· CITY OF TRURO . Roger Gazzard . Town Clerk Town Clerk’s Department Municipal Buildings ....

TRURO CITY COUNCIL

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CITY OF TRURO

Roger Gazzard Town Clerk

Town Clerk’s Department Municipal Buildings Boscawen Street Truro TR1 2NE Tel. (01872) 274766 Fax. (01872) 225572 www.truro.gov.uk email: [email protected]

F6/3/RG/RD June 2020 YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF THE TRURO CITY COUNCIL

TO BE HELD AT 7.00 pm ON MONDAY 29 JUNE 2020 VIA ZOOM VIRTUAL MEETINGS For the transaction of the under-mentioned business:-

1 Prayers

Prior to the formal business of the Council, The Dean of Truro, the Mayor’s Chaplain, to say prayers.

2 To receive apologies for absence 3 Disclosure or Declarations of Interest

Councillors will be asked to make disclosures or declarations of interest in respect of items on this agenda

4 To confirm the Minutes of the Council Meeting held 27 April 2020 pages 224-232

(Minute Nos: 394 - 410) and the Minutes of the Annual Meeting and Mayor Making held 11 May 2020 pages 1 - 4 (Minute Nos: 1 - 16).

5 Open Session for Cornwall Councillors verbal, written or tabled reports (15 minutes)

This is an opportunity to discuss Cornwall Council issues relevant to the Council. If there are any matters that require a Council decision, please notify the Town Clerk four working days before the meeting.

6 Open Session for Electors of Truro – Verbal Questions (15 minutes) This is an opportunity for electors to raise issues with the Council. The Council is

unable to make any resolutions at this meeting on any issues raised 7 To receive Verbal Communications from the Mayor 8 To receive Correspondence 9 Question Time pursuant to Standing Order No. 6k – Written Questions only

Councillors may ask the Mayor or the Town Clerk questions in writing. A minimum Of four clear working days is required, unless the matter is urgent, when the question must be received by the Town ‘Clerk before twelve noon of the day of the meeting

10 To receive information and/or determine action as appropriate in the following

report:

MEETING OF THE PLANNING COMMITTEE HELD 4 JUNE 2020 Page Nos: 6 - 9, (Minute nos: 17- 22) (Appendix on green)

MEETING OF THE PARKS & AMENITIES COMMITTEE HELD 8 JUNE 2020 Page Nos: 10 -16, (Minute nos: 23 - 40) (Appendix on pink)

MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE HELD 15 JUNE 2020 (Appendix on yellow)

Page Nos: 17 - 22, (Minute nos: 41 - 54) 11 Town Clerk’s Report (Appendix on cream) To consider the report of the Town Clerk 12 Towns Fund (Report attached)

Initial Consideration of proposals that the City Council wishes to make as owner/operator of the land.

13 Casual Vacancy To report that the election office of Cornwall Council has advised us that there has been no

call for an election and therefore the position will be filled by co-option. 14 Purchase of Land at Merrick Avenue (Report attached)

Consideration of the attached report.

15 Transfer of Land at Treffry Road (Report attached) To consider under Standing order 25 approving the sealing of documents for this transaction to be complete.

16 The future economic success of Truro. Increased active and non-motorised Travel (Report attached) Councillor Roden to propose a motion, seconded by Councillor Webb, that the Council resolves to: - a.) Convene an urgent meeting to engage, coordinate and actively work with 1. The chamber of commerce 2. The BIDS board. 3. Disability organisations 4. Towns Fund board 5. Local stakeholder groups and citizens 6. Cornwall Council 7. Visit Cornwall 8. Truro Place Shaping b.) Agree an action plan to make Truro the leading destination of choice in Cornwall and the wider south west by creating and implementing a vibrant, sustainable, inclusive and successful economy and promoting a welcoming, well-connected and unique visitor experience. c.) Implement and support proposals for active and non-motorised travel within the City centre

17 Truro/Roseland Community Network Panel Councillor Wells to report 18 To receive verbal or written reports of meetings or conferences attended by members If members wish the Council to pass resolutions based on their reports, the reports must

be in writing and submitted to the Town Clerk at least four clear working days prior to the meeting.

19 To authorise the sealing of documents to give effect to any Resolutions passed by

the Council at this meeting

DATED this Twenty Fourth Day of June, Two Thousand and Twenty

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TOWN CLERK

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MEETING OF TRURO CITY COUNCIL HELD ON MONDAY 27 APRIL 2020 at 7.00 pm via ZOOM VIDEO CONFERENCING

PRESENT: The Mayor (Councillor Robert J. Smith), Honorary Freeman Cllr Wells,

Councillors Allen, Biscoe, Mrs Butler, Mrs Callen, Mrs Carlyon, Mrs Eathorne-Gibbons, Ellis, Miss Jones, Mrs Neale, Nolan, Mrs Nolan, Pascoe, Rich, Roden, Ms Southcombe, Mrs Stokes, Mrs Swain, Tamblyn, Mrs Tudor, Vella and Webb

APOLOGIES: An apology for absence was submitted by Councillor Mrs Cox

An apology for absence was also submitted by David Harris CC

Also in Attendance: Roger Gazzard, Town Clerk; Reverend Jeremy Putnam, Mayor’s Chaplain; Damien Richards, Nikki Santolamazza, and Isabelle Risner, City Council staff;

Members of the electorate, and Mr McLeod, Newquay Town Council

PRAYERS Prior to the formal business of the Council, Reverend Jeremy Putnam said prayers.

394 VIRTUAL MEETINGS (Appendix A) The Mayor briefly spoke about the Government’s inclusion of s.78 in the Coronavirus Act 2020 (see Appendix A) that gave the Secretary of State the power to introduce regulations to make provision for local authorities to hold public meetings and therefore conduct their business. These temporary regulations applied to meetings taking place before 7 May 2021. Truro City Council’s rules regarding amendments to its Standing Orders (contained within clause 28b and c) were followed by the Town Clerk in order to create a proposal (Standing Order 3) that made temporary amendments to Standing Orders to allow for virtual meetings up until 7 May 2021, or as amended by government regulation where applicable. It was therefore proposed by the Mayor and unanimously RESOLVED that Standing Order 3, as outlined in Appendix A,

be adopted by Truro City Council to allow for virtual meetings to take place in order to carry out the Council’s business.

395 DISCLOSURES OR DECLARATIONS OF INTERESTS

Urgent Community Grants (Minute 405, p. 231) New Beginnings Community Association Honorary Freeman Councillor Wells, Councillor Roden and the Town Clerk declared an interest in the above item as they sat on the board of trustees. Hendra Community Group Honorary Freeman Councillor Wells declared an interest in the above item as he is a member of the group.

Councillors Ellis and Miss Jones joined the meeting at 7:06pm and 7:08pm respectively.

396 MINUTES OF COUNCIL

The minutes of the Council Meeting held 24 February 2020 were taken as read and signed by the Mayor as a correct record.

397 CORNWALL COUNCIL

(i) Street Repairs & Resurfacing Works Councillor Biscoe CC commented he was pressing Cornwall Council for the repair works to Boscawen Street to resume in advance of the reopening in the town. The

COUNCIL – 27 APRIL 2020

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Head of the department for transportation wrote to Cornwall Council to encourage the Highways Authority to resume work where it was possible to be carried out safely, respecting lockdown guidelines, as the priority was the safety of workers and the public.

Councillor Biscoe added there had been correspondence circulating about the pedestrianisation of the City Centre, but there was no actual proposal. Councillor Ms Southcombe commented it was difficult to enact social distancing on Boscawen Street, especially with full traffic in the area. Councillor Biscoe CC confirmed the works were currently paused but when they resumed it would be within the boundary of the fence in advance of lockdown being lifted. (ii) Port of Truro Councillor Rich CC spoke about the Port of Truro who had received several requests from large ships to dock in the port and shut the ships down as the market had been challenging during the pandemic. Councillor Rich had the full reports from the Harbour Master if any Members wanted to see them.

(iii) Holiday Lets and Second Homes Councillor Nolan CC commented that Cornwall Council had been busy trying to stop holiday lets operating around Easter, and they had received many calls reporting incidents relating to this. However, many were also second homes and Cornwall Council had no jurisdiction over these, and were only able to pass the reports to police whose official statements said if a person was not already socially isolating in their second home they should not travel to do so, but stay where they were.

(iv) Fire & Rescue, Household Waste & Recycling Centres, Housing the Homeless Councillor Nolan CC confirmed the Fire and Rescue team had been busy dealing with bonfires and people setting fire to cars, mobile homes and in one case, a bowling alley. The service was also manning two ambulances on behalf of the Ambulance Trust. The Household Waste and Recycling Centre at Tregurra was not open at present but it was hoped it would open shortly with appropriate social distancing measures in place. Councillor Nolan CC confirmed that over 90% of household waste and recycling centres across the country were closed. Work was commencing on cutting gras verges and repairing footpaths this week and Highways England was starting works along the A30, with a Cornwall Council team following to pick up litter. Councillor Nolan CC added some of the homeless were being housed at the Monkey Tree Camp in Newquay. Another potential site was at the rear of Old County Hall, where 10 people could be permanently housed along with support staff. (v) Community Volunteer Work Councillor Harris CC, in his absence, forwarded an email to the Town Clerk which stated the following: ‘I have been incredibly encouraged by the work done by local community groups within my Division in getting notes out to households with details of who to contact for help, support or whatever. Just based upon the deliveries of leaflets that I did it was clear that it wasn’t just people who needed help that took comfort from these leaflets but everyone who could see that there were people out there who really cared. Finally, if nobody else is going to mention this I would single out Damien Richards for the work he has done with community groups, in organising printing of leaflets, encouraging people and just being there.’


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(vi) Planning Matters Councillor Mrs Carlyon briefly spoke about the £36 million it was costing Cornwall Council to acquire land at Langarth, with the suggestion approximately £4 million would be returned, with the resulting cost of £320,000 per acre. Councillor Mrs Carlyon wondered if any elected Cornwall Councillor had seen the contracts that had been exchanged to ascertain if Cornwall Council had committed itself to any conditions. Councillor Mrs Tudor responded she had not seen any contracts and would have anticipated they would have been discussed at the Cabinet meetings. However, these were currently cancelled due to the pandemic.

Councillor Mrs Tudor commented that since the last time the City Council had met, the application for Hendra Retail Park had been refused, which the City Council’s Planning Committee had also recommended refusal for. Cornwall Council turned the application down due to the impact on the City Centre’s retail, but it felt certain the developer would appeal. Councillor Mrs Tudor had also spoken to Mr Richard Walker about the Travel Lodge application (which she thought the City Council’s Planning Committee also recommended refusal for, but Kenwyn Parish Council did not), commenting the design had since been tweaked. Mr Moseley, the Planning Officer, was still unhappy with the design and felt it could be improved but was unsure if he would turn it down on this basis. Councillor Vella confirmed this would be discussed by the City Council’s Planning Committee at the meeting on Thursday 7 May, which would take place via Zoom. The Langarth Stakeholder Panel had met for what should have been the last time the previous week. It was a positive, lengthy meeting and it had been agreed another meeting would take place the following Monday. A representative from the hospital had given the impression there were no concerns from the hospital regarding the plans, however, Councillor Mrs Tudor had concerns over the masterplan, which she would raise with Members of the Stakeholder Panel. It was also confirmed there was no present date for publication of the masterplan. Councillor Mrs Tudor also suggested that any presentation to the Parish Councils of Truro and Kenwyn should take place with both sets of Members in the one room as developers were telling each Council different things. Councillor Mrs Tudor commented planning was still functioning at Cornwall Council, and new applications were coming in. Though Councillor Mrs Tudor had yet to call an application to Cornwall Council’s Planning Committee for consideration, at present she noticed developers submitting applications that indicated they had spotted a weakness in the measures that had been put in place to allow the service to take place during the pandemic. She felt this may result in her having to ask for some applications to be considered at Committee, as there were some issues with building works, and trees under preservation orders not being protected. Councillor Mrs Tudor commented she was also disappointed that Cornwall Councillors had not been given a list of those who were shielding themselves within their areas. It would have helped with the running of the Threemilestone and Gloweth Volunteer Group who had been busy shopping and picking up prescriptions for those self-isolating. It was also noted those who had received food parcels from the government due to their ‘vulnerable status’ but who did not need them, had been encouraged to donate them to the Food Bank. Councillor Mrs Tudor warned, however, that A2B Taxis had been charging people for food parcels to be delivered from the volunteer group, when in fact the group had been delivering for free. She had called the taxi company to dissuade them from this practice, and had not made a formal complaint yet, but would not hesitate to do so should it persist.


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Councillor Mrs Tudor also informed Members that Bob Edgerton CC had resigned from his position as Portfolio Holder for Planning and it was uncertain who would replace him.

398 OPEN SESSION FOR THE ELECTORS OF TRURO There were no electors who wished to speak.

399 MAYOR’S COMMUNICATIONS

Drawing Members’ attention to his written annual report, the Mayor further elaborated on the City Council’s progress with the library, taking on the responsibility for Lemon Quay, and the pandemic causing a variety of difficulties for the Council. The Mayor commented the staff had dealt with everything superbly over the last year, including the move from the Municipal Buildings to the Library/new TIC shop, and everyone deserved high praise for their roles in providing a smooth transition. Councillor Biscoe clarified that he was not on the board of trustees for the Library, but his role in the transfer was as Cornwall Council local member.

400 CORRESPONDENCE Provision for Rough Sleepers

The Town Clerk read out an email from Mr Jon Lloyd-Owen, Service Director for Housing at Cornwall Council, outlining emergency response for rough sleeper provision due to the pandemic. To date, over sixty rough sleepers had been provided with accommodation, with another forty who had been identified as sleeping rough. Additional provision had been made in several locations across Cornwall, with more to be made in Truro and Penzance shortly. In Truro, the proposed site was behind Old County Hall, and it would accommodate up to ten rough sleepers and support staff. Councillor Biscoe commented this was important work, and it was also important to ensure the residents whose properties backed onto this land in Truro were made fully aware, with their interests fully represented. The Town Clerk agreed to seek information about who was being consulted on the proposal.

