CITY OF ALEXANDRIA, MINNESOTA
Transcript of CITY OF ALEXANDRIA, MINNESOTA
City of Alexandria, Minnesota Page 1
CITY OF ALEXANDRIA, MINNESOTA
CITY COUNCIL MEETING
AGENDA ● SEPTEMBER 23, 2019
Council Chambers Regular Meeting 7:00 PM
704 BROADWAY ALEXANDRIA, MN 56308
Mayor
Sara Carlson
Council Member - Ward I
Bill Franzen
Council Member - Ward II
Roger Thalman
Council Member - Ward III
Bobbie Osterberg
Council Member - Ward IV
David Benson
Council Member - Ward V
Todd Jensen
Agenda City Council September 23, 2019
City of Alexandria, Minnesota Page 2
1. 7:00 PM - CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. INVOCATION
4. PUBLIC COMMENT
5. 7:05 PM - CONSENT AGENDA
A. Minutes
1. City Council - Special Meeting - Jun 24, 2019 5:00 PM
2. City Council - Regular Meeting - Sep 9, 2019 7:00 PM
B. Licenses
1. Approve Licenses and Authorize Issuance
(Requested by Marty Schultz, Administration)
C. Unanimous Consent to Dispense with the Reading of Resolutions
6. 7:10 PM - TIM URNESS - PRESENTATION ON DISTRICT 206 SPECIAL ELECTION REFERENDUM
1. School District 206 Special Election Referendum Presentation
(Requested by Marty Schultz, Administration)
7. 7:25 PM - AAEDC EXECUTIVE DIRECTOR NICOLE FERNHOLZ - EDA RESOLUTION MODIFYING CHAP FOR THE CITY OF ALEXANDRIA
1. EDA Resolution Modifying the City Homestead Assistance Program for the City of
Alexandria
(Requested by Nicole Fernholz, Alexandria Area Economic Development Commission)
8. 7:30 PM - PUBLIC HEARING - 2020 PRELIMINARY BUDGET AND TAX LEVY
1. Public Hearing and Resolution Adopting the 2020 Preliminary Budget and Tax Levy
(Requested by Marty Schultz, Administration)
9. 7:45 PM - ACTION ITEMS
1. Resolution for Hearing on Proposed Assessment for the Kinkead Drive Street
Improvements
(Requested by Marty Schultz, Administration)
2. Resolution for Hearing on Proposed Assessment for the Deerwood Drive Sanitary
Sewer Improvements
Agenda City Council September 23, 2019
City of Alexandria, Minnesota Page 3
(Requested by Marty Schultz, Administration)
3. Amendment to Development Agreement with Veterans Memorial Committee
(Requested by Marty Schultz, Administration)
4. Amendment to Construction Agreement with LRP Construction Services Inc.
(Requested by Marty Schultz, Administration)
5. Authorization to Execute Eighth Amendment to Ground Lease Related to Annual
Rental Rates (MBA-Alexandria, LLC)
(Requested by Marty Schultz, Administration)
10. 8:00 PM - COMMUNITY DEVELOPMENT DIRECTOR
1. Planning Commission - Regular Meeting - Sep 16, 2019 7:00 PM
2. C-19-013 - Conditional Use Permit - New Life Christian Church
(Requested by Mike Weber, Planning Department)
3. C-19-014 - Conditional Use Permit - Gabriel Anderson Dba Anderson Building Movers
(Requested by Mike Weber, Planning Department)
4. Viking Plaza Revolving Loan Fund Request
(Requested by Mike Weber, Planning Department)
11. 8:10 PM - CITY ENGINEER
1. Second Revised Engineering Agreement for 18Th Avenue
(Requested by Tim Schoonhoven, City Engineer)
2. 18Th Avenue West Right of Way Acquisition
(Requested by Tim Schoonhoven, City Engineer)
3. Project Update
(Requested by Tim Schoonhoven, City Engineer)
12. 8:20 PM - CITY ATTORNEY
13. 8:25 PM - CITY ADMINISTRATOR
14. 8:30 PM - OLD AND OTHER BUSINESS
15. 8:35 PM - BOARDS, COMMITTEES, AND COMMISSIONS - REPORTS
1. Minutes
(Requested by Marty Schultz, Administration)
16. ADJOURNMENT
City of Alexandria, Minnesota Page 1
CITY OF ALEXANDRIA, MINNESOTA
CITY COUNCIL MEETING
MINUTES ● JUNE 24, 2019
Conference Room Special Meeting 5:00 PM
704 BROADWAY ALEXANDRIA, MN 56308
I. 5:00 PM - CALL TO ORDER SPECIAL ALEXANDRIA CITY COUNCIL MEETING
Attendee Name Title Status Arrived
Sara Carlson Mayor Present
Bill Franzen Council Member - Ward I Present
Roger Thalman Council Member - Ward II Present
Bobbie Osterberg Council Member - Ward III Present
David Benson Council Member - Ward IV Present
Todd Jensen Council Member - Ward V Present
II. 5:05 PM - BELLANCA BUILDING
1. Bellanca Building Status Update
Staff updated the City Council on negotiations with a potential buyer for the Bellanca
Building.
III. 5:30 PM - BUDGET COMMITTEE UPDATE
1. Budget Committee Update
Staff provided a summary of the work completed to date on the crafting of the 2020
budget. A document was distributed that highlighted the funding requests from
outside entities.
IV. 5:50 PM - 2018 FINANCIAL STATEMENTS
1. Presentation of 2018 Financial Statements
Tom Olinger from Abdo, Eick, and Meyers presented the 2018 Financial Statements
of the City of Alexandria. He distributed a summary document and reviewed that in
detail with the City Council. Mr. Olinger will be formally presenting the statements
for City Council action at the regular meeting.
5.A.1
Packet Pg. 4
Min
ute
s A
ccep
tan
ce:
Min
ute
s o
f Ju
n 2
4, 2
019
5:00
PM
(M
inu
tes)
Minutes City Council June 24, 2019
City of Alexandria, Minnesota Page 2
Attest:_______________________________
Martin D. Schultz, City Administrator
______________________________
Sara Carlson, Mayor
5.A.1
Packet Pg. 5
Min
ute
s A
ccep
tan
ce:
Min
ute
s o
f Ju
n 2
4, 2
019
5:00
PM
(M
inu
tes)
City of Alexandria, Minnesota Page 1
CITY OF ALEXANDRIA, MINNESOTA
CITY COUNCIL MEETING
MINUTES ● SEPTEMBER 9, 2019
Council Chambers Regular Meeting 7:00 PM
704 BROADWAY ALEXANDRIA, MN 56308
1. 7:00 PM - CALL TO ORDER
Attendee Name Title Status Arrived
Sara Carlson Mayor Present
Bill Franzen Council Member - Ward I Present
Roger Thalman Council Member - Ward II Present
Bobbie Osterberg Council Member - Ward III Present
David Benson Council Member - Ward IV Absent
Todd Jensen Council Member - Ward V Present
2. PLEDGE OF ALLEGIANCE
3. INVOCATION
4. PUBLIC COMMENT
No comments.
5. 7:05 PM - CONSENT AGENDA
RESULT: ADOPTED [UNANIMOUS]
MOVER: Todd Jensen, Council Member - Ward V
SECONDER: Bobbie Osterberg, Council Member - Ward III
AYES: Franzen, Thalman, Osterberg, Jensen
ABSENT: Benson
A. Minutes
1. City Council - Special Meeting - Jun 10, 2019 5:00 PM
2. City Council - Regular Meeting - Aug 26, 2019 7:00 PM
B. Authorized Bills
1. August 2019 Open Payables & Check Registers
C. Licenses
1. Approve License Applications and Authorize Issuance
Gambling Permits:
United Way of Douglas and Pope Counties - sell raffles for event at the Alexandria
Armory - Minnesota National Guard, 310 Broadway, on November 13, 2019.
5.A.2
Packet Pg. 6
Min
ute
s A
ccep
tan
ce:
Min
ute
s o
f S
ep 9
, 201
9 7:
00 P
M (
Min
ute
s)
Minutes City Council September 9, 2019
City of Alexandria, Minnesota Page 2
Alexandria Red Line Hockey Booster Club - conduct bingo for event on October
25, 2019 at the Broadway Ballroom, 115 30th Avenue East.
Alexandria Red Line Hockey Booster Club - sell raffles for event at the Runestone
Community Center, 803 Third Avenue West, on December 5, 2019.
Recommendation
Recommend approval of the licenses as outlined above and authorize issuance.
D. Unanimous Consent to Dispense with the Reading of Resolutions
6. 7:10 PM - PRIDE OF THE LAKES PRESENTATION
1. Pride of the Lakes Presentation
Background
Abby Blank, representing marketing students from Alexandria Area High School,
gave a presentation on the Pride of the Lakes initiative, an effort supported by the
City of Alexandria and other government, business, and individual collaborators
throughout the community. It is to encourage people to keep their money within our
community. The website has facts about why people needs to do business locally.
They have been going to local service groups explaining as to how their choices to
make a difference. She explained that pledging is how you make a difference and it
costs nothing. An individual pledge is free; by working in our community or
shopping here before you shop online. As for businesses, the pledges are $100;
those who have pledged are provided with a direct hyperlink for the business for a
marketing strategy. One of the huge marketing strategies is advertisement in the
local movie theater. Also social media by posting every Tuesday and Thursday about
doing business locally.
Tara Bitzan, Chamber Director, pointed out this campaign is exclusively done by the
high school students. These three marketing students went out and made this
campaign happen. It is remarkable work done by these students.
Mayor Carlson thanked the students for their hard work on this campaign, and felt
this was great project and they did an outstanding job on it.
Thalman asked if they have a way to track this campaign to see how successful it is.
Blank explained how they are tracking this project.
7. 7:20 PM - POLICE CHIEF RICK WYFFELS
1. Toward Zero Deaths Grant Agreement
Background
Police Chief Ricky Wyffels noted for many years the Alexandria Police Department
has been involved as the lead agency and fiscal agent for our county to apply for and
manage the "Toward Zero Deaths Program" previously known as "Safe and Sober".
The Alexandria Police Department is requesting City Council approval of the attached
resolution to accept the 2019-2020 Toward Zero Death (TZD) Grant awarded by the
Office of Traffic Safety. The grant is for additional education and enforcement
regarding DWI, speed, seatbelt use, etc. The Alexandria Police Department is
partnering with the Douglas County Sheriff’s Office.
5.A.2
Packet Pg. 7
Min
ute
s A
ccep
tan
ce:
Min
ute
s o
f S
ep 9
, 201
9 7:
00 P
M (
Min
ute
s)
Minutes City Council September 9, 2019
City of Alexandria, Minnesota Page 3
We apply with the County every year and share with them. Sergeant Tony Kuhnau
runs it internally. This is an enforcement effort with it targeting seat belts, etc.
The Office of Traffic Safety has awarded total funding of $16,300 for this Grant. The
monies go toward enforcement, equipment, and administrative costs. The grant will run from October 1st, 2019 through September 30th, 2020.
Financial Impact
The City will act as the fiscal agent for this grant as has been done in the past.
Recommendation
Recommend adoption of Resolution No. 2019-53, RESOLUTION AUTHORIZING
EXECUTION OF AGREEMENT.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Bobbie Osterberg, Council Member - Ward III
SECONDER: Todd Jensen, Council Member - Ward V
AYES: Franzen, Thalman, Osterberg, Jensen
ABSENT: Benson
2. Drug Task Force Update and Recognition
Wyffels noted for the last five years the Alexandria Police Department has been the
host agency for the West Central Drug and Violent Crimes task force. This task force
is comprised of six counties (Douglas, Pope, Grant, Ottertail, Becker, and Wadena)
and all the police agencies within this region. There are generally a total of eight
agents from these communities that work together to fight crimes of drug and
violence in a cooperative "joint powers" method. Funding is provided through local
governments, state and federal dollars, and forfeiture dollars. Most regions in the
state have something similar to help with drug enforcement because jurisdictional
boundaries get quite blurred with these kinds of investigations.
The Alexandria Police Department has been entrusted to host the site for this
enforcement effort for the last five years. Prior to that, the Douglas County Sheriff’s
Department served as the host site. During most of this time, Alexandria Police
Officer Jason Rosha was the Special Agent in Charge (SAC) for this region. This is a
highly responsible job and a very dangerous job. It becomes a balancing act
between fighting drugs, staying local to your community, and running the internal
stuff. SAC Rosha has done an outstanding job. It is very important with this type of
regional arrangement to diversify the responsibility levels among the participants. It
reinforces the goal of a "team effort" working together in an environment where no
single agency becomes the perceived owner of the task force.
The board of directors for the task force has been notified that the time has come for
another agency to take part as the host agency. The new host agency will be
decided sometime in mid-September by the task force board. It is important to
reiterate that Jason Rosha has done an outstanding job during his tenure. It really is
a responsible job and is like running a police agency of its own with the dynamics of
multiple jurisdictions. He has done a remarkable job that is filled with hard, at times
dangerous work, and long hours. The work also demands a high ethical standard at
all times. It is also important that Officer Rosha is afforded the opportunity to
continue his police career work with a diverse portfolio of knowledge and
experiences. Rosha will be taking his skill set and bringing it back into patrol for the
Alexandria Police Department. This will allow him to work directly with some of our
5.A.2
Packet Pg. 8
Min
ute
s A
ccep
tan
ce:
Min
ute
s o
f S
ep 9
, 201
9 7:
00 P
M (
Min
ute
s)
Minutes City Council September 9, 2019
City of Alexandria, Minnesota Page 4
new officers to continue to fight drugs in our city.
The Alexandria Police department will be assigning an experienced investigator to the
task force as an agent, but not as the SAC. Wyffels continues to believe that it is
important to share knowledge, experiences and opportunity both internally and
externally. It is the root of solving crimes by sharing appropriate knowledge and
efforts on a broad scale. What you receive from others is a multiple you could not
create by going it alone. Officer Rosha has proven this through the task force. Rosha
accepted this duty with open arms and of the most positive attitude, and he is going
into his new job assignment the same way. All these changes will be happing
through a process during this and next month. Nothing will change about their drug
enforcement efforts as they continue to make Alexandria a great place to live or
raise a family while they work as a community and a region. They take this task of
feeling safe and free with a great amount of responsibly and seriousness.
Chief Wyffels asked the Mayor and City Council to join him in recognizing the
excellent work of Officer Jason Rosha, and then read a plaque presented to Rosha.
Mayor Carlson stated that as Mayor, it is her job to oversee the Police Department to
know how things are going. She reiterated what Wyffels stated - it has been a great
five years and pointed out how well things are going. Our citizenry really does not
know how fortunate they are to have an officer like Rosha protecting them. They will
never know that Rosha was there all these years and how much good he did. We
are honoring him because we know how much he did and how he protected us. It is
up to us, the City Council and Police Department, to put good people into the job.
She stated Rosha is a good man, a good police officer, and he is so good for the
community.
Rosha thanked his wife Lyndsey, Chief Wyffels, and Captain Kent for their support;
and also Sergeant Keith Melrose for his mentorship and guidance. It has been a
great 4 1/2 years and a lot of fun, and he is looking forward to the next step with the
police department.
Wyffels thanked the Mayor and City Council for their continued support of the Police
Department.
