City of Neenah COMMON COUNCIL AGENDA · 2017-05-01 · duty gloves, 12 sets of dry suit thermal...

FINAL

City of Neenah

COMMON COUNCIL AGENDA Wednesday, May 3, 2017 - 7:00 p.m. (1)

Neenah City Hall Council Chambers

I. Roll Call and Pledge of Allegiance. SWEARING IN CEREMONY FOR NEW FIREFIGHTERS ADAM FREIMUTH & ALEX FICKEL SWEARING IN CEREMONY FOR NEW POLICE OFFICERS BRAD M. BARNARD & JUSTIN M. MILLER

MAYOR KAUFERT PRESENTATION OF POPPY DAYS PROCLAMATION TO POPPY PRINCESSES (AMERICAN LEGION AUXILIARY) MAYOR’S PRESENTATION OF THE CREATIVE ECONOMY WEEK PROCLAMATION TO THE NEENAH ARTS COUNCIL REPRESENTED BY TAMI ERICKSON. MAYOR’S PRESENTATION OF PROCLAMATION MAYOR’S PRESENTATION OF CITATION OF RECOGNITION TO PHIL JOHNSTON’S PARENTS BEVERLY & WILLIAM JOHNSTON PRESENTATION OF 2017 EXCELLENCE IN ENERGY EFFICIENCY AWARD TO THE CITY OF NEENAH BY FOCUS ON ENERGY II. Introduction and Confirmation of Mayor’s Appointment(s).

A. Announcement of Mayor Kaufert’s reappointment of Kevin McCann on the N-M Joint Fire Commission, term expires May 2020.

B. Announcement of Mayor Kaufert’s reappointment of Judd Stevenson to the Police Commission, term expires May 2022.

C. Swearing in III. Approval of Council Proceedings of April 18, 2017 Organizational Meeting and

Committee of the Whole minutes of April 18, 2017 and April 24, 2017. (Proceedings and Minutes can be found on the City web site) (RollCall-Pro) (4, 5, 6 & 7)

IV. Public Input Session.

A. Discussion and consideration of public input and other matters relating to the 2017-2021 Capital Improvements Program Budget including potential amendments to the 2017 Capital Improvements Program Budget.

V. Committee of the Whole Report pertaining to the public hearing.

A. Committee of the Whole meeting of April 24, 2017: (Council President Stevenson) (Minutes can be found on the City web site) (7)

Council Agenda May 3, 2017 of 4

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1. The Committee made no recommendation to Council regarding the 2017-2021 Capital Improvements Program with potential amendments as discussed.

2. Possible motion to approve the 2017-2021 Capital Improvements Program with potential amendments as discussed. (RollCall-Pro)

VI. Public Forum.

A. Speakers should give their name and residential address (not mailing address) and are allowed five minutes to speak on any topic.

VII. Mayor/Council consideration of public forum issues. VIII. Consent Agenda.

A. Approve Beverage Operator License Applications for: Samuel S. Ellyson, Jessica L. Galeazzi, Jeff C. Gerarden, Denise R. Hardy, Kelly A. Mohnen, Sara V. Pitts, Rebecca I. Sauer, Andrew K. Schlieter, Courtney R. Schultz and Breanna E. Verburgt. (PSSC)

B. Approve the Beverage Operator License Application (new) for Jennifer M. Zehner contingent upon payment of a delinquent utility bill of $278.43 and any other outstanding City fees. (PSSC)

C. Approve the temporary Class "B" retail beer (picnic) license to Bergstrom-Mahler Museum, 165 N. Park Avenue for the Art After Dark events to be held on 4/20/17, 5/18/17, 6/15/17 (2016-17 License) and 7/20/17, 8/17/17, 9/21/17, 10/19/17, 11/16/17, 12/21/17, 1/18/18 and 2/15/18 (2017-18 License). (PSSC)

D. Approve a temporary Class "B" retail beer/wine license to CASA of the Fox Cities, 1500 N. Casaloma Drive, Appleton, for their CASA Craft Beer Week Festival to be held on May 19, 2017, in the parking at 116 S. Commercial (Lion’s Tail Brewing Co.). (PSSC)

E. (RollCall-Pro) IX. Reports of standing committees.

A. Regular Public Services and Safety Committee meeting of April 25, 2017: (Chairman Bates) (Minutes can be found on the City web site) (8) 1. Committee recommends Council approve the Revocable Occupancy

Permit to Valley Area Properties, LLC, for installation of a stairway on Sherry Street for their building at 430 Sherry Street. (RollCall-Pro)

2. Committee recommends Council approve the Intermunicipal Agreement between the Town of Neenah and the City of Neenah for the Yorkshire Road construction project. (RollCall-Pro)

B. Regular Finance and Personnel Committee meeting of April 24, 2017: (Cancelled)

X. Reports of special committees and liaisons and various special projects committees.



A. Regular Plan Commission meeting of April 25, 2017: (Council Rep Lang) (Minutes can be found on the City web site) (9) 1. Commission recommends Council accept the bronze statue of

President George Washington donated by an anonymous donor as public art and approve the location of the statue and bench along the south side sidewalk of Main Street/W. Wisconsin Avenue. (RollCall-Pro)

B. Neenah-Menasha Fire Rescue Joint Finance & Personnel Committee meeting of April 25, 2017: (Minutes can be found on the City web site) (Vice Chairman Kunz) (10) 1. Committee recommends the City of Neenah Common Council

approve increasing the 2017 Capital Facilities Budget by $12,000, which would be funded through the 2017 Facilities Reserve account, and approve the new CAT 6 cabling LL rack along with the new design installation/equipment of a planned data system for Station 32. (RollCall-Pro)

2. Committee recommends the City of Neenah and City of Menasha Common Councils approve the purchase of 4 dry dive suits, 4 heavy duty gloves, 12 sets of dry suit thermal liners and 12 head hoods from Dive Rescue International for a cost not to exceed $11,766.32. (RollCall-Pro) (10.1)

C. Board of Public Works meeting of April 25, 2017: (Vice Chairman Hillstrom) (Minutes can be found on the City web site) (11) 1. Council Action Items:

a) The Board recommends Council award Contract 4-17 Industrial Drive Concrete Street Rehabilitation to the low bid from Sommers Construction, Shiocton, WI in the amount of $228,322.60. (RollCall-Pro)

D. Landmarks Commission 1. Report from the Landmarks Commission – Alderman Lang

E. Reports on neighborhood groups. 1. Business Improvement District Board (BID Board) – Alderman Lang

F. Bergstrom Mahler Museum 1. Report from the Bergstrom Mahler Museum – Alderman Erickson

G. Library Board 1. Report from the Library Board – Alderman Erickson

XI. Presentation of petitions.

A. Petition from residents on Linden Court in opposition to removal of the oak tree at the end of Linden Court. (Motion to refer to Public Services & Safety Committee) (RollCall-Pro) (12)

B. Any other petition received by the City Clerk’s Office after distribution of the agenda.

XII. Council Directives. (13)



XIII. Unfinished Business. XIV. New Business.

A. Mayor Kaufert’s appointment to fill the unexpired term of John Arzberger on the Neenah Arts Council, term expires April 2020. (To be made at the May 17, 2017 Council meeting)

B. Mayor Kaufert’s announcement of “School for seniors” co-sponsored by Lakeland University and the City of Neenah’s Committee on Aging. To be held at Lakeland University Fox Cities Center, 2320 Industrial Drive, Neenah on May 18, 2017. Classes will be held between 8:45 am and 11:15 am. RSVP by May 12th by calling Lakeland University at 727-0777. (14)

C. Any announcements/questions that may legally come before the Council.

XV. Adjournment.

“Neenah City Hall is accessible to the physically disadvantaged. If special accommodations are needed please contact the Neenah City Clerk’s Office

at 886-6100 at least 24 hours in advance of the meeting.”

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M E M O R A N D U M

DATE: April 24, 2017 (between the last Monday in April and 1st Monday in May) TO: Ken Kubiak, Chairman of the N-M Joint Fire Commission and

Members of the Common Council FROM: Mayor Dean Kaufert RE: Fire Commission Appointment In compliance with State Statute 62.13(1) I am notifying you of my reappointment of Kevin McCann on the Neenah-Menasha Joint Fire Commission. This is a three-year term to expire May 2020. This appointment will be announced at the May 3rd Council meeting.

cc: Fire Chief Kloehn Vice Chairman of the N-M Joint Fire Commission Kevin McCann

Office of the Mayor 211 Walnut St.P.O. Box 426Neenah WI 54957-0426

Phone 920-751-4604Fax 920-751-5282 e-mail [email protected]

DEAN R. KAUFERT Mayor

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M E M O R A N D U M

DATE: April 24, 2017 (Between the last Monday in April and 1st Monday in May) TO: Gilbert Mueller, Secretary of the Police Commission and

Members of the Common Council FROM: Mayor Dean Kaufert RE: Police Commission Appointment In compliance with State Statute 62.13(1) I am notifying you of my reappointment of Judd Stevenson to the Police Commission for a five-year term to expire May 2022. This appointment will be announced at the May 3rd Council meeting.

cc: President of the Police Commission James Prosser Police Support Service Supervisor Brenda Mathison

Office of the Mayor 211 Walnut St.P.O. Box 426Neenah WI 54957-0426

Phone 920-751-4604Fax 920-751-5282 e-mail [email protected]

DEAN R. KAUFERT Mayor

Proceedings of the Common Council of the City of Neenah Organizational Meeting

Tuesday, April 18, 2017 - 7:00 p.m. The Common Council of the City of Neenah, Winnebago County, Wisconsin, met in organizational session at 7:00 p.m., April 18, 2017 in the Council Chambers of Neenah City Hall. Mayor Kaufert in the chair. Present: Aldermen Bates, Hillstrom, Lendrum, Erickson, Lang, Pollnow, Kunz and Stevenson, City Attorney Godlewski and City Clerk Sturn. Alderman Boyette was excused. Also Present: Director of Finance Easker, Director of Community Development & Assessment Haese, Director of Public Works Kaiser, Police Chief Wilkinson, Deputy Fire Chief Voss, Police Captain Olson, Dir. of Library Services Raab, Madeline Borchardt, Hannah Meixl, Elizabeth Gartland, Jim Erickson, Gerry Andrews, Merry Whipple, Jan Smith, Amy Barker, Julie Gartland, Anne Marie Abderholden and Brandon & Lisa Robak. Mayor Kaufert called the meeting to order at 7:03 p.m. ORGANIZATIONAL MEETING I. MSC Stevenson/Pollnow that Rules of Order of the previous Council be

adopted as rules to govern this Council until modified by proper action of the Council, all voting aye.

II. Election of Council President: A. MSC Bates/Erickson to nominate Alderman Stevenson for Council

President. MSC Bates/Erickson to close nominations and cast a unanimous ballot to elect Alderman Stevenson as Council President for the ensuing term of one year, all voting aye.

