City of Iowa City RFP - A UNESCO City of Literature...consultant agreement with the City of Iowa...

Iowa City Construction Projects

Request for Proposals

Request for Proposals (RFP)

Design and Engineering Services for


December 21, 2018

SUMMARY

The City of Iowa City, Iowa (City) is soliciting proposals from interested consultants to provide

professional engineering services for a number of projects. It is anticipated multiple consultants will be

selected from this process, and the selected consultants will aid in the planning, design, master plan and

bid document development, and limited construction period services for these projects. Consultants

wishing to submit a proposal shall include information as described in this RFP. Please note that design

and construction timeframes vary by project.

TABLE OF CONTENTS

Background………………………………………………………………… page 2

Scope of Services………...………………………………………………… page 2

Minimum Qualifications …………………………………………………... page 3

Costs…………………...…………………………………………………… page 3

Timeline……………………………………………………………………. page 3

Consultant Selection Process………………………………………………. page 3

Submittal Contents………………………………………………………….page 4

Contract Documents……….………………………………………..………page 5

Submittal Instructions and Deadline……………………………………….. page 5

Inquiries……..………………………………………...…………………….page 5

Distribution List……………………………………………………………. page 6

Project Detail Sheets…………………………………...……………… pages 7-50

Consultant Agreement…………………………………...………........Appendix A

Wage Theft Policy…………………………………...………………..Appendix B

SUBMITTAL DELIVERY ADDRESS

City Clerk

City of Iowa City

City Hall

410 East Washington Street

Iowa City, Iowa 52240

SUBMITTAL DEADLINE: 4:00 p.m. CST on Friday, January 25, 2019



BACKGROUND

The following projects will be considered under this RFP:

Project Name Total Estimated Project Cost

Annual Sewer Rehabilitation $300,000

Annual Bicycle Master Plan Implementation $1,050,000

Benton Street Rehabilitation $2,810,000

Biennial Bridge Inspections and Master Plan $150,000

Dill Street Water Main Replacement $800,000

First Avenue and Scott Boulevard Intersection Improvements $1,150,000

I-80/Hwy 1 Interchange Landscaping Master Plan $25,000

Lower Muscatine Area Storm Sewer Improvements $750,000

Melrose Avenue Improvements $5,420,000

Muscatine Avenue Pedestrian Crossing $60,000

Nevada Avenue Sanitary Sewer Replacement $350,000

Parking Garage Master Plan $60,000

Pavement Management Plan $50,000

Riverfront Crossings District Drainage Studies $80,000

Rochester Avenue Reconstruction $6,400,000

Scott Boulevard Trunk Sewer Extension $2,025,000

Scott, Napoleon, and Fair Meadows Park Improvements $520,000

Second Avenue Bridge Replacement $800,000

Spruce Street Water Main Replacement $217,000

Weatherby Park Improvements $550,000

Additional information related to each project is included in the project detail sheets beginning on Page 8

of this RFP.

SCOPE OF SERVICES

The information provided in this section is not intended to comprise a detailed scope of services that will

be required in a final consultant contract, but is intended to provide general information to firms wishing

to submit proposals. The City will negotiate the detailed scope of services with the successful firm for

each project.

Each contract for engineering and design services will be a full-service design contract that includes, but

is not limited to, the following:

• Conduct a kick-off meeting with City Staff.

• Review available information provided by the City.

• Survey and field verify the project area (using the Iowa State Plane South Coordinate System).

• Survey boundary work & preparation of acquisition plats, as needed.

• Create a base map for use during design and project document development.

• Project team meetings (City and Consultant staff) and field visits as necessary.

• Provide project plans, including estimate of construction costs, for review at approximately

30%, 60%, 90% and 100% completion.

• Coordinate with private utility companies, as needed, for required relocations.



• Meet with City Staff to discuss and review comments.

• Individual property owner meetings and public meetings.

• Provide final bid documents, including a final estimate of construction costs.

• Bid phase services, as necessary, including but not limited to, assisting the City in responding

to bidder inquiries on technical matters and preparing the appropriate clarifications and

addenda.

• Limited construction period services.

Following selection of a preferred consultant for each project, City staff will meet with consultant staff to

negotiate final project design scope and fee.

MINIMUM QUALIFICATIONS

To be considered, consultants must document the knowledge, skills, and abilities of the firm and team

members proposed for the project.

COSTS

Firms participating in the consultant selection process will be responsible for all costs incurred to respond

to this RFP.

TIMELINE

Tentative consultant selection timeline is as follows:

• Submittals are due 4:00 p.m. CDT on January 25, 2019.

• Selection of consultants on approximately February 15, 2019.

• Consultant agreements finalized in March 2019.

Design schedules for all projects shall assume project construction completed in 2020, unless otherwise

noted.

CONSULTANT SELECTION PROCESS

The Selection Committee consists of several members of the Engineering Division, and other City

departments as needed. Submittals will be reviewed based on the submittal contents described below, and

evaluated based on the following criteria: consultant qualifications and experience, project approach,

consultant fees and project costs, and project scheduling. The firm deemed best qualified by the Selection

Committee for each project will be selected for negotiations related to final project design scope and fee.

Should the City and Consultant not be able to reach an agreement regarding project scope and fee, the

City reserves the right to negotiate with the firm determined by the City to be the next most qualified.

The intent of the selection process is to select the most qualified firm based on the identified needs of the

City. The skills, areas of expertise, and capabilities that the City believes are necessary for successful

completion of the projects will be evaluated and factored in the selection process. In all cases, the City

reserves the rights to select a consultant firm and award a contract that are in the best interests of the City.



SUBMITTAL CONTENTS

To standardize responses and simplify the comparison and evaluation of responses, all statements must be

organized in the manner set forth below, separated into sections, and appropriately labeled. However,

specific requirements for each section have been minimized in order to allow for flexibility for each firm

to provide information they feel best conveys their qualifications. All information and materials

requested shall be provided in the proposal under a single cover. The submittal length shall be limited to a

maximum of 30 single-sided (or 15 double-sided) pages, not including dividers and covers. Minimum

font size shall be ten (10) point.

Cover Letter – The letter should state the firm’s interest in being considered for selection, pertinent

information for the firm’s contact person and the projects for which the firm would like to be considered.

General Firm Profile – A general description of the firm is required. Describe the general nature of

services provided by the firm, the location of main and branch offices, and the number of years the firm

has provided services similar to those anticipated on the projects included in the RFP. Any sub-

consultants who are expected to be a part of the design team should be identified.

Key Personnel – Provide information indicating anticipated key personnel, relationship to the desired

projects, and their positions within the firm. It is a requirement of the City that the key personnel

identified during the consultant selection process will participate in and execute the project. Substitution

of key personnel after selection will require approval by the City as project lead professionals are

considered essential. Please indicate the persons possessing the licenses and certifications necessary to

perform the type of work being requested.

Reference Projects – A listing of reference projects shall be provided. Reference projects should be of

similar size and scope as those for which the consultant would like to be considered. Particular emphasis

should be placed on innovative, sustainable, and cost-effective solutions. Indicate which key personnel

were involved in the reference projects and their role in the reference projects. Provide contact

information for the project owners, the nature of the firm’s scope of work on the project, and the date the

contract started and ended.

