes the rights of parents to educate students at home and acknowledges theeducation service district's role in registering and monitoring test results for students who arebeing taught at home.

The district will not provide instructional materials, lesson plans or curriculum guides to studentsbeing instructed at home unless the family registers for the district home-school program.

Students registered in the district home-school program may, upon parent request, be allowed toparticipate in district programs such as physical education programs, instrumental and vocalmusic programs, or other selected options if space and materials are available. Such studentsmust then adhere to regular attendance procedures as established by the school and must avoiddisruption of said programs. Parents are responsible for transportation for students attendingselected school offerings.

The Board reaffirms its prerogative not to accept home instruction course credit towardgraduation requirements unless they are received through the district home-school program.

Home-schooled students may participate in interscholastic activities if the following criteria aremet:

1. Students registered with the district home-school program pay the same participation fees asregularly enrolled students.

2. Home-schooled students not registered in the district home-scltool program will pay theactual cost per student of the activity.

3. The student can meet the district eligibility requirements except the district or classattendance requirements;

4. The student need not meet class requirements of the voluntary association administering theinterscholastic activities;

5. The student can achieve the minimum score on an examination from the list adopted by theState Board of Education, The minimum composite test score that a student must achieveshall place the student at or above the 23ñ percentile based on national norms. Theexamination shall be taken at the end of each school year. (Students may participate whileawaiting test results.);

6. The parent shall submit the examination results to the district; or the district may adoptalternative requirements, in consultation with the parent, that a student must meet toparticipate in interscholastic activities, including, but not limited to, a requirement that a

12

student submit a portfolio of work samples to the district for review to determine whether a

student is eligible to participate in interscholastic activities;

7. The student must fulfill the same responsibilities and standards of behavior and performanceincluding related class or practice requirements of other students participating in theinterscholastic activity. The student must meet the same standards for acceptance on the team

or squad. The student must also comply with all public school requirements during the timeof participation;

8. The student must reside in the attendance boundaries of the school for which the studentparticipates.

An interscholastic activity is defined as an activity:

1. 'With optional student participation which complements the curriculum, encourages students'physical, academic or social development;

2. Supervisedby school personnel;

3. Generally conducted outside the instructional day.

END OF POLICY

Legal Reference(s):oRS 326.051oRS 329.465oRS 339.030oRS 339.035oRS 339.430oRS 339.460OAR 581-021-0026 to -0029oAR 581-021-0033oArì 581-021-0034oAR 581-021-0071oAR 581-021-0210oAR 581-022-1350

13

Klamath Falls City Schools Code: LBEAdopted: 519194

Readopted: 10109106;

121061t0

Orig. Code(s): 91602

Public Charter Schools

Public charter schools may be established as a new public school, from an existing public school or a

portion of the school or from an existing alternative education program, A public charter school may

not convert an existing tuition-based private school into a charter school, affiliate itself with a

nonsectarian school or religious institution or encompass all the schools in the district unless the

district is composed of only one school.

The Board may decide not to approve or rener,¡/ any public charter school proposal when it is deemed

that its value is outweighed by any direct identifiable, signif,tcant and adverse impact on the qualityof the public education of students residing in the district. To meet the eligibility criteria for Board

approval, a public charter school proposal must meet the requirements of Oregon Revised Statutes,

Oregon Administrative Rules, Board policy and regulations. The Board may require that the publiccharter school applicant furnish in a timely manner any other information the Board deems relevant

and necessary to conduct a complete and good faith evaluation of the charter school proposal.

The district will determine if it has any unused or underutilized buildings. Buildings may be made

available for public charter school use, subject to Board approval. Approved use may be limited toinstructional purposes only. Appropriate-use fees will be determined by the Board. Public charter

school use outside the district's instructional day will be subject to Board Policy KG - CommunityUse of District Facilities, and accompanying administrative regulation.

Public charter school students will be allowed to participate in Klamath Falls City Schools'interscholastic activities once they pay the same participationfee charged to Klamath Falls CitySchools' students and the charter school pays the dffirence between this fee and the actual cost perstudent to offer the activity (as defined in Policy IBDJA). Any exception to this rule must be

approved by the Superintendent,

The district may not provide instructional materials, lesson plans or curriculum guides for use in apublic charter school.

The public charter school employer will be determined with each proposal. If the Board is the

employer, the terms of the current collective bargaining agreement will be examined to determinewhich parts of the agreement apply. If the Board is not the sponsor of the public charter school, itshall not be the employer and will not collectively bargain with public charter school employees.

The superintendent or hislher designee will develop administrative regulations for public charterschools to include the proposal process, review and appeal procedure and charter agreementprovisions.

END OF POLICY

Legal Reference(s):oRS 327.077oRS 327.109oRS 332.107OIìS Chapter 338oRS 339.141oRS 339.147OAR 581-020-0301 to -0395

No Child Left Behind Act of 2001, 20 U.S.C. $$ 6311-6322 (2006)

14




Subject:

Second Reading of Revised/New Policies

Reason: Unfinished Business

Item No. 4.2

Attachment: Yes

From: Dr. Feusahrens

Date: December12,20Lt

BACKGROUND:a. Student Fees, Fines and Charges (JN)/Vandalism/Malicious Mischief/Theft (ECAB): Senate Bill

800 revoked the district's right to withhold grade reports, diploma, and records of the studentbecause of outstanding fees, fines, or charges.

b. Expanded Options Program (IGBHE & IGBHE-AR): This update corrects an omission in thenotification of students who are eligible to participate in the Expanded Options Program toinclude eligible students who have completed course requirements for graduation but have notreceived a diploma. The AR is the notification to the parents and student of the EOP.

c. Educational Philosophy (AD)/Academic Achievement (lK)/District Goals (AE): House Bill 2220changed language when referring to student achievement to reflect the terminology used in theCommon Core State Standards. lt also added that districts shall adopt a grading system thatclearly shows whether a student is achieving course requirements at the student's current gradelevel and be based on the student's progress towards becoming proficient in a continuum ofknowledge and skills. You will also see the district's new mission statement reflected in policyAD and AE.

d. lntegrated Pest Management (EBB) & (EBB-AR): Senate Bill 637 requires districts to adopt an

integrated pest management (lPM) plan and policy.

e. Education Records/Records of Students with Disabilities (IGABJO & IGBABIO-AR): EducationRecords and Records of Students with Disabilities have been combined because of the similarrequirements and rules. The AR is added to provide district staff with detailed direction on howto manage the education records of students.

f. New Policy - Grading System (lKA): This new policy clearly defines the district's grading system

RECOMMENDATION:

The Administration recommends the board approve these revised policies, revised AR's and newpolicy.

15

Klamath Falls City Schools Code: JNAdopted: 10/09/06Readopted: 8/11/08

Student Fees, X'ines and Charges

The Board recognizes the need for student fees to fund certain school activities, which are notsufficiently funded by the district.

No student will be denied an education because of his/her inability to pay supplementary fees.

No student, however, is exempt from charges for lost or damaged books, locks, materials,supplies and equipment.

All student fees and charges, both optional and required, will be listed and described annually inthe student/parent handbook, or in some other written form, and distributed to each student.Students will be advised of the due dates for such fees and charges as well as of possiblepenalties for failure to pay them.

In accordance with the law and with Board policy,

a¡s'eåo.+4+hhel . Restrictions and/orpenalties may be imposed until suchfees, fines or charges are paid. Documents withheld will bereleased upon payment of the debt.

The distríct may waive all or a portion of the debt if one of the following conditions are met:

1. The school district determines that the student or the parent or guardian of the student isunable to pay the debt;

2. The payment of the debt could impact the health or safety of the student;3, The cost to notify the student and his/her parents would cost more than the potential total

debt collected relating to the notice; or4. There are mitigating circumstances as determined by the superintendent of the school district

that preclude the collection of the debt.

If the debt exceeds $50, the district may send the debt to a collection agency for collection, Priorto sending the debt to a collection agency, the district must give written or oral notice to thestudent and the parent or guardian ofthe student.

Education records shall not be withheld for student fees, fines and charges if requested incircumstances described in ORS 326.575 and applicable rules of the State Board of Education orsuch records are requested for use in the appropriate placement of a student.

Prior to collection of debts, the superintendent or designee will ensure that notice has beenprovided as required by ORS 339.260 and339.270,

END OF POLICY

Legal Reference(s):oRS 32ó.565oRS 326,575oRS339.115oRS 339,1s5oRS 339.260oRS 339.270Cross Reference(s):JO - Education Records

t

16

Klamath Falls City Schools Code: ECABAdopted: 1llIl93Readopted: 10109/06Orig. Code(s): 40301.02

Vandalism/Malicious MischÍef/Theft* *

Students and citizens are urged to cooperate in reporting any incidents of vandalism/maliciousmischief and the name or names of the person or persons believed to be responsible.

Each district employee will report to the principal or other person in authority incidents ofvandalism/malicious mischief and the name of the person or persons responsible, if known.

Principals will submit a report of significant vandalism/malicious mischief or damage to theirbuildings, to the superintendent. The superintendent will report to the Board regarding majorvandalism/malicious mischief or damage to district property.

The district may offer a reward to an individual(s) who provides information that results in theapprehension of a person(s) guilty of vandalism/malicious mischief or other criminal acts against

the district. The amount of reward shall be determined by the superintendent on a case-by-case

basis within any guidelines set by the Board.

The superintendent is authorized to sign a criminal complaint and to process charges against

those committing acts of vandalism/malicious mischief against district property. Because

incidents of willful or malicious abuse, destruction, defacing and theft of district property are

clearly contrary to the best interests of the district and injurious to the rights and welfare of theentire community, it is the policy of the Board to seek all legal remedies against persons found to

have committed such acts. Full restitution for the damage will be sought from such persons, or,in the case of minors, from their parents.

. Until suchfees or restitutions are paid,certain restrictions and/or penalties may be imposed. Records requested by another schooldistrict to determine a student's appropriate placement may not be withheld.

Students who willfully destroy district property through vandalism/malicious mischief or arson,

who commit larceny or who create ahazardto the safety of other people on district property maybe suspended in accordance with state law and the Board's policy on student suspensions and

referred to law enforcement authorities.

END OF POLICY

Legal Reference(s):oRS 30.765oRS r64.345oRS 164,365oRS 326,57soRS 332,t07oRS 339.260oRS 339.270oRS 419C.680Cross Reference(s):JO - Education Records

17

Klamath Falls City Schools Code:IGBIIEAdopted: 10109/06

Readopted: 3/10/08

Expanded OPtions Program

The Board is committed to providing additional options to students enrolled in grades 11 and

12 to continue or complete iheir eduãation, to earn concurrent high school and college credits

and to gain early entry into post-secondary education. The district's Expanded Options

Program will comply with all requirements of Oregon law'

Eligible StudentsntiliUle students may apply to take courses at a post-secondary institution through the

Exianded Options Program. A student is eligible for the Expanded Options Program if he/she

(tfis tO y"ui, ot older at the time of enrollment in a course under the Expanded Options

iío4ru^; (Z) is in grade 1 | or 12 or has not yet completed the required credits for grade l1 or

¡2,-butttre district has allowed the student to participate in the program; (3) has developed an

educational leaming plan; and (4) has not successfully completed the requirements for a high

school diploma. A Jtudent who has graduated from high school may not participate.

Student Notificationprior to February 15 of each year, the district shall notify all high school students and the

students' parents of the Expanded Options Program for the following school year. The district

will notify a transfer high school student or a returning dropout of the Expanded Optionsprogram if the student ãnrolls after the district has issued the February 15 notice. The district

will notify a high school student who has officially expressed intent to participate in the

Expandeá Optións Program, and the student's parent or guardian, of the student's eligibility

status within 2O-business days of the expression of intent.

The notice must include the following:

1. The definitions below:

a. Eligible Students: A student who is enrolled in an Oregon public school and who:

(l) Sixteen years or older at the time of enrollment in a course under the Expanded

Options Program;(2) In grade ll or L2 or has not yet completed the required credits for grade 1 1 or

tz, but the district has allowed the student to participate in the program;

(3) Has developed an educational leaming plan as described in this policy; and

(4) Has not suCcessfully completed the requirements for a high school diploma.

An eligible student, who has completed cou.rse requirements for graduqtion but has

not received a diploma, may participate.

t

18

An etigible student does not include a foreign exchange student enrolled in a school

under a cultural exchange Program;

b. Eligible Post-Secondary Institution: A community college, a state institution ofhigher education listed in ORS 352.002 andthe Oregon Health and Science

UniversitY;c. Eligible Þost-Secondary Course: Any nonsectarian course or program offered

through an eligible post-secondary institution if the course or program may lead tohigh school completion , a cefüficate, professional certification, associate degree or

baccalaureate degree.An eligible post-secondary course does not include a duplicate course offered at

the student,s resident school. Eligible post-secondary courses include academic

and professional technical courses and distance education courses.

2. Purposes of the Expanded Options Program, which include the following:

a. To create a seamless education system for students enrolled in grades 11 and 12 to:

(1) Have additional options to continue or complete their education;

Ø Earn concurrent high school and college credits; and

(3) Gain early entry into post-secondary education.

b. To promote and support existing accelerated college credit programs and to support

theãevelopment of new programs that are unique to a community's secondary and

post-secondary relationships and resources;

c. to allow eligible students who participate in the Expanded Options Program to

enroll full+ime or part-time in an eligible post-secondary institution; and

d. To provide public funding to the eligible post-secondary institutions for educational

services to eligible students to offset the cost of tuition, fees, textbooks, equipment

and materials for students who participate in the Expanded Options Program;

e. To increase the number of at-risk students earning college credits or preparing to

enroll in a post-secondary institution.

