AGENDA ITEM NO. 8.10

CITY OF ELK GROVE CITY COUNCIL STAFF REPORT

AGENDA TITLE: Adopt a resolution authorizing the City

Manager to execute an agreement with J4 Systems for on-call information technology services in an amount not to exceed $94,000

MEETING DATE: May 26, 2010 PREPARED BY: Nicole York-Johnson, Management Analyst DEPARTMENT HEAD: Robert Lehner, Chief of Police RECOMMENDED ACTION

:

Staff recommends that the City Council of the City of Elk Grove adopt a resolution authorizing the City Manager to execute an agreement with J4 Systems for on-call information technology services in an amount not to exceed $94,000. BACKGROUND INFORMATION

:

The Elk Grove Police Department is made up of almost 200 employees and has many complex computer systems that are used to maintain critical functions within the Department. From time to time, the Department requires the additional expertise of an information technology firm that can respond to its immediate needs. The department also requires a firm that is familiar with the unique complexities of a 24/7 law enforcement operation such as:

• Network Systems and Maintenance • Application Development

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• Architectural Design and Implementation • Custom Programming • Unified Communications • Managed Services • Hardware and Software Installation

In November 2009, the Department issued a request for proposals (RFP) for on-call information technology services based on the service needs identified above. The Department received three responses and set up a team to evaluate each proposal. After evaluating and scoring each proposal, staff concluded that J4 Systems of Rocklin, California was the most qualified and provided the best value for its service expertise. J4 Systems has provided information technology consulting services to the City of Elk Grove in the past and has demonstrated their expertise, reliability, and efficiency. FISCAL IMPACT

:

There is sufficient funding identified in the Department’s FY2009/2010 budget, account #101-2270-422.20.06 for this purchase.

ATTACHMENTS:

1. Resolution 2. Request for Proposals (RFP) Ranking 3. J4 Systems Contract

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ATTACHMENT 1

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ELK GROVE AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH J4

SYSTEMS FOR ON-CALL INFORMATION TECHNOLOGY SERVICES IN AN AMOUNT NOT TO EXCEED $94,000

WHEREAS, the Elk Grove Police Department is a complex 24-hour a day

operation with multiple computer systems; and WHEREAS, it is essential that the computers in the Police Department are consistently operating at an optimal level; and

WHEREAS, computer maintenance and support is critical to ensuring the computers in the Police Department are consistently operational; and

WHEREAS, staff conducted a competitive bid process to find the most qualified and best price; and

WHEREAS, the Police Department has sufficient funding in its Professional

Services budget for this service. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Elk Grove hereby authorizes the City Manager to execute an agreement with J4 Systems for on-call information technology services in an amount not to exceed $94,000.

PASSED AND ADOPTED by the City Council of the City of Elk Grove this 26th

day of May 2010.

________________________________ SOPHIA SCHERMAN, MAYOR of the

CITY OF ELK GROVE ATTEST: APPROVED AS TO FORM: ___________________________________ ________________________________ JASON LINDGREN, INTERIM CITY CLERK SUSAN COCHRAN, CITY ATTORNEY

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ATTACHMENT 2

ON-CALL INFORMATION TECHNOLOGY SERVICES

RFP #: 09-34 TITLE: On-call Information Technology Services NUMBER OF PROPOSALS: 3 REVIEWERS: Nicole York-Johnson, Management Analyst Chris Hill, Police Department IT Manager Nicole Guttridge, City IT Manager NAME/ADDRESS

PROPOSAL

POINTS RECEIVED

1 J4 Systems 2521 Warren Drive, Suite A Rocklin, CA 95677

$135/hour

44.3 of 50

2 Net Xperts, Inc. 2680 Bishop Drive, Suite 125 San Ramon, CA 94583

$130/hour $260/hour after 5pm and holidays/weekends

38.7 of 50

3 Sysnet Technology Solution, Inc. 4320 Steven Creeks Blvd., Suite 229 San Jose, CA 95129

$65/hour

28 of 50

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CitYÖFELk:ORbvE

CONSULTANT è01'l'AACt FOR:

J48YSTEMS~ ..()IÎ~Ca.Il.IÎlIörlÌatløJ1Teèllfiøl()gySe..viçes .

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CONTRACT FOR SERVICES

'r êQN~CT is mode M~'J il:f).io1,iiy .""j)e(~tbt;CjtØf E1Grove,amuncipal corporation (the "City") ~4Systems (the "Consùltaht,,), collectively referred to

as the "Parties:" . .. ..-. ..

WITNSSETH

..... ... .WJEltAS,theCoii$u1tathaspreseiited aprolJosalt()prövideon-cáll ÌIlOnnatiöntechn()logy. ~ëiyices,. wl1qh. servicesare identifiedintiie Scope of Work attacbe4heretoand. incorp()ratedherein asE:x~ibitA.,andb?, reas0ll0fitsqualificattons, ex.perience,aid faqilities, is. duly .aùthorized .toperforithetyeof services contemplated .herein; and, .. . .- - . ". -.- '. -' - - - - . . . ..'. . -.

.\YERlAS,.theCitydesires to hie a Coriultant to perform the ScopeofWorkp\lsiiant to the

terms and conditions set forth herein; .. . - ..' .. .. NOW, :.qff~F()RE'. in considefatÌQnuf the miituaipröinses set. forth .hereil1,City and

consuitantagree to as follows:

1.SCOPEÔFSERVICES

. . A. .. .. Gonsultantsháll do aU wurk, atteiid allnieetings, produce allrep()rls Mdcar out allactivities .. necessar. to. complete. the servces described in the. Scope of. Work. ... 'Ts Coiitract. ànd itsexhibits shall bekí0wnas the"ContractDocurnents~". TermS setforth in anyexhbits shall be deemedto . be incorporatea.. iIallContract Docuinent~as ifset forth in full therein~ .. III the event ofcoiiict

between terms contaniedin these. Contract pocuients, tliemore specificterishall. control.. . .. .B.. ..Tlie. C0llsultant ágreesit has. satisfied itself by. itsowiiilivestigation and research

rega.ding; th~~onditioJlsRffecting. theworkto1?eqoneang labor and inaterials needed,. and. that itsdecisiOn toexec:ute thisC()ntractisbased on such ingependeiit investigation Rndresearcli.. .2. TERMOFCONTR1CT. . '.'