401 QUESTION TIME – WRITTEN QUESTIONS

Councillor Pascoe had submitted an email to the Town Clerk, commenting he hoped the City Council would be able to pay for a sign at one of the roundabouts in the City, such as Trafalgar, or think of a similar way of showing appreciation for keyworkers who have worked tirelessly during the pandemic. Councillor Ms Southcombe commented that just before lockdown, Richard Budge was in contact with the sister of a nurse at Treliske who wondered if the City Council could help make a garden at the hospital more cheerful for staff breaks. Richard had declined at the time due to the pandemic but had promised some plants. It was suggested this could be a good team building exercise for staff later. Councillors briefly discussed the idea raised by Councillor Pascoe and agreed this should not be just for NHS staff but other key frontline workers too. Truro School sponsored one of the roundabouts and it was suggested Richard Budge could approach them to have something placed on the roundabout to thank key workers. It was therefore proposed by the Mayor and unanimously

RESOLVED that Richard Budge, Parks and Amenities Manager, approach Truro School to discuss the creation of a suitable display or sign on the roundabout the school sponsored, in order to thank frontline staff for their hard work during the pandemic.


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402 COMMITTEE REPORTS The Minutes of the Meetings of the under-mentioned Committees were approved and adopted by the Council, except where otherwise stated:-

MEETING OF THE PARKS AND AMENITIES COMMITTEE 9 MARCH 2020 Proposed by Councillor Ms Southcombe, seconded by Councillor Mrs Eathorne-Gibbons Roundabout – Junction of Morlaix Avenue and Fairmantle Street (Minute 374, page 215). Councillor Mrs Carlyon commented she was surprised to read that the proposed installation of a letter ‘N’ was to take place on the roundabout. Several Councillors agreed and wondered if members of the public would have any idea what the letter stood for (Newham). The roundabout was adjacent to the Conservation Area, and Councillor Mrs Carlyon wondered if planning permission would need to be sought. Councillor Biscoe had been speaking with the Head of Planning, Cornwall Council, who had informed him that Matthew Phillips, who looked at Highways proposals, would be investigating this. However, he was under the impression the City Council supported the scheme, despite the Parks and Amenities Committee being careful to only note the report and not give a view. Cornwall Council’s Planning Department was currently unsure if the proposal constituted advertisement or public art. There were also concerns the proposal could be an obstruction to road users as, unlike Trafalgar Roundabout, the roundabout was not light controlled. The Planning Officer had commented the advertisement consent application that had been submitted was invalid. There was concern permission would be granted without challenge, much like the black and gold signage throughout the City. Councillor Vella commented this was the first time he had heard about the proposal and he was very surprised that advertisement consent was not required, and he would write to Cornwall Council to point this out. Land Transfer of Playing Field and Equipment at Rosedale Estate (Minute 377, page 217). Councillor Roden commented he agreed with the recommendation but felt there could be some benefits to the City Council taking on the ownership of the field and equipment, as maintenance had not been very good and there had been numerous complaints over the years. Some of the exercise equipment was also considered unsafe. Councillor Roden proposed, and Honorary Freeman Councillor Wells seconded, an amendment to the proposal in the Parks & Amenities minutes for this item to include the field and equipment in the transfer from Cornwall Council to the City Council. Councillor Biscoe pointed out the second and third parts of the recommendation suggested the Parks & Amenities Committee wished to hear more before coming to a conclusion, due to issues with stability of the footpath running alongside the river, and what Cornwall Council’s approach to any potential transfer would be in terms of funding repair works. The recommendation as it stood, would therefore allow for these investigations to take place. Following further discussion, Councillor Roden withdrew his motion to amend the recommendation as set out within the minutes of the Parks & Amenities Committee meeting, and instead wished for it to be noted his intention was the City Council would be interested in the transfer of the field and equipment in principle but all points and issues raised would have to be met before this could be considered.


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Idless Nursery (Minute 379, page 218) Councillor Mrs Carlyon asked whether the increase in costs specified for the project was covered by a contingency budget, and if so, was it a budget for Parks specifically, or a general one. The Town Clerk referred to a general structural budget for Parks maintenance and explained there was more than enough monies in the account to cover this increase. The Town Clerk added that while the works had been on hold during lockdown, they were due to recommence the following week, and should be completed within six weeks. Two, Five and Ten Year Plan (Minute 382, page 219) Councillor Mrs Carlyon asked if the revisions to the plan would become a policy following ratification of these minutes at this meeting, and whether there was room to revisit the plans should the Council find itself in a difficult financial situation after the pandemic. Councillor Mrs Eathorne-Gibbons responded that the revisions were not policy or set in stone; they were always available for reconsideration until such a time when they are resolved as individual items.

MEETING OF THE PLANNING COMMITTEE 12 MARCH 2020 Proposed by Councillor Vella, seconded by Councillor Pascoe Land West of Hamilton Close (PA19/11225)(Minute 338 c) i), page 220) Councillors briefly discussed the possibility of carrying out an independent landscape appraisal on the parts of Truro that create the rural setting of Truro. Councillor Vella commented this was a consideration within the Truro and Kenwyn Neighbourhood Development Plan (TKNDP), with one proposal to designate landscape areas, including those of historical and archaeological importance around the City, in order to protect them against development. Honorary Freeman Councillor Wells explained he had been communicating with Mr Lacey regarding this, in order to work towards incorporating it onto the final TKNDP documents. It would be dangerous precedent to set if developmental creep down the valley was allowed. NOTES OF THE PLANNING COMMITTEE 3 APRIL 2020 Proposed by Councillor Smith (Mayor) Councillor Vella commented the notes represented decisions made under delegation by him (as Chairman) and Councillor Webb (as Vice-Chairman) prior to the Zoom meetings being in place. The decisions were informed by comments from the rest of the Planning Committee, and local members, who were all able to comment on applications on Trello boards set up by the Planning Clerks. The process was completed in as democratic a way as possible.

403 TOWN CLERK’S REPORT (Appendix B)

Further to his written report, the Town Clerk spoke on some of the reports raised, particularly in relation to the pandemic. The Town Clerk explained the pandemic has dominated everything the Council has done in recent weeks, and he summarised the governance in place to allow for continued operations. Support had been given to local voluntary groups providing support to vulnerable people and offered to the Cornwall Council initiative using Volunteer Cornwall, but that offer had not as yet been taken up.. Financially, there was a predicted loss of income due to the pandemic, but a number of mitigating actions had been put into place to save costs and there would also be a claim for furloughed staff salaries. At this time it was not predicted that there would be a significant loss overall. In addition, facilities such as the Tourist Information Centre and the Café in the Park would be subject to restrictions as lockdown eases, which would impact income. Income could also be impacted by requests of support from other organisations such as Truro and Newham BIDs.


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Discussion took place regarding the two BID teams and that it was felt important the City Council maintained contact with both. The Town Clerk was asked to engage with other Town Clerks in Cornwall to look at the proposition the BID teams submitted to Cornwall Council, to see if any assistance could be offered. The Town Clerk spoke briefly about the Hall for Cornwall works, which stopped for a month at the start of the pandemic but were currently resuming with social distancing measures in place. This would impact when staff could move back to the Municipal Buildings, but added the longer it takes, the less cost to the City Council, as costs were reduced with the building closed.

The Town Clerk elaborated on staff furloughing within the report, pointing out the reclaiming of salary relied on staff agreeing to be furloughed, and therefore it was felt offering them full salary but claiming back the 80% on offer from the government was pragmatic. Other issues briefly elaborated on included the format of the Mayor Making Ceremony on 11 May, which would take place as a Zoom meeting. Councillor Biscoe, as Mayor Elect, suggested it was better to keep it as brief as possible Following further discussion, it was proposed by Councillor Mrs Eathorne-Gibbons, seconded by Councillor Roden and

RESOLVED that the recommendations within the Town Clerk’s report, as outlined in the attached appendix, be adopted.

Councillor Biscoe asked that it be placed on record that the City Council wished to express its thanks to all of members of staff, regardless of whether they were working or furloughed,

404 COMMITEES AND THEIR CHAIRMEN

Councillor Biscoe spoke briefly on the above item, suggesting that due to the circumstances surrounding the pandemic, it made sense for committees to continue with their present Chairmen and Vice-Chairman, for the following year. The Town Clerk elaborated that the only anomaly to this was that as Councillor Allen would become Deputy Mayor on 11 May, and therefore ex-officio on all of the Council’s committees, another Member would have to be proposed, seconded, and voted in as Vice-Chair for the Parks and Amenities Committee. This could take place at the start of their next meeting. Honorary Freeman Councillor Wells confirmed there were no legal issues with this arrangement as the government had made provision for this to take place. It was agreed that at the Mayor Making Meeting on 11 May, which would take place via Zoom, this would be confirmed, and that Councillor Smith, as current Mayor, could take Councillor Allen’s position on the Parks and Amenities Committee, though a new Vice-Chair would need to be voted in. The Town Clerk asked that if any Member wished to change committee then they needed to let him know by 11 May, but it was hoped most Members would be cognizant of the circumstances and therefore most committees would remain the same. It was therefore proposed by Councillor Biscoe, seconded by Councillor Allen and unanimously

RESOLVED that the membership of the committees of the Council, along with their respective Chairmen and Vice-Chairmen, barring any individual request from a Councillor, and with Councillor Smith’s


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permission that he would sit upon the Parks and Amenities Committee following Councillor Allen’s election as Deputy Mayor, would remain the same for 2020/2021.

405 URGENT COMMUNITY GRANTS

Three grant applications were submitted for New Beginnings Community Association, Rosedale Residents Association, and Hendra Community Group. The applications were to be considered at this meeting, instead of within the usual grants cycle, in order to get a decision to them as quickly as possible during the pandemic. Councillors discussed the applications, which were all for similar purposes, and considered the current voluntary responses within the City that aided residents during the pandemic, and whether there was duplication of work. It was also felt priority should not be given to specific areas, as covered by the respective associations, but the entirety of Truro. Following discussion, it was proposed by Councillor Mrs Eathorne-Gibbons, seconded by Councillor Mrs Carlyon, and unanimously

RESOLVED that New Beginnings Community Association, Rosedale Residents Association, and Hendra Community Group were each allocated 20% of the grants requested in their applications.

Honorary Freeman Councillor Wells, Councillor Roden and the Town Clerk were moved into the virtual waiting room as they had declared an interest on the above application, and therefore did not discuss or vote on the above resolution. The host readmitted them to the meeting upon the close of the vote.

406 TOWNS FUND BOARD REPRESENTATIVE The Town Clerk explained that the Mayor currently sat on the Towns Fund Board in an ex-officio capacity, and this seat would be filled by Councillor Biscoe after 11 May.

However, Councillor Biscoe also had a vote on the board as a Cornwall Councillor and was unable to exercise two votes. It was therefore suggested by Councillor Biscoe that the Town Clerk represented the City Council on the board, in order to provide continuity as the Steering Group was likely to be in place for the next three years. The Town Clerk would report back to the Finance and General Purposes Committee periodically. Following brief discussion, it was proposed by Councillor Biscoe, seconded by Councillor Roden and unanimously

RESOLVED that the Town Clerk would represent the City Council on the Towns Fund Board.

407 TRURO & THE ROSELAND COMMUNITY NETWORK PANEL

Honorary Freeman Councillor Wells explained there had been an informal virtual meeting of the Network Panel to ascertain what was happening around the network during the pandemic. There were positive contributions from all the parishes, with a variety of volunteer groups and organisations working together to help the vulnerable. The only concerns Members had related to second-home owners in the Roseland area, and people using the beaches, but the consensus was positive. A formal meeting would take place the following month, also virtually, and the Highways budget was the main topic for discussion. Councillor Biscoe commented he had participated in many of the meetings around the network and he thought Mark O’Brien, the Network Area Localism Team Lead, was doing a great job of keeping everyone satisfied. Councillor Biscoe asked


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Honorary Freeman Councillor Wells to please report this back to the Panel on behalf of the City Council.

408 REPORTS OF MEETINGS OR CONFERENCES ATTENDED

There were no reports of meetings or conferences attended due to social distancing measures.

409 FORMAL THANKS

Councillor Biscoe requested for it to go on record that the rest of the Council thanked Councillor Smith, as this was his last meeting as Chairman of the Council, for his inspiring Mayoralty, and for conducting meetings in a positive way that provided cohesion and positivity. Councillor Smith thanked Councillor Biscoe and extended his thanks to all Councillors and staff who had supported him during his Mayoral term.

410 COMMON SEAL

RESOLVED that the Common Seal be affixed to any document or documents necessary to give effect to the resolutions passed by the Council at this Meeting.

The meeting closed at 9:00 pm.

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MAYOR

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Council Meeting

27th April 2020

To Consider a Resolution to Temporarily Amend Standing Orders to allow for Virtual Meetings

Background The COVID-19/ Coronavirus pandemic and the unprecedented in peacetime Government measures in response to the crisis (e.g. prohibitions on gatherings, social distancing, self-isolation and shielding of those deemed to be the most vulnerable) have meant that the requirement for local authorities to hold public meetings in person with all members present in one place cannot be met. The statutory requirements for meetings are mainly contained in the Local Government Act 1972 (“the 1972 Act”) and the Public Bodies (Admission to Meetings) Act 1960 (“the 1960 Act”). In recognition of the problem of holding and attending meetings, and further to the lobbying of NALC and others, the Government included s.78 in the Coronavirus Act 2020. This section gave the Secretary of State the power to introduce Regulations to make provisions for the holding of meetings. The 2020 Regulations set out those provisions and enable all local authority meetings to be held remotely, including allowing remote access by members of the public, and they remove the requirement for the annual meeting this year. Where a local authority does not hold an annual meeting, current appointments will continue until the next annual meeting of the authority or when the local authority determines.

Meetings may be held remotely including via telephone conferencing, video conferencing, live webchat and live streaming. Remote attendance by members counts for other purposes such as the six-month rule on attendance. Members of the public and press may also access meetings remotely rather than in person.

