CITY OF INDEPENDENCE, MO PUBLIC UTILITY ADVISORY … - Agenda Packet.pdf · PUAB will be given a...

CITY OF INDEPENDENCE, MO PUBLIC UTILITY ADVISORY BOARD

August 23, 2018

Jack Looney, Chairperson Randy Vest, Vice-Chairperson Larry Porter Garland Land

Joe Zsak Jerry Adkins Mark McDonald

The PUBLIC UTILITIES ADVISORY BOARD will meet Thursday, August 23, 2018 at 2:30 p.m., at the Independence Utilities Center, in Room 117, First Floor. The Independence Utilities Center is located at 17221 E. 23rd Street South.

Agenda

A. Roll Call B. Approval of minutes of the special meeting of July 12, 2018* and the regular meeting of July

26, 2018*. C. Next special meeting date is scheduled for Thursday, September 6, 2018 at 2:30p.m., at the

Independence Utilities Center, 17221 E. 23rd Street South, in Room 117, 1st floor. D. Next regular meeting date is scheduled for Thursday, September 20, 2018 at 2:30p.m., at the

Independence Utilities Center, 17221 E. 23rd Street South, in Room 117, 1st floor. E. Presentations –

1. Blair Wildermuth Proclamation Presentation – Mayor Weir 2. WPC – Bio-Solids Study Presentation* – Lisa Phelps 3. IPL –

a. LED Streetlight Conversion Project* – Brent Gerling b. Rockwood Solar Farm Project* – Brent Gerling/Mark Rothmier

F. Action Items – None. G. Reports

1. WPC* 2. Water*

a. Dan Montgomery - Funds for City Market b. Mark Randall - Update on the Sale of Old Water Department Building on Truman Rd.

3. Power & Light* a. Laurie Brock - Fiscal Year End update on Employee Benefits, Retirements*, Etc. b. Mark Rothmier - Update on Missouri City Project

H. Board Member Comments I. Adjourn

* Information attached


Public Utilities Advisory Board Minutes Special Meeting – July 12, 2018

PUAB MEMBERS PRESENT PRESENT FROM POWER & LIGHTJack Looney, Chairperson Randy Hughes, Planning & Rates ManagerRandy Vest, Vice Chairperson Laurie Brock, Utility Finance ManagerGarland Land Mark Rothmier, Utility Project Dev. ManagerMark McDonald Jeff Barnett, Electric Distribution ManagerJoe Zsak Paul Lampe, System Operations ManagerJerry Adkins Mary Kay Alitz, Support Services Manager

Herb Webb, Customer Programs AdministratorPUAB MEMBERS NOT PRESENT Robert Stillwell, Planning & Rates SupervisorLarry Porter Brent Gerling, Engineer III

Russ Groves, Power Production ManagerPRESENT FROM WATER Mike Murray, Security/NERC Compliance Mgr.Dan Montgomery, Director Janna Weir, System Programs SupervisorMatt McLaughlin, Deputy Director Emily Brazeal, System Programs CoordinatorTom Heinkel, Customer Service Manager Steve Arnold, Cyber Physical Security Supv.

John Keith, GIS SupervisorPRESENT FROM WATER POLL. Jim Nail, NERC Reliability Program Admin.Lisa Phelps, Acting Director Bev Lee, Division Admin. Specialist

Khristina Irvine, Administrative Specialist IIIOTHERS PRESENTMark Randall, Asst. City ManagerDayla Schwartz, City CounselorSteve Wagner, Technology Services

______________________________________________________________________________________

The meeting was called to order by Chairperson, Jack Looney at 2:30 p.m. at the Independence Utilities Center, 17221 E 23rd St. S, Independence, Missouri. A. Roll Call – The Board was able to establish a quorum, all board members were present except

Larry Porter.

B. Next Meeting Date – The next PUAB meeting is scheduled for Thursday, July 26, 2018 at 2:30 p.m. at the Independence Utilities Center, 17221 E. 23rd Street South.

Workshop – Mr. Looney said members have not been getting information as quickly as they should, so the board has decided to hold a special meeting for a workshop to discuss things. The board may call a few special meetings in the future. Khristina Irvine will tentatively schedule the meeting room for the first Thursday of each month for the next six months for


these meetings. The board will inform her in advance as to the cancellation of the room if necessary.

C. Action Items –

1. A motion was made to hold a special workshop meeting 2 weeks before the regular meeting to determine the needs in between the regular meetings. Mr. McDonald made the motion. Mr. Vest seconded the motion. Jack Looney added the meetings can be amended as needed. The motion passed with a vote of four to one, as amended.

2. Mr. Looney asked if the board would like to move forward with doing a broad assessment of IPL budgeting, staffing, spending, rates, etc. The board agreed to move forward with a vote of four to one.

D. Presentations –

1. Electric Rate Presentation – Randy Hughes reported on the Electric Rates for IPL containing such topics as rates prior to 2006, rates post 2006, Capacity and Replacement Capacity, Administrative Cost, Regulatory Impacts, Historic Rate Changes, 2015 Rate Study, Rate Comparisons, Financial Condition, Rate issues & Schedules,

E. Comments/Questions:

1. Lisa Phelps requested the August 16 meeting be moved back to August 23 due to the Bio-Solids studying coming back later than expected. The board agreed to move the meeting.

2. Mark Randall reminded the board that they are invited to the City Council meeting on October 13 from 5:30-8:30pm. to see AMI presentation from five vendors. Khristina Irvine will send out AMI background information from the past, health and safety information, contractor and sub-contractor information as well as a scoring card for the meeting.

3. Mr. Looney requested additional information on the LED Street Lighting Conversion Project: Ordinance, Evaluations, Total Cost & Energy Savings.

4. Mr. Looney requested the final Rules of Procedures adopted by the board be sent to the City Clerk to document, as well as to the City Staff and Board Members.

5. Mr. Looney requested that monthly/bi-monthly standing items (i.e.: Sale of old Water Department Building and Updates on Missouri City Projects) be highlighted somehow on the action item list.

6. Mr. Looney requested the rate presentation that Randy Hughes presented by sent electronically to all board members.

E. Adjourn – A motion for adjournment was made by Mr. McDonald. A second was made by

Ms. Zsak. The vote was unanimous and the PUAB meeting was adjourned at 3:57 p.m.


Public Utilities Advisory Board Minutes July 26, 2018

PUAB MEMBERS PRESENT PRESENT FROM POWER & LIGHTJack Looney, Chairperson Mark Randall, ACM/Director of UtilitiesRandy Vest, Vice Chairperson Laurie Brock, Utility Finance ManagerGarland Land Jeff Barnett, Electric Distribution ManagerMark McDonald Paul Lampe, System Operations ManagerJerry Adkins Marty Barker, Power Production ManagerLawrence Porter Randy Hughes, Planning & Rates ManagerJoe Zsak Robert Stillwell, Planning & Rates Supervisor

Khristina Irvine, Administrative Specialist IIIPRESENT FROM WATER Dan Montgomery, Director OTHERS PRESENTMatt McLaughlin, Deputy Director Karen DeLuccie, Council Member

Dayla Schwartz, City CounselorPRESENT FROM WATER POLL. Steve Wagner, Technology ServicesRich KempleKarla Pierce

______________________________________________________________________________________

The meeting was called to order by Chairperson, Jack Looney at 2:31 p.m. at the Independence Utilities Center, 17221 E 23rd St. S, Independence, Missouri. A. Roll Call – The Board was able to establish a quorum, all board members were present.