A. .... . . Ths Contract shallheeffectÌvè. as of thed~teexecuted by theParliesaïd approved as tofOl1QY the City Attorneyaù,d s1iall c()ntìnueuntil alL seryicesprÇ)videdf()l iptliis Contract have beenperforIed.

3~ · SCHEDULE FOR.PERFORMCE. . '-:,-," "..'- '..-..:.,.,.;......,' -,:-:... ., .- -.' - .........,. _.,' .-.....,. . . . . .... '. .. .. ." - . .

City aidC0l1ultãnt ágree thattteis oftheesse~çeandCohsu1tåit agftes thatserVièesshallllépIaertaken andç9inpietedin.. accordan9e wit1 .. the ..scheguleorperfonna.ce(the"Sctieqnle. . of. .Perforiaiice'd), ..attachedheret0a.d ..incorp?r~ted.hen~inbyreferenceasExbi~i~ B... ..Deviationsfroin the. tiníe .schedulestated in the Schedule of Performance may heinade witlthe written approvalofthe City

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CÌty öfElkGroveJ4Systenis .Re:Oii~Call IT SerVces

. . .Manager, orhìslherauthorìzedrepresentatNe. Consultant'!; failutêtócoiipletewórk ili accordahCê witlithe Schetlule of performance may result in delaytd compeiisation as gescribed in Section 4-.

4. COMPENSATION . .A.. . . TlieConsi1ltantsball bëPaid11()nthyasset . forth init~l)It.~,'dComPel1satiQii and

MethodofPayrent/,ihcorpoqitedhereinby reference, i'ol'theacttaIJees,.C()sts and expenses forthe

tiine .angmaterials required aiidexpendêd' .anqapptovea by the City, hut. iniio eveiitshalltotal

c()llpeiiati()n exceedNinety Four.. ThoiisandDoL.lars($94,OOQ.QO), witholltÇity;s prior. writtenapprövaL. .... .E. . .... ... Sai~at()untshall1Jë páiduponsub1lttalofainoIlthlyinvoice.. sh.öwinscòiipleti()~()f

the J.âsksthatm()nth, incluqingthe servces rendered,theç()sts.in~ured. for materials, tliyperson(s). rengerigperforned serYces,the aioUlt of tinespent byslldi,perspn(s),and the aPplicable h.ourly

rate. .. ..' .. . . ... ... C.... If 8on!;Uita~t'sperf0riance iSh?f inCQnförnÍ) withthé ScopeofWorkor SCl1eauleof

. Perf()rmi;ce; payments 1Ìaybe delayetlor tieiied, lless otlierwiseagreedto p'y the City in writing.

1). ..... If the work ish,alted âtthereRuest oftheCÌty,cøinpensätÌ()nshaJl be ba$ed upoli the. ptoportionthat the work peiformed beàrs to. the totalwork required by ths Contract,. !;ubj ect .to .Section11. . ... . . . .. .. . . . . ... . .. .....

5. NOtICES

Â.follows: ..

ÇOnSlllta.tshallttaislltlnvoiçesandaiYJiQticesrequitedby ths . Coiitratt, to City as

CityòfE1lGrove.Att: fin~ceQep~el1t8401IJaflaPa1i8~ay. ..Elk(irove, calitorna95758

. B.... .. Çityshall. ttâISJ1t payientsOlllnvoiCëda.ounts,anclMynótices reqllired by thi$.Col1tract to CoitSllltant .3S follows:

J4 Systeins .. Tiffany Sequeira2521.Warren Drive

Rocklin, CA 95677(916) 303~ 7200

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Cìty of Elk GroveJ4$ystenisRe:On-CalllTSerVces

6. PROFESSIONAL SERVICES

COnsutant a~ees that$ervçesshall bøperforiedaid collpletedin the iiaiierand accordìng totheprofessiopal standàrdsobserved by a cOinpetentpractitioner of the profession niwlich Consgltataiid its su.bcontractors Qragentsareengaged. · CQnsultaitshaJiJ:ot,eit~erdurg or after the tell Rf ths~pntract,niakepublic any reports or

aricles, or Jlisçlose to~y tlidparty anycø.tidentialinol11ation

relative. to the work ofCìty or thè operationsorprocedwes of CitywithPllt the. prior written conseiitofCity. . .. ... ... CPn!)uItaitfurtlèr agrees that itSliallnotLdurgtiieteri oftlisContract,taket\yactionthat. would affect its itpariality orprofessionalisni due to tne City whether perceived or actqal..

7. INDE:PENDENTCONTJlC'ÏOR.

A. . It iSunderst9Rdandagree41hatCoPsiitaf CiicludigConsiiItait's ßinployees) is anindepeudentcontractor and that. no relationship. of emplpyer-eiiployeee4ists between the Pariesliereto.

B.öfCity.

COiiSU,ltant's .assigned petsowel shall Îlofbe øntitled toanypenefitspayable to employees

C. .. City is not . reqwredto

iiakeåiydeduçtions . or',it1pldingSfrontthe. cpIllJensationpaYa.1J1e toCo~sultaitunder theprovìsi()ns of tli~CoIl1;act'aid is notrecWredto i!)sueW;.2Foris for

iIcomeand employnent tà4pur()sesfor aryof Consultantis assigied persoI1eL. .

l)... . . COIlstiltart, ìntheperforiaice of itsohligationherennder,ispruy splijecttöthecontrolordirectioii of City .as tp. tne desigiatiol1of tasksto1Jeperfonnedann theresults to. be.accornplislied.