Project Approach (Each Project) – A description of the anticipated project approach, including technical

and management factors that will lead to a quality project. Respondents are encouraged to use this section

of the submittal to address unique understanding, knowledge and/or abilities of the firm as they apply to

the desired projects included in the RFP. Competitive advantages or special capabilities of project teams

should be highlighted in this section. A project approach should be included for each project for which

the firm would like to be considered.

Estimate of Resources (Each Project) – Based on the firm’s understanding of the scope of work required,

provide an estimate of the firm’s resources that should be dedicated to the project. This can be in a form

of the firm’s choosing but should clearly convey a sense of the amount of effort, resources and an

estimated price the firm believes will be required for the project. The estimated price does not need to be

a quote to complete the project, and may include an estimated cost range, but should accurately reflect the

anticipated effort to complete the project. An estimate of resources should be included for each project

that the firm would like to be considered.

Project Schedule (Each Project) – Provide a preliminary project schedule that includes projected durations

and dates for anticipated project phases, including project milestones and deliverables. A proposed

project schedule should be included for each project that the firm would like to be considered.



Billing Rates – Provide current billing rates for firm personnel, including rates of staff included in the

proposal, at a minimum.

CONTRACT DOCUMENTS

Consultants selected to provide engineering and design services will be required to enter into a written

consultant agreement with the City of Iowa City. A sample consultant agreement is included in Appendix

A of this RFP. Any objections to agreement language shall be documented in the submitted proposal.

In addition, selected consultants will be required to submit a completed copy of the City of Iowa City

Wage Theft Policy, included in Appendix B of this RFP. Any objections to agreement language shall be

documented in the submitted proposal.

All projects shall utilize City of Iowa City standard front ends and contract documents for project

development.

SUBMITTAL INSTRUCTIONS AND DEADLINE

The submittal should be sent or delivered to the following address:

City Clerk

City of Iowa City

City Hall

410 East Washington Street

Iowa City, Iowa 52240

Ten hard copies of the proposal and one electronic (PDF) copy of the submittal are due by 4:00 p.m. CDT

on Friday, January 25, 2019. The submittals must be sealed and clearly marked as: “Request for

Proposals for the 2020 Iowa City Construction Projects.” No portion of a submittal may be submitted by

FAX or e-mail. Late submittals will not be evaluated.

INQUIRIES

Inquiries to clarify the requirements of the RFP can be directed to Mr. Jason Havel, P.E. at (319) 356-

5410 or by email at [email protected].

Specific project scope and design fees will be negotiated at a later time. Meeting requests to address

questions related to projects included in this RFP will be limited to one 30-minute (maximum) meeting

per consultant. All inquiries must be made no later than January 18, 2019.

mailto:[email protected]



DISTRIBUTION LIST

AECOM

Anderson Bogert

Axiom Consultants

Bolton & Menk, Inc.

City of Iowa City Website

Confluence

Desman Design Management

Fehr Graham & Associates, LLC

Foth Infrastructure & Environment

GBA Architects Engineers

Hall & Hall Engineers

HBK Engineering, LLC

HDR

Hitchcock Design Group

HR Green Company

IIW

ISG

McClure Engineering Company

MMS Consultants, Inc.

MSA Professional Services, Inc.

RDG Planning & Design

SEH

Shive-Hattery, Inc.

Shoemaker & Haaland Professional Engineers

Snyder and Associates

Stanley Consultants, Inc.

Strand Associates, Inc.

THP Limited Inc.

Veenstra & Kimm, Inc.

Watersmith Engineering

Walker Consultants



PROJECT DETAIL SHEET

ANNUAL SEWER REHABILITATION

PROJECT BACKGROUND

This project consists of CIPP lining for approximately 5000 – 8000 feet of various pipe sizes including

manhole repairs and or lining at sites located throughout Iowa City. It is anticipated the project will

include approximately 10 to 20 sites. The City will provide the sewer inspection videos and summary

reports for the consultant to review to create the design plans. This work will need to be completed in the

summer and fall of 2020. The bid package will include a specification book based on SUDAS with 8 ½

by 11-inch location maps showing the sewer services of each pipe segment and the proposed work to be

done along with a copy of the inspection videos on a thumb drive.

PROJECT OBJECTIVE

The project will include the following:

• Review provided sewer inspection videos and summary reports to evaluate necessary sewer lining

lengths, service tap locations and manhole repairs or lining.

• Prepare sanitary sewer and manhole lining plans, specifications, and bid documents.

PROJECT LOCATION

Various locations throughout Iowa City.

PROJECT BUDGET

Total project budget is $300,000.

PROJECT CONTACT

Jason Reichart, PE

Civil Engineer

(319) 356-5416

[email protected]





ANNUAL BICYCLE MASTER PLAN IMPLEMENTATION

PROJECT BACKGROUND

This is an annual project to incorporate bicycle facilities on street and road corridors, where appropriate,

per the recommendations of the Iowa City Bicycle Master Plan. Improvement projects will include

construction of bike lanes, bike boulevards, and other features that will improve roadways and streets to

promote equal access and usability for all modes of transportation including bicycles, pedestrians, buses,

and vehicles. Projects will also include 4-lane to 3-lane conversions and 1-way to 2-way conversion in

areas that are highly used by all modes of transportation.

PROJECT OBJECTIVE

The project will include the following:

• Review the Iowa City Bicycle Master Plan recommendations.

• Prepare roadway restriping plans, specifications, and bid documents.

• Design of 1-way to 2-way conversion project for Market Street and Jefferson Street.

It is anticipated the included projects will be implemented over approximately a three-year period, as

included in the City’s Capital Improvement Plan.

PROJECT LOCATION

Various locations throughout Iowa City including:

• Governor Street bike lane from Burlington to Bowery

• Dodge Street bike lane from Burlington to Bowery and Road Diet from Bowery to Kirkwood

• Gilbert Street Road Diet from Market to Kirkwood and US Highway 6 to McCollister Boulevard

• Keokuk Street Road Diet from US Highway 6 to Sandusky Drive

• Southgate Avenue bike lanes from South Gilbert Street to Keokuk Street

• Market Street 1-way to 2-way conversion and bike lanes from Madison Street to Union Place

• Jefferson Street 1-way to 2-way conversion and bike lanes from Madison Street to Clapp Street

PROJECT BUDGET

Total project budget is approximately $550,000 for annual bicycle master plan projects, and $500,000 for

the Market Street and Jefferson Street 2-way conversions.

PROJECT CONTACT

Jason Reichart, PE

Civil Engineer

(319) 356-5416

[email protected]


Annual Bicycle Master PlanImplementation ¯

GILBERT

SYCA

MORE

MCCOLLISTER

KEOK

UK

TAYL

ORSANDUSKY

SOUTHGATE

RIVERSIDE

OLD

HIGH

WAY 2

18

BOYR

UM

BROA

DWAY

MORMON TREK

LAKESIDE

HOLLYWOOD

6

BROA

DWAY

7TH

DODG

E

GILB

ERT

LUCA

S

CLIN

TON

MARKET

JEFFERSON

LINN

COURT

SUMM

IT

KIRKWOOD

MUSCATINEMADI

SON

GOVE

RNOR

BENTON

BOWERY

SHERIDAN

RUNDELLPRENTISS

OAKLAND

RIVERSIDE

IOWA

MYRTLE

LAFAYETTE

JACKSON

BURLINGTON

MAGG

ARD

WASHINGTON

GILB

ERT

IOWA

DUBU

QUE

COURT




BENTON STREET REHABILITATION PROJECT

PROJECT BACKGROUND

Benton Street is an arterial street that extends from Van Buren Street near the downtown area to the west

side of Iowa City.