8. 7:40 PM - COMMUNITY DEVELOPMENT DIRECTOR
1. Award Bid for Appraisal Services - Douglas County Fairgrounds Area
Background
Community Development Director Mike Weber noted on August 12, 2019 the Council
authorized staff to obtain quotes for the appraisal of the Douglas County Fairgrounds
Area. This is a joint appraisal venture between the City and the Douglas County
Agricultural Association and is a necessary step in the implementation plan for the
Fairgrounds Area Master Plan. Staff released the RFP on August 15th, received
several written inquiries, posted/distributed two clarifying amendments, and received
quotes from four firms. All submitting firms met the licensing requirements. The
appraisal project completion date is October 4, 2019, and the appraisal will result in
vacant land values for each of the four parcels owned either by the City or by the
Agricultural Association.
Financial Impact
If the Council concurs with the recommendation to award, the cost for the appraisal
will be shared 50/50 with the Ag Association. The City's share would come from
5.A.2
Packet Pg. 9
Min
ute
s A
ccep
tan
ce:
Min
ute
s o
f S
ep 9
, 201
9 7:
00 P
M (
Min
ute
s)
Minutes City Council September 9, 2019
City of Alexandria, Minnesota Page 5
Plans and Studies. Following this expenditure, the projected end of year balance in
this fund will be approximately $6,000.
Recommendation
Recommend awarding the appraisal to J S Hagen Appraisal Associates in the amount
of $5,000.00.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Bill Franzen, Council Member - Ward I
SECONDER: Todd Jensen, Council Member - Ward V
AYES: Franzen, Thalman, Osterberg, Jensen
ABSENT: Benson
9. 7:45 PM - CITY ENGINEER
Mayor Carlson gave their condolences on the passing of Schoonhoven's father.
1. Highway Committee Meeting, August 29, 2019
Background
Schoonhoven noted the Highway Committee met on August 29th. The following
items were discussed:
1. Speed Study on Voyager Drive.
Discussion
The committee reviewed information from an August 12-15th speed study on
Voyager Drive. The posted speed limit is 40 mph. The study showed that the 85th
percentile at 41 mph. This information would indicate that the speed limit is set
correctly. The Committee discussed restriping to narrow the travel lanes from 12' to
11' to help reduce the speed. This lane width reduction has proven effective in
reducing speed at several locations in the City and County. The restriping will take
place next year as part of our regular maintenance schedule.
Recommendation: Informational only. No council action required at this time.
2. Scenic Heights Design Section.
Discussion
The committee reviewed various configurations regarding the proposed design of
Scenic Heights Road between East Golf Course Road and Deerwood Drive. The
project is scheduled for construction in 2020. The recommended design is a 24' rural
section with an 8-foot bituminous path on the south side. This design is similar to the
design of the recently completed Agnes Boulevard project.
Recommendation: Informational only. No council action required at this time.
3. 3rd Avenue and Kenwood Pedestrian Refuge Island.
Discussion
Mike Weber and Tim Schoonhoven have been in contact with MnDOT District 4 traffic
engineer Trudy Kordosky regarding the 3rd Avenue and Kenwood Pedestrian Refuge
Island. We continue to discuss options for addressing this situation. As you know,
Third Avenue is a trunk highway and any changes to the current configuration will
5.A.2
Packet Pg. 10
Min
ute
s A
ccep
tan
ce:
Min
ute
s o
f S
ep 9
, 201
9 7:
00 P
M (
Min
ute
s)
Minutes City Council September 9, 2019
City of Alexandria, Minnesota Page 6
need to be coordinated with MNDOT. MNDOT will be providing a pedestrian counting
camera at this location the week of September 16th to obtain information regarding
the usage of the island. We will continue to work with MNDOT and will report back to
the council on this issue.
Recommendation: Informational only. No council action required at this time.
4. Stop sign at 44th Avenue and the Walmart Frontage Road.
Discussion and Recommended Action
The city has received a number of complaints that westbound vehicles are not
stopping for the stop sign at the Walmart Frontage Road. This is a wide intersection
due to the northbound free right turn lane. As a result, the stop sign is located far to
the right. The committee reviewed options and recommends installing a second stop
sign for west bound traffic to be located between the westbound through lane and
the westbound left turn lane. As you know, 44th Avenue will be extended to the east
to South Broadway next year. We expect this connection to significantly change how
traffic uses this intersection and will continue to monitor this intersection.
Recommendation: Recommend adoption of Resolution No. 2019-54,
RESOLUTION FOR THE AUTHORIZATION TO INSTALL A STOP SIGN ON 44TH AVENUE.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Todd Jensen, Council Member - Ward V
SECONDER: Roger Thalman, Council Member - Ward II
AYES: Franzen, Thalman, Osterberg, Jensen
ABSENT: Benson
2. Project Update
Jensen asked about the cross walk on Nokomis.
Schoonhoven updated the Council on the status of the on-going public improvement
projects:
There will be a tour at 2:00 pm on Thursday to look at all the projects.
8th Avenue - wear course is down; nice looking project.
Woodland Elementary Underpass - Very nice project and he is happy with it; 12 x 12
boxes of concrete used; beautiful project
Deerwood Drive - all of the underground is in.
Local Street Overlays - all done.
Schoonhoven thanked the Mayor and City Council for their kind words on the loss of
his father. He then commended the Police Department for their assistance with his
family.
10. 7:30 PM - PUBLIC HEARING - PROPOSED STREET RECONSTRUCTION PLAN AND ISSUANCE OF GENERAL OBLIGATION STREET RECONSTRUCTION BONDS
Mayor Carlson noted it was 7:30 pm and declared open the public hearing for the Proposed
Street Reconstruction Plan and Issuance of General Obligation Street Reconstruction Bonds.
1. Public Hearing Resolution Considering the Adoption of a Street Reconstruction Plan
and Approving the Issuance of General Obligation Street Reconstruction Bonds
Background
5.A.2
Packet Pg. 11
Min
ute
s A
ccep
tan
ce:
Min
ute
s o
f S
ep 9
, 201
9 7:
00 P
M (
Min
ute
s)
Minutes City Council September 9, 2019
City of Alexandria, Minnesota Page 7
City Engineer Tim Schoonhoven introduced Kirsten Plath, who he mentioned did a lot
of work on this project. She is also the project engineer on the 8th Avenue Project.
Schoonhoven then went through the power point presentation. The Council took an
action at the August 26, 2019 council meeting to adopt "A Resolution Calling for a
Public Hearing on the Intention to Issue General Obligation Street Reconstruction
Bonds and the Proposal to Adopt a Street Reconstruction Plan". The council
considered a similar action last year on October 22, 2019 and earlier this year on
January 14th. The Council subsequently decided not to proceed at that time. The
materials and presentation are very similar to what was discussed at the previous
two meetings. This presentation of the SRP will be required any time the city wishes
to issue GO Street Reconstruction Bonds.
The projects that may be considered for construction in 2020 are shown on the
exhibit titled "5-year Plan, Street Bonding Projects". These projects are somewhat
different from those previously shown to reflect the projects that have been
identified by the Utility Committee. The Utility Committee has been meeting
throughout the summer to coordinate a number of high priority street, watermain
and sanitary sewer projects. It is the intent that the street portion of these projects
be funded by street reconstruction bonds. ALP and ALASD are a key part of the
project coordination process. Their concurrence on the projects will be needed
before any design work can begin.
Financial Impact
In October 2018, the City's financial consultants from Baker Tilly created three
scenarios for review based on proposed bond issuance amounts. Using their
estimated annual debt service for a $1,500,000 bond as a basis, staff has estimated
a $250,000 annual debt service for the issuance of $2,500,000 in bonds. An
updated debt service levy projection is attached that also shows the previously
discussed impact of the issuance of $5,000,000 in bonds for the RCC expansion.
Deerwood Drive is not currently listed on the street reconstruction bond project list.
Because there is assessment revenue associated with the project, this work can be
funded from the Revolving Improvement Fund if desired by the City Council. The
Council also has the option of including Deerwood Drive in the street reconstruction
bond if so desired.
Public Hearing
Franzen and Thalman asked about the conditions, widths and calculations.
Mayor Carlson then called for public comments.
Heather Larson, 1117 Maple Street, at the corner of 12th and Maple. She wants a
better understanding of what she has to look forward to on her street. She noted
their street is a frequently traveled street and they have quite a bit of pedestrian
traffic.
Schoonhoven stated he will meet with Larson.
Hearing no further comments, Mayor Carlson declared the public hearing closed at
7:57 pm.
Recommendation
5.A.2
Packet Pg. 12
Min
ute
s A
ccep
tan
ce:
Min
ute
s o
f S
ep 9
, 201
9 7:
00 P
M (
Min
ute
s)
Minutes City Council September 9, 2019
City of Alexandria, Minnesota Page 8
Recommend adoption of Resolution No. 2019-55, RESOLUTION ADOPTING A
STREET RECONSTRUCTION PLAN AND APPROVING THE ISSUANCE OF
GENERAL OBLIGATION BONDS.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Roger Thalman, Council Member - Ward II
SECONDER: Todd Jensen, Council Member - Ward V
AYES: Franzen, Thalman, Osterberg, Jensen
ABSENT: Benson
11. 7:50 PM - CITY ATTORNEY
Assistant City Attorney Mike Cass had no items.
12. 7:55 PM - CITY ADMINISTRATOR
City Administrator Marty Schultz gave an update on the Fergus Falls presentation regarding
the RCC Bonding issue. He indicated the presentation went well and there good questions
from the committee members.
13. 8:00 PM - OLD AND OTHER BUSINESS
No items.
14. 8:05 PM - BOARDS, COMMITTEES AND COMMISSIONS - REPORTS
Osterberg, ALP: Strategic Planning is continuing.
15. ADJOURNMENT
The City Council mutually concurred to adjourn the Alexandria City Council meeting at 8:07
pm.
5.A.2
Packet Pg. 13
Min
ute
s A
ccep
tan
ce:
Min
ute
s o
f S
ep 9
, 201
9 7:
00 P
M (
Min
ute
s)
Minutes City Council September 9, 2019
City of Alexandria, Minnesota Page 9
Attest:_______________________________
Martin D. Schultz, City Administrator
______________________________
Sara Carlson, Mayor
5.A.2
Packet Pg. 14
Min
ute
s A
ccep
tan
ce:
Min
ute
s o
f S
ep 9
, 201
9 7:
00 P
M (
Min
ute
s)
Updated: 9/19/2019 10:29 AM by Lori West Page 1
City Council Meeting: 09/23/19 07:00 PM 704 Broadway Department: Administration Alexandria, MN 56308 Category: License Prepared By: Lori West
SCHEDULED Department Head: Marty Schultz
ACTION ITEM (ID # 4249) DOC ID: 4249
Approve Licenses and Authorize Issuance
Gambling Permit
Alexandria Chapter of MN Deer Hunters Association - sell raffles for event on January 17,
2020 at Broadway Ballroom.
Recommendation
Recommend approval of the licenses and authorize issuance.
ATTACHMENTS:
Gambling Permit - Alexandria Chapter of MN Deer Hunters Assoc (PDF)
5.B.1
Packet Pg. 15
5.B.1.a
Packet Pg. 16
Att
ach
men
t: G
amb
ling
Per
mit
- A
lexa
nd
ria
Ch
apte
r o
f M
N D
eer
Hu
nte
rs A
sso
c (
4249
: A
pp
rove
Lic
ense
s an
d A
uth
ori
ze Is
suan
ce)
5.B.1.a
Packet Pg. 17
Att
ach
men
t: G
amb
ling
Per
mit
- A
lexa
nd
ria
Ch
apte
r o
f M
N D
eer
Hu
nte
rs A
sso
c (
4249
: A
pp
rove
Lic
ense
s an
d A
uth
ori
ze Is
suan
ce)
5.B.1.a
Packet Pg. 18
Att
ach
men
t: G
amb
ling
Per
mit
- A
lexa
nd
ria
Ch
apte
r o
f M
N D
eer
Hu
nte
rs A
sso
c (
4249
: A
pp
rove
Lic
ense
s an
d A
uth
ori
ze Is
suan
ce)
5.B.1.a
Packet Pg. 19
Att
ach
men
t: G
amb
ling
Per
mit
- A
lexa
nd
ria
Ch
apte
r o
f M
N D
eer
Hu
nte
rs A
sso
c (
4249
: A
pp
rove
Lic
ense
s an
d A
uth
ori
ze Is
suan
ce)
Updated: 9/19/2019 3:53 AM by Marty Schultz Page 1
City Council Meeting: 09/23/19 07:00 PM 704 Broadway Department: Administration Alexandria, MN 56308 Category: Report Prepared By: Marty Schultz
SCHEDULED Department Head: Marty Schultz
INFORMATION ITEM (ID # 4236) DOC ID: 4236
School District 206 Special Election Referendum Presentation
Background
Tim Urness will be making a presentation on the upcoming special election referendum
called by School District 206 to consider a school funding request.
6.1
Packet Pg. 20
Updated: 9/19/2019 5:40 AM by Marty Schultz Page 1
City Council Meeting: 09/23/19 07:00 PM 704 Broadway Department: Alexandria Area Economic Development Commission Alexandria, MN 56308 Category: Resolutions and Ordinances Prepared By: Marty Schultz
SCHEDULED Department Head: Nicole Fernholz
ACTION ITEM (ID # 4242) DOC ID: 4242
EDA Resolution Modifying the City Homestead Assistance Program for the City of Alexandria
Background
Attached you will find a Resolution which provides for several changes to the City Housing
Assistance Program (the “CHAP”). The amended version of the CHAP is also attached with
proposed changes shown in red. CHAP was established by the City and EDA in 2002 and
modified in 2003. The Program has been working efficiently for the last 16 years to assist
low and moderate income families with the acquisition of a single family home.
The Resolution changes include:
allowing additional parcels to be included in CHAP by making them eligible to any
qualified residence located within the City limits
coordination of CHAP loans to work specifically with the Alexandria Housing Trust
Fund
the increase of loan amount to the greater of $15,000 or 6% of the sale price of the
home. The current program allows up to 5% or $7,500
sale price of residence cannot exceed 90% of the average area purchase price. The
program currently limits the sales price of the residence by income that cannot
exceed 250% of 115% of the area median family income. Changing the CHAP
guidelines to use a formula and the average purchase price rather than income
makes the program more available to families, while also keeping the program
relevant to the current housing market
Currently, there are funds available in TIF District No. 26 to finance the increase of these
loans. Any revenues from those TIF Districts can only be used to assist low and moderate
income families with the cost of housing.
Financial Impact
There is no impact to the general (operating) budget of the City. The CHAP program has,
and will continue to use, funds generated from Tax Increment Financing District #26.
Recommendation
Adoption of the attached EDA Resolution Modifying the City Homestead Assistance Program
for the City of Alexandria.
ATTACHMENTS:
EDA Resolution Relating to CHAP (DOC)
Amended CHAP Guidelines (PDF)
7.1
Packet Pg. 21
ALEXANDRIA ECONOMIC DEVELOPMENT AUTHORITY COUNTY OF DOUGLAS STATE OF MINNESOTA RESOLUTION NO. __________
A RESOLUTION MODIFYING THE CITY HOMESTEAD ASSISTANCE PROGRAM FOR THE CITY OF ALEXANDRIA
BE IT RESOLVED by the Board of Commissioners (the "Commissioners") of the Alexandria Economic Development Authority (the "Authority "), as follows: Section 1. Recitals. 1.01. The Authority previously established a City Homestead Assistance Program (the “CHAP”), established an area of operation, provided for the delegation of powers and duties and authorized the execution of Lender Contracts on July 22, 2002. 1.02. The Authority modified CHAP on April 1, 2003 to increase the loan amounts and to adjust the sale price. 1.03. It is proposed that the Authority modify its CHAP to further clarify the Introduction, Description and Guidelines to provide grants and to be complementary to the new adopted Housing Trust Fund described below. Section 2. Findings. 2.01. The Authority hereby finds that the modifications to CHAP promote the purposes of the Authority, as those purposes are defined in Minnesota Statutes, Sections 469.001 to 469.047, 469.124 to 469.134 and 469.090 to 469.108 (collectively the “Act”).
