City Manager’s Office

October 2013

To: City Council From: City Manager Re: Monthly Report – October

LEGAL In the month of October, the Legal Department was involved in the following matters that might be of interest to the City Council. Civil Matters. To-date, the Legal Department has opened 246 files for civil matters; primarily advisory work to assist the City’s operating departments.

The City Attorney, Assistant City Attorney, and staff continued its work on code amendments in an effort to reorganize, simplify, and reformat Titles 13, 14, 16, 17 and 18 DMMC in order to be consistent and more user friendly. The amendments presented to the City Council for consideration were to Titles 13 and 14 on October 10, 2013 and Titles 16 and 17 on October 24th, along with a new amendment to Title 12 adding the CTR chapter, which was being repealed from Title 16. A public hearing for Title 18 amendments has been rescheduled for November 14, and November 21, 2013 if continued.

In the Im/Higgins property matter, the Hearing Examiner issued the following decisions

on October 7, 2013:

Part I: Code Interpretation Appeals. The Im’s Appeal of Issue 1 of the code interpretation is remanded for further action by the City. The Higgins’ appeals of Issues 2 and 3 are denied. Part II: DNS Appeal. The appeal of the threshold determination is denied. Part III: Shoreline Conditional Use Permit Application. The Shoreline Conditional Use Permit request is continued to be heard at a future date, following public notice of the hearing.

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Parties Im and Higgins have requested that the Hearing Examiner issue an order of clarification of the Hearing Examiner’s Findings, Conclusions, and Decisions dated October 4, 2013. In response to their request, on October 31, 2013 the Hearing Examiner admitted into the record the Joint Stipulation as signed by the attorneys for the parties dated October 22, 2013.

The hearing for the City’s appeal of the State Department of Ecology’s NPDES permit requirements began on October 7, 2013 in front of the Pollution Control Board and will continue throughout the month.

The Assistant City Attorney filed 4 new code enforcement violation infractions.

Staff has started drafting ordinances to amend Titles 1 through 11 DMMC for future

review by the City Council.

The Assistant City Attorney assisted PBPW staff with preparing a draft ordinance adding a new chapter to Title 18 DMMC entitled “State-Licensed Marijuana Producers, Processors and Retailers Code,” and codifying a new chapter in Title 18 DMMC. The purpose of this Ordinance is to provide zoning standards for producers, processors and retailers of recreational marijuana licensed by the State of Washington, pursuant to chapter 314-55 WAC.

Prosecuting Attorney.

Des Moines: The Prosecuting Attorney filed 369 infractions and citations in October 2013 for Des Moines and appeared at 348 criminal hearings. Also filed were 281 Midway Photo Enforcements infractions and 221 Woodmont Photo Enforcement infractions during October. He represented the City at 27 hearings involving infractions that were being opposed by private counsel, 2 animal control hearings, 3 potentially dangerous dog hearings, and one impound hearing. Staff also responded to 40 infraction discovery requests.

Normandy Park: The Prosecuting Attorney filed 50 infractions and citations in October

2013 for Normandy Park, appeared at 42 criminal hearings, and represented the City at 2 hearings involving infractions that were being opposed by private counsel. Staff also responded to 4 infraction discovery requests.

PERSONNEL

L&I Claims – There was one L&I claim in October. The incident occurred in the police

department.

HR Manual Section 10 Update – Updates were completed to Section 10 of the Personnel Manual. In addition to some housekeeping updates, the major update was the addition of the employee recognition program.

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Unemployment Compensation Protest – We initiated two more unemployment

compensation protests associated with part time employees in the Parks and Rec Department.

LEOFF I Death – Retired Police Chief Martin Pratt passed away in October. Since this is the first LEOFF I retirement death we have experienced, we have been working through the process.

L&I PERC Reduced – The Proposed Experience Rating Calculation (PERC), which is the experience factor that determines the L&I premium were, reduced for the 2014 rate calculations. This was due to the City’s efforts to reduce both L&I incidents and time loss associated with L&I incidents. While, we don’t yet know what this means for the actual premiums, it is good news.