III. Mayor Kaufert’s appointments to the Standing Committees, one-year terms expire

April 2018: A. Finance & Personnel Committee – Aldermen Pollnow, Erickson, Kunz,

Boyette and Council President Stevenson. B. Public Services & Safety Committee – Aldermen Lendrum, Bates, Hillstrom,

Lang and Council President Stevenson. C. Committee on Rules – Aldermen Pollnow, Kunz and Hillstrom. D. Legislative Review Committee – himself, Council President Stevenson and

Chairman of the Finance & Personnel Committee Ald. Pollnow. E. Neenah-Menasha Fire Rescue Joint Finance & Personnel Committee -

Council President Stevenson, Member of the Finance and Personnel Committee Alderman Kunz and Alderman at large Alderman Pollnow. 1. MSC Stevenson/Erickson confirm the Mayor’s appointments, all

voting aye.

Council Proceedings April 18, 2017 Page 2 of 4 MSC Stevenson/Pollnow to recess the meeting at 7:12 p.m. to permit organizational meetings of the Standing Committees, all voting aye. The Council reconvened at 7:19 p.m.

F. Organizational Reports of the Standing Committee:

1. Alderman Pollnow reported that he has been appointed Chairman of the Finance and Personnel Committee and Alderman Erickson has been appointed Vice Chairman. The Committee will continue to meet on the Monday of the week prior to each Council meeting at 7:00 p.m.

2. Alderman Bates reported that she has been appointed Chairman of the Public Services & Safety Committee and Alderman Hillstrom has been appointed Vice Chairman. The Committee will continue to meet on the Tuesday of the week prior to each Council meeting at 7:00 p.m.

3. The Committee on Rules did not meet with the absence of Aldermen Kunz & Hillstrom. They will organize at a later date.

4. Ald. Pollnow reported that the Legislative Review Committee appointed Finance & Personnel Committee Chairman Pollnow as Chairman and Council President Stevenson as Vice Chairman. They will continue to meet on call.

Ald. Kunz entered the meeting at 7:18 p.m.

Mayor’s appointment of:

o Trish Nau as City of Neenah representative to the Fox Cities Transit Commission for a 3-year term to expire in April 2020.

o Dir. of Finance Easker to Fox Cities Room Tax Commission. Term expires April 2018.

o Wayne Streck to Fox Cities Room Tax Commission for a term to expire April 2018. Mayor Kaufert will make this appointment at a future meeting.

o Himself to the Exhibition Center Advisory Committee of the Appleton Redevelopment Authority. Term to expire April 2018.

o Amy Barker, Jane Lang, Jan Mirenda Smith, Kristine Moe, Paul Seveska and Trina Woldt to the newly formed Neenah Arts Council for 3-year terms to expire the third Tuesday in April 2019 and Lauri Asbury, John Arzberger, Anne Marie Brunner-Abderholden, Pat Rosenak and Maeghan Johnson to the newly formed Neenah Arts Council for 3-year terms to expire the third Tuesday in April 2020. Alderman Tami Erickson to chair the Neenah Arts Council for a term to expire the third Tuesday in April 2018. Brandon Robak as student representative and Laurie Olson & Gretchen Raab staff assigned to the Neenah Arts Council for indefinite tenures.

o Alderman Hillstrom and Bates to the Board of Public Works for terms to expire April 2018.

o Merry Whipple and Carol Codner to the Library Board for a three year term commencing May 1, 2017 and ending April 30, 2020.

Council Proceedings April 18, 2017 Page 3 of 4

o Tom Martin to the Community Development Authority, four-year terms expire April 2021. Mayor Kaufert will appoint a replacement for Jim Perras at a future meeting.

o Ald. Lendrum to the Community Development Authority (CDA) for a term to expire April 2020.

o Mike Faulks as Public Representative to Joint Review Board for Tax Increment Districts for a three year term expires April 2020.

o Gerry Andrews to the Plan Commission, three-year term to expire April 2020.

o Mayor, Fire Chief Kloehn, City Attorney Godlewski, City Clerk Sturn, Director of Community Development & Assessment Haese, Director of Finance Easker, Director of Public Works Kaiser, Director of the Water Utility Taylor, Winnebago County Health Representative Doug Gieryn, Police Chief Wilkinson, Director of Information Systems Wenninger, Director of Library Services Raab, Director of Parks and Recreation Kading, Director of Human Resources & Safety Barber, Council representative Alderman Lendrum, School Superintendent Pfeiffer and a Red Cross Representative to the Emergency Government Committee, 1-year terms expires April 2018.

o Alderman Erickson as his representative on the Bergstrom Mahler Museum Board of Directors, one-year term expires April 2018.

o Alderman Erickson as Council representative to the Library Board, one-year term expires April 2018.

o Alderman Lang as Council representative to the BID Board, one-year term expires April 2018.

o The Chairman of the Finance and Personnel Committee as Council representative to the Cable TV Committee, one-year term expires April 2018. Mayor Kaufert indicated his intent is to dissolve the Cable TV Committee at a future meeting.

o MSC Stevenson/Pollnow to confirm the Mayor’s appointments minus Wayne Streck to the Fox Cities Room Tax Commission, a replacement for Jim Perras on the CDA and Cable TV Committee, all voting aye.

Council appointments, all for one year term expires April 2018.

o Alderman Boyette as Council representative to the Joint Review Board. Previously held by Alderman Bates.

o Alderman Boyette as Council representative to the Water Works Commission. Previously held by Alderman Boyette.

o Alderman Lang as Council representative to the Plan Commission. Previously held by Alderman Lang.

o Alderman Lendrum as Council representative to the Loan Assistance Board. Previously held by Alderman Lendrum.

o Alderman Kunz as Council representative to Park & Recreation Commission. Previously held by Alderman Kunz.

o Alderman Lang as Council representative to the Landmarks Commission. Previously held by Alderman Lang.

Council Proceedings April 18, 2017 Page 4 of 4

o MSC Stevenson/Pollnow to confirm the Council appointments, all voting aye.

Ald. Hillstrom entered the meeting at 7:49 p.m. Council Proceedings I. MSCRP Stevenson/Pollnow to approve the Council Proceedings of July 20,

2016 and April 5, 2017 regular sessions, all voting aye. Finance & Personnel Committee I. Chairman Pollnow reported the special meeting of April 18, 2017:

A. Committee recommends the Employee Handbook be amended to state that the Department Head and Mayor may make a determination based on workload that certain departments will work on days that a holiday is observed, and that in those cases employees will receive an extra floating holiday; when Christmas Day falls on a Monday, that the City offices remain open on December 22nd and instead close on Tuesday, December 26th ; when Independence Day falls on a Saturday, that City offices close on Friday, July 3rd; and when New Year’s Day falls on a Saturday, that City offices close on Friday, December 31st . MSCRP Pollnow/Stevenson, all voting aye.

B. Committee recommends Council approve proceeding with the acquisition of 201 Smith Street at the agreed upon price of $87,000, to be funded by TIF 10 Redevelopment Assistance dollars. MSCRP Pollnow/Erickson, all voting aye, Ald. Pollnow voting nay.

Plan Commission II. Ald. Lang reported the Plan Commission meeting of March 28, 2017:

A. Omitted from the previous Council agenda: 1. The Plan Commission declared the remnant right-of-way piece of

land along Harrison Street as excess property and recommend Council authorize the sale of the property. MSCRP Lang/Pollnow, all voting aye.

Adjournment I. MSC Pollnow/Stevenson to recess into the Committee of the Whole at 8:26

p.m., all voting aye. A. The Committee of the Whole made no recommendations to the Council. B. MSC Pollnow/Bates to adjourn at 9:43 pm.

Patricia A. Sturn, WCPC/MMC

COMMON COUNCIL MINUTES Organizational Meeting

Tuesday, April 18, 2017 - 7:00 p.m. The Common Council of the City of Neenah, Winnebago County, Wisconsin, met in organizational session at 7:00 p.m., April 18, 2017 in the Council Chambers of Neenah City Hall. Mayor Kaufert in the chair. Present: Aldermen Bates, Hillstrom, Lendrum, Erickson, Lang, Pollnow, Kunz and Stevenson, City Attorney Godlewski and City Clerk Sturn. Alderman Boyette was excused. Also Present: Director of Finance Easker, Director of Community Development & Assessment Haese, Director of Public Works Kaiser, Police Chief Wilkinson, Deputy Fire Chief Voss, Police Captain Olson, Dir. of Library Services Raab, Madeline Borchardt, Hannah Meixl, Elizabeth Gartland, Jim Erickson, Gerry Andrews, Merry Whipple, Jan Smith, Amy Barker, Julie Gartland, Anne Marie Abderholden and Brandon & Lisa Robak. Mayor Kaufert called the meeting to order at 7:03 p.m. Clerk Sturn called a voice roll call as the Mayor/Aldermen recorded their attendance in the RollCall-Pro System followed by the Pledge of Allegiance. Swearing in Ceremony I. City Clerk Sturn administered the oath of office to newly elected First District

Alderperson Cari Lendrum, Second District Alderperson Tami Erickson and Third District Alderperson Jane Lang for 3-year terms, which expire April 2020. A. Mayor Kaufert welcomed the elected Alderpersons back to the Council.

ORGANIZATIONAL MEETING I. MSC Stevenson/Pollnow that Rules of Order of the previous Council be

adopted as rules to govern this Council until modified by proper action of the Council, all voting aye.

II. Election of Council President: A. MSC Bates/Erickson to nominate Alderman Stevenson for Council

President. MSC Bates/Erickson to close nominations and cast a unanimous ballot to elect Alderman Stevenson as Council President for the ensuing term of one year, all voting aye.

III. Mayor Kaufert’s appointments to the Standing Committees, one-year terms expire

April 2018: A. Finance & Personnel Committee – Aldermen Pollnow, Erickson, Kunz,

Boyette and Council President Stevenson.

Council Minutes April 18, 2017 Page 2 of 9

B. Public Services & Safety Committee – Aldermen Lendrum, Bates, Hillstrom, Lang and Council President Stevenson.

C. Committee on Rules – Aldermen Pollnow, Kunz and Hillstrom. D. Legislative Review Committee – himself, Council President Stevenson and

Chairman of the Finance & Personnel Committee Ald. Pollnow. E. Neenah-Menasha Fire Rescue Joint Finance & Personnel Committee -

Council President Stevenson, Member of the Finance and Personnel Committee Alderman Kunz and Alderman at large Alderman Pollnow. 1. MSC Stevenson/Erickson confirm the Mayor’s appointments,

all voting aye. MSC Stevenson/Pollnow to recess the meeting at 7:12 p.m. to permit organizational meetings of the Standing Committees, all voting aye. The Council reconvened at 7:19 p.m.

F. Organizational Reports of the Standing Committee:

1. Alderman Pollnow reported that he has been appointed Chairman of the Finance and Personnel Committee and Alderman Erickson has been appointed Vice Chairman. The Committee will continue to meet on the Monday of the week prior to each Council meeting at 7:00 p.m.