",- ", ." ,- . ','-, ....' . - ,"E. .... ..1\ytl1~partPtrs?:~(s)e~Rl(j)'edhY COiisii1taIt$hallbeentitely andexclusiýetý under

iled.ireêtion,siipervsipu, ana con.1;ol()fConsultant. .. . .. . . .

..p; ... ...Cpiisuitaitherebyinde1fffesRtdÍ1Ølds Cityha.esstroIlaiiy eid. al1çlaÙ1stnatm~ybe fuade aga,Inst City ba~edup?nanYC?iiteutioii byany third Part tliat an epployer;.employeerelationsmp e4ists by reasonoftPis Contract. .

.8. AlJH()RiTY OF CONSULTANt

. .CoiisultantsllållpoSsess nOaiitlority wìth lø.spect to aiiy City d~çisìoh and no rightto act on .behalf pf City in a,ycapacI,ty whatspeyerasagent,orto bind Qitytoany obligatianswliatsgever, .

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City òfElkGroveJ4SystemsRe:On-Ca11 IT SerVces

. .9. CONFLICTOFIN'IEREST

10. AMNDMENTS,CIlGES OR MODIFICATIONS

Arendnents, changes or l1odificationS in.thetennsofthis Coritfactinaybe .inadeat àiy tinebymutual written agreemelÍtbetWeenthePares hen~to and. shall lJe sìgnedlJy the persons au.thori. edt.o

bindthêParies.. .. ... ... .. . . ..

1l.TERlNA:tIQN . .A.. . Ths Contract niay betenratedbyCity, provided that City gives not less than thjry

. .(30) calendar days , Wlittennotice (delivered bycertifiedmail,teturnreceiptæquested) ofmtent to.temiate. Upon termation, Citysliall be entitled to allwork, includingbutnotliintedto,reports,inve~tigations, appraisals, Iiiventories, . sNdies,aIalyses, drawings. and data estinates petformed to thatdate, whether completed or not, and in accordance with SectionJ5, PropeiiofCity.

B. ..... Thé City may temporarly su~pendthis Contract, at no additional cost to City, providedthat Consultant is given writlen notice (delivered bycertifiedinail,refurn receipt requesteci)Qf

temporar SllSpeiision;. If City gives such notice of temporary suspension, Consll1tant siiallinediately

s\lspenditsactivitiesunder thisCòiitract. .. .... . ... ... . . . .. ~.. .

C. ..... Notwithstaid.g anyprovisioris of thisContract, Consultant shall not be relieved ofl~abiltyto CityJordaiagessl1atainêd by City by vire of anY breach oftlÛsContractbyCOllultant,.

andCitymay withh()ldanypaymentsdue toColÏl1ltant until such tieas théexactamount of danmges,

if any, . due Cityfrom Consultant isdeternried. . . .

D... . In the event of teriçition,Cònsultatshall.be cOinpensated. as .provìdedfor.. inth~

Contract,. exceptasprovìdeti in SectiOn llC.Uppn teriation,~ityshallbe .entitledtoall work, .

including but not liited ..to, reports, investigations, appraisals, inventories, .sfudies, ..analyses,.drawingsand dtita estinatesperfonred to that date, whetherc011pleted ornot, and inaccotdancewith Section J5,~~~~. .. .. ... .12. llUNl)lNG

Consultant agrees andundérstands that.. renewal. of this Aweeineiitin subsequent.. yeârs iscontingentupon actiónnythe CityCouncilconsistèntwith theappropriationslirriits ofAriclè xiilB of

the. Californa Constitution aidthat. the. City. Uouncill1ay determe not tofid this Agreement in

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Cìtyöf Elk GroveJ4Systems. ....Re:On..CallITServees

13. .. NOTICE TOPROCEIED

subsequent years.

. . . . . . . .Prior to commencing work under this Agrèement,Consultant shall receive a wrìtten "Notice to

Proceed" from City. A N otiCè to Proceedsha1lnot be issued until all necessary bonds and insuranceshave. been received. City shall not he obligated to pay Consultant. for anyserviçes prior to issuance of

the Notice to Proceed.. . . ... .'. . .~ 14. . . EXTENSioNs OF l'IM.- .'

. Consultant may, forgoodcaiise, request ex.tensions of time to perfonn the servces requied. hereundèr. SuchextensionssliaI1 be authorlzèd il ad"àÌce byCity, inwrtiig, aidatCity's ,sole

.

discretion; Such.extensions, ifàuthoried, shallbe.incorporatèdin wrtten amendments to.this ContraCt.ortheattáchedScope of Work in the maner provided in SectionlO. . . . . .. .

15. . .. A It is mutually agreed that all materials prepared by Consultant under ths Contract shall

becom.e the property of City, and Consultat shall have no property right therem whatsoever:

Inediàtely upon tenmnation, City shall be entitled to, . and COn,ù1tant shall deliver to. City, reports,investigations,. appraisals, inventories,smdies,analyses,. drawings aid data estiiateS performèd to thatdate;. whethercompleted or not, and othèr suqhinaterials as may ìiavebeenpr~parédoraècurulated todate by Consultant in performing this Contractwhich is not Consultant' sprivileged information, as

definedby law, or Consultaiit's. persónnel iifotmation;along witll,all other. property belonging. exclusively toCity 'which ìsin Consultant's possession.. Publication of the inormation derived from

work. performedot data obtained ii .connectiori with. servces .renderedunder this. Contract Inust beapproved in writing by City.. ... . ~. .. . . .. ". . " ".' .....," :." . '. ."

.. .. B. . Additionally, it is agreèdthat thè Paries intend this to be a contract for serviCes aid eachconsiders. the prodiictstUdresults òf tìie servces to bereiìdered by Consultanthereunder to be workmade for hire; . Consultant acknowledges. and agrees tbat the work (and all rights therein, . inc1iidig,without litanon,cópyrght) belongs' to and.shall be the sole. and exclusive property of City withouttestrctiori or Hinitàtion upon its use ordisseI1ation by the City. .. . .