3. Financial afrangements for tuition, textbooks, equipment and materials;

4. Available transportation services;

5. The effect of enrolling in the Expanded Options Progtam on the student's ability to

complete high school graduation requirements;

6. The consequences of failing or not completing a post-secondary course;

7. Notification that participation in the Expanded Options Program is contingent on

acceptance by an eligible post-secondary institution;

2

19

8. District time lines affecting student eligibility and duplicate courso determinations;

g. The following information about eligibility for the Expanded Options Program:

a. Eligible students may not enroll in eligible post-secondary courses for more than

theiquivalent of two academic years, and eligible students who first enroll in grade

12 may not enroll in eligible post-secondary courses for more than the equivalent ofone academic year;

b. A student who has completed the requirements for a high school diploma may notparticipate in the Expanded Options Program.

10. Notice(s) of any other program(s), agreements(s) or plan(s) in effect that provides access

for public high school students to post-secondary courses;

1 1. The district's responsibility for providing any required special education and related

services to the student;

12. The number of quarter credit hours that may be awarded each school year to eligible

students by the resident high school;

13. The board's process for selecting eligible students to participate in the Expanded

Options Program if the district has not chosen to exceed the credit hour cap and has

more eligible students who wish to participate than are allowed by the cap;

14. Information about program participation priority for at-risk students;

15. Exclusion of duplicate courses as determined by the district;

16. The process for a student to appeal the district's duplicate course determination to the

Superintendent of Public Instruction or the Superintendent's designee;

I7. Exclusion of post-secondary courses in which a student is enrolled if the student is also

enrolled full time in the resident secondary school; and

18. Exclusion offoreign exchange students enrolled in a school under a cultural exchange

program.

It is a priority for the district to provide information about the Expanded Options Program to

high school students who have dropped out of school. The district shall establish a process to

identify and provide those students with information about the progam. The district shall

send informàtion about the program to the last-known address of the family of the student.

3

20

Enrollment Process

Prior to May 15 of each year, astudent who is interested in participating in the Expanded

Options Program shall notify the district of his/trer intent to enroll in post-secondary courses

Ouring the following school year. A high school transfer student or returning dropout has 20

business days from the date of enrollment to indicate interest.

The district shall review with the student and the student's parent the student's current status

toward meeting all state and district graduation requirements and the applicability of the

proposed post-secondary course to the remaining graduation requirements. A student who

intends to participate in the Expanded Options Program shall develop an educational leaming

plan in coóperation with an advisory support team. An advisory support team may include the

student, thó student's parent and a teacher or a counselor. The educational learning plan may

include:

1. The student's short-term and long-term leaming goals and proposed activities; and

2. The relationship of the post-secondary courses proposed under the Expanded Options

Program and the student's leaming goals.

A student who enrolls in the Expanded Options Program may not enroll in post-secondary

courses for more than the equivalent of two academic years. A student who first enrolls in the

Expanded Options Program in grade 12 may not enroll in post-secondary courses for more

than the equivalent of one academic year. If a student first enrolls in apost-secondary course

in the midãle of the school year, the time of participation shall be reduced proportionately' If a

student is enrolled in a year-round program and begins each grade in the summer session,

summer sessions are not counted against the time of participation.

Duplicate Courses

The district will establish a process to determine duplicate courso designations. The district

will notify an eligible student and the student's parent or guardian of any course the student

wishes to take that the district determines is a duplicate course, within 2O-business days after

the student has submitted a list of intended courses.

A student may appeal a duplicate course determination to the Board based on evidence of the

scope ofthe course. The scope ofthe course refers to the depth and breadth ofcourse content

as evidenced through a planned course statement, including content outlines, applicable state

content standards, course goals and student outcomes, The Board's designee will issue a

decision on the appeal within 30-business days of receipt of the appeal. If the appeal is denied

by the Board, the student may appeal the district's determination to the Superintendent ofPublic Instruction.

4

21

Expanded Options Program Annual Credit Hour Cap

Thå number oiquarter "r-.¿it

hours that may be awarded by a high school under the Expanded

Options Program is limited to an amount equal to the number of students in grades 9 through

1ä enrolled in ttt" high school multiplied by a factor of 0.33, For example, the capfor a high

school wirh 450 studãnts in grades e through 12 would be 148.5 (450 X 0.33 : 148.5)' (The

caps must be established separately for each high school')

At the district's discretion, the district may choose to exceed both the individual high school

levelcapandtheaggregatedistrictlevelcap.tfthedistrict@åøsmore eligible studints lhon or" allowed under the credit hour cap, the district s/¿¿l/ establish a

process for selecting eligible students for participation in the program. The process will give

priority for participátion to students who are "at risk." An "at-risk studenf'means (1) a

rtu¿"ot whó qualifies for a free or reduced price lunch program; or (2) an at-risk student as

defined by ruies adopted by the State Board of Education if it has adopted rules to define an

at-risk student. An ..àt riski' student includes a student who meets state or federal thresholds

for poverty as indicated by eligibility for services under any of the following provisions of the

No -Ctrit¿

Left Behind Aci: (l) Title I- Improving Academic Achievement of the

Disadvantaged , Part A - Improving Basic Programs Operated by Local Educational

Agencies; 1Z¡ fitte I, Part C - Education of Migratory Children; (3) Title I, Part D -prevention and Intervention Programs for Children and Youth Who are Neglected,

Delinquent, or At-Risk; (4) TitlJuI - Language Instruction for Limited English Proficient and

Immigrant Students; and (5) Title X - Repeals, Redesignations and Amendments to Other

Statutãs, part C - Education of Homeless Children and Youth Program (amending subtitle B

of Title VII of the McKinney-Vento Homeless Educational Assistance Act).

If the district has not exceeded the credit hour cap, the district shall ensure that all eligible at-

íisk students are allowed, to participate in the Expanded Options Program and may allow

eligible students who øre not at-risk to participate in the program.

Post-Secondary Institution Creditprior to beginning a post-secondary course, the district shall notify the student of the number

and type of creditl that the student will be granted upon successful completion of the course.

If the; is a dispute between the district and student regarding the number or type of credits

that the districiwill or has granted to a student for a particular course, the student may appeal

the district's decision using an appeals process adopted by the Board.

Credits granted to a student shall be counted toward high school graduation requirements and

subject a-rea requirements of the state and the district. Evidence of successful completion of

"uri, ,ourç aná credits granted shall be included in the student's education record. A student

shall provide the district *itfr a copy of the student's grade in each course taken for credit

undeithe Expanded Options Program. The student's education record shall indicate that the

credits were eamed at a post-secondary institution'

5

22

Financial AgreementThe district shall negotiate in good faitha financial agreement with the eligible post-

secondary institution for the payment of actual instructional costs associated with the

student's enrollment, including tuition and fees and the costs of textbooks, equipment and

materials,

A district may request a waiver from the Supcrintendent of Public Instruction if:

1. Compliance would adversely impact the finances of the school district; or

2. The district offers duat credit technical preparation programs (i.e. two-plus-twopro grams, advanced p lacement or International B acc alaureate pro grams).

Student ReimbursementStudents are not eligible for any state student financial aid, but students may apply to the

district for reimbursement for any textbooks, fees, equipment or materials purchased by the

student that a¡e required for a post-secondary course, All textbooks, fees, equipment and

materials provided to a student and paid for by the district are the property of the district.

Transportation ServicesThe district may provide transpofation services to eligible students who attend post-

secondary institutions within the education service district boundaries of which the district is a

component district.

Special Education ServicesThe district of a student participating in the Expanded Options Program shall be responsible

for providing any required special education and related services to the student. "Related

seryices" includes transportation and such developmental, conective and other supportive

services as are required to assist a student with a disability to benefit from special education

and is consistent with Oregon administrative rules on spÞcial education. "Special education"

means specifically designed instruction consistent with

Oregon administrative rules to meet the unique needs of a student with a disability byadapting, as appropriate, the content, methodology, or delivery of instruction to address the

unique needs of the student that result from the student's disability and to ensure access of the

student to the general curriculum. If a post-secondary institution intends to provide special

education and related services to an Expanded Options Program participant, the institutionshall enter into a written contract with the district of the student. The contract shall include the

following at aminimum:

L Allowance for the student to remain in the program during the pendency of any special

education due process hearing unless the parents and district agree otherwise;

6

23

2. Immediate notification to the district if the institution suspects that a student

participating in the program may have a disability and requires special education or

related services;

3. Immediate notification to the dishict if the student engaged in conduct that may lead to

suspension or expulsion; and

4. Immediate notification to the district of any complaint made by the parents of the

student regarding the student's participation in the program at the institution.

District Alternative ProgramsThe Expanded Options Program does not affect any proglam, agreement or plan that existed

on January 1,2006 between the district and a post-secondary institution, which has been

continued or renewed.

Any new program, agreement or plan that is developed after January 1,2006 may be initiated

at the discretion of the district and the post-secondary institution.

END OF POLICY

Legrl Reference(s):oRS 329.035oRS 329.485oRS 332.072oRS 336.615 - 336.66sORS Chapter 340

OAR 581-022-13ó0 to -1370

7

24

Klamath Falls City SchoolsCode: IGBIIE-AR

Revised/Reviewed:

Expanded Options Program Notification

Klamath Falls City Schools133ó AvalonKlamath Falls, OR 97603541-883-4700

Annual Expanded Options Program Notification

Date:

Student/Parent(s):

Address:

Dear(Student/Parent(s))

We are sending you this notice as required by law to notify you of potential opportunities under the

Expanded Options Program (EOP). Your child may qualify as an eligible student participate in EOP ifyoùr child meets the criteria below and has not already completed course requirements for a high school

âiplot r". If you are hosting a foreign exchange student, foreign exchange students are not permitted to

participate in EOP.

Definitions

You may be permitted to participate if you are aî eligible student applying to an eligible post-secondary

institutión foi an eligible post-secondary course. An "eligible student" means a student enrolled in a

public school and who is:

Is 16 years or older at the time of enrollment in a course under the Expanded Options Program;

Is in grade 7l or 12 or has not yet completed the required credits for grade l1 or 12, but the district

has allowed the student to participate in the program;

Has developed an educational learning plan as described in this policy;

Expanded Options Program Notification - IGBHE-AR(I)l-4

I

2

J

25

4. Has not successfully completed the requirements for a high school diploma; and

5. Is not a foreign exchange student.

An eligible student who has completed course requirements for graduation but has not received a diploma

may participate.

An eligible post-secondary institution means:

l. A community college;

2. A state institution of hiþher education in the Oregon University System; and

3. The Oregon Health and Sciences University.

An eligible post-secondary course means:

1. Any nonsectarian course or program offered through an eligible post-secondary institution if the

course or program may lead to ñigh school completion, a certificate, professional certification,

associate degree or baccalaureate degree;

Z. It includes academic and professional technical courses and distance education courses;

3. It does not include a duplicate course, which is defined as course with a scope that is identical to the

scope of another course.

Purpose

The purpose of this program is to:

1. Create a seamless education system for students enrolled in grades 1l and 12 to:

à. Have additional options to continue or complete their education;

b, Earn concunent high school and college credits; and

c. Gain early entrance into post-secondary education'

2. promote and support existing accelerated college credit programs, and support the development of

new program. tLut ur" uniqui to a community's secondary and postsecondary relationships and

resources;

3. Allow eligible students who participate in the Expanded Options Program to enroll full-time or part-

time in an eligible post-secondary institution;

4. provide public funding to the eligible post-secondary institutions for educational services to eligible

studentslo offset the cost of tuitiõn, fees, textbooks, equipment and materials for students who

participate in the Expanded Options Program;

Expanded Options Progtam Notification - IGBHE-AR(I)2-4

26

5 To increase the number of at-risk students earning college credits or preparing to enroll in a post-

secondary institution.

Graduation and Course Credit

participating in EOP will not adversely affect your child's ability to graduate because credit received from

ru.".5fully completing an eligible post-secondary course may be applied towards high school graduation

requirements. If, however, your child does not receive a passing grade in the eligible post-secondary

"orr.r", your student may not receive credit towards high school graduation. Failure to successfully

complete an eligible post-secondary course may affect your child's ability to remain in or re-enroll in

EOP.

Selection

All eligible students may apply for EOP, but all eligible students who apply may not be accepted because

of space limitations. En¡ollment in EOP may be limited because of caps on total credit hours that will be

u*uid.d by the high school, Unless notified otherwise, the total number of credits awarded under EOP by

each high school equals one-third of its enrollment in grades 9 through 12. (For example, if high school

en¡ollmint in gradei 9-12 is 1,000 students, the high school may award no more than 330 credit hours for

all students inÞOf.¡ If qualified applications to EOP exceed space limitations, the district will establish a

process that gives priority to at-risk students.

The definition of an at-risk student is a student who either qualifies for a free or reduced lunch program, or

meets state or federal thresholds for poverty which entitles the student for services under certain provisions

of the No Child Left Behind Act.

Enrollment and Participation

To be eligible Participation in EOP depends on your child's acceptance by an eligible post-secondary

institution to take an ètigiUte post-secondary course. Your student will not be eligible for state financial

aid. Your child will have all costs paid for by the district in the same manner as if your child was

attending the public high school. The district will pay for textbooks, fees, equipment or materials, and any

other cost associated with enrollment. You will be responsible for providing transportation to the eligible

post-secondary institution. The district and the eligible post-secondary institution may be able to arrange

iransportation services, although this service may not always be available, depending on circumstances. Ifyourihild receives special education services, the district will continue to provide special education

services under an IEP,

Your child is expected to comply with the same behavior and attendance standards if the child was

attending the public high school. Failure to successfully complete an eligible post-secondary course or

make saiisfaciory progress in tho course may result in no credit receive toward graduation, removal from

EOP, disciplinary action or referral to law enforcement.