2.02. The Authority hereby finds and determines that when legally and financially possible CHAP should provide loans and grants that are complementary to the City’s Housing Trust Fund established by Ordinance No. 806. Section 3. Authorizations. 3.01. The Authority hereby approves and adopts the modifications to CHAP as described in the Amended Introduction, Description and Guidelines on Schedule A attached to this Resolution. 3.02. The President and Executive Director (the “Officers”) are hereby authorized to execute and deliver any contracts necessary and convenient to implement CHAP amended as of August ___, 2019.
7.1.a
Packet Pg. 22
Att
ach
men
t: E
DA
Res
olu
tio
n R
elat
ing
to
CH
AP
(42
42 :
ED
A R
eso
luti
on
Mo
dif
yin
g t
he
Cit
y H
om
este
ad A
ssis
tan
ce P
rog
ram
fo
r th
e C
ity
of
2
Adopted by the Commissioners of the Authority this ____ day of _____________, 2019. YES: NO: ABSENT: ___________________________________ President ATTEST: ___________________________________ Executive Director
CERTIFICATION I, Martin Schultz, Executive Director of the Alexandria Economic Development Authority, County of Douglas, Minnesota, hereby certify that the foregoing is a true and correct copy of Resolution No.__________ adopted by the Authority on the ______ day of ____________, 2019. ___________________________________ Executive Director
4825-8174-6337, v. 1
7.1.a
Packet Pg. 23
Att
ach
men
t: E
DA
Res
olu
tio
n R
elat
ing
to
CH
AP
(42
42 :
ED
A R
eso
luti
on
Mo
dif
yin
g t
he
Cit
y H
om
este
ad A
ssis
tan
ce P
rog
ram
fo
r th
e C
ity
of
SCHEDULE A
AMENDED INTRODUCTION, DESCRIPTION AND GUIDELINES CITY HOMESTEAD ASSISTANCE PROGRAM
CITY OF ALEXANDRIA, MINNESOTA AS OF FEBRUARY 18, 2003AUGUST ___, 2019
I. PROGRAM INTRODUCTION
The City Homestead Assistance Program (the “CHAP”) is a collaboration among the City of Alexandria (the “City”), its Economic Development Authority (the “Authority”), the Housing and Redevelopment Authority in and for the City of Alexandria (the “HRA”), Developers and Lenders designed to provide owner-occupied, single family home ownership opportunities to low and moderate income families. This goal can be accomplished by providing forgivablegrants and loans to assist in the purchase of owner-occupied, single family residential homes by low and moderate income families. CHAP will be available only for housing specifically designated byany owner occupied residences located withinthe City and may be used in conjunction with any other City, state or federal program.
II. PROGRAM DESCRIPTION
A. Developers shall present requests for tax increment financing assistance for the construction of owner-occupied, single family residential homes to the City and the Authority.
B. The City and the Authority shallmay adopt a tax increment financing plan (the “TIF Plan”) which shall designate certain potential parcels as eligible sites for owner-occupied, single family residential homes. In conjunction with the adoption of the TIF Plan, the City and the Authority shall establish a tax increment financing district (the “TIF District”) within which thecontains designated parcels shall be located. However, a CHAP loan or grant may be made to any eligible borrower for any qualified residence located within the City limits.
C. Potential borrowers shall make application with and be screened by the HRA. The HRA shall approve eligible borrowers (the “Borrowers”) and process and close the CHAP loans in accordance with the Lender Contract. and the qualification described below.
7.1.b
Packet Pg. 24
Att
ach
men
t: A
men
ded
CH
AP
Gu
idel
ines
(42
42 :
ED
A R
eso
luti
on
Mo
dif
yin
g t
he
Cit
y H
om
este
ad A
ssis
tan
ce P
rog
ram
fo
r th
e C
ity
of
Ale
xan
dri
a)
2
D. Lender shall provide revenues to the Authority to assist in the purchase of owner-occupied, single family residential homes by the Borrowers.
E. Each loan shall be secured by a promissory note and a second mortgage on the real estate of the Borrower.
F. EachF. If a lender participates, then each loan shall be repaid by the Authority through tax increment receipts generated by the improvements constructed by the Developer within the TIF District.
G. The repayment terms between the Lender and the Authority and the repayment terms between the Authority and the Borrower shall be documented in the Lender ContractCHAP loans may be made to any qualified borrower to purchase an owner occupied residence located within the City.
III. PROGRAM GUIDELINES
A. LOAN REQUIREMENTS
The Authority shall approve all Lenders for participation in the CHAP. Lenders shall originate purchase money loans for the Borrower, secured by first mortgages and promissory notes, in accordance with standard underwriting criteria.
B. PROGRAM ADMINISTRATOR
1. The HRA will administer the CHAP and not charge fees to the Authority or the Lender in accordance with the Lender Contract. Any fees that the Lenders may charge Borrowers shall be described in the Lender Contract. The HRA shall also process CHAP loans in accordance with the Lender Contract.
2. The HRA will also process any Borrower loans and will coordinate with the City and EDA in making loans in which the proceeds are provided by the Housing Trust Fund described below.
C. QUALIFICATIONS
1. Income Limits: Borrowers’ family incomes, for purposes of qualifying the TIF District, cannot exceed the income requirements for qualified mortgage bond projects under section 143(f) of the Internal Revenue Code.
2. Underwriting: Borrowers must meet Lenders’ underwriting guidelines for financing single family homes or the requirements of the Housing Trust Fund contained in City Ordinances No. 806 as
7.1.b
Packet Pg. 25
Att
ach
men
t: A
men
ded
CH
AP
Gu
idel
ines
(42
42 :
ED
A R
eso
luti
on
Mo
dif
yin
g t
he
Cit
y H
om
este
ad A
ssis
tan
ce P
rog
ram
fo
r th
e C
ity
of
Ale
xan
dri
a)
3
restricted by the Tax Increment Act contained in Minnesota Statutes Sections 469.174 to 469.1799.
3. Property Type: Owner occupied, single family, residential property located within the City.
4. Program Specifics: Borrowers may receive up to 5%the greater of $15,000 or 6% of the salessale price of a home. Thethe residence.CHAP may provide loans arewhich may be forgivable loans in accordance with the Lender Contractor grants.
D. SALES PRICE
For inclusion in the CHAP, the sales price of a homeresidence cannot exceed 25090% of the maximum income limits as described in C.1. aboveaverage area purchase price applicable to such residence.
E. ELIGIBLE LENDERS
Eligible Lenders are those Lenders who maintain offices within the City and who agree to adhere to the requirements of the CHAP and who execute a Lender Contract with the Authority.
F. LENDER CONTRACT
Each Lenders’ participation in the CHAP shall be governed by a contract with the Authority, which contract shall address the following issues at a minimum:
1. Borrower’s application fee;
2. term and interest rate of note;
3. payment obligation of the Authority
4. form of note, mortgage and other pertinent documents;
5. number of CHAP loans each Lender is allowed to make;
6. reporting requirements;
7. closing and recording issues; and
7.1.b
Packet Pg. 26
Att
ach
men
t: A
men
ded
CH
AP
Gu
idel
ines
(42
42 :
ED
A R
eso
luti
on
Mo
dif
yin
g t
he
Cit
y H
om
este
ad A
ssis
tan
ce P
rog
ram
fo
r th
e C
ity
of
Ale
xan
dri
a)
4
8. title insurance.
G:\WPDATA\A\ALEX\24\DOCS\SCHEDULE A.DOC
4818-2899-9585, v. 1
7.1.b
Packet Pg. 27
Att
ach
men
t: A
men
ded
CH
AP
Gu
idel
ines
(42
42 :
ED
A R
eso
luti
on
Mo
dif
yin
g t
he
Cit
y H
om
este
ad A
ssis
tan
ce P
rog
ram
fo
r th
e C
ity
of
Ale
xan
dri
a)
Updated: 9/19/2019 12:46 PM by Marty Schultz Page 1
City Council Meeting: 09/23/19 07:00 PM 704 Broadway Department: Administration Alexandria, MN 56308 Category: Public Hearing Prepared By: Marty Schultz
SCHEDULED Department Head: Marty Schultz
ACTION ITEM (ID # 4233) DOC ID: 4233
Public Hearing and Resolution Adopting the 2020 Preliminary Budget and Tax Levy
Background
Attached are documents that summarize the 2020 Preliminary Budget and Tax Levy. The
budget document will be accompanied by an on-screen presentation at the meeting. Copies
of presentation slides will be sent to the City Council prior to the meeting.
I would like to express my appreciation to the City Council, Budget Committee, and staff for
their dedication to the crafting of this budget over the past five months.
This budget attachment contains the following information:
1) Resolution Adopting the Preliminary 2020 Budget and Tax Levy
2) Comparison of 2019 and 2020 budgets
3) 2016-2020 Tax Capacity and Tax Rate Comparison
4) Distribution of Proposed 2019 Property Tax Levy
5) Department Discussion Documents
The department discussion documents are mostly unchanged from what was provided as
background to the City Council at the August 22 work session.
Please note that the budget includes a reduction of $53,000 due to a one-time 8.3%
reduction in health insurance premiums. The City's positive claim experience has resulted
in a health insurance refund, which the City Council has elected to use to reduce the
premiums in 2020. Should the City Council wish to save the refund for future use, the levy
for 2020 would be an increase of 5.66%
Financial Impact
As a reminder, the adoption of the preliminary budget and tax levy fixes the maximum
property tax levy for 2020. The City Council can still adjust the budget and/or lower the
levy prior to the final adoption of the 2020 budget and tax levy. The Budget Committee will
continue meeting this fall and will report back to the City Council at a work session on
recommended changes to the proposed 2019 budget. The final adoption of the 2019 Budget
and Tax Levy (commonly known as the Truth-in-Taxation Hearing) will be considered at a public hearing at 7:15 p.m. on Monday, December 9, 2019.
Recommendation
Following the presentation and public hearing, staff recommends adoption of the attached resolution and action setting the truth-in-taxation hearing for Monday, December 9, 2019 at
7:15 p.m.
ATTACHMENTS:
Resolution Adopting the Preliminary Budget and Tax Levy (DOCX)
2019-2020 Budget (PDF)
2016-2020 Tax Capacity and Tax Rate Comparison (PDF)
Distribution of Property Tax Levy (DOCX)
Department Discussion Documents (PDF)
8.1
Packet Pg. 28
RESOLUTION NO. 2019-
RESOLUTION ADOPTING THE PROPOSED BUDGET FOR THE CITY OF ALEXANDRIA FOR THE YEAR 2019 AND
ESTABLISHING THE TAX LEVY FOR THE YEAR PAYABLE IN 2020
BE IT RESOLVED, the City Council of the City of Alexandria, Minnesota, does ordain as follows:
1. The budget for the City of Alexandria for the calendar year 2020 is hereby adopted as hereinafter set forth, and funds are
hereby appropriated therefore.
GENERAL FUND
General Government 2,513,394
Police Protection 3,484,348
Fire Protection 438,717
Emergency Management 8,250
Animal Control 22,100
Public Works/Street 1,351,528
Engineering 85,000
Conservation of Health/Building 325,231
Recreation 84,000
Senior Center 15,000
Runestone Community Center 644,414
Public Works/Parks 766,960
Airport 185,200
TOTAL GENERAL FUND $9,923,872
2. Estimated receipts other than General Tax Levy are hereby established as hereinafter set forth.
GENERAL FUND
Franchise Tax & Delinquent Taxes $ 490,000
Licenses & Permits 489,500
Intergovernmental Revenue 1,893,910
Charges for Services 1,042,000
Fines & Forfeits 112,000
ALP – Payment in lieu of taxes 1,010,000
Other Financing Sources 160,040
Transfers 225,000
TOTAL ESTIMATED RECEIPTS $5,422,450
3. That there be levied upon all taxable real and personal property in the City of Alexandria, a tax rate sufficient to produce the
amounts hereinafter set forth.
NET TAX CAPACITY BASED LEVIES
General Fund $4,501,422
Firemen’s Relief Assn. 15,000
Debt Retirement 1,667,162
Employee Benefit 20,000
Plans and Studies 20,000
Alexandria Lakes Area Sanitary District
Interceptor Debt Retirement 612,948
Street Paving Program 70,000
Public Works Equipment Fund 140,000
Fire Equipment Fund 35,000
Police Equipment Fund 70,000
RCC Equipment Fund 30,000
Capital Improvement Fund 75,000
Airport Improvement Fund 25,000
IT Equipment Fund 50,000
TOTAL NET TAX CAPACITY BASED LEVIES $7,331,532
TOTAL CERTIFIED LEVY $7,331,532
8.1.a
Packet Pg. 29
Att
ach
men
t: R
eso
luti
on
Ad
op
tin
g t
he
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Douglas County,
Minnesota.
ADOPTED by the City Council of the City of Alexandria, Minnesota this 23rd day of September, 2019, by the following vote:
YES:
NO:
ABSENT:
________________________________
Sara Carlson, Mayor
ATTEST:_____________________________________
Martin D. Schultz, City Administrator
8.1.a
Packet Pg. 30
Att
ach
men
t: R
eso
luti
on
Ad
op
tin
g t
he
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
2019-2020 BUDGET COMPARISON9/23/2019
2019 BUDGET 2020 PRELIMINARY
General Government 2,375,258$ 2,513,394$ GENERAL GOVERNMENT DEPARTMENTS 2020Police 3,318,873$ 3,484,348$ Mayor & City Council 132,200Fire Protection 402,789$ 438,717$ Elections 42,000Emergency Management 8,250$ 8,250$ Administration 787,405Animal Control 22,100$ 22,100$ Assessor 200,376Street 1,342,403$ 1,351,258$ Legal 453,358Engineering 75,000$ 85,000$ Human Resources 138,466Storm Sewer Community Development 179,209Conservation of Health (Building) 300,641$ 325,231$ Community Development : Planning Comm 5,230Recreation (LAR) 82,500$ 84,000$ General Government 567,150Public Transit -$ Insurance-Damage claims 8,000Senior Center 12,500$ 15,000$ 2,513,394Runestone Community Center 625,480$ 644,414$ Parks 735,967$ 766,960$ Airport 181,880$ 185,200$ TOTAL GENERAL FUND BUDGET 9,483,641$ 9,923,872$
CAPITAL PROJECT, EQUIPMENT AND OTHER SPECIAL LEVIES
Firefighters' Relief Association 10,000$ 15,000$ Energy Savings Debt Retirement 214,778$ 222,602$ Debt Retirement 1,554,754$ 1,444,560$ RCC Floor Bond Tax Abatement -$ Employee Benefit 20,000$ 20,000$ Plans and Studies 20,000$ 20,000$ ALASD 530,000$ 612,948$ Street Paving Program 75,000$ 70,000$ Street Reconstruction Program 25,000$ Park and Recreation Development Fund -$ Public Works Equipment Fund 125,000$ 140,000$ Fire Equipment Fund 30,000$ 35,000$ Police Equipment Fund 60,000$ 70,000$ RCC Equipment Fund 25,000$ 30,000$ Airport Improvement Fund 25,000$ 25,000$ Capital Improvement Fund 75,000$ 75,000$ IT Equipment Fund 50,000$ 50,000$ OTHER LEVY TOTAL 2,839,532$ 2,830,110$
Total Budget 12,323,173$ 12,753,982$
Less Estimated Receipts Franchise & Delinquent Taxes 465,000$ 490,000$ Licenses & Permits 481,525$ 489,500$ Intergovernmental Revenue 1,849,279$ 1,893,910$ Charges For Services 1,031,068$ 1,042,000$ Fines & Forfeits 110,500$ 112,000$ ALP - Payment in lieu of taxes 1,020,000$ 1,010,000$ Other Revenues 152,000$ 160,040$ Transfers 225,000$ 225,000$
Total Receipts 5,334,372$ 5,422,450$
Total Certified Levy 6,988,801$ 7,331,532$ Percent Levy Change 3.91% 4.90%
8.1.b
Packet Pg. 31
Att
ach
men
t: 2
019-
2020
Bu
dg
et (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
2016-2024 TAX CAPACITY AND TAX RATE COMPARISON
2016 2017 2018 2019 2020Total Tax Capacity 16,159,667 16,846,862 17,596,755 18,421,664 19,226,085Captured TIF Tax Capacity^ 950,894 1,045,854 1,087,931 1,122,792 1,138,596
JOBZ/BIO Tax Capacity 222,458Powerline 2,730 2,769 2,803 2,790 2,677
Taxable Tax Capacity 14,983,585 15,798,239 16,506,021 17,296,082 18,084,812
Net Property Tax Levy* 6,293,125 6,466,302 6,725,676 6,988,801 7,331,532
Average City Tax Rate 42.00% 40.93% 40.75% 40.41% 40.54%Percent Levy Change 4.49% 2.75% 4.01% 3.91% 4.90%City Tax on home with $150,000 TMV* $630.00 $613.96 $611.20 $606.10 $608.10City Tax on home with $154,500 TMV (3% increase) $626.34Home Value after 3% Increase $150,000.00 $154,500.00
City Tax on $300,000 commercial property $2,205.01 $2,148.85 $2,139.21 $2,121.36 $2,128.34
City Tax on $1,000,000 commercial property $8,085.02 $7,879.13 $7,843.76 $7,778.32 $7,803.90Tax Change (No Value Increase) -3.31% -2.55% -0.45% -0.83% 0.33%Tax Change (3% Residential Value Increase) -100.00% -100.00% -100.00% 3.34%TMV=Taxable Market ValueThe tax capacity for residential homestead property is 1.0% of value. The tax capacity for commercial property is 1.5% of value up to 150,000 and 2.0% for value over $150,000.