The regulations are not prescriptive about how local authorities may facilitate remote meetings or related matters such as voting and access to documents by members and the public. Different solutions will be appropriate in different localities and local authorities may make appropriate standing orders. The regulations apply to meetings taking place before 7 May 2021. The government may legislate to bring forward this date if medical and scientific advice leads to the relaxation of social distancing rules. Council Standing Orders The Councils rules regarding amendments to the Standing Orders are contained in clause 28. Clause 28b states A motion to add to or revoke one or more of the council’s standing orders, except one that incorporates mandatory statutory requirements, shall be proposed by a special motion, the written notice by at least nine councillors to be given to the Proper Officer in accordance with clause 10 of the Standing Orders.

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Clause 28c states that a resolution permanently to add, vary or revoke a standing order shall when proposed and seconded, stand adjourned without discussion to the next ordinary meeting of the Council. It is my opinion that the following resolution has complied with clause 28b and because it is a temporary variation the Council may resolve at this meeting to accept it and it will have immediate effect. Proposal It is proposed by the Mayor, Cllr. R. Smith and seconded by the Deputy Mayor, Cllr. B Biscoe and supported by Councillors Wells, Allen, Roden, Ms. Southcombe, Tamblyn, Vella, and Webb that the following temporary amendments are made to Standing Orders: This amendment will remain in force for all meetings up to 7th May 2021 or alternative date as amended by government regulation. Standing Order 3

Proposed change Reason for Change Standing Order 3: “That all meetings of the Council, its Committees, and sub-Committees will be held remotely.”

To add this requirement in order to comply with the government regulations detailed above.

Standing Order 3e; Delete Not practical to stand with a remote meeting. Standing Order 3k: Delete Replace with, “A person shall indicate as directed by the Chairman at the beginning of the meeting when they wish to speak.

It is not practical to raise a hand when wishing to speak and bearing in mind that we have people in the meeting video linked and audio only with telephones the Chairman needs to consider this when instructing those present at the beginning of the meeting.

Standing Order 3s to add.” It is permitted that a show of hands is replaced by a roll call of Councillors or alternative means provided it is transparent to all present how each Councillor has voted.

A show of hands is impractical. It may be acceptable, for instance when accepting minutes that the chairman simply asks is anyone is against. Where there is a substantial item that is debated then a roll call may be necessary at the Chairman’s discretion.

Roger Gazzard Town Clerk

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Town Clerks Report Council 27th April 2020 Coronavirus The impact of coronavirus has been very significant on the operations, governance and management of the organisation. In summary, we have followed government guidelines but the announcements in the second half of March were particularly significant for our operations. The managers have been sending periodic reports to you to keep you in touch with our response and these normally reflect a change to the regulations and guidance. I have summarised below the current position: - Council Governance As stated in the resolution earlier in the Agenda the regulations regarding prohibitions on gatherings, social distancing, self-isolation and shielding of those deemed to be the most vulnerable made it impossible to hold meetings. In recognition the government has made legislation enabling councils to hold meetings “virtually” and the resolution earlier in this agenda amends our standing orders to permit this for a temporary period. This is the first Council meeting held by this method and will be followed by the Annual Meeting on the 11th May. Following this we will return to our normal schedule of meetings in June and thereafter. The Annual Town Meeting has been cancelled. The government has permitted an extension of time for the submission of the Financial Accounts for the last financial year. Whilst we are still working to our normal schedule of preparing the accounts for June approval, I will only submit a summary to the Finance committee, due to the current difficulties in producing large documents for councillors, with a full report in September. Operations Detailed reports have been circulated during the course of the past few weeks by managers but in summary the current position is as follows: - Truro Library Service and building – closed Tourist Information Centre – Shop closed but increased social media/website/enquiry activity. Parks Activities - parks open but with limited grass cutting, play parks shut, allotments open, cemetery open for funerals and restricted hours for public access, Boscawen café closed. Public Conveniences – Reduced number open on a 24-hour basis.

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Floral Displays – City centre boxes and baskets etc are being produced. Other beds using largely wildflower seeds. Britain in Bloom cancelled nationally. Events - postponed or cancelled. Developments Idless Nursery – site closed Boscawen Tennis Pavilion – survey work required by planning permission and pre-construction requirements has continued. At present, we still hope to construct this coming winter. Moresk Day Centre – Tenders received and being analysed, Support for Volunteering The two main thrusts for the support activities have been firstly the local community groups organising help for residents in their communities. Requests for grant assistance are included later in the agenda for three groups, and rather than the normal process being followed which would mean consideration in June; bearing in mind the immediacy of the situation, it is hoped they can be approved today. Our community development staff have been working with these groups and others to help with localised support. Secondly, Cornwall Council has been working with Volunteer Cornwall to set up a volunteering support network for the County. We have offered support, both administrative and “on the ground” to this network. Volunteer Cornwall are referring requests for help in the areas where there is local support to that network. Financial Impact The council relies on 30% of its income on transactions with the public and organisations. This income has effectively ceased since the third week in March. I am keeping a running estimate of the impacts together with savings in expenditure with natural cost reductions and mitigations. At present, if we are “closed” until the end of June I anticipate losing £139k in income with cost reductions of £88k giving a net loss of £51k.This figures changes almost daily particularly with notification of 3rd party changes. This figure does not include any receipts through the government furlough scheme below. Staffing This is a complicated picture but in summary: - We are following the process of asking permission of 26 staff to furlough (see below). This reflects the fact that many of our services are closed and there is no alternative work, given the current restrictions, for the staff to carry out. The administrative work is being carried out from home. We were prepared for this and it has been relatively seamless to move to a home working set up. Also, the TIC staff are working from home, again our systems allow them the necessary access to internet and social media that is required.

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Some staff in the Parks department are attending work, particularly in the nursery at this crucial time for plant growth; with some grass cutting resuming. We have a statutory duty with regards to the burial of the dead and this is being carried out. Furlough Scheme There has been extensive media coverage regarding the above scheme introduced by the government to avoid large scale redundancies. An employer may apply to the government for a grant to cover 80% of an employee’s salary and on costs rather than the employee being made redundant. As far as the City Council is concerned our contracts of employment do not provide for the option of an employee being furloughed and therefore each employee has to agree to a temporary variation to their contract to enable the council to access the grant. This is evidenced by each employee signing an agreement to be furloughed with certain terms and conditions. In order to obtain the employees agreement, I offered that they would be paid 100% of their salary. i.e. on top of the furlough grant we receive from the government the Council would pay the final 20% of their salary. The government does not require this top up to be paid but, in view of the circumstances, I would ask that the Council agrees to this. I have formally asked below that the Council approve this expenditure. Recommendation That the City Council agree to pay furloughed employees at 100% of their salary: a top up of 20% to the furlough grant. Neighbourhood Plan No referenda will be held before May 2021 and therefore the completion of the Plan will be delayed. Other Impacts The financial figures above are not only affected by our operations but by the impact on other organisations. These are many but I will highlight a couple below: - Hall for Cornwall – the contractor for the construction works closed the site for three/four weeks but has now resumed work. Delays will impact on the date when we can return to the Municipal Offices. Truro BID – The BID has not received its anticipated level of income from the business rate levy at this time, which may impact on its ability to pay for some services from us such as the hanging baskets. (We are committed to producing the City Centre hanging baskets now and these will be displayed whether we are paid or not) Recommendation The Council is asked to note the above. Roger Gazzard Town Clerk

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ANNUAL MEETING AND MAYOR MAKING OF TRURO CITY COUNCIL HELD ON

MONDAY 11 MAY 2020 at 7.00 pm via ZOOM VIDEO CONFERENCING

PRESENT: The Incoming Mayor (Councillor Bert Biscoe), Honorary Freeman Cllr Wells, Councillors Allen, Mrs Butler, Mrs Callen, Mrs Carlyon, Mrs Cox, Mrs Eathorne-Gibbons, Ellis, Miss Jones, Mrs Neale, Nolan, Mrs Nolan, Pascoe, Rich, Roden, Ms Southcombe, Mrs Stokes, Mrs Swain, Tamblyn, Mrs Tudor, Vella and Webb

APOLOGIES: An apology for absence was submitted by Councillor Smith (The Outgoing

Mayor)

An apology for absence was also submitted by David Harris CC

Also in Attendance: Mrs Sue Biscoe, Incoming Mayoress, Ms Marian Chester, Outgoing Mayoress,

Roger Gazzard, Town Clerk, The Dean of Truro, The Very Rev’nd Roger Bush, Incoming Mayor’s Chaplain, Mr Robert Mallett, Honorary Citizen of Truro, Guests of the Incoming Mayor and Deputy Mayor, Cheryl Simpson, Nikki Santolamazza, Jo Trevelyan, Taren-Lee Corin (City Council staff).

Jenny Douce and Iris Nicholls, Truro City Youth Council, Members of the electorate, Members of the public

1 ELECTION

(i) Election of the Incoming Mayor for Truro City Council 2020/2021 Councillor Mrs Carlyon proposed a resolution, which was seconded by Councillor Tamblyn, and unanimously

RESOLVED that Councillor Bert Biscoe be elected as Mayor of the City of Truro for the Municipal Year 2020/2021.

(ii) The incoming Mayor to sign the Declaration of Acceptance of Office The newly elected Mayor, Councillor Biscoe, read and signed the Declaration of Acceptance of Office, on camera in the virtual meeting. The Mayor thanked Councillors for their vote of confidence and graciously accepted the role of Mayor of Truro for the Municipal Year 2020/2021. The Mayor expressed his thanks towards the outgoing Mayor, Councillor Smith (who had tendered his apologies for the meeting), commenting on the inspirational way he had conducted himself during his term of office. Councillor Miss Jones joined the meeting at 7:11pm. Prayers were given by the Mayor’s Chaplain, The Dean of Truro, The Very Rev’nd Roger Bush.

2 DISCLOSURES OR DECLARATIONS OF INTERESTS There were no disclosures or declarations of interest. 3 MAYOR TO ADDRESS COUNCIL

This item had already been addressed above (Minute 416 (ii), page 238) 4 COMMUNICATIONS FROM THE MAYOR

The Mayor informed Members that his wife, Mrs Sue Biscoe, would be his Mayoress for the duration of his term of office. The Mayor planned on supporting two charities/organisations during his Mayoral year: the first would be the Cornwall Music Festival, who had inspired young people to participate in music and the spoken word for over a hundred years. The Mayor was currently unsure of his second charity, but

COUNCIL – 11 MAY 2020

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he was looking for a Truro based charity that worked with young people on mental health matters. Once he had decided, the Mayor would inform the Council. Any proceeds from his Mayoral year would be split between the two organisations.

5 VOTE OF THANKS Councillor Rich, as proposer of the outgoing Mayor, Councillor Smith, spoke briefly about Councillor Smith’s time in Office, and his hard work and contributions to the City, which included the inception of the Youth Council and the creation of a Cultural Strategy. It was therefore proposed by Councillor Rich, seconded by Councillor Mrs Cox, and unanimously

RESOLVED that an official vote of thanks, on behalf of the City Council, to Councillor Bob Smith, for his dedication and service during his Mayoralty for the year 2019/2020, be placed on record.

Honorary Freeman Councillor Wells read out Councillor Smith’s speech. The speech congratulated Councillor Biscoe on his Mayoralty, and thanked Councillors and staff for their support during Councillor Smith’s term of office. Councillor Smith also extended thanks to Reverend Jeremy Putnam, who had been his Chaplain during his Mayoral term, and his Mayoress, Ms Marian Chester, for her support.

6 ELECTION OF THE DEPUTY MAYOR

(i) Election of the Incoming Deputy Mayor for Truro City Council 2020/2021 Councillor Mrs Eathorne-Gibbons proposed a resolution, which was seconded by Councillor Rich, and unanimously

RESOLVED that Councillor Jan Allen be elected as Deputy Mayor of the City of Truro for the Municipal Year 2020/2021.

(ii) The incoming Deputy Mayor to sign the Declaration of Acceptance of Office The newly elected Deputy Mayor, Councillor Allen, read and signed the Declaration of Acceptance of Office, on camera in the virtual meeting.

7 OPEN SESSION FOR THE ELECTORS OF TRURO There were no questions from the electors of Truro. 8 CORRESPONDENCE

Pedestrianisation of Truro The Mayor and the Town Clerk read out a variety of correspondence from the electorate, asking for the City Council’s consideration of support for the pedestrianisation of the City Centre. Following discussion, it was agreed this item would go to the Planning Committee for discussion at their next meeting on Thursday 4 June 2020.

9 QUESTION TIME – WRITTEN QUESTIONS ONLY

There were no written questions submitted.

10 MEMBERSHIP OF COMMITTEES Following a request from the Town Clerk at the last meeting of Council (Minute 404, page 230, 27.04.20), Councillor Ms Southcombe requested to give up her seat on the Planning Committee as she was Chairman for the Parks & Amenities Committee, and thus also sat on the Finance & General Purposes Committee. It was suggested that if he was willing, as Councillor Smith had previously expressed an interest in remaining on the Planning Committee, he could take Councillor Ms Southcombe’s seat as he would otherwise have ceased to be on the Committee as his position had been e-officio as Mayor.


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It was also suggested that Councillor Smith could take Councillor Allen’s seat on the Parks & Amenities Committee, though it was acknowledged the Committee would need to select a new Vice-Chairman at the start of their next meeting as that position would not transfer with the seat. Members further discussed the membership of the Committees. It was proposed by Honorary Freeman Councillor Wells, seconded by Councillor Mrs Eathorne-Gibbons and unanimously

RESOLVED that membership of the Standing Committees of the City Council would remain the same for 2020/2021 with the exception of Councillor Ms Southcombe being replaced on the Planning Committee with Councillor Smith (agreement pending), and Councillor Allen being replaced on the Parks & Amenities Committee by Councillor Smith (agreement pending).