Your child may participate in EOP for no more than two years. After two years, your child is no longer

eligible. If your child is in grade 12 when he or she first enrolls, she may participate no more than the

equivalent of one academic year in EOP. If you are enrolled in high school full time and you are taking a

post-secondary course, you will not be awarded credit for that course under EOP.

Expanded Options Program Notification - IGBHE-AR(I)3-4

27

If your child intends to enroll in a course that is already offered by the district, i.e., a duplicate course, your

ctritd witt not be eligible to participate in EOP. A duplicate course is one that is similar in content and

scope to another cou.se already offered by or through the district. Your child should consider district-

provided, educational alternative programs that offer post-secondary level courses.

If you disagree with the district's assessment that a course is a duplicate course as determined by the

district, you may appeal the decision under the procedures outlined below.

Contested Decisions/Appeal

If you disagree with the district's determination that a course is a duplicate course, you may appeal first to

thé superintendent. Your appeal must be in writing and contain at a minimum the following information:

(1) name of student; (2) name of post-secondary course; (3) detailed description ofpost-secondary course;

(+) tru-" of duplicate course offered by high school; (5) detailed description of duplicate course offered by

high school; and (6) reasons why you believe cource is not a duplicate. You must initiate your appeal

*ithin 5 days of receiving notification that the post-secondary course is a duplicate. The superintendent

will issue a written decision within 10 days.

If dissatisfied with the superintendent's decision, you may appeal next to the district board. Your appeal

must be in writing. You must initiate your appeal within 10 days of receiving the superintendent's

determination that the post-secondary course is a duplicate. The board will issue a written decision within

30 days.

If dissatisfied with the board's decision, you may appeal to the Superintendent of Public Instruction or

designee after exhausting local procedures or after 45 days from filing a written complaint with the

district, whichever occurs first. If you appeal to the Superintendent of Public Instruction or designee, you

must comply with all requirements under OAR 581-022-1940.

Student Notification to District

If you have questions, please call the district offìce. Please respond to this notice before May 1 5 of your

intent to enroll in an eligible post-secondary course during the following school year' If you decide to

enroll in an eligible post-secondary course, we will schedule a meeting with your advisory support team to

develop an educational leaming plan that addresses you short- and long-term academic and career goals.

Thank you for your cooperation.

Sincerely,

Superintendent or designee

Expanded Options Program Notifrcation - IGBHE-AR(I)4-4

28

Klamath Falls CitY SchoolsCode: AI)

Adopted: 2l12196

Readopted: L0l9/06, llLlllOOrig. Code(s): 10300

Educational PhilosophY

tt

erreni+¿ren;

L-S+nde*+{eeds

se+f*e*b

*eUe*ginË

Te euppert *re physieel and eeÊnitive Êrewth and develepnrent ef all st*dents;

+.--Curieulum

l.--Finanees

a,-+lan+Fa€ili¡ies

Educational Philosophy - ADt-2

29

www vr r¡¡v ¡.r¡r¡¡vE!

iensTe have a eemmitrrent te effeetive eemmunieatien with tlre eernrnunity.

The district's mission statement is, "Preparing all students to succeed in an ever-changing world." This

will be accomplished through individual and organizational excellence.

The Board believes:

1. That education is a major civilizing influence on the development of a humane, responsible and

informed citizewy, able to adjust and grow in a rapidly changing world;

2. That students must be encouraged to learn their heritage and their place in the global society;

3. That all students learn;

4. That all students should be held to rigorous academic content standards proficient in the knowledge

and skills of their current grade level;

5. That all students canbe expected to succeed;

6. That access to quality education must be provided for all students regardless of linguistic background,

culture, race, sex, sexual orientation, capability or geographic location;

7. In an educational experience that supports academic growth beyond proficiency in established

academic content standards and encourages all students to attain aspirational goals that are individually

challenging;

8. In supporting the physical and cognitive growth and development of all students.

END OF POLICY

Legal Reference(s):

oRS 329.02soRS 329.035oRS 329.485oRS 332,107

2

oAR 581-022-1020

30

1

Klamath Falls City Schools Code: IKAdopted: 8l12196

Readopted: 10109106, ll20l09Orig. Code(s): 71100

Academic Achievement* *

The Board feels it important that teachers have as much accurate knowledge of student

achievement as possible to assess students' needs and growth; thus, a sharing of informationamong parent, teacher and student is essential.

The district shall ensure that all students have the opportunity to demonstrate e-levelofrogress toward becoming proficient in the lmowledge and skills of the student's

current grade level. Students who fail to meet or who exceed all of the standards at any grade

level, will be offered additional services or alternative public education options.

The Board directs staff to follow these guidelines in measuring and reporting student progress:

Parents will be informed regularly, at least four times ayear, of their student's progress inschool;

Parents will be alerted and conferred with as soon as possible when a student's

performance or attitude becomes unsatisfactory or shows marked or sudden deterioration;

Grades and/or assessment will be based upon academic performance and will not include

student attitude. Grades will not be used for disciplinary purposes. Attendance shall not be

the sole criterion for the reduction of a student's grade or credit denial;

4. At comparable levels, the school system will strive for consistency in grading and reporting

except when this consistency is inappropriate for certain classes or certain students;

5. V/hen no grades are given the student is evaluated in terms of his/her progress;

6. The school staff will take particular care to explain to parents the meaning of marks and

symbols used to reflect student performance.

END OF POLICY

Legal Reference(s):oRS 107.154oRS 329.485oRS 339.260oRS 343.295oAR 581-021-0022oAR 581-022-1660oAR s8l-022-1670Cross Reference(s):IKAB - Student Progress Reports to Parents

2

3.

31

Klamath Falls City SchoolsCode: AE

Adopted: 2l12196

Readopted: l0/9106, 5 I 12/08, l/ 1l/10Orig. Code(s): 10400

District Goals

DÍstrie+.Missien

ffiE.Fl:Þ@gEñÞ¡:wvt vu¡úsrvr ¡5vvt vv.v¡t

potentiel

selg+vergfti

eurehildre*

l ¡\ll farnilies will aetively pa#ieipate in the edueatienal oxperierì€e ef students;iz€asi

i€si

a

reeegËi

eemmunþatien;

1

32

an¿+n+a*E

werld ef werk; as members orfarnilies and as eitizens;

s$#6n+s;

14, Supperts students' aeaCearie grewth beyend profieiene'y in aeedemie eerrtent stendardo åmd enee$raËes

The district's mission statement is, "Preparing all students to succeed in an ever-changing world." Thiswill be accomplished through individual and organizational excellence.

The district shall maintain a coordinated K-l2 program that supports the physical and cognitive growthand development of students, is designed to improve student achievement, supports students becomingproficient in the knowledge and skills of the student's current grade level and encourages the attainment ofindividual goals.

The following practices contribute to achieving this goal.

The district will develop a partnership with staff, parents and community members to identify and revisegoals consistent with the goals adopted by the State Board of Education. To successfully prepare studentsto function effectively in a rapidly changing world and for the futures they choose to pursue, goals adopted

by the district will:

1. Ensure that all students, regardless oflinguistic background, culture, race, sex, sexual orientation,capability or geographic location, have access to a quality education in a safe, motivating environment;

District Goals - AE2-3

33

2. Hold all students to rigorous academic standards and expect them to succeed;

3. Provide students with opportunities to demonstrate their achievement in knowledge and skills;

4. Encourage parental and community involvement in their student's education;

5. Develop in students lifelong academic skills to prepare them for an ever-changing world;

6. Develop in students the core ethical values that our diverse society shares and holds important,

including but not limited to: respect, responsibility, caring, trustworthiness, justice, fairness, civic

virtue and citizenship;

7. Equip students with the knowledge and skills necessary to pursue the future of their choice and to

prepare students to function effectively in various life roles; and

8. Utilizes valid and reliable data for evaluating the success of curriculum, instruction, resource allocation

and school improvement.

END OF POLICY

Legal Reference(s):

oRS 174,100oRS 192,630oRS 329,025oRS 329.485oRS 332,107oRS 659.850oRS 6594,003oRS 6594.006oRS 6594.030oAR 581-022-1020oAR 581-022-1030oAR 839-003-0000

J

34

Klamath Falls City Schools Code: EBBAdopted: l/Ill93Readopted: 10109106

Orig. Code(s): 40202, 40203

Integrated Pest Management

I _t- ---:ll f^^ ..-^J rFlÀ^-^ --^,¡.'^+- ..,l.:^1.. ^oolÀ^ ^--l'l^,1 ."i+L^.'+

vPffiw r

ie'

t I - t---^ -l-- -- ^- !-^¿...^¿l^-^f *^^-- ^f 'l-.,^l^*i-- -- ^^--^--i^+^

es+++'

To ensure the health and safety concerns of student, staff and community memters, the district

shall adopt an integrated pest manag"-"nt plan (IPM)Ì which emphasizes the leastpossible risk

to students, staff and community mémbers and shall adopt a list of low-impact pesticides for use

with the IPM plan.

The IPM plan is a proactive strategy that:

1. Focuses on the long-term prevention or suppression of pest problems through

economically sound measures that:

a. Protect the health and safety of students and staff;b. Protect the integrity of district buildings and grounds;

c. Maintain a productive leaming environment; and

d. Protect local ecosystem health.

lsee Model Integrated Pest Management Plan for Oregon Schools at

htþ://www.ipmnet.org/tim/IPM_in-schools/l4odel-school-IPM-Plan-Main-Page.htrnl

L

35

Z. Focuses on the preventio by worHng to reduce or eliminate conditions

of property construction, ntenance that promote.or allow.for the

establishment, feeding, b ration of pest populations or other conditions

that are conducive to pests or that create harborage for pests;

3. Incorporatès the use ofsanimechanical, biological and or

have a low-impact and, for the purpose of mi'application ofþesticides that are not low-impact pesticides;

4. Includes regular monitoring and inspections to detect pests, pest damage and unsanctioned

pesticide usage;

5. Evaluates the need for pest control by identifying acceptable pest population density

levels;

6. Monitors and evaluates the effectiveness of pest control measures;

7. Excludes the application of pesticides on a routine schedule for purely preventive

purposes, othei'than applicutionr of pesticides designed to attract or be consumed by pests;

8. Excludes the application of pesticides for purely aesthetic purposes;

g. Includes school staff education about sanitation, monitoring, inspection and pest control

measures;

10. Gives preference to the use of nonchemical pest control measures;

l l. Allows the use of low-impact pesticides if nonchemical pest control measures are

ineffective; and

lZ. Allows the application of a pesticide that is not a low-impact pesticide only.to mitigate a

declared prri ä-"tg"t "y

ot if the application is by, or at the direction or order of, a public

health official.

The district shall designate the Maintenance Supervisor as the Integrated Pest.Management Plan

Coordinator and giveãuthority for overall implêmentation and evaluation of the IPM plan.

Integrated Pest Management Plan Coordinator

The IPM Plan Coordinator shall:13. Attend not less than six hours of IPM training each year. The training shall include at least

a generalreview of integrated pest managemènt principles and the requirements of IPM as

required by Oregon statute;

14. Ensure appropriate prior notices are given and posted wamings have been placed when

pesticide applications are scheduled;

2

36

15.

16.

17.

Oversee pest prevention efforts;

Ensuring identification and evaluation of pest situation;

Determine the means of appropriately managing pest damage that will cause the least

possible hazardto people, property and the environment;

Ensure the proper use and application of pesticide applications when non-pesticide controls

have been unsuccessful;

Evaluate pest management results; and

Keep for at least four years following the application date, records of applied pesticides

that include:

a, A copy of the label;b. A copy of the Material Data Safety Sheet;c. The brand name and USEPA registration number of the product;

d. The approximate amount and concentration of pesticide applied;

e. The location of where the pesticide was applied;f. The tlpe of application and whether the application was effective;g. The name(s) of the person(s) applying the pesticide; . .

h. The pesticide apphðator's license numbers and pesticide trainee or certificate

numbers of the person applying the pesticide;

i. The dates and times for the placement and removal of waming signs; and

j. Copies of all required notices given, including the dates the IPM Coordinator gave

18.

19.

20

the notices.

Zl. Respond to inquires about the IPM plan and refer complainants to Board policy KL -

Public Complaints;

22. Conduct outreach to district staff about the district's IPM plan.

END OF POLICY

Legal Reference(s):

gRS 634.116sB 637 (200e)

3

37

Klamath Falls City Schools Code: EBB-ARAdopted: lll1l93Readopted: 10109106

Orig. Code(s):40202 AR

Regulations Regarding the Application of Pesticides

sübstâa€€s;

upen+eq!€sti

1

38

;

6, Hrmful substanees+vill be applied as far frem humans es pessible, ¡lsry irdeer:-^ ^ .+",1--+ "o¡n+inn q^ri^,{ if ^+ryIz@@v Çvwr¡ryr¡s

^ll -^--:Ll- ^ 1l :-,{^^- ^--^- .L^"1,{ \ê w^I1 v--fi lnfê¡l nrirìr fô f6 6ntfv bv fìfû1Ff of rìhrdlents+sr¡lMva , Lr¡ u¡uvvr

In an attempt to ensure proper conhol of any pesticides or other potentially hazardous chemicalsl

which might be used or stored on district premises, the following procedures are established.

