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  • City of Forest Park

    745 Forest Parkway Forest Park, Ga 30297

    Request for Proposal Street Improvement Project

    Notice is hereby given that the City of Forest Park will accept sealed proposals from qualified contractors

    for Street Improvements Project listed in the RFP in strict conformity with the PDF documents available

    upon request. Proposers must register with the City to receive addenda for this RFP. Prior to work

    commencing, it shall be the Contractor’s responsibility inspect the roads and have a pre construction

    meeting on the site with City of Forest Park forces. No PRE BID meeting will be required. All testing on

    site to be paid for by contractor and considered incidental to the unit prices submitted for ReHEAT Hot

    in Place Recycling and Type II Micro Surfacing. No separate payment shall be made for QC/QA,

    sampling, testing or mix design. Work to be performed will be in accordance with the enclosed

    specifications of the RFP. All questions pertaining to this RFP shall be directed to Bobby Jinks at the City

    of Forest Park by email to bjinks@forestparkpw.com

    Scope of work involves approximately 63,000 SY of ReHEAT hot in place recycling and 17,000 SY of Type

    II Micro Surfacing along with some ancillary items. Sealed proposals with a 5% bid bond will be accepted

    up until 3 PM on Thursday September 6th, 2012 at City Hall located at 745 Forest Parkway, Forest Park,

    Ga 30297. Questions must be submitted by Wednesday August 29th, 2012 and be answered by email by

    City Forces by COB on Friday August 31st 2012.

    mailto:bjinks@forestparkpw.com

  • Section A

    Request for Proposal

    Street Improvements to City of Forest Park – Re-HEAT, Hot in Place Recycling & Micro Surfacing

    A-01 Notice is hereby given that the City of Forest Park will accept sealed proposals from qualified

    contractors for Street Improvements Project listed above in strict conformity with the bidding

    and Contract Documents. Prior to work commencing, it shall be the Contractor’s responsibility

    inspect the roads and have a pre construction meeting on the site with City of Forest Park

    forces. No PRE BID meeting will be required. All testing on site to be paid for by awarded

    contractor and considered incidental to the unit prices submitted for Hot in Place Recycling and

    Type II Micro Surfacing. No separate payment shall be made for QC/QA, sampling, testing or

    mix design. Work to be performed will be in accordance with the enclosed specifications

    enclosed here within.

    A-02 Each bid must be submitted on the prescribed Form of Proposal. All blank spaces for bid prices

    must be completed in ink, or typewritten, in clear ink printing or typing and must be fully

    completed and executed when submitted. Bidders are cautioned to strictly adhere to the bid

    documents and pre qualifications. This bid is open to all interested parties qualified in

    performing such work, there will be no pre bid meeting.

    A-03 Such sealed bids as received will be opened and read aloud at 3 PM on Thursday September 6,

    2012 in the board room at City Hall located at 745 Forest Parkway, Forest Park, GA, 30297.

    Bidder retains full responsibility for assuring that bids are received prior to the time stated for

    bid opening. Late bids will not be opened. Package must be clearly marked on the outside “City

    of Forest Park Street Improvements Bid”, with the requisite bid date and time on the front of

    the envelope. Further, bidders must clearly mark on the upper left hand corner which firm they

    are representing. NOTE THAT THE NTP WILL BE DELAYED UNTIL OCTOBER 31st 2012 once the

    successful contractor has been determined from the RFP process.

    A-04 From the date that this Request for Proposal (RFP) is issued until a bidder is selected and the

    selection is announced there will be no communication for any reason between a bidder and

    any City of Forest Park employee other than the contracting officer listed in the RFP. City of

    Forest Park reserves the right to reject any proposal for violation of this provision. No questions

    other than written (via email to the official City of Forest Park representative) will be accepted,

    and no response other than written will be binding upon the City of Forest Park.

  • A-05 Bid documents are enclosed in PDF Format. Invitees will be informed of any addenda. All

    questions must be asked prior to noon on Wednesday, August 29, 2012.