11 TOWN CLERK’S REPORT (Appendix A)

Further to his report (attached) the Town Clerk spoke about the impact of the pandemic on the City Council, and that, thankfully, he did not expect it to be a financial disaster, though there may have to be less spending once restrictions were lifted in order to deal with the impact. Councillor Mrs Stokes asked whether the tennis courts at Boscawen Park could be used for other activities if proper social distancing guidelines were observed. The Town Clerk confirmed this would be investigated. Councillor Mrs Stokes also asked whether the 80% rebate would be received for furloughed library staff, as the service was funded through the precept. The Town Clerk confirmed there was an ongoing debate nationally about what constituted furloughed staff under the guidelines, but the monies would be received in this instance. Councillor Webb commented that admin staff had proven that working from home was not only possible, but also very productive, and provided a better work/life balance for some staff. Councillor Webb, therefore, wondered if this could continue for those who felt it was beneficial, while recognising some staff preferred to be in the office. Councillor Allen added she felt that working from home cut down on staff costs and reduced pollution, so with the City Council’s declaration of the Climate Emergency, this should be actively encouraged. The Town Clerk responded working from home had been very successful and that while government advice was likely to suggest those who could work from home should for several months yet, there was also a need for Council to discuss more permanent working from home solutions for the future. The Mayor thanked the Town Clerk, and by extension, all the staff who had provided exceptional support and ongoing work during this difficult period. The Town Clerk’s report was noted.

12 COUNCIL’S INSURANCE

The Town Clerk briefly explained that the Council’s insurance was up for renewal every five years and he had obtained several quotes. Zurich Municipal, the City Council’s current provider, had given the best price for the requirements and would therefore be used again for the Council’s insurance. If any Councillor wished for more detail, they could contact the Town Clerk.


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13 APPOINTMENT OF REPRESENTATIVES ON OUTSIDE BODIES The Mayor commented he felt, that as with the Standing Committees of the Council, the representatives on outside bodies should remain the same in 2020/2021 as they had in 2019/2020 with the exception of the need for a volunteer to sit on Furniss Coal as the Mayor would be sitting on the committee in an ex-officio capacity. This would also be the case with the Deputy Mayor on the Truro Morlaix Twinning Association. Following a request for volunteers, it was proposed by Councillor Biscoe (the Mayor) and unanimously

RESOLVED that Councillor Mrs Swain would sit on the Furniss Coal charity as a distributor, and Councillor Mrs Eathorne-Gibbons would represent the City Council on the Truro Morlaix Twinning Association for 2020/2021.

14 APPOINTMENT OF MEMBERS

The Mayor commented he felt, that as with above (Minute 428, page, 241), appointment of members should remain the same in 2020/2021 as they had in 2019/2020 with the exception of the need for a volunteer to sit on the Hall for Cornwall Liaison Committee as Councillor Allen would be sitting on it in an ex-officio capacity. Following a request for volunteers, it was proposed by Councillor Biscoe (the Mayor) and unanimously

RESOLVED that Councillor Pascoe would sit on the Hall for Cornwall Liaison Committee for 2020/2021.

15 LOCAL GOVERNMENT ACT 1972 s85 EXTENSION OF TIME The Mayor removed this item from the agenda.

The Mayor once again expressed his appreciation for all the staff of the City Council, both those who were furloughed, and those who had been able to continue to work from home. The Mayor felt the Council was a strong organisation and in a good position to lead the reopening of the City when the time was right.

16 COMMON SEAL

RESOLVED that the Common Seal be affixed to any document or documents necessary to give effect to the resolutions passed by the Council at this Meeting.

The meeting closed at 7:55 pm.

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MAYOR

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MEETING OF THE PLANNING COMMITTEE HELD THURSDAY 4 JUNE 2020

at 7.00 pm via ZOOM VIRTUAL MEETINGS

PRESENT: Councillors Allen, Biscoe, Mrs Carlyon, Ellis, Nolan, Pascoe, Mrs Swain, Tamblyn, Vella, Webb (Chairman) and Wells

APOLOGIES: There were no apologies to report.

Also in attendance: Lamees Ali and Katja Adie, Truro Youth Council

17 DISCLOSURES OR DECLARATIONS OF INTEREST Strangways Villas (PA20/03694 & PA20/03326) Councillor Mrs Carlyon declared an interest in the above application as she is a neighbour of the address.

18 PLANNING CONSULTATION

(a) Schedule 1A Further to all Councillors of Truro City Council being given the opportunity to submit comments to applications in their Ward (by an agreed deadline), and for Members of the Planning Committee to comment on this Schedule prior to publication of the agenda for this meeting, it was proposed by Councillor Webb (Chairman) that it be unanimously

RESOLVED that the recommendations contained within Schedule 1A, as proposed by the Chairman, be adopted by the Planning Committee.

(b) Schedule 1B Further to all Councillors of Truro City Council being given the opportunity to submit comments to applications in their Ward (by an agreed deadline), and for Members of the Planning Committee to comment on this Schedule prior to publication of the agenda and at the meeting having heard the comments of the TCAAC, it was proposed by Councillor Webb (Chairman) that it be unanimously

RESOLVED that the recommendations contained within Schedule 1B, as proposed by the Chairman, be adopted by the Planning Committee.

(c) Schedule 2 The Committee considered plans submitted in accordance with the planning consultation procedure, details of which are attached (Schedule 2), and, that it be

RESOLVED that Cornwall Council be informed of the following recommendations as voted upon by Truro City Council’s Planning Committee: -

(i) Land South West of Little Park Farm (1) (PA20/00426) Unanimous refusal recommended for the erection of six eco-lodges due to concern over the inappropriate design that Members feel makes the eco-lodges looks like residential dwellings. The Committee invites the applicant to resubmit a design that is more in keeping with the Cornish rural landscape. Proposer: Councillor Vella Seconder: Councillor Tamblyn Councillor Ellis joined the meeting at 7:13pm during the discussion of the above item, but before the vote was taken.

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(ii) Newham Roundabout, A390 (2) (PA20/01813) Unanimous refusal for the metal structures on the grounds that it was not obvious what the letter represented, that there was the potential for distraction to road users, that they were too large and bulky, gave a confused message, and that the idea was incongruent with the brand of Truro. Members felt any idea for sculpture (though they felt this was more advertisement than sculpture) should have more artistic merit and build on the Truro brand that had been recently showcased through the use of the hedgehogs on Trafalgar Roundabout. Proposer: Councillor Vella Seconder: Councillor Ellis (iii) 57 Treworder Road (3) (PA20/01987) Refusal recommended for the alterations to form additional first floor bedrooms, on the grounds that the proposal is unneighbourly as it does not leave sufficient room to for the neighbour to maintain their property. Proposer: Councillor Mrs Swain Seconder: Councillor Vella Councillors Biscoe and Tamblyn wished for their names to be recorded as having voted against the above application, and Councillor Pascoe abstained from voting. (iv) Gloweth Barton, Access to Gloweth Barton from Tregolls Road (4) (PA20/02928) Unanimous approval recommended for the amendments to the buildings, though Members were not keen on the design. However, Members queried the value of the ecological area and felt there would be better value in providing a recreational amenity area for residents to enjoy, with a sound management plan in place. Concern was also expressed over the future maintenance of any ecological area and wondered whose responsibility this would be. Proposer: Councillor Biscoe Seconder: Councillor Wells (v) St Clements Barn, St Clement (5) (PA20/03118) Unanimous approval recommended subject to the ancillary building being conditioned to be subservient to the main dwelling, and subject to redesigning the layout to include sufficient kitchen facilities to enable independent meals, and an entrance that did not lead through the bedroom. Proposer: Councillor Biscoe Seconder: Councillor Tamblyn Councillor Tamblyn left the meeting at 8:00pm. (vi) Tara, Moresk Road (6) (PA20/03543) Unanimous refusal recommended for the proposed extensions, as though Members did not find issue with the dormers, they felt a flat roof squared extension was inappropriate for the property. Proposer: Councillor Vella Seconder: Councillor Biscoe Councillor Allen left the meeting at 8:05pm.

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(vii) 1 Strangways Villa (7 a&b) (PA20/03694 & PA20/03326) Unanimous refusal recommended for the partial demolition and replacement, in line with the comments from the Truro Conservation Area Advisory Committee that stated ‘Refusal recommended. Members support the idea of retaining the original side wing with the sash window but felt that the proposed extension does not compliment the existing house. Members invite the submission of revised designs with a more appropriate elevational treatment.’ Proposer: Councillor Vella Seconder: Councillor Ellis (viii) Adjacent Highway, Tremorvah Wood Lane (8) (PA20/03750) Unanimous approval recommended subject to the recommendations of Cornwall Council’s Tree Officer. Proposer: Councillor Vella Seconder: Councillor Mrs Carlyon (ix) 13 Nansvallon Road (9) (PA20/04000) Unanimous refusal recommended for the extension and associated works due to insufficient justification for building in front of the building line, which was considered to be of a good aesthetic, representative of its time, and also due to the loss of light to the neighbouring dwelling. Proposer: Councillor Wells Seconder: Councillor Vella

19 YOUTH COUNCIL

Lamees Ali and Katja Adie from the Youth Council suggested to the Committee that a wall could be chosen in Truro that could be used exclusively for graffiti. It was explained that not only would this provide visual interest and an outlet for self-expression, but it was hoped it would also concentrate graffiti in one place and thus reduce it elsewhere. In other towns the idea had been successful.

Several locations were considered, including one of the underground passageways, and a wall near the Trafalgar petrol station. Councillor Wells pointed out that during the inception of Project Hendra, there had been discussion around using the squash club wall, as it was near to the skate park, and was of a good size. Councillor Nolan expressed his concerns about the underground passageway near Trafalgar being used as it was already abused quite heavily. Following further discussion over consideration of how to prevent abusive content on the wall, it was proposed by Councillor Biscoe and

RESOLVED that Members welcomed the idea of a graffiti wall in principle, and that the Town Clerk, in associated with Lamees Ali as the representative of the Youth Council, speak to the Squash Club to ascertain their position on whether or not the graffiti wall would be a good idea at their site. The result of the conversation would be discussed at the next Planning Committee meeting.

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20 LANGARTH STAKEHOLDER GROUP Councillor Vella reported that the group had held a virtual technical briefing, but there did not seem to be any progress. Councillor Mrs Carlyon informed Members she had finally received a response from Adam Burchill to her questions which she had submitted during a presentation regarding the Masterplan towards the end of 2019. The response had taken a long time, with persistence from the Planning Clerk. Councillor Mrs Carlyon commented there were outstanding issues relating to sewage disposal and surface water run-off, and that the application for the Masterplan was likely to coincide with the 2021 elections.

Members discussed other issues relating to the site, including the importance of public health, and the need for a roundtable discussion about Truro’s rivers, as it was felt the River Allen could be at risk due to potential future development.

21 CHAIRMAN’S REPORT Councillor Vella commented that he had been liaising with James Mosely (Case Officer at Cornwall Council), and Councillor Tudor CC regarding the proposed Travelodge (Walker development) to achieve a more acceptable design than that proposed. Mr Moseley had explained the significant resistance to the design and hoped to work with the developer to achieve something more suitable to the area, and that had a better connection with the Park and Ride. Councillor Tudor was also going to contact a Travelodge directly regarding climate change and what could be included in the application to reduce carbon, to work with the City Council to help achieve their energy efficiency and climate change objectives.

22 CORRESPONDENCE Mannings Restaurant – Licensing Application Councillor Webb (Chairman) informed Members about a Licensing Application that had just come in, with a very tight schedule, from Mannings Restaurant, asking to extend their licence to cover al fresco dining for a period of time to allow for resumption of operation during the pandemic whilst maintaining social distancing measures. Acknowledging this item was correspondence, Members agreed they had no issue with this in principle, and under Standing Orders, the Chairman and Vice-Chairman would comment under delegated powers.

Pedestrianisation of the City Centre Councillor Webb (Chairman) commented that though it had been suggested at Mayor Making (Minute 423, page 239, 11.05.2020) that the issue of pedestrianisation was to be discussed at this meeting, there had since been a number of emails between Councillors and the Town Clerk, and a proposal had been suggested. The item would, therefore, be on the agenda for Council on 29 June 2020.

The meeting closed at 8:49pm.

----------------------------------------------- CHAIRMAN

Schedule 1A

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PLANNING APPLICATIONS – FOR THE MEETING OF 4 JUNE 2020

SCHEDULE 1A – To Receive a Single Recommendation for the Entire Schedule at the Meeting. If Members of the Planning Committee wish for an application to be transferred to Schedule 2, please inform the Chairman and Clerk by Thursday 28th May at 5pm for it

to be included on the agenda. Please use material planning considerations only. If the recommendation already states “transfer to schedule 2” there is no need to comment further on this application until the meeting.

Application Details Proposal Ward Comments from Case Officers Recommendation from

Chairman/ Vice-Chairman & Councillors

(1) PA20/02928 Gloweth Barton, access to Gloweth Barton from Tresawles Road Stephens & Stephens Developers Ltd

Proposed residential development of 32 dwellings (decision PA16/03032) with variation of condition 2.

Kenwyn Matt Doble: This is a site that benefits from a previous planning permission for 32 dwellings and this application seeks to vary the plans to allow for a revised design of those properties.

Schedule 2

(2) PA20/02684 38 Chainwalk Drive, Kenwyn Mrs Woodhouse

Internal and external design changes to approved application PA14/04627 carried out without consent. Conversion of existing garage to bedroom and construction of separate single garage

Trehaverne Jeremy Content: The proposed conversion of garage to a bedroom presents no concerns other than a check that the new window will not overlook any private amenity spaces of the neighbour. The new garage also should be acceptable. No enforcement complaint about the non-accordance with approved plans, this application would regularise the changes from the PA14 approval which from the plans seem of no particular concern. Neighbours consulted so I will wait to see if anything is raised by them as a concern.

Approval recommended subject to there being no sustainable objections from neighbours

Schedule 1A

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(3) PA20/03752 Trees to the North of New Mills Lane Mr Kevin Bryant

Application for works to trees subject to TPO: G1 Oak trees 1 to fell see works schedule.