The term 'þesticide," as used in Board policy and this regulation includes insecticides,

herbiòides, fungicides and rodenticides. The intent is to prevent unnecessary exposure of staff,

students or the public to potentially harmful substances.

If pesticides or other potentially hazardous chemicals are to be used, the least toxicproduct(s) will be selected wheneve¡ practicable. Products with the lowest percentage ofactive ingredient(s), least odor possible and with the safest method of application will be

selected when there is a choice of products with comparable effectiveness. When

practical, a nonchemical or altemative pest control method (e.g., mulching, edging, turf,mowing, hand weeding, etc.) shall be used. Assistance on determining the relative toxicityof products may be obtained from members of the Pesticide Analytical and Response

Center (PARC), 503-731-4025, Telecommunication Device for the Deaf (TDD), 503-731-

4031 or the National Pesticide Telecommunications Network (Ì'IPTI'Q at 800-858-7378.

Storage of pesticides and other potentially hazardous chemicals will be kept to a minimum.Since many chemicals lose effectiveness with storage, and storage further increases risk,only enough of the product for a given application will be purchased. If storage

instructions are included, the instructions will be followed explicitly. All such products

and the equipment used in the product application will be stored in separate facilities from

rHazardous chemical, as defined by OAR 437, Division 2, means any chemical which is a physical hazard or health

hazatd. "Health hazîrd" means a chemical for which therc is statistically significant evidence based on at least one

study conducted in accordance with established scientific principals that acute or chronic health effects rray occur inexposed individuals. The term "health hazaró" includes chemicals which are carcinogens, toxic or highly toxic

agents, reproductive toxins, irritants, corrosives, sensítizers, hepatotoxins, nephrotoxins, neurotoxins, agents whichact on the hematopoietic system and agents which damage the lungs, skin, eyes or mucous membranes, "Physicalhazard" means a chemical for which there is scientifically valid evidence that it is a combustible liquid, a

compressed gas, explosive, flammable, an organic peroxide, an oxidizer, pyrophonic, unstable (reactive) or lvater-

reactive,2

2

39

3

4.

other activities and especially separated from food products or occupied rooms. Allstorage facilities will ùe maintained as a locked area and will be clearly marked as

contaTning pesticides and other potentially hazardous chemicals. Pesticide and other

potentialf irazardous chemical containers, rinsates and unusable products will be disposed

òf according to label directions and local regulations'

All pesticides and other potentially hazardous ete label

instructions, will remainin the original contai Data Sheet

(MSDS) information will be on file and readi e who must

Àandle éuch materials or who may have been exposed to the product. This information

will also be made available to any member of the public upon request.

All application ofpesticides and other potentially hazardous chemicals will be made in

strict compliance with the label instructions and under no circumstance will the product

concentrations exceed those specified in the application instructions.

prior to application of any pesticide or other potentially hazardous chemical, a written plan

must be aþroved/denieúand signed by the district safety officer. The approved plan and

record ofäpplication will be maintained on file2 in the district's [business] office. The plan

will minimally contain:

Purpose of the application;Product to be used;

Formulation of the product;Location and extent of the area to be treated;

Type of equipment to be used;

Date and time of application;The total amount of the product to be used;

Such provisions as maybe necessary to comply with applicable Oregon

Occuiational Safety and Health Division (OR-OSHA) regulations for the application

of chämical substances, including requirements for the use of pesticides on

agricultural plants grown for commercial or research purposes. Any warnings that

would restriõt u.. õf th" area following such application also will be part of the plan.

The record will include the purpose of the application, n¿une and amount of the product

used, location and area treated, application equipment used, date and time,

noti fication/reentry pro cedures and authori zation, as required.

Appropriate protective clothing must be worn and proper equipment used during mixing,

uppfytng and cleaning of apptóation equipment. Selection aqd maintenance of protective

,iólrinf*d equipmJnt wiif ue made in aòcordance with product label guidelines and oR-

OSHA rules.

2For licensed public pesticide applications, this record is mandatory

5

6.

a,

b.

c.

d.

e.

f.g.

h.

3

40

7 Pesticides and other potentially hazardous chemicals will be applied at times when staff,

students and members of the public are not present in the area to be treated. Applicationin the presence of those not directly involved in the application of the product is to be

avoided even when the product has low toxicity. Any indoor applications will be

accomplished after school hours, on a Friday, over a weekend, during a vacation period or

other such times, if at all possible. All treated indoor areas must be well ventilated prior to

reentry by staff, students or others. When possible, windows should also be opened for a

minimum of six hours before staft students or others retum to the area.

Staff, students and others, especially those individuals that may be most vulnerable to the

effects of pesticides or other potentially hazardous chemicals (e.g., infants, pregnant

women, asthmatics, chemically sensitive people, etc.), will be notifred of planned

applications, as appropriate and practicable. Treated school grounds and buildings will be

clearly posted with the date and time of application, product used and reentry instructions

as to when treated areas may be used.

9. A district employee(s) responsible for handling and applyrng pesticides shall have specificpesticide training. An Oregon Pest Control Operator or Public Applicator license [may] be

required. Education and training in integrated pest management may also be required.

Employees who apply restricted-use pesticides or use power equipment to apply pesticides

shall be licensed as required by the Oregon Depafment of Agriculture.

10. If the district chooses to contract with a private, state-licensed pest control company, such

contractors will be subject to regulations as defined in state law.

11. Any pesticide spill of more than one pound will be immediately reported to the Oregon

Emergency Response System at 800-452-03 t 1. The district will maintain as part of itsemergencies procedures plan, a plan to respond to, investigate and manage such spills.

Thc plan will include immediate steps to prevent exposure to students, employees and

others, protect district property and the environment, agencies to notify, evacuation

procedures, spill prevention, cleanup and spill response equipment and incident report

form procedures.

12. Injuries or illnesses due to pesticide or other potentially hazardous chemicals must be

reported immediately to a supervisor or district official. The individual will be directed to

first-aid and./or medical treatment, as appropriate. The district will report such incidents to

the Oregon Department of Human Services, Health Services, at 503-731-4025 (after

regular business hours call503-731-4030) and/or OR-OSHA, as required by law.

8

4

41

PpsrlcIon APPLICATIOIT P¡,¡.rT

Date of planned application: Day of week:

(a weekend or during vacation is best)

Which pesticide(s) will be used? (Attach MSDS if available.)(Choose for safety and effectiveness.)

Location/Size of area(s) to be treated:

Who will do the pest control? (circle one) Staff Contractor

Name(s)

For interior treatment:

Does the building have active ventilation that can be lefl on after the application?

If not, who is responsible for opening windows at least six hours before staff/students

reenter?

For all applications:

Who will post the building or treated grounds with: (1) date of application; (2) pesticide

used; and (3) when the area can be used again?

Will pesticides be kept on school grounds? rWhere?

(Read label carefully!) Keep pesticides locked up and away from occupied areas

Approved by school/district administrator

School nurse informed

License #(s)

Firm (if applicable)

on

5

Other(s) informed

42

Klamath Falls City SchoolsCode: IGBAB/JO

Adopted: l0l9106

Education Records/Records of Students with Disabilitiesies

t r---^- -c4--l^-¡ ^l-^..,t-^..^:- ^^l:^., -r..,la¡*a..;tt.,{:.^L:1.:l:-^ ^-,{@f¡gTrroEw!¡v¡¡ r

W

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43

P-,-

¡avw tvTswlvs - -rr--r----- r

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Education records are those records maintained by the district that are directly related to a student.

The primary reason for the keeping and maintaining of education records for students is to help the

individual student in his/her educational development by providing pertinent information for the student,

his/trer teachers and his/her parents, These records also serve as an important source of information to

assist students in seeking productive employment and/or post-high school education.

The district shall maintai4 confidential education records of students in a manner that conforms with state

and federal laws and regulations.

Information recorded on official education records should be carefully selected, acøJrate, verifiable and

should have adirect and significant bearing upon the student's educational development.

The district annually notifies parents or adult students that it forwards educational records requested by an

educational agency or institution in which the student seeks to enroll or receive services, including special

education evaluation services.

The district may impose certain restrictions andlor penalties until fees, fines or damages are paid. Records

requested by another district to determine a student's appropriate placementmay not be withheld'

2

44

1

Students or parents will receive written notice at least 10 days in advance of any restrictions andlot

penalties to be imposed until the debt is paid. The notice will include the reason the student owes money

io the district, anltemization of the fees, fines or damages owed and the right of parents to request a

hearing. The district may pursue fees, fines or damages through a private collection agency or other

methoã available to the district. The district may waive fees, fines and charges if the student or parents

cannot pay, the payn'rent of the debt could impact the health and safety of the student or if the cost ofcollectiònwould be more than the total collected or there are mitigating circumstances, as determined by

the superintendent.

The district shall comply with a request from parents or an adult student to inspect and review records

without unnecessary delay. The district provides to parents of a student with a disability or to an adult

student with a disability the opportun\ty at any reasonable time to examine all of the records of the district

pertaining to the student's identifïcation, evaluation, educational placement and free appropriate public

èducation The district provides parents or an adult student, on request, a list ofthe types and locations ofeducation records collected, maintained and used by the district'

The district annually notifies parents of all students, including adult students, currently in attendance that

they have to right to:

Inspect and review the student's records;

Request the amendment of the student's educational records to ensure that they are not inaccurate,

misleading or otherwise in violation of the student's privacy or other rights;

Consent to disclosures of personally identifiable information contained in the student's education

records, except to the extent that the student educational record rules authorize disclosure without

consent, (See Board policy JoB - Personally Identifiable Information);

File with the U.S. Department of Education a complaint conceming alleged failures by the district to

comply with the requirements of the Family Educational Rights and Privacy Act; and

Obtain a copy of the district's education records policy.

Regarding records to be released to district officials within the agency, the district's notice includes criteria

for determining legitimate educational interest and the criteria for determining which school officials have

legitimate educational interests.

The district annually notifies parents and adult students of what it considers to be directory information

and the disclosure of such. (See Board policy JOA - Directory Information).

The district shall give full rights to education records to either parent, unless the district has been provided

legal evidence that specifically revokes these righté. Once the student reaches age 18 those rights transfer

to the student.

A copy of this policy and administrative regulation shall be made available upon request to parents and

students 18 years or older or emancipated and the general public.

7

J

4,

5

J

45

END OF POLICY

Legal Reference(s):

oRS 30,864oRs l07.ls4oRS 326.565oRS 326.575oRS 339,260oRs 339,270oRS 343.r77(3)OAR 166-400-0010 to 166-450-0010OAR 581-021-0220 to -0430oAR 581-022-1660oAR 581-022-1670

Individuals with Disabilities Education Act (IDEA), 20 U.S,C. $$ 1400 - 1427 Q006)'Family Educational Rights and Privacy Act of 1974,20 U.S.C. $ 12329 (2006); Family Educational Rights and Privacy, 34

C.F.R. Part 99 (2006).Assistance to States for the Education of Children wiih Disabilities, 34 C.F.R. $ 300,501 (2006).

4

46

Klamath Falls City Schools Code: IGBAB/JO-ARAdopted:

Education Records/Records of Students with DisabÍlities Management

1. Student Education Record

Student education records are those records that are directly related to a student and maintained by

the district, or by a party acting for the district; however, this does not include the following:

a. Records of instructional, supervisory and administrative personnel and educational personnel

ancillary to those persons that arc kept in the sole possession of the maker of the record, used

only as a personal memory aid, and are not accessible or revealed to any other person except a

temporary substitute for the maker of the record;

b. Records of the law enforcement unit of the district subject to the provisions of Oregon

Administrative Rule (OAR) 581-021 -02251'

c. Records relating to an individual who is employed by the district that are made and maintained

in the normal course of business, that relate exclusively to the individual in that individual's

capacity as an employee and that are not available for use for any other purpose. Records

r"luting to an individual in attendance at the district who is employed as a result of his/her

status as a student are education records and are not excepted underthis section;

d. Records on a student who is 18 years of age or older, or is attending an institution ofpostsecondary education, that are:

(1) Made or maintained by a physician, psychiatrist, psychologist or other recognized

professional or paraprofessional acting in his/her professional capacity or assisting in ap araprofessional capacity;

(2) Made, maintained or used only in connection with treatment of the student; and

(3i Disclosed only to individuals providing the treatment. For purposes of this definition,

"treatment" does not include remedial educational activities or activities that are part ofthe program of instruction at the district.

e. Records that only contain information relating to activities in which an individual engaged

after he/she is no longer a student at the district;f. Medical or nursing records which are made or maintained separately and solely by a licensed

health-care professional who is not employed by the district, and which a¡e not used for

education purposes or planning.