B. Approval of minutes of the meeting of June 21, 2018 - Mr. Looney asked the Board for any

changes to the minutes as received. Mr. Porter made a motion to approve the minutes as written. Mr. Vest seconded the motion. The vote was unanimous and the minutes were approved as written.

C. Next Meeting Date – The next regular PUAB meeting is scheduled for Thursday, August 26, 2018 at 2:30 p.m. at the Independence Utilities Center, 17221 E. 23rd Street South.

D. Presentations – 1. IPL – Master Plan Basics – Randy Hughes discussed such topics as SPP

Market, Today’s Electric Market, Accredited Capacity, the Cost of Accredited Capacity, IPL Units: 2% of Energy, the Price of Energy, IPL Price Locations, LMP Example, Wind and Negative LMP’s, IPL LMP Impacts, Annual Results, Decision Economics, Policy Decision, Master Plan Preliminary Results, Dogwood Risks, Policy Decision and Next Steps.

E. Action Items – None


F. Reports

1. WPC – Rich Kemple, nothing further to discuss. 2. Water – Dan Montgomery, nothing further to discuss. 3. IPL – Mark Randall discussed AMI vendor presentations, PUAB invited to council

meeting on August 13. Presentations will be given by vendors that scored 80% or higher. There are five vendors, bringing best and final offers. They will be giving 20 min presentations, 10 minutes for council questions and then 5 minute break. Council and PUAB will be given a score card to rate the vendors. Hopefully the will be at least the nine items addressed by each vendor. If you have questions on rating criteria, please call Mark Rothmier. Robert Stillwell is going to talk to you about street lighting. Robert Stillwell discussed the street lighting project with such topics as: finalized in 2014, talked about billing, fuel cost adjustment, total billed, % increase/decrease from previous year, MWH sold, cost per kWh, CIP cost $4,403,687. There was much discussion on the street light project.

G. Board Comments/Questions: 1. Mr. Vest requested that Lisa Phelps prepare comments on the regulatory fees on WPC’s

portion of the monthly bills, the amount is $12. Rich Kemple said he would give the information to Lisa.

2. Mr. Porter would like to compliment the Water Department Customer Service Clerks. He observed the customers badgering clerks, they were very polite courteous and came up with answers. Dan Montgomery said thank you, I will pass that on to everyone.

3. Mr. Looney asked if board members would please fill out the Emergency Contact form that was handed out a few weeks ago and get those in to Khristina Irvine.

4. Mr. Vest asked about the status of industrial park? Mark Randall replied that it is still on-going. There is another customer looking at that area, bigger area with more property but we don’t have many details yet. We will get back with you when more info. is available.

5. Mr. Looney stated there will not be a special workshop meeting for August 9. 6. Mr. Land stated that Action 41 News is doing a piece on the Rockwood Solar Farm. He

would like an update on the farm with annual cost of farm, IPL customers subsidizing this, is it sold out, who subcontractors are developing it, etc. What about battery storage, status. Information at the next regular meeting would be fine. Mark Randall responded we can definitely get a presentation together for the next regular meeting. The north part of property is still up for grabs. Asking for public input for this in the future, green space, etc.

7. Mr. Land stated there needs to be a new vote for chair and vice chair terms. Asking for nominations for chair, Mr. Land nominated Mr. Looney, seconded by Mr. McDonald. Mr. Land proposed a motion to re-elect Mr. Looney for chair. The vote passed unanimously with all in favor. Mr. Looney then nominated Mr. Vest for Vice Chair, seconded by Mr. McDonald. Mr. Looney proposed a motion to re-elect Mr. Vest for Vice Chair. The vote passed unanimously with all in favor.

H. Adjourn – PUAB meeting was adjourned by Mr. Looney without a motion and vote at 4:13 p.m.

PUAB Agenda Items To Cover

Presented by:

J. Brent Gerling, PE

Distribution Engineer

PUAB Requested Information On: Evaluations Related to the LED Project

Summarize Timeline of Bid Request

Ordinance Approved by Council

Ordinance and Consent Agenda

Total Cost and Projected Energy Savings

Estimated Savings for LED vs. HID

City payments for Street Light Program

Additional Q&A

LED Street Light Evaluations Summary & Bid History Bid 1: RFP P-12-349 LED Street Light Changeout

May 24, 2012 – July 24, 2012

Bid 2: RFP P-12-358 LED Street Light Changeout (Re-Bid) July 24, 2012 – Nov 1, 2012

Bid 3: RFP P-12-361 LED Street Lights October 31, 2012 – March 4, 2013

Bid 4 RFP P-12-363 LED Street Light Installation Nov 8, 2012 – March 2013

Bid 5: Invitation to Bid UEC 13-01 LED Street Light Construction March 20, 2013 – May 6, 2013

(attached handout)

Council Ordinance & Agenda Consent Agenda: Purchasing the LED Luminaires

http://agendas.indepmo.org/Coversheet.aspx?itemid=6006&meetingid=278 (attached handout)

Council approved March 2013

Ordinance No. 18104 – Council Approved May 6, 2013

Contract with Mark One for Installation (attached handout)