C. . NotlúghereIishallcoiistitptè or be constred to be any representation by Consultantthat the work prodllct is suitable iii:any way for âny other projeCt except thecme detailed iii thsCOntract. Any reuse by City foralothei: projector project location shall beat City'ssólerisk...

Hi.. /'. "'. :~ ; ::"-. - ..:: -: . - --'.'.: -.' ':.", -: ',..: ;-. - . .' - - ,'.: ",'- -' -'.-. .' - :." - . .. : .. . .COnsultat shall. comply with all applicable laws,. ordÌances, . and codes of federal, State and .

local govermep.ts;andsliall commt rio tre$pass;on any public or private property in petformg any of

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City of Elk GmveJ4 SystenisRe: On-Call IT Services

theworkmithorizedbythisContract. As applicable, it shäll be City's responsibilty to obtain all rìghts~of-way and easeireiits toenableOollultant to. perfOrn its servces herétmcl.e, Consultant. shall assistCity. in providig the same,. - - -' ..17. REPRESENTATIONS

A. Coiisultantagreesandrepresentsthat it is qua1itledto properlyprovidethe servicessêtforth herein, in .a . inanner. Which is consistent. withthegenerallyaccepted standards of Consultant'sprofession. . .. . .

B. .Coiisultait. aElees.. and represents that theworkperfoimed under thiS..CoiitraCt shall .bè. ilaccordance with applicable federal, State ahd local law. .

C. Con,sultantshalldesiglate á. project manager who.. at all thnes.. shall represent theConsultant before the. City onallinattersre1ating. to . this ~COiitract. TheprojectnianaEer shall cOiitinue insuch èapacityliriessaiduitil he or she. isreniovedat the request of City, iSiiO longer employed byConsûltant, or is replacedwith the written approval orChy, which approval shall notbe UIeasoiiablywitheld.

D. '. . C... on... sul......tã. t.........a.....ll....p.. r.o.....vÎ.d.ec....o. rr...ec.t. i.ves.e....rv.i...c.e. swi.t....h....ou. tch.. a....r..ge.to...City... ..fo....l se...rv.. ..i,c..es. W... hich...f:.ãil

to.. nieet . the above .. professional... and .legalstandards .. and which are reported to Constitant . iI.writingwithi sixty (60) days of

discovery. Shou1~ Consultait fail ()rrefuseto performproinptly itsobligations; thèCitymay renderot underta,èperfomiancetheæofandConsultant shall be liable for anyex.penses therebyiIcüied.

18. APiniOVALOF ST1\F MEl\ERS.

. A. Consultant shall make every reasonable effOrt to maintain the stabilty and continuity ofConsultant's staff assigned to perform the services required under this . contract. ,Cònsultànt shall notify.City. of any charges ii Consuitant's. staff to be assigned to perfori the sèrViCes required under thiscontract arid shailobtain the approval of the city manager of a list of all proposed staff members who areto be assigned to perforn services under ths.contract prior to any such performaice.

. . - -. - .19.. ASSIGNMNTAN SUBCONTlMCTING: .. .

A. Except as expresslyauthorized herein, Consultant's obligations tider this Contract arenot assignable ortransfenible, arid Consultant shall npt subcontract any work, withoùt the prior writtenapproval of the City. However, c1airsfor money dtieor which become due. to COnsultat from Cityiider this Contract may be assigned tò afinanclal iistitutionottòa trsteeinbanptcy,without suchapprovaL. Notice of áhyassigment ot. transfer whether voluntai or involUntar shall. be fushedpromptly to Cìty. . . .. . . .

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Cityof Elk Grove)4Systenis .Re:On-Ca11 rrServices

. . -'R COl1sultant shall. be .as fully respol1itHetoCìty for the neglìgent acts ánd. omissions. ofìts

cOn.tfactorsaidstibcontractòrs, al1d of persons either diectly or iidirectíy einPloyed by them, in thesame rnaneraspersonsdiectly eniPloyed"bY Consultant. ..

20. l\TEIUSCONFENTlA. .All of theniaterialšptepared orassenibledby.. Col1ultant . purStiant .... to perfol1ahce. of ths

Conttact arecoIldentiaLandCònsltant agreesthat they shaUnot be made available to any indjvidiialor. organz~tion .without..the. priurwrittetiapprovalofCiiy,eJlcept bycoti. order.. If City9r.Constlltant orany ofitsoffiçers,einployees~ or subcontractprs dees voluntarly proviqeihformaüon inviolationöfthis .Contract,CityJiasth~ rigltto reimburseïténtandinderntyfromCoÛstütant foranydátnagts caused by

.Consuitant reléasìngtheinformation,inc1u4ing,but notlInitedto, City's attomey'sfees and

disbursements,includingwithoutlintatìoaexperts i fees and4isbursemeiits. ... ... .21. ..LIAILITY OFCONSUL'lANT~NEGLIGENCE

. . ConsultantshaUperèsponsible for perfortg thewotk underthis Contract Ìnainanier which isconsisteiit with the generally:-acceptedstaIdardsof Consiiltants profession and shan be liable . for. its

. own. negligence arid thenegligel1tacts of its employees,. agents, ..contractors . and subcontractors. ...Cityshall have norightofcontrolovet the maner in which tiework is to be done but oI1y as toitsoutc()me,and shan not be. charged with the responsibility of preventing risk to Coiisultant.or its employees, agents,contractors orsubcoiitractors. . ... ... . ~. .. . . .. .

22. . INDEMNTVAN.DLITIGATIONCÖSTS.. . . .To thefullest extent permtted by law, Consultant shall indemnfy, protect, defend, and hold

harèss City, its offcers, officials, agents, employees and volunteers frOlI and against any and allc1aiiis,damages, demands, lìabilty, costs, losses and èxpenses,inc1udmg without limtation, court costsand reasonable attomeys'aidexpert witiéss fees, arsing òùtOfaiyfailure to comply with applìcable

law, any injur to Or dèath of any person(s), damage to propert, lossof use of propert, econoniclossorotheiwise ariswg out of the perforiance of the wórk describedhereir; to the extent caused by anegligent actor negligent failure to act, errors, omissions, recklessness Or wilful J:sconduct iIcident to

theperformance of this Contract on the par of ConsUltant, except such loss or damage which wascausecl by the . sole négligence,. or willfu miscondiict of the City. .. The provisions. of this sectimi shallsurive termation or suspension ofths.Contract.. .. ...' . . .. . .'

