RFP – Downtown Sandy Infrastructure Cost Estimate Page 1 of 6

CITY OF

SANDY PHONE (503) 668-5533

39250 PIONEER BOULEVARD · SANDY, OR 97055 FAX (503) 668-8714 www.ci.sandy.or.us

Gateway to Mt. Hood

October 27, 2017

The City of Sandy is seeking quotes from qualified consultants to provide cost estimates and other relevant analysis of several aspects of the Pleasant Street Master Plan. The master plan is being completed by city staff, but there are several elements City staff needs assistance in completing. Consultant services are needed for the following:

1. Underground Utilities on Pleasant Street - Cost Estimate

2. Realign Alt Ave. – Cost Estimate and Basic Transportation Analysis

3. Visuals for Public Outreach

This is an intermediate procurement under ORS 279B.070. Selection will be made from responsive proposals that will best serve the interests of the City based on a combination of price, experience, availability, and capacity to perform the specified work. In addition, the City at its sole discretion may award any and/or all projects. Proposals may address one, two, or all of the consultant services tasks listed above. The City may select services in any combination. Services may be contracted out to allow for the full or partial completion of the requested package. Please submit your proposal using the proposal format specified on page 5 of this RFP. PROPOSALS MUST BE RECEIVED BY November 30th, 2017 at 5:00 pm. Proposals may be submitted in a sealed envelope by hand delivery or mailed to:

Emma Porricolo Downtown Planner City of Sandy 39250 Pioneer Blvd. Sandy, OR 97055

Questions regarding proposals are directed to: Emma Porricolo City of Sandy (503) 783 – 2586 eporricolo@ci.sandy.or.us

RFP – Downtown Sandy Infrastructure Cost Estimate Page 2 of 6

SCOPE OF WORK

Project Summary

The purpose of the Pleasant Street Master Plan is to create an extension of the downtown commercial area onto Pleasant Street. Pleasant Street is less constrained than the surrounding downtown area, which has high traffic, noise pollution, lack of redevelopment space, and a challenging pedestrian environment. There are several aspects of the plan the City of Sandy is not able to complete with city staff, which requires additional help from consultants. These are listed below.

1. Underground Utilities on Pleasant Street – Cost Estimate

Undergrounding utilities is a goal included in the master plan to create a more walkable streetscape. A pedestrian friendly environment is key for Pleasant Street to foster a more vibrant downtown commercial district and to accommodate the pedestrian traffic generated by the proposed community center.

2. Realign Alt Ave. - Cost Estimate and Basic Transportation Analysis

Realigning Alt Ave. with Shelley Ave. right-of-way across Hwy 26 to the south is a way to attract more people towards Pleasant Street from Hwy 26 (Proctor Blvd.). The realignment would create continuity and a visible sightline from the Sandy Public Library to the proposed community center.

3. Visuals for Public Outreach

Images and diagrams depicting the proposed changes will help the public visualize the changes discussed through the public process. The images will be used for public participation sessions such as the charrette and will be included in outreach materials.

Task 1: Underground Utilities on Pleasant Street - Cost Estimate

The consultant will complete a reconnaissance cost estimate of undergrounding utilities along Pleasant Street with projected inflation for 10 years. It is their responsibility to determine what utilities are currently above ground (electricity and telecommunication lines). Additionally, the consultant must determine feasible locations and methods to underground utilities, keeping in mind the locations of existing underground utilities. The City can provide information on their exiting underground utilities which are water, sewer, stormwater, and fiber.

The City requests the cost estimate be broken down into three (3) different cost scenarios. One scenario will include the entirety of Pleasant Street (all blocks from Beers Ave. to SE Ten Eyck Rd.). The other two scenarios will be reduced portions of Pleasant Street provided by the consultant based on feasibility, cost efficiency and effectiveness.