8.1.c
Packet Pg. 32
Att
ach
men
t: 2
016-
2020
Tax
Cap
acit
y an
d T
ax R
ate
Co
mp
aris
on
(42
33 :
202
0 P
relim
inar
y B
ud
get
an
d T
ax
DISTRIBUTION OF PROPOSED 2020 PROPERTY TAX LEVY
PROPOSED PROPERTY TAX LEVY $7,331,532
PROPERTY TAX LEVY SUPPORT TO THE GENERAL FUND $4,501,422
What does this mean for every dollar I pay to the City in property taxes?
How about if I own a house that is worth $150,000? Where does my money go?
My $1.00 (cents) Total City Taxes ($150,000 house)
Police 22.16 $134.77
Administration 10.49 $63.82
Parks 7.36 $44.73
Legal 6.17 $37.52
Assessor 2.73 $16.62
Fire 2.20 $13.37
Human Resources 1.89 $11.49
Mayor and Council 1.80 $10.97
General Government 1.70 $10.31
Runestone Community Center 1.11 $6.77
Community Development 1.05 $6.41
Engineering 0.68 $4.15
Elections 0.57 $3.48
Airport 0.49 $2.98
Recreation 0.33 $1.99
Animal Control 0.23 $1.41
Senior Center 0.20 $1.24
Insurance-Damage Claims 0.11 $0.66
Emergency Management 0.11 $0.68
Building 0.00 $0.00
Street 0.00 $0.00
How does the City pay for the rest of the operating expenses to run City government? The 2020 budget includes $5,422,450 in General Fund non-property tax revenue. This accounts for 54.6% of
the general fund. The largest single sources are Local Government Aid ($1,557,349) and payment in lieu of
taxes from the city-owned municipal utility (ALP Utilities). That amount is $1,010,000.
How does the City use the remainder of property tax revenue?
My $1.00 added up to only 61.4 cents. What happens to the rest of my dollar?
Capital Project Debt Retirement 22.74 $138.27
(Buildings, Streets, Utilities)
ALASD Capital Debt Retirement 8.36 $50.84
Equipment Funds (Police, Fire
Street, Airport, Public Works, IT) 5.80 $35.25
Street Paving 0.95 $5.81
Employee Benefit 0.27 $1.66
Plans and Studies 0.27 $1.66
Firefighter’s Relief Association 0.20 $1.24
8.1.d
Packet Pg. 33
Att
ach
men
t: D
istr
ibu
tio
n o
f P
rop
erty
Tax
Lev
y (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 34
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 35
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 36
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 37
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 38
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 39
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 40
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 41
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 42
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 43
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 44
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 45
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 46
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 47
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 48
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 49
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 50
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 51
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 52
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 53
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 54
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 55
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 56
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 57
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 58
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 59
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 60
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 61
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 62
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 63
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 64
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 65
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 66
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 67
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 68
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
8.1.e
Packet Pg. 69
Att
ach
men
t: D
epar
tmen
t D
iscu
ssio
n D
ocu
men
ts (
4233
: 2
020
Pre
limin
ary
Bu
dg
et a
nd
Tax
Lev
y P
ub
lic H
eari
ng
)
Updated: 9/19/2019 4:09 AM by Marty Schultz Page 1
City Council Meeting: 09/23/19 07:00 PM 704 Broadway Department: Administration Alexandria, MN 56308 Category: Resolutions and Ordinances Prepared By: Marty Schultz
SCHEDULED Department Head: Marty Schultz
ACTION ITEM (ID # 4237) DOC ID: 4237
Resolution for Hearing on Proposed Assessment for the Kinkead Drive Street Improvements
Background
The City Council previously adopted a resolution setting a public hearing for the Kinkead
Drive Street Improvements for September 23, 2019. Due to a clerical error on my part, I
would ask that you adopt the attached resolution resetting the public hearing for October
14, 2019. I apologize for the error.
Financial Impact
None.
Recommendation
Adoption of the attached resolution setting the hearing.
ATTACHMENTS:
Second Resolution for Hearing on Proposed Assessments (DOCX)
9.1
Packet Pg. 70
RESOLUTION NO. 2019-
RESOLUTION FOR HEARING ON PROPOSED ASSESSMENTS FOR THE KINKEAD DRIVE
STREET IMPROVEMENTS
WHEREAS, by Resolution No. 2019-48 passed by the Alexandria City Council on August 26, 2019, the
City Clerk was directed to prepare a proposed assessment of the cost of the Kinkead Drive Street
Improvements; and
WHEREAS, by Resolution No. 2019-49 passed by the Alexandria City Council on August 26, 2019, a
hearing was set to consider the proposed assessment on September 23, 2019; and
WHEREAS, due to a clerical error it is appropriate to hold the hearing on the proposed assessment on
October 14, 2019; and
WHEREAS, the City Clerk has notified the City Council that such proposed assessment has been
completed and filed in his office for public inspection.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ALEXANDRIA,
MINNESOTA:
1. A hearing shall be held at 7:20 p.m. on October 14, 2019 in the City Hall located at 704
Broadway to pass upon such proposed assessment. All persons owning property affected by
such improvement will be given an opportunity to be heard with reference to such assessment.
2. The City Clerk is hereby directed to cause a notice of hearing on the proposed assessment to
be published once in the official newspaper at least two weeks prior to the hearing, and he shall
state in the notice the total cost of the improvement. He shall also cause mailed notice to be
given to the owner of each parcel described in the assessment roll not less than two weeks prior
to the hearing.
3. The owner of any property in the City of Alexandria so assessed may, at any time prior to
certification of the assessment to the County Auditor, pay the whole of the assessment on such
property, with interest accrued to the date of payment, to the City Clerk, except that no interest
shall be charged if the entire assessment is paid within 30 days from the adoption of the
assessment. An owner may at any time thereafter, pay to the City Clerk the entire amount of
the assessment remaining unpaid, with interest accrued to December 31 of the year in which
such payment is made. Such payment must be made before November 15 or interest will be
charged through December 31 of the succeeding year.
ADOPTED by the City Council of the City of Alexandria, Minnesota on this 23rd day of September, 2019,
by the following vote:
YES:
NO:
ABSENT:
__________________________________
Sara Carlson, Mayor, City of Alexandria
ATTEST:_________________________________
Martin D. Schultz, City Administrator
9.1.a
Packet Pg. 71
Att
ach
men
t: S
eco
nd
Res
olu
tio
n f
or
Hea
rin
g o
n P
rop
ose
d A
sses
smen
ts (
4237
: R
eso
luti
on
fo
r H
eari
ng
: K
inke
ad D
rive
Str
eet
Imrp
rove
men
ts)
Updated: 9/19/2019 4:16 AM by Marty Schultz Page 1
City Council Meeting: 09/23/19 07:00 PM 704 Broadway Department: Administration Alexandria, MN 56308 Category: Resolutions and Ordinances Prepared By: Marty Schultz
SCHEDULED Department Head: Marty Schultz
ACTION ITEM (ID # 4238) DOC ID: 4238
Resolution for Hearing on Proposed Assessment for the Deerwood Drive Sanitary Sewer Improvements
Background
The City Council previously adopted a resolution setting a public hearing for the Deerwood
Drive Street Improvements for September 23, 2019. As with the Kinkead Drive hearing,
there was a clerical error which makes it necessary to ask that the City Council adopt the
attached resolution resetting the public hearing for October 14, 2019. I apologize for the
error.
Financial Impact
None.
Recommendation
Adoption of the attached resolution setting the hearing.
ATTACHMENTS:
Second Resolution for Hearing on Proposed Assessments (DOCX)
9.2
Packet Pg. 72
RESOLUTION NO. 2019-
RESOLUTION FOR HEARING ON PROPOSED ASSESSMENTS FOR THE DEERWOOD
DRIVE SANITARY SEWER IMPROVEMENTS
WHEREAS, by Resolution No. 2019-50 passed by the Alexandria City Council on August 26, 2019, the
City Clerk was directed to prepare a proposed assessment of the cost of the Deerwood Drive Sanitary Sewer
Improvements; and
WHEREAS, by Resolution No. 2019-51 passed by the Alexandria City Council on August 26, 2019, a
hearing was set to consider the proposed assessment on September 23, 2019; and
WHEREAS, due to a clerical error it is appropriate to hold the hearing on the proposed assessment on
October 14, 2019; and
WHEREAS, the City Clerk has notified the City Council that such proposed assessment has been
completed and filed in his office for public inspection.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ALEXANDRIA,
MINNESOTA:
1. A hearing shall be held at 7:30 p.m. on October 14, 2019 in the City Hall located at 704
Broadway to pass upon such proposed assessment. All persons owning property affected by
such improvement will be given an opportunity to be heard with reference to such assessment.
2. The City Clerk is hereby directed to cause a notice of hearing on the proposed assessment to
be published once in the official newspaper at least two weeks prior to the hearing, and he shall
state in the notice the total cost of the improvement. He shall also cause mailed notice to be
given to the owner of each parcel described in the assessment roll not less than two weeks prior
to the hearing.
3. The owner of any property in the City of Alexandria so assessed may, at any time prior to
certification of the assessment to the County Auditor, pay the whole of the assessment on such
property, with interest accrued to the date of payment, to the City Clerk, except that no interest
shall be charged if the entire assessment is paid within 30 days from the adoption of the
assessment. An owner may at any time thereafter, pay to the City Clerk the entire amount of
the assessment remaining unpaid, with interest accrued to December 31 of the year in which
such payment is made. Such payment must be made before November 15 or interest will be
charged through December 31 of the succeeding year.
ADOPTED by the City Council of the City of Alexandria, Minnesota on this 23rd day of September, 2019,
by the following vote:
YES:
NO:
ABSENT:
__________________________________
Sara Carlson, Mayor, City of Alexandria
ATTEST:_________________________________
Martin D. Schultz, City Administrator
9.2.a
Packet Pg. 73
Att
ach
men
t: S
eco
nd
Res
olu
tio
n f
or
Hea
rin
g o
n P
rop
ose
d A
sses
smen
ts (
4238
: R
eso
luti
on
fo
r H
eari
ng
: D
eerw
oo
d D
rive
San
itar
y S
ewer
Imrp
rove
men
ts)
Updated: 9/19/2019 9:17 AM by Marty Schultz Page 1
City Council Meeting: 09/23/19 07:00 PM 704 Broadway Department: Administration Alexandria, MN 56308 Category: Authorize to Execute Agreement Prepared By: Marty Schultz
SCHEDULED Department Head: Marty Schultz
ACTION ITEM (ID # 4239) DOC ID: 4239
Amendment to Development Agreement with Veterans Memorial Committee
Background
Veterans Memorial Park has asked the City to reduce the liability insurance required in the
agreement from $1,500,000 to $1,000,000. It is our understanding that the insurance
required by the City comes in increments of $1,000,000. Due to the unique partnership
involved with this project, staff is amenable to the insurance requirement being set at
$1,000,000 rather than $2,000,000.
The City Attorney's Office has prepared the attached amendment for consideration.
Financial Impact
None.
Recommendation
Motion directing the City Administrator to sign the attached agreement.
ATTACHMENTS:
Development Agreement - Vet Memorial - amendment - 9-3-19 (DOCX)
9.3
Packet Pg. 74
AMENDMENT TO DEVELOPMENT AGREEMENT
THIS AMENDMENT is made effective this ____ of _____________, 2019, by and
between the City of Alexandria, a Minnesota municipal corporation, 704 Broadway, Alexandria,
Minnesota 56308 (City); and Veteran’s Memorial Park, a Minnesota nonprofit corporation, P.O.
Box 733, Alexandria, Minnesota 56308 (Developer).
RECITALS
A. City and Developer entered into a Development Agreement dated February 25,
2019 (Development Agreement) related to construction of a Veteran’s Memorial Park in the City
of Alexandria, Minnesota.
B. Pursuant to Section C.3. of the Development Agreement, Developer or its
contractor is to obtain Certificate of Insurance providing for a minimum of $1,500,000 in liability
insurance plus workers compensation.
C. Developer has requested the City reduce the insurance requirement and the City is
willing to permit such on the following terms and conditions.
AGREEMENT
NOW, THEREFORE, it is agreed as follows:
1. Section C.3. of the Development Agreement is hereby deleted in its entirety and the
following substituted in its place:
Additional Conditions of Construction. Given that the Developer has already secured
funding sufficient to pay for the Project, the Developer shall not be required to maintain a
performance bond. However, the Developer or its contractor shall be required to maintain
a Certificate of Insurance naming the City and its Agents as additional insured. The
Certificate of Insurance shall provide for a minimum of $1,000,000 in liability insurance
plus workers compensation. The Developer shall ensure that no Mechanic’s Liens or
liens of any other type are filed against the City property or the Project. All volunteer
labor or “in kind” labor shall be provided to the Developer and shall not be supervised by
the City. Workers shall work for the Developer or its contractors and shall not be
employees or volunteers of the City.
2. Except as expressly modified by this agreement the Lease shall remain in full force and
effect
[Signature page to follow]
9.3.a
Packet Pg. 75
Att
ach
men
t: D
evel
op
men
t A
gre
emen
t -
Vet
Mem
ori
al -
am
end
men
t -
9-3-
19 (
4239
: A
men
dm
ent
to D
evel
op
men
t A
gre
emen
t w
ith
Vet
eran
s
IN WITNESS WHEREOF, the City and Developer have caused this agreement to be signed as of the date
and year first above written.