http://agendas.indepmo.org/Coversheet.aspx?itemid=6006&meetingid=278



Costs & Savings Cost of Lights - $ 3,321,433.00

Cost of Installation - $ 855,555.43

Total Cost- $ 4,176,988.43

Energy Savings Over 10 years- $ 2,801,400.00

Maintenance Savings Over 10 years - $ 1,394,593.00

Total Savings - $ 4,195,993.00

City Streetlight Payment History Fiscal Year

20-4356 Street Light Billing

20-4357 Fuel Cost Adjustment

Total Billed % increase/

decrease from previous year

MWH Sold Cost per KWH

1998-1999 $ 703,098.24 $ (83,458.86) $ 619,639.38 8,550 $ 0.072

1999-2000 $ 738,132.73 $ (89,775.45) $ 648,357.28 4.63% 8,528 $ 0.076

2000-2001 $ 764,965.00 $ (6,986.25) $ 757,978.75 16.91% 8,491 $ 0.089

2001-2002 $ 821,094.09 $ (57,526.07) $ 763,568.02 0.74% 8,742 $ 0.087

2002-2003 $ 861,593.78 $ (40,496.73) $ 821,097.05 7.53% 8,772 $ 0.094

2003-2004 $ 901,666.37 $ (18,576.50) $ 883,089.87 7.55% 9,038 $ 0.098

2004-2005 $ 957,103.92 $ (8,875.82) $ 948,228.10 7.38% 9,228 $ 0.103

2005-2006 $ 1,015,538.12 $ 53,276.74 $ 1,068,814.86 12.72% 9,167 $ 0.117

2006-2007 $ 1,073,876.84 $ 78,863.82 $ 1,152,740.66 7.85% 9,248 $ 0.125

2007-2008 $ 1,161,530.46 $ 108,827.36 $ 1,270,357.82 10.20% 9,560 $ 0.133

2008-2009 $ 1,267,403.33 $ 108,251.89 $ 1,375,655.22 8.29% 9,685 $ 0.142

2009-2010 $ 1,451,891.50 $ 102,773.73 $ 1,554,665.23 13.01% 9,958 $ 0.156

2010-2011 $ 1,486,277.49 $ 39.56 $ 1,486,317.05 -4.40% 10,185 $ 0.146

2011-2012 $ 1,315,773.59 $ 50.86 $ 1,315,824.45 -11.47% 10,403 $ 0.126

2012-2013 $ 561,792.05 $ 2,840.68 $ 564,632.73 -57.09% 10,441 $ 0.054

2013-2014 $ 506,011.31 $ 3,992.41 $ 510,003.72 -9.68% 5,890 $ 0.087

2014-2015 $ 412,554.12 $ - $ 412,554.12 -19.11% 4,121 $ 0.100

2015-2016 $ 295,374.88 $ - $ 295,374.88 -28.40% 4,015 $ 0.074

2016-2017 $ 162,790.32 $ - $ 162,790.32 -44.89% 3,670 $ 0.044

2017-2018 $ 172,820.47 $ - $ 172,820.47 6.16% 3,719 $ 0.046

Note that IPL spent $4,403,687 in capital project 70211202 including capitalized interest which went into Plant in Service in June 2014.

Questions?

Rockwood

Solar Farm and

ISF2

PUAB Agenda Items To Cover

Presented by:

J. Brent Gerling, PE

Distribution Engineer

PUAB Requested Information On:

MW’s Installed for Phase II Two Separate Locations

Percent (%) of CSP Subscriptions Solar Farm(s) Phase 1 & Phase II

Annual Cost vs IPL Revenue Cost for Power

Revenue Explained

Land Acquisition and Lease Payment

Contractors and Subcontractors

IPL Cost of Interconnection

Distribution Build Out Expenses

Additional Q&A

Mega Watt’s (MW) Installed

Phase II consisted of two separate

locations – Rockwood(RSF) and ISF2

Rockwood Solar Farm = 4.4 MW

Independence Solar Farm 2 = 4.0 MW

Total for Phase II = 8.4 MW

Independence Solar Farm (1) = 3.0 MW

Total Solar (PV) Installed = 11.4 MW

Phase I Competitive Bids

All bids

High Prices

Smaller projects:

Higher $/MWh

Lower Total Cost

Faster Breakeven (CSP Contributions pay

higher percentage of cost)

MC-Power

Best combination of size and price

Phase I Evaluation

Market Price Forecast: High Escalation

EPA: Increasing Energy Price

CO2 Tax likely

Fracking restrictions pending

Natural Gas Price Forecast: High

Escalation

Solar RECs add revenue

Breakeven: 8-10 years

What Changed

New Market Rules: Lower Prices

EPA Regulations less likely

Natural Gas Forecasts: Low Escalation

Market Price Forecast: Low Escalation

Missouri Solar RECs: No Value

Breakeven: None

Percent of CSP Subscriptions

CSP – Community Solar Program

Residents commit to purchase power (attached handout)

Independence Solar Farm (ISF) – 100%

Phase II (RSF & ISF2) – 49% (8/16/18)

Total CSP (Phase1 & Phase II) – 67.1% (8/16/18)

Cost vs. Revenue

IPL Cost for Solar Power - $81.5 MWhr

IPL Cost for Alternative Power - $28.24 MWhr

CSP Participation Rate - $16.50 MWhr

Contracted (25yr) Cost for Solar Power for

Phase 1 & Phase II with CSP at 100% -

($15,401,585.00) Loss

(attached handout)

Land & Lease

November 2017 – Independence

purchases Rockwood site (94 acres) for

$985,000.00

November 2017 – 30-year Lease with MC

Power for 31.29 acres - $500,000.00

$250,000.00 on Lease date

$250,000.00 on Commission date (Solar Farm)

Approximately 40 acres available for

future use. (attached handout)

Contractors & Sub-Contractors

Two contracts between MC Power and the City of Independence / IPL.

Power Purchase Agreement (PPA)

Small Generating Interconnection Agreement (SGIA)

(attached handout)

All of owners (“Power Generator”) construction contracts are independent of the above agreements with the city.

Interconnection Costs

Distribution Build-Out for Two sites:

ISF2

Labor - $ 13,392.10

Material - $ 21,358.64

Total - $ 34,750.74

RSF

Labor - $165,889.92

Material - $125,596.65

Total - $291,486.57

Grand Total - $326,237.31

Questions?

INDEPENDENCE POWER & LIGHT DEPARTMENT Independence, Missouri

Schedule CSP-1

Community Solar Program Service

Revised CSP-1 Schedule of Rates, 7-6-16

AVAILABLE Electric service is available under this schedule in the entire area receiving electric service from Independence Power and Light. APPLICABLE To all electric customers inside the City Limits of Independence, Missouri taking electric service from Independence Power and Light. CHARACTER OF SERVICE Alternating current, 60 cycles; at supply voltages, single or three phase, as appropriate for the customer’s class rate schedules. PARTICIPATION LEVEL Customers may participate in units of whole kilowatts (kW) from a minimum of 1-kilowatt, up to a limit of kWs that are expected to deliver no more than 40% of customer’s average monthly energy usage as determined at the sole discretion of IPL. Each kW-unit is projected to produce an average of 144 kilowatt-hours (kWh) per month over a typical 12-month period. As a group, Commercial and Industrial customers are limited to 85% of the Phase I Facility’s 3,000 kW Capacity (2,550 kW), reserving 15% of the Phase I Facility’s Capacity for Residential customers (450 kW). Individual Commercial and Industrial accounts are limited to 33% of the solar capacity (990 kW: approximately 1.7 million kilowatt-hours per year or 142,000 kilowatt-hours per month) IPL, in its sole discretion, may adjust these limits at any time based on observed customer participation rates. IPL reserves the right to suspend acceptance of new Participants in the Community Solar Program at any time in the future. ENERGY RATES Customers participating in the Community Solar Program (CSP-1 Service) will be billed at their standard billing rates under their existing rate schedule with the additions detailed below. Customers participating in the Community Solar Program will pay a fixed Additional Fee of $2.37 per monthly billing cycle for each one-kW of participation. This price is equivalent to paying an Additional Fee of 1.65 cents per kWh for the “Projected” average monthly energy


Schedule CSP-1



produced during the first full year of the Phase I Solar Farm’s operation. The charge of 1.65 cents per kWh of solar energy will remain fixed for the duration of Customer’s participation in the Community Solar Program. All other terms and conditions of IPL’s Schedule of Rates will remain in effect. Future Billing. IPL may, at its sole discretion, modify Billing to move from “Projected” average monthly solar energy production to “actual” monthly solar energy production. This change will continue the price of 1.65 cents per kWh for solar energy and will not increase customer’s annual cost for participating in the Community Solar Program. Customer acknowledges that IPL’s current billing system cannot accommodate billing based on actual solar energy production and a new billing system may be implemented to allow this change in Billing. Future Rate Changes (Protection from Rate Increases). Through the Term of this Agreement or until the Agreement is terminated by IPL or the Customer: If the “Energy” rates published in Customer’s existing Schedule of Rates are decreased through action by the Independence City Council, Customers under the CSP-1 Rate will be billed at the lower “Energy” rates plus the cost adder for solar energy. If the Customer’s “Energy” rates change due to a rate increase implemented through City Council action, the Customer will receive an offsetting Solar Credit for the amount of the “Energy” rate increase associated with the Customer’s contracted solar-energy level. This credit will not be applicable to other Customer charges. The Solar Credit will NOT include routine changes to the Fuel Cost Adjustment (the FCA, or its potential future replacement). The FCA currently changes monthly. The Solar Credit will NOT include rate changes caused by moving all or portions of the Fuel Cost Adjustment (FCA) into base “Energy” rates, as this change will not result in higher Customer bills for the same levels of energy use. All other terms, conditions, and charges (other than “Energy” rates), in IPL’s Schedule of Rates will remain in effect, including future changes to those other terms, conditions and charges. PAYMENT Monthly bills will be rendered NET, payable on or before the due date of the net monthly bill. The gross monthly bill, which is 105 percent of the net monthly bill, will be collected if monthly bill is not paid on or before due date. TERM OF PARTICIPATION