The length of the project corridor extends along Benton Street from Mormon Trek Boulevard to 150' east

of Benton Drive, which is approximately 6,550 feet. The pavement in this area is a 33-foot Portland

Cement Concrete (PCC) roadway with approximately two 13-foot travel lanes (one in each direction) and

3-foot painted shoulders. Currently, the striped shoulders are often treated as bike lanes by users, but they

do not meet the current recommended minimum widths for bike lanes.

The existing pavement is in poor condition, with joint deterioration becoming an increasing issue for

much of the corridor. The City has completed a diamond grinding project within this section of Benton

Street to try and address rideability issues. Sidewalk facilities exist along both sides of Benton Street,

including curb ramps at most intersections. However, many of the curb ramps are in need of upgrading to

meet current ADA requirements.

PROJECT OBJECTIVE

The intent of the Benton Street Rehabilitation Project is to improve pavement condition by repairing

existing pavement deficiencies and increasing surface smoothness. The project will include PCC patching

in areas where the existing pavement has deteriorated to the point where it is no longer structurally

sufficient. Following the PCC patching, Benton Street will receive a Hot Mix Asphalt (HMA) overlay

between Mormon Trek Boulevard and Greenwood Drive. The project would tie into the stretch of Benton

Street, from Greenwood Drive to Michael Street, which received an HMA overlay in 2017. The final

surface would be striped to include two travel lanes (one in either direction) and on street bike lanes.

The Benton Street Rehabilitation Project would include reconstruction of curb ramps at existing

intersections that do not meet current ADA requirements. Curb ramps would also be installed in any

locations where ramps are required but are missing.

The project includes STBG funding, and the selected consultant will coordinate project reviews and

bidding through the Iowa DOT, as needed.

PROJECT LOCATION

The project is located along Benton Street, between Morman Trek Boulevard and Greenwood Drive:

PROJECT BUDGET

Project budget allocation per fund:

STBG Funding $1,315,860

GO Bonds: $1,494,140

Total Project Budget: $2,810,000



PROJECT SCHEDULE

Summer 2019 – Fall 2020 Project Design and Acquisitions Complete

Winter 2020 Local (Iowa City) bid letting

Spring – Fall 2021 Construction

PROJECT CONTACT

Jason Havel, P.E.

City Engineer

(319) 356-5410

[email protected]

Benton St Rehabilitation Project ¯

Benton St

Hwy 1

Melrose AveMo

rmon

Trek

Blvd

Suns

et St

Gree

nwoo

d Dr




BIENNIAL BRIDGE INSPECTIONS AND MASTER PLAN

PROJECT BACKGROUND

The City of Iowa City currently has 56 vehicular bridges and 50 pedestrian bridges located within the City

limits. To protect the health and safety of the community, the City administers an inspection program for

all vehicular and pedestrian bridges. As per the National Bridge Inspection Standards (NBIS), the City is

required to perform periodic inspections for vehicular bridges that are greater than 20 feet in span length

on a biennial basis. Currently, the City has 46 bridges that have spans greater than 20 feet.

In addition to the City’s inspection program, the City desires to initiate a bridge maintenance plan to

identify future maintenance and improvement needs and retain a qualified consultant to provide load

analyses for requested oversized loads over City-owned bridges.

PROJECT OBJECTIVE

The project will involve four components:

1. Bridge inspections.

2. Update electronic SI&A forms in Iowa DOT SIIMS database (Bridges 20ft or greater).

3. Development of a City Bridge Master Plan.

4. Load ratings.

The following outlines the scope of the project components in detail.

1. Bridge Inspections:

a. Perform field inspections for all vehicular bridges and pedestrian bridges. Bridge

inspections shall meet the National Bridge Inspection Standards.

i. Total number of FHWA bridges = 46.

ii. Total number of bridges less than 20 feet = 10.

iii. Total number of pedestrian bridges = 50.

b. Prepare Structure Inventory and Appraisal (SI&A) forms for each FHWA bridge.

c. Provide an updated list of fracture critical and special bridges as per Iowa DOT

requirements.

d. Provide a summary of all bridges inspected, noting required maintenance items, any

posting changes, sign deficiencies and recommended repairs.

e. Deliverables: SI&A forms, field inspection worksheets, bridge data and summary report.

2. Update electronic SI&A forms in Iowa DOT SIIMS database (Bridges 20ft or greater)

a. Prepare Structure Inventory and Appraisal (SI&A) forms for each FHWA bridge.

b. Provide a minimum of three site photos for each bridge plus any additional photos required

to document any areas that are deficient.

c. Update the Iowa DOT SIIMS database for the FHWA bridges.

3. Development of a City Bridge Master Plan

a. The consultant shall prepare a 6-year Repair and Maintenance Master Plan. The Master

Plan is to include recommended contractor efforts and potential City-Coordinated (in-

house) efforts. In conjunction with these efforts, the Master Plan will include a complete

annual breakdown of the scope of work, corresponding budgets, and probable costs. The



The following shall reflect the Master Plan format:

• Executive summary

• Introduction

• Structure Specific Items

o Structural Description

o Review and Findings

o Discussion and Recommendations

o 6-Year Repair and Maintenance Master Plan

4. Load Ratings

a. On an annual basis, the City receives approximately 5 to 10 oversized load requests that

require a loading analysis by a qualified structural engineer. The City wishes to retain a

consultant at a fixed hourly rate to provide loading analyses for these oversized load

requests through 2021.

b. According to IDOT I.M. 2.120, Group 2 SHV load ratings are to be completed on or

before 12/31/2020. The consultant shall identify which bridges are classified as group 2

bridges and prepare and upload the load ratings for these bridges on the SIIMS database.

PROJECT BUDGET


PROJECT SCHEDULE

The project will have the following deadlines:

• June 30, 2019 - Update electronic SI&A forms in Iowa DOT SIIMS database (Bridges 20ft or

greater) and perform SHV Group 2 load ratings.

• Submit the Bridge Master Plan to the City July 2019.

PROJECT CONTACT

Brett Zimmerman

Civil Engineer

(319) 356-5044

[email protected]





DILL STREET WATER MAIN REPLACEMENT PROJECT

PROJECT BACKGROUND

This project will include the installation of approximately 1,200 linear feet of new 8” water main along

Black Spring Circle, Dill Street, and a small portion of Rider Street. The new water main will replace

existing 6” cast iron water mains that have a history of breaks. This project will include the installation of

sidewalk along one side of Dill Street to create a sidewalk connection from Rocky Shore Drive to existing

sidewalk along Rider Street. Also included in the project is the installation of new hydrant assemblies,

connection to existing water mains, connection of existing services, replacement of pavement and

sidewalk (as necessary), surface restoration, and other related work.

PROJECT OBJECTIVE

The scope of the services will include the development of all bidding documents, including plans,

specifications, permits, construction cost estimate, and other documents required to bid the project. As

part of the plan development, the consultant shall verify existing utilities (private and public) and provide

coordination with the utility owners during the design process. The consultant shall also consider leaking

underground storage tank (LUST) sites within the area, and determine if there is a need for nitrile gaskets

or other measures. A preliminary layout of the proposed main is included for informational purposes.