42

79

104 104122 121 115

131

91

114

0 00

20406080100120140

2013 Public Disclosure Requests

Total Public Disclosure Requests

0

20

40

60

80

100

120

140

Public Disclosure Requests by Department 

PD PBPW Admin

4

POLICE

Community Outreach

CSO’s, Detectives, Command Staff, and Patrol Team “D” participated in International Walk to School Day with Des Moines Elementary School. This event is co-sponsored by Safe Kids – King County South and Fed Ex. Students walk with officers, teachers, parents, school staff, as well as members of Safe Kids.

Detective Shields and Detective Savage participated in the National Domestic Violence

Warrant sweep. They made 22 contacts and 3 arrests.

CSO Batterman, AC Magnuson, and Officer Young conducted the 2013 Fall Drug Take Back program, which is sponsored by DEA. This event collected 383lbs of unused, unwanted, and/or expired drugs for destruction.

CSO Seaberry and Officer Ochart provided crossing guard duty for Des Moines

Elementary School Annual Halloween Parade. AC Magnuson provided crossing guard duty for Destination Des Moines Downtown Trick or Treat Event through the business district.

Night shift patrol teams have continued foot patrol in the Pacific Ridge area to increase

visibility and discourage the noise and illegal activity.

Conducted two more Coffee with a Cop Events, one at the Des Moines Activity Center and another at a Saturday morning event at North Hill Espresso. In attendance for these events – CSO Seaberry, CSO Batterman, Commander Sellers, Commander Bohl, Officers: Tschida, Crane, Ochart, Shepard, Coppedge, Young and AC Magnuson.

CSO Seaberry, AC Magnuson, and Chaplin Cox all participated in the Red Robin &

Special Olympics Tip a Cop. Their efforts raised over $1,000 for the Special Olympics program.

Patrol teams have also continued with nightly bar checks and daily business checks. Sgt.

Dave Bell met with Liquor Control Board Enforcement Officers and discussed issues relating to liquor establishments in the area.

Patrol teams have continued high visibility checks of 24-hour establishments to

discourage loitering, pan handling and shoplifting.

Patrol Team “A” attended a meeting with Highline School Security and the principals of Mt Rainier and Pacific Middle school to discuss the increase in loitering and fighting on 24th Avenue afterschool. This has lead to the use of the department decoy car and increased police and security presence at school dismissal.

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Detective Gendreau received a Personnel Action Form (PAF) for his excellent work on a felony DV Assault case. The suspect was found guilty and sentenced to 30 years.

Oct-12 Oct-13Monthly %

DIFFERENCEYTD 2012

YTD 2013

YTD % DIFFERENCE

Homicide 0 0 0% 0 0 0%Rape 0 0 0% 9 5 -44%Robbery 4 4 0% 32 33 3%Assaults* 23 24 4% 176 231 31%Burglary 23 16 -30% 185 166 -10%Larceny* 102 66 -35% 638 626 -2%MV Accidents 29 24 -17% 257 194 -25%MV Thefts 22 30 36% 194 168 -13%Arson 1 2 100% 9 9 0%Moving Violations 439 409 -7% 5344 5935 11%Photo Enforcement ** 222 306 38% 2088 2511 20%Officers Assaulted 0 0 0% 1 1 0%Adult Arrest 37 21 -43% 313 222 -29%Juvenile Arrest 9 3 -67% 51 27 -47%Calls For Service 1,702 1,747 3% 16,597 17,854 8%

*Assault and Larceny category include all reported felony and misdemeanor crimes. ** Total Photo Enforcement Citations numbers are not available until mid-month.

The current month’s numbers do not include pending citations.

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FINANCE Business Licenses

There were no new commercial business licenses issued in October 2013.