CITY OF ALEXANDRIA
By_________________________________
Martin Schultz, City Administrator
VETERAN’S MEMORIAL PARK
By_________________________________
Gabriel J. Pipo, Its Chair Person
9.3.a
Packet Pg. 76
Att
ach
men
t: D
evel
op
men
t A
gre
emen
t -
Vet
Mem
ori
al -
am
end
men
t -
9-3-
19 (
4239
: A
men
dm
ent
to D
evel
op
men
t A
gre
emen
t w
ith
Vet
eran
s
Updated: 9/19/2019 9:17 AM by Marty Schultz Page 1
City Council Meeting: 09/23/19 07:00 PM 704 Broadway Department: Administration Alexandria, MN 56308 Category: Authorize to Execute Agreement Prepared By: Marty Schultz
SCHEDULED Department Head: Marty Schultz
ACTION ITEM (ID # 4240) DOC ID: 4240
Amendment to Construction Agreement with LRP Construction Services Inc.
Background
LRP Construction Services Inc. has asked the City to reduce the liability insurance required
in the agreement from $1,500,000 to $1,000,000. As with the Veterans Memorial Park
agreement, staff does not have an objection to the request.
The City Attorney's Office has prepared the attached amendment for consideration.
Financial Impact
None.
Recommendation
Motion directing the City Administrator to sign the attached agreement.
ATTACHMENTS:
Construction Agreement - Amendment - 9-3-19 (DOCX)
9.4
Packet Pg. 77
AMENDMENT TO DEVELOPMENT AGREEMENT
THIS AMENDMENT is made effective this ____ of _____________, 2019, by and
between the City of Alexandria, a Minnesota municipal corporation, 704 Broadway, Alexandria,
Minnesota 56308 (City); and LRP Construction Services, Inc., a Minnesota corporation, 3251
69th Str NW, Garfield, Minnesota 56332 (“Contractor”).
RECITALS
A. City and Contractor entered into a Construction Contract dated July 22, 2019
(Construction Contract) related to construction of a restroom located within Veteran’s Memorial
Park to be constructed in the City of Alexandria, Minnesota.
B. Pursuant to Section 5 of the Construction Contract, Contractor is to obtain
Certificate of Insurance providing for a minimum of $1,500,000 in liability insurance plus workers
compensation.
C. Contractor has requested the City reduce the insurance requirement and the City is
willing to permit such on the following terms and conditions.
AGREEMENT
NOW, THEREFORE, it is agreed as follows:
1. Section 5 of the Construction Contract is hereby deleted in its entirety and the following
substituted in its place:
Insurance/Bond. Contractor agrees to keep in force statutory workers’ compensation
insurance. Additionally, the Contractor shall maintain liability coverage for all work
covered under the Contract naming the City as an additional insured in at least the
amount of $1,000,000 aggregated and $500,000 for each occurrence. Contractor further
agrees to make, execute, and deliver to the City a performance bond executed by a surety
company authorized to do business in this state in the sum of $208,780 for the use of the
City and of all persons doing work or furnishing skill, tools, machinery, materials, or
insurance premiums under or for the purpose of this Contract, to secure the faithful
performance of this Contract by the Contractor and to be conditioned as required by
Minn. Stat. § 574.26 to 574.32.
2. Except as expressly modified by this agreement the Lease shall remain in full force and
effect
[Signature page to follow]
9.4.a
Packet Pg. 78
Att
ach
men
t: C
on
stru
ctio
n A
gre
emen
t -
Am
end
men
t -
9-3-
19 (
4240
: A
men
dm
ent
to C
on
stru
ctio
n A
gre
emen
t w
ith
LR
P C
on
stru
ctio
n S
ervi
ces
IN WITNESS WHEREOF, the City and Contractor have caused this agreement to be signed as of the date
and year first above written.
CITY OF ALEXANDRIA
By_________________________________
Martin Schultz, City Administrator
LRP CONSTRUCTION SERVICES, INC.
By_________________________________
Larry R. Puls, Its President
9.4.a
Packet Pg. 79
Att
ach
men
t: C
on
stru
ctio
n A
gre
emen
t -
Am
end
men
t -
9-3-
19 (
4240
: A
men
dm
ent
to C
on
stru
ctio
n A
gre
emen
t w
ith
LR
P C
on
stru
ctio
n S
ervi
ces
Updated: 9/19/2019 5:07 AM by Marty Schultz Page 1
City Council Meeting: 09/23/19 07:00 PM 704 Broadway Department: Administration Alexandria, MN 56308 Category: Authorize to Execute Agreement Prepared By: Marty Schultz
SCHEDULED Department Head: Marty Schultz
ACTION ITEM (ID # 4241) DOC ID: 4241
Authorization to Execute Eighth Amendment to Ground Lease Related to Annual Rental Rates (MBA-Alexandria, LLC)
Background
On February 21, 1980, the City entered into a ground lease with Terteling Trust No. 7 for
property that was then part of the Alexandria Airport. The lease term is for a period of fifty
(50) years commencing on June 11, 1979 and ending on June 10, 2029.
The ground lease allowed Terteling Trust to construct a building for the Eagle Aircraft
Corporation. The building use and tenants have changed several times over the years.
Previous tenants have included Dombakraft and ITW Heartland. Douglas Machine has been
leasing the building since 2013. The building and grounds have been well kept by the
lessee.
The ground lease has also been assigned several times since 1980. The first assignment
was to Dombakraft, Ltd in 1993, then to Thypin Steel Co. In 1996 and finally to MBA-
Alexandria, LLC in 1997. The property subject to the ground lease is no longer considered
part of the Alexandria Airport. There is, however, access provided to the south gate of the
airport through the property.
A unique feature of the original ground lease was that rent was fixed at $500 annually for
the first 20 years of the lease. Beginning with the 21st lease year, the City and Lessor must
agree to terms in five-year intervals. There was significant discussion over the terms of the
lease in the mid-2000's, with the City and MBA-Alexandria, LLC eventually ending up in
arbitration to settle the matter. In 2009, Richard Thypin, representing MBA-Alexandria, LLC
and Jim Taddei amicably negotiated the terms for a five-year interval that included an
annual increase to rent based on five-year changes in the Consumer Price Index.
I have been in contact with Richard Thypin, and he has agreed to the terms of the attached
Eighth Amendment to Ground Lease. The annual increase is once again based on the
historical increase in the Consumer Price Index, which was an average of 1.5% from 2013-
2018. The payments for the proposed period will increase from $14,850 to $15,755.
In 2015, there was some discussion with Mr. Thypin regarding the possibility of extending
the lease. Mr. Thypin has stated again his desire for the City to consider a long-term lease
extension which would provide the security for building improvements to take place. In
return for the extension, the City would seek an increase in the current annual lease
payments.
The current lease states that in 2029 the lessee shall remove the building within three
months of the expiration of the lease. The City has the option at that time of buying the
building if they can agree on a price with the lessee.
Staff recommends that the City Council authorize execution of the attached eighth
amendment and direct staff to pursue negotiations to extend the term of the lease.
Financial Impact
The increase in rental rates will provide a small increase in revenue.
9.5
Packet Pg. 80
Action Item (ID # 4241) Meeting of September 23, 2019
Updated: 9/19/2019 5:07 AM by Marty Schultz Page 2
Recommendation
Motion authorizing the City Administrator to execute the Eighth Amendment to Ground
Lease Relating to Annual Rental Rates and directing staff to pursue a long-term lease
extension with the lessee.
ATTACHMENTS:
Draft Eighth Amendment to Ground lease (DOCX)
9.5
Packet Pg. 81
EIGHTH AMENDMENT TO GROUND LEASE
RELATED TO ANNUAL RENTAL RATES
THIS EIGHTH AMENDMENT TO GROUND LEASE (this amendment) is made and entered
into effective June 11, 2019, to amend paragraph III (Lease Term and Rental Rate) under the Ground Lease
Agreement dated February 21, 1980, originally between the City of Alexandria, Minnesota, as Lessor and
J.L. Terteling, J.N. Terteling and C.E. Terteling (Lessees), and as amended on February 20, 1992,
September 21, 1992, July 25, 2000, January 17, 2001, December 3, 2007, October 1, 2009, and May 27,
2015.
WHEREAS, the undersigned MBA-Alexandria, LLC, a Delaware limited liability company is the
Assignee of the Lessees’ interest by virtue of the Assignment and Assumption of Ground Lease and Leases
dated February 12, 1997, which covers the property.
NOW, THEREFORE, in consideration of the Mutual Covenants herein contained and the
covenants contained in the original Lease, and its amendments, and other good and valuable consideration,
the receipt and sufficiency of which is hereby acknowledged, the parties hereby agree as follows:
The terms and conditions of article III of the February 21, 1980, Lease are hereby amended to read
as follows:
III. Lease Term and Rental Rate.
The term of this Lease shall be for a period of 50 years commencing on the 11th day of
June, 1979, and ending on the 10th day of June, 2029. The rental rate for the first 20 years
of the Ground Lease shall be Five Hundred and No/100 Dollars per year payable to the
Lessor on or before the first day of each Lease year.
The rental rate for the period from June 11, 2019 to June 10, 2020 shall be $14,850.00; the
rental rate from June 11, 2020 to June 10, 2021 shall be $15,070.00; the rental rate from
June 11, 2021 to June 10, 2022 shall be $15,295.00; the rental rate from June 11, 2022 to
June 10, 2023 shall be $15,525.00; and the rental rate from June 11, 2023 to June 10, 2024
shall be $15,755.00, each payable to the Lessor on or before the first date of each Lease
9.5.a
Packet Pg. 82
Att
ach
men
t: D
raft
Eig
hth
Am
end
men
t to
Gro
un
d le
ase
(42
41 :
Gro
un
d L
ease
-MB
A-A
lexa
nd
ria
LL
C)
year, except for the payment for the 2019-20 lease term, which shall be paid on or before
November 15, 2019.
Except as herein amended, all remaining terms of paragraph III of the initial Lease and all
amendments to the Lease shall remain in full force and effect and shall be continued to be applicable to all
renewal periods provided during the remaining term of this Lease Agreement.
IN WITNESS WHEREOF, the parties have set their hands and seals the day first above written.
Dated: _________________, 2019. LESSOR:
THE CITY OF ALEXANDRIA
By:________________________
Its City Administrator
Subscribed and sworn to before me
This _____ day of _____________, 2019.
Dated: _________________, 2019. LESSOR:
MBA-ALEXANDRIA, LLC
By:________________________
Its Manager
Subscribed and sworn to before me
This _____ day of _____________, 2019.
9.5.a
Packet Pg. 83
Att
ach
men
t: D
raft
Eig
hth
Am
end
men
t to
Gro
un
d le
ase
(42
41 :
Gro
un
d L
ease
-MB
A-A
lexa
nd
ria
LL
C)
CITY OF ALEXANDRIA, MINNESOTA
PLANNING COMMISSION MEETING
MINUTES ● SEPTEMBER 16, 2019
Council Chambers Regular Meeting 7:00 PM
704 BROADWAY ALEXANDRIA, MN 56308
City of Alexandria, Minnesota Page 1
1. CALL TO ORDER
Under the procedures established by the Commission on October 1, 1973, the minutes of
the August 19, 2019 meeting were approved.
Attendee Name Title Status Arrived
Deb Parrott Chairperson Present
Adam Barnett Commission Member Present
Chris Huether Commission Member Present
Kris Chisholm Commission Member Present
Todd Jensen Commission Member Present
Tyler Notch Commission Member Absent
Susan Anderson Commission Member Present
2. 7:00 PM - PUBLIC HEARING - NEW LIFE CHRISTIAN CHURCH - CONDITIONAL USE PERMIT
1. C-19-013 - Conditional Use Permit - New Life Christian Church
This application seeks to expand existing conditional use permits and allow the
construction of a building addition including classrooms, youth area, multi-purpose
area, stage area, and garage for the existing New Life Christian Church building
along with accessory parking areas.
Authority: This application is authorized under City Code Section 10.11,
Subdivision 4.C and Section 10.06, Subdivision 4.A.
Location: The site is located at 1910 County Road 82 SE., on the southwest corner
of County Road 82 and Rosewood Lane.
Background: New Life Christian Church has received previous conditional use
permits for construction of and additions to the church and related facilities. The
conditions from these prior approvals have all been satisfactorily met.
Access: The site will continue to be accessed by both County Road 82 and
Rosewood Lane. No additional or revised access is sought.
Landscaping: The building addition itself does trigger the City’s landscaping
requirements. A landscaping plan providing additional boulevard and site trees, will
be required and should be a condition of approval of this request.
Utilities: No change is contemplated to the existing utilities. (Note that ALASD
may impose its Wastewater Treatment Expansion Fee. This fee is separate from any
City fees.)
Parking: The City’s zoning ordinance requires 1 paved/striped stall for every four
10.1
Packet Pg. 84
Min
ute
s A
ccep
tan
ce:
Min
ute
s o
f S
ep 1
6, 2
019
7:00
PM
(8:
00 p
m -
Co
mm
un
ity
Dev
elo
pm
ent
Dir
ecto
r)
Minutes Planning Commission September 16, 2019
City of Alexandria, Minnesota Page 2
seats in the worship area. The site presently provides 123 stalls. The proposal
provides an additional 36 stalls for a total of 159 stalls, which will meet the
requirement for a worship area seating of 636 persons. The present seating in the
worship area consists of 280 seats, so the parking is more than adequate.
Drainage: The existing site is comprised of nearly two city blocks - approximately
182,000 square feet. There is a substantial addition of impervious surface as a
result of this project (an additional 0.76 acres of impervious) which may require
some on-site detention. The final drainage plan will be reviewed as part of the
building permit process.
Multiple Parcels: Note that the church property is comprised of two separate
parcels. At one time, these parcels were required to remain separate, since they
were platted in two different subdivisions (“Hicks Outlot”, and “Darveaux”).
However, improvements to the County’s system for tracking have now made it
possible to combine them, and such combination should be a condition of approval
since it will eliminate the internal property line and thus a potential building code or
setback issue.
Recommendation: Since it appears that this project meets or exceeds the relevant
provisions of the Alexandria City Code, and assuming satisfactory dialogue with the
applicant regarding the required parking, staff recommends approval of C-19-013 as
presented, based upon the Findings of Fact and with the conditions as noted on the
enclosed Conditional Use Permit Analysis.
Mike Weber, City Planner, reviewed the application with the Commission and
introduced Larry Puls with LRP Construction, project manager. Mr. Puls explained the
project to the Commission. We plan on expanding our current facility to
accommodate the increase in youth participation at the church. With our youth and
the youth who come over from other churches it can be quite tight. The larger multi-
use facility will allow them to play basketball and other games inside, while keeping
them on site in a safe environment. There will also be an addition to the parking
area.
Commission Member Barnett asked if the additions will be done in three phases.
Mr. Puls indicated it will be done in two phases. Phase one includes the addition to
the fellowship hall and the multi-use space. Phase two includes a kitchen remodel
and addition to the worship space.
Mr. Weber asked if there will be additional seating in the worship center.
Mr. Puls commented about 600 seats total.
Mr. Weber confirmed that the proposed parking will be adequate to support this
request.
Chairperson Parrott asked when construction is scheduled to start.
Mr. Puls commented with the amount of rain recently received and the weather
starting to cool down, they will probably have to wait until spring.