The district shall keep and maintain a permanent record on each student which includes the:

a. Name and address of educational agency or institution;b. Full legal name of the student;

47

c.

d,e.

f.oÞ.h,

i.j.k.L

Student birth date and place of birth;Name of parents;

Date of entry in school;Name of school previously attended;

Courses of study and marks received;Data documenting a student's progress toward achievement of state standards and must

include a student's Oregon State Assessment results;

Credits earned;Attendance;Date of withdrawal from school; and

Such additional information as the district may prescribe'

er of the student and will include the social

e

Education RecordslRecords of Students with Disabilities Management - IGBAB/JO-AR

2

The district shall retain permanent records in a minimum one-hour fire-safe place in the district, or

keep a duplicate "opy

oith" permanent records in a safe depository in another district location'

Confidentiality of Student Records

a. The district shall keep confidential any record maintained on a student in accordance with

OAR 58 I -021 -0220 through 5 8 1 -021 -0430'

b. Each district shall protect lhe confidentiality of personally identifiable information at

collection, storage, disclosure and destruction stages'

c. Each district snaÏtidentify one official to assume responsibility for ensuring the confidentiality

le information.d, ing personally identifiable information shall receive training or

and procedures'

Rights of Parents and Eligible Students

The district shall annually notify parents and eligible students through the district_student/parent

handbook or any other mãans thai are reasonably likely to inform the parents or eligible students of

their rights. Thís notification shall state that theparent(s) or eligible student has a right to:

a,

b.

c. Consent to disclosures of personally identieducation records, exceptio the exient that the applicable state or federal law authorizes

disclosure without consent;d. pursuant to O eFamily Policy Compliance Office, United States

Department o 34 C,F.R. $ 99.64.concerning alleged failures by

the district to of federal law; and

e. Obtain a copy of the district policy with regard to student education records.

3

2-9

48

4

The notification shall also inform parents or eligible students that the district forwards education

records requested under OAR 581:02I-0255. The notification shall also indicate where copies of the

district policy are located and how copies may be obtained'

If the eligible student or the student's parent(s) has a primary or home language other than English,

or has a disability, the district shall provide effective notice.

These rights shall be given to either parent unless the district has been provided with specific written

evidencJthat there isã court order, slate statute or legallybinding document relating to such matters

as divorce, separation or custody that specifically revokes these rights'

When a student becomes an eligible student, which is defined as a student who has reached 18 years

of age or is attending only an inititution of postsecondary education and is not enrolled in a

r""Jtrduty school, thi rights accorded to, and the consent required of, the parent¡ transfer from the

parents tó the student. Ñothing prevents the district from giving students rights in addition to those

given to parents.

Parent's or Eligible Student's Right to Inspect and Review

The district shall permit an eligible student or student's parent(s) or a representative of a parent or

eligible student, ii authorized in writing by the eligible student or student's parent(s), to inspect and

t"ù"* the education records of the student, unless the education records of a student contain

information on more than one student. In that case the eligible student or student's parent(s) may

inspect, review or be informed of only the specific information about the student'

The district shall comply with a request for access to records:

a. within a reasonable period of time and without unnecessary delay;

b. For children with disabilities before any megting regarding an IEP, or any due process hearing,

or any resolution session related to a due process hearing;

c. In no case more than 45 days after it has received the request'

The district shall respond to reasonable requests for explanations and interpretations of the student's

education record,

The parent(s) or eligible student shall comply with the following procedure to inspect and review a

studerit's education record:

a. Provide a written, dated request to inspect a student's education record; and

b. State the specific reason for requesting the inspection.

The written request will be permanently added to the student's education record.

The district shall not destroy any education record if there is an outstanding request to inspect and

review the education record.

While the district is not required to give an'eligible student or student's parent(s) access to treatment

records under the definitioñ of "education records" in OAR 581-02I-0220(6XbXD), the eligible

student or student's parent(s) may, at hislher expense, have those records reviewed by a physician or

other appropiate professional of his/her choice.

Education RecordslRecords of Students with Disabilities Management - IGBAB/JO-AR3-9

49

5

If an eligible student or student's parent(s) so requests, the_district shall give the eligible student or

student'î parent(s) a copy of the student;s education record. The district may recover a fee for

providing a ropy óf tnr ócord, but only for the actual costs of reproducing the.record unless the

impositiõn of å iee effectively prevents a parent or eligible. stldent from exercising the right to

inspect and review the students educationàl records. The district may not charge a fee to search for

or to retrieve the education records of a student.

The district shall not provide the eligible student or student's parent(s) with a copy of test protocols,

test questions and *o*"tr and otheidocuments described in Oregon Revised Statutes (ORS)

192.50t(4) unless authorized by federal law.

The district will maintain a list of the types and locations of education records maintained by the

district and the titles and addresses of officials responsible for the records'

Student,s education records will be maintained at the school building at which the student is in

attendance except for special education records which may be located at another designated locaiion

within the distri;t. Thó administratorþrincipal or his/her dosignee shall be the person responsible

for maintaining and releasing the education records.

Release o f Personal ly Identifr able Information

personally identifiable information shall not be released without prior written consent of the eligible

student or student's parent(s) except in the following cases:

î. The disclosure is to other school officials, including teachers, within the district who have a

legitimate educational interest'

As used in this section, "legitimate educational interest" means a district official employed by

the district as an administra-tor, supervisor, instructor or staff support member; a person serving

on a school board whò need to review an educational record in order to fulfill his or her

professional responsibilities, as delineated by their job description, contract or conditions ofãmployment. C-ontractors, consultants, volunteers or other parties to whom an agency or

insiituiion has outsourced institutional services or functions may be considered a school

official provided that party performs an institutional service or function for which the district

would otherwise ur" empioy"es, is under the direct control of the district with respect to the

use and maintenance of ãducation records, and is subject to district policies concerning the

redisclosure of personally identifiable information.

The district shall maintain, for public inspection, a listing of the nÍunes andpositions ofindividuals within the district who have ácce.s to personally identifiable information with

respect to students with disabilities.

b. The disclosure is to officials of another school within the district;

c. The disclosure is to authorized representatives of:

(1)(2)(3)(4)

The Comptroller General of the United States;

The Secretary of the United States Department of Education;

State and local educational authorities; orThe Oregon Secretary of State's Audit Division.

Education Records/Records of Students with Disabilities Management - IGBAB/JO-AR4-9

50

d. The disclosure is in connection with financial aid for which the student has applied or whichthe student has received, if the information is necessary for such purposes as to:

(1) Determine eligibility for the aid;(2\ Determine the amount of the aid;(3) Determine the conditions for the aid; or(4) Enforce the terms and condition of the aid.

As used in this section "f,rnancial aid" means any payment of funds provided to an individualthat is conditioned on the individual's attendance at an educational agency or institution.The disclosure is to organizations conducting studies for, or on behalf of, the district to:

(1) Develop, validate or administer predictive tests;(2) Administer student aid programs; or(3) Improveinstruction.

The district may disclose information under this section only if:

(1) The study is conducted in a manner that does not permit personal identification ofparents or students by individuals other than representatives of the organization; and

(2) The information is destroyed when no longer needed for the purposes for which thestudy was conducted.

For purposes of this section, the term "organization" includes, but is not limited to, federal,state and local agencies, and independent organizations.

f. The disclosure is to accrediting organizations to carry out their accrediting functions;g. The disclosure is to comply with a judicial order or lawirlly issued subpoena. The district

may disclose information under this section only if the district makes a reasonable effort tonotify the eligible student or student's parent(s) of the order or subpoena in advance ofcompliance, unless an order or subpoena of a federal court or agency prohibits notification tothe parent(s) or student;

h. The disclosure is to the parent(s) of a dependent student, as defined in Section 152 of theInternal Revenue Code of 1986;

i. The disclosure is in connection with a health or safety emergency. The district shall disclosepersonally identifiable information from an education record to law enforcement, childprotective services and health-care professionals, and other appropriate parties in connectionwith a health and safety emergency if knowledge of the information is necessary to protect the

health and safety of the student or other individuals. If the district determines that there is an

articulable and significant threat, the district will document the information available at thattime of determination and the rationale basis for the determination for the disclosure of theinformation from the educational records.

e.


51

k.

l.

In making a determination whether a

emergency, the district may take intothreat to the health or safety of a studor safety emergency''includes, but is not limitewho may be a victim of kidnap, abduction or custodial interference and law enforcement or

child prótective services efforts to respond to a report of child abuse or neglect pursuant to

applicable state law, or other such reasons that the district may in good faith determine a health

or safety emergency;The disólosurels information the district has designated as "directory information" (See Board

policy JOA - Directory Information);the áisclosure is to the parent(s) of a student who is not an eligible student or to an eligible

student;The disclosure is to offïcials of another school, school system, institution of postsecondary

education, an education service district (ESD), state regional program or other educational

agerrcy that has requested the records and in which the student seeks or intpnds to enroll or is

rñtotté¿ or in which the student receives services. The term "receives services" includes, but

is not limited to, an evaluation or reevaluation for purposes of determining whether a student

has a disability;The disclosuré is to the Board during an executive session pursuant to ORS 332,061.

The district will use reasonable methods to identify and authenticate the identity of the parents,

students, school officials, and any other parties to whom the district discloses personally

identifiable information from educational records.

m.

6. Record-Keepin g Requirements

The district shall maintain a record of each request for access to and each disclosure of personally

identifiable information from the education records of each student. Exceptions to the record-

student, school official or his/her assistant

orized by state and federal law for auditingith the education records of the student as long as

sclosure the record must include:

a. The party or parties who have requested or received personally identifïable information from

the education records; andb. The legitimate interests the parties had in requesting or obtaining the information.

The following parties may inspect the record of request for access and disclosure to a student's

p ersonally identifiable information :

a. The parent(s) or eligible student;b. The school'officialó¡ his/her assistants who are responsible for the custody of the records;

c. Those parties authorized by state or federal law for purposes of auditing the record-keeping

procedures of the district.


52

7 Request for Amendment of Student's Education Record

If an eligible student or student's parent(s) believes the education records relating to the student

contain information that is inaccuiate, misleading or in violation of the student's rights of privacy or

other rights, he/she may ask the building level principal where the record is maintained to amend the

record.

The principal shall decide, after consulting with the necessary staff, whether to amend the record as

requèsted within a reasonable time after the request to amend has been made.

The request to amend the student's education record shall become a pefrnanent part of the student's

education record.

If the principal decides not to amend the record as requested, the eligible student or the student's

parent(s) strãll Ue informed of the decision and of his/her right to appeal the decision by requesting a

hearing,

Hearing Rights of Parents or Eligible Students

If the building level principal decides not to amend the education record of a student as requested bythe eligible siudent or the itudent's parent(s), the eligible student or student's parent(s) may request a

forma,fhearing for the purpose of challenging information in the education record as inaccurate,

misleading orln violation of the privacy or other rights of the student. The district shall appoint a

hearings officer to conduct the formal hearing requested by the eligible student or student's parent.

The hearing may be conducted by atty individual, including an official of the district, who does not

have a direõt interest in the outcome of the hearing, The hearings officer will establish a date, time, and location for the hearing, and give the student's parent or eligible student notice of date, time and

location reasonably in advance of the hearing. The hearing will be held within 10 working days ofreceiving the written or verbal request for the hearing.

The hearings officer will convene and preside over a hearing panel consisting of:

a.. The principal or his/her designee;b. A member chosen by the eligible student or student's parent(s); and

c. A disinterested, qualified third party appointed by the superintendent.

The parent or eligible student may, at his/her own exponse, be assisted or represented by one or more

individuals of his/her own choice, including an attorney, The hearing shall be private. Persons other

than the student, parent, witnesses and counsel shall not be admitted. The hearings officer shallpreside over the panel. The panel will hear evidence from the school staff and the eligible student or

itudent's parent(i) to determine the point(s) of disagreement concerning the records. Confidentialconversations between a licensed employee or district counselor and a student shall not be part of the

records hearing procedure. The eligible student or student's parent(s) has the right to insert writtencomments or explanations into the record regarding the disputed material. Such inserts shall remain

in the education-record as long as the education record or contested portion is maintained and exists.

The panel shall make a determination after hearing the evidence and make its recommendation inwriting within 10 working days following the close of the hearing. The panel will make a

determination based solely on the evidence presented at the hearing and will include a summary ofthe evidence and the reason for the decision. The findings of the panel shall be rendered in writingnot more than 10 working days following the close of the hearing and submitted to all parties.

8


53

It as a result of the hearing, the panel decides that the information in the education record is not

inaccurate, misleading ot õth"tr"i.e in violation of the privacy or other tights of the student, it shall

inform the eligible student or the student's parent(s) of the right to place a statement in the record

commenting on thr contested information in the record or stating why he/she disagrees with the

decision ofitre panel. If a statement is placed in an education record, the district will ensure that the

statement:

a. Is maintained as part of the student's records as long as the record or contested portion is

maintained by the district; andb, Is disclosed by the district to any party to whom the student's records or the contested portion

are disclosed.

Ifl, as a result of the hearing, the panel decides that the information is inaccurate, misleading or

otherwise in violation of the privacy or other rights of the student, it shall:

a. Amend the record accordingly; andb. Inform the eligible student or the student's parent(s) of the amendment in writing'

9. Duties and Responsibilities When Requesting Education Records

The district shall, within 10 days of a student seeking initial enrollment in or services from the

district, notify the public or private school, ESD, institution, agency, or detention facility or youth

care center in which the student was formerly enrolled and shall request the student's education

records.

10. Duties and Responsibilities When Transferring Education Records

The district shall, subject to ORS 339.260,transfer originals of all requested student education

records, including any eSO records, relating to the particular student to the new educational agency

when a request tdtransfer the education records is made to the district. The transfer shall be made

no later than 10 days after receipt of the request. For students in substitute care programs, the

transfer must take place within hve days of a request. Readable copies of the following documents

shall be retained:

a. The student's permanent records, for one year;

b. Such special education records as are necessary to document compliance with state and federal

audits, for five years after the end of the school year in which the original was created' In the

case of records documenting speech pathology and physical therapy services, until the studerit

reaches age 2l or 5 years after last seen, whichever is longer.

Note: Education records shall not be withheld for student fees, fines and charges if requested incircumstances described in ORS 326.575 and applicable rules of the State Board of Education or

such records are requested for use in the appropriate placement of a student.