2. Alderman Bates reported that she has been appointed Chairman of the Public Services & Safety Committee and Alderman Hillstrom has been appointed Vice Chairman. The Committee will continue to meet on the Tuesday of the week prior to each Council meeting at 7:00 p.m.

3. The Committee on Rules did not meet with the absence of Aldermen Kunz & Hillstrom. They will organize at a later date.

4. Ald. Pollnow reported that the Legislative Review Committee appointed Finance & Personnel Committee Chairman Pollnow as Chairman and Council President Stevenson as Vice Chairman. They will continue to meet on call.

Ald. Kunz entered the meeting at 7:18 p.m.

Mayor’s appointment of:

o Trish Nau as City of Neenah representative to the Fox Cities Transit Commission for a 3-year term to expire in April 2020.

o Dir. of Finance Easker to Fox Cities Room Tax Commission. Term expires April 2018.

o Wayne Streck to Fox Cities Room Tax Commission for a term to expire April 2018. Mayor Kaufert will make this appointment at a future meeting.

o Himself to the Exhibition Center Advisory Committee of the Appleton Redevelopment Authority. Term to expire April 2018.

o Amy Barker, Jane Lang, Jan Mirenda Smith, Kristine Moe, Paul Seveska and Trina Woldt to the newly formed Neenah Arts Council


for 3-year terms to expire the third Tuesday in April 2019 and Lauri Asbury, John Arzberger, Anne Marie Brunner-Abderholden, Pat Rosenak and Maeghan Johnson to the newly formed Neenah Arts Council for 3-year terms to expire the third Tuesday in April 2020. Alderman Tami Erickson to chair the Neenah Arts Council for a term to expire the third Tuesday in April 2018. Brandon Robak as student representative and Laurie Olson & Gretchen Raab staff assigned to the Neenah Arts Council for indefinite tenures.

o Alderman Hillstrom and Bates to the Board of Public Works for terms to expire April 2018.

o Merry Whipple and Carol Codner to the Library Board for a three year term commencing May 1, 2017 and ending April 30, 2020.

o Tom Martin to the Community Development Authority, four-year terms expire April 2021. Mayor Kaufert will appoint a replacement for Jim Perras at a future meeting.

o Ald. Lendrum to the Community Development Authority (CDA) for a term to expire April 2020.

o Mike Faulks as Public Representative to Joint Review Board for Tax Increment Districts for a three year term expires April 2020.

o Gerry Andrews to the Plan Commission, three-year term to expire April 2020.

o Mayor, Fire Chief Kloehn, City Attorney Godlewski, City Clerk Sturn, Director of Community Development & Assessment Haese, Director of Finance Easker, Director of Public Works Kaiser, Director of the Water Utility Taylor, Winnebago County Health Representative Doug Gieryn, Police Chief Wilkinson, Director of Information Systems Wenninger, Director of Library Services Raab, Director of Parks and Recreation Kading, Director of Human Resources & Safety Barber, Council representative Alderman Lendrum, School Superintendent Pfeiffer and a Red Cross Representative to the Emergency Government Committee, 1-year terms expires April 2018.

o Alderman Erickson as his representative on the Bergstrom Mahler Museum Board of Directors, one-year term expires April 2018.

o Alderman Erickson as Council representative to the Library Board, one-year term expires April 2018.

o Alderman Lang as Council representative to the BID Board, one-year term expires April 2018.

o The Chairman of the Finance and Personnel Committee as Council representative to the Cable TV Committee, one-year term expires April 2018. Mayor Kaufert indicated his intent is to dissolve the Cable TV Committee at a future meeting.

o MSC Stevenson/Pollnow to confirm the Mayor’s appointments minus Wayne Streck to the Fox Cities Room Tax Commission, a replacement for Jim Perras on the CDA and Cable TV Committee, all voting aye.

Clerk Sturn administered the oath to:


o Merry Whipple – Library Board o Gerry Andrews – Plan Commission o Tami Erickson, Amy Barker, Anne Marie Brunner-Abderholden, Jan

Mirenda Smith, Jane Lang, Brandon Robak and Gretchen Raab – Neenah Arts Council.

Council appointments, all for one year term expires April 2018.

o Alderman Boyette as Council representative to the Joint Review Board. Previously held by Alderman Bates.

o Alderman Boyette as Council representative to the Water Works Commission. Previously held by Alderman Boyette.

o Alderman Lang as Council representative to the Plan Commission. Previously held by Alderman Lang.

o Alderman Lendrum as Council representative to the Loan Assistance Board. Previously held by Alderman Lendrum.

o Alderman Kunz as Council representative to Park & Recreation Commission. Previously held by Alderman Kunz.

o Alderman Lang as Council representative to the Landmarks Commission. Previously held by Alderman Lang.

o MSC Stevenson/Pollnow to confirm the Council appointments, all voting aye.

MSC Stevenson/Pollnow to amend the agenda to move up the public forum at this time, all voting aye. Public Forum I. Elizabeth Gartland and Hanna Meixl from the Arete Academy from Neenah High

School did a short PowerPoint presentation on the project they are currently undertaking painting art on electrical/signal boxes throughout the City. Classmate and helper Madeline Borchardt was also in attendance. The project was an idea proposed by Engineer Merten. He thought a history theme would be appropriate. Some of their ideas include a newspaper collage on the corner of S. Commercial Street and W. Wisconsin Avenue and at the Neenah Public Library they plan on creating a painting of the Carnegie Library on the long sides and the Library logo on the short sides. They are still deciding whether these will be painted on or decals. They plan to get these boxes done by June 1st. Their group is doing research to see what they can do to future electrical boxes. A. MSC Stevenson/Pollnow to support the efforts of the Arete Academy

and their art project on electrical/signal boxes, all voting aye.

II. Jan Smith, Executive Director of the Bergstrom Mahler Museum, invited everyone to attend an opening reception of the new exhibition, Quantum, an installation of glass, light and sound on Sunday April 23rd from 1-4 pm. The artists will talk at 1:30 pm, 2:30 pm and 3:30 pm.

Ald. Hillstrom entered the meeting at 7:49 p.m.

Council Minutes April 18, 2017 Page 5 of 9 State of City Report I. Mayor Kaufert gave a brief state of the city report for 2017. The State of our great

City continues to be positive. Due to the hard work and dedication by the City Council, Department Heads and previous administration we are in a great position to prepare for the future. This Council continues to be diligent in their responsibility to the community and works hard to be good Stewarts of your tax dollars. It is an honor and a privilege for him to lead this community forward with his goals of continued economic development, fiscal responsibility and ensuring that the quality of life we have continues. The latest budget continued to hold the line on tax increases while making sure the core services continue to be high quality and affordable. The yearly $24.2 million dollar operating budget, $57 million if you count all funds and the average $6.6 million dollar capital improvement program budget continue to show a commitment to excellence while espousing our frugality with how we spend tax payer dollars. The City has persevered through no increase in shared revenue, tough levy limits, equalized aid formula changes, state commercial and industrial assessment declines and a host of other challenges but we still continue to bring a budget that is fiscally responsible for the tax payers of our City. Our debt continues to be well below the State limits and our latest Standard & Poors bond rating is AA Stable. This is a reflection of our current practices by the City Council and the Finance Department lead by Director Easker. Within our many successes come future challenges. The 2017-2021 CIP will begin to show the need for potential additional resources to keep up with an aging infrastructure. The projections for outlying year’s projects show an increased level of borrowing which will be challenging to meet. He fully expects changes to be made to prioritize the projects and keep spending within our means. Because of our aging infrastructure, including roads, sanitary and water, those needs continue to grow. He applauded the Governor for committing to provide the necessary dollars to complete the 441/10 project on time. He also stressed the need to help local communities with local projects. We continue to delay and defer road improvements that will only lead to higher costs down the road. The soon to be debated State budget may provide additional resources to address this. He has relayed to the Governor the need to proper fund local road aids. City staff understands that we work for the taxpayers and that customer service is job one. Our employees excel in providing the customer, you our taxpayers, with quality services that help provide a great quality of life. Our TIF Districts are poised to become wonderful financial and economic success stories that will add to our tax base and help create jobs. Our new employee health clinic is up and running, providing services for our employees and their families. The training center in the Fire Station on Breezewood Lane is complete and being utilized by not only city employees but also local groups. Free WiFi access at Whiting Boathouse, Shattuck Park, Riverside Park & Memorial Scherck Pavilion are completed with the total downtown WiFi access happening later this fall. He will continue with initiative like his open door policy, WHBY radio show, office hours, visibility throughout the community and 24/7 access. He will continue his working with the staff program this summer which helps him better understand the day to day operations happening in our City. He along with the Council, as the elected representatives, promise to strive every day to improve the way government


provides services to our residents. If citizens have suggestions for them to do their jobs better he urged them to go to the website, find their contact information and provide input. They cannot do this job alone. They need citizen input and insight. They will continue to do what they can to make Neenah a great place to live, work & play and move this community forward. He used the words of his predecessor indicating Neenah’s best days are ahead of us.

Council Proceedings I. MSCRP Stevenson/Pollnow to approve the Council Proceedings of July 20,

2016 and April 5, 2017 regular sessions, all voting aye. Finance & Personnel Committee I. Chairman Pollnow reported the special meeting of April 18, 2017:

A. Committee recommends the Employee Handbook be amended to state that the Department Head and Mayor may make a determination based on workload that certain departments will work on days that a holiday is observed, and that in those cases employees will receive an extra floating holiday; when Christmas Day falls on a Monday, that the City offices remain open on December 22nd and instead close on Tuesday, December 26th ; when Independence Day falls on a Saturday, that City offices close on Friday, July 3rd; and when New Year’s Day falls on a Saturday, that City offices close on Friday, December 31st . MSCRP Pollnow/Stevenson, all voting aye.

B. Committee recommends Council approve proceeding with the acquisition of 201 Smith Street at the agreed upon price of $87,000, to be funded by TIF 10 Redevelopment Assistance dollars. MS Pollnow/Erickson. 1. Ald. Pollnow expressed concern over funding the TIF 10 shortfall.

He does not see a purpose for this land other than the often mentioned land banking program.

2. Mayor Kaufert indicated he respects the feelings of Ald. Pollnow however this block has been identified as a redevelopment area and the opportunity to purchase is here now. He asked the Council to approve this purchase.

3. Ald. Kunz indicated these purchases have not been about parking. The long term goal is not to use that space for parking. His hope is that another development will go in that location soon. The goal is actually to create space for future development. This is not a short term solution for parking, it is a long term solution about development downtown.

4. Motion carried, by a 7-1 RollCall-Pro System vote, all voting aye, Ald. Pollnow voting nay.

Plan Commission II. Ald. Lang reported the Plan Commission meeting of March 28, 2017:

A. Omitted from the previous Council agenda:


1. The Plan Commission declared the remnant right-of-way piece of land along Harrison Street as excess property and recommend Council authorize the sale of the property. MSCRP Lang/Pollnow, all voting aye.