Revenue Trends

August 2013 sales taxes received in October 2013 compared with August 2012 sales taxes received in October 2012 (two-month lag in distribution):

Month 2013 2012 % Chg August Base $137,603 $130,636 5.3%

August One-Time 2,883 0 N/A Total YTD (8 Mths) $1,160,542* $1,008,259 15.1%

*Includes construction activity for Healthpoint B&O taxes received to-date as of October 2013 compared with October 2012 net of

refunds: Month 2013 2012 % Chg October $88,101 $71,943 22.5%

Total YTD $519,986 $468,146 11.1%

Franchise fees received to-date as of October 2013 compared with October 2012: Month 2013 2012 % Chg October $63,979 $113,534* (43.6%)

Total YTD $744,841 $706,428 5.4% *Includes two months Solid Waste Provider Franchise Fees

Utility taxes received to-date as of October 2013 compared with October 2012: Month 2013 2012 % Chg October $278,845 $180,725 54.3%

Total YTD $2,593,299 $2,627,870 (1.3%)

Real estate excise taxes received to-date as of October 2013 compared with October 2012 (one-month lag in distribution, September REET Rec’d in October):

Year 2013 2012 % Chg

REET Rec’d in October $52,598* $22,513 133.6% Total YTD $510,033* $338,330 50.8%

*Estimate

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MARINA ADMINISTRATION

Capital Improvement Program The Activity Float Canopy is nearing completion. The fabric side panels were delivered and installed by the contractor in October. The structure is designed to withstand wind speeds of up to 70 mph with the sides and top in place. It is large enough for 65 people standing and 35 people seated. The Marina staff is installing area lights and infrared heaters. The first scheduled event for the new structure is the annual New Year’s Eve cruise by the Des Moines Yacht Club.

Site Management/Pay Parking Project

In October, the staff completed and submitted the SEPA/Shoreline permit applications. The staff expects the SEPA signs to go up and the public notices to go out about mid-November.

J Dock Fire

The staff has negotiated a contract with Moffatt Nichol for design, permitting and engineering for the J Dock replacement. Staff expects that agreement to be before Council for review and approval in early November.

Maintenance

In October, the maintenance crews worked on several small projects to prepare the Marina for the winter. They repaired the bulkhead around the north lot in several places and continued with truss painting and roof repairs on the floating docks. They also began the preparations for repairing the floating breakwater sections from Redondo and upgrading the transformer that serves the boat repair yard.

Service

Guest moorage and fuel sales typically slow significantly in October. This year there were two club visits and fuel sales remained strong, exceeding sales from the same period last year.

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PLANNING BUILDING & PUBLIC WORKS

CAPITAL & FACILITY PROJECTS

Following is a summary of activity in support of this year’s facilities and CIP projects in Transportation, Surface Water Management and Municipal Capital Improvements: Facilities Installation of the new ductless HVAC unit for the Council Video Room was completed in

January. The Public Works Service Center Locker Room door was replaced this summer. The exterior painting of the Field House was also completed this summer. Staff is currently working on repairs to the Engineering Building Alarm System, which should be completed by the end of the year.

To address security issues at several City buildings, staff worked to begin the process of installing security systems at the Activity Center, the Auditorium, and the Founders Lodge. Installation of the new systems is anticipated to be completed in November.

Staff also worked with our HVAC contractor to review ventilation issues in the north wing of City Hall. Staff is currently reviewing a proposal for modifications.

Transportation CIP Transportation Gateway Project:

South 216th Street - Segment 2 (18th Ave S to 24th Ave S): Final paving was completed and roadway has been striped. Lighting, landscaping and irrigation systems have been installed. Property restoration activities began and property owners/residents were given notice to contact the City if they have questions or comments. It is anticipated that the project will be substantially complete in November, with only punch-list items remaining. The project is substantially ahead of schedule.

24th Avenue South (S 216th St to S 208th St): Site preparation activities began by the City’s contractor DPK. Staff coordinated the project with the developer of the Port of Seattle property. The project includes widening of the roadway to a five-lane arterial including curbs, gutters, sidewalks, bicycle lanes, street lighting, landscaping and installation of a new water main for Highline Water District. South 216th Street - Segment 1A (24th Ave S to 28th Ave S): Right-of-Way acquisition continues including an environmental evaluation and preparation of a property appraisal focused on the gas station at the northwest corner of S 216th St and Pacific Highway S.

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Citywide Arterial Safety Improvements: The City has been awarded $250,000 from WSDOT

through Highways and Local Programs for arterial safety enhancements such as updated crosswalk markings, stop bars and arrows, along with new street name signs for the arterials within Des Moines. Staff completed the design in April and submitted a request to WSDOT for authorization of construction funds. By the end of October city crews have completed roughly 95% of the markings for 2013 and will be working on installing approximately 167 new arterial street name signs by the end of the year. These signs will have high intensity sheeting for better nighttime visibility, larger letters, and a Des Moines boat emblem. Below is a picture of the new signs to be installed.

South 224th Street Sidewalk Improvements: Staff submitted a grant request for $270,000 to CDBG of King County to help towards funding a sidewalk project from essentially Pacific Highway S to 30th Avenue South on both sides of South 224th Street in the Pacific Ridge area. Staff made a presentation to the selection board in early August and notification of the grant is expected in November. Regardless of the outcome of the grant, staff is planning to begin design in 2014 since there are Pacific Ridge Neighborhood Improvement funds available for that phase of the work.

North Hill/Aviation School Zone Flashers: Staff was notified in June that a grant request for

$15,000 to install 4 solar school zone flashing beacons on 8th Avenue South and South 200th Street was successful. Staff brought an official grant acceptance motion to the Council on August 8th, which was approved. Construction started in October and is now awaiting delivery of poles; project is expected to be completed in December.

Saltwater Park Bridge Seismic Retro-fit: The consultant has started the Environmental permitting phase and will be setting up a meeting with City staff and State Park staff to discuss the project construction easements and right of entry documents needed as the project moves forward.

Marine View Drive Crosswalk Improvements: As a part of the mid-term crosswalk

improvements, staff completed the design and sought quotes for adding Rectangular Rapid Flashing Beacons to the intersections of 219th, 220th, and 226th along MVD. Council approved the construction contract on July 25th. Construction was completed in October.

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New solar powered flashing beacons were installed on Marine View Drive to enhance Pedestrian Safety

Surface Water Management CIP Des Moines Memorial Drive 212th-213th Pipe Project: The project design is complete.

Environment Committee directed staff to hold this project for construction until next year.

216th Place Pipe Project (4th Place S to DMMD): The project design is complete. Environment Committee directed staff to hold this project for construction until next year.

S 216th St Pipe Project (14th Ave S – 18th Ave S): Project was awarded to Pacific Coast General. Notice to proceed is scheduled for mid-November. The project duration is four weeks.

Detention Pond Safety Improvements: Staff is preparing plans for adding vinyl coated fencing to several ponds. Quotes are being solicited from fencing contractors. Work is expected to be completed by the end of the year.

Lower Massey Creek Channel Modification Project: a consultant is designing the project. Construction is scheduled for 2015 depending on obtaining the necessary permits.

Barnes Creek/Kent-Des Moines Road Culvert Replacement Project: Environment Committee directed staff to place this project on hold. Staff to re-organize the schedule of projects in next year’s CIP.

Des Moines Memorial Drive 212th-213th Pipe Project: The project design is complete.

Environment Committee directed staff to hold this project for construction until next year.

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Municipal Capital Improvements SR 509 Right-of-Way (ROW)/Barnes Creek Trail: A letter was sent to WSDOT requesting

reconsideration of their determination on the property. WSDOT has responded and staff is in the process of getting a meeting set up to continue discussions. Once an agreement on fair market value for the property is reached, staff can finalize the acquisition process. Design of the trail improvements is scheduled for 2013. Staff met with Council in September and was given direction to continue to work with WSDOT with the potential idea of the trail being in a permanent easement.

Dining Hall Rehabilitation Project: Staff advertised a request for qualifications for

Architectural and Engineering Services to the Dining Hall rehabilitation project. Only one Statement of Qualifications was received. Staff worked to negotiate a scope of work and fee with that consultant. The contract was awarded in October, and design efforts are anticipated to begin in November. Construction will occur through most of 2014.

BUILDING DIVISION

6348

71 69

53

86

60 6174 80

59 53

94 90 9386

59

87

68

9689

65

108

66

91

56

90103

115 116

0

20

40

60

80

100

120

140

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Plumbing, Mechanical & Electrical Permits 2011

2012

2013

1017

24 2211

44

20

4032 2826 21

78 73

45 46 4760

48 52

28 2840

68

83

52

105

84

14

73

0

20

40

60

80

100

120

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Building Permits 2011

2012

2013

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Some building project highlights include:

Artemis Hotel: This seven story hotel, located at 22406 Pacific Highway, was issued “Phase I” of the Building Permit on July 29th. Phase I of project includes the land, clearing and grading permit and the shoring and water retention facilities. Absher Construction, the contractor of record, is nearing completion of the first phase of this project. Plan revisions for the remainder of the hotel came in the first week in September and a second comment letter for this project was sent on September 30. Phase II of the project will be construction of the foundation system while interior design work and other building design elements continue.

SeaMar Medical Office Building (MOB) & Family Housing Project, 24215 Pacific Highway S: This large-scale multi-building project was submitted for plan review in January, 2013. The Medical Office Building will be a 16,340 square foot steel and concrete building. The Family Housing building will be a 43,064 square foot wood framed structure. Construction on the site and utility work for this project began in September. Currently, the in-ground water detention system is being installed and the in-ground plumbing and electrical work for the Housing Building is underway.

SeaMac Expansion Project, 25619 Pacific Highway S: The Mack Truck Service Center is expanding. A permit for the 9,700 square foot building expansion was issued on July 1. The site and groundwork for this project is well underway. Building construction has begun on the structural slab and re-location of utilities.

King County Housing Authority Rehabilitation Projects: King County Housing Authority is well underway with substantial rehabilitation projects in two locations in Des Moines. Located at 24510 26th Place South, the two buildings called Campus Court apartments are undergoing an entire exterior envelope upgrade along with some drainage improvements. Located at 22815 30th Avenue South, the two buildings called the Shoreham Apartments are undergoing an entire exterior envelope upgrade along with some roof revisions for ventilation improvements. These two projects are approximately to the halfway to completion and continue to “grow” as additional repairs and needed alterations are identified.

433 417

336377

355 337 321

258

319

368

209245

374

319

467

385334

387 381404

355

296

404363

312 298

408

349

295

368

0

100

200

300

400

500

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Building Inspections  2011

2012

2013

13

Fire Alarm Upgrade Program for Multi-Unit Residential Buildings (R-2’s): The Fire Alarm Upgrade Program is now almost complete. South King Fire and Rescue sent this statement as an update, “Good news! This is quite possibly the last monthly report with a pending install. Thank you for all the help and support from the City of Des Moines throughout the retroactive fire alarm project!”

CODE ENFORCEMENT DIVISION

Code Enforcement had 39 new cases opened and 49 cases closed during October. Thus far in 2013, 413 cases have been opened, 405 closed, and 145 are currently open. There were 0.5 volunteer administrative hours for Code Enforcement in October.

45 31

198

30 17

138

New Cases Opened Cases Closed Current Cases Open

Building Code Enforcement Activity thru October 20132012

2013

395 411440473

413 390

New Cases Opened Cases Closed

Code Enforcement Activity thru October 2013

2011 YTD

2012 YTD

2013 YTD

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There are 145 Code Enforcement Cases currently open.

Code Enforcement cases often involve multiple violations. Of the 145 open cases, staff is tracking 163 specific violations. Following is a general breakdown of the violations by topic:

Garbage 58 Business licenses 25 Weeds 44 Unsecured/vacant structures 15 Junk vehicles 25 Auto Repair 5 Right of way 4 Animals 3 Homeless camps 3 Clearing/grading 1

Code enforcement is continuing proactive enforcement with Police regarding abandoned homes/properties in Des Moines. This enforcement has slowed down as Sgt Harris is now on night shift for three months. Code enforcement continues working with the property owners or banks to remove debris, board up and/or secure and maintain the landscaping or demolish these structures. Code enforcement has teamed up with other staff, working on a proactive enforcement of commercial business licenses.

DEVELOPMENT SERVICES AND PLANNING DIVISION

33

102

12 12

128

31

125 7

22

121

2411 7 1

42

178

0

20

40

60

80

100

120

140

160

180

200

Land Use Activities Pre‐Application Meetings

Commercial Projects