Education RecordslRecords of Students with Disabilities Management - IGBAB/JO-AR8-9

54

Disclosure StatementRequired for use in collecting personally identifrable information

related to social security numbers.

On any form that requests the social security number (SSN), the following statement shall appear justabove the space for the SSN:

"Providing your social security number (SSN) is voluntary. If you provide it, the district will useyour SSN for record-keeping, research, and reporting purposes only. The district will not use yourSSN to make any decision directly affecting you or any other person. Your SSN will not be given tothe general public. If you choose not to provide your SSN, you will not be denied any rights as astudent. Please read the statement on the back of this form that describes how your SSN will beused. Providing your SSN means that you consent to the use of your SSN in the manner described."

On the back of the same form, or attached to it, the following statement shall appear:

"OAR 581-02I-0250 (lxi) authorizes districts to ask you to provide your social security number(SSN). The SSN will be used by the district for reporting, research and record keeping, Your SSNwill also be provided to the Oregon Department of Education. The Oregon Department of Educationgathers information about students and progtams to meet state and federal statistical reportingrequirements. It also helps districts and the state research, plan and develop educational programs.This information supports the evaluation of educational programs and student success in theworþlace."

The district and Oregon Department of Education may also match your SSN with records from otheragencies as follows:

The Oregon Department of Education uses information gathered from the Oregon EmploymentDivision to leam about education, training and job market trends. The information is also used forplanning, research and program improvement,

State and private universities, colleges, community colleges and vocational schools use the information tofind out how many students go on with their education and their level of success.

Other state agencies use the information to help state and local agencies plan educational and trainingservices to help Oregon citizens get the best jobs available.

Your SSN will be used only for statistical purposes as listed above. State and federal law protects theprivacy of your records.


55

Klamath Falls City SchoolsCode: IKA

Adopted:

Grading System

The district's grading system shall be based on Board-adopted course content and is designed to enable the

student and parent toclearly know how well the student is achieving course requirements at the student's

current gradè level, and be based on the student's progress toward becoming proficient in a continuum ofknowledge and skills.

Letter grades will be used in the district.

Grading will be on a nine-week basis. The nine-week grade will be based on many factors, such as: basic

assignments, both oral and written; class participation; special assignments; research; activities of various

types and kinds; and special contributions.

At the beginning of the grading period students and parents will be informed regarding the basis of the

grades and the methods to be used in determining them.

END OF POLICY

Legal Reference(s):

oRS 329.485oRS 339.260

oAR 58t-022-1670

Grading System - IKAl-1

56




Subject:

Monthly Financial Report

Reason: Reports Date: December L2,}OLL

BACKGROUND

A revenue and expenditure summary report/projection that includes transactions throughNovember 30,20tt, is attached.

RECOMMENDATION:

Report only

Item No.3.2

From: Ms. Baldini

Attachment: Yes

57

Klamath Falls City School Distrìct GENERAL FUNDRevenue and ExpendÌture Summary/Prcjection (unaudited)

Fisæl Yea|2O11-2012

Achrel Actual Actual Actual Pro¡ected Proiected Proiected Proiected Proiected Pro¡ected PbiectêdPrc¡ected2011t2012

Julv/Auo 20'f I Seot 2011 Ocl 2O1 I Nov 2011 Dec . 201 1 Jan,2012 Feb.2012 March.2012 Aonl.2012 Mau.2012 Junø 2012 Totals201'u20'12

BUDGET

REVENUESLOCAL SOURCES:

Curent yeais levy'Prior years'taxes'ConstructÌon Excise Taxlnvestment earn¡ngs

l\¡isc local sources

89,285

90,461

0

5,364

83,365

0

0

9,553

3,053

I 1,953

25,972

19,366

0

3,04494,455

4,427 374

93,265

0

4,361

8,962

200,000

45,000

3,000

20,000

60,000

20,000

5,000

4,400

45,000

40,000

20,000

3,750

65,000

185.000

20.000

3.750

20,000

35,000

20,000

5,000

3,750

20,000

55,000

20,000

160,215

20,000

6,500

3,750

60,000

5,277,847 *

368,092 .

26,053

41,973

488,734

5,276,500

400,000

30,000

40,000

490,996

3,750

60,000

Subtotal 26A,476 142,837 24,55A 4,533,962 268,000 134,400

267,500

124,750 224,750

22,OOO

83,750 138,750 250,465

267.500

22,OOO

6,202,698

535,000

0,14,000

6,237,496

535,000

250,000

44,000

INTER¡ilED|ATE SOURCES:

SOESD Funds

Revenue from Klamath County

Revenue forlon Behalf of D¡strict

Subtotal

4,229,O08

0

1,409,312

740,366

0

1,409,684 1,404,752 1,409,1 88

267,500

'1,409,188

145,207

22,OOO

1,409,188

289,500

145,207

579,000

16,911,884

225,500

740,366

29O,414

829,0000 0STATE SOURCES:

SSF- Curent Year*

SSF- Prìor Year

School Year Sub Account

Common School Fundt

1,409,188 1,409,188 1,409,1 88

225,500 0

0

't6 298 088

290 408

Subtotal 4,229,O0A 2,Á9,67A 1,409,684 1,4OA,752 1,409,188 '1,554,395 1,409,188

547,750

1,409,188 1,409,188 1,634.688

679,239

145,207 18,'t68,164

547,7s0 '854,862

0

16,588,496

547,7SO

679,239

200,000

FEDERAL SOURCES:

FedeEl Forest Fees'SFSF ARRA and Ed Jobs ARRA

State l\¡anaged County Timber

Subtotal 175,623 0 0 547,750 0 0 679,239 0 1,402,612 1,426,989

OTHER RESOURCES:

Beg¡nning fund balance

lnterfund Transfer

Lease Purchase Receipts

Sale of Fixed Assets

3,O45,624

100,000

16,000

2,000

3,0,15,628

100,000

16,000

2,000

2,266,000

100,000

16,000

2,000

1 18,000 3,163,628 2,384,000

Total, monthly revenues 7,543,112 2,292,515 1,609,865 5,942,7'14 1,677184 1,956,295 2107,688 '1,ô37,938 '1,492,938 2,452,677 803,172 29,516,'102 27,465,941

GUMULAT|VE RESOURCES 7,543,112 9,835,627 11,445,492 17,3AA,206 19,065,394 21,021,689 23,129,377 24,767,315 26,260,253 24,712,930 29,516j02

EXPENDITURESSalaries

Employee benefits

Purchased seryices

Supplies

Cap¡tal outlay

lnsurance/Dues/Other

lnterfund Transfers

Subtotal 3,045,628

736,097

593,788

300,087

76,510

39,220

237,242

0

0

0 0 0 0 0

1,034,430

664,545

1 86,580

94,444

10,722

0

0

1,164,467

703,570

86,585

0

9,24O

0

0

1,123,768

730,522

168,693

34,246

0

7,936

0

0

'1,120,000

700,000

255.000

90,000

1,120,000

710,000

255,000

80,000

15,000

7,500

0

0

1,1 20,000

7'10,000

255,000

45,000

0

7,500

0

0

1.1 20,000

710,000

250,000

35,000

0

7,500

0

0

'l,120,000

700,000

248,000

30,000

0

7,500

00

1,1 80,000

710,000

242,OOO

25,000

0

7,500

80,000

0

2,750,000'1,855,000

240.000

22,500

10,000'152,300

156,000

0

13,589,161

8,747,425

2,616,922

6.t9,289

74,942

475,333

236,000

0

13,066,839

8,808,547

2,760,134

749,371

8 t,000457,O14

236,000't,307,o72

7 500

0

0Contingency

Total, monthly expend

CUMULATIVE EXPENDITURES

1,942,944

1,982,944

5,560,168

2,014,299

3,997,243

5,838,384

2,180,864

6,178,107

5,267,345

2,065,164

8,243,271

9,1 44,935

2,172,500

10,415,771

8,649,623

2147,500

'12,603,271

8,4'18,418

2,137,500

14,740,771

8,388,606

26,399,071

3,1 17,031

23,395,987

23,425,667(2s,680)

2,'122,500 2,105,500 2,244,500 5,185,800

16,A63,27'1 18,968,771 21,213,271 26,399,071

7,904,044 7,291,482 7,499,659 3,117,031

Est, General Fund "eamed"* "State Fomula Revenue" ODE = as of 1012512011

Est¡mated future adjustment

27,4Ê5,941

58

Subject:

Long-Range Facility PlanningTask Force Report



Presented to the Board of Directors

Item No. 3.3

Attachment: No

From: Dr. Hillyer

Reason: Reports Date: Decembert2,2OII

BACKGROUND:

The Long-Range Facility Task Force will update the board on some recommendations and

conclusions they have drawn through their fall meetings.

RECOMM DATION:

lnformation only

59




Subject:

Approval of DECA and

Bridges SPED Food Programs


Item No. 5.1

Attachment: No


Date: December t2,zOtI

BACKGROUND:

Two programs at Klamath Union use the preparation and/or sale of food items as part of theirlearning objectives. Nat Ellis' DECA Program, which includes marketing and management classes,

operates a student store in the main hallway of Klamath Union. At break and at lunch, this store

sells food items to students that meet Oregon's stringent nutritional guidelines. Food choices at

times vary, as student managers market new products as part of their business learning, but

Mr. Ellis is diligent in maintaining Oregon standards. Sales and marketing are part of the

Business/DECA curriculum and proceeds directly benefit student activities associated with the

DECA Program.

Steve Caldwell's Bridges Program for Special Education students operates a coffee cart in the

Klamath Union cafeteria. Again, steps are taken to ensure that items sold meet Oregon guidelines.

The Coffee Cart, or "Pelican Buzz", is the Bridges Program's primary work experience venue for

students. Students learn the skills of taking and counting money, performing barista tasks, and

maintaining product in a store environment. Proceeds from the coffee cart are used for student

reward trips in the Bridges program.

Mr. Ellis and Mr. Caldwell, along with Mr. Bullock, will be at the meeting to answer any furtherquestions.

RECOMMENDATION:

The administration recommends approve of DECA and Bridges SPED Food Programs as presented

60

Subject:

New Policy for First Reading



1336 AvalonKfamath Falls, OR 97603


Item No. 5.2

Attachment: No


Date: December L2,2OIL

BACKGROUND:o JGAB and JGAB-AR Use of Restraint and Seclusion: The 20LL Legislative Session passed House Bill 2939

creating new provisions relating to safety in public education programs. These revisions reflect these

changes.

RECOMMENDATION:The Administration recommends the board approve policy JGAB/JGAB-AR Use of Restraint and Seclusion

61

Klamath Falls City SchoolsCode:

Adopted:JGAB8113107

I

Use of Restraint and Seclusion

The Board is dedicated to the development and application of best practices within the district's publiceducational/behavioral programs. It is the intent of the Board to establish a policy that defines thecircumstances that must exist and the requirements that must be met prior to, during and after the use ofrestraint andlor seclusion as an intervention with district students.

Definitions

"Physical restraint" means the restriction of a student's movement by one or more persons holdingthe student or applying physical pressure upon the student. "Physical restraint" does not includetouching or holding a student without the use of force for the purpose of directing the student orassisting the student in completing a task or activity. The definition of "physical restraint"does notinclude the use of mechanical, chemical or prone restraint of a student as these methods areprohibited by Oregon law.

"Seclusion" means the involuntary confinement of a student alone in a room from which the studentis physically prevented from leaving.

"Time eut" mea*ts the Seclusion does not include the removal of a student for a short period of timeto provide the student with an opportunity to regain self-control, in a setting from which the studentis not physically prevented from leaving.

"Serious bodily injury" means any significant impairment of the physical condition of a person, asdetermined by qualified medical personnel, whether self-inflicted or inflicted by someone else.

4. "Mechanical restraint" means a device used to restrict the movement of a student or the movementor normal function of a portion of the body of a student.

"Mechanical restraint" does not include:

a. A protective or stabilizing device ordered by a licensed physician; orb. A vehicle safety restraint when used as intended during the transport of a student in a moving

vehicle.

"Chemical resttaint" means a drug or medication that is used on a student to control behavior orrestrict freedom of movement that has not been prescribed by a licensed health professional or otherqualified health care professional acting under the professionals scope ofpractice.

6. "Prone restraint" means a restraint in which a student is held face down on the floor.

Use of Restraint and Seclusion - JGAB1-3

2

IJ

5

62

The use of physical restraint andlor seclusion is only permitted as a part of a behavioral support plan whenother less restrictive interventions would not be effective and the student's behavior poses a threat ofimminent, serious physical harm to the student or others.

Except in the case of an emergency, only staff current in the required training in accordance with thedistrict-designated physical restraint and seclusion training program will implement physical restraint orseclusion with a student, ln an emergency, physical restraint and/or seclusion may also be used by aschool administrator, teacher or other school employee €r-v€'lünte€r as necessar

when thestudent's behavior imposes a reasonable threat of imminent, serious bodily injury to the student or toothers. The use of physical restraint/seclusion under these circumstances is only allowed so long as thestudent's behavior poses athreat of imminent, serious physical harm to themselves or to others-or+e

. Any student being restrained or secluded within the district whether in an emergency oras a part of a plan shall be constantly monitored by staff for the duration of the intervention. Any roomused for seclusion of a student must allow staff full view of the student in all areas of the room and be freeof potentiallyhazardous conditions such as unprotected light fixtures and electrical outlets.

Fe+studen+s-IÇ42, The district shall utilize the Non-Violent Crisis Prevention and Intervention (NVCP) orSafety First Crisis Intervention training program of physical restraints and seclusion for use in the district.

