City Of Hamilton Human Resources Annual Report

City Of Hamilton Human Resources Annual Report

• Report presents accomplishments and human resources activity indicators for 2003

• Report is prepared annually to provide useful information for workforce planning and informed human resources decision making

City Of Hamilton Human Resources Annual

Report• Provides scope of work in the HR

Department• Year to year comparisons where

available• Information is for all City

departments and for Police, HECFI, Library and Police for those areas where services are provided

Human Resources Mission

To provide human resources management programs and services to enable the City to meet its goals, consistent with Council and regulatory requirements.

Departmental Function

• To promote excellence and provide leadership in human resource management

• To provide proactive Human Resource advisory, information and service function to the departments of the City of Hamilton

• To provide information to Council and the organization to support human resource decision making

• To support employment related legislative compliance

Responsible for policies and programs relating to:

• Organizational Planning and Development• Staffing and Workforce Transition• Compensation Administration and Pay Equity• HR Planning and Information• Labour Relations• Employee Health, Wellness & Workplace

Safety

HR Ratios

• 47.5 staff in “corporate” HR office• 6 staff in “distributed unit”• HR Staff to all city staff

1 to 148 (City of Hamilton)1 to 99.2 (HRBN Municipal Average)1 to 62.5 (Conference Board of Canada Average)

Important Highlights

• Various accomplishments and examples of activity volume include…

Human Resources Activity & Accomplishments

• Coordinated and administered 80 group benefit plans

• Screened 15,880 employment applications

• Processed 84,876 payroll transactions

Human Resources Activity & Accomplishments

• Provided 1,299 Person Training days on variety of topic areas

• Provided Health and Safety training to 812 employees

• Implemented 4 new Peoplesoft Modules– ePay– eBenefits– eProfile– eAttendance

Human Resources Activity & Accomplishments

• Negotiated 6 Collective Agreements– IUOE 772– HPFFA 288– Police– IATSE B-173– CUPE 5167 Macassa/Wentworth– GHVFFA 911

Some Further Information

• Benefits• Placement function• Labour Relations –grievance data• Health and Safety – Accident data

2003 Benefit Costs

Health/Dental, $16,418,209.00

LTD, $1,346,987.00

Life/AD&D, $935,131.00

Life/AD&DLTDHealth/Dental

Benefits Costs

• 10% increase in health and dental over 2003 compared to industry average of 12-15% increase

• Primary drivers are; increased drug costs, new drugs on market, and ODA increase of 4%

Placement function

• Important to note that ‘vacancies’ give rise to several activities leading to filling the position i.e.

• Return to work• Surplus staff placements• Transfers• Job Posting

Labour Relations

• 576 grievances at Step 2 for all unions, all departments

• 70% were ‘heard’ in 2003• Of these, 39% withdrawn• Remainder carried forward to 2004• Continued improvement in labour-

management relationship in all departments

Health and Safety

• 1324 Workplace accidents in 2003 representing a 6% increase from 2002

• Represents Lost time, Medical Aid and Report Only categories of accidents

Human Resources Planned Initiatives

• Human Resources Strategy in final development stage to be presented to council by September

• Implementation of Attendance Support and Management Plan

Human Resources Planned Initiatives

• Disability Management/Return to Work review completed – developing implementation plan

• Increased Health & Safety audits, training and communication in targeted areas where increases in accidents have occurred.

Human Resources Planned Initiatives

• Implement an automated grievance tracking system

• New and revised HR Policies• New Employee Orientation• Staff training on a variety of topics

Conclusion –HR Annual Report

• Questions/Comments• Input welcome for future reports• Thank you.