PROJECT LOCATION

Along Black Springs Circle and Dill Street as well as a small portion of Rider Street.

PROJECT BUDGET


PROJECT SCHEDULE

The City desires to complete the project in a timely manner, with construction of the project completed in

2020.

PROJECT CONTACT

Joe Welter, PE, PMP

Senior Civil Engineer

(319) 356-5144

[email protected]

Dill St Water Main Replacement ¯

Dill St

Black

Sprin

gs C

r

Rider StTe

eters

Ct

Hwy 6

Rocky S

hore D

r

Newton Rd

River St




FIRST AVENUE AND SCOTT BOULEVARD INTERSECTION IMPROVEMENTS

PROJECT BACKGROUND

The current layout of the First Avenue and Scott Boulevard intersection includes four-way stop control.

During peak hours vehicles experience significant queuing, resulting in increased travel times, delays, and

emissions. In 2015, the City utilized a consultant to investigate the feasibility of constructing a

roundabout at this intersection. The consultant determined a standard modern roundabout would handle

projected traffic demands, improve vehicle safety, and provide better speed control.

PROJECT OBJECTIVE

The project will include preliminary & final design services for constructing a roundabout at the

intersection of First Avenue and Scott Boulevard. Also includes associated storm sewer, sidewalk, trail,

signage and landscaping improvements.

Project should be designed to minimize impacts to ACT property on the north side of Scott Boulevard.

PROJECT LOCATION

The project is generally located at the First Avenue and Scott Boulevard intersection.

PROJECT BUDGET

Total project budget is $1,150,000.

PROJECT CONTACT

Jason Reichart, PE

Civil Engineer

(319) 356-5416

[email protected]


First Ave/Scott BoulevardIntersection Improvements ¯

Scott Blvd

1st Ave




I-80/HWY 1 INTERCHANGE LANDSCAPING MASTER PLAN

PROJECT BACKGROUND

The highway interchange located at the intersection of I-80 and Highway 1 includes a significant amount

of impervious surface and rip rap, resulting in limited aesthetic appeal. The City of Iowa City desires to

hire a consultant to help develop a master plan for this area, which will allow for applications for Living

Highway Trust Fund, or similar, funding for construction.

PROJECT OBJECTIVE

This project will develop a landscaping master plan for the interchange area. The plan should aim to

soften the look of the interchange through the use of thoughtful design which requires minimal

maintenance. The development of the master plan should result in a sustainable and resilient project that

fits well within the interchange area, and should consider any utility or other infrastructure facilities that

may be needed as a part of the improvements. In addition, coordination with the Iowa DOT will be

required as part of the master planning project. A cost estimate for the proposed improvements is required

as part of the project deliverables.

PROJECT LOCATION

The project is located at the I-80/Hwy 1 interchange in Iowa City

PROJECT BUDGET


PROJECT SCHEDULE

Spring 2019 – Summer 2019 Development of master plan

PROJECT CONTACT

Jason Havel, PE

City Engineer

(319) 356-5410

[email protected]

I-80/Hwy 1 Interchange LandcapingMaster Plan ¯

80

ACT

DODGE

1

MOSS RIDGE

NORTHGATE

ACT

ACT

DODG

E




LOWER MUSCATINE AREA STORM SEWER IMPROVEMENTS PROJECT

PROJECT BACKGROUND

This project will install new storm sewer intakes along Deforest Avenue, Franklin Street, Ash Street, Pine

Street and Spruce Street near their intersections with Lower Muscatine Road and Sycamore Street.

The City recently completed a project to reconstruct Lower Muscatine Road, which included upgrading of

the storm sewer system. While storm sewer capacity was increased, runoff from the surrounding

neighborhood continues to reach Lower Muscatine Road before it enters the storm sewer system. This

project will increase intake capacity along the side streets, in an effort to better collect storm water before

it reaches Lower Muscatine Road and Sycamore Street.

PROJECT OBJECTIVE

• Evaluate and complete design of storm sewer improvements.

• Prepare bidding documents.

• Provide bidding and construction phase services.

PROJECT LOCATION

Deforest Avenue, Franklin Street, Ash Street, Pine Street and Spruce Street near their intersections with

Lower Muscatine Road, and Deforest Avenue from Sycamore Street to the west, as needed.

PROJECT BUDGET


PROJECT CONTACT

Ben Clark, PE


(319) 356-5436

Lower Muscatine Area StormSewer Improvements ¯

Kirkwood Ave

Ginter Ave

Friendly Ave

Highland Ave

Deforest Ave

Yewe

ll St

Frank

lin St

Ash S

t

Pine S

t

Spruc

e St

Syca

more

St

Lower Muscatine Rd




MELROSE AVENUE IMPROVEMENTS PROJECT

PROJECT BACKGROUND

IWV Road / Melrose Avenue from Hebl Avenue to Highway 218 is currently a two-lane road with a rural

cross-section, including unpaved shoulders, steep ditches and large diameter culverts for the conveyance

of storm water from the north to south side of IWV Road. While the roadway provides adequate capacity

for vehicles, the existing facilities are in need of safety improvements including shoulders and clear zone

improvements. Existing pavement on IWV / Melrose is also in poor condition, and in need of

replacement.

Due to the deteriorating road conditions on this corridor, The City of Iowa City and Johnson County

Secondary Roads Department are collaborating on the reconstruction of IWV Road from Hebl Avenue to

the City Limits and along Melrose Avenue from the City Limits to Highway 218.

PROJECT OBJECTIVE

Project Improvements to be included generally include widening the road from a 22-foot wide pavement

section with no shoulders to a 34-foot wide pavement section which will includes (2) 12’ travel lanes, a

5’ wide paved shoulder, and a 3’ wide granular shoulders. This roadway cross-section will allow for one

lane of travel in each direction (12-foot travel lanes), and the use of the paved shoulder as a bicycle lane

(5-foot width) in each direction. Including additional width of pavement will improve both vehicle

safety, reduce long term roadway edge maintenance and provide access and extension of bicycle facilities

to areas west of Iowa City including adjoining communities along this County Road.

Culvert structures will also be replaced as a result of widening the roadway surface. Grading required

with roadway widening will include improvements to safety with traversable slopes and guardrail

improvements.

This project will also extend the City’s water main along Melrose Avenue/IWV Road from Slothower

Road to Hebl Avenue and along Hebl Avenue to the Landfill. Water main improvements will include

approximately 8,500 feet of water main.

PROJECT LOCATION

This project is located along IWV Road / Melrose Avenue from Hebl Avenue to Highway 218.

PROJECT BUDGET

Total project budget is $5,420,000, including $930,000 in STBG funding.

PROJECT SCHEDULE

Spring 2019 – Winter 2019 Project Design and Acquisitions Complete

Winter 2019 IDOT bid letting




PROJECT CONTACT

Brett Zimmerman

Civil Engineer

(319) 356-5044

[email protected]


Melrose Ave Improvements ¯

Melrose Ave

Hebl

Ave

Hwy 218




MUSCATINE AVENUE PESESTRIAN CROSSING PROJECT

PROJECT BACKGROUND

Muscatine Avenue is an arterial street on the east side of Iowa City. The project location is a heavy

pedestrian route from the north to south side of Muscatine Avenue, near an existing bus stop and a Hy-

Vee grocery store on the north side of Muscatine Avenue. There is existing sidewalk along both sides of

the road, however, it can be difficult to cross Muscatine Avenue at Wade Street.