Trehaverne Janice Taylor: Approval recommended subject to the recommendation of the Tree Officer

(4) PA20/01813 Newham Roundabout, A390 Mrs Mel Richardson Newham Business Improvement District

Advertisement consent for 3no. Fabricated metal structures with steel mesh panels.

Boscawen Martin Woodley: Schedule 2

(5) PA20/03543 Tara, Moresk Road S Baker

Proposed raised roof extension to include 3 no. dormer windows on south east elevation and proposed extensions on south west and north west elevations

Boscawen Claire Broughton: Schedule 2

(6) PA20/03118 St Clements Barn, St Clement Mr S Winn

Construction of ancillary accommodation to main dwelling house

St Clement Camellia Bullingham: Schedule 2

(7) PA20/02887 Royal Cornwall Hospitals NHS Trust Mr Gary Fisher, Royal Cornwall Hospitals NHS Trust

Conversion of existing stores to form additional office accommodation, relocation of estate store to existing boiler room building

Kenwyn Tim Marsh: Based on a preliminary assessment I do not have any immediate concerns with this application.

Approval recommended

(8) PA20/00426 Land SW of Little Park Farm, St Clement Mr Colin Parker

Proposed erection of six eco-lodges for non residential use

Tregolls Martin Woodley: Schedule 2

(9) PA20/03750 Adjacent Highway, Tremorvah Wood Lane Mr Kevin Bryant

Application for works to trees subject to TPO: T1, T5, T7, T8, T12, G1 See documents for works.

Boscawen Niamh Ashworth: Schedule 2

Schedule 1A

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(10) PA20/04000 13 Nansavallon Road Mr Reed

Proposed Extension, alterations, detached garage and associated works

Trehaverne Sophie Rogers: Schedule 2

(11) PA20/01987 57 Treworder Road Mr and Mrs A Williams

Alterations to form additional first floor bedrooms

Redannick Claire Broughton: Schedule 2

Schedule 1B

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PLANNING APPLICATIONS – FOR THE MEETING OF 4 JUNE 2020

SCHEDULE 1B – APPLICATIONS WITHIN THE CONSERVATION AREA/LISTED BUILDING APPLICATIONS These applications have been seen by ward members/Planning Committee within the month and therefore have recommendations (far right column). However,

following recommendations from the Truro Conservation Area Advisory Committee, these applications may be revisited, upon request, at the Planning Committee meeting.

This schedule (minus any applications revisited at the meeting) will then receive a single ‘en-bloc’ recommendation as per Schedule 1A If Members of the Planning Committee wish for an application to be transferred to Schedule 2, please inform the Chairman and Clerk by Thursday 28th May at 5pm

for it to be included on the agenda. Please use material planning considerations only. If the recommendation already states “transfer to schedule 2” there is no need to comment further on this application until the meeting.

Application Details Proposal Ward Comments from Case Officers Recommendation from

Chairman/ Vice-Chairman & Councillors

(1) PA20/03727 Woodland Cottage, Broad Street Mrs Angela Munro-Berry

Proposal for tree works namely a Holm Oak tree TPO13/00022 subject to a Tree Preservation Order (TPO)

Boscawen Sophie Rogers: Approval subject to the requirements of the tree officer (Planning & Environment)

(2)(a) PA20/03694 1 Strangways Villas Mr Craig Hammond (b) PA20/03326 1 Strangways Villas Mr Craig Hammond

Part demolition of the existing 1970's single storey ground floor extension and replacement with a timber and glazed facade and roof Listed Building Consent for the above

Redannick Redannick

Janice Taylor: Janice Taylor:

Schedule 2 Schedule 2

Schedule 2

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PLANNING APPLICATIONS – FOR THE MEETING OF 4 JUNE 2020 SCHEDULE 2 – Applications to be considered at the Meeting.

Application Details Proposal Ward Comments from Case Officers Recommendation

from Chairman/ Vice-Chairman & Councillors

(1) PA20/00426 Land SW of Little Park Farm, St Clement Mr Colin Parker

Proposed erection of six eco-lodges for non residential use

Tregolls Martin Woodley: Refusal

(2) PA20/01813 Newham Roundabout, A390 Mrs Mel Richardson Newham Business Improvement District

Advertisement consent for 3no. Fabricated metal structures with steel mesh panels.

Boscawen Martin Woodley: Refusal

(3) PA20/01987 57 Treworder Road Mr and Mrs A Williams

Alterations to form additional first floor bedrooms

Redannick Claire Broughton: Refusal

(4) PA20/02928 Gloweth Barton, access to Gloweth Barton from Tresawles Road Stephens & Stephens Developers Ltd

Proposed residential development of 32 dwellings (decision PA16/03032) with variation of condition 2.

Kenwyn Matt Doble: This is a site that benefits from a previous planning permission for 32 dwellings and this application seeks to vary the plans to allow for a revised design of those properties.

Approval

(5) PA20/03118 St Clements Barn, St Clement Mr S Winn

Construction of ancillary accommodation to main dwelling house

St Clement Camellia Bullingham: Conditional Approval

Schedule 2

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(6) PA20/03543 Tara, Moresk Road S Baker

Proposed raised roof extension to include 3 no. dormer windows on south east elevation and proposed extensions on south west and north west elevations

Boscawen Claire Broughton: Refusal

(7)(a) PA20/03694 1 Strangways Villas Mr Craig Hammond (b) PA20/03326 1 Strangways Villas Mr Craig Hammond

Part demolition of the existing 1970's single storey ground floor extension and replacement with a timber and glazed facade and roof Listed Building Consent for the above

Redannick Redannick

Janice Taylor: Janice Taylor:

Refusal

(8) PA20/03750 Adjacent Highway, Tremorvah Wood Lane Mr Kevin Bryant

Application for works to trees subject to TPO: T1, T5, T7, T8, T12, G1 See documents for works.

Boscawen Niamh Ashworth: Conditional Approval

(9) PA20/04000 13 Nansavallon Road Mr Reed

Proposed Extension, alterations, detached garage and associated works

Trehaverne Sophie Rogers: Refusal

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A VIRTUAL MEETING OF THE PARKS AND AMENITIES COMMITTEE HELD ON MONDAY 8 JUNE 2020 AT 7.00 PM VIA ZOOM VIRTUAL MEETINGS

PRESENT: Councillors Allen (Deputy Mayor), Biscoe (Mayor), Mrs Butler (Vice-Chairman

from Minute 9), Mrs Callen, Mrs Eathorne-Gibbons, Ellis, Ms Southcombe (Chairman), and Wells.

ALSO PRESENT: Councillors Mrs Carlyon and Roden. APOLOGIES: Councillors Tamblyn (early departure). Also in attendance: Richard Budge – Parks and Amenities Manager. Kate Bell – Compliance Officer (from 7.10 pm).

1 member of the public – Mr Sharpe (Truro Canoe Club). 23 DISCLOSURES OR DECLARATIONS OF INTEREST

There were no disclosures or declarations of interest.

24 MEMBERSHIP OF PARKS & AMENITIES COMMITTEE The Chairman reported that at the meeting of Full Council on 11 May 2020 (Council Minute 425 pages 239 - 240) Councillor Smith was appointed as a member of this Committee to replace Councillor Allen who was elected Deputy Mayor. Following Councillor Smith’s resignation Council will be requested to consider making a nomination to fill this vacancy at the next Council meeting scheduled for 29 June 2020. The report was noted.

25 APPOINTMENT OF VICE-CHAIRMAN OF PARKS & AMENITIES COMMITTEE It was reported by the Chairman that following the meeting of Full Council on 11 May (see Item 2 above) the Committee was requested to consider the election of a Vice-Chairman for the period 8 June 2020 to May 2021. In view of meeting timescales, a resolved decision was sought. According to Standing Order 16(b) – Matters of Urgency, due to the need to appoint a Vice-Chairman, the Chairman:

RESOLVED that the matter below, due to the need to appoint a Vice-Chairman, be considered as a Matter of Urgency.

Councillor Mrs Butler indicated her agreement to her nomination to the position of Vice-Chairman. It was proposed by Councillor Mrs Eathorne-Gibbons, seconded by Councillor Ellis, and

RESOLVED that Councillor Mrs Butler be elected Vice-Chairman for the period 8 June 2020 to May 2021.

26 OPEN SESSION FOR ELECTORS OF TRURO RELATING TO ITEMS ON THIS

AGENDA - VERBAL QUESTIONS Item 9 Community Infrastructure Levy (Minute 16) At the discretion of the Chairman, Mr Sharpe representing Truro Canoe Club, spoke in relation to Item 9. He requested support for the Club which currently had no boat store or clubhouse. It was in the process of constructing a boathouse & had secured some funding. However, due to the coronavirus pandemic, lockdown restrictions & other reasons, construction had been delayed. Support was sought for the ducting of fire alarm & water systems which would benefit other organizations also. No figures were available to hand at this meeting. The Club was already in discussion with the Parks & Amenities Manager. There was also a plan to install a wind turbine on a mast to generate electricity, costing between £7K & £17K i& a further plan for trenching works from the Council’s Nursery area (from Western Power). The new boat store was located adjacent to the tennis courts, Café in the Park, Scout Hut & the Club were looking to reinforce the range of successful amenities located in this area. In

PARKS AND AMENITIES COMMITTEE – 8 JUNE 2020

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addition, the Club had secured a grant of £2K from the Canoe Foundation for the installation of a low-level kayak-friendly pontoon. In conclusion, Mr Sharpe requested Truro Canoe Club (in relation to the electricity element of the project) be added to the list of options to be considered at Item 9. In response, the Chairman thanked Mr Sharpe for his suggestion, commenting that the Committee would be discussing this matter at Item 9 on the agenda. Mr Sharpe left the meeting.

27 MINUTES

The Minutes of the Meeting held on 9 March 2020, having been before Council on 27 April 2020, were signed as a correct record.

28 CHAIRMAN’S REPORT The Chairman made the following report:

i. On behalf of the Committee she thanked all the staff of the Parks & Amenities Department for the part they had collectively played in the Council’s response to the ongoing pandemic. The Parks & Amenities Manager & his Deputy had been working throughout the crisis. In particular she acknowledged the excellent work undertaken by the Public Conveniences Team, managed by the Compliance Officer commenting Truro was one of the few towns where toilets had remained open including two toilets in the City Centre which had been kept open for the homeless & key workers.

ii. She expressed praise for the lovely hanging baskets which were being installed throughout the City Centre as usual, in particular those at High Cross.

iii. A seasonal vegetable growing project was planned at Furniss Island, land at St George’s Road, the Library Garden (to start once the Library had re-opened) & anyone interested in joining the project was requested to contact the Chairman.

iv. Finally, notice was given that an on-line conference with a wilding/ Wild Truro theme would be arranged later in the year. This was because it was not possible to hold a Green Truro event this year due to the pandemic. Ideas for a keynote speaker were requested & the Chief Executive of the Wildlife Trusts was suggested. Any further suggestions for the event should be sent to the Chairman.

The report was noted. 29 HEALTH & SAFETY UPDATE The Compliance Officer updated the Committee & apologised for not submitting a

written report due to pressure of work. She stated that following the Covid 19 pandemic health and safety had been a primary consideration for the Council’s staff and facility users in Truro. There had been regular management meetings to discuss all matters arising while the Council had been trying to operate in challenging times. The Parks and Amenities Department, including the Public Conveniences Team, had worked with reduced numbers of staff and hours and had focused on critical tasks to keep the public spaces safe and open. As the Council moved towards a situation that looked more like the new ‘business as usual’ it needed to get more staff back to work. This involved a detailed back to work induction covering:

• General Health and Safety; • Specific Covid 19 Risk Assessment and Safety measures; • Reporting accidents. • Mental health issues associated with being back at work; • Communication; & • PPE and Hygiene.

To date, 16 staff in the Parks Team had undertaken return to work inductions covering the new working practices in place because of Covid-19. The staff briefings


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and new working practices had taken time to design and consult on (following the advice of Tamar HR, the Council’s HR consultant); but also working differently meant tasks took longer to do. The Team were doing a sterling job in challenging times and productivity was also affected by the additional safety measures which had to be taken by the Council. She acknowledged it was taking time as the situation evolved to return staff back to work and working safely but everyone was committed to working together. Following the report, the Chairman acknowledged the hard work of all Council staff who worked together to help make people feel safe. The Parks & Amenities Manager thanked the Deputy Parks Manager & the Compliance Officer for the immense amount of work they had achieved in support of the Department at a time of limited resources in terms of staff & vehicles whilst he had been managing on-going projects. The report was noted.

30 CHANGE TO ORDER OF AGENDA With the agreement of the meeting, the Chairman changed the order of agenda items so that Item 14 was considered next to facilitate the Compliance Officer leaving the meeting following the conclusion of the above item.

31 PUBLIC CONVENIENCES Appendix A

The Compliance Officer provided a general update on the facilities covering the areas of closures, re-opening facilities & nuisance behaviour. During discussion, a number of matters were raised, including:

i. In response to a query, the Compliance Officer reported there were steps that needed to be taken before the remaining public conveniences could be re-opened. This included water hygiene and legionella & certification processes & the company contracted to undertake this work for the Council had a back-log of work. It was expected Moorfield would open first & Lower Lemon Street would be the last to open. Therefore, not all of the Council’s public conveniences would be open on 15 June.

ii. Concern was expressed by Councillors regarding increased risks to public health & safety arising from a public demonstration planned for 15 June in Truro. This was the same date the City Centre would be re-opening for the following the easing of lockdown restrictions. In particular, the limited availability of public conveniences was highlighted. The Parks & Amenities Manager agreed to raise this matter with the Town Clerk following the meeting.

It was proposed by Councillor Biscoe, seconded by Councillor Mrs Butler, and

RECOMMENDED that the report be adopted. 32 COMMUNITY INFRASTRUCTURE LEVY Appendix B

A report by the Town Clerk was presented by the Parks & Amenities Manager. The Committee was requested to make a recommendation to the Finance & General Purposes Committee on the allocation of a community infrastructure levy (CIL) planning contribution of £23,058.75 relating to the development of 8 properties in New Mills Lane. A number of Council improvement schemes, either at a development or planning stage, were listed.