    A-06 Proposals will need to be accompanied with a BID BOND in the amount of 5% of the overall bid

    price to guarantee that the bidder will enter into a contract to construct the project strictly

    within the terms and conditions stated in this bid and in the bidding and Contract Documents,

    preference will be given to invitees that are GDOT prequalified and can show that the have the

    requisite experience in hot in place recycling at least three municipal references, one from a

    local municipality that has had similar work performed for them. Preference may be given to a

    members of International Slurry Seal Association www.slurry.org and/or or a member of the

    Asphalt Recycling and Reclamation Association www.arra.org

    A-07 The successful bidder shall be required to furnish a bond for the faithful performance on the

    contract and a payment bond to secure the payment of all claims for materials furnished and/or

    labor performed in performance of the project. The owner reserves the right to reject any or all

    bids and to waive technicalities and irregularities. Insurance Requirements:

    A. Statutory Workers Compensations Insurance Employers Liability

    Bodily Injury Accident - $100,000 Each Accident

    Bodily Injury by Disease - $500,000 Policy Limit

    Bodily Injury by Disease - $100,000 Each Employee

    B. Comprehensive General Liability Insurance

    $500,000 Limit of Liability per Occurrence for bodily injury and property damage.

    C. Auto Liability Insurance $500,000 Limit of liability per occurrence for bodily injury and property damage.

    Comprehensive form covering all owned, non-owned and hired vehicles

    D. Umbrella Liability Insurance- $1,000,00 limit of liability

    E-Verify- All Vendors must submit an affidavit to certify that they participate in the Federal

    Employment Eligibility Verification. Participation in the E-Verify program must commence before

    the proposal deadline, and E-Verify affidavit is included in the package.

    A-08 All bids submitted in response to this Request for Proposals shall be made in general accordance

    with the Georgia Vendor Manual and the applicable provisions of Georgia Law.

    A-09 All expenses for preparing and submitting responses are the sole costs of the party submitting

    the response. City of Forest Park is not obligated to any party to reimburse such expenses. All

    submittals upon receipt become the property of the City of Forest Park. Labeling information

    provided in submittals “proprietary” or “confidential”, or any other designation of restricted use

    will not be protect the information from public view. Subject to the provisions of the Open

    Records Act, the details of the proposal documents will remain confidential until final award.

    http://www.slurry.org/ http://www.arra.org/

  • A-10 The prime contractor on this project must perform at least 40% of the contracted work utilizing

    his or her own forces.

    A-11 It is preferred that the Prime contractor and/or main sub contractor on this project be GDOT

    Prequalified.

    A-12 Hot in place contractor for this project must own the requisite equipment and be able to

    perform hot in place recycling utilizing their manpower and expertise gained from having

    performed over $700,000.00 of similar type municipal work including that for other cities and

    counties. Work to be done in accordance to the specifications enclosed. The HIR contractor

    must also have at minimum, over 15 years of experience with at least 1,200,000 SY of HIR works

    having been completed for similar clientele, with at least one of those references from a metro

    Atlanta agency that has performed similar work with that contractor.

    The maximum length of the hot in place recycling machine shall not exceed 120 LF. All

    scarification shall be performed by means of spring loaded tines and at no such time shall milling

    or grinding of the recycled mat be accepted. Hot in Place Re-HEAT RECYCLING is the method

    being called out in this specification NOT surface recycling, remixing or repaving, or in no

    shape or form the GDOT specification of remixing.

    A-13 The work will have to be scheduled in daylight hours Monday through Saturday, with no Sunday

    work, hence, night time work with no work being performed on Sundays. Prime contractor will

    supply adequate work force to expedite and complete the work on this project in a timely and

    professional manner. The City of Forest Park Staff must be notified in advance of each

    mobilization.

    A-14 All bidders must submit appropriate references with their bid documents. Prime bidder must

    show that they have performed similar type work with