PROJECT OBJECTIVE

This project involves the installation of an accessible mid-block crosswalk with pedestrian refuge areas on

Muscatine Avenue between Wade Street and William Street, adjacent to Hy-Vee property. This project

also involves construction of a bus stop shelter pad and a pedestrian circulation area to the Hy-Vee

parking lot to provide direct access between the landscaped area between Muscatine Avenue and the Hy-

Vee Parking lot.

PROJECT LOCATION

The project is located on Muscatine Avenue between Wade Street and William Street:

Project Corridor

Street View Crossing Location east of Wade Street

1



PROJECT BUDGET


PROJECT SCHEDULE

Spring 2019 – Fall 2019 Project Design and Acquisitions Complete

Winter 2019 Local (Iowa City) bid letting


PROJECT CONTACT

Jason Havel, P.E.

City Engineer

(319) 356-5410

[email protected]

1

Muscatine Ave Pedestrian/Transit Amenities ¯

Muscatine Ave

William St

Wade St

S 1st Ave




NEVADA AVENUE SANITARY SEWER REPLACEMENT PROJECT

PROJECT BACKGROUND

This project will include the installation of approximately 960 linear feet of new 8” sanitary sewer pipe

along the back yards of the homes along Nevada Avenue and Regal Lane from Lakeside Drive to

Whispering Meadow Drive. The new sewer pipe will replace the existing 8” ductile iron pipe and

vitrified clay pipe, which have a variety of deficiencies. Also included in the project is the installation of

new manholes, connection to existing sewers, connection of existing services, replacement of pavement

and sidewalk (as necessary), surface restoration, and other related work.

PROJECT OBJECTIVE




coordination with the utility owners during the design process. A preliminary layout of the proposed

sewer is included for informational purposes.

PROJECT LOCATION

Along the back yards of the 2400 – 2500 Blocks of Nevada Avenue (38 – 62 Regal Lane).

PROJECT BUDGET


PROJECT CONTACT

Joe Welter, PE, PMP


(319) 356-5144

[email protected]

Nevada Ave Sanitary SewerReplacement ¯

NEVA

DA

ASTE

R

REGA

L

LAKESIDE

WHISPERING MEADOW




PARKING GARAGE MASTER PLAN

PROJECT BACKGROUND

The City of Iowa City owns and operates six (6) public parking structures that serve the downtown

business, hotel/convention, cultural and entertainment districts. In an effort to maintain safe and efficient

operation of these parking structures, the City has implemented the Parking Garage Maintenance

Program.

The Parking Garage Maintenance Program was initiated in 2012 with the City of Iowa City Parking

Facilities: Repair and Maintenance Master Plan. This plan identified maintenance and improvement needs

over the following 5-years. Using the 2012 Master Plan as a guide, the City of Iowa City executed the

City of Iowa City Parking Garage Maintenance Program 2015-2018.

The 2015-2018 program conducted regular inspections, routine maintenance activities, and isolated and

implemented the necessary structural repairs and other capital improvements to accomplish the objective

of maintaining the parking garages in good to excellent condition. With the completion of the 2015-2018

program, the City is again in need of an updated 5-year Master Plan for its public parking structures.

PROJECT OBJECTIVE

1. Conduct a structural, waterproofing, and MEP survey of all six parking structures. The primary

efforts of each parking structure survey shall include the following:

a. Review of original construction drawings and previous Master Plan reports, as available,

for each facility, and interviews with relevant City personnel about recent and ongoing

maintenance efforts and concerns with each facility.

b. A complete visual survey of all facilities to note conditions, including (where applicable)

but not limited to floor membrane conditions, expansion joint conditions, floor and soffit

deterioration, beam and column deterioration, stairwell structures, integral façade panels or

similar elements, and miscellaneous features impacting potential restoration efforts.

Verification of the existing spandrel reinforcement and connection capacity.

c. A representative chain drag survey of supported floors to quantify concrete delaminations

and deterioration, along with representative sounding of spalled or deteriorated concrete

soffit areas, to quantify delaminations.

d. In all facilities, where applicable, testing of the existing traffic membranes to verify the

bond strength of the existing system, to help determine the feasibility of recoating the

existing traffic membranes in lieu of complete removal and replacement.

e. Concrete powder sampling and laboratory testing for acid soluble chloride ion content of

exposed concrete floor structures not currently under membrane.

f. In post-tensioned structures, pachometer testing at floor and intact soffit locations to verify

or confirm (based on available drawings) approximate post-tensioned tendon spacing and

typical concrete covers.

g. Rilem Tube testing of exposed concrete floors, where applicable, to evaluate the ongoing

effectiveness of past water repellent reportedly applied to exposed floor surfaces.

h. Where applicable, collection and inspection of short lengths of sealants samples from



multiple locations, to evaluate residual elongation, uniformity and other characteristics of

the sealants.

i. Systems inspection services, including review of MEP systems and lighting. MEP survey

work to include review of major equipment in the garages and parking offices, where

accessible.

2. The consultant shall prepare a 5-year Repair and Maintenance Master Plan. The Master Plan is to

include recommended contractor efforts, potential City-Coordinated (in-house) efforts, and MEP

efforts. In conjunction with these three categories of effort, the Master Plan will include a

complete annual breakdown of the scope of work, corresponding budgets, and probable costs. The

Master Plan and associated probable costs shall include variable allowances for contractor

overhead and profit, contingency, and all associated consulting fees. Probable costs shall reflect

general increases for raw materials, shipping, etc.

The following shall reflect the Master Plan format:

• Executive summary

• Introduction

• Parking Structure Specific Items

o Structural Description

o Review and Findings

o Discussion and Recommendations

o 5-Year Repair and Maintenance Master Plan

PROJECT LOCATION

The following six (6) parking garages will be included in this project

No. Garage Address

1 Capitol Street Ramp 220 South Capitol Street, Iowa City, Iowa, 52240

2 Dubuque Street Ramp 220 South Dubuque Street, Iowa City, Iowa, 52240

3 Chauncey Swan Ramp 415 East Washington Street, Iowa City, Iowa, 52240

4 Tower Place Parking Ramp 335 Iowa Avenue, Iowa City, Iowa, 52240

5 Court Street Transportation Center 150 East Court Street, Iowa City, Iowa, 52240

6 Harrison Street Parking Ramp 175 East Harrison Street, Iowa City, Iowa, 52240

A comprehensive parking garage evaluation and maintenance study was completed by THP Engineering

Services from Cincinnati, Ohio. The 2012 Master Plan and maintenance plans from 2015 through 2018

are available upon request.

PROJECT BUDGET


PROJECT SCHEDULE

The Master Plan shall be complete and submitted to the City in July 2019.



PROJECT CONTACT

Brett Zimmerman

Civil Engineer

(319) 356-5044

[email protected]





PAVEMENT MANAGEMENT PLAN

PROJECT BACKGROUND

The City of Iowa City dedicates over $2,000,000 annually through the Capital Improvements Plan (CIP)

towards pavement management. This funding supports projects such as asphalt overlays, pavement

patching and other repair projects. Historically, pavement management projects have been designed and

constructed annually, with limited long-term planning for future projects.