Board of Public Works I. Vice Chairman Hillstrom reported the regular meeting of April 11, 2017:

A. Informational Item: 1. The Board approved Change Order No. 1 for Contract 1-17 for

Miscellaneous Sewer and Water Main Construction and Street Construction on Cecil Street and Higgins Avenue to De Groot, Inc., 4201 Champion Road, Green Bay in the amount of $37,666.83.

2. The Board approved Pay Estimate No. 1 for Contract 1-17 Sewer and Water Main and Street Construction on Cecil Street and Higgins Avenue to De Groot, Inc., 4201 Champion Road, Green Bay in the amount of $429,569.38.

B. Ald. Bates asked Dir. Kaiser to mention the reason for the first change order. 1. Dir. Kaiser indicated the reason for the change order was a

change in the water main pipe material from PVC to ductile iron pipes. The contract specified a PVC piping however staff had concern over past contamination at sites in that area and in those cases the Water Utility goes with a ductile iron pipe which handles those conditions better however cost more.

2. Mayor Kaufert advised that Directors Taylor and Kaiser both felt this is a better solution for added protection for the citizens.

Community Development Authority (CDA) I. Dir. Haese indicated the west end of the downtown on Main Street is shaping up.

Work has begun on construction of the new parking lot to accommodate the Gateway Tower. A. Ald. Pollnow mentioned his earlier reference to Act 257 passed in 2015

relative to TIFs and the requirement for municipalities to annual call a meeting of the Joint Review Board and submit a report on all TIFs. He questioned the game plan to comply with this.

B. Dir. Haese advised that an audit is required to be completed for each TIF District. The Joint Review Board will have to meet prior. He intend to have that done by July 1st.

C. Ald. Pollnow questioned if the TIF Performa provided to the Council last year could be updated and used to assist in keeping us in compliance to this requirement.

D. Dir. Haese added that it may help but we are required to have an actual audit and he is not sure that meets the requirement.

E. Dir. Easker indicated his understanding of the requirements of the reporting is that very specific questions are asked. The Baird report Ald. Pollnow is


referring to is more of a progressive report. The report the state is requiring is based on audited numbers. The audit will be a resource.

F. Dir. Haese indicated he has research and the report is a fillable report and very specific on what is included. Suggestions have been made that the entity conducting the audit for a municipality be the one completing this report.

Sustainable Neenah Committee I. Ald. Kunz reported from the meeting of April 12, 2016:

A. The Committee discussed a couple of grant opportunities which reinforced the need to look at the energy audit number to address needs in a proactive basis.

B. The Committee discusses the possibility of a tree giveaway or something on those lines. It would include everything from how to plant a tree, giving away trees and grant opportunities relating to trees. 1. Dir. Haese advised that they have received their first request for a

bee hive. Library Board I. Ald. Erickson asked that her report be moved to May 3rd. Unfinished Business I. Ald. Pollnow asked for an update on the lead remediation firing range project.

A. Police Captain Olson advised they are waiting for the soil to harden, it is too wet. Once they can get in there it should be done in 2 days then they retest the soil.

II. Ald. Kunz questions the capabilities of the license plate reader if the States goes

to 7 digit license plates. A. Dir. Haese indicated it simply takes a picture so that should not matter.

New Business I. Mayor Kaufert announced his appointment to the Neenah-Menasha Joint Fire

Commission to fill the expired term of Kevin McCann will be reported at the May 3, 2017 Council meeting. Term expires May 2020.

II. Mayor Kaufert announced his appointment to the Police Commission to fill the

expired term of Judd Stevenson will be reported at the May 3, 2016 Council meeting. Term expires May 2022. A. James Prosser has resigned from the Police Commission and Mayor

Kaufert indicated he is in the process of finding someone to replace him.

Council Minutes April 18, 2017 Page 9 of 9 III. Mayor Kaufert reminded everyone of the Capital Improvements Program

Workshop on Monday April 24th at 6:00 pm and adoption at the May 3rd Council meeting.

IV. Ald. Erickson showed everyone her project from the glass fusing class she took at

the Bergstrom Mahler Museum. She invited everyone to check out their website for available classes.

Adjournment I. MSC Pollnow/Stevenson to recess into the Committee of the Whole at 8:26

p.m., all voting aye. A. The Committee of the Whole made no recommendations to the Council. B. MSC Pollnow/Bates to adjourn at 9:43 pm.


Committee of the Whole Minutes Tuesday, April 18, 2017 - 8:35 p.m.

Council Chambers Purpose: Town of Neenah Sanitary District No. 2 Tentative Agreement regarding relief of capacity issues at Lift Station No. 7 (“LS7”) and Arbitration Demand. Present: Aldermen Bates, Hillstrom, Lendrum, Erickson, Lang, Pollnow, Kunz, Stevenson and Mayor Kaufert. Alderman Boyette was excused. Also Present: City Attorney Godlewski, City Clerk Sturn, Director of Finance Easker, Director of Community Development & Assessment Haese, Director of Public Works Kaiser and Engineer Kummerow. Council President Stevenson called the meeting to order at 8:35 p.m. Town of Neenah Sanitary District No. 2 Tentative Agreement Council President Stevenson turned the meeting over to City Atty. Godlewski to discuss the Town of Neenah Sanitary District No. 2 Tentative Agreement regarding relief of capacity issues at Lift Station No. 7 (“LS7”) and Arbitration Demand. Mayor Kaufert thanked City Atty. Godlewski for his hard work on this agreement. There have been ongoing discussions with the Town of Neenah Sanitary District No. 2 with regards to issues with flows and capacity. They were prepared to do some upgrades that would cost six figures. We were not sure of the impact that would have on the City of Neenah with them adding more flow into our sanitary sewers. At that point, he and members of the Town Sanitary District are searching for a long term solution to our sanitary needs west of town. Mayor Kaufert asked staff to meet and look at possible long term solutions to those needs and this is the result of those discussions with the Town Sanitary District. He believes this solution will set the city up for many years for continued growth to the southwest side of Neenah. City Atty. Godlewski advised that the agenda was done in such a way that if the Committee would decide to go into closed session it has been noticed. He briefly described the agreement and highlights of his memo (attached). The City’s engineering staff estimates hard construction costs for the collector sewer extension at approximately $628,000 and an additional $51,000 for the easement. The total cost of the project ended up being approximately $812,000 with the City’s share being negotiated down to a 50/50 split or $411,000. Part of the transaction to be completed is a reduction in the amount of lots in the Cottages at Woodside Green from an 81 unit development to a 52 unit development. They were expecting revenue from those lots of $1,000 per lot, therefore requested as part of the overall settlement a credit of $29,000 against their share of the cost. We also insisted on our engineering staff being compensated for their work as well as his time spent on the eminent domain work for the easement. He feels this is a good long term deal for both parties in settling the long term needs for sewerage collection from the new subdivisions. It eliminated the capacity problems. One other aspect of the agreement is that the town would have a vested right to 40% of the capacity of the collector. Our engineering staff has estimated there is more than sufficient room in the collector to accommodate growth for 30 or 40 years.

Committee of the Whole Minutes April 18, 2017 Page 2 If approved, work would begin to acquire the necessary easement for the Cummings Lane right-of-way portion for the collector sewer. Design work would also commence upon approval. Actual construction would occur in the fall after the crops are harvested. The agreement provides a significant resolution to a long standing area of dispute between the City of Neenah and the Town Sanitary District. It also provides the infrastructure to promote City growth west and northwest of the current City limits for many years to come. 8:50 pm Engineer Kummerow entered the meeting. City Atty. Godlewski and Engineer Kummerow answered questions from the Committee. Concerns raised include: the funding source; I/I leakage of water; capacity issues; and our working relationship with the District. Engineer Kummerow indicated this is the first step to get us separated from them. Following further discussion: MS Pollnow/Erickson to recommend the MOU with the Town of Neenah Sanitary District No. 2 with the funding source carry forwards and the remaining balance from the sanitary sewer fund (p. 106, line 22). The Committee discussed the motion and the funding source. There was concern over approval at this meeting. Mayor Kaufert indicated there is no expectation to act tonight. Further discussion during the CIP workshop wouldn’t hurt. MSC Pollnow/Bates to refer the Breezewood / Cumings Collector Memorandum of Understanding with the Town of Neenah Sanitary District No. 2 to the Committee of the Whole to the 2017-2021 Capital Improvements Program workshop on Monday April 24, 2017, all voting aye. Adjournment MSC Pollnow/Bates to adjourn at 9:43 p.m., all voting aye.


Committee of the Whole Minutes April 18, 2017 Page 3

MEMO

DATE: April 14, 2017 TO: Mayor Kaufert, President Stevenson, and members of the Committee of the Whole CC: City Clerk Sturm, Directors Kaiser, Haese & Easker FROM: City Attorney Jim Godlewski RE: Agreement regarding relief of capacity issues at the Cumings Lift Station

Introduction

Last fall, Town of Neenah Sanitary District requested the City’s consent to reconstruct the force main on Hilltop Lane between the Cumings Lift Station No. 7 (“LS7”) and the City’s sewer on Nuthatch Lane. The reconstruction would involve increasing the size of the force main from 4” to 6”. Sanitary District engineers estimated the cost at approximately $250,000. The district indicated the increased force main size was necessary because current conditions (both new developments and storm water I/I) exceed the capacity of the existing system to transport waste during critical high water flows. While reconstruction of the force main was an immediate solution, engineers projected that the increased capacity would only accommodate demand for approximately 10 years, making reconstruction only a temporary solution. The long term solution would be to extend the Breezewood collector sewer westward to the mapped right-of-way of Cumings Lane extended to Breezewood, then north along that mapped right-of-way to LS7. The collector sewer extension is depicted on Exhibit A. The City’s engineering staff estimated hard construction costs at approximately $628,000. However, the installation of the collector along the mapped Cumings Lane right-of-way would require acquiring a utility easement from the property owner voluntarily or by eminent domain. Soft costs involved with designing the collector, acquiring the easement, running the bid process and managing the construction would bring the cost of the project to approximately $813,000. At the same time, the District asserted that the development agreement for The Cottages at Woodside Green was no longer valid because one of the parties to the agreement, The Cottages at Woodside Green, LLC, ceased to exist and the agreement could not be assigned without the district’s consent. The district withheld that consent and increased the connection fee charged to new houses from $1,000 (the agreed amount in the development agreement to $2,000 (the standard district charge for new connections). The District took this position in part because the new developer of the Cottages revised the lot layout, which reduced the number of lots by 29 to 52 lots, thus reducing the District’s revenue. City staff took the position that if the original development agreement was no longer valid, then the District had no basis to charge any connection fee to owners

Committee of the Whole Minutes April 18, 2017 Page 4 of City lots. Based on the dispute, the District filed for arbitration through the dispute resolution provisions of the Cottages development agreement. Despite the arbitration demand, the parties continued meeting to achieve a mutually agreeable resolution.