Task 2: Realign Alt Ave. - Cost Estimate and Basic Transportation Analysis

There will be several steps involved in the realignment of Alt Ave. and creation of a pedestrian plaza in the existing right-of-way. Each step will require reconnaissance cost estimate with

RFP – Downtown Sandy Infrastructure Cost Estimate Page 3 of 6

projected inflation for 10 years. The cost estimate and basic transportation analysis would assess the following steps:

1) Purchase of properties

There are two properties in the proposed right-of-way relocation. Currently, one is a gas station and the other a parking lot.

2) Mitigation and demolition costs

One of the properties in the proposed right-of-way is a gas station.

3) New street construction cost

Determine cost to construct a new street along the continuation of the Shelley Ave. right-of-way. This analysis would include traffic signal reconfigurations along Hwy 26 (Proctor Blvd.). The assessment shall include a traffic impact assessment for realignment and the related costs for right-of-way improvements. Highway 26 is a state highway; assessment will require Oregon Department of Transportation (ODOT) compliance and approval.

4) Cost to remove existing street and create pedestrian plaza with green space

Would include initial cost estimate to determine costs of moving existing utility lines to the proposed new right-of-way. Also, assess the cost of keeping the existing utilities along the current Alt Ave right-of-way and incorporating into the new pedestrian plaza. Compare the costs of the two scenarios.

Reference Appendix B for photos of Alt Ave. and Shelley Ave. intersections.

Task 3: Visuals for Public Outreach

The consultant will create images that reflect the proposed changes. The images will aid in the public participation process to help envision the ideas.

Examples of the types of visuals the City is requesting include:

a. Perspective/ visual rendering of an enhanced streetscape - more street trees, undergrounded utilities, etc.

b. Section elevations of streetscape.

c. Sketch plan view and perspective of existing Alt Ave. right-of-way as pedestrian plaza with green space.

Any and all materials developed for this project will become the property of the City of Sandy.

RFP – Downtown Sandy Infrastructure Cost Estimate Page 4 of 6

Timeline

RFP Timeline

Release RFP 10/27/17

Proposals Due 11/30/17

Decision – Notice to Proceed 12/14/17

Services Deadlines

Task Completion Deadline

Task 3 (Visuals) – Draft 01/22/2018

Task 3 (Visuals) – Final Product

01/31/2018

Task 1 & 2 (Cost estimates) 03/19/2018

Staff/Consultant Meeting Schedule*

City staff has dedicated progress points to meet throughout the process. Staff requests four (4) meetings with the consultant. Two (2) meetings will be conference calls and two (2) meetings will require site visits.

Meeting Topic Location

1 Preliminary Meeting Site visit

2 Task 3 Check-in: Follow up from drafts submission Conference Call

3 Task 1 & 2 Check-in Conference Call

4 Final Meeting Site visit

Phone calls between the project manager and consultant are not included in the meetings outlined. *If multiple firms are chosen appropriate scheduling changes will be made.

RFP – Downtown Sandy Infrastructure Cost Estimate Page 5 of 6

Proposal Format

1. Executive Summary (max 2 pages) Provide an overview of the proposed services, your

organization and its ability to be able to provide the services proposed. List and describe

similar projects your firm has completed.

2. Project Overview (max 3 pages) Provide a conceptual approach to the project. The

description will include details to implement one or more of the tasks described in the scope

of work. List anticipated deliverables and assumptions used to develop the work tasks as

well as assistance expected from City staff.

3. Detailed Timeline (max 1 page) Provide a detailed timeline with targeted completion dates

and sequence of tasks outlined in the scope of work.

4. Client References (max 1 page) Provide three (3) client references. Include the following

information for each reference:

• Name of Person(s)

• Title of Person(s)

• Email Address

• Mailing Address

• Phone Number Client references from previous clients with similar projects is preferred. If your proposal

includes hiring a subcontractor including their qualifications is required.

5. Cost Summary (max 1 pages) A detailed cost for your services broken into service costs.

Break down individual costs for each task submitted in your proposal. Include hourly rates for

personnel categories assigned to the project, expense markups, and a loading chart showing

the estimated number of hours for each task.