PROJECT OBJECTIVE

This project will evaluate the City’s current pavement management program and develop a master plan

for the future of the program. The master plan should address the following items at a minimum:

• Evaluation of existing street condition using available data

• Prioritization of future (short-term and long-term) repair and reconstruction projects

• Development of a five-year project plan for inclusion in the City’s CIP.

• Estimation of required resources (annually) to maintain the current average street condition within

the City

• Estimation of required resources (annually) to improve the current average street condition within

the City to a desired level and maintain it

• Recommendations for improvements to the pavement management program and the City’s overall

design standards

PROJECT LOCATION

The project will include roadways throughout Iowa City

PROJECT BUDGET

Total project budget is $50,000 for the master plan.

PROJECT SCHEDULE

Spring 2019 – Summer 2019 Development of master plan

PROJECT CONTACT

Jason Havel, PE

City Engineer

(319) 356-5410

[email protected]




RIVERFRONT CROSSING DISTRICT DRAINAGE STUDIES

PROJECT BACKGROUND

The Riverfront Crossings District has a patchwork of stormwater infrastructure that was installed as the

area has developed over the past century. The City of Iowa City would like to commission a study of two

sub-districts to identify potential upgrades and/or modifications to the stormwater collection system that

would alleviate known nuisance flooding issues. A final report on the finding will be used as a guide for

future improvements.

PROJECT OBJECTIVE

This will be a full-service contract that includes but is not limited to the following:

• Conduct a kick-off meeting with City Staff.

• Review mapping and reports provided by the City.

• Create a base map using aerial planimetrics and digital terrain models provided by the City.

• Survey and field verify all existing storm sewer infrastructure details (locations, pipe diameters

inverts, stormwater basin details, etc.) within each sub-district watershed.

• Create a model to identify deficiencies in the stormwater collecting system.

• Meet with City Staff to discuss and review the initial findings.

• Identify potential stormwater infrastructure upgrades, including cost estimates.

• Meet with City Staff to review and discuss potential upgrades.

• Prepare a final report with the results of the study.

PROJECT LOCATION

The two sub-districts include the Central Crossings sub-district and the South Gilbert sub-district.

PROJECT BUDGET

Total project budget is $40,000 per sub-district.

PROJECT CONTACT

Ben Clark, PE


(319) 356-5436

Riverfront Crossings Sub-DistrictDrainage Studies ¯

6

BENTON

GILB

ERT

CLIN

TON

DUBU

QUE

PRENTISS

CAPIT

OL

KIRKWOOD

2

HARRISON

3

MAID

EN

LINN

JOHN

SON

1ST

WEBS

TER

HIGHLAND

BOWERY

VAN

BURE

N

LAFAYETTE

MADI

SON

WRIGHT

PAGE

MAID

EN

GILB

ERT

6

MAIDEN

VAN

BURE

N




ROCHESTER AVENUE RECONSTRUCTION PROJECT

PROJECT BACKGROUND

Rochester Avenue serves as an important arterial within the City of Iowa City. The street pavement along

Rochester Avenue from First Avenue to the bridge over Ralston Creek requires frequent maintenance and

has reached the end of its useful life.

PROJECT OBJECTIVE

This project will include preliminary and final design for complete reconstruction of Rochester Avenue

between First Avenue to the bridge over Ralston Creek. Additionally, the project will include

improvements to the sidewalk, ADA curb ramps, storm sewer, sanitary sewer, other utilities as needed,

signage, landscaping, and other associated work. The project will require public information meetings,

acquisition plats as needed for property acquisitions, and coordination with stakeholders along the

corridor.

PROJECT LOCATION

This project is located along Rochester Avenue from First Avenue to the bridge over Ralston Creek.

PROJECT BUDGET

Total project budget is $6,400,000.

PROJECT SCHEDULE

2019 - Survey and functional design

2020 – Preliminary design, final design, and property acquisitions

2021 - Construction

PROJECT CONTACT

Brett Zimmerman

Civil Engineer

(319) 356-5044

[email protected]


Rochester Ave Reconstruction -First Ave to Ralson Creek ¯

Rochester Ave

N 7th

Ave

N 1s

t Ave

Ashw

ood D

r

Wind

sor D

r




SCOTT BOUELVARD TRUNK SEWER EXTENSION

PROJECT BACKGROUND

In recent years, there has been an increase in residential development on the eastern fringe of Iowa City.

Additionally, the Iowa City Community School District constructed a new elementary school at the SW

corner of the American Legion Road and Barrington Road Intersection. To support the existing and

proposed growth with this sewershed, the existing Scott Boulevard Trunk Sewer needs to be extended.

This extension will also remove a sanitary sewer lift station currently servicing the Windsor Ridge

Subdivision.

PROJECT OBJECTIVE

The project will include preliminary and final design services for extending the Scott Boulevard gravity

trunk sewer along the North Branch of Snyder Creek from the Iowa Interstate Railroad to American

Legion Road. In addition to the tasks listed within the scope of services section, preliminary and final

design services for this project shall also include the following:

• Environmental services and all required permitting

• Public involvement (public and individual property owner meetings)

• Project permitting (IDNR wastewater construction permit application, IDNR NPDES permit

application, and others as needed)

• Limited construction period services (attend preconstruction meeting, review project submittals,

site visits, address questions arising during construction)

PROJECT LOCATION

The project is generally located along the North Branch of Snyder Creek from the Iowa Interstate

Railroad to American Legion Road.

PROJECT BUDGET

Total project budget is $ 2,025,000.

PROJECT SCHEDULE

Spring 2019 – Winter 2019 Design development (includes six months for property acquisitions)

Winter 2019/2020 Bid Letting


PROJECT CONTACT

Scott Sovers, PE


(319) 356-5142

[email protected]

Scott Boulevard Trunk Sewer Extension ¯American Legion Rd

Barrin

gton R

d




SCOTT, NAPOLEON, AND FAIR MEADOWS PARK IMPROVEMENTS

PROJECT BACKGROUND

This project includes park renovations at three locations: Scott Park, Napoleon Park, and Fair Meadows

Park. The scope of improvements vary by park and are as follows:

1. Scott Park

The playground and shelter were installed in 1999 and are nearing the end of their

serviceable life. The play area lacks accessible paths and safety surface. The 2017 Parks

Master Plan recommended improvements for 2020 that include replacement of the shelter

and playground, and adding a concrete path for improved accessibility.

2. Napoleon Park

The playground was installed in 2001 and is nearing the end of its serviceable life. The

2017 Parks Master Plan recommended improvements for 2020 that include replacement of

the playground, improving site drainage, and adding a concrete path for improved

accessibility

3. Fair Meadows Park

The 2017 Parks Master Plan noted the playground to be in fair/poor condition with

accessibility concerns. Additionally, due to maintenance concerns and increased use from

splash pad users, the shelter is to be replaced with a preschool-age play area and accessible

path from the street.

PROJECT OBJECTIVE

This project will include preliminary and schematic design, which will entail public meetings— such as

neighborhood and park commission meetings, site review and survey, and an initial project estimate.

Once a preliminary estimate is established, the work will include design development, bid documents and

construction management for the improvements. The design should integrate the following items:

• Design of a playground area to replace current play area, including site drainage.

• Bid documents will include the installation of pre-selected play equipment.

• Removal of the existing shelter, play equipment, pavement, and utilities.

• Site grading and erosion control.

• Installation of playground drainage.