Agreement Reached

The parties reached consensus that the wisest course was to construct the Breezewood / Cumings collector as a relatively permanent solution to the capacity issue. Initially, the parties while agreeing on the preferred solution, disagreed on how the costs should be shared. Based on current usage, the City asserted it should be responsible for 40% of project costs while the district stated the share should be reversed (60% city, 40% district). After several meetings, the parties compromised at 50% share each, with soft costs included in the project budget. Each party’s share would not be capped, but if the overall budget were to exceed $1.1 million, either party could cancel the agreement; and costs incurred prior to cancellation would be split 50/50. In addition, the agreement includes the following items:

The District would take the lead in acquiring the easement across the private farm where the mapped Cumings Lane traverses. City would assist in order to keep acquisition costs lower. Easement acquisition costs would be included in the project budget and split between the parties.

o Once project completed, easement of interceptor would be deeded to the City and the City would be responsible for maintenance of the collector.

o District would retain a vested right to 40% of the collector’s flow capacity for serving its customers.

District would receive a $29,000 credit representing the lost connection fee revenue when the final plat of the Woodside Terrace subdivision reduced the number of lots created by 29. The arbitration request would be withdrawn.

City would assume administration of sewer billing for lots located within the City and which flow through the Breezewood/Cumings collector. District would be given credit for sewerage generated from City lots but passing through District pipes.

City responsible for the design, engineering, bidding and construction management.

o A 10% construction management fee would be built into the budget for the City’s services. A 5% contingency would also be included.

A projected budget is attached. Based on that budget, total project cost would be just over $812,000 with the City’s share at $411,000.

Committee of the Whole Minutes April 18, 2017 Page 5 I&I Problem

The parties also agreed that the long term health of the system required that I/I be addressed to reduce the amount of storm water infiltrating the sanitary sewer system. To that end, the District agreed to acquire and operate storm water pump in Sunset Terrace in a manner consistent with best engineering practices to reduce I/I. City acknowledges Sanitary District makes no representations or warranties regarding the extent storm water will be reduced.

Schedule

If approved, work would begin to acquire the necessary easement for the Cumings Lane right-of-way portion for the collector sewer. Design work would also commence upon approval. Actual construction would occur in the fall after the crops are harvested.

Conclusion

The agreement provides a significant resolution to a long standing area of dispute between the City and District. It also provides the infrastructure to promote City growth west and northwest of the current City limits for many years to come. An appropriate motion would be to recommend Council approve the Breezewood / Cumings Collector Memorandum of Understanding with the Town of Neenah Sanitary District No. 2 as outlined above.


EXHIBIT A Approximate location of Breezewood to Cumings 15” Sewer Collector

Approximate location of 15” Breezewood to Cumings Sanitary Sewer Interceptor.


EXHIBIT B Estimated Budget for Breezewood to Cumings 15” Sewer Collector

Budget Items Cost Estimate

Project hard costs: $628,620.00

Easement Acquisition Value: $51,000.00

Easement Acquisition Soft costs $25,000.00

Appraisal costs $10,000.00

Engineering, Construction Mgt: $ 62,900.00

Subttl costs before contingency: $777,520.00

Contingencies: $ 35,200.00

Total project cost: $812,700.00

Project share: 50%

CITY OF NEENAH COMMITTEE OF THE WHOLE

2017-2021 Capital Improvements Program Workshop/Study Session

Monday, April 24, 2017 - 6:00 p.m. Hauser Room, Neenah City Administration Building

Present: Aldermen Bates, Boyette, Hillstrom, Kunz, Lendrum, Pollnow, Lang, Stevenson and Erickson (7:00 PM). Others Present: Mayor Kaufert, Director of Finance Easker, Fire Chief Kloehn, Director of Community Development and Assessment Haese, Director of Parks and Recreation Kading, Director of Public Works Kaiser, Library Director Raab, Director of Information Systems Wenninger, Police Chief Wilkinson, Park Superintendent Fink, Police Captain Gonzalez, Police Captain Olson, Library Circulation Services Manager Britten, Water Distribution Manager Reichenberger, Library Board member Randy Fieldhack, Park and Recreation Commissioners Peter Kelly, Gary Lawell and Judy Zaretzke, Bergstrom-Mahler Museum Director Jan Smith. Workshop – Study Session Procedures/Opportunity for Public Comment on the 2017-2021 portion of the Capital Improvements Program. Discussion took place regarding the protocol for potential amendments to the plan. By consensus, committee agreed that no motions to refer the plan to Council or to amend the plan will take place at this workshop session, but instead would take place directly at the May 3 Council meeting.

Department

Streets/Pedestrian Routes/Traffic

Control/Utilities

TIF

Facilities

Equipment

Carry

Forwards Library 43, 46,

48, 50, 52, 54

60, 66, 69, 73, 76, 78

Information Systems 58, 62-63, 67, 70

57

Fire/Rescue 42, 45, 48, 50-51

59, 64-65, 69, 72, 74-

75, 77

Police 42, 45, 47, 50, 53

58, 63-64, 68, 70-72,

74, 77

40, 57

Bergstrom-Mahler Museum

43, 46, 48, 50, 52, 54

Community Development/ Assessment

32, 33-38

60, 65, 73, 78

26-31

Parks and Recreation/ Cemetery

43-44, 46, 49, 50-52,

54

60-61, 66, 70, 73, 76,

78

40

Water 92-93, 94-104 Public Works/Sanitary/Storm

7-10, 11-24, 79, 80-85, 86, 87-90

42-43, 46-48, 50-53

59-60, 65, 69, 72, 75-

76, 78

6, 40

Minutes of Committee of the Whole Meeting April 24, 2017 Page 2 Mayor Kaufert provided an overview of the proposed plan. Discussion took place on the following 2017-2021 CIP items: Library: Director Raab provided a summary of the 2017-2021 Library CIP. Proposed facility items discussed included replacing restroom counters in 2017, the replacement of carpeting in 2018-19 and replacing the outdoor electronic sign in 2018, including discussion of City restrictions on the look of electronic signs. Proposed equipment items discussed included the microfilm machine in 2019 and the public self-check machine in 2021. Information Systems Equipment: Director Wenninger provided a summary of the 2017-2021 Information Systems CIP. Carryforward requests discussed included virtual desktop infrastructure from 2014 and the doorswipe access control system from 2014 and 2016. Proposed items discussed included the IBM Cognos suite for 2017 and extended discussion on the multi-year Enterprise Resource Planning suite. Proposed amendment by Alderman Pollnow to decrease funding for the Enterprise Resource Planning suite from $175,000 to $125,000 in 2018 ($50,000 decrease). Proposed amendment by Alderman Pollnow to fund 50% ($33,600) of the $67,200 for the doorswipe access control system in 2018 from Preparedness Grant Fund. Fire/Rescue Facilities/Equipment: Chief Kloehn provided a summary of the 2017-2021 Fire/Rescue CIP. Proposed facility items discussed included the roof replacement for Station 31 in 2020. Proposed equipment items discussed included the SCBA replacement in 2019, the new engine in 2018, the dive suits in 2017 and the status of outside funding for the dive team. Police Facilities/Equipment: Chief Wilkinson provided a summary of the 2017-2021 Police CIP. Carryforward facility requests discussed included police room upgrades and the firing range lead remediation project from 2014. Proposed facility items discussed included the onsite evidence processing area in 2018, foundation repair in 2018 and the indoor firing range/training facility addition in 2021. Carryforward equipment requests discussed included the FRED evidence collection devices from 2015-16 and MDC replacements in 2013. Proposed equipment items discussed included the multi-year vehicle replacement schedule, the license plate readers in 2017 and 2019 and the multi-year taser body cam equipment contract. Proposed amendment suggested by Chief Wilkinson to decrease funding for the FRED evidence collection devices from $5,000 to $0 in 2020 ($5,000 decrease). Proposed amendment by Alderman Pollnow to decrease funding for MDC replacement from $52,000 to $40,000 in 2018 ($12,000 decrease). Bergstrom-Mahler Museum: Items discussed included for use of the subsidy included the new exhaust and return air system in 2017.

Minutes of Committee of the Whole Meeting April 24, 2017 Page 3 Parks and Recreation/Cemetery Facilities: Director Kading provided a summary of the 2017-2021 Park and Recreation CIP. Carryforward items discussed included security locks at various parks from 2013 and the skatepark from 2014. Proposed items discussed included extension discussion on various aspects of the multi-year Arrowhead Park project, including a discussion on the authority of specific governing bodies and the impact of potential grant funding for the project. Also discussed was the Southview Park project in 2019, the multi-year Carpenter Preserve project and the Kimberly Point Park project in 2018. Proposed amendment by Alderman Pollnow to decrease funding for the multi-year Arrowhead Park project for years 2018-2020 from $5,800,000 to $0 (total decrease of $5,800,000). Proposed amendment by Alderman Kunz to decrease funding for the Kimberly Point project for years 2018 from $21,000 to $0 (total decrease of $21,000). Proposed amendment by Alderman Bates to move $125,000 funding for the Southview Park project from 2019 to 2018, move $220,000 funding for Carpenter Preserve from 2020 to 2019 and move $210,000 funding for Carpenter Preserve from 2021 to 2020. Equipment: No discussion. Community Development/Assessment TIF/Carryforwards: Director Haese provided a summary of the 2017-2021 TIF/Community Development CIP. Proposed items discussed included the ongoing funding for Fox Cities Ignite in TIF 7, multi-year land assemblage in TIF 10, the Plexus DC2 development in 2018 and the status of the land assemblage project in TIF 9 and the acquisition of warehouse property in TIF 10, both budgeted in 2017. Carryforward discussion included TIF 7 - Cameron Circle from 2016 and TIF 9 - pedestrian infrastructure improvements from 2016. Water: Proposed items discussed were included in the Public Works discussion. Public Works Streets/Pedestrian Routes/Traffic Control/Sanitary Sewer/Storm Water: Director Kaiser provided a summary of the 2017-2021 Public Works and Utilities CIP. Proposed Streets/Pedestrian Routes/Traffic Control items discussed included undesignated pavement repair, Lakeshore Avenue upgrades in 2021, Thomas Court and Stanley Court upgrades in 2018 and Marathon Avenue upgrades in 2020. Proposed amendment by Alderman Pollnow to decrease funding for Street – Undesignated Pavement Repair from $200,000 to $150,000 in 2018 ($50,000 decrease). Proposed Sanitary Sewer/Storm Water items discussed centered around the very recent proposal to amend the 2017 capital budget to approve and fund the Breezewood/Cummings Collector project with the Town of Neenah Sanitary District No. 2 at an estimated City cost of $411,000. Proposed amendment by Alderman Pollnow to amend and increase the 2017 Sanitary Sewer Capital Budget by $411,000 for the Breezewood/Cummings Collector project with the Town of Neenah Sanitary District No. 2, to be funded by $206,522 of requested 2014 carryforward funds