Schedule CSP-1



This Agreement shall begin on the customer’s next monthly billing cycle following the date this Agreement is signed by IPL and will continue in effect for a minimum of 60 months (5 years) with annual, automatic one-year renewals thereafter until December 31, 2031. The Customer may terminate this Agreement at any time by giving written notice to IPL. IPL may, in its sole discretion, extend the Term beyond December 31, 2031 by giving written notice to the Customer. Termination will be effective on the customer’s next monthly billing cycle following IPL’s receipt of the written notice. TERMS OF SERVICE Service rendered under this schedule is subject to the Department's standard rules and regulations. SPECIAL CONDITIONS Customers participating in the Community Solar Program (Schedule CSP-1) must execute the Independence Power & Light Community Solar Program, Phase I Agreement and it must be signed and approved by IPL prior to taking effect.


Schedule CSP-1



INDEPENDENCE POWER & LIGHT COMMUNITY SOLAR PROGRAM, PHASE I AGREEMENT

CUSTOMER INFORMATION: CHECK ONE: Residential _____ Commercial/Industrial _____ Name: _________________________________________________________________ Service Address: _________________________________________________________ Mailing Address: _________________________________________________________ City: ___________________________________________________________________ State: _____________________________Zip Code: ______________ Telephone______________________________________________________________ Email: _________________________________________________________________ PARTICIPATION: Please provide me with _____________kilowatt (kW) units of solar energy. A total of 3,000 kW units are available from the Phase I Solar Farm. Each kW unit is projected to generate an average of 144 kilowatt-hours (kWh) of energy per month on an annual basis. I agree to the Terms and Conditions listed below. I understand that this Agreement will become effective when Independence Power & Light (IPL) approves it, below. I agree that billing under the terms of this Agreement will begin on the first day of the billing month following the effective date of this Agreement. Customer’s Proportionate Share of solar energy will be the percentage of The Solar Farm’s energy production attributed to the number of kW units noted above. Solar Renewable Energy Credits (SRECS): Customers have two options: 1) Allow IPL to keep and sell SRECs associated with the Customer’s Proportionate Share of solar energy production to help support solar energy in Independence, Missouri or 2) Request that IPL retire Customer’s Proportionate Share of SRECs. CHECK ONE: 1). ____Allow IPL to retain and sell SRECs 2). ____Retire SRECs REFUNDABLE DEPOSITS Residential = $25 per kW up to $200: Refundable after 24 continuous months in the Program. Commercial/Industrial = $50 per KW up to $1,500: Refundable after 60 continuous months in the Program. CUSTOMER SIGNATURE: __________________________________________ Date: _________


Schedule CSP-1



FOR OFFICE USE ONLY: Account Number (supplied by IPL): ___________________________________________

# kW Units

Estimated Monthly Solar

Energy Produced

Estimated Monthly

Price

Average Customer Monthly

Energy Use

Percent of Monthly

Energy Use Approved

By

IPL APPROVAL: _____________________________________ Date: ________________ MAILING INSTRUCTIONS: You can submit your application to IPL by any of the following methods: By Mail Independence Power & Light P.O. Box 1019 Independence, MO 64051-0519 Attention: Support Services Administrator Electronically-email [email protected]. Fax: 816-325-7470; Attention, Support Services Administrator In Person Independence Power & Light 17221 E 23rd St S Independence, MO 64057 (Office hours: 8:00 AM to 4:30 PM, Monday-Friday (other than City holidays)

mailto:[email protected]


Schedule CSP-1



CUSTOMER PARTICIPATION LIMITS 1. At all times during the term of this Agreement, Customers participating in this Agreement

must have an electric service account in good standing with IPL that receives metered electric service from IPL and is served by IPL’s electric distribution system. Good Standing is defined as no more than two late payments in a twelve month period.

2. The minimum allowable Solar Allocation is one-kilowatt (1 kW) and Allocations will only be granted on the basis of whole kilowatts.

3. Customers are limited to Solar Allocations up to 40% of customer’s average monthly energy usage as determined at the sole discretion of IPL.

4. As a group, Commercial and Industrial customers are limited to 85% of the Phase I Facility’s Capacity (2,550 kW), reserving 15% of the Phase I Facility’s Capacity for Residential customers (450 kW).

5. Individual Commercial and Industrial accounts are limited to 33% of the solar capacity (990 kW: approximately 1.7 million kilowatt-hours per year or 142,000 kilowatt-hours per month)

6. IPL, in its sole discretion, may adjust these limits at any time based on observed customer participation rates.

7. IPL reserves the right to suspend acceptance of new Participants in the Community Solar Program at any time in the future.

TERMS AND CONDITIONS

1. Solar Energy Service. IPL agrees to furnish and Customer agrees to accept and purchase,

at the single electric service point and Service Address listed above, the solar energy generated by the number of kW Units indicated on Page 1 of this Agreement.

2. Solar Energy. Customer acknowledges that once solar energy is transmitted onto IPL’s electric distribution system, it is physically impossible to distinguish solar energy from energy produced by other means. Customer agrees that participation in the Community Solar Program helps support the use of solar energy in the IPL service territory, but energy actually delivered to Customer’s electric service address will be supplied from a mix of energy technologies.


Schedule CSP-1



3. Price and Billing for Solar Energy. Each one-Kilowatt (kW) unit of participation noted on Page 1 of this Agreement is projected to provide, on average, 144 kilowatt-hours (kWh) of solar energy per month (1,726 kWh per year).

Customers participating in the Community Solar Program will pay a fixed Additional Fee of $2.37 per monthly billing cycle for each one-kW of participation. This price is equivalent to paying an Additional Fee of 1.65 cents per kWh for the “Projected” first-year annual energy produced by each one-kW of installed solar generating capacity. The charge of 1.65 cents per kWh of solar energy will remain fixed for the duration of Customer’s participation in the Community Solar Program.

a. Future Billing. IPL may, at its sole discretion, modify Billing to move from “projected” average monthly solar energy production to “actual” monthly solar energy production. This change will continue the price of 1.65 cents per kWh for solar energy and will not increase customer’s annual cost for participating in the Community Solar Program. Customer acknowledges that IPL’s current billing system cannot accommodate billing based on actual solar energy production and a new billing system may be implemented to allow this change in Billing.

b. Future Rate Changes (Protection from Rate Increases). Through the Term of this Agreement or until the Agreement is terminated by IPL or the Customer:

If the “Energy” rates published in Customer’s existing Schedule of Rates are decreased through action by the Independence City Council, Customers under the CSP-1 Rate will be billed at the lower Schedule of Rates plus the cost adder for solar energy. If the Customer’s “Energy” rates change due to a rate increase implemented through City Council action, the Customer will receive an offsetting Solar Credit for the amount of the “Energy” rate increase associated with the Customer’s contracted solar-energy level. This credit will not be applicable to other Customer charges. The Solar Credit will NOT include routine changes to the Fuel Cost Adjustment (the FCA, or its potential future replacement). The FCA currently changes monthly. The Solar Credit will NOT include rate changes caused by moving all or portions of the Fuel Cost Adjustment (FCA) into base “Energy” rates, as this change will not result in higher Customer bills for the same levels of energy use. All other terms, conditions, and charges (other than “Energy” rates), in IPL’s Schedule of Rates will remain in effect, including future changes to those other terms, conditions and charges.