.In any contractthat Consultat eiitets into witharysubcoiitnictor iriany capacity re1atedto any

ándall . duties under this Contract; there mustbe an indemnficationpròvision identical to the oneprovided il Section 22 applicable to the subcontráctor requirg the sùbcontraetor to assume the defense,

indemnfy and. save hafess the Cityto the same extent as Consultant. . Consultant; s failure to includesuch an indellnificationprovisidnin any contract with a. subcontractor shall constitute a inaterial breachof this Contract. In the . event Consultant fails to obtain such indemnty obligations froinotlers as

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City of Elk GroveJ4SystemsRe:On:-CallITServìces

required hereii,Consultantagrees tobefuly respoiiibleand irdeI1fy, and save harmess the. City as

prescribedurder this Sectioii.

23. INSURCE

Priorto.cptnenCelnent of any work 1UderthisContract, Consultant shâllprovideandmaintainmeffect durg th~termofthsContractevidence of insurance coverage as set ÎortinEXlbitU,attached heretoand incorporatèdhereli byreferooce.. . . . .

Z4. .E1\LOyMNT PRACTICES. . .Consultant, byeJlecution of thisCoiitfact, certìfiesthat it does notdiscriate asaiIst any

person upon the basisofrace~color,creed, national origin, age, sex, disability or marital status in its

em. . .p.lo. yne. nt ptactices. . . . ... . .. .. ~ . .. .. ,. '. - .zs. UNAlJTHORIZED.ALIENS . .

Coiisultái1théreby profusesahd ágrees tocoriplywìth · all of theproVisionsofthe fèderálimgration

and nationality act (8U.S.C.A&liOl. etseq.), as amended; and in connection therewith,shall not employ unauthorized aliensasdéfined then;iin.ShouldCoiisultantso einploy siichllnautliorizedaliens for theperfonnance . ofworkanòJorservicescovered by this Contract, and should the federalgovernentiipóse sanctions against the City Îor. such use of unauthorized alìens; Consultant hetèbyagrees to, andsliall, reirburse City for the cost of all such s.anctionsÌ1posed, together with any and allcosts, including attorneyS' fees, incurred by the City i:coWiection thetewith. . .

26. .LIC:ENSES,PERMTS, ANOTHÊRAPPROVALS

Consultant. represents and warants. to City that it has all licenses,. permts; qualificatÌons. andapprovals of whatsoever natue legally required for ConsultanHo practiceitsprotessionand peiforitheworkdescribedherein. . Consultait represents and .warants to City that Consultant shall, at its sole costand expense, obtain and/or keep in effect at all timesdurp.gthe teni of this Contract any Ìícenses,

. pertts,and äpprovalswhich are legally required ror COnsultatto practice its profession at the time the

. services are perfor:ed:. .27.. RÊcoíRs ANINSPECTION

... Consultant shall mai:ta.in records; books, documentsaid othereviden.ce ciirectlypertiiient. tothe.perfornance of worku1iclerthis Contract in accordance witii generally accepted accounting principles

andpractices.Citysiiallhave t1eriglt t? accessandexamliesuqh records, without charge, durgnOrmal business hours. . City shall fuher have therighttó audit such records, . to inake transcriptstherefrom aiid to iiispect allprogram data,docUlents,proceedings, andactivities. . . .

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City of Elk GroveJ4SystemsRe:On.:CallITSer\ces

. . . .28. MISC'ELLANOUS:pROVISIÙNS

A.. . Att°lreys'Fees: In the éventar actioiio:lvroceedingisiistituted by either pary for thebreaçhor enfofCellerit of -anyprovìsion of ths Cøntract,theprevailingparshall be entitled tort~sónableattomeys' fees and all litigatioii eKpenses,I1cluding, but nøtliiitedtoexpert'sfees anddisbUrsements, ..

.:a Venue: This Contfactshallbe deeiiecJ to Qeinade ìn,andtherightsaidliabiltiesofthePares,. andtheinterpretationàndconstrction oftlieCofitract goverhedbyand constred in accordâ1cewiththe lawsof the State ofCalifomia.Aïylegal action arising()ut of ths Contract shallbefiled in and

adjudiCated by a èOur ofcompetentjursdictionin the Cøimty ofSacraténto, State of Californa,

C. .. .. EnforceabilitY: . Lf any ttrm or provision ofthisContract is f01ld to be. void, voidable,invalid or unemorçeablebya courtof competerlt jurisdictionunderthe laws of the State ofCalfomia,any and alloftheremaing terrandprovisionSofthisContract shall remain binding.

D. . Tine: Alltiies statedhereir orin any òtherContråct Documehtsareofthe essence.

. E. . Bìidig: . This QOntraçt shallbird aidinureto the heirs,devisees,assigieesand. successors in interest of Consultant.. and to the successors.. in interest of City in.the same.. maner as ifsuchparies l:ad been expresslynared herein. . .. .

.. F. ... ..Suiiv()rship:Anyresponsibilityof Consultait fòrwarraities, insurance,indenmty;record-'keeping or compliance with laws with respect to tils Contfactshall not beinvalidàted due to the

expiration,tm'Iniation or cancellation of ths Contract. ... .. .. . . . . .. ..G. ..Co~stnctionand Intewretatiort:CoriWtartandCity .. agree and ackì0wledge that the

provisions of this Contract have been arved at thrOu.gh negotiation and thateachpart has had a fullandfaìropportty. torevise the. provisions. pf this Cöntract fld to have sucliprovisionsreviewed bylegal counseLTher~fore,anyarbiguitiesin çonstrg or interpreting this Contract shall not be

. resolved against the diafting pary; .. Thetitles ofthevaroussections are merely informationål and shallnot be constned as a substantive portìonoftl;sContract. . . .. .. . - - ,

.. H. . ..Waiyer: ..Thewaiyer at any tiJe by anypart of any of itsrightswithrešpectto a default .or.other matter arsing iii. connection with this Contract shallnotbe deemed .a wavier with.réspect to . anysUbsequent défault.()f othefniafter. . . . .