Mr. Weber talked about the existing parcels. Currently there are two parcels; one for
the parking lot and one where the church sits. The parcels are owned by two
separate entities - Alexandria Christian Church (the former church name) and New
10.1
Packet Pg. 85
Min
ute
s A
ccep
tan
ce:
Min
ute
s o
f S
ep 1
6, 2
019
7:00
PM
(8:
00 p
m -
Co
mm
un
ity
Dev
elo
pm
ent
Dir
ecto
r)
Minutes Planning Commission September 16, 2019
City of Alexandria, Minnesota Page 3
Life Christian Church (the new/present church name). These parcels should be
combined into one. If that is not possible then a condition would be added that the
parcels need to be formally adjoined. That way the two parcels could not travel
independently and one cannot be conveyed without the other one.
Randy Hansen, Elder with New Life Christian Church commented there was a name
change in the past and this must have been overlooked. We can correct it through
board action and put both of them under the New Life Christian Church name.
Chairperson Parrott commented the property line goes right through the proposed
parking lot.
Mr. Weber indicated the new parking lot is on the separate parcel. If the parcels
cannot be combined, the Commission could decline this conditional use permit
request or approve part of it and ask for a separate conditional use permit for what
would technically be offsite parking.
Commission Member Jensen asked if they can continue to work toward their addition
and just make it a condition of the permit.
Mr. Hansen commented he will get to work on this immediately.
Mr. Weber recommended Mr. Hansen go to the County Assessor’s office and fill out
the paperwork.
Commission Member Anderson confirmed it’s pretty easy to make that change and is
fairly simple to do so.
Commission Member Barnett asked about the impervious in the parking lot. Is that
Class 5 on the east side now, and will the paving of that area be considered as
additional impervious?
Pete Sarberg, City Engineer, confirmed that they have already submitted a drainage
report, utility, and civil plans. A construction storm drainage plan is also in place. The
Class 5 is considered as impervious.
Chairperson Parrott opened the hearing for public comment.
Hearing no comments, Chairperson Parrott closed the public hearing.
Mr. Weber also commented that the expansion of the school does not require any
additional parking.
Following further discussion a motion was made to approve Conditional Use Permit
(C-19-013) submitted by New Life Christian Church, based on the Findings of Fact:
1. The request is consistent with the City’s Comprehensive Plan = Institutional 2. The request meets land area and setback requirements.
3. The request will not depreciate the surrounding area.
4. The request is consistent with the character of the surrounding area. 5. Existing or proposed utilities adequate to accommodate the request.
6. Existing or proposed streets adequate to handle the request with CSAH 82 existing.
7. The request will not place any undue financial burden on the City.
AND, with the following conditions:
10.1
Packet Pg. 86
Min
ute
s A
ccep
tan
ce:
Min
ute
s o
f S
ep 1
6, 2
019
7:00
PM
(8:
00 p
m -
Co
mm
un
ity
Dev
elo
pm
ent
Dir
ecto
r)
Minutes Planning Commission September 16, 2019
City of Alexandria, Minnesota Page 4
1. Building permit required.
2. One (1) parking stall per four seats. 3. Any exterior lighting to be hooded and directed away from public streets.
4. Final drainage plan to be reviewed by city engineer.
5. Landscape plan and combine parcels.
RESULT: APPROVE & REFER [UNANIMOUS] Next: 9/23/2019 7:00
PM
MOVER: Adam Barnett, Commission Member
SECONDER: Todd Jensen, Commission Member
AYES: Barnett, Huether, Chisholm, Jensen, Anderson
ABSENT: Notch
3. 7:10 PM - PUBLIC HEARING - GABE ANDERSON - CONDITIONAL USE PERMIT
1. C-19-014 - Conditional Use Permit - Gabriel Anderson Dba Anderson Building Movers
This application requests a conditional use permit to allow the movement of a
principal building within the City Limits. This application is required by City Code
Section 5.03, Subd. 5.D.
Location: The property is located at 717 Oak Street.
Notification: Minnesota Statutes 462.357, Subd.3 requires that notice of the
required public hearing be given to the owners of property located within 350 feet of
the project site.
Access: The site is accessed via both Oak Street and the alleyway to the rear
(east). A right of way permit will be required to construct the necessary driveway.
Utilities: The site is served by municipal water and public sanitary sewer both
located in the public street right of way (Oak Street). Connection of the structure to
public utilities will be a condition of this permit.
Drainage: Contour maps show the site to slope gradually towards the east. Final
drainage plans will be reviewed during the building permit plan review.
Setbacks: The required setbacks for a principal structure are: 30’ front and rear
yard (or the average of the principal structures on the adjacent parcels) and 10’ on
each side. The proposal meets these requirements.
Zoning: The site and the surrounding area are zoned R-1, “Single-Family
Residential”. Use of the structure as a single-family dwelling is allowed as a
permitted use in this district.
Recommendation: Staff recommends approval of C-19-014, subject to the
conditions as noted on the enclosed Conditional Use Permit Analysis.
Mr. Weber reviewed the application with the Commission and introduced the
applicant, Gabe Anderson with Anderson Building Movers. Mr. Anderson works in
partnership with Anderson Building Movers. They recently purchased a house near
the hospital and would like to set it on a foundation at 717 Oak Street. The lot is
vacant since the house that was there was demolished several years ago. Once
complete, they plan on reselling the house.
10.1
Packet Pg. 87
Min
ute
s A
ccep
tan
ce:
Min
ute
s o
f S
ep 1
6, 2
019
7:00
PM
(8:
00 p
m -
Co
mm
un
ity
Dev
elo
pm
ent
Dir
ecto
r)
Minutes Planning Commission September 16, 2019
City of Alexandria, Minnesota Page 5
Commission Member Jensen asked Mr. Anderson what the timeframe is for getting
the house moved in and in place on the new foundation.
Mr. Anderson commented as soon as you say yes. He would like to schedule concrete
and get the foundation in before it freezes. The goal is to get the foundation in as
soon as possible, if weather permits. The house is currently a 3 bedroom, 1-1/2 bath
home. The basement will accommodate more bedrooms and another bath with a
walkout basement. The goal was to find a light neighborhood where it would fit in,
and he believes that is the case.
Mr. Weber confirmed the building permit application has been submitted and is ready
to go. If the Commission recommends approval and the City Council approves this
application at their meeting next Monday night, the permit can be issued as soon as
Tuesday morning.
Commission Member Jensen asked Mr. Sarberg about the drainage on this site.
Mr. Sarberg commented the drainage review is part of the building permit process
and will be reviewed at that time.
Mr. Weber also commented that the house set-back is 30 feet from the property line
or the average of the adjacent home. The applicant could have only gone back much
less than they are planning and he appreciates the applicant not doing that.
Chairperson Parrott asked if a garage will also be added.
Mr. Anderson indicated they have an inventory lot in Paynesville with a few garages
to choose from. If one doesn’t work on the site, they will construct a new one.
Chairperson Parrott opened the hearing for public comment.
Hearing no comments, Chairperson Parrott closed the public hearing.
Following further discussion a motion was made to approve Conditional Use Permit
(C-19-014) submitted by Gabriel Anderson dba Anderson Building Movers, based on
the Findings of Fact:
1. The request is consistent with the City’s Comprehensive Plan = Residential 2. The request meets land area and setback requirements.
3. The request will not depreciate the surrounding area, with the applicant replacing
previous driveway.
4. The request is consistent with the character of the surrounding area, with residential
neighborhood. 5. Existing or proposed utilities adequate to accommodate the request.
6. Existing or proposed streets adequate to handle the request with Oak Street existing.
7. The request will not place any undue financial burden on the City.
AND, with the following conditions:
1. Building permit required.
2. Connection to utilities as per ALP/ALASD. 3. Final drainage plan to be reviewed by city engineer.
10.1
Packet Pg. 88
Min
ute
s A
ccep
tan
ce:
Min
ute
s o
f S
ep 1
6, 2
019
7:00
PM
(8:
00 p
m -
Co
mm
un
ity
Dev
elo
pm
ent
Dir
ecto
r)
Minutes Planning Commission September 16, 2019
City of Alexandria, Minnesota Page 6
RESULT: APPROVE & REFER [UNANIMOUS] Next: 9/23/2019 7:00
PM
MOVER: Todd Jensen, Commission Member
SECONDER: Chris Huether, Commission Member
AYES: Barnett, Huether, Chisholm, Jensen, Anderson
ABSENT: Notch
4. ADJOURNMENT
10.1
Packet Pg. 89
Min
ute
s A
ccep
tan
ce:
Min
ute
s o
f S
ep 1
6, 2
019
7:00
PM
(8:
00 p
m -
Co
mm
un
ity
Dev
elo
pm
ent
Dir
ecto
r)
Minutes Planning Commission September 16, 2019
City of Alexandria, Minnesota Page 7
Unanimously adjourned at 7:18 PM
_________________________________
Brenda Johnson, Secretary
Attest: _________________________________
Deb Parrott, Chairperson
10.1
Packet Pg. 90
Min
ute
s A
ccep
tan
ce:
Min
ute
s o
f S
ep 1
6, 2
019
7:00
PM
(8:
00 p
m -
Co
mm
un
ity
Dev
elo
pm
ent
Dir
ecto
r)
Updated: 9/12/2019 3:41 PM by Brenda Johnson Page 1
Planning Commission Meeting: 09/23/19 07:00 PM 704 Broadway Department: Planning Commission Alexandria, MN 56308 Category: Report Prepared By: Brenda Johnson
SCHEDULED Department Head: Mike Weber
REPORT (ID # 4229) DOC ID: 4229
C-19-013 - Conditional Use Permit - New Life Christian Church
This application seeks to expand existing conditional use permits and allow the construction
of a building addition including classrooms, youth area, multi-purpose area, stage area, and
garage for the existing New Life Christian Church building along with accessory parking
areas.
Authority: This application is authorized under City Code Section 10.11, Subdivision 4.C
and Section 10.06, Subdivision 4.A.
Location: The site is located at 1910 County Road 82 SE., on the southwest corner of
County Road 82 and Rosewood Lane.
Background: New Life Christian Church has received previous conditional use permits for
construction of and additions to the church and related facilities. The conditions from these
prior approvals have all been satisfactorily met.
Access: The site will continue to be accessed by both County Road 82 and Rosewood Lane.
No additional or revised access is sought.
Landscaping: The building addition itself does trigger the City’s landscaping requirements.
A landscaping plan providing additional boulevard and site trees, will be required and should
be a condition of approval of this request.
Utilities: No change is contemplated to the existing utilities. (Note that ALASD may
impose its Wastewater Treatment Expansion Fee. This fee is separate from any City fees.)
Parking: The City’s zoning ordinance requires 1 paved/striped stall for every four seats in
the worship area. The site presently provides 123 stalls. The proposal provides an
additional 36 stalls for a total of 159 stalls, which will meet the requirement for a worship
area seating of 636 persons. The present seating in the worship area consists of 280 seats,
so the parking is more than adequate.
Drainage: The existing site is comprised of nearly two city blocks - approximately 182,000
square feet. There is a substantial addition of impervious surface as a result of this project
(an additional 0.76 acres of impervious) which may require some on-site detention. The
final drainage plan will be reviewed as part of the building permit process.
Multiple Parcels: Note that the church property is comprised of two separate parcels. At
one time, these parcels were required to remain separate, since they were platted in two
different subdivisions (“Hicks Outlot”, and “Darveaux”). However, improvements to the
County’s system for tracking have now made it possible to combine them, and such
combination should be a condition of approval since it will eliminate the internal property
line and thus a potential building code or setback issue.
Recommendation: Since it appears that this project meets or exceeds the relevant
provisions of the Alexandria City Code, and assuming satisfactory dialogue with the
applicant regarding the required parking, staff recommends approval of C-19-013 as
10.2
Packet Pg. 91
Report (ID # 4229) Meeting of September 23, 2019
Updated: 9/12/2019 3:41 PM by Brenda Johnson Page 2
presented, based upon the Findings of Fact and with the conditions as noted on the
enclosed Conditional Use Permit Analysis.
If you have any questions or require further information regarding this matter, please do
not hesitate to contact me.
HISTORY:
09/16/19 Planning Commission APPROVE & REFER
This application seeks to expand existing conditional use permits and allow the construction
of a building addition including classrooms, youth area, multi-purpose area, stage area, and
garage for the existing New Life Christian Church building along with accessory parking
areas.
Authority: This application is authorized under City Code Section 10.11, Subdivision 4.C
and Section 10.06, Subdivision 4.A.
Location: The site is located at 1910 County Road 82 SE., on the southwest corner of
County Road 82 and Rosewood Lane.
Background: New Life Christian Church has received previous conditional use permits for
construction of and additions to the church and related facilities. The conditions from these
prior approvals have all been satisfactorily met.
Access: The site will continue to be accessed by both County Road 82 and Rosewood Lane.
No additional or revised access is sought.
Landscaping: The building addition itself does trigger the City’s landscaping requirements.
A landscaping plan providing additional boulevard and site trees, will be required and should
be a condition of approval of this request.
Utilities: No change is contemplated to the existing utilities. (Note that ALASD may
impose its Wastewater Treatment Expansion Fee. This fee is separate from any City fees.)
Parking: The City’s zoning ordinance requires 1 paved/striped stall for every four seats in
the worship area. The site presently provides 123 stalls. The proposal provides an
additional 36 stalls for a total of 159 stalls, which will meet the requirement for a worship
area seating of 636 persons. The present seating in the worship area consists of 280 seats,
so the parking is more than adequate.
Drainage: The existing site is comprised of nearly two city blocks - approximately 182,000
square feet. There is a substantial addition of impervious surface as a result of this project
(an additional 0.76 acres of impervious) which may require some on-site detention. The
final drainage plan will be reviewed as part of the building permit process.
Multiple Parcels: Note that the church property is comprised of two separate parcels. At
one time, these parcels were required to remain separate, since they were platted in two
different subdivisions (“Hicks Outlot”, and “Darveaux”). However, improvements to the
County’s system for tracking have now made it possible to combine them, and such
combination should be a condition of approval since it will eliminate the internal property
line and thus a potential building code or setback issue.
Recommendation: Since it appears that this project meets or exceeds the relevant
provisions of the Alexandria City Code, and assuming satisfactory dialogue with the
applicant regarding the required parking, staff recommends approval of C-19-013 as
presented, based upon the Findings of Fact and with the conditions as noted on the
enclosed Conditional Use Permit Analysis.
Mike Weber, City Planner, reviewed the application with the Commission and introduced
Larry Puls with LRP Construction, project manager. Mr. Puls explained the project to the
Commission. We plan on expanding our current facility to accommodate the increase in
youth participation at the church. With our youth and the youth who come over from other
churches it can be quite tight. The larger multi-use facility will allow them to play basketball
10.2
Packet Pg. 92
Report (ID # 4229) Meeting of September 23, 2019
Updated: 9/12/2019 3:41 PM by Brenda Johnson Page 3
and other games inside, while keeping them on site in a safe environment. There will also
be an addition to the parking area.
Commission Member Barnett asked if the additions will be done in three phases.
Mr. Puls indicated it will be done in two phases. Phase one includes the addition to the
fellowship hall and the multi-use space. Phase two includes a kitchen remodel and addition
to the worship space.
Mr. Weber asked if there will be additional seating in the worship center.
Mr. Puls commented about 600 seats total.
Mr. Weber confirmed that the proposed parking will be adequate to support this request.
Chairperson Parrott asked when construction is scheduled to start.
Mr. Puls commented with the amount of rain recently received and the weather starting to
cool down, they will probably have to wait until spring.