Schedule CSP-1



4. Solar Renewable Energy Credits (SRECs). The Solar Farm will be registered with the

North American Renewables Registry (NAR). Issuance of SRECs will be in accordance with regulations of NAR in existence at the time of SREC issuance. Customer shall not have any right, title, or interest in SRECs produced by the Solar Farm except as stated herein.

a. Customer shall not have right, title or interest in The Solar Farm.

b. Under current NAR regulations, SRECs are only issued in one Megawatt-hour (MWh) blocks for actual energy production from The Solar Farm. IPL will not be issued and cannot process, allocate, sell or retire SRECs until a whole MWh block has been generated and allocated to IPL. Customer’s allocation of their Proportionate Share of SRECs will initially be based on the amount of SRECs awarded by NAR calculated from the “Projected” 144 kWh of solar energy produced per one kW-unit per month rounded down to the nearest whole MWh, but may – at IPL’s sole discretion – be awarded based on Customer’s “Actual” Proportionate Share of SRECs awarded by NAR rounded down to the nearest whole MWh.

c. As stated and indicated on Page 1 of this Agreement, Customers have two options for their Proportionate Share of SRECs issued by NAR:

i. Allow IPL to retain and sell Customer’s Proportionate Share of SERs to other parties to help support solar energy use in IPL’s territory and to help maintain low overall electric rates, or

ii. Customer may choose to have IPL retire Customer’s Proportionate Share of SRECs.

5. Transfer of Agreement to New Address. If Customer relocates to another address within the City Limits of Independence, Missouri and served by IPL’s electric distribution system, then Customer may transfer this Agreement to the service point of the new address, provided that Customer begins IPL electric service at their new address within 6 months of the date the Customer discontinues solar energy service at the Service Address listed on Page 1 of this Agreement and maintains good standing with IPL.

6. Discontinuance of Electric Service. If Customer’s electric service with IPL is discontinued for any reason other than a transfer under item 6, above, then this Agreement shall terminate on the date electric service is discontinued.

7. Term. This Agreement shall begin on the customer’s next monthly billing cycle following the date this Agreement is signed by IPL and will continue in effect for a minimum of 60 months


Schedule CSP-1



(5 years) with annual, automatic one-year renewals thereafter until December 31, 2031. The Customer may terminate this Agreement at any time by giving written notice to IPL. IPL may, in its sole discretion, extend the Term beyond December 31, 2031 by giving written notice to the Customer. Termination will be effective on the customer’s next monthly billing cycle following IPL’s receipt of the written notice.

8. Refundable Deposits. After customer has continuously participated in this Agreement for the required length of time noted on Page one of this Agreement, Deposits will be refunded either by issuing a Check or by providing Billing Credits.

9. Force Majeure. Neither party shall be in default for failure to perform any obligation under this Agreement due to a cause beyond Customer’s or IPL’s reasonable control, including, without limitation, but not limited to, failure or delay by NAR to allocate, transfer or retire SRECs or changes in laws or regulations relating to SRECs. In the event of a change in laws or regulations relating to SRECs that (i) makes it more difficult, expensive, or impractical to perform this Agreement or (ii) reduces the economic or environmental benefits to either party, then either party may terminate this Agreement by giving written notice to the other party. If termination is driven by a change in law, Customer’s Deposit will be refunded.

10. Disclaimers. IPL MAKES NO REPRESENTATIONS REGARDING THE AVAILABILITY OF ENERGY FROM THE SOLAR FARM AND SHALL HAVE NO LIABILITY FOR THE FAILURE OF THE SOLAR FARM TO PRODUCE SOLAR ENERGY FOR ANY REASON OR REASONS. IPL DISCLAIMS ALL WARRANTIES REGARDING THE AVAILABILITY OF ENERGY FROM THE SOLAR FARM, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. CUSTOMER SHALL NOT HAVE ANY RIGHT, TITLE, OR INTEREST IN THE SOLAR FARM.

11. Waivers. Any waiver by either party of any rights with respect to default or any other matter arising in connection with this Agreement shall not be deemed to be a waiver with respect to any subsequent default or matter.

12. Governing Law and Venue. This Agreement shall be governed by MISSOURI law and federal laws applicable to SRECs. The venue for all actions arising out of this Agreement shall be the Circuit Court of JACKSON COUNTY, MIISSOURI.

13. Assignment. Customer shall not assign this Agreement, except to an affiliate that controls, is under common control with, or is controlled by Customer. This Agreement shall be binding on all permitted assignees. IPL may assign this Agreement in its sole discretion.

14. Entire Agreement. The entire Agreement shall consist of this application and all applicable rates, policies, rules, and regulations of IPL in effect at the time of provision of electric


Schedule CSP-1



service. In the event of a conflict, the rates, policies, rules, and regulations of IPL shall prevail. Advertising and informational brochures published by IPL shall not be part of this Agreement.

MEMORANDUM

Water Pollution Control DATE: August 9, 2018 TO: Public Utilities Advisory Board FROM: Lisa Phelps, Water Pollution Control Director SUBJECT: Budget/Finance Review for June, 2018 Total operating revenues through June, 2018 were $26,674,725, compared to $24,685,147 in June, 2017. Operations and maintenance expenses total $17,748,520 plus payments in lieu of taxes of $2,829,814, for a grand total of $20,578,334. In addition, depreciation expense through June is $3,572,494. $2,137,781 has been spent on capital projects through June, 2018. Budgetary department operating expenditures through June are $14,222,127, or 88.6% of the annual budget. Cash and investments total $13,258,710 at the end of June 2018, compared to $12,023,254 at the end of June, 2017. It should be noted that outstanding appropriations for sanitary sewer capital projects total $9,985,682 on June 30, 2018. To date, 45,097 sanitary sewer customers have been billed for a total of 4,105,485 hundred cubic feet of usage, compared to 44,739 customers and 4,074,582 hundred cubic feet in June, 2017, an increase of 0.8 percent.