. .. L.. . .. .....SeverabiÜty: .Theìivalidity,illei;alityorun~nforceability, of any provision òf this.Contract siiall notrennerthe.otherprovisjoIis invalid;illegal orllenforceable. .

. .-.J. . .. No ThidParyBeneficiary:ltisexptesslyunderstoodal1dagreedthat the enforcement .

of these tenns andcoiiditions shall bereserved to the CityardCorlstitat Nothig cOlitained in theagreementshall givè or allowanyclaioiright ofactiofi whatsoeverbyany thidpar. It is the

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City of Elk GroveJ4Systems ~

Re: On~Call rrSer\ces

express intent. of the. City . and thèCorisultatthatanysuch person or. entity, other than the..City or

Constiltant,receiviIgbenefits or servicèsuic.erthsagreementshall be decred as incidentalbenefidàrý¡ .. .. . .. .ie ... . Non-Discriinatiorion-Prefertmtial TreatnentStatement:. .Inperfonng. this. Contract,

the pares shàll notdiscrinate or gnmtpreferentialtreatienton thebasisnf nice, sex,C()lor,age;æligion? sexual. orientation,clsabilty,.. ethncity, or nationaLorigin,.. and shall.

comply to the .fullest. extent.

allowed by law, with all applicable local,state, and federallawsrelatìngto n()ndiscriniation~

L. ... Authority to Execute: T~epersoi1orpersonsexecuting this Contract on behalfóf the

Consltant warantandrepæsentthatthey have theauthoaty to execute ths Contract onbehalfof theiragency and further wwrant and represent that they have the authority to bind Consultant to the

perforia:ceofits.obligatìonshereunder,.

M. . ..Dispute Resolutioii: . Priotto either pat cOmmencing any legal action tider thisCoritract,the paries agree to tfin good faith, to settle any dispute amcably between them. Ifadisputehas not been $ettled after fort-fiVe (45) daysofgood-faithnegotiations and as inaybeotherwiseproyid~c.herein;then either pary Itlaycommencelegalaction againstthe. other. . . .... . .

. N ; Force Maieure: Neither par shall be in defaulthyreason of any: failure in thèperformance oftbsConiractifsuch failure arses out ofcallses beyond its reasonable

control. SuchcauseS may include, but are not lited to, acts of G()d, acts of the publicenemy,actsofgovennentineither its. sovereign olcontractual capacity, actS of the par whose perfOtIance.. isnòtsought. to beexctised,fues, flood~ weather,epiderncs,qllatantiie restrctions, stres,

freight embargoes,failure oftraimišsionor .. power supply, méchahcal . dìfficUltieswith . equipment . whichcouldnotliave . beenreasonably foreçaited or provided for;. or. othetcauses ~ beyoiidits .sole. control. The par

so affected. wil

resure perfornance as soon as practicable after the forcemajel.eevent teriates. .. . . .

29. ÈNTlRE AGREEMENT.. - '. .." -. . . .... . Thisinstnentand any attachlents. heretocoIltitute the .entìre Contract betweenCity and

Consultant concerngthe subject matter hereofandsupersedesanyandallpriof oral and written

con:unicatioIis belWeentheParies ægardig thè subject matter hereof..

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Cit)()tElk Gtove

.f4$yšte11S .Re:On~Call rtServices

. A.GJfgD ta this . ..~q d~yot:A( 'I,2om-,bYthelartiesasJo119ws:

. Approyed Was form:. -... - -,

CONSllTJ\'l

By:Attorney for. Consultant

CITY OF ELK GROvE

Ry..~".w.'. .

Lal.aS.qiii;Qity Manager

AttèsttO:

. Slisan J. Blackston, CityClerk

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City of Elk GroveJ4Sys(ems.Re: On~Ca11 ITServices

EXlITA

Scope . ()fWork

. .J4Systenis. ("COnslí1tallt") is .hir.ed tQ.ptoyideIT corisultiigassistance Onan oa"callbasisasneedêdhythe City of ElkGrovePolice Departì1ent,Qn-callservicesfortlis consultant willbeavailapleuP()rl..execiitioiiofthis Agreemen,t. Consiitanthasa~eed tOPfovide.supportand.consiitingservices and othetrelated activities asdie~ted by the City of Elk Grove. TheCityhasno oPligation to request anyservices under this contract...... - . . -' . G

J4Sy$teris shallp~rförmthe folìoWiIg types Qfwotkwhen èalledQnsite.A11 work wil bescheduled

. andguiaed bytlie Police Department's InOrniitionTechIologyMan~ger. .

J) CòtiGUgserversand serylces wìthithe PolicêDepartmentsnêtWórk2) . Troublesh0O:tingne~ork and server issues3) ApgliciitionDevelopnlent. ... . .4) ITsùpport t()r the foliowing systenisandptogtfUS:

a.Microsoftb. Citrc.VMwared. OataCore

e. Cisco

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City öfElkGroveJ4Sy$te-nsRe:On,.Ca11 rrServices

:ExiIBITB

.Schedu)e.ofPerformance

L.A service

calls shall be in writing andautlioriied.bythe Elk Grove .Police Dep(lent I.T.

Maiiagerprior to .ç())lencemeiitofwork. .... .. .... . . . ... . .. .. .... ...

yendorshallprovide awork plan foreachservceaalLt()inçl1lc;e ac;escriptionofthë service to beprovided,tiinefra11e inwl1chthe workwill be collpleted and costs. .