.Asrequired by state regulation, the selected program shall include: behavioral support, prevention, de-escalation and crisis response techniques. Any program selected by the district must be in compliancewith state and federal law with respect to the use of restraint and/or seclusion.

An annual review of the use of physical restraint and seclusion, including a review of all district casesinvolving restraint andlor seclusion, shall be completed to ensure compliance with district policies andprocedures. The results of the annual review shall be documented, and shall include at a minimum:

l. The total number of incidents of restraint;

8. The total number of incidents of seclusion;

9. The total number of seclusions in a locked room;

10. The total number of students placed in physical restraint;

1 1 . The total number of students placed in restraint and/or seclusion more than 10 times in a school year;

12. The total number of restraint and seclusion incidents carried out by untrained individuals;

13. The demographic characteristics of all students upon whom physical restraint andlor seclusion wasimposed.

This report shall be made available to the Board and to the public at the special education office and on thedistrict's website.

At least once each school year the public shall be notified as to how to access the report.


63

The district shall investigate all complaints regarding the use of restraint and/or seclusion practicesaccording to the procedures outlined in Board policy KL and KL-AR - Public Complaints.

The superintendent shall develop administrative regulations to out the set forth in thisand to meet additional established law

END OF POLICY

Legal Reference(s):

oRS 339.2s0oAR 581-021-0061oAR s81-021-0062


64

Klamath Falls City SchoolsCode:

Revised/Reviewed:JGAB-AR8l13l07

1

flse of Restraint and Seclusion

General Guidelines

Parents will be provided verbal orvr#i++enelectronic notification by the school staff following the use

of physical restraint or seclusion by the end of the day on which the incident occurred;.

2. Parents will be provided written documentation of the incident within 24 hours that provides:

a. A description of the physical restraint andlor seclusion;b. The date of the physical restraint or seclusion;c. The time the physical restraint or seclusion began and ended, and the location;d. . The efforts used to de-escalate the situation and the alternatives to physical restraint or

seclusion that were attempted;e. The names of personnel of the public education program who administered the physical

restraint or seclusion.

If the physical restraint or seclusion was administered by a person without training the district willprovide that information along with the reason why a person without training administered therestraint or seclusion.

2-A building administrator will be notified as soon as practicable whenever physical restraint and/orseclusion has been used;.

If restraint or seclusion continues for more than 30 minutes the student must be provided withadequate access to bathroom and water every 30 minutes. If physical restraint or seclusion continuesfor more than 30 minutes, every 15 minutes after the first 30 minutes an administrator for the publiceducation progr¿ìm must provide written authorization for the continuation of the physical restraintor seclusion, including providing documentation for the reason the physical restraint or seclusionmust be continued. Whenever physical restraint or seclusion extends beyond 30 minutes, personnelof the district will immediately attempt to verbally or electronically notif a parent.

!. A district Physical Restraint andlor Seclusion Incident Report must be completed and copiesprovided to those attending the debriefing meeting for review and comment.

4-. A documented debriefing meeting must be held within two school days after the use of restraintandlor seclusion; staff members involved in the intervention must be included in the meeting. Thedebriefing team shall include an administrator.

Use of Restraint and Seclusion - JGAB-ARl-2

J

4

5

6

7

65

2.

J.

4.

5.

6.

The completed Physical Restraint andlor Seclusion Incident Report Form shall include the following:

1, Name of the student;

Name of staff member(s) administering the physical restraint or seclusion;

Date of the restraint or seclusion and the time the restraint or seclusion began and ended;

Location of the restraint or seclusion;

A description of the restraint or seclusion;

A description of the student's activity immediately preceding the behavior that prompted the use ofrestraint or seclusion;

A description of the behavior that prompted the use of restraint or seclusion;

Efforts to de-escalate the situation and altematives to restraint or seclusion that were attempted;

9. Information documenting parent contact and notification; and

10. A summary of the debriefing meeting held

Physical restraint/seclusion as a part of a behavioral support plan in the student's IndividualEducation Program (IEP) or Section 504 plan.

Parent participation in the plan is required

The IEP team that develops the behavioral support plan shall include knowledgeable and trainedpersonnel, including a behavioral specialist and a district representative who is familiar with thephysical restraint training practices adopted by the district.

Prior to the implementation of any behavioral support plan that includes restraint andlor seclusion afunctional behavioral assessment must be completed. The assessment plan must include anindividual threshold for reviewing the plan.

When a behavior support plan includes restraint or seclusion the parents may be provided a copy ofthe district Use of Restraint and Seclusion policy at the time the plan is developed.

Use of restraint and/or seclusion in an emergency by school administrator, staff or volunteer tomaintain order or prevent a student from harming his/herself, other students, school staff orproperty.

Use of restraint and or seclusion under these circumstances with a student who does not have restraintandlor seclusion as a part of their IEP or Section 504 plan is subject to all of the requirements establishedby this administrative regulation with the exception of those specific to plans developed in an IEP or 504p1

Use of Restraint and Seclusion - JGAB-AR2-2

7

8

1

2

J

4

66

Subject:

Discussion on Rescinding

Policy BCE - Board Committees





Item No. 5.3

Attachment: Yes

From: Dr. Hillyer

Date: December t2,20LI

BACKGROUND:

Policy BCE - Board Committees is not a required policy. lt limits options for the school board in forming

committees as needed. No law would be violated by rescinding it.

RECOMMENDATION:The Administration recommends the board rescind Policy BCE - Board Committees.

67

Klamath Falls City SchoolsCode

AdoptedReadopted

Orig. Code(s)

BCE8lt9t9t10109106

10703

Board Committees

The Board shall have no standing committees. Special committees may be appointed by the Board forspecific purposes to serve until their assignment is completed. The entire Board may meet as a

committee-of-the-whole. Only Board members may serve on Board committees.

The function of special committees will be fact finding, deliberative and advisory rather than legislative oradministrative. Committee recommendations will be made directly to the Board as a whole, which alone

may take action. Committee meetings may be called by the Board chair, the committee chair or any

committee member.

Committee-of-the-whole meetings, called "work sessions," may be held. Committee-of-the-wholemeetings may be called by the chair or any two Board members.

All meetings of special committees and of committees-of-the-whole will be publicly announced and the

public will be permitted to attend. However, the Board and its committees may sit in executive sessions todiscuss matters when such sessions are required and permitted by law.

All matters referred to a committee will be thoroughly investigated. A committee will not have the powerto act for the Board except as the Board has specifically authorized, but will make recommendations to the

Board. Committee recommendations and reports will become an official part of Board minutes.

A Board committee may appoint, subject to Board approval, advisory members from the staff, student

body or community. Advisory members will be instructed in the committee's functions and their status.

These members may not be included in considering whether a quorum of the committee is present, normay they vote on recommendations to be made to the Board. However, either an advisory member or an

ex-officio member may present in writing a minority report to the Board.

END OF POLiCY

Legal Reference(s):

oRS 192.610 -oRS 332.045oRS 332.105

192.690

Cross Reference(s):

BCF - Advisory Committees to the Board

Board Committees - BCE1-1

68

Subject:

Discussion on Whether Or NotTo Become An Open Enrollment District





Item No. 5.4

Attachment: Yes

From: Dr. Hillyer

Date: December t2,ZOIL

BACKGROUND:

The pros and cons are numerous for agreeing to become an open-enrollment district. I have outlined mythoughts on the issue in a previous board memo. This item is on the board agenda to allow time for a fulldiscussion of the issue.

RECOMMENDATION:No action required until January

69

OPEN ENROLLMENT RECOMMENDATION

t. Do not open up elementary schools for new students.Rationale:a. Taking in new students would likely only increase class sizes in already

overcrowded classrooms.

b. Open enrollment in elementary schools would have to be for internal transfersfirst. This has the potential of overloading some schools at the expense ofothers. lt also has the potential for filling up the very schools that may be most

attractive to external-option families, thus defeating the purpose of trying to get

more students for our district.c. Our high-needs special education program (S.T.E.P.) is already very crowded.

The cost to provide services for these students is higher than statereimbursement for them. Should high-needs students from other districts applyfor our district, we would need to take them as we would take any otherstudents. We would need to provide transportation for them if they have thatwritten into their lndividual Education Plans (l.E.P.'s) - most of them do. lt is

likely a number of such students would choose our S.T.E.P. program as it is

higher quality than the one provided to County students.

2. Open up our junior and senior high for open enrollment.Rationale:a. We need to add more secondary students to offset the number we lose each

year at Klamath Union.b. Adding students 7-12 would not pose a serious increase in class size as the

students could be spread between many classrooms.

c. lt is likely more high school students would take advantage of open enrollmentdue to their increased mobility facilitated by their drivers' licenses.

3. I recommend"O" openings for K-6 and unlimitedT-L2.

4. Should we experience a large influx in "in" vs. "out," we would add teachersaccordingly.

70

Subject:Discussion on Class Project Approval and

Application for School District Collaboration Grant

Program Under Senate Bll252


KLAMATH FALTS CITY SCHOOLS



Item No. 5.5

Attachment: Yes

From: Dr. Hillyer

Date: December L2, 2O'J,t

BACKGROUND:

The Class Project would provide funding and resource support to review and re-write our teacher evaluation

policy, design effective staff development, expand career paths for teachers, and provide new compensation

options for teachers.

RECOMMENDATION:The Administration recommends the board approve becoming a Class district,

71

CTASS Proiect:Empowering Educators, Raising Student Achievement

Research shows that the teacher is the most significant factor in raising studentachievement in the classroom.

CLASS is one of the most promisÍng initiatives to ensure that all of Oregon'steachers have the tools and suþport to do their best work in the classroom

and that all shrdents have access to effective teachers.

ParticipatÍng DÍstricts: Albany, Bend- La Pine, Crook County, Forest Grove, High Desert ESD,

Lebanon, $regoh City, Redmond, Salem-Keizer,sherwood, Sisters, Springfield, Tillamook, and

Vernonia 4

About.ZOVo of all Oregon teacliers and shrdents are in a CLASS districL

CLASS focusès on four areas of effecüVeteaching to raise student achievement and

strengthen teacher leadership i

1. Expand career paths to suppoft highly effectiveteachers in taking qn qew leadership rolespnd , _

responsibilities, òuch as mentoring and instructionalcoaching.

2. Develop effective performatt." 3ï"nahons bysetting clear goals for enhancing professional practiceand. increasing student achievement. Student learninggains included in performance evaluatlqps are basedõn multiple *""rùr"s and are used to advance thequafity of teaching a¡rd learning,

. ,,,. ,

3. Provide targeted and relevantprofessionalsources an{sUppoltskilled and'éffecdvécommunities.

4. Implement new compensation models in order to ireate alternatives to'seniority-basedpa¡ reduce attrition and reward effe"ctive teachers. Compensation models include incentivegrants and cãfeer based pay tted to new roles, responsibilities and increasingly to improvingstudent achievement.

Each CLASS District preates its ovrrn plans around the four components to best meet theneeds of its students, staff, and communÍty.

that can help them imProve theirb¡l incorBorating' such Strategies as

72

RESULTS (Tillamook and Sherwood): Tillamookand Sherwood have implemented allfour components of the CLASS Project and are seeing powerful shifts in teacherperceptions and student achievement results.

a

a

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lrbloífrrsôFl :

Irnprtiiírcot

CoLcün la¡nlrtÊit¡

Èc.Co¡âlo3t oùtmt¡üdú

Since the implementationof the CTASS ProiecÇ theshare of Tillamookstuddnts meeting orexceeding the state mathbenchmark has increasednearlythree times theincrease for the state as awhole and 3.5 times tfreincrease for a group ofdemographÍcâlly similarcomparison disFicts.

In readingthe increasehas been +early ttrree

Tillamook School DlstrlctOverall Galn/loss ln % of Students Meetlng/Exceeding' (All shrdents, 2oO5-2OOg aW. compareil to zOfO)

r a-00t(

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the increase forthe comparison disficts.

the number of students meeting or exceedÍng statereading also exce e{gd high p erforrr¡i¡tg so4p grable

.r"r. i.- ";

" '

School ProfesiTònal Staff as Learning Community (Hord, 1996)

a

¡ zaftÈæto¡ltÞæGt,.zxJtß

In 20O8,2009 and 2010 SherwoodSchool Disfictstaff completed aquestionnalre conceming thelr

school staffas rating

óf 1to 5, with aos' ahfhdegree ofdevelopment in the school. Thegraph.to the'left outlines theaverâge perccntage of 4 and 5scores ln the ?OOB-ZOtO surveys forall Sherwood schools.

Number of parücipants: 2OOB = 2322OO9 =2362OLO =2t2

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73

History of CIIISS Design and ImplementatÍon

2006-2007concephral develop meng expl oratory co nversati o ns with districts

2007-2008Design Districts:Forest GroveSherwoodTillamook

2008-2009Implementation Districts :

Forest GroveSherwoodTillamook

zo09-201aDesign Districts:BendCrook CountyHigh Desert ESDOregon CityRedmondSalemSistersVernonia

20'O-20f'LDesign DÍstricts:Albany (TIÐBend [TIF]Crook County (TIÐHigh Desert ESDLebanon (TIF)Oregon City (TIÐRedmond (TIFISalem (TIÐ

Implementation Districts:Forest GroveSherwoodTillamook

SistersSpringfieldVernonia

Implementation Districts:Forest GroveSherwoodTÍllamook

74

201,1-2012Design Dish'icts:AshlandLincoln CountyPendletonSouth LaneSpringfield*

Implementation D istricts :

Albany (TIÐBend ITIÐCrook County (TIF)Lebanon (TIÐOregon City (TIÐRedmond (TIÐSalem (TIÐSistersVernónia

TBD:High Desert ESD

Sunsetting:Forest GroveSherwoodTillamook

Impact:18 Districts135,000 sh¡dents6,800 teachers

75

KLAMATH FATLS CITY SCHOOTS



Subject:

Policy JGE - Expulsion Revision Approval


Item No. 5.6

Attachment: Yes


Date: December L2,zOLt

BACKGROUND:

Policy JGE - Expulsion has a "Notice of Appeal R¡ghts" form in which a reference is made to the

office of "Cecelia Amuchastegui, superintendent." This policy was originally adopted by the board

on May !2,7997, and readopted October 9,2006. The board needs to approve the removal of"Cecelia Amuchastegui" from this policy and leave the word "superintendent" only.