WPC DASHBOARD JUNE, 2018

2017-2018 2016-2017

FISCAL YTD FISCAL YTD

Operating Revenues

Residential & Commercial - including Surcharges 26,674,725$ 24,685,147$

CCF 4,105,485 4,074,582 Number of Customers 45,097 44,739 Revenue per CCF $6.50 $6.06

Contract Waste 276,865 336,080 Intermunicipal Agreements 885,639 810,566 Change in Unbilled Sales 701,544 -78,736

Other 276,128 276,619

Total Operating Revenue $28,814,901 $26,029,676

Operating Expenses

Operations & Maintenance (O&M) 17,748,520$ 17,235,266$ Payments in lieu of Taxes 2,829,814 2,556,443Depreciation 3,572,494 3,526,226

Operating Income 4,664,073 2,711,741

Interest Income (Expense) (4,115,900)$ (4,323,895)$ Other, Net 166,715$ 268,354$

Net Income 714,888$ (1,343,800)$

Capital Projects & Reserves

Appropriated Funds - Capital Improvement 12,123,463$ 11,089,673$ Encumbered Funds - Capital Improvement 1,460,106$ 1,158,946$ Expended Funds - Capital Improvement 2,137,781$ 2,276,018$ Note: a portion of capital improvements funded via debt service

Available Cash Reserves (Projected Fiscal Year End) 7,790,748$ 9,239,642$

8/13/2018 PUAB Dashboard June - WPC

IPL DASHBOARD

MONTH ENDING: JUNE (Preliminary/Unaudited)

Operating Revenues

Retail Sales ($) 138,202,766$ 131,135,684$

Retail Sales (kWhs) 1,048,709,836 1,024,394,438

Cooling Degree Days vs. Normal (May-Sep) 7% -1%

Heating Degree Days vs. Normal (Oct-Apr) 8% -14%

Average Number of Customers 57,413 57,123

Average Retail Rate (Cents/kWh) 13.18 ¢ 12.80 ¢

Wholesale Sales ($) 3,087,644$ 1,751,022$

Wholesale (kWh) 82,073,542 80,002,411

Average Wholesale Revenue Rate (Cents/kWh) 3.76 ¢ 2.19 ¢

Total Energy Sales (kWh) 1,130,783,378 1,104,396,849

Transmission Revenue 4,509,773$ 3,318,389$

Other Operating Revenues 2,247,545$ 1,740,807$

TOTAL OPERATING REVENUE 148,047,728$ 137,945,902$

Revenue per Total Energy (Cents/kWh) 13.09 ¢ 12.49 ¢

Operating Expenses

Operations & Maintenance (O&M) 139,312,757$ 135,710,951$

Energy Purchased ($) 20,109,866$ 20,055,873$

Energy Purchased (kWh) 944,206,923 966,091,259

Average Energy Purchase Cost (Cents/kWh) 2.13 ¢ 2.08 ¢

Non-Operating Income/(Expenses)

Interest & Amortization Expenses on Revenue Bonds (6,887,211)$ (6,604,699)$

Other Non-Operating Income/(Expense), Net 1,967,683$ 499,119$

Net Income 3,815,443$ (3,969,890)$

Percentage of Operating Budget Spent/Encumbered 98.2% 92.0%

Cash & Investments; Debt Service

Cash & Bond Funds Committed for Capital Projects 20,415,249$ 16,954,262$

Funds Committed for Operating Reserves & SPP Refund 22,983,605$ 24,635,734$

Uncommitted/Available Funds 25,957,132$ 39,415,010$

TOTAL CASH 69,355,986$ 81,005,006$

Annual Debt Service 10,733,701$ 10,146,431$

Energy Statistics

Renewable Energy as % of Retail Sales (City facilities) 13.6% 14.0%

All-In Cost of Energy (Cents/kWh - includes debt service) 13.27 ¢ 13.21 ¢

Customer Assistance Programs

IRAP: Budget 187,700$ 162,360$

# Customers 3,604 3,279

IPL Spending 167,682$ 162,360$

I-Share: Budget 45,060$ 45,060$

Customer Contributions- IPL Matches: $ 71,762$ 38,185$

Residential Rebates: # of Customers 254 230

IPL Spending 67,539$ 62,685$

Commercial & E-Star Rebates: # of Customers 19 23

IPL Spending 115,590$ 114,699$

2017-2018

FISCAL YTD

2016-2017

FISCAL YTD

8/17/2018 2018-06 JUN

IPL Retirement Eligibility

TOTALLeave

Payouts @

Current

Levels

Leave

Payouts @

Current

Levels

Leave

Payouts @

Current

Levels

Leave

Payouts @

Current

Levels

Leave

Payouts @

Current

Levels

Leave

Payouts @

Current

Levels

Leave Payout Liability (current levels) 1,093,167$ 189,814$ 736,857$ 243,329$ 349,370$ 2,833,396$ 5,445,934$

# Employees - Full Eligibility Only 28 8 14 8 10 128 196

14% 4% 7% 4% 5% 65%

# Employees - Incl. Early Retirement at 55 74 9 9 3 7 94 196

38% 5% 5% 2% 4% 48%

Note: 27 current vacancies, excludes part-time/temporary employees.

6/30/2019 6/30/2020 6/30/21 6/30/2022 6/30/2023 After 6/30/23

8/21/2018 Retirements-IPL Aug 2018 Update

COUNCIL AGENDA

August 6, 2018 6:00 PM, Council Chambers

Agendas are published late in the week for the following week's Council business meetings. Changes made after the tentative agenda is published will be reflected in the latest version posted.

To view a Council meeting agenda, visit http://independencemo.org/agenda, and select 'Most Recent Council Agenda'.

INVOCATION

Lupe Moe, Lay Person Independence Stake, Public Affairs Council L.D.S.

THE PLEDGE OF ALLEGIANCE

ROLL CALL

PRESENTATION RESOLUTIONS

18-771 - A resolution recognizing Jennifer Polston, Animal Field Services Manager, in the Police Department, as the Employee of the Month for August, 2018.

CONSENT AGENDA

Reports and Recommendations of the City Manager

1. Approval of minutes for the Regular Meetings on July 2, 2018 and July 16, 2018. 2. Council action is requested to issue a purchase order to GE International Inc., in the amount of

$1,640,176.49, for a Major Inspection of the H-6 Combustion Turbine for the Power & Light Department.

3. Council action is recommended to execute a Lease Agreement with the Independence Chamber of Commerce for use by the Tourism Division staff and to house a satellite Visitor Experience Center at 210 W Truman Road, Independence, Missouri, 64050.

4. Council action is requested to issue a purchase order to Eaton Ephesus Lighting in the amount of $288,095.00 for LED lighting upgrade for the Silverstein Eye Center Arena.

5. Approval is recommended to amend the Schedule of Fees for the City of Independence to be effective August 7, 2018.

Resolutions

18-769 - A resolution allocating $50,000.00 of Council Goals funds for professional services related to mixed-use development of the former Rockwood Golf Course. [Postponed from July 16, 2018 Council

Meeting.] 18-772 - A resolution reappointing Jerry Youngblood and appointing Terry Flowers as members of the

Board of Ethics of the City of Independence, Missouri. 18-773 - A resolution reappointing Jack Layman to the Board of Adjustment of the City of

Independence, Missouri.

http://independencemo.org/agenda

18-774 - A resolution appointing Lupe Moe, Jeff Rogers, and Linda Read as members of the Heritage Festival Planning Committee.

18-775 - A resolution reappointing Laura Dominik and Theresa Cromwell as members of the Personnel Board of the City of Independence, Missouri.

18-776 - A resolution allocating $46,398.00 of Council Goals Funds for professional services related to Independence revitalization outreach and marketing as recommended by the Downtown Redevelopment Coordinating Committee.