Mr. Weber talked about the existing parcels. Currently there are two parcels; one for the
parking lot and one where the church sits. The parcels are owned by two separate entities -
Alexandria Christian Church (the former church name) and New Life Christian Church (the new/present church name). These parcels should be combined into one. If that is not
possible then a condition would be added that the parcels need to be formally adjoined.
That way the two parcels could not travel independently and one cannot be conveyed
without the other one.
Randy Hansen, Elder with New Life Christian Church commented there was a name change
in the past and this must have been overlooked. We can correct it through board action and
put both of them under the New Life Christian Church name.
Chairperson Parrott commented the property line goes right through the proposed parking
lot.
Mr. Weber indicated the new parking lot is on the separate parcel. If the parcels cannot be
combined, the Commission could decline this conditional use permit request or approve part
of it and ask for a separate conditional use permit for what would technically be offsite
parking.
Commission Member Jensen asked if they can continue to work toward their addition and
just make it a condition of the permit.
Mr. Hansen commented he will get to work on this immediately.
Mr. Weber recommended Mr. Hansen go to the County Assessor’s office and fill out the
paperwork.
Commission Member Anderson confirmed it’s pretty easy to make that change and is fairly
simple to do so.
Commission Member Barnett asked about the impervious in the parking lot. Is that Class 5
on the east side now, and will the paving of that area be considered as additional
impervious?
Pete Sarberg, City Engineer, confirmed that they have already submitted a drainage report,
utility, and civil plans. A construction storm drainage plan is also in place. The Class 5 is
considered as impervious.
Chairperson Parrott opened the hearing for public comment.
Hearing no comments, Chairperson Parrott closed the public hearing.
Mr. Weber also commented that the expansion of the school does not require any additional
parking.
Following further discussion a motion was made to approve Conditional Use Permit (C-19-
013) submitted by New Life Christian Church, based on the Findings of Fact:
10.2
Packet Pg. 93
Report (ID # 4229) Meeting of September 23, 2019
Updated: 9/12/2019 3:41 PM by Brenda Johnson Page 4
1. The request is consistent with the City’s Comprehensive Plan = Institutional
2. The request meets land area and setback requirements.
3. The request will not depreciate the surrounding area.
4. The request is consistent with the character of the surrounding area.
5. Existing or proposed utilities adequate to accommodate the request.
6. Existing or proposed streets adequate to handle the request with CSAH 82 existing.
7. The request will not place any undue financial burden on the City.
AND, with the following conditions:
1. Building permit required.
2. One (1) parking stall per four seats.
3. Any exterior lighting to be hooded and directed away from public streets.
4. Final drainage plan to be reviewed by city engineer.
5. Landscape plan and combine parcels.
ATTACHMENTS:
New Life Christian Church (PDF)
SKM_C45819091710560 (PDF)
10.2
Packet Pg. 94
10.2.a
Packet Pg. 95
Att
ach
men
t: N
ew L
ife
Ch
rist
ian
Ch
urc
h (
4229
: C
-19-
013
- C
on
dit
ion
al U
se P
erm
it -
New
Lif
e C
hri
stia
n C
hu
rch
)
10.2.a
Packet Pg. 96
Att
ach
men
t: N
ew L
ife
Ch
rist
ian
Ch
urc
h (
4229
: C
-19-
013
- C
on
dit
ion
al U
se P
erm
it -
New
Lif
e C
hri
stia
n C
hu
rch
)
10.2.a
Packet Pg. 97
Att
ach
men
t: N
ew L
ife
Ch
rist
ian
Ch
urc
h (
4229
: C
-19-
013
- C
on
dit
ion
al U
se P
erm
it -
New
Lif
e C
hri
stia
n C
hu
rch
)
10.2.a
Packet Pg. 98
Att
ach
men
t: N
ew L
ife
Ch
rist
ian
Ch
urc
h (
4229
: C
-19-
013
- C
on
dit
ion
al U
se P
erm
it -
New
Lif
e C
hri
stia
n C
hu
rch
)
10.2.a
Packet Pg. 99
Att
ach
men
t: N
ew L
ife
Ch
rist
ian
Ch
urc
h (
4229
: C
-19-
013
- C
on
dit
ion
al U
se P
erm
it -
New
Lif
e C
hri
stia
n C
hu
rch
)
10.2.a
Packet Pg. 100
Att
ach
men
t: N
ew L
ife
Ch
rist
ian
Ch
urc
h (
4229
: C
-19-
013
- C
on
dit
ion
al U
se P
erm
it -
New
Lif
e C
hri
stia
n C
hu
rch
)
10.2.a
Packet Pg. 101
Att
ach
men
t: N
ew L
ife
Ch
rist
ian
Ch
urc
h (
4229
: C
-19-
013
- C
on
dit
ion
al U
se P
erm
it -
New
Lif
e C
hri
stia
n C
hu
rch
)
10.2.a
Packet Pg. 102
Att
ach
men
t: N
ew L
ife
Ch
rist
ian
Ch
urc
h (
4229
: C
-19-
013
- C
on
dit
ion
al U
se P
erm
it -
New
Lif
e C
hri
stia
n C
hu
rch
)
10.2.b
Packet Pg. 103
Att
ach
men
t: S
KM
_C45
8190
9171
0560
(42
29 :
C-1
9-01
3 -
Co
nd
itio
nal
Use
Per
mit
- N
ew L
ife
Ch
rist
ian
Ch
urc
h)
Updated: 9/12/2019 2:53 PM by Brenda Johnson Page 1
Planning Commission Meeting: 09/23/19 07:00 PM 704 Broadway Department: Planning Commission Alexandria, MN 56308 Category: Report Prepared By: Brenda Johnson
SCHEDULED Department Head: Mike Weber
REPORT (ID # 4230) DOC ID: 4230
C-19-014 - Conditional Use Permit - Gabriel Anderson Dba Anderson Building Movers
This application requests a conditional use permit to allow the movement of a principal
building within the City Limits. This application is required by City Code Section 5.03, Subd.
5.D.
Location: The property is located at 717 Oak Street.
Notification: Minnesota Statutes 462.357, Subd.3 requires that notice of the required
public hearing be given to the owners of property located within 350 feet of the project site.
Access: The site is accessed via both Oak Street and the alleyway to the rear (east). A
right of way permit will be required to construct the necessary driveway.
Utilities: The site is served by municipal water and public sanitary sewer both located in
the public street right of way (Oak Street). Connection of the structure to public utilities will
be a condition of this permit.
Drainage: Contour maps show the site to slope gradually towards the east. Final drainage
plans will be reviewed during the building permit plan review.
Setbacks: The required setbacks for a principal structure are: 30’ front and rear yard (or
the average of the principal structures on the adjacent parcels) and 10’ on each side. The
proposal meets these requirements.
Zoning: The site and the surrounding area are zoned R-1, “Single-Family Residential”. Use
of the structure as a single-family dwelling is allowed as a permitted use in this district.
Recommendation: Staff recommends approval of C-19-014, subject to the conditions as
noted on the enclosed Conditional Use Permit Analysis.
If you have any questions or require further information regarding this matter, please do
not hesitate to contact me.
HISTORY:
09/16/19 Planning Commission APPROVE & REFER
This application requests a conditional use permit to allow the movement of a principal
building within the City Limits. This application is required by City Code Section 5.03, Subd.
5.D.
Location: The property is located at 717 Oak Street.
Notification: Minnesota Statutes 462.357, Subd.3 requires that notice of the required
public hearing be given to the owners of property located within 350 feet of the project site.
Access: The site is accessed via both Oak Street and the alleyway to the rear (east). A
right of way permit will be required to construct the necessary driveway.
10.3
Packet Pg. 104
Report (ID # 4230) Meeting of September 23, 2019
Updated: 9/12/2019 2:53 PM by Brenda Johnson Page 2
Utilities: The site is served by municipal water and public sanitary sewer both located in
the public street right of way (Oak Street). Connection of the structure to public utilities will
be a condition of this permit.
Drainage: Contour maps show the site to slope gradually towards the east. Final drainage
plans will be reviewed during the building permit plan review.
Setbacks: The required setbacks for a principal structure are: 30’ front and rear yard (or
the average of the principal structures on the adjacent parcels) and 10’ on each side. The
proposal meets these requirements.
Zoning: The site and the surrounding area are zoned R-1, “Single-Family Residential”. Use
of the structure as a single-family dwelling is allowed as a permitted use in this district.
Recommendation: Staff recommends approval of C-19-014, subject to the conditions as
noted on the enclosed Conditional Use Permit Analysis.
Mr. Weber reviewed the application with the Commission and introduced the applicant, Gabe
Anderson with Anderson Building Movers. Mr. Anderson works in partnership with Anderson
Building Movers. They recently purchased a house near the hospital and would like to set it
on a foundation at 717 Oak Street. The lot is vacant since the house that was there was
demolished several years ago. Once complete, they plan on reselling the house.
Commission Member Jensen asked Mr. Anderson what the timeframe is for getting the
house moved in and in place on the new foundation.
Mr. Anderson commented as soon as you say yes. He would like to schedule concrete and
get the foundation in before it freezes. The goal is to get the foundation in as soon as
possible, if weather permits. The house is currently a 3 bedroom, 1-1/2 bath home. The
basement will accommodate more bedrooms and another bath with a walkout basement.
The goal was to find a light neighborhood where it would fit in, and he believes that is the
case.
Mr. Weber confirmed the building permit application has been submitted and is ready to go.
If the Commission recommends approval and the City Council approves this application at
their meeting next Monday night, the permit can be issued as soon as Tuesday morning.
Commission Member Jensen asked Mr. Sarberg about the drainage on this site.
Mr. Sarberg commented the drainage review is part of the building permit process and will
be reviewed at that time.
Mr. Weber also commented that the house set-back is 30 feet from the property line or the
average of the adjacent home. The applicant could have only gone back much less than
they are planning and he appreciates the applicant not doing that.
Chairperson Parrott asked if a garage will also be added.
Mr. Anderson indicated they have an inventory lot in Paynesville with a few garages to
choose from. If one doesn’t work on the site, they will construct a new one.
Chairperson Parrott opened the hearing for public comment.
Hearing no comments, Chairperson Parrott closed the public hearing.
Following further discussion a motion was made to approve Conditional Use Permit (C-19-
014) submitted by Gabriel Anderson dba Anderson Building Movers, based on the Findings
of Fact:
1. The request is consistent with the City’s Comprehensive Plan = Residential
2. The request meets land area and setback requirements.
3. The request will not depreciate the surrounding area, with the applicant replacing
previous driveway.
4. The request is consistent with the character of the surrounding area, with residential
neighborhood.
10.3
Packet Pg. 105
Report (ID # 4230) Meeting of September 23, 2019
Updated: 9/12/2019 2:53 PM by Brenda Johnson Page 3
5. Existing or proposed utilities adequate to accommodate the request.
6. Existing or proposed streets adequate to handle the request with Oak Street existing.
7. The request will not place any undue financial burden on the City.
AND, with the following conditions:
1. Building permit required.
2. Connection to utilities as per ALP/ALASD.
3. Final drainage plan to be reviewed by city engineer.
ATTACHMENTS:
Gabriel Anderson (PDF)
10.3
Packet Pg. 106
10.3.a
Packet Pg. 107
Att
ach
men
t: G
abri
el A
nd
erso
n (
4230
: C
-19-
014
- C
on
dit
ion
al U
se P
erm
it -
Gab
riel
An
der
son
Db
a A
nd
erso
n B
uild
ing
Mo
vers
)
10.3.a
Packet Pg. 108
Att
ach
men
t: G
abri
el A
nd
erso
n (
4230
: C
-19-
014
- C
on
dit
ion
al U
se P
erm
it -
Gab
riel
An
der
son
Db
a A
nd
erso
n B
uild
ing
Mo
vers
)
10.3.a
Packet Pg. 109
Att
ach
men
t: G
abri
el A
nd
erso
n (
4230
: C
-19-
014
- C
on
dit
ion
al U
se P
erm
it -
Gab
riel
An
der
son
Db
a A
nd
erso
n B
uild
ing
Mo
vers
)
10.3.a
Packet Pg. 110
Att
ach
men
t: G
abri
el A
nd
erso
n (
4230
: C
-19-
014
- C
on
dit
ion
al U
se P
erm
it -
Gab
riel
An
der
son
Db
a A
nd
erso
n B
uild
ing
Mo
vers
)
10.3.a
Packet Pg. 111
Att
ach
men
t: G
abri
el A
nd
erso
n (
4230
: C
-19-
014
- C
on
dit
ion
al U
se P
erm
it -
Gab
riel
An
der
son
Db
a A
nd
erso
n B
uild
ing
Mo
vers
)
Updated: 9/18/2019 4:06 PM by Marty Schultz Page 1
City Council Meeting: 09/23/19 07:00 PM 704 Broadway Department: Planning Department Alexandria, MN 56308 Category: Report Prepared By: Mike Weber
SCHEDULED Department Head: Mike Weber
ACTION ITEM (ID # 4232) DOC ID: 4232
Viking Plaza Revolving Loan Fund Request
Background
The Budget Committee is meeting on Friday, September 20 to consider this application.
With the next Council meeting not until October 14, staff felt it was appropriate to include
this application on the September 23 agenda. The project involves $2.6 million in
remodeling for new tenant space at Viking Plaza shopping center, as well as parking lot and
other site work. A Revolving Loan Fund Project Analysis is attached, as is a copy of the
City's current RLF Guidelines.
Financial Impact
The City's general Revolving Loan Fund is projected to have a balance of approximately
$588,040 on September 30, 2019, not including the repayments received from existing
loans. There is sufficient capital available to make this loan. The applicant is responsible
for all closing costs, including legal, title, recording, registration tax and other costs.
Recommendation
Recommend approval of the RLF request from Viking Plaza Realty Group, in the amount of
$200,000, for a term of fifteen years (180 months) at an interest rate of 5.25%.
ATTACHMENTS:
VP Revolving LF App 2019 (PDF)
rlfpavikingplaza0919 (DOCX)
RLF Guidelines - 02-13-18 (PDF)
10.4
Packet Pg. 112
10.4.a
Packet Pg. 113
Att
ach
men
t: V
P R
evo
lvin
g L
F A
pp
201
9 (
4232
: R
evo
lvin
g L
oan
Fu
nd
Ap
plic
atio
n -
Vik
ing
Pla
za)
CITY OF ALEXANDRIA
REVOLVING LOAN FUND
PROJECT ANALYSIS
Project Name: Viking Plaza
Project Location: 3015 TH 29 South (Viking Plaza Shopping Center)
Total Project Cost: $2.6 million
Amount Requested From City: $200,000
Other Funds: Private funds, investors, GAIN ($200,000)
Use of RLF Funds: Construct/remodel tenant space, parking lot and other site work.
Loan Security: Junior collateral interest in the property to be improved
RLF Loan Rate: 5.25% (Current WSJ Prime Rate)
Requested Loan Term: Fifteen years (180 months).
Jobs to be Created: Fifty-five to one-hundred-twenty-five new jobs added to existing
staff, although this loan is not tied to any job creation goals since it is not a
manufacturing loan.
Recommended Conditions: Approval as requested, with a loan term of 180 months,
interest rate of 4.6%, secured by a junior collateral position mortgage in the property to
be improved.