• Construction of an open shelter in a design prescribed by 2017 Iowa City Park Master Plan. A

Romtec or Coverworx brand structure or equivalent to meet Master Plan guidelines is acceptable

by the City.

• Design of accessible paths from nearby trail to playground and shelter.

• Site landscaping.

PROJECT LOCATION

These projects are located at: Scott Park, 640 South Scott Boulevard; Napoleon Park, 2501 South Gilbert;

Fair Meadows Park, 2500 Miami Drive.



PROJECT BUDGET

Total project budget including design fees, playground purchase and park construction is $520,000. The

breakdown of project budget by park is as follows: Scott Park - $185,000; Napoleon - $185,000; Fair

Meadow - $150,000.

PROJECT SCHEDULE

Project to bid in Winter 2019/2020 with construction completion at all sites by August 15, 2020.

PROJECT CONTACT

Juli Seydell Johnson

Director of Parks & Recreation

(319) 356-5104

[email protected]


Scott, Napoleon, and FairmeadowsPark Improvements ¯

Fairmeadows ParkNapoleon Park

Scott Park




SECOND AVENUE BRIDGE REPLACEMENT PROJECT

PROJECT BACKGROUND

The 2015 and 2017 Biennial Bridge Inspection Programs reported that the bridge deck and superstructure

of the Second Avenue Bridge suffer from severe deterioration including cracks, spalls, delamination,

exposed reinforcement, corroded reinforcement, leaching, and leaking. The structure is currently posted

for a 10-ton weight embargo due to its condition. In addition to the structure specific issues, there are

needed sidewalk and watermain improvements in the project area. Currently, there is no existing sidewalk

connecting the Court Hill Trail along Ralston Creek (South Branch) and the sidewalk along Muscatine

Avenue. The watermain along Second Avenue currently dead-ends on either side of Ralston Creek.

PROJECT OBJECTIVE

This project will include the removal and replacement of the existing precast concrete panel bridge with a

new structure. The project will also include removal and replacement of slope protection adjacent to the

bridge on Ralston Creek, removal and replacement of street pavement, installation of sidewalk between

Ralston Creek and Muscatine Avenue along Second Avenue, and completion of the watermain connection

under Ralston Creek.

This project is partially funded by the Iowa DOT City Bridge Fund and will have a DOT letting.

The consultant shall be responsible for complete design and construction phase services.

PROJECT LOCATION

This project is located along Second Avenue between Muscatine Avenue and D Street.

PROJECT BUDGET


PROJECT SCHEDULE

Spring 2019 – Fall 2019 Project Design and Acquisitions Complete

Winter 2019 IDOT bid letting


PROJECT CONTACT

Brett Zimmerman

Civil Engineer

(319) 356-5044

[email protected]


Second Ave Bridge Replacement Project ¯

1st A

ve

2nd A

ve

3rd Av

e

Muscatine Ave

F St

D St




SPRUCE STREET (1300 – 1400 BLOCK) WATER MAIN REPLACEMENT PROJECT

PROJECT BACKGROUND

This project will include the installation of approximately 875 linear feet of new 8” water main along the

1300 and 1400 Blocks of Spruce Street. The new water main will replace existing 6” cast iron water

mains that have a history of breaks. Also included in the project is the installation of new hydrant

assemblies, connection to existing water mains, connection of existing services, replacement of pavement

and sidewalk (as necessary), surface restoration, and other related work.

PROJECT OBJECTIVE




coordination with the utility owners during the design process. The consultant shall also consider leaking

underground storage tank (LUST) sites within the area, and determine if there is a need for nitrile gaskets

or other measures. A preliminary layout of the proposed main is included for informational purposes.

PROJECT LOCATION

Along the 1300 and 1400 Blocks of Spruce Street.

PROJECT BUDGET


PROJECT SCHEDULE

The City desires to complete the project in a timely manner, with construction of the project completed in

2020.

PROJECT CONTACT

Joe Welter, PE, PMP


(319) 356-5144

[email protected]

Spruce St Water Main Replacement ¯

Lower Muscatine Rd

Deforest Ave

Highland Ave

Pine St

Spruce St

Sycamore StFriendly Ave




WETHERBY PARK IMPROVEMENTS

PROJECT BACKGROUND

Wetherby Park is a 24.3-acre park located at 2400 Taylor Drive. The 2017 Park Master Plan identified

accessibility and maintenance as deficient at Wetherby Park and scheduled the park for improvements in

2020. Those improvements include replacement of the current restrooms, shelter and play area. The new

shelter and restroom building must meet the design standards of the 2017 Iowa City Park Master Plan.

This project does not include Wetherby Park community gardens, edible forest, sport courts, splash pad or

parking area.

PROJECT OBJECTIVE

This project will include preliminary and schematic design, which will entail public meetings— such as

neighborhood and park commission meetings, site review and survey, and an initial project estimate.

Once a preliminary estimate is established, the work will include design development, bid documents and

construction management for the replacement of the picnic shelter, restroom, and playground area. The

design should integrate the following items:

• Design of a playground area to replace current play area.

• Bid documents will include the installation of pre-selected play equipment.

• Removal of the existing shelter, play equipment, pavement, and utilities.

• Site grading and erosion control.

• Installation of water service, sanitary service, storm sewer, and electrical systems including

lighting and ventilation.

• Construction of an open shelter and a single-stall rest room building in a design prescribed by

2017 Iowa City Park Master Plan. A Romtec brand structure or equivalent to meet Master Plan

guidelines is acceptable to the City.

• Design of accessible paths from street to playground, shelter, restrooms and surrounding park

trails.

• Design will include a park sign, drinking fountain, benches, bike repair station, dog litter bag

station, garbage & recycling containers as prescribed by the 2017 Iowa City Park Master Plan.

• Site landscaping.

PROJECT LOCATION

The project is located at 2400 Taylor Drive, Iowa City, Iowa.

PROJECT BUDGET

Total project budget including design fees, playground purchase and park construction is $550,000.

PROJECT TIMELINE

Project to bid in Winter 2019/2020 with construction completion by August 15, 2020.



PROJECT CONTACT

Juli Seydell Johnson

Director of Parks & Recreation

(319) 356-5104

[email protected]


Wetherby Park Improvements ¯



Appendix A



CONSULTANT AGREEMENT

THIS AGREEMENT, made and entered into this ___________ day of ____________________,

______________, by and between the City of Iowa City, a municipal corporation, hereinafter referred to as

the City and _____________________, of _____________________, hereinafter referred to as the

Consultant.

INSERT BRIEF PROJECT DESCRIPTION BEGINNING WITH “WHEREAS”

NOW THEREFORE, it is agreed by and between the parties hereto that the City does now contract with the

Consultant to provide services as set forth herein.

I. SCOPE OF SERVICES

Consultant agrees to perform the following services for the City, and to do so in a timely and

satisfactory manner.

INSERT DESCRIPTION OF SCOPE OF SERVICES

II. TIME OF COMPLETION

The Consultant shall complete the following phases of the Project in accordance with the schedule shown.

INSERT SCHEDULE OF SERVICES

III. GENERAL TERMS

A. The Consultant shall not commit any of the following employment practices and agrees to

prohibit the following practices in any subcontracts.

1. To discharge or refuse to hire any individual because of their race, color, religion,

sex, national origin, disability, age, marital status, gender identity, or sexual

orientation.