18-777 - A resolution waiving all City of Independence fee requirements for the Independence Heritage Festival 2018. [Requested by Councilmember Dougherty.]

REGULAR AGENDA

Public Hearings

1. A public hearing for the application by Mark S. Cosgrove requesting a rezoning from O-1, Office Residential and C-2, General Commercial, to C-2, General Commercial, for the property located at 1208 and 1210 E. US 24 Highway. New Information Only.

2. A public hearing for the application by Mark Cosgrove requesting a Special Use Permit to operate a used vehicle sales business at 1208 and 1210 E. US 24 Highway. New Information Only.

3. Proposed property tax rates to be set by the City of Independence for the fiscal year beginning July 1, 2018, based on the current assessed valuation by Jackson County and Clay Counties. Full Public

Hearing.

Non-Ordinance Action Items

1. Council action is requested on the application to transfer the existing Retailer of Intoxicating Liquor Package Liquor License and Sunday Sales License from 24 Highway Thriftway, Inc. to Shabz, LLC. for 24 Highway Market located at 1000 West US 24 Highway. This application requires a two-third majority vote for approval due to residential property being located within three hundred (300) feet of the establishment.

Ordinances

18-061 - 2R. An ordinance finding, determining and declaring the necessity of acquiring general utility easements, and temporary construction and grading easements for the 9th and Winner Stormwater Improvements Project (No. 9814); authorizing the negotiation and eminent domain proceedings if necessary; approving the plans and specifications for the project; authorizing the use of experts as needed; authorizing and directing the execution of documents and the payment of funds to property owners or others holding property rights, in conjunction with the project.

18-062 - 2R. An ordinance amending Article 2 and Article 10 of Chapter 4 of the Independence City Code dissolving the Contractor Licensing Review Board (CLRB) and empowering the Board of Engineering Appeals to review all contested matters pertaining to the approval, issuance, suspension, revocation, renewal, and reinstatement of contractor licenses, including examinations; and repealing all conflicting provisions of Ordinance Nos. 4614, 5430, 8257, 14007, 15183 and 15934.

First Readings

18-063 - 1R. An ordinance authorizing acceptance of the 2018 Midwest High Intensity Drug Trafficking Area (HIDTA) Memorandum of Understanding (MOU) for DEA Task Force Initiative, and related documents, with the Kansas Bureau of Investigation, for a grant award in the amount of $146,166.00;

making the necessary appropriations; authorizing future change orders for additional funding and/or time extensions; and authorizing certain future appropriations.

18-064 - 1R. An ordinance authorizing acceptance of a grant in the amount of $310,050.00 from the Missouri Department of Transportation for reimbursement of overtime for the Police Department for impaired driving enforcement and youth alcohol liquor compliance checks from October 1, 2018, to September 30, 2019; authorizing future change orders and/or time extensions for the same project and making the necessary appropriations.

18-065 - 1R. An ordinance authorizing acceptance of a grant in the amount of $182,550.00 from the Missouri Department of Transportation for reimbursement of overtime for the Police Department for a crash investigation software license, LETSAC Conference fees and hazardous moving violations enforcement from October 1, 2018, to September 30, 2019; authorizing future change orders, extensions, amendments or addendums for additional funding for the same project and making the necessary appropriations.

18-066 - 1R. An ordinance amending the Zoning District Map as to tract of ground located at 1208 and 1210 E. US 24 Highway from District O-1 (Office-Residential) and District C-2 (General Commercial) to C-2 (General Commercial) in Independence, Jackson County, Missouri.

18-067 - 1R. An ordinance approving a Special Use Permit to operate a vehicle sales business at 1208 and 1210 E. Us 24 Highway in Independence, Jackson County, Missouri.

18-068 - 1R. An ordinance amending Chapter 4 of the “Code of the City of Independence, Missouri”, to require a low voltage electric permit. [Requested by Councilmember Huff]

18-069 - 1R. An ordinance authorizing an agreement with the Missouri Highways and Transportation Commission for the public Transit Operating Assistance Grant in the amount of $16,731.00 for operating expenses associated with transit service for the period July 1, 2018 through June 30, 2019; and making the necessary appropriations.

18-070 - 1R. An ordinance levying a tax on all real property subject to taxation on January 1, 2018, within the corporate limits of the City of Independence, Missouri, for general revenue and public health and recreation purposes, and for the Independence Square Special Business Benefit District; said levies and assessments being separate and distinct, all for the Fiscal Year commencing on the 1st day of July, 2018, and ending on the 30th day of June, 2019.

18-071 - 1R. An ordinance finding, determining and declaring the necessity of acquiring temporary construction and grading easements for the 10520 US HWY 40 Drainage Improvement Project. Authorizing the negotiation and eminent domain proceedings if necessary; approving the plans and specifications for the project; authorizing the use of experts as needed; authorizing and directing the execution of documents and the payment of funds to property owners or others holding property rights, in conjunction with the project.

18-072 - 1R. An ordinance amending Ordinance No. 7755 and repealing Ordinance No. 10024 concerning membership criteria for the Independence Square Advisory Board.

18-073 - 1R. An ordinance amending Article 1 of Chapter 5 of the Independence City Code removing the restriction to operate mobile food units within the geographic boundary of the Independence Square.

18-074 - 1R. An ordinance authorizing the City Manager to execute an agreement between independence Power and Light and Centurylink for joint use pole attachments. This will have no effect on any tax revenues or general revenues.

18-075 - 1R. An ordinance amending articles in Chapter 2, “Alcoholic Beverages” of the Independence City Code, reorganizing the list of public facilities able to authorize alcoholic beverages at approved events and adding the Uptown Market.

18-504 - 1R. An ordinance approving a Final Plat of Voorheis Vale PUD, 13th plat, Lots Q5-L & Q5-R at 12701/12703 E. 47th Terrace Court S., in Independence, Jackson County, Missouri; and declaring an emergency.

18-505 - 1R. An ordinance appropriating $1,049,000.00 in the City’s Event Center Fund from the Events Center Community Improvement District (CID) for capital outlay expenditures at Silverstein Eye Centers Arena, and declaring an emergency.

INFORMATION ONLY

1. Case 18-125-01, a request from Jennifer Asbury with the Spanos Corporation to rezone the property at 19700 East 39th Place South from R-6, Single Family Residential to R-30 PUD, High Density Residential PUD, was advertised for a new information only public hearing at the August 6, 2018, City Council meeting. The applicant has requested that the first reading by City Council be delayed to September 4, 2018, and second reading be held on September 17, 2018. As such, the August 6, 2018 City Council new information only public hearing on this item is continued to the September 17, 2018, City Council meeting.

2. Purchase order 19000003 in the amount of $64,566.20 was issued to Matrix Service for repairs to Settling Basin No. 1 at the Courtney Bend Water Plant for the Water Department Municipal Court Monthly Case summary Report for June, 2018.

3. The City Clerk's office in receipt of the 23rd and Sterling Community Improvement District Annual Reports ending June 30, 2017 and June 30, 2018.

4. The City Clerk's office is in receipt of the Marketplace Community Improvement District Annual Report ending June 30, 2017.

CITIZEN REQUESTS

1. Carol Bolt wishes to speak to Council in opposition of the application made by 24 Highway Thriftway.

COUNCILMEMBER COMMENTS

ADJOURNMENT

"Is it good for the children?"