Minutes of Committee of the Whole Meeting April 24, 2017 Page 4 initially borrowed for Sewer repair and replacement, with the remaining cost of $204,478 funded directly from Sanitary Sewer reserves. Proposed amendment by Alderman Hillstrom to decrease funding for Storm Sewers – Mini Storm Sewer from $50,000 to $5,000 in 2021 ($5,000 decrease). Facilities/Equipment: Proposed facility items discussed included the Columbian Avenue stairwell project in 2018, the Cecil Street garage project in 2018 and the Tullar Street garage roof in 2019. Proposed equipment items discussed included the automated garbage trucks and containers in 2020 and the sweeper in 2018. Carryforwards: Items discussed included the Shooting Star street project from 2015. Meeting adjourned at 10:50 p.m. Respectfully submitted,

Michael K. Easker, CPA

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CITY OF NEENAH PUBLIC SERVICES AND SAFETY COMMITTEE MEETING MINUTES

Tuesday, April 25, 2017 - 7:00 PM Hauser Room - City Administration Building

Present: Aldermen Bates, Hillstrom, Lang, Lendrum, and Stevenson Also Present: Director of Public Works Kaiser, Police Chief Wilkinson, Alderman Pollnow, Jan Smith, Alex Wenzel Minutes: Motion/Second/Carried Lendrum/Hillstrom to approve the minutes of the Regular Meeting of March 28, 2017 and the Organizational Meeting of April 18, 2017. All voting aye. Public Appearances: None Motion/Second/Carried Lang/Hillstrom to amend the agenda to address Item 7: Licenses. All voting aye. Licenses: Beverage Operator License Applications: The Committee reviewed the beverage operator license applications for Samuel S. Ellyson, Jessica L. Galeazzi, Jeff C. Gerarden, Denise R. Hardy, Kelly A. Mohnen, Sara V. Pitts, Rebecca I. Sauer, Andrew K. Schlieter, Courtney R. Schultz and Breanna E. Verburgt. Following discussion, Motion/Second/Carried Lendrum/Lang to recommend Council approve beverage operator license applications for Samuel S. Ellyson, Jessica L. Galeazzi, Jeff C. Gerarden, Denise R. Hardy, Kelly A. Mohnen, Sara V. Pitts, Rebecca I. Sauer, Andrew K. Schlieter, Courtney R. Schultz and Breanna E. Verburgt. All voting aye. Temporary Class “B” Retail Beer (Picnic) License Application - Bergstrom-Mahler Museum: The Committee reviewed the request for a temporary Class "B" retail beer (picnic) license application from the Bergstrom-Mahler Museum, 165 N. Park Avenue for the Art After Dark events to be held on 4/20/17, 5/18/17, 6/15/17 (2016-17 License) and 7/20/17, 8/17/17, 9/21/17, 10/19/17, 11/16/17, 12/21/17, 1/18/18 and 2/15/18 (2017-18 License). Jan Smith, representing the Bergstrom–Mahler Museum of Glass, addressed the Committee about the license request. She noted that the “Art After Dark” event is an audience development tool to bring people to the museum who may not otherwise attend. She stated that in prior events, they have seen between 100 and 350 guests over a two-hour period. She stated that Lion’s Tail Brewery serves craft beer as one of the beverage options during the event. There is a licensed bartender serving. Ald. Lendrum noted her positive experience during one of these events in a 2016. Committee asked staff for clarification on the number of these temporary licenses that one premise is allowed to have in the course of a year. Following discussion, Motion/Second/Carried Hillstrom/Stevenson to recommend Council approve the temporary Class "B" retail beer (picnic) license to Bergstrom-Mahler Museum, 165 N. Park Avenue for the Art After Dark events to be held on 4/20/17, 5/18/17, 6/15/17 (2016-17 License) and 7/20/17, 8/17/17, 9/21/17, 10/19/17, 11/16/17, 12/21/17, 1/18/18 and 2/15/18 (2017-18 License). All voting aye.

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. Public Services and Safety Committee Meeting April 25, 2017 Page 2 Temporary Class “B” Retail Beer/Wine License Application - CASA Fox Cities: The Committee reviewed the request for a temporary Class "B" retail beer/wine license application from CASA of the Fox Cities, 1500 N. Casoloma Drive, Appleton, for their CASA Craft Beer Week Festival to be held on May 19, 2017, in the parking lot at 116 S. Commercial (Lion’s Tail Brewing Co.). Alex Wenzel, representing Lion’s Tail Brewery, reviewed the event details and the event layout. He noted that two similar events had been held in 2016 without any issues. He stated that there would be three security people working the event. He reviewed the function of Court Appointed Special Advocates (CASA) and noted that event proceeds would benefit the Fox Valley chapter. Chief Wilkinson confirmed that the police department had no issues with the events in 2016. Chairman Bates expressed a hope that a future event could benefit a charitable organization in Neenah. Following discussion, Motion/Second/Carried Stevenson/Lendrum to recommend Council grant a temporary Class "B" retail beer/wine license to CASA of the Fox Cities, 1500 N. Casoloma Drive, Appleton, for their CASA Craft Beer Week Festival to be held on May 19, 2017, in the parking at 116 S. Commercial (Lion’s Tail Brewing Co.). All voting aye Beverage Operator License Application (New) - Delinquent Fee: The Committee reviewed the beverage operator license application for Jennifer M. Zehner. Ms. Zehner currently has a delinquent utility bill of $278.43. Following discussion, Motion/Second/Carried Lendrum/Stevenson to recommend Council approve the beverage operator license application (new) for Jennifer M. Zehner contingent upon payment of a delinquent utility bill of $278.43 and any other outstanding City fees. All voting aye. Motion/Second/Carried Lang/Lendrum to amend the agenda to address Item 4: Police Department Monthly Reports. All voting aye. Police Department Monthly Reports: Chief Wilkinson reviewed the Police Department monthly reports. He noted that the number of injury crashes is not increasing but that the number of injuries coming out of those crashes shows an increase. He noted that the Green Bay/Winneconne roundabout continues to be an active location. He stated that the primary incident location has trended from the northeast quadrant to the southwest quadrant. Committee discussed obtaining traffic counts at the roundabout. Chief Wilkinson noted that he parking ticket citations are up. Committee discussed the Seatbelt/Child Restraint citations. Chief Wilkinson noted that March citation figures reflect efforts from a seatbelt enforcement grant. Chief Wilkinson reviewed the Potentially Dangerous Animal Summary, discussing recent incidents and follow-up from past cases. Ald. Lendrum requested that Chief Wilkinson provide the dangerous animal lists to the code enforcement officer. Chief Wilkinson reviewed the Uniform Crime Report. He reviewed the Year-to-Date Incident Totals noting administrative changes made to more accurately log Building Security and Truancy activity.

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Public Services and Safety Committee Meeting April 25, 2017 Page 3 Following discussion, Motion/Second/Carried Stevenson/Lendrum to accept the Traffic Accident Statistical Breakdown Report, the Potentially Dangerous Animal Summary, the Uniform Crime Report and the Year-To-Date Incident Totals Report. All voting aye. Nature Trails - L Shaped Pond Information: Director Kaiser reviewed his April 20, 2017, memo describing recent and ongoing activities to address algae concerns in the L-Shaped Pond of the Nature Trail Subdivision. He stated that about $15,000 was spent in 2015 to dredge and modify the pond to reduce the nutrient availability for algae. He noted the rationale for the limits of that work. He discussed ongoing pond maintenance work and the related costs for that work. He noted staff is preparing a trial use of a water mover at the pond to further limit algae growth. Committee discussed various aspects of pond maintenance including electricity use and animal trapping. Committee commented on the difference in appearance on the aerial photo between the L-Shaped Pond and the natural pond located in the Carpenter Preserve wetlands. Ald. Pollnow addressed the Committee to request a table of operation and improvement costs for each of the City ponds. Revocable Occupancy Permit - 430 Sherry Street: Director Kaiser reviewed his April 20, 2017 memo. Valley Area Properties, LLC, owner of Two Broke Girlz at 430 Sherry Street, contacted the City with a request to occupy a small portion of Sherry Street right-of-way. The owner would like to replace a stoop at the entrance to the property with a stairway that has a landing at the door. To accommodate the door swing and some buffer room, the required width of the stairway is 48 inches. There is 38 inches between the face of the building and the street right-of-way. This revocable occupancy permit would allow the property owner to occupy the additional space in the right-of-way that is required for the stairway. Alderman Pollnow addressed the Committee to question if there was a charge for the Revocable Occupancy Permit. Director Kaiser stated that there was no charge. Following discussion, Motion/Second/Carried Hillstrom/Lendrum to recommend Council approve the Revocable Occupancy Permit to Valley Area Properties, LLC, for installation of a stairway on Sherry Street for their building at 430 Sherry Street. All voting aye. Yorkshire Road Agreement with Town of Neenah: Director Kaiser reviewed the background and terms of the intermunicipal agreement between the Town of Neenah and the City of Neenah for the reconstruction of Yorkshire Road east of Yorkshire Court. The 2017 Capital Improvement Program includes this project. The majority of this project abuts the Town of Neenah on the north side of the street. The Town has requested that an agreement be developed to allow the Town to cost-share in the project rather than have a deferred assessment on the abutting Town property owners. The Town and the City will split costs on a 50/50 basis along the 655 feet of shared frontage with the Town paying an additional 10% of their share of the project cost as an administrative charge. Following discussion, Motion/Second/Carried Hillstrom/Stevenson to recommend Council approve the Intermunicipal Agreement between the Town of Neenah and the City of Neenah for the Yorkshire Road construction project. All voting aye.

Public Services and Safety Committee Meeting April 25, 2017 Page 4 Public Works General Construction and Department Activity: 1. Contract 1-17 (Cecil St, Higgins Av) a. W. Cecil Street – Sanitary sewer main and services are being installed. b. E. Cecil Street – Sanitary sewer, water and storm sewer utilities are installed. Private

lateral work is ongoing. We Energies has begun gas main replacement. Ald. Pollnow addressed the Committee to request the number of properties that have had full water and sewer service replacements done.

2. Contract 2-17 (Edward, Helen, Cleveland) a. Edward Street – Sanitary sewer and water main have been installed. Services are being

installed. b. Helen Street – Work has not started c. Cleveland Street – Sanitary sewer main has been installed. Sanitary service work will

start the week of April 24. 3. Contract 3-17 (Downtown Parking Lot, Whippoorwill, Yorkshire, Bergstrom Rd Trail) – Work

has started on the Main Street parking lot. 4. Contract 4-17 (Industrial Drive Pavement Repair) – Bids were opened on April 19. The

Board of Public Works made a recommendation to the Council to award that work to Sommers Construction.

