Administrative Staff Assistant

Public Works Department

INVITES APPLICATIONS FOR THE POSITION OF:

APPLICATIONS DUE SEPTEMBER 10, 2021

66 North Lassen Street, Susanville, CA 96130

Phone: 530.252.5106 | Fax: 530.252.1020

City of

Susanville The current annual salary range for the position of Administrative Staff Assistant is $31,452.20 to $44,257.46 plus an excellent benefits package. The City provides the following benefits: Medical, Dental, & Vision Insurance: The City offers excellent Medical, Dental and Vision Insurance. Employee currently pays $30 per month and receives medical, dental and vision coverage for employee, spouse, and eligible dependents. Medical insurance currently 90/10 plan, with annual deductible of $150 (individual) and $450 (family), annual maximum out of pocket $3,000 (individual), $6,000(family). Retirement: The City participates in the California Public Employees’ Retirement System (CalPERS). For legacy members, the benefit level is 3% @60, employee share is 8%, paid by employees. For new members, the benefit level is 2% @62 , employee share is 6.25%, paid by the employee. Life Insurance: $25,000 group life insurance at no cost to the employee General Leave: Paid Vacation 12 days in first year, increases to 15 days in years 1-5, 17 days in years 5-10, and 20 days in years 10-15, increases thereafter with time of service. Sick Leave: 13 days accrued per year. Holidays: 14 paid holidays per year Deferred Compensation: voluntary plans available Administrative Leave: 8 hours per fiscal year

*Subject to change based on current negotiations.

APPLICATIONS DUE:

SEPTEMBER 10, 2021 BY 4:00 P.M.

To be considered for this opportunity, applicants MUST submit a cover letter, resume, and City standard

application in person or by mail at the following address:

City of Susanville

Attn: City Clerk

66 North Lassen Street

Susanville, CA 96130-3904

Applications are available at the address above or at www.cityofsusanville.org.

Candidates with questions may contact City Hall at (530) 252-5103.

The City of Susanville does not discriminate on the basis of race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental

status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors.

Salary and Benefits

Selection Process

• Answer telephones, interview callers, follow specific guidelines in providing information and directing calls and taking messages;

• Respond to all emergency and non-emergency calls for natural gas (in accordance with city natural gas emergency response plan) and water system, dispatch maintenance and repair crews as needed and monitor staff movements in and out of organization;

• Greet visitors to organization, monitor access and maintain security awareness, provide information to customers;

• Perform basic cashier duties;

• Assist in the finance and building and planning departments when needed;

• Prepare a variety of materials for public works staff, including correspondence, reports, manuals, guidelines, mailings, spreadsheets, data bases and permits;

• Open, sort and distribute incoming correspondence;

• Maintain office supply inventories and coordinate maintenance of office equipment;

• General clerical duties including filing, photocopying, fax and mailing, including filing of natural gas operational records;

• Maintain electronic and hard copy filing system;

• Prepare and modify documents including correspondence, reports, drafts, memos and emails;

• Schedule and coordinate meetings, appointments and travel arrangements;

• Prepare quarterly mailings and brochures regarding pipeline and natural gas safety in accordance with the city natural gas public awareness program;

• Attend meetings and prepare meeting minutes;

• Performs other duties as required.

Qualifications:

Additional Experience or Ability to:

Under the direct supervision of the Program Coordinator, the Administrative Staff Assistant performs assigned office duties for the Public Works Department; and does related work as required. This position requires the ability to work effectively in a busy environment with multiple distractions and demonstrate flexibility, versatility, and attention to detail in the performance of the basic functions of administrative support. Must possess a considerable degree of tact, mature professional judgment and high degree of organization in performing a variety of office support tasks.

Essential Duties and Responsibilities: About the Position:

About Susanville and Lassen County

The Public Works Department

Preferred Qualifications

• Two years increasingly responsible clerical and secretarial experience, involving frequent contact with the public

• Equivalent to completion of the twelfth grade

License or Certificate:

• Valid California driver’s license

Susanville is located in Lassen County in the heart of North East California, at 4,200 feet in elevation. Residents and

visitors enjoy four seasons and easy access to a wealth of year-round outdoor recreation opportunities. The

population is about 9,000 people. There are over 2,700 square miles of public lands, with hiking, biking, cross country

skiing, horseback riding, hunting and off-road recreation activities enjoyed by the community. Fisherman and boating

enthusiasts will enjoy the numerous lakes and rivers and proximity to Eagle Lake, Antelope Lake and Lake Almanor.

Susanville families enjoy and support many community activities and events including the Bizz Johnson Marathon, the

Lassen County Land & Trails Trust Rails to Trails festival, Mountain Bike trails and races, the Main Street Cruise car

show, Lassen County Fair and Parade, Safe and Sane Halloween and the annual Magical Country Christmas

celebration in the historic uptown area. Susanville offers quality health care at Banner Lassen Medical Center and

higher education opportunities at Lassen Community College, California State University, Chico and University of

Nevada, Reno nearby. Susanville also offers other amenities such as the 18-hole Diamond Mountain Golf Course, the

Susanville Municipal Airport, the Susanville Symphony and the Honey Lake Valley Community Pool.

• Modern office practices and procedures including preparing business correspondence, providing customer service, and standard office equipment operation.

• Customer service principles and practices.

• Record and information management.

• Computer operations and common software packages including word processing, spreadsheets, and databases.

• Basic accounting and bookkeeping.

• Employ good judgment and make sound decisions in accordance with established procedures and policies.

• Establish and maintain cooperative relationships with those contacted in the course of work.

• Understand and follow oral and written management direction and utilize professional written and verbal communication.

• Perform responsible secretarial and clerical work in a stressful environment.

• Maintain a professional personal presentation.

The Public Works Department has 21 full-time employees and is organized across five divisions: Water, Streets,

Natural Gas, Public Works Administration and Air Pollution. The City of Susanville’s Public Works Department strives

to be a recognized leader in the delivery of public services; known for our responsiveness, reliability, good

stewardship of fiscal and human resources, and caring attention given to every single person we encounter.