Minutes have not been generated.

COUNCIL AGENDA

August 20, 2018 6:00 PM, Council Chambers

Agendas are published late in the week for the following week's Council business meetings. Changes made after the tentative agenda is published will be reflected in the latest version posted.

To view a Council meeting agenda, visit http://independencemo.org/agenda, and select 'Most Recent Council Agenda'.

INVOCATION

Lupe Moe, Lay Person Independence Stake, Public Affairs Council L.D.S. Church

THE PLEDGE OF ALLEGIANCE

ROLL CALL

PRESENTATIONS

Rental Ready Program One Year Update

CONSENT AGENDA

Reports and Recommendations of the City Manager

1. Council action is requested to issue a purchase order to Bergkamp Inc. in the amount of $109,999.00 for Asphalt Pothole Patching Equipment for the Public Works Department.

2. Council action is recommended to enter a contract (382-18) for one year with six possible one-year extensions with RubinBrown LLP for professional auditing services for the Finance Department. Expenditures will not exceed budgeted amounts.

3. Council action is recommended to enter a contract (284-18) with CuraLinc Healthcare for Employee Assistance Provider (EAP) Services for one year with four possible one-year extensions.

4. Council action is requested to enter into a contract (393-18) with Tyndale Enterprises, Inc., for a flame resistant clothing purchase plan for the Power & Light Department. This is a one year contract with up to four, one-year renewal options. Expenditures will not exceed budgeted amounts.

5. Council action is needed to enter a contract (376-18) for two years, with the possibility for additional contract extensions, with John Bardgett & Associates, Inc. for lobbying services for the City.

6. Council action is required to enter contract (356-18) for two years, with the possibility for additional contract extensions, with Strategic Capitol Consulting LLC for lobbying services for the Power and Light Department.

Resolutions

18-778 - A resolution declaring the Council’s intent to adopt the 2018 International Plumbing Code, the 2018 International Existing Building Code, the 2018 International Mechanical Code, the 2018 International Residential Code, the 2018 International Fire Code, the 2018 International Building Code, the 2018 International Fuel Gas Code and the 2010 ADA Standards for Accessible Design.

REGULAR AGENDA

Ordinances

18-063 - 2R. An ordinance authorizing acceptance of the 2018 Midwest High Intensity Drug Trafficking Area (HIDTA) Memorandum of Understanding (MOU) for DEA Task Force Initiative, and related documents, with the Kansas Bureau of Investigation, for a grant award in the amount of $146,166.00; making the necessary appropriations; authorizing future change orders for additional funding and/or time extensions; and authorizing certain future appropriations.

18-064 - 2R. An ordinance authorizing acceptance of a grant in the amount of $310,050.00 from the Missouri Department of Transportation for reimbursement of overtime for the Police Department for impaired driving enforcement and youth alcohol liquor compliance checks from October 1, 2018, to September 30, 2019; authorizing future change orders and/or time extensions for the same project and making the necessary appropriations.

18-065 - 2R. An ordinance authorizing acceptance of a grant in the amount of $182,550.00 from the Missouri Department of Transportation for reimbursement of overtime for the Police Department for a crash investigation software license, LETSAC Conference fees and hazardous moving violations enforcement from October 1, 2018, to September 30, 2019; authorizing future change orders, extensions, amendments or addendums for additional funding for the same project and making the necessary appropriations.

18-068 - 2R. An ordinance amending Chapter 4 of the “Code of the City of Independence, Missouri”, to require a low voltage electric permit. [Requested by Councilmember Huff]

18-069 - 2R. An ordinance authorizing an agreement with the Missouri Highways and Transportation Commission for the public Transit Operating Assistance Grant in the amount of $16,731.00 for operating expenses associated with transit service for the period July 1, 2018 through June 30, 2019; and making the necessary appropriations.

18-070 - 2R. An ordinance levying a tax on all real property subject to taxation on January 1, 2018, within the corporate limits of the City of Independence, Missouri, for general revenue and public health and recreation purposes, and for the Independence Square Special Business Benefit District; said levies and assessments being separate and distinct, all for the Fiscal Year commencing on the 1st day of July, 2018, and ending on the 30th day of June, 2019.

18-071 - 2R. An ordinance finding, determining and declaring the necessity of acquiring temporary construction and grading easements for the 10520 US HWY 40 Drainage Improvement Project. Authorizing the negotiation and eminent domain proceedings if necessary; approving the plans and specifications for the project; authorizing the use of experts as needed; authorizing and directing the execution of documents and the payment of funds to property owners or others holding property rights, in conjunction with the project.

18-072 - 2R. An ordinance amending Ordinance No. 7755 and repealing Ordinance No. 10024 concerning membership criteria for the Independence Square Advisory Board.

18-073 - 2R. An ordinance amending Article 1 of Chapter 5 of the Independence City Code removing the restriction to operate mobile food units within the geographic boundary of the Independence Square.

18-074 - 2R. An ordinance authorizing the City Manager to execute an agreement between Independence Power and Light and Centurylink for joint use pole attachments. This will have no effect on any tax revenues or general revenues.

18-075 - 2R. An ordinance amending articles in Chapter 2, “Alcoholic Beverages” of the Independence City Code, reorganizing the list of public facilities able to authorize alcoholic beverages at approved events and adding the Uptown Market.

First Readings

18-076 - 1R. An ordinance finding, determining and declaring the necessity of acquiring general utility easements and temporary construction and grading easements for the 2015-16 Sanitary Sewer Projects (No. 70300801); authorizing the negotiation and eminent domain proceedings if necessary; approving the plans and specifications for the project; authorizing the use of experts as needed; authorizing and directing the execution of documents and the payment of funds to property owners or others holding property rights, in conjunction with the project.

18-077 - 1R. An ordinance authorizing the City Manager to execute an agreement between Independence Power and Light and Windstream KDL, LLC, for joint use pole attachments. This will have no effect on any tax revenues or general revenues.

18-078 - 1R. An ordinance amending Section 18.21.013 of the Independence City Code to allow law enforcement use of all-terrain vehicles on the public streets, including rights-of-way, alleys, sidewalks or other public property and prohibit the use of all-terrain vehicles by the public on public property.

18-079 - 1R. An ordinance authorizing and directing the City Manager to enter into an amendment of a site lease agreement with New Cingular Wireless PCS, LLC, for use of the communications tower on the grounds of Fire Station No. 1 at 950 N. Spring Street for a five-year period with up to three, five-year renewal periods for the sum of one thousand four hundred fifty dollars per month.

INFORMATION ONLY

1. The City Council is expected to convene in an Executive Session at 5:30 pm, Monday, August 20, 2018, in Conference Room A, on matters of litigation, as permitted by Sec. 610.021(1), RSMO.

2. The Law Department is providing the following notification to the City Council of the claims paid and received during July, 2018.

3. Municipal Court Monthly Case summary Report for July, 2018.

CITIZEN REQUESTS

1. Brenda J. Perry requests to speak to Council regarding Smart Meters in relation to the electric grid. 2. Bradley Mudd requests to speak to Council regarding IPL billing issues. 3. Lucy Young requests to speak to Council regarding city finances.

COUNCILMEMBER COMMENTS

ADJOURNMENT

"Is it good for the children?"

Minutes have not been generated.

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