10.4.b
Packet Pg. 114
Att
ach
men
t: r
lfp
avik
ing
pla
za09
19 (
4232
: R
evo
lvin
g L
oan
Fu
nd
Ap
plic
atio
n -
Vik
ing
Pla
za)
10.4.b
Packet Pg. 115
Att
ach
men
t: r
lfp
avik
ing
pla
za09
19 (
4232
: R
evo
lvin
g L
oan
Fu
nd
Ap
plic
atio
n -
Vik
ing
Pla
za)
CITY OF ALEXANDRIA
REVOLVING LOAN FUND GUIDELINES
Applicant Eligibility/Project Location: The project must be located within the City of
Alexandria, and be a conforming use in the residential, commercial or industrial zoning
district in which the business is located. Residential – fee title owner. If rental, occupant of
property income must be below Section 8 income limits. Commercial – fee title or contract
for deed owner. Industrial – fee title owner
Loan Amount: Residential – 70% of property value, not to exceed 50% of project costs and
RLF loan not less than $5000. Commercial - $200,000 maximum or 50% of the project cost,
whichever is less, RLF loan not less than $5000. Industrial - $200,000 maximum or 50% of
the project cost, whichever is less, RLF loan not less than $5000 and RLF loan not in excess
of $10,000 per job created by project.
Type of Loan: Direct loans.
Eligible Costs: Residential – Building and site improvements, utility services and demolition.
Commercial – Acquisition for demolition, building rehabilitation, building demolition and
public facilities. Industrial – Land, building, machinery, equipment, working capital,
relocation, demolition and public facilities.
Loan Terms: Equal to or less than the private financing, but in no case longer than 180
months.
Loan Interest Rate: To match private financing. If no private financing, the City’s rate will be
the then-current WSJ Prime Rate.
Priority: Residential – emergency improvements, health and safety improvements, plumbing,
electrical and heating code improvements, energy code improvements, building exterior
improvements and site improvements. Commercial – building rehabilitation, public
facilities/improvements, building demolition and acquisition for demolition. Industrial –
expansion of existing industry, creation of new business, building demolition, job creation,
job retention, building rehabilitation, equipment, acquisition, public facilities and working
capital.
Loan Servicing: All loan and legal fees are paid by the applicant.
Loan Approval: Reviewed by City Budget Committee with final approval by City Council.
Funds released by City Administrator after approval of private financing.
Loan Position: Loan will be in a junior collateral position to the primary source of project
financing.
Loan Security: All revolving fund loans will be secured by a mortgage taken on the property
to be improved.
Miscellaneous: Applications will be received on a first-come, first-served basis. Private
financing may consist of owner equity, bank or other financial institution financing and/or
other public/semi-public (non-City) financing.
Loan Guideline Policy: These Revolving Loan Fund guidelines may be modified or waived by
the Alexandria City Council on a case-by-case basis, upon recommendation of approval by the
City’s Budget Committee, in instances demanding appropriate action to address unusual
circumstances or unanticipated conditions or opportunities.
Adopted: 10/10/89, Revised: 5/10/93, 10/98, 2/12/18
10.4.c
Packet Pg. 116
Att
ach
men
t: R
LF
Gu
idel
ines
- 0
2-13
-18
(42
32 :
Rev
olv
ing
Lo
an F
un
d A
pp
licat
ion
- V
ikin
g P
laza
)
Updated: 9/18/2019 3:05 PM by Tim Schoonhoven Page 1
City Council Meeting: 09/23/19 07:00 PM 704 Broadway Department: City Engineer Alexandria, MN 56308 Category: Engineer Agreement Prepared By: Tim Schoonhoven
SCHEDULED Department Head: Tim Schoonhoven
ACTION ITEM (ID # 4231) DOC ID: 4231
Second Revised Engineering Agreement for 18Th Avenue
Background
As you know, the City has been moving ahead with the 18th Avenue Improvement Project
between Broadway and Nokomis. This project was originally scheduled for construction in
2020. The entire project, including the 18th Avenue West portion, is now scheduled for
2021 construction.
The original engineering agreement for this project was approved at the January 14, 2019
City Council meeting. A revised agreement to add the design work for an Intersection
Control Evaluation was approved at the May 28, 2019 City Council meeting. Tonight's
agreement has been revised to add the removal and realignment of 18th Avenue West
between Fillmore Street and Broadway.
The City has been in discussion with MnDOT for several months regarding the configuration
of the intersection of 18th Avenue and Broadway. MnDOT initially expressed their concern
about 18th being an offset intersection and was looking to restrict turning movements to
the west leg. The proposed realignment is the result of a significant amount of discussion.
In the end, we were able to reach an agreement whereby the City will receive an additional
$200,000 in federal aid to construct this street with additional funds (approximately
$144,000) being available as Municipal State Dollars. There are several steps to this process
including a functional classification change and a redistribution of state aid mileage for this
roadway segment. The City and MnDOT will work together in partnership on these additional
steps.
We are also working with MnDOT on the relocation of the 17th Avenue traffic signal to 18th
Avenue. This signal relocation, along with the associated sidewalk extensions was part of a
the Local Partnership Program MnDOT grant application. The City received an award of
$404,000 from this grant. There will be a separate engineering agreement for this work and
it will be bid as a separate contract.
Financial Impact
The total project cost is estimated at $2,610,220 broken down as follows:
18th Avenue, Fillmore to Broadway $343,960
18th Avenue, Broadway to Nokomis $1,642,080
Broadway Signal and Sidewalks $610,780
Intersection Control Evaluation $13,400
Total Project Cost $2,610,220
The funding for the project is broken down as follows:
Local Partnership Program $404,000
STIP Federal Funding $960,000
Stormwater Utility $257,400
Municipal State Aid, Construction $988,820
Total Funding $2,610,220
11.1
Packet Pg. 117
Action Item (ID # 4231) Meeting of September 23, 2019
Updated: 9/18/2019 3:05 PM by Tim Schoonhoven Page 2
Recommendation
Motion to approve the Second Revised Confirmation of Request for Engineering Services
dated September 16, 2019 for the 18th Avenue, Fillmore to Broadway (TH 29) to Nokomis
Street.
ATTACHMENTS:
Engineering Agreement, Dated 9-16-2019 (PDF)
18th Avenue West Exhibit (PDF)
Prelim Engrs Est, 18th Avenue, Broadway to Nokomis (PDF)
Prelim Engineers Est, 18th Avenue, Fillmore to Broadway (PDF)
11.1
Packet Pg. 118
11.1.a
Packet Pg. 119
Att
ach
men
t: E
ng
inee
rin
g A
gre
emen
t, D
ated
9-1
6-20
19 (
4231
: S
eco
nd
Rev
ised
En
gin
eeri
ng
Ag
reem
ent
fo
r 18
Th
Ave
nu
e)
11.1.a
Packet Pg. 120
Att
ach
men
t: E
ng
inee
rin
g A
gre
emen
t, D
ated
9-1
6-20
19 (
4231
: S
eco
nd
Rev
ised
En
gin
eeri
ng
Ag
reem
ent
fo
r 18
Th
Ave
nu
e)
11.1.a
Packet Pg. 121
Att
ach
men
t: E
ng
inee
rin
g A
gre
emen
t, D
ated
9-1
6-20
19 (
4231
: S
eco
nd
Rev
ised
En
gin
eeri
ng
Ag
reem
ent
fo
r 18
Th
Ave
nu
e)
11.1.b
Packet Pg. 122
Att
ach
men
t: 1
8th
Ave
nu
e W
est
Exh
ibit
(42
31 :
Sec
on
d R
evis
ed E
ng
inee
rin
g A
gre
emen
t f
or
18T
h A
ven
ue)
11.1.c
Packet Pg. 123
Att
ach
men
t: P
relim
En
grs
Est
, 18t
h A
ven
ue,
Bro
adw
ay t
o N
oko
mis
(42
31 :
Sec
on
d R
evis
ed E
ng
inee
rin
g A
gre
emen
t f
or
18T
h A
ven
ue)
11.1.d
Packet Pg. 124
Att
ach
men
t: P
relim
En
gin
eers
Est
, 18t
h A
ven
ue,
Fill
mo
re t
o B
road
way
(42
31 :
Sec
on
d R
evis
ed E
ng
inee
rin
g A
gre
emen
t f
or
18T
h A
ven
ue)
Updated: 9/19/2019 8:40 AM by Tim Schoonhoven Page 1
City Council Meeting: 09/23/19 07:00 PM 704 Broadway Department: City Engineer Alexandria, MN 56308 Category: Obtain Quotes Prepared By: Tim Schoonhoven
SCHEDULED Department Head: Tim Schoonhoven
ACTION ITEM (ID # 4247) DOC ID: 4247
18Th Avenue West Right of Way Acquisition
Background
The City will need to obtain right-of-way as part of the 18th Avenue West reconstruction
project. The limits of this right-of-way acquisition are shown on the attached exhibit. The
total area is approximately 10,645 square feet. Since this project will be paid in-part with
federal dollars, it is necessary to follow the federal guidelines for property acquisition. These
guidelines are quite involved and include a number of steps that must be followed
sequentially throughout the process. I have discussed this issue with the City Administrator
and City Attorney and our recommendation is to seek quotes from a professional firm for
this effort. There are firms that specialize in this type of property acquisition.
Financial Impact
None at this time. Ultimately, this work will be included in part of the overall project cost
and is eligible for reimbursement with Municipal State Aid funds.
Recommendation
Motion to direct staff to seek quotes to assist the City with the federal process of right-of-
way acquisition for the 18th Avenue West project.
ATTACHMENTS:
18th Avenue West Right-of-way needs (PDF)
11.2
Packet Pg. 125
11.2.a
Packet Pg. 126
Att
ach
men
t: 1
8th
Ave
nu
e W
est
Rig
ht-
of-
way
nee
ds
(42
47 :
18T
h A
ven
ue
Wes
t R
igh
t o
f W
ay A
cqu
isit
ion
)
Updated: 9/18/2019 3:07 PM by Tim Schoonhoven Page 1
City Council Meeting: 09/23/19 07:00 PM 704 Broadway Department: City Engineer Alexandria, MN 56308 Category: Report Prepared By: Tim Schoonhoven
SCHEDULED Department Head: Tim Schoonhoven
ACTION ITEM (ID # 4235) DOC ID: 4235
Project Update
Background
City Engineer Tim Schoonhoven will update the Council on the status of the on-going public
improvement projects.
11.3
Packet Pg. 127
Agenda
Alexandria Airport Commission Meeting
Thursday, September 12, 2019
12:00 PM
Regular Meeting
Call Meeting to Order
REGULAR MEETING
Approval of August Minutes
Petitions, Requests, Communications
Reports
Grounds and Runway Reports
Equipment Reports
Hangar Report
Unfinished Business
Bellanca Building
Tree Removal
o MnDot Inspection
o GPS Approaches
New Business
Private Hangar Request/Locations
CIP Review
15.1.a
Packet Pg. 128
Att
ach
men
t: M
inu
tes
- A
XN
Co
mm
Mtg
Sep
t201
9 (
4248
: M
inu
tes)
August Minutes
The August Airport Commission meeting was held August 8, 2019 at 12pm in the airport conference
room. Present was Airport Manager Kreg Anderson, Commissioners Don Clobes, Rod Karrow and Dave
Benson, Kim Srock, Dan Barber, Nick Koos, Matt Zitzow (over phone).
Approval of Minutes
Minutes from the July meeting were approved and seconded.
Petitions, Requests, Communications
Kreg reported a communication from a member of the American Legion about transferring the
sponsorship of the T-33 on the pedestal at the airport’s entrance from the American Legion to the City.
Both this member and Commissioner Karrow recall this being something brought up by former Council
Member Batesole, but nobody else had heard any news. Kreg is to look into at City Hall for details.
Reports
Hangar waiting list remains at 36.
Unfinished Business
City Council approved the Purchase Agreement and Bill of Sale with Bellanca Aerospace at the July 22nd
council meeting, with a change to a $75,000 security and 6o days to close the agreement.
Matt Zitzow of TKDA presented a package for assisting with tree removal concerning both MnDot’s 5010
inspection due in 2020 and GPS approach development. Each package consisted of about $40,000 worth
of work, 90% which would be refundable to FAA, 5% to the State, and 5% to the City. The commission
agreed to approve the work related to Runways 4 and 13 and the GPS approach development. The
Commission held off on recommending Runways 22 and 31 as there were questions if previous manager
Todd Roth performed some tree removal in 2017 just after the last inspection.
New Business
No movement on T-hangar project, Kreg continues to try and reach out to the program manager.
Kreg shared some preventive repairs to be performed on the Jet A fuel tank. Westmor will add sacrificial
anodes to prevent future corrosion of fuel tanks. It was discussed about replacing the fuel tanks and
pumps and is something to be review in the CIP for September’s meeting.
15.1.a
Packet Pg. 129
Att
ach
men
t: M
inu
tes
- A
XN
Co
mm
Mtg
Sep
t201
9 (
4248
: M
inu
tes)
ALEXANDRIA STORMWATER MANAGEMENT COMMITTEE
Alexandria City Hall
August 20, 2019
ATTENDANCE Members Present: Jim Scott, Dwain Schuette, Gail Kulp, Tom
Klemenhagen, Ben Zehrer, Mark West
Members Absent: Tim Bayerl
Staff Present: Dane Bosl, Pete Sarberg, Laura Hagstrom, Tim
Schoonhoven
CALL TO ORDER The meeting of the Alexandria Stormwater Management Committee was
held on Tuesday, August 20, 2019 with Vice Chairmen Klemenhagen
calling the meeting to order at 5:00 p.m.
APPROVE AGENDA Motion by Scott, Second by Zehrer to approve the agenda. Motion
carried.
APPROVE MINUTES Motion by Schuette, Second by Scott to approve the minutes from the
7/16/19 meeting. Motion carried.
FINANCIAL REPORT The SMC budget for 2019 was distributed and discussed.
OLD BUSINESS None.
NEW BUSINESS A. Delmar Jantzen, 1106 Birch Avenue. Bosl informed the committee
that he hired a liquid manure pump company to pump out the water
from Jantzen’s property. The pumping was complete within 10
hours. Sarberg will contact Jerry Haggenmiller to request a wetland
marker.
B. Keith Tvrdik, 1905 34th Avenue W. Schoonhoven informed the
committee that their recommendation to reimburse Tvrdik for the
installation of the interior perimeter drain tile was presented to the
Mayor and City Administrator and denied. Bayerl informed Tvrdik’s
sister, Karen, of the decision. Ditches around the property have been
cleaned and Sarberg will request Haggenmiller to mark the wetland
to the south of Tvrdik’s residence.
C. Hazel Hill Road & Rosewood Lane Study. Hagstrom informed the
committee that the draining area contributing to the low point
northwest of the Hazel Hill Road and Rosewood Lane intersection is
15.1.b
Packet Pg. 130
Att
ach
men
t: M
inu
tes
- 20
19-0
8-20
SM
C M
eeti
ng
(42
48 :
Min
ute
s)
0.23 square miles, according to USGS Stream Stats. The SMC has
shown interest in constructing a water quality pond in this location.
It was believed that the property was for sale, but it is unclear if it
currently is. The Douglas County Water Quality Legacy Fund
(WQLF) group is currently accepting project proposals for funding.
Motion by Kulp, Second by West for WSN to prepare the application
on behalf of the SMC for a stormwater pond that would help reduce
sediment entering Lake Victoria. Motion carried.
D. MPCA MS4 Audit. Hagstrom informed the committee that the City
of Alexandria was selected for random audit of their MS4 program.
The audit will take place on August 29th.
ADJORNMENT There being no further business, Motion by Zehrer, Second by Scott to
adjourn the meeting at 5:30 p.m. Motion carried.
15.1.b
Packet Pg. 131
Att
ach
men
t: M
inu
tes
- 20
19-0
8-20
SM
C M
eeti
ng
(42
48 :
Min
ute
s)