2.

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Cit) of Elk GroveJ4Systems .Re:On-CallITServices

EXHIBITC. ..CoitpelIs~tiQn and M~thodof Paymeiit. . -'-'. :" - . ',,' ..-.; .

1. . SerVcess~ailbept()vide9atthetatesoutlinedbëlow.. .....2. Vend()t shalLinvoiee theCîty of Elk GtovePoliee DeparentllOn:th1y for allservicesprovîded in.

tbepteviouSn1()iith. . . . . . . .. . . .. ...... .. ..J. Yelldorshall recelve full payiel1t withùthi (30)days ofreceirkof ihvoice.4. Payientshall beNet30. . . .

.'. . '..'.liifotIÌationTeClilIoiôgy~ÔJîS1Iitiiìg SerVces

$135/l$135/h$135/h.... $1351l.$135/h$135fh

und~r no.circuintanceswi1theaSgreSateai0tltpaiduidet tl1sCon~act exceed.tleai01ltt specifieduiSectio1l4A.. above. an~ iftheCqntractisappnwedbytheCîtYJ\aia&er,.. all c9inpe~ati()llpaid to. C()lls~ltant . each yeat. slial11iieet the Cost. lìitatiönset .. fortlr. iIi . City ()f. Elk .. Gröve l\uncipalCodeChapter3Ai. . . . .. .. .. ...

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City of Elk Grove. J4SystemsRe:On-:Ca1IITSeivices

EXHIBITD

. Insurance Reqiiiremen.t$ .. .Pnorto c011ence1lentofany work under thisCoiitract, Consultant sball provide to the City proofof,aid inaintaiiìnfù.l. 1 force. and effect at. a11tiniesdUrg the term of the Coiitract,at its. sole cost

. and expense, poliCies or irturance assetfortliereiI: .

1. GeneralLiabilty: ..a.. Comprehensive genera1liåbiltýiIswançeincluaing,hut not lìited to, protection for

claims . of bodily inju. . and .property damage liabilty, personal and advertisinginju.

liabilty andprodùctand completedoperations liability. . . .

b. . Coverage. shall beat. least .as broad as Inurance Services Offçe Comiercial. General

Liability coverage fôrm CQOOÖl (occurrence);

c.Clain-madecoverageis not acceptable~ .d. . The liitsòfliabiltyshall not be lessthai:

Each oCCurence: One MilloÌl Dòllars ($1 ~OOO,OOO)

Products&Completed Operations: 6neIvllionDollars ($1,000,000) .

Personal & Advertsing Iijury: Qne Millon Dòllars ($ 1 ,000,000)

e; Ifageneralaggregatelimitofliabilt) isusèd, the inmurgèneralaggregate shall betwicethe'eaelioccnrrence' limit or the policy . shaii contain aneiidorsel1ent statingthat thegeneralaggregatelimt shall applyseparate1y to the project that is the subject

of the Contract.. ~ .f Ifa prúductsand cÒ11Pletedoperatiol1Sä~gregate linitof liability ìs used; the

miniumpro~\lcts andco~pletedoperationaggregate shaii be twicetbeeachoccurrtnce limt or the p()licy. shaiicontainanendorsetentstating that the proQuctsaid cOI1pletedoperatI()nsRggregateliitshallapplyseparatelytø the

project which isthestibjéctQfthecontract. .. . ...... .... ... .... ~ . .. .. .

l.2. . Automobile Liability;

a; Atitoinobileliability iriuranceproviding pmteCtignagaint c1aÙ1s of bodily injurand prop~rt dam~gearising(.)Ut. of ownerslip,operatioii . maintenance, or nse ofowned, hièd, and n()n~oWi:èdautoniobi1es. ... . . .. .

. b. Coverage shallbeatJeastas hroaaas IISuranee Services Óffee Automòbile Liabilty

cOVèr~ge. formCAOOOl,syib01. 1..(anyaiito).

c: TheliitsofJiåbilityperaocidentshall not be less than: ..

COIIbined SÌngie Liit ()Ile Millon Dollars ($1,000,000)

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City of Elk GroveJ4SystemsRe:On-Call ITSerVees

d. If General Liabilty coverage, as required above, Is providedbythe Conteh;dalGeneral Liability form, the Automobì1eLiábilìty.policyshaUinc1udean eiidorsemeiitprovidig autoinobì1econtractual liability: . ..

3. Worker's .coìTpensation

a. W()tker's CoinPensation in'UtRtce, .. with coverageá.s requiredby the . State. ... ofCaliforna (urilesstheCortsl.ltaifis a qualified self-Ìnsuretwith the State of

Qaliforna), ÆUldEmployets LiabiHty coverage. The COiisultant shâllexecute a

certificate incompliance witl LabOl Co~le Section 1861; on the form provided in. ExhbitE. ... .

. b~ Employer's Liabìlty Coverageshallnot bèless thantliestatutory requirements;c; If al injuryoccUis to any employee of the Cøiisúltant forwhichtheeinployeeor his

dependeits,..Íl the. event ,ofhisdeRth,inaypeentìtled to compensation from the Cityuicier the. provisions .of the Acts,. for which. compensation. is claimed. froin. the City,there willbe retained out of the .sUJs dùetheCol1súltanturdet this Còntract, anaiount ... sufficient to cover suchcompensätionas. tixed by the Acts,uitil. .suchcoinpensatiort is pajdoritisdetentedthatno compensation isdue.Ifthe CItyürequitedtopay such coìTpensatiOn, the aiountso paidwil be dediictedand retained

from suchs11sdue, or to become due tothe Conswtant . . Theinsurershâllagree towaiveallrigbts of subrogation against the City, its officers, offcials,. apd. employeesfor losses arising from work performed by the Consultant

4. Errors. and Omissions; Malpractice;.ProfessìomilLiabilty. Errors and omissions;lTalpractice,orprofessionalliabilityiiisu.ance witlicovera~e of not less thaI$l,OOQ,OOO

. per occurrence and two millon dollarS ($2,000,000) ,agglegate.