The Parks & Amenities Manager referred to the request made by Truro Canoe Club at

Minute 10, reminding Members the Club would benefit from the forthcoming new pavilion shower & changing facilities. He had also offered further support (to be provided by the Maintenance Team) in assisting with electricity connection works. He reminded the Committee that the Truro Harbourmaster had secured £10,000 funding from the Cornwall Harbours Board to contribute to the Tidal Defences scheme. Tidal defence work by the Environment Agency in 2001 had cost about £150K – £170K:


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such work was expected to be more complex (due to e.g. compliance considerations) & more expensive, than in the past. It was hoped the Council’s Maintenance Team could assist in these works & help mitigate costs. He reported funding for the new nursery at Idless had been secured & he anticipated plans for use of the old nursery site would be developed in the future. Members’ views were requested.

During discussion, a number of matters were raised, including:

i. Whilst expressing sympathy for the situation Truro Canoe Club found itself, Councillors suggested the CIL should be targeted at Council projects, rather than the wider community which was a separate process accessed via the Finance & General Purposes Committee. However, it was suggested perhaps any balance could be considered for the wider community. Further, the Committee was reminded not only Truro Canoe Club but other organizations such as the Scouts used these facilities.

ii. A number of schemes were suggested by Members: the tidal defences scheme - due to concerns about future deterioration; dredging of the duck pond - because this scheme had been delayed for about 3 years. Another suggestion was to link such schemes as the tidal defences, dredging of the Duck Pond & old nursery site schemes together. It was acknowledged appropriate professional advice would need to be sought from organisations such as the Environment Agency or Cornwall Development Company to investigate whether there might be added value in this approach, making the best use of available resources. The Parks & Amenities Manager agreed to undertake such investigations.

Following consideration: It was proposed by Councillor Biscoe, seconded by Councillor Ellis, and

RECOMMENDED TO THE FINANCE & GENERAL PURPOSES COMMITTEE that: 1. The Town Clerk & Parks & Amenities Manager accept the Community

Infrastructure Levy (CIL) planning contribution of £23,058.75 relating to the development of 8 properties on New Mills Lane.

2. The Parks & Amenities Manager look at the CIL planning contribution (referred to above) together with the £10,000 of funding provided by the Harbour Authority & consider how best to link the Boscawen Park Tidal Defences & Nursery Site developing improvement schemes.

3. A report back be made to a future Parks & Amenities Committee meeting.

Subsequent to the above recommendation, it was proposed by Councillor Wells, seconded

by the Chairman, and

RECOMMENDED that, in the absence of Mr Sharpe (Truro Canoe Club) (who was not present during the Committee’s deliberations above) he be advised in writing of the Committee’s response to his request (referred to in Minute 10) & explain what other potential avenues of funding might be available from Truro City Council.

33 REQUESTS FOR FUNDING

The Parks and Amenities Manager reported on a request (made by a councillor) for the purchase of a bat detector & wildlife camera for use by the Countryside Warden. During discussion a number of points were raised including:

i. In response to a request from a Member, the Parks & Amenities Manager agreed to arrange for the Countryside Ranger to attend a future Committee meeting to make a presentation on his work. Draft management plans for open spaces would also be considered in due course.


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ii. The Committee noted this request related to the Parks & Amenities Manager’s operational responsibility, so a decision was not required from Councillors.

iii. Members expressed general encouragement for the request for specialist equipment to be expedited.

It was proposed by Councillor Biscoe, seconded by Councillor Mrs Eathorne-Gibbons, and

RECOMMENDED that (a) the report be noted & (b) the Parks & Amenities Manager be requested to make appropriate arrangements for the purchase of suitable bat detector & wildlife camera for use by Parks Department staff.

[Councillor Tamblyn left at 8.00 pm during discussion of the above item.]

34 LAND TRANSFER OF PLAYING FIELD AND PLAY EQUIPMENT (INCLUDING

FOOTPATH) AT ROSEDALE ESTATE The Parks and Amenities Manager updated the Committee on further investigations, including the cost implications & associated maintenance costs of any proposed transfer of land from Cornwall Council, since the last meeting (Minute 377 (09.03.20) refers). The Parks and Amenities Manager had visited the site (before the coronavirus lockdown) & reported as follows:

i. The site was generally level. ii. The play equipment was found to be in relatively good order but in need of

repainting This work could be done by the Council’s Maintenance Team & cost approximately £500 - 600 in paint.

iii. The grass was currently cut on demand by Cornwall Council & when he visited was rather long following a wet winter. The City Council could undertake a programme of more regular cuts: 10 – 18 pa (costing about £3k).

iv. Wildflowers were planted on the riverbank which was quite overgrown. v. The footpath was in relatively good order although there was some cracking

caused by tree roots. vi. The site fencing required some work including the installation of post & rail

fencing by the river (which could be done by the Maintenance Team.) vii. If the transfer of land was successful, he anticipated working together with

local residents, including the Rosedale Community Association in the future, which was already happening in the local area on other schemes.

During discussion, a number of matters were raised by Councillors including:

a. Clarification on which area of woodland was relevant to the proposed transfer & the current ownership. The Parks & Amenities Manager agreed to investigate this further.

b. Acknowledgment that if such a transfer took place the City Council could have riparian responsibilities as the owner of two riverbanks. The Parks & Amenities Manager was asked if a survey had been undertaken & were any works required. Further, as a part of any future negotiations & prior to any devolution agreement, Cornwall Council should be required to ensure the riverbanks were in good order, according to appropriate Environment Agency requirements. In response, the Parks & Amenities Manager agreed to meet with the Environment Agency with a view to seeking their recommendations to be incorporated into any negotiations with Cornwall Council.

c. It was generally agreed such a transfer of land might reinforce the momentum of ongoing work being undertaken by the Rosedale Residents’ Association. Current work on the development of a management plan for the woodland area might also be incorporated into a land transfer.


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It was proposed by Councillor Biscoe, seconded by Councillor Wells, and

RECOMMENDED that: 1. In principle, Truro City Council agree to the transfer of the playing field, play equipment, footpath & woodland from Cornwall Council at the Rosedale Estate 2. The Parks and Amenities Manager (& Town Clerk, as necessary) proceed to undertake the appropriate investigations (as indicated above). (a) Such investigations to include seeking an understanding of the potential riparian responsibilities involved; & (b) Include discussion with Cornwall Council of appropriate reparations under the advice of the Environment Agency, on the state of the riverbank. 3. The results of the above investigations be reported back to a future meeting of the Parks & Amenities Committee, prior to making such recommendations as appropriate, to the Finance & General Purposes Committee.

35 BOSCAWEN PARK AND THE SWANPOOL

Dredging of Swanpool – Update Further to Minute 241, the Parks and Amenities Manager reported he had been trying to arrange a trial silt excavation, but work had been interrupted by the coronavirus pandemic & lockdown. During discussion, a number of points were raised including:

i. Councillors suggested if this work was undertaken more regularly in the future then the scale of the job would be correspondingly reduced & avoid deterioration to a critical level. This was acknowledged by the Parks and Amenities Manager who reminded the Committee the processes involved were subject to licensing also.

ii. The Parks & Amenities Manager confirmed staff (and members of the public) were checking the pond & its vicinity on a daily basis.

iii. The Parks & Amenities Manager clarified there was a silt trap at the top of the pond. He confirmed he was investigating a method of switching off the water from entering the silt trap which would enable easy extraction of sludge & divert the water directly to the river.

The report was noted.

36 IDLESS NURSERY Project Update Further to Minute 250, the Parks and Amenities Manager provided an update report following a site visit earlier that day. Construction works had re-started during the lockdown, the office was being painted & decorated, roller doors were being installed in the building & the windows & doors had also been fitted & glazed. The bathroom & kitchen areas were due to be fitted. Building Inspectors were due to visit the site the following week. He would also be showing the Mayor, Deputy Mayor & Chairman round the site in the next week or so. The report was noted.

37 PARKS AND AMENITIES MANAGER’S REPORT Appendix C Members received the Parks and Amenities Manager’s report. He also reported:

i. Summer planting orders were in the process of being installed & it was hoped they would brighten up the City.

ii. Dahlias were due to be planted in Fairmantle Street. iii. The alternative display to thank key workers & the NHS for their work would

be planted in lettuce due to the lack of bedding plants. iv. Earlier in the meeting, on-going work on planning the relocation of the Café in

the Park was highlighted. He hoped this would take place in the next 3 weeks. v. There had been reports of anti-social behaviour, particularly at Coosebean,

Malabar & the skatepark during the on0going lockdown. The Police were


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notified as necessary & it was acknowledged their resources were currently stretched. Arrangements were being made to recruit a temporary summer skate park attendant.

The report was noted.

38 LETTERS OF APPRECIATION A summary of four emails of appreciation concerning Victoria Gardens, Daubuz Moor, Trafalgar Roundabout & the allotment service were reported to Members. The report was noted.

39 CORRESPONDENCE

Two items of correspondence were reported by the Parks & Amenities Manager. Firstly, he had been advised by the Community Development Officer that the Hendra Community Group community barbeque event on Sunday 28 June 2020 had been postponed. Secondly, Truro Cricket Club had cancelled their booking of Boscawen Car Park for overflow parking following the cancellation of the county cricket match originally scheduled for 15 July. Both cancellations were due to the on-going pandemic. The report was noted.

40 DATE OF NEXT MEETING

The Chairman confirmed the next Committee meeting was scheduled for Monday 6 July 2020 and it would be a virtual meeting. The July meeting was normally preceded by the annual inspection of Victoria & Waterfall Gardens & Boscawen Park meeting. Due to the pandemic the Parks & Amenities Manager would investigate the feasibility of arrangements for a virtual inspection and details would be confirmed in due course.

The meeting closed at 8.59 pm.

---------------------------------------CHAIRMAN

Parks and Amenities Committee Appendix A 8 June 2020 Item 14

Public Conveniences – Update

Public Conveniences – Closures The following toilet buildings have been closed since 20 March:

• Hendra Playground • Lemon Street • Moorfield Car Park • Old Bridge Street Car Park

The toilets remaining open are: Boscawen Park To provide toilet facilities in our open spaces that were still being

used Victoria Gardens The Leats To Provide toilet facilities for the town, delivery drivers, bus drivers,

taxis and the homeless The Green

The cleaning team have focussed on deep cleans of the toilets including all high traffic surfaces including handles, switches, doors, buttons etc that users need to touch. The contract for cleaning the public conveniences at St Clements has been maintained during this time. Additional personal protective equipment (PPE) was provided, the rota was altered to maintain social distancing and reduce the chances of infection. Two members of the team have been furloughed, two members of the team needed to self-Isolate at separate times based on illness within their household and the whole team pulled together and did a great job The team have rightly received a lot of positive feedback from members of the public for keeping the toilets open, thoroughly cleaned, and providing a service at a time when many public facilities were closed. Re-opening Facilities Until Truro reopens most retail premises no additional toilets will be opened. Once the number of Truro visitors increases, we will look at a re-opening toilet facilities in a safe manner. This will require deep cleaning and legionella mitigation. Nuisance Behaviour Thankfully there have been no instances of nuisance behaviour recently. Kate Bell Compliance Officer 2 June 2020

Parks & Amenities Committee Appendix B 8 June 2020 Item 9

Community Infrastructure Levy

Truro City Council has been notified that it will receive £23,058.75 for the Community Infrastructure Levy (CIL) planning contribution (which replaces S106) relating to the development of eight properties on New Mills Lane.

The rules on spending the money are:

CIL Regulation 59C sets out that a local council must use CIL receipts passed to it to ‘support the development of the local council’s area, or any part of that area, by funding:

a. the provision, improvement, replacement, operation or maintenance of infrastructure: or

b. anything else that is concerned with addressing the demands that development places on an area͛.

6.2. The Town or Parish Council can pass back CIL to the Charging Authority to support the delivery of infrastructure projects and/or maintenance of infrastructure that the local council does not have jurisdiction or responsibility for, e.g., extensions to schools. Local councils may also wish to pool their CIL receipts with other neighbouring local councils to deliver some infrastructure that will be mutually beneficial.

The Committee currently has a number of improvement schemes in development, or planning stage e.g.:

• Idless Nursery; • Boscawen Park Tennis Pavilion; • Boscawen Park Nursery Site; • Boscawen Park Tidal defences; & • Dredging of Duck Pond.

Therefore, I would suggest the Committee makes a recommendation to the Finance & General Purposes Committee to use the money to support one project or retain it for allocation at a later date.

Roger Gazzard Town Clerk 2 June 2020

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Parks and Amenities Committee Appendix C 8 June 2020 Item 15

Parks and Amenities Manager’s Report:

Britain In Bloom & South West Britain Competitions 2020 The Royal Horticultural Society (RHS) cancelled these annual competitions due to the Covid-19 pandemic. Garden and Allotment Competition 2020 Due to the on-going pandemic & the ‘easing’ of lockdown restrictions, rather than cancelling this popular event, it is a ‘virtual’ event. All allotment plots are automatically entered as usual. Gardens will be judged by the submission of 5 photographs & a brief supporting report. The closing date is Friday 29 June & further details are available on facebook & the Council’s website. Due to social distancing restrictions etc we will not be hosting a presentation evening in the autumn but will be posting certificates direct to competitors. City Hanging Baskets & Planting Hanging baskets are expected to be installed in the middle of June. Due to restricted staffing at the height of the pandemic flowerbeds in the City have been planted with wildflower seed & park beds will have a mixture of alternative bedding. Grass-cutting During w/c 20 & 27 April regular grass-cutting was undertaken including: Malabar football pitch, land at St Georges Road, the top of Tregolls Road, around County Hall & Redannick Park. Weeds in the City The Council’s contractor undertook the first treatment of weeds on the highway network from 7 to 16 April 2020. Events Due to pandemic the following events were cancelled:

Boscawen Park Not The Good Friday Rowing Race 28 03 20 (Penryn Rowing Club) Debbie Rendell Memorial Row 05 04 20 (Cornwall Rowing Association) Fal Hasler Kayak Race 31 May 2020 (Truro Canoe Club) Hendra Playing Field Funfair 29.04-04.05.20 (Thomas Rowland Amusements) No Fit State Circus 11 05 -12 06 20 (Lexicon Circus Show) Hendra Park Children’s entertainment programme in August. Victoria Gardens Band concert season at Victoria Gardens has now been cancelled and bands informed of this.