5. Arrowhead Park – The contractor’s for 2-17 and 3-17 are taking excavated soil from their projects to Arrowhead Park for disposal. The material is suitable for filling and capping low areas in the park. The soil is being graded as needed.

6. Pendleton Park Traffic Impact Study – The report is being discussed at the next Winnebago County Highway Commission meeting. It will be brought to the next meeting of this Committee.

7. Tullar Garage Drop-Off Site a. The drop-off attendants and other city personnel are taking part in customer service

training on April 25. b. Saturday morning drop-off hours begin on May 6. c. The electronics recycling event is scheduled for Saturday, May 13, from 8 a.m. to Noon. 8. Spring yard waste collection started on April 18. 9. Vacant Sanitation Positions – We are still searching for qualified candidates to fill the three

vacant sanitation positions. 10. The State recycling report has been prepared and submitted to WDNR. Announcements/Future Agenda Items: None Motion/Second/Carried Hillstrom/Lendrum to adjourn at 8:30 p.m. All voting aye. Respectfully submitted,

Gerry Kaiser Director of Public Works

MINUTES OF THE NEENAH PLAN COMMISSION Tuesday, April 25, 2017

4:15 p.m.

Present: Mayor Dean Kaufert, Chairman

PRESENT Gerry Kaiser, Director of Public Works

PRESENT Nick Piergrossi, Vice Chairman

PRESENT

Kate Hancock-Cooke PRESENT Ald. Christopher Kunz PRESENT Karen Genett PRESENT Gerry Andrews PRESENT Ald. Jane Lang PRESENT Also present: Brad Schmidt, Deputy Director of Community Development

Samantha Jefferson, Office Manager of Community Development

Alderwoman, Cari Lendrum

Grant Birtch, 534 E. Peckham, Neenah Minutes: MSC Piergrossi/Andrews, to approve the March 28, 2017 meeting minutes. All aye. Public Appearances: None. Public Hearings: None. Action Items: 1. Site Plan Review – Main Street/Torrey Street Parking Lot

Director Schmidt gave an overview of the parking lot on the proposed location of the southeast corner of Main Street and Torrey Street. The parking lot will be CDA-owned but will be used and maintained by the Gateway Office Building. It will consist of 277 stalls (including 7 handicap stalls). A stormwater plan has been created and submitted. A landscaping plan has not been submitted but certain elements will be required. A lighting plan will be required. The lots that will make up this parking lot are not being consolidated into one lot – the City views this area as an almost “temporary” lot as this is a developmental site. While nothing is being planned at this time, there may be in the future. There was concern from members of the the commission about the light of the parking lot casting into the adjacent homes. Director Haese has expressed that a fence may be a temporary solution although the owners of adjacent properties have approached the City about selling. The question was raised as to why the driveways are not all interior. The design was created so that there would not be an entrance from Martens Street so as to prevent a large number of vehicles from travleing down that street. Director Kaiser said that there is a taper along Main Street right after the entrance of the new lot that would help a right hand turn out of the lot onto Main Street. The number of stalls will be sufficient for the Gateway buildling. Members questioned if the handicap stalls could be placed closer to the buildling and removed from this lot. As this is a Plexus controlled lot, it will be their decision whether or not to allow the public to utlilize this lot.

MSC Piergrossi/Kaiser, the Plan Commission to approve the site plan for a new surface parking lot located on the south east corner of Main Street and Torrey Street subject to the following conditions:

1. Submit a detailed landscape plan identifying the location, type, and size of each planting which meets the minimum requirements for frontage landscape standards and perimeter landscape standards.

2. If outdoor lighting is proposed, please submit a photometric (lighting) plan to be reviewed by the Community Development Department.

All Aye. 2. Public Statue Location – Main Street/W. Wisconsin Avenue

An anonymous donor has presented the City with a bronze statue of President George Washington. The City is requesting that this statue be put on public right-of-way adjacent to the new Gateway Office Building. The Plan Commission must accept ir deny the donation as public art and review the location to make sure all codes are being followed. There is no issue with the vision triangle in either of the two spots that the City has suggested for placement. Ald. Lendrum asked Member Kaiser about how the DOT may feel about distracability. Director Kaiser explained that the DOT would like sterile right-of-way.

MSC Kunz/Genett, the Plan Commission to recommend Council to accept the statue as public art and approve the location of the statue and bench along the south side sidewalk of Main Street/W. Wisconsin Avenue. All Aye.

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Plan Commission Minutes April 25, 2017 Page 2 Misc. Items: 1. Non-Conforming Uses in C-2 District

Citizens living on Bond Street have raised concerns about R1 not being a permitted use in a C2 district. They have come across information that potential buyers may have trouble getting loans for the homes because of this. Deputy Director Schmidt explained that at one time, the City viewed this as a business growth area but that has stalled. He is hesitant to change the zoning simply because the zoning creates needed boundaries between residential and commercial properties. However, he is willing to correspond with banks in whatever way necessary to help the loan to go through. The redevelopment plan for this area may scare off lenders as well. Member Genett explained that in her experience, a letter may not help as the underwriters of these loans are usually just following a set of rules to which this would be against. The consensus of the commission is to change the back part of the street to a C1 zoning which would relieve this problem. Deputy Director Schmidt will also review the redevelopment plan for this area. Member Kunz mentioned a long-term “step zoning” thought which would help in these areas as well.

Zoning Code Review: 1. Short-Term Rentals

Deputy Director Schmidt provided an overview written up by intern Bryce Hembrook of short-term rentals and how cities around the country are dealing with them. Unfortunately, the Zoning Code is not very clear on this use and the Plan Commission may want to further explore them. Deputy Director Schmidt was looking for some direction from the Plan Commission on where to go with this situation. Attorney Grant Birtch explained that he has been working with Deputy Director Schmidt in reference to these short-term rentals. He went on to say that because there are no codes regarding these rentals, a threat to zoning codes and also to public safety. He would like to see this regulated potentially with some sort of licensing so that at least they can be inspected and the neighbors notified. Member Kunz and Member Piergrossi expressed their distaste in trying to regulate the short-term rentals and not long term. Deputy Director Schmidt said that he realizes that long-term rentals have issues, too, but they are controlled by codes and ordinances (albeit occasionally not enforced). Short-term rentals are missed in the codes completely. Member Lang disagreed with Member Kunz and believes that people in long-term rentals are more invested in the properties and may not cause as many negative impacts as short-term. She would like this to be regulated. Member Andrews would like this to continue to be monitored but would not like to regulate it at this time. Member Gennett will contact the WRA to see if they have taken a stance on this issue. Mayor Kaufert could understand a tiered regulation of this. Possibly by number of times rented in a year. Member Kaiser would like to see this kept simple. Deputy Director Schmidt’s recommendation is to require a Special Use Permit for all short-term rentals. That way they are registered, can be inspected, and the permit can be revoked. Another option is a home occupation permit. He will bring alternatives to the Plan Commission to give options as to what can be done.

Announcements and future agenda items: Next meeting May 9, 2017 – A site plan for Washington Park and a structure on Harrison Street will be brought to the commission. Comprehensive Plan Update- Deputy Director Schmidt indicated that the Future Land Use Map is currently being worked on. Adjournment: The Commission adjourned its meeting at 5:45 P.M. MSC Genett/Kaiser. All Aye. Respectfully Submitted,

Samantha Jefferson Office Manager, Community Development

NMFR Joint Finance & Personnel Committee

Meeting Minutes

April 25, 2017 – 5:30 p.m.

3rd Floor Council Chambers – City of Menasha

Present: Ald. Stevenson, Pollnow, Sevenich, Collier and Kunz

Excused: Ald. Nichols

Also Present: Chief Kloehn, Finance Manager Sassman and MA Theisen

Public: Ald. Grade, AC Sipin, Jamie Leonard and Ryan Krings

Ald. Stevenson called the meeting to order at 5:30 p.m.

Election of Chair: MSC Pollnow/Collier to elect Ald. Sevenich as Chair of NMFR’s Joint Finance & Personnel

Committee, all voting aye.

Ald. Sevenich took over as the Chair of the meeting.

Election of Vice‐Chair: MSC Pollnow/Stevenson to elect Ald. Kunz as Vice‐Chair of NMFR’s Joint Finance & Personnel

Committee, all voting aye.

Public Forum: No members of the public chose to speak.

5:45 p.m. Ald. Kunz entered the meeting.

NMFR Water Rescue Presentation: Chief Kloehn gave a presentation on the history of our water rescue services and

what services we currently provide. Everyone thanked Chief Kloehn for the information.

Minutes: MSC Pollnow/Stevenson to approve the March 28, 2017 meeting minutes and place on file, all voting aye.

Monthly and 1st Quarter Activity and Automatic Aid Report: The Committee reviewed the March 2017, 1st quarter

activity and automatic aid reports. MSC Pollnow/Stevenson to approve the March 2017, 1st quarter activity and

automatic aid reports and place on file, all voting aye.

Budget Report: The Committee reviewed the 1st quarter budget report. MSC Pollnow/Stevenson to approve the 1st

quarter budget report and place on file, all voting aye.

CAT 6 Cabling Project at Station 32: The Committee reviewed the memo regarding the CAT 6 cabling project at Station

32. Chief Kloehn noted this was a City of Neenah only expense. Committee members thanked Chief Kloehn for having

staff members assist with this project. MSC Pollnow/Collier recommends the City of Neenah Common Council approve

increasing the 2017 Capital Facilities Budget by $12,000, which would be funded through the 2017 Facilities Reserve

account, and approve the new CAT 6 cabling LL rack along with the new design installation/equipment of a planned

data system for Station 32, all voting aye.

Dive Suit Purchase: The Committee reviewed the memo regarding the purchase of dive suits. Chief Kloehn noted this

would be funded through the monies in the CIP budget. MSC Pollnow/Stevenson recommends the City of Neenah and

Report

City of Menasha Common Councils approve the purchase of 4 dry dive suits, 4 heavy duty gloves, 12 sets of dry suit

thermal liners and 12 head hoods from Dive Rescue International for a cost not to exceed $11,766.32, all voting aye.

MSC Pollnow/Stevenson to adjourn at 6:20 p.m., all voting aye.

Respectfully Submitted,

Tara Theisen

Management Assistant

Report

Minutes of the Board of Public Works Meeting Tuesday, April 25, 2017 – 12:00 p.m.