5. . Other IISiJancePtovislons: The Oenetal:LiabilityándAutomobileLiability, sltallcontainthe following proVisions andennorsènents: .a. TheCit); itsofticials,~niPloyees; ageiitsand v()lunteersshallhecovered and

specifically namedas additional.nisuredas respectsliabiltyarsing.out of activities.perfonnedby. orön. behalf of the Consultant, :praductsandcompleted operations. oftheConsultant, preinsesowned;oc(;upied, or used Py theCotisultant, or aqtomobiles

owned, .leásed, iiiroo, or. borrowed by . the .Co:rsú1tant ona. sepafateendorsementacceptabletothêCityAttorIey~ . . .. .

b. 'the policy shall contain no special.lintations onthe scope ofcoYerageaffordedto theCity, its offiçials,Ørployees;agentsQrvolunteers.

c.PtoyisÍQn or endorsein~nt .stâtigtliât f()ranyc1aims related:to thìsproject,theConsnltant's ..insuraiice. coverageshall be primary .Insurance .as .respects.. the. City, itsofficers, offcials, employeès and vo1luiteetsto theext~iitthe City is ar additional

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CityöfElkGro've.J4 Systenis .Re:On-CallITSerVces

. .insured. Any insurance or self-insuráncemaintainedby the City, its officers, offcials,employees or vQlunteers shall be Iiiexcess.ofthe Consultantsinsuranceand shall notcontrbute. with it,. to thepaymeIit or satisfactionöf any defense expenses, . loss orjoogmem. .. .

d.AnY failure to comply withreportingor other provisions of the policies on the par of.

the COnsultant, inchu:lirgbreaches. . of ,warranties, shall not.. affect . Consultant'stequirementto provide coverage to the City,lts officerS, offoials, emplOyees, agentsor VOlunteers. . . .. .. . . .. ... . .

e.Tle Consultant' sWotkers Compensation ard Employer's Lüi.bilty policies shallcontain anendorsement that waìvesanyrights of subrogation agait the City, itsoffcers, offèials, employees, agents, and volunteèr~.. . . ..

t. . Each insurance policy shall state thatçowrage shall not be ~lUspended, . voided;canceled by either par, redllced iIcoverageör inlitsi non~renewed,orriateriallychanged except àfter 30 days prior writteli iiotice by certified mail has beengìven tothe City: Teri dayspriorwrifien notice by certfiediIail sha1lbegiven to the City inthe event of cancellatioli due to nonpayment of premum: .

.6. Acceptäbiltyöfltiurets: lrsuratceistobe placed with insurers withaBestS'råtingof:hÒlessthån A.:VII. . . .

.7. Anydèductibles,aggiegateliíts,pendingclaiiror lawsuitsthatmay. dimsh theaggregate limts, or self- iIsured retentiun(s), mustöedec1äredto,aId. approved by, thè

City; . ...... . .. . . . ..' .'8. The Consultant shall fush the City with certificates ofiIsuranèeand original

endorsements orì,urance bindèrs; signedby a person aùthoried by the iillelto bind

covei:age on Its behalf, evidi¡ncÌ1gthe coverage required by this Contract; At anyte atthe written request of theCity, ConsUltant agrees to furIsh a duplicate original or certifiedcopy of eachrèquired pollcy iIchiding thedec1âràtion pages; coiiditìons, provisions, .endorsements, and exClusions. . .... ... ." . '.. .' .. . .

9. Thè City, at its discretion, may inereasethearounts aId tyes ()finsurancecoverage

requied hereUnder at any tiè durg the'teri6fthe contract by giving 30 days writtennòtice. . . . .. .... ... . ~ . . .

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City of Elk Grove.J4SystenisRe:On-CallITSerVces

10. ~ IftheCoh$ultå1t fails toprocureotmaitainirsuraIce ~srequiedhyths sectión.,andåhy.$uPPle1lyntarCondjtions, or

fails to.. fìrirlshthe .Citywith..proofof suchii:urance,.th~City, .atit~. discretioii,.iiayprocureany or allsucli insWance. Prerllsfor such insuraice

. proclle4 by the Cityshallbe deducted and retainedfrom anysuis due theConsultant .underthe contract.. ... ... . . ... .. . .... ..'

11. Failureofthe(Jty to ohtaìnsllchinsura1ce shall ìnno way relieve the Consultanttfoinanyofitstespoiiibilitìesunderthe contract. .

12. Tle.ina1gofprogresspayientstOtheConsultat shallnotbe ëOnstned as relievmg the

çonslûtant or its$un-consultants øragents ofresponsjbilityfor l()ssûrdirect physicalloss, damage, or destrction occurg prior tofmal acceptanct by the City.

. 13. The.fåilureof theCity toel1orce ÌiatimelYl1aner anyÖf the provisions of this s~ctìon

shalliiotiictasa waÍvertoenforcement of any of these provisions at anytime.durgthetéri of thecontracL . ~14. Therequìreinent asto types, liihs, ånd thè City's approval of insurance coverageto he

maintained by Consultant are notinteiide4to, and shall not in any maner,lÌnt or qualifytheliahilitiesandobligationsassuied byConsultantunder the Contract.

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City of Elk. Grove. J4 Systenìs. . Re:On-Cåli ITSelVces

EXHBITE

Certñeate of Çf.IDplianeeWithLaborCode§ 3700

lan ~ware of theproyisionsof SeçtiQt13 7ÚOof the LabprCqde",h1ch requie everyeniployer tobe

illsuredagainst liability for workers'cpmpensationor tOUla~rtake. self.nsu.ancein ~çcordance\Viththeprovisionsofthatcode,andlhave cOIlpliedolwil. coinply wit1Sii9ltprovìsionsbefore. comien.cing .theperforiaiceoftheworkofthiS90nttact. (CaL. Lab()r Code §§1860;l861.). . .

. CONSULTANT

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