2. To discriminate against any individual in terms, conditions, or privileges of

employment because of their race, color, religion, sex, national origin, disability, age,

marital status, gender identity, or sexual orientation.

B. Should the City terminate this Agreement, the Consultant shall be paid for all work and

services performed up to the time of termination. However, such sums shall not be greater

than the "lump sum" amount listed in Section IV. The City may terminate this Agreement

upon seven (7) calendar days' written notice to the Consultant.



C. This Agreement shall be binding upon the successors and assigns of the parties hereto,

provided that no assignment shall be without the written consent of all Parties to said

Agreement.

D. It is understood and agreed that the retention of the Consultant by the City for the purpose of

the Project shall be as an independent contractor and shall be exclusive, but the Consultant

shall have the right to employ such assistance as may be required for the performance of the

Project.

E. It is agreed by the City that all records and files pertaining to information needed by the

Consultant for the project shall be available by said City upon reasonable request to the

Consultant. The City agrees to furnish all reasonable assistance in the use of these records

and files.

F. It is further agreed that no Party to this Agreement shall perform contrary to any state,

federal, or local law or any of the ordinances of the City of Iowa City, Iowa.

G. At the request of the City, the Consultant shall attend meetings of the City Council relative to

the work set forth in this Agreement. Any requests made by the City shall be given with

reasonable notice to the Consultant to assure attendance.

H. The Consultant agrees to furnish, upon termination of this Agreement and upon demand by

the City, copies of all basic notes and sketches, charts, computations, and any other data

prepared or obtained by the Consultant pursuant to this Agreement without cost, and without

restrictions or limitation as to the use relative to specific projects covered under this

Agreement. In such event, the Consultant shall not be liable for the City's use of such

documents on other projects.

I. The Consultant agrees to furnish all reports, specifications, and drawings, with the seal of a

professional engineer affixed thereto or such seal as required by Iowa law.

J. The City agrees to tender the Consultant all fees in a timely manner, excepting, however, that

failure of the Consultant to satisfactorily perform in accordance with this Agreement shall

constitute grounds for the City to withhold payment of the amount sufficient to properly

complete the Project in accordance with this Agreement.

K. Should any section of this Agreement be found invalid, it is agreed that the remaining

portion shall be deemed severable from the invalid portion and continue in full force and

effect.

L. Original contract drawings shall become the property of the City. The Consultant shall be

allowed to keep reproducible copies for the Consultant's own filing use.

M. Fees paid for securing approval of authorities having jurisdiction over the Project will be

paid by the City.

N. Upon signing this agreement, Consultant acknowledged that Section 362.5 of the Iowa Code

prohibits a City officer or employee from having an interest in a contract with the City, and



certifies that no employee or officer of the City, which includes members of the City Council

and City boards and commissions, has an interest, either direct or indirect, in this agreement,

that does not fall within the exceptions to said statutory provision enumerated in Section

362.5.

O. The Consultant agrees at all times material to this Agreement to have and maintain

professional liability insurance covering the Consultant’s liability for the Consultant’s

negligent acts, errors and omissions to the City in the sum of $1,000,000.

IV. COMPENSATION FOR SERVICES

INSERT DESCRIPTION OF COMPENSATION

V. MISCELLANEOUS

A. All provisions of the Agreement shall be reconciled in accordance with the generally accepted

standards of the Engineering Profession.

B. It is further agreed that there are no other considerations or monies contingent upon or resulting

from the execution of this Agreement, that it is the entire Agreement, and that no other monies or

considerations have been solicited.

C. This Agreement shall be interpreted and enforced in accordance with the laws of the State of

Iowa. Any legal proceeding instituted with respect to this Agreement shall be brought in a court

of competent jurisdiction in Johnson County, Iowa. The parties hereto hereby submit to personal

jurisdiction therein and irrevocably waive any objection as to venue therein, including any

argument that such proceeding has been brought in an inconvenient forum.

FOR THE CITY FOR THE CONSULTANT

By: By:

Title: Title:

Date: Date:

ATTEST:

Approved by:

City Attorney's Office

Date



Appendix B



CITY OF IOWA CITY WAGE THEFT POLICY

It is the policy of the City of Iowa City, as expressed by City Council Resolution No. 15-364 adopted on

November 10, 2015, not to enter into certain contracts with, or provide discretionary economic

development assistance to, any person or entity (including an owner of more than 25% of the entity) who

has admitted guilt or liability or been adjudicated guilty or liable in any judicial or administrative

proceeding of committing a repeated or willful violation of the Iowa Wage Payment Collection law, the

Iowa Minimum Wage Act, the Federal Fair Labor Standards Act or any comparable state statute or local

ordinance, which governs the payment of wages, for a period of five (5) years from the date of the last

conviction, entry of plea, administrative finding or admission of guilt. (hereinafter “Wage Theft Policy”)

I. Application. The Wage Theft Policy applies to the following:

a. Contracts in excess of $25,000 for goods, services or public improvements.

b. Contracts for discretionary economic development assistance. “Discretionary” economic

development assistance shall mean any economic development assistance provided by the City of

Iowa City that is not required by law.

II. Exceptions. The Wage Theft Policy does not apply to emergency purchases of goods and services,

emergency construction or public improvement work, sole source contracts excepted by the City’s

purchasing manual, cooperative/piggyback purchasing or contracts with other governmental entities.

III. Affidavit. The contracting entity must complete the attached affidavit showing compliance

with the Wage Theft Policy and provide it to the Contracting Department prior to the execution of

the contract.

Contract provision: Any contract to which this policy is applicable will include the following contract

provision: If the City becomes aware that a person or entity (including an owner of more than 25% of the

entity) has admitted guilt or liability or been adjudicated guilty or liable in any judicial or administrative

proceeding of committing a repeated or willful violation of the Iowa Wage Payment Collection law, the

Iowa Minimum Wage Act, the Federal Fair Labor Standards Act or any comparable state statute or local

ordinance, which governs the payment of wages, within the five (5) year period prior to the award or at

any time after the award, such violation shall constitute a default under the contract.

IV. Waivers. If a person or entity is ineligible to contract with the City as a result of the Wage Theft

Policy it may submit a request in writing indicating that one or more of the following actions have been

taken:

a. There has been a bona fide change in ownership or control of the ineligible person or entity;

b. Disciplinary action has been taken against the individual(s) responsible for the acts giving rise to

the violation(s);

c. Remedial action has been taken to prevent a recurrence of the acts giving rise to the

disqualification or default; or

d. Other factors that the person or entity believes are relevant.

The City Manager or Designee shall review the documentation submitted, make any inquiries deemed

necessary, request additional documentation if warranted and determine whether a reduction in the

ineligibility period or waiver is warranted. Should the City Manager or Designee determine that a reduction



or waiver of the ineligibility period is warranted the City Manager or Designee shall make such

recommendation to the City Council. The City Council will make a final decision as to whether to grant a

reduction or waiver.

Any objection that your company has regarding this policy must be stated in the space provided below. If

your company is in agreement with this policy and is able to uphold the policy, provide a statement in the

space provided below.

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_______________________________ ________________________________

Signature of Company Representative Date

City of Iowa City RFP - A UNESCO City of Literature...consultant agreement with the City of Iowa...

Documents

Transcript of City of Iowa City RFP - A UNESCO City of Literature...consultant agreement with the City of Iowa...