RECOMMENDATION:

The Administration would recommend board approve the removal of the prior superintendent's

name, Cecelia Amuchastegui, from the Policy JGE - Expulsion.

76

Klamath Falls City Schools

Code: JGEAdopted: 5lI2l97

Readopted: 10109106

Orig. Code(s): 80705

Expulsion**

Expulsion ofa student shall not extend beyond one calendar year

A principal, after reviewing available information, may recommend to the hearings officer, designated bythis Board to expel students, that a student be expelled.

Notice to the student and to the parent or guardian shall be given by personal service or certified mail ofthe charge or charges and the specific facts that support the charge or charges. The notice shall include the

statement of intent to consider the charges as reason for expulsion. Where notice is given by personalservice, the person serving the notice shall file a return of service. Where notice is given by certified mailto a parent of a suspended student the notice shall be placed in the mail at least f,rve days before the date ofthe hearing.

A student shall not be expelled without a hearing unless the student's parent(s) or guardian, or the student,

if 18 years of age, waives the right to a hearing. Wavier may take place by the parent or the student, if 18

year so of age, notifying the school district in writing of waiver of the right to a hearing. Waiver may also

take place by the parent, or the student, if age 18 or over, failing to appear after notice at the place and timeset for the hearing.

Hearings shall be before a hearings officer. The hearings officer is authorized by this Board to expelstudents. The hearings officer shall conduct the hearing in the following manner:

The hearing shall be conducted privately by the hearings officer unless the student or the student'sparent or guardian requests a public hearing;

Where the student or the student's parent carurot understand the spoken English language, an

interpreter shall be provided by the district;

3. The student may be represented by counsel or other persons;

4. The student shall be permitted to introduce evidence by testimony, writings, or other exhibits;

5. The student shall be permitted to be present and hear the evidence presented by the district;

6. Strict rules of evidence shall not apply to the proceedings, However, this provision shall not limitthe hearings officer's control of the hearing;

7 . The hearings officer or the student may make a record of the hearing;

** . JGEr-9

1

2

Expulsion

77

8. The hearings off,rcer shall notiff the student's parent(s) or guardian, or the student, if 18 years of age

of his decision in writing.

The student's parent(s) or guardian, or student, if 18 or over, shall have the right upon appeal to a Board

review of the decision. To request a review, the student's parent(s) or guardian, or student, if age 1 8 or

over must deliver a written Notice of Appeal to the office of the superintendent not later than 10 days from

the date of the written decision of the hearings off,rcer. If the decision is appealed, the hearings officer

shall provide to the Board the findings as to the facts, the decision and whether or not the student is guilty

of the conduct alleged. This material shall be made available at the same time to the student's parent(s) or

gtardian, or to the student, if age 18 or over. At its next regularly scheduled meeting which occurs after

the notice of appeal is received, the Board will aff,rrm, modiff or rescind the decision of the hearings

officer. It will make its decision based upon the written record only, unless the parent(s) or guardian, or to

the student, if age 18 or over, makes a written request to address the Board in person. If such a request is

received, only the parent(s) or guardian and the student will be allowed to meet with the Board' No other

persons will be permitted to address the Board, as all testimony is considered to have been received at the

ãxpulsion hearing before the hearings officer. The written record will consist of the hearings officer's

findings as to the facts, findings as to whether the student is guilty of the conduct alleged and the decision,

together with the written notice of appeal and arguments of the parent, guardian or student in opposition to

the decision. The Board will not affirm, modify, or rescind the hearings officer's findings as to the facts or

findings whether the student is guilty of the conduct alleged.

Any review by the Board regarding expulsion of a student shall be conducted in executive session. The

following shall not be made public:

1, The name of the minor student;

The issues involved;

The discussion; and

The Board member's vote on the issue.

The Board will notify the student, parent or guardian in writing whether it has affirmed, modified, or

rescinded the decision of the hearings officer.

Prior to expulsion, the district will propose alternative programs of instruction or instruction combined

with counseling to a student expelled for reasons other than a ìweapons policy violation. The district must

document to the parent or guardian of the student that proposals of alternative programs have been made.

Expulsion** - JGE2_9

2

J

4

78

Notice of Principal's Expulsion Recommendation

Expulsion of:

Date of Notice

Please take notice that I have this date recommended to the district expulsion hearings off,rcer that thestudent named above be expelled.

This recommendation is based upon the following charge or charges and the specific facts that supportsuch charge or charges, which are considered to be reason for expulsion:

Charge or charges

Specific facts supporting charge or charges, ifnot set forth above

The student is entitled to altemative programs of instruction or instruction combined with counseling if he

or she is expelled for reasons other than a weapons policy violation. lndividual program information and

recommendations based upon the student's learning styles or needs are available from the student's schoolcounselor. The following alternative programs of instruction are offered to the students:

Klamath lnstitute, 1420 AvaIon, Klamath Falls, OR 97603 (credit completion)

Klamath Adult Leaming Center, 1420 Avalon, Klamath Falls, OR 97603 (GED preparation and

testing)

Linkville Academy, 429 North Eighth, Klamath Falls, OR 97601

Other programs offered:

Principal

{< d.

I

2

J

4

JGE3-9

Expulsion

79

Notice of Expulsion Hearing

Expulsion of:

Date and Time of Expulsion Hearing

Place hearing will be held: Lucile O'Neill Education Center Boardroom1336 AvalonKlamath Falls, OR 97603

Please take notice that, atthe above noted time and place, a hearing will be held before the district hearings officer

on the charge or charges contained in the attached Notice of Principal's Expulsion Recommendation. The charges

will be considered as reason for expulsion.

The hearings officer will conduct the hearing in the following manner:

l. The hearing will be conducted privately by the hearings officer unless the student or the student's parent or

guardian requests a public hearing;

2. Where the student or the student's parent cannot understand the spoken English language, an interpreter willbe provided by the district;

3. The student may be represented by counsel or other persons, but counsel must notify the hearings offtcer at

least 48 hours before the hearing ifhe or she intends to represent the student at the hearing;

4. The student will be permitted to introduce evidence by testimony, writing or other exhibits;

5. The student will be permitted to be present and hear the evidence presented by the district;

6. Strict rules of evidence will not apply to the proceedings. However, this provision will not limit the hearings

officer's control ofthe hearing;

'l . The hearings officer or the student may make a record of the hearing;

8. The hearings officer will notify the student' s parent(s) or guardian, or the student, if I 8 years of age of his

decision in writing.

The student will not be expelled without a hearing unless the student's parent(s) or guardian, or the student, if 18

years of age, waives the right to a hearing. Waiver may take place by the parent or the student, if 18 years of age,

notifying the district in writing of waiver of the right to a hearing. Waiver will also take place by the parent, or the

student, if age 18 or over, failing to appear, after notice, at the place and time set for the hearing.

District Hearings Officer1336 AvalonKlamath Falls, OR 97603(s41) 883-4700

** - JGE4-9

Expulsion

80

Waiver of Expulsion Hearing

Expulsion of:

I (we), the student's parent(s) or guardian, or the student, if 18 years of age or older, acknowledge that I(we) have received a Notice of Principal's Expulsion Recommendation and Notice of Expulsion Hearing.

I (we) waive my (our) right to a hearing before the district expulsion hearings officer.

Dated: 20

Parent

Dated: 20

Parent

(or)

Dated 20

Guardian

(o.)

20

Student, if 18 years ofage or older

Expulsion ** - JGE5-9

81

2

Notice of Appeal Rights

Expulsion of:(Student)

Date of Notice:

With this notice, you have received the hearings officer's decision regarding the expulsion of theabove-named student.

You have the right to appeal the decision of the hearings off,rcer to the Board, if you wish to do so.

If you wish to appeal, you must do so in the following manner:

1. A written Notice of Appeal must be received at the office of Cecelia Amuchastegui, superintendent,1336 Avalon, Klamath Falls, OR 97603, not later than 10 days from the date stated above;

The notice of appeal must contain a statement of the basis for your appeal of the decision, togetherwith your written arguments against the decision.

At its next regularly scheduled meeting, the Board will affirm, modify or rescind the decision of the

hearings off,rcer. The Board's review and decision will take place in executive session. It will make itsdecision based upon the written record only, unless you, the parent(s) or guardian, or to the student, if age

18 or over, make a written request to address the Board in person, If such a request is received, only theparent(s) or guardian and the student will be allowed to meet with the Board, No other persons will bepermitted to address the Board, as all testimony is considered to have been received at the expulsionhearing before the hearings officer. The written record will consist of the hearings off,rcer's findings as tothe facts, findings as to whether the student is guilty of the conduct alleged and the decision, together withyour written arguments in opposition to the recommended decision.

The Board will notify the parent(s), guardian or the student, if 18 or over, in writing whether it has

affirmed, modified or rescinded the decision of the hearings officer.

The hearings officer's findings as to the facts and findings whether the student is guilty of the conductalleged are hnal and the Board will not affirm, modify, or rescind those f,rndings.

** - JGE6-9

Expulsion

82

2

Notice of Appeal Rights(Weapons Violation)

Expulsion of:

Date of Notice:

With this notice, you have received the hearings officer's decision regarding the expulsion of the

above-named student.

You have the right to appeal the decision of the hearings officer to the superintendent if you wish to do so

If you wish to appeal, you must do so in the following manner:

1 . A written Notice of Appeal must be received at the office of the superintendent, 1 3 3 6 Avalon,Klamath Falls, OR 97603, not later than 10 days from the date stated above;

The notice of appeal must contain a statement of the basis for your appeal of the decision, together

with your written arguments against the decision.

The superintendent may affirm or modify the decision of the hearings officer on a case-by-case basis. The

superintendent will make his decision based upon the written record only, unless you, the parent(s) orguardian, or the student, if age 18 or over, make a written request to address the superintendent in person.

If such a request is received, only the parent(s) or guardian and the student will be allowed to meet thesuperintendent. No other persons will be permitted to address the superintendent, as all testimony is

considered to have been received at the expulsion hearing before the hearings officer. The written recordwill consist of the hearings officer's findings as to the facts, findings as to whether the student is guilty ofthe conduct alleged and the decision, together with your written arguments in opposition to the

recommended decision,

The superintendent will notify the student, parent or guardian in writing whether he has affirmed ormodified the decision of the hearings officer.

The hearings officer's f,rndings as to the facts and findings whether the student is guilty of the conductalleged are final and the superintendent will not affirm, modi$' or rescind those findings.

Expulsion** - JGE7-9

83

J

Expulsion GuidelinesWeapons:

1. Hearing;

2. Hearings officer rules;

If "weapon," a one-year expulsion is required. However, the hearings officer, as the superintendent'sdesignee, may modify the expulsion period based on the evidence presented and principal'srecommendation.

Regular Expulsion:

1. Hearing;

2. Hearings Officer rules;

3. If expulsion, appeal goes to Board;

4. Board does not re-do Hearings Off,rcer's Finding of Fact;

5. Board only considers lessening the penalty.

6. Appeal to Board is in writing, unless parent requests to address the Board.

If the parent addresses the Board, only the parent and student are allowed.

NOTE: For a "weapon", for example, IF the principal believes it is a harmless pocket knife, etc.,principals will call the hearings officer and recommend that expulsion be waived and asuspension only be implemented. If the hearings officer agrees that it is not an expellableoffense, no hearing occurs. If the hearings officer disagrees, or is unsure, the expulsion hearingis conducted.

** - JGE8-9

Expulsion

84

2

Expulsion Guidelines

Drug Offenses

All students will be recommended for expulsion on the first offense for possession of, use of, sale of, orunder the influence of drugs at school or any school activity.

Alcohol Offenses

First Offense

Regular School Day

If the first offense involves being under the influence of, or possession of, alcohol at school duringregular school hours, expulsion would be recommended.

School Activities

A 1O-day suspension with required drug and alcohol counseling (refusal or non-compliance willresult in expulsion) if there are no other extenuating circumstances. Extenuating circumstanceswould include defiance and excessive resistance to school officials; violence; intoxicated to the

extent that it causes a great spectacle (passing out, falling down, etc.); actions that incite otherstudents to cause major disruptions; prior serious disciplinary problems which included suspension.

3. Out-Of-Town Trips (Same as School Activities)

4. One-Day Field Trips (Same as Regular School Day)

Second Offense

Expulsion for all second offenses which includes prior drug offenses.

END OF POLICY

Legal Reference(s)

oRS 192.660oRS 332.061oRS 336.615 -336.665oRS 339.115

oRS 339.240oRS 339.250oRS 339.260

oAR 581-021-0050oAR s8l-021-0070

Expulsion** - JGE9-9

85

CITY SCHOOLS FALLS KLAMATH to...2017 SCHOOL RATING SUMMARY DATA: 3.6 Cool Schools Update: Mr. Scott...

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