6. Signature. Include the following information:

• Legal name of person, firm or corporation

• Business Address

• Telephone Number

• Authorized Contact Person Name

• Authorized Contact Person Email Address

• Authorized Contact Person Telephone Number

• Signature and date

RFP – Downtown Sandy Infrastructure Cost Estimate Page 6 of 6

Selection Criteria

The City will use standardized selection criteria to evaluate each proposal based on the following criteria:

• Experience and qualifications of staff assigned to the project (30%)

• Services Cost (30%)

• Client References, particularly municipal agencies (20%)

• Willingness and demonstrated ability to meet deadlines (20%)

Appendix

A. Pleasant Street Master Plan Project Area Map

B. Project Site Photos

BLUF

F RD

BLUF

F RD

PIONEER BLVDPIONEER BLVD

PARK STPARK ST

PROCTOR BLVDPROCTOR BLVD

PLEASANT STPLEASANT ST

HOOD STHOOD ST

TUPPER RDTUPPER RD

WOLF

DR

WOLF

DR

SCENIC STSCENIC ST

DAVIS STDAVIS ST

FIR D

RFIR

DR

SANDY HEIGHTS STSANDY HEIGHTS ST

HWY 2

11

HWY 2

11

GARY STGARY ST

MCCORMICK DRMCCORMICK DR

MEIN

IG AV

EME

INIG

AVE

BRUN

S AVE

BRUN

S AVE

STRA

USS A

VEST

RAUS

S AVE

HWY 26 HWY 26

211

211

REVE

NUE A

VERE

VENU

E AVE

SCAL

ES AV

ESC

ALES

AVE

BEER

S AVE

BEER

S AVE

BARKER CTBARKER CT

TEN EYCK RD

TEN EYCK RD

VAN F

LEET

AVE

VAN F

LEET

AVE

SMITH

AVE

SMITH

AVE

STRAWBRIDGE PKWYSTRAWBRIDGE PKWYJUNKER STJUNKER ST

DAVIS DRDAVIS DR

HOFF

MAN

AVE

HOFF

MAN

AVE

LOUN

DREE

DR

LOUN

DREE

DR

HOOD

CT

HOOD

CT

MARCY STMARCY ST

BEEB

EE C

TBE

EBEE

CT

HEIA CTHEIA CT SEAM

AN ST

SEAM

AN ST

BICKFORD STBICKFORD ST

ALT A

VEAL

T AVE

GERI

LYNN

CT

GERI

LYNN

CT

SHEL

LEY A

VESH

ELLE

Y AVE

IDLEMAN STIDLEMAN ST

BODL

EY C

TBO

DLEY

CT HALL CTHALL CT

MCELROY STMCELROY ST

PLEASANT STPLEASANT ST

MEIN

IG AV

EME

INIG

AVE

HOOD STHOOD ST

HOOD STHOOD ST

BEER

S AVE

BEER

S AVE

Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS,AeroGRID, IGN, and the GIS User Community

Pleasant Street Master Plan Project Area

LegendPleasant Street Project AreaCity LimitsTax Lots ±

0 500 1,000250Feet

Appendix B

Project Site Photos

Image 1 - Intersection of Shelley Ave. and Proctor Blvd. from taken from Shelley Ave.

Image 2 - Intersection of Proctor Blvd. and Shelley Ave. taken from Proctor Blvd.

Image 3 - Intersection of Proctor Blvd. and Alt Ave. taken from Proctor Blvd facing north.

Image 4 - Intersection of Proctor Blvd. and Alt Ave. taken from Alt Ave. facing south.

Image 5 - Alt Ave. right-of-way taken from the intersection of Alt Ave. and Pleasant St.

Image 6 - Intersection of Alt Ave. and Pleasant St.

Image 7 - Shelley Ave continued right-of-way from Pleasant St.

Alt

Ave

.

Shelley A

ve.

Image 8 - Locations of photographs. Numbers on the map coincide with

the image numbers in Appendix B.

Proctor Blvd.

1

2

3

4

5

67

Proctor Blvd.

She

lley Ave

.

Pleasant St.

Alt A

ve

.