Hauser Room

MEMBERS PRESENT: Mayor Kaufert, Director of Finance Easker, Director of Community Development & Assessment Haese, Director of Public Works Kaiser, Aldermen Hillstrom & Bates. City Attorney Godlewski was excused ALSO PRESENT: Clerk Patty Sturn and Forrest Bates. Mayor Kaufert called the meeting to order at 12:00 p.m. MINUTES: MSC Hillstrom/Easker to approve the minutes from the April 11, 2017 Board of Public Works meeting, all voting aye. Nomination of an Alderperson Member as Vice Chairman: As Chairman of the Board of Public Works, Mayor Kaufert asked for the nomination of one of the alderperson members to act as Vice Chairman to the Board. MSC Bates/Easker to nominate Alderman Hillstrom as Vice Chairman to the Board of Public Works for a one-year term to expire April 2017. MSC Bates/Easker to close nominations and cast a unanimous ballot to elect Alderman Hillstrom as Vice Chairman to the Board of Public Works for a one year term to expire April 2017, all voting aye. APPEARANCES: None. UNFINISHED BUSINESS: None. NEW BUSINESS: Public Works Department: Award Contract 4-17 Industrial Drive Concrete Street Rehabilitation: Dir. Kaiser recommended awarding Contract 4-17 Industrial Drive Concrete Street Rehabilitation to Sommers Construction, Shiocton, WI in the amount of $228,322.60. There were four bidders for this project. He pointed out an error in the bid price on Item 12 of Sommers bid. The unit price is listed as $2.10 instead of $210.00 and spelt out as two dollars and ten cents in the contract. The practice is to go with what is spelt out so the $2.10 unit price remains in the bid. The contractor has been made aware of this. The board discussed the Industrial Park and the need to clean it up. Dir. Haese advised that the covenants for the Industrial Park have expired. The Board discussed possibly re-establishing covenants to help clean up the Industrial Park. MSC Kaiser/Haese to recommend Council award Contract 4-17 Industrial Drive Concrete Street Rehabilitation to the low bid from Sommers Construction, Shiocton, WI in the amount of $228,322.60, all voting aye. MSC Easker/Haese to adjourn at 12:13 p.m., all voting aye.

Respectfully Submitted,

Patricia A. Sturn, WCPC, MMC City Clerk

FINAL

City of Neenah

COMMON COUNCIL AGENDA Wednesday, May 3, 2017 - 7:00 p.m. (1)

Neenah City Hall Council Chambers

I. Roll Call and Pledge of Allegiance. SWEARING IN CEREMONY FOR NEW FIREFIGHTERS ADAM FREIMUTH & ALEX FICKEL SWEARING IN CEREMONY FOR NEW POLICE OFFICERS BRAD M. BARNARD & JUSTIN M. MILLER

MAYOR KAUFERT PRESENTATION OF POPPY DAYS PROCLAMATION TO POPPY PRINCESSES (AMERICAN LEGION AUXILIARY) MAYOR’S PRESENTATION OF THE CREATIVE ECONOMY WEEK PROCLAMATION TO THE NEENAH ARTS COUNSIL REPRESENTED BY TAMI ERICKSON. MAYOR’S PRESENTATION OF PROCLAMATION MAYOR’S PRESENTATION OF CITATION OF RECOGNITION TO PHIL JOHNSTON’S PARENTS BEVERLY & WILLIAM JOHNSTON PRESENTATION OF 2017 EXCELLENCE IN ENERGY EFFICIENCY AWARD TO THE CITY OF NEENAH BY FOCUS ON ENERGY II. Introduction and Confirmation of Mayor’s Appointment(s).

A. Announcement of Mayor Kaufert’s reappointment of Kevin McCann on the N-M Joint Fire Commission, term expires May 2020.

B. Announcement of Mayor Kaufert’s reappointment of Judd Stevenson to the Police Commission, term expires May 2022.

C. Swearing in III. Approval of Council Proceedings of April 18, 2017 Organizational Meeting and

Committee of the Whole minutes of April 18, 2017 and April 24, 2017. (Proceedings and Minutes can be found on the City web site) (RollCall-Pro) (4, 5, 6 & 7)

IV. Public Input Session.

A. Discussion and consideration of public input and other matters relating to the 2017-2021 Capital Improvements Program Budget including potential amendments to the 2017 Capital Improvements Program Budget.

V. Committee of the Whole Report pertaining to the public hearing.

A. Committee of the Whole meeting of April 24, 2017: (Council President Stevenson) (Minutes can be found on the City web site) (7)

Council Agenda May 3, 2017 Page 2 of 4


1. The Committee made no recommendation to Council regarding the 2017-2021 Capital Improvements Program with potential amendments as discussed.

2. Possible motion to approve the 2017-2021 Capital Improvements Program with potential amendments as discussed. (RollCall-Pro)

VI. Public Forum.

A. Speakers should give their name and residential address (not mailing address) and are allowed five minutes to speak on any topic.

VII. Mayor/Council consideration of public forum issues. VIII. Consent Agenda.

A. Approve Beverage Operator License Applications for: Samuel S. Ellyson, Jessica L. Galeazzi, Jeff C. Gerarden, Denise R. Hardy, Kelly A. Mohnen, Sara V. Pitts, Rebecca I. Sauer, Andrew K. Schlieter, Courtney R. Schultz and Breanna E. Verburgt. (PSSC)

B. Approve the Beverage Operator License Application (new) for Jennifer M. Zehner contingent upon payment of a delinquent utility bill of $278.43 and any other outstanding City fees. (PSSC)

C. Approve the temporary Class "B" retail beer (picnic) license to Bergstrom-Mahler Museum, 165 N. Park Avenue for the Art After Dark events to be held on 4/20/17, 5/18/17, 6/15/17 (2016-17 License) and 7/20/17, 8/17/17, 9/21/17, 10/19/17, 11/16/17, 12/21/17, 1/18/18 and 2/15/18 (2017-18 License). (PSSC)

D. Approve a temporary Class "B" retail beer/wine license to CASA of the Fox Cities, 1500 N. Casaloma Drive, Appleton, for their CASA Craft Beer Week Festival to be held on May 19, 2017, in the parking at 116 S. Commercial (Lion’s Tail Brewing Co.). (PSSC)

E. (RollCall-Pro) IX. Reports of standing committees.

A. Regular Public Services and Safety Committee meeting of April 25, 2017: (Chairman Bates) (Minutes can be found on the City web site) (8) 1. Committee recommends Council approve the Revocable Occupancy

Permit to Valley Area Properties, LLC, for installation of a stairway on Sherry Street for their building at 430 Sherry Street. (RollCall-Pro)

2. Committee recommends Council approve the Intermunicipal Agreement between the Town of Neenah and the City of Neenah for the Yorkshire Road construction project. (RollCall-Pro)

B. Regular Finance and Personnel Committee meeting of April 24, 2017: (Cancelled)

X. Reports of special committees and liaisons and various special projects committees.



A. Regular Plan Commission meeting of April 25, 2017: (Council Rep Lang) (Minutes can be found on the City web site) (9) 1. Commission recommends Council accept the bronze statue of

President George Washington donated by an anonymous donor as public art and approve the location of the statue and bench along the south side sidewalk of Main Street/W. Wisconsin Avenue. (RollCall-Pro)

B. Neenah-Menasha Fire Rescue Joint Finance & Personnel Committee meeting of April 25, 2017: (Minutes can be found on the City web site) (Vice Chairman Kunz) (10) 1. Committee recommends the City of Neenah Common Council

approve increasing the 2017 Capital Facilities Budget by $12,000, which would be funded through the 2017 Facilities Reserve account, and approve the new CAT 6 cabling LL rack along with the new design installation/equipment of a planned data system for Station 32. (RollCall-Pro)

2. Committee recommends the City of Neenah and City of Menasha Common Councils approve the purchase of 4 dry dive suits, 4 heavy duty gloves, 12 sets of dry suit thermal liners and 12 head hoods from Dive Rescue International for a cost not to exceed $11,766.32. (RollCall-Pro) (10.1)

C. Board of Public Works meeting of April 25, 2017: (Vice Chairman Hillstrom) (Minutes can be found on the City web site) (11) 1. Council Action Items:

a) The Board recommends Council award Contract 4-17 Industrial Drive Concrete Street Rehabilitation to the low bid from Sommers Construction, Shiocton, WI in the amount of $228,322.60. (RollCall-Pro)

D. Landmarks Commission 1. Report from the Landmarks Commission – Alderman Lang

E. Reports on neighborhood groups. 1. Business Improvement District Board (BID Board) – Alderman Lang

F. Bergstrom Mahler Museum 1. Report from the Bergstrom Mahler Museum – Alderman Erickson

G. Library Board 1. Report from the Library Board – Alderman Erickson

XI. Presentation of petitions.

A. Petition from residents on Linden Court in opposition to removal of the oak tree at the end of Linden Court. (Motion to refer to Public Services & Safety Committee) (RollCall-Pro) (12)

B. Any other petition received by the City Clerk’s Office after distribution of the agenda.

XII. Council Directives. (13)



XIII. Unfinished Business. XIV. New Business.

A. Mayor Kaufert’s appointment to fill the unexpired term of John Arzberger on the Neenah Arts Council, term expires April 2020. (To be made at the May 17, 2017 Council meeting)

B. Mayor Kaufert’s announcement of “School for seniors” co-sponsored by Lakeland University and the City of Neenah’s Committee on Aging. To be held at Lakeland University Fox Cities Center, 2320 Industrial Drive, Neenah on May 18, 2017. Classes will be held between 8:45 am and 11:15 am. RSVP by May 12th by calling Lakeland University at 727-0777. (14)

C. Any announcements/questions that may legally come before the Council.

XV. Adjournment.

“Neenah City Hall is accessible to the physically disadvantaged. If special accommodations are needed please contact the Neenah City Clerk’s Office

at 886-6100 at least 24 hours in advance of the meeting.”

F:\CLERK\WPDATA\Council\Council Directives\Council Directives.docx

STATUS OF COUNCIL DIRECTIVES ISSUED SINCE JULY 1, 1981

Date: May 3, 2017 Date of Directive: 10/05/2016

Item: Review the street assessment policy – Ordinance Chapter 13.5(D) (2).

Responsible Party: Ald. Pollnow

Status: Pending

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"SCHOOL FOR SENIORS"

May 18, 2017Lakeland University Fox Cities Center

2320 Industrial Dr., Neenah

Classes will be held between 8:45 and 11:15 a.m.

Lakeland University and the City of Neenah's Committee on Aging co-«ponsor

a unique, tuition-free Lifelong Learning event.

Lakeland faculty will simultaneously teach the different 45-minute courses during the

multi-hour session. Senior-citizen enroHees will be able to rotate, taking one, or more,

classes, as desired. Residents of Neenah and area communities are welcome.

CLASSES OFFERED;

1. Economic Numbers that Every Citizen Should KnowScott Niederiohn, Ph.D., Dean of the School of Business and Entrepreneurship and Pro^ssor of Economics

2. Everyone Has a Story: Memoir Writing and the SensesNate Lowe, MFA, Dean of the School of Humanities and Fine Arts and Associate Professor of Writing

3. Keeping You and Your Grandchildren Safe OnlineKarln MIofsky, Ph.D., Assistant Professor of CriminalJustice

RSVP by Friday, May 12. Call Lakeland University-Fox Cities Center, 920-727-0777.Registration, refreshments and information tables will be available beginning at 8:15a.m. on the day of the event, and classes will be held between 8:45 and 11:15 a.m. Neenah

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