Redannick Park The Park was re-opened w/c 27 April except for the play equipment which remains out of use. Installation of the new play equipment is on hold because the contractor needs to book accommodation which is not currently available. This is also the case for Tremorvah Playing Field. Victoria Gardens The grass has been regularly cut. The play park remains closed & the skate park has re-opened following government advice. The PM has purchased dahlia, lupins & delphiniums from Stonebarn Landscapes. These plants were due to have been used at the RHS Chelsea Flow Show display which I normally work on. Boscawen Park The Deputy Parks Manager has been working on the organising of weeding of flower beds, borders and catching up on regular tasks, including the recall of two members of staff from furlough. This involved liaison with the Compliance Officer on the appropriate risk assessments.

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Boscawen Park – Tennis Project Whilst the Café in the Park has been closed due to lockdown restrictions I am currently working on the re-location of the café. The telephone & electric supply have been disconnected & a quotation for the disconnection & relocation of the water supply has been received. Boscawen Park – Tennis Courts The on-line booking system was re-opened on 12 May ready for bookings starting from the 13 May, in line with central government easing of lockdown advice. The Parks Administration team has been busy dealing with enquiries & trouble-shooting customer issues. Following speaking to the Finance Officer, tennis income has been very good in this period & lots of tennis membership renewals have taken place. Hendra Skate Park The skate park reopened on 12 May but there have been quite a few issues regarding youths drinking alcohol & not following social distancing guidelines. The Police have been informed. Sponsorship of Roundabouts Policy At the last Council meeting, it was requested that we look at recognising the work of the NHS. We have been in contact with Truro School, our roundabout & Waterloo Bank sponsor, & they have agreed for the Council to plant an alternative display in recognition of the key workers & NHS. We will be planting a celebratory display later in the year when the schools return to normality. Beechwood Parc, Coosebean & Daubuz Moor - Update The Informal Friends of Coosebean held its first virtual meeting using the Zoom platform on 3 June. The meeting was attended by the Council’s Countryside Ranger & Community Development Officer. These areas have been exceptional busy with users, especially new users including lots of dog walkers. This has generated extra challenges & the Countryside Warden has been liaising with users on a regular basis. RECOMMENDED: That the report be noted. Richard Budge Parks and Amenities Manager 2 June 2020

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ZOOM MEETING OF THE FINANCE AND GENERAL PURPOSES COMMITTEE HELD ON

MONDAY 15 JUNE 2020 at 7:00 pm

PRESENT: Councillors Wells (Chairman), Biscoe (Mayor), Mrs Allen (Deputy Mayor), Mrs Callen, Mrs Carlyon, Mrs Cox, Mrs Eathorne-Gibbons, Mrs Nolan, Rich, Roden, Ms Southcombe and Mrs Stokes

Also, in attendance: Roger Gazzard, Town Clerk/Responsible Financial Officer

Ms Joanne Trevelyan, Financial Officer Sharon Nettleton, Community Navigator Dr Chris Tiley, GP Practice Damien Richards, Community Development Officer

APOLOGIES: No apologies were given 41 DISCLOSURE OR DECLARATIONS OF INTEREST

Councillor Biscoe (Mayor) declared an interest in matters relating to a grant application from Smart Savings SW CIC on the grounds of him being a trustee of Cornwall Rural Community Charity (CRCC), one of the organisation’s funders. Councillor Rich declared an interest in matters relating to a grant application from Smart Savings SW CIC on the grounds of him being a trustee of Cornwall Rural Community Charity (CRCC), one of the organisation’s funders

42 MINUTES

The Minutes of the meeting of the Finance and General Purposes Committee held on 17 February 2020, having been before Council on 24 February 2020, were confirmed and signed by the Chairman as a correct record.

43 CHANGE TO ORDER OF AGENDA

With the agreement of the meeting, the Chairman changed the order of agenda items so that Item 7 was considered next to facilitate the Community Navigator and member of the public, Dr Tiley, leaving the meeting following the conclusion of this item

44 COMMUNITY NAVIGATOR – END OF PROJECT FINAL REPORT

Councillor Wells (Chairman) invited Dr Tiley to speak about the Social Prescriber project. Dr Tiley emphasised the great work that the Community Navigator, Sharon Nettleton had initiated and her commitment in supporting the local community. He added that a funding bid for the project had been made by Dr May but he was unsure of the position of the bid at present. The Town Clerk/Responsible Financial Officer confirmed that due to the Covid-19 pandemic these funds had not yet been received but that he hoped that, as the lockdown restrictions eased the bid would be granted soon. Councillor Wells (Chairman) thanked Dr Tiley for his input and thanked the Community Navigator for her extensive report. The Community Navigator expressed her enjoyment while working on the project and, although there had been some unexpected challenges, the results of the project had been positive. The project had enabled Truro City Council and the GP surgery to become more closely linked and to provide an un-duplicated support for residents in the

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community. In particular, during the pandemic the ability to link and signpost various networks to provide seamless support for residents had proved invaluable. One positive example from the project had been when a member who had received support from the project then returned to offer essential skills necessary to write a funding bid for the group. This example highlighted how the project supported people to reach their full potential and move forward with their lives. The Community Navigator and the surgery’s Social Prescriber had worked together to support residents in a joined-up way that had removed some of the pressure from the GP surgery. Councillor Wells (Chairman) highlighted that in previous meetings members had discussed the need to set up a working group consisting of council members, health practitioners and the Community Navigator. Cllr Ms Southcombe confirmed that a report had been sent to the Town Clerk regarding this. Councillor Roden highlighted how he had seen positive outcomes from the project; in particular the intergenerational initiatives. The Repair Café had worked to support the development of a community garden in Penair school and there were additional initiatives linked to the Café Chaos group in support of intergenerational work. The Community Navigator highlighted that it would be the working group who would steer the focus of the project and future initiatives; two areas of particular need would be mental health and dementia. The link between her role and that of the Social Prescriber, employed by the Chaos café group and working in the GP surgery to support the heath aspect, had been a positive relationship. However, there was room to progress and improve the relationship to ensure that duplication of work did not happen. She added that there were distinctive differences in the services that were delivered by the various groups and initiatives within the community and some of her role would focus on signposting where support could be found. Councillor Biscoe (Mayor) highlighted that he hoped that the Social Prescribing project would engage with the volunteering sector to marry up people coming through the social prescription route and invest in people and the infrastructure of community life. This would help to create some resilience in the voluntary sector. He further added that, in his opinion, it would be necessary to enlist members of the working group from across the members of the council and other support providers, such as the Social Prescriber, so that initiatives and projects could be cross referenced. This would create a robust voluntary sector to, not only increase the social value of the project, but to increase the financial value of the project. The Chairman proposed and

RECOMMENDED that a small group of members be selected at the full council meeting to provide a reference point for the project and to meet with the partners involved, particularly the GP practice. The Town Clerk to agree with the group its terms of reference.

The Town Clerk/Responsible Financial Officer confirmed that funding for the Social Prescribing project had been raised between Truro City Council and the GP practice in Truro.

45 TOWN CLERK/RESPONSIBLE FINANCIAL OFFICER’S REPORT Statutory Accounts for 2019-20 The Town Clerk/Responsible Financial Officer highlighted that the auditor would assess

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the end of year accounts shortly. Although the deadline to submit end of year accounts had been moved to the end of September, he confirmed that the accounts were nearly ready and his intention would be to present the report at the July Finance and General Purposes committee meeting. He anticipated that the actual figures would be within 1% of the budget noting that the budget did not reflect the immediate lock down on the 24 March but also the slowing down of all services from the beginning of the month which had significantly affected income in that month. Management Accounts 2020-21 He anticipated that the revised budget would reflect considerable losses to the council in trading income; in particular the first quarter of the financial year. This accounted for 30% of the council’s income. This would be evident in particular areas such as TIC, the library and the café; in time Lemon Quay would reflect a similar loss. The income loss had been mitigated in the first three months by management actions and the Town Clerk expressed concern for the financial impact in the second quarter of the financial year. This period would see a return to virtually 100% cost base, but a trading income was anticipated to remain lower than budget; a further round of cost mitigations were being made. He presented members with correspondence that highlighted funds that may be allocated to the council in the future. These were linked to the Government funds that had been allocated to principal councils to mitigate with the results of the Covid-19 situation; these would be initiated by Cornwall Council. Councillor Wells (Chairman) in response to this correspondence added that he had been in contact with the local MP, Cherilyn Mackrory, to enquire about the allocation of this money and a way forward with making a request to Cornwall Council. In his opinion a formal written letter would add a level of pressure as to the urgency of funding to mitigate financial losses. Parish councils had also provided essential services during the pandemic and Cornwall Council would need to be reminded of this. Members discussed the communication that had been circulated between the local MP, parish councils and central Government regarding the distribution of funding and whether this had been ring fenced for parish councils. It would be necessary to identify ringfenced funds to share with parish councils. Councillor Biscoe (Mayor) highlighted that, in his opinion, a joined-up approach with Parish Clerks, CALC and the Mayors’ group to discuss and clarify losses in revenue would be necessary. The outcome of these discussions would reflect realistic financial losses and provide a platform from which to approach and work together with Cornwall Council to devise a process in which to approach and request Government to offer financial support.

The national local government pay increase had been offered by the employers as 2.75%. This would be in line with the estimated budget presented to council in January. The unions were consulting its members on this increase, and we would hear the outcome in August.

Councillor Mrs Carlyon requested information relating to the reopening of the Municipal Buildings. The Town Clerk/Responsible Financial Officer confirmed that Kiers had been working on a 50% capacity and no confirmation of the approximate open time had been shared with him. Councillor Biscoe (Mayor) highlighted that Truro City Council should approach Cornwall Council and request that the payment due for their share of the costs be repaid over a longer period to enable the effects of the financial losses during the Covd-19 pandemic.

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The Town Clerk/Responsible Financial Officer agreed to contact parish clerks and discuss the points raised by members of the committee concerning the financial loss to the Council resulting from the pandemic and at a later time present a report highlighting the way forward. The report was noted.

46 COMMUNITY DEVELOPMENT ANNUAL REPORT

The Community Development Officer presented his report highlighting that this had been written to present at the Annual Town Meeting. The report reflected examples of the community work achieved throughout the year. The work he and volunteers from the various residents’ associations, had been engaged with during the Covid-19 pandemic was ongoing and had been appreciated by many. Councillor Biscoe (Mayor) requested whether the Community Development Officer could provide an analysis of the work undertaken. He added that, although he understood and appreciated the report, presenting quantifiable data reflecting organisational Key Performance Indicators (KPIs) would measure the service he provided and would be a useful measurement to consider when allocating funds to the department. Councillor Wells (Chairman) added an example of recognising objectives, setting targets and measuring the success of reaching these in a quantifiable form. The Community Development Officer agreed to look into this. Thanks, were offered to the Community Development team for their report; the report was noted.

47 TRURO AND ROSELAND HIGHWAYS SCHEME TRANCHE TWO – PRIORISITATION OPTIONS Councillor Wells (Chairman) presented the three options that were available for members to consider. Since this report had been circulated, Kea Parish Council had expressed concern regarding all three options and the effect a contribution would have on their precept. The project in this parish related to the development of an area close to the school, also used by families from the Truro area. Mrs Stokes requested clarification regarding the options that the council had proposed. Councillor Biscoe (Mayor) confirmed that his bid had been to pick up ‘glitches’ with yellow lines in the centre of Truro, Councillor Nolan’s had proposed similar work in the area around Dobbs Lane and the Bosvigo area and Councillor Rich’s proposal was to install a vehicle activated speed sign north bound on Tregolls Road. All bids were independent of any made by the City Council. The Town Clerk/Responsible Financial Officer confirmed that these funds would be allocated from the Parks and Amenities re-surfacing budget or the Parks reserve fund. Following discussions relating to these options it was proposed by Councillor Biscoe (Mayor), seconded by Councillor Mrs Eathorne-Gibbons and

RECOMMNEDED that Truro City Council would pay a contribution towards options 2,3 or 4.

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48 URGENCY PROCEDURE (STANDING ORDER 17b) The Town Clerk confirmed that under Standing Orders there was need to be bring this item back to the committee for noting

The Chairman proposed and moved that this action be taken.

Payroll Work - The Town Clerk/Responsible Financial Officer highlighted that this had been an external piece of work that the council had paid Cornwall Council to undertake. The last time this type of review had been conducted was in 2008 and therefore had been deemed overdue. Pay scales would now be offered to new starters based on the professional evaluation of the role and the job profile of each role in the council would be used to facilitate a re-grading application. A recognition agreement was in place with the unions. Malpas Community Centre – Cornwall Council owned the building and had been let to the City Council for 10 years. The association that ran the centre was no longer able to continue providing the service and therefore the City Council had agreed with Café Chaos that their volunteers would manage the running of the centre for an initial period of four months. Family Services had been working from the centre three days a week and this would continue. Café Chaos would develop the community use of the building and a managers’ group would be formed with members of Family Services and the Chaos group.

49 EXCLUSION OF THE PRESS AND PUBLIC

It was proposed by the Chairman, and

RESOLVED that in accordance with s1(2) of the Public Bodies (Admission to Meetings) Act 1960 the press and public be excluded from the meeting during consideration of the following item by reason of its confidential or special nature.

Further discussion took place regarding the agreement with café Chaos for the Malpas premises. PRESS AND PUBLIC It was proposed by the Chairman and

RESOLVED that the press and public be invited back to the meeting

50 Following discussion, it was proposed by Councillor Mrs Eathorne-Gibbons, seconded by Councillor Biscoe (Mayor) and

RECOMMENDED that the report be moved 51 COMMUNITY INFRASTRUCTURE LEVY

The Town Clerk/Responsible Financial Officer highlighted that the report had been considered at the recent Parks and Amenities Committee and a draft recommendation had been made. Members of the Finance and General Purposes Committee would be asked to make a decision on which project this money would be spent in relation to its

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own development proposal underway for the Moresk Day Centre. Costs were considered in relation to all the projects and whether these could be shared between them. Councillor Biscoe (Mayor) highlighted that the Harbour Authority had promised a contribution of £10,000 towards the costs of the Boscawen Park tidal defences. The Moresk Day Centre project had progressed and tenders received for the building work. The legal work was also progressing. The costs of this project could be reduced by using some of the CIL money towards the day centre which, when opened, would offer good social opportunities to residents in the town. Following discussion, it was proposed by Councillor Biscoe (Mayor), seconded by Councillor Roden and unanimously

RECOMMENDED that the £23,058.75 Community Infrastructure Levy funds allocated as requested by the Parks & Amenities Committee with the additional of assisting the delivery of the Moresk Day Centre project.

52 GRANT SCHEDULE (Appendix A)

The Town Clerk/Responsible Financial Officer presented the grant application schedule and proposals that members of the Grants Sub-Committee had agreed. Four applications had been considered and the full amounts requested agreed. A total of £2,300 had been considered as the final allocation. The Sub-Committee had also agreed to hold an additional meeting prior to the October Finance and General Purposes Committee meeting and to email grant applicants over a five-year period highlighting the availability of the grant scheme.

Councillor Wells (Chairman) moved and

RECOMMENDED that grants be allocated as per the grant schedule and submitted and ratified at the next Full Council meeting.

53 CORRESPONDENCE

This had been read out during the meeting 54 DATE OF NEXT MEETING – FINANCE AND GENERAL PURPOSES COMMITTEE

The Chairman confirmed the next Committee meeting would be held via the Zoom platform on Monday 13 July 2020 starting at 7.00pm.

The meeting closed at 8:38

- - - - - - - - - - - - - CHAIRMAN

1

A

ZOOM MEETING OF THE GRANTS SUB-COMMITTEE HELD ON MONDAY 15 JUNE 2020 at 6:15pm

PRESENT: Councillor Wells (Chairman), Biscoe (Mayor), Mrs Allen (Deputy Mayor), Mrs

Carlyon, Mrs Cox, Rich, Roden, Ms Southcombe

Also in attendance; Roger Gazzard, Town Clerk/Responsible Financial Officer.

1 APOLOGIES: No apologies of absence were received.

2 DISCLOSURE OR DECLARATIONS OF INTEREST Councillor Biscoe (Mayor) declared an interest in matter relating to the grant application Smart Savings SW CIC due to him being a trustee of Cornwall Rural Community Council and one of the funders of the organisation. Councillor Rich declared an interest in matters relating to the grant application Smart Savings SW CIC due to him being a trustee of Cornwall Rural Community Council who are one of the funders of the organisation.

3 OPEN AGENDA FOR ELECTORS OF TRURO RELATING TO ITEMS ON THIS

AGENDA VERBAL QUESTIONS (5 minutes only) 4 MINUTES OF THE GRANTS SUB-COMMITTEE MEETING HELD ON 18

NOVEMBER 2019, HAVING BEEN BEFORE COUNCIL ON 9 DECEMBER 2019 The minutes were agreed as a correct record. 5 FUNDING AVAILABLE FOR DISTRIBUTION

Members considered the budget for 2020/21 of £15,597 less the £300 allocated to grant applications awarded in May 2020 leaving a total of £15,297 for allocation at the meeting.

6 GUIDANCE FROM THE CHAIRMAN

Councillor Wells (Chairman) confirmed that the remaining amount for the financial year would be sufficient to cover all grant requests submitted. Many organisations had placed their initiatives and events on hold during the Covd-19 pandemic and therefore further requests for financial support. He further added that grants would also be agreed in the council meeting in December leaving the opportunity of three Grant Sub-Committee meetings in 2020. Councillor Wells (Chairman) proposed and

RECOMMENDED that i) The Grants Sub-Committee meet prior to the Finance and General Purposes committee meeting on 12 October 2020; ii) This additional meeting be advertised on the Truro City Council website

Councillor Wells (Chairman) highlighted that the Truro Morlaix Twining Association had requested that their application be withdrawn and a late application had been submitted from Smart Savings SW CIC that would be considered.

7 GRANT APPLICATIONS

The Committee considered applications (attached) under the appropriate section of The Local Government Act 1972 as amended.

GRANTS SUB-COMMITTEE – 15 JUNE 2020

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Following guidance from the Chairman, it was moved by Councillor Wells (Chairman) and

RECOMMENDED that The attached recommendations totalling £2,300 be referred to the Finance and General Purposes Committee for approval and the remaining balance of £12, 997 be carried forward to the next Grants Sub-Committee meeting to be held 12 October 2020.

The meeting closed at 6:43pm

--------------------------------

CHAIRMAN

1

SCHEDULE OF GRANT APPLICATIONS – June 2020

0BApplicant

Decision £

1

1BCornwall Diversity Food Festival 2BProposed by Councillor Mrs Cox, seconded by Councillor Roden to allocate the total grant requested.

£750.00

2

Truro Canoe Club Proposed by Councillor Biscoe (Mayor), seconded by Councillor Ms Southcombe to allocate the total grant requested.

£500.00

3

Sunshine and Showers Peer Support Proposed by Councillor Ms Southcombe, seconded by Councillor Rich to allocate the total grant requested.

£750.00

4 Smart Savings SW CIC Proposed by Councillor Roden, seconded by Councillor Mrs Cox to allocate the total grant requested.

£300.00

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Town Clerks Report Council 29th June 2020 Coronavirus The coronavirus continues to dominate the work of the Council. However, the picture is now much more positive. In summary the current operational position is as follows: -

• Parks staff have now returned to work, with one or two exceptions. The process of attending to the backlog of work is now taking place. The City Centre displays are in place. There has been good germination of the wild flowers and we are looking forward to those beds being in full bloom.

• We continue to work with two public conveniences open in the City Centre but as demand increases will open others.

• Play parks remain shut in accordance with guidelines. • The Tourist Information Centre is open from 10am to 2pm. • The library building is open to staff and tenants. • The library will open a click and collect foyer service from 4th July.

Financial Impact The Council relies for 30% of its income on transactions with the public and organisations. This income has effectively ceased since the third week in March. I reported the latest position in detail to the Finance & General Purposes Committee, but to summarise we will break even for the first quarter of the financial year, albeit many budgets will show significant variations. I am concerned with the second quarter as I anticipate our costs will return to normal at a faster rate than our income. Managerially, we are taking measures to minimise costs to mitigate this. I am also working with other Town Clerks to ensure that Cornwall Council is fully aware of our situation, and at the Finance & General Purposes committee I read the letter from the government minister stating that some of the grant the government has paid to primary Councils is intended to be passed through to our sector. City Centre Pedestrian Management The measures that we were asked our advice on were introduced on the 15th June and continue in place. They have generally been well received. The first review meeting with the partners, county highways, Cormac, Truro Bid, and ourselves took place on the 22nd and an amendment was made to re-open River Street based on a risk assessment of impact on the businesses against the spacing of pedestrians. There continues to be a weekly review. Staffing Mr Alan Cocking is retiring from the Council on the 3rd July. We have employed a new building facilitator, Mr Adrian Card, who started work on the 15th June. Roger Gazzard Town Clerk

Report to Council

29th June 2020

Towns Fund Board There are two purposes in bringing this report. The first is to bring the Council up to date with the progress of the work of the Board and secondly to have an initial consideration of schemes that the Council could apply to the Fund for grant funding.

The Board is now operating and has selected a Chair and Deputy. Work has now started on the “Town Investment Plan” with sub-groups formed to look at specific projects. The government has issued revised guidance and the next meeting will review the guidance and decide the date for our initial submission

In terms of the schemes, I have listed below my initial view on schemes that the City Council could make an application for; that we are either the landowner or have a contractual interest. I recommend that an item be placed on the agenda of the Parks and Amenities Committee and the Finance & General Purposes Committee in July to allow the committees to further consider schemes.

Scheme suggestions

1 The Restoration of the Historic Victoria Gardens

The Council is the owner of Victoria Gardens and in 2018 made an unsuccessful application to the Heritage Lottery Fund for this work. The total cost was estimated at £3.6m. Part of the scheme was the replacement of the current depot building and this received planning approval (although now lapsed). Some relatively minor works were urgent and have been completed but the substantial part of the scheme remains to be carried out.

2 Kenwyn Hill Playing Field

The City Council has a 30-year lease on the above site from Cornwall Council. It is heavily used for children’s football. A 2019 report entitled “Local Football Facility Plan” led by the Football Foundation identified both the lack of facilities on the site and the poor quality of the playing surface; with a general view that it would support financially improvements to the site.

3 Boscawen Park

There are a number of potential schemes at the park that I have listed below: -

• Tennis pavilion • Flood protection of riverbank and “Loops” footpath.

• Improvements to playing surface and facilities (again this site is identified by the above Football Foundation report.)

• Community facility on nursery site.

4 Lemon Quay

There remains over eight years of our ten-year management agreement with Cornwall Council on the Quay which, with investment, has the potential for providing an improved experience for the public.

5 City Centre Infrastructure

The Council is responsible for much of the public realm including the public conveniences, seating, and benches, all of which is in need of investment.

Recommendations

The Parks and Amenities Committee and the Finance Committee consider schemes that they wish to submit for consideration by the Towns Fund Board.

Roger Gazzard

Town Clerk

Truro City Council Report to Council 29th June 2020 Purchase of Land at Merrick Avenue The City Council has been approached by residents at Merrick Avenue to request that we purchase a plot of open space that has recently come onto the market. The residents would repay our purchase costs and fees.

Below is a plan of the area.

Recommendation

That the Council proceed with the purchase on a no cost basis.

Roger Gazzard

Town Clerk

Truro City Council

Report to Council 29th June 2020 Transfer of Land at Treffry Road The purpose of this report is to seek the approval of the Council as required by Standing Order 25 to apply the seal of the Council to documents to enable this transaction to complete.

The approval for this transaction was made by the Council in April 2013 and I have attached to this report the updated portfolio entry.

In summary,

• Persimmon Homes Ltd. will grant a 99-year lease of allotment land and open space to Cornwall Council who will immediately assign the lease to us.

• On completion of the assignment of the Lease, we will enter into a Deed of Covenant with Nicholas John Bairstow to observe and perform the terms of overage contained in a Transfer dated 2nd January 2003 which affects the property.

• We will receive the sum of £100,000 to meet our costs of maintenance of the land.

At this point in time I have not received all the documents required to complete the transaction but understand that they will be received shortly.

I have attached the lease plan.

Recommendation

That the Council seal be applied to documents necessary to complete this transaction.

Roger Gazzard

Town Clerk

Portfolio Entry

Treffry Road open spaces, Transfer of Freehold, creation of allotments, ongoing maintenance

Parks Committee Lead Officer: Roger Gazzard Details of project To convey public open spaces from Persimmon Homes (developer) in accordance with planning S106 agreement, nil charge. Create allotments. Agree a funding agreement to provide funds to pay for transfer fees and ongoing maintenance. Benefit to Truro Community 1 To provide well maintained public open space. 2 To provide childrens play areas. 3. To provide allotments. Project costs 1 Legal Costs – from S106 monies 2 Ongoing service provision costs – from S106 monies.

Approved Date of meeting approved by committee: April 2013 Date approved by Full Council : April 2013

Project Progress (dates to be agreed at time of approval)

Date Information about the current position of the project / changes required 29.6.20 Approval for Sealing of Documents

Project complete

Completed Date Signed by Committee Chair Signed by The Mayor Date all Councillors informed

Project review. Date to be bought back to review the project performance against the business case (date agreed when project is signed off)

Lease Plan

Motion to Full Council

The future economic success of Truro. Increased active and non-motorised Travel

Truro City council welcomes the increasing public interest and participation in pedestrian and cycling access around the city centre. The Council recognises changes need to be made to improve access for pedestrians and cyclists by reducing, and where appropriate, eliminating the impact of vehicular use in the City’s main shopping areas. The council currently supports proposals to encourage non-motorised, active, safe, and sustainable travel options.

This must be part of fundamental change which creates the conditions for vibrant and successful businesses, provides high-quality well-paid employment and promotes sustainable/ inclusive growth.

Unique features of Truro City centre include its historic buildings, theatres, markets, cafes, restaurants and retail offer plus its compactness and walkability. These are all crucial elements in increasing Truro’s attractiveness as a destination for shoppers and tourists alike.

Town centres are under unprecedented pressures with many in decline. Truro is not immune from these national pressures and is experiencing significant challenges. This is due to social distancing in the short/medium term, plus local, out of town and online competition in the longer term.

The focus for change in the city centre must encompass the needs of all demographics and recognise how each can benefit from and add to the culture, vibrancy, and economy of the City.

Significant challenges have already been faced: lengthy road closures, stay safe at home rules during the Coronavirus pandemic, and numerous business closures.

The current situation presents a unique opportunity to take bold and fundamental action to reshape, rebrand and reinvigorate the city centre. The Council must take a lead and give strong and decisive leadership so as to take advantage of the current opportunities which exist from:-The Towns Fund, Pydar street development, Truro and Kenwyn Neighbourhood plan, Dept of transport £2bn investment in cycling an walking, Climate emergency, Growth funding.

The Council resolves to

a.) Convene an urgent meeting to engage, coordinate and actively work with 1. The chamber of commerce 2. The BIDS board. 3. Disability organisations 4. Towns fund board 5. Local stakeholder groups and citizens 6. Cornwall Council 7. Visit Cornwall 8. Truro Place shaping

b.) Agree an action plan to make Truro the leading destination of choice in Cornwall and the wider south west by creating and implementing a vibrant, sustainable, inclusive and successful economy and promoting a welcoming, well connected and unique visitor experience.

c.) Implement and support proposals for active and non-motorised travel within the City centre

Cllr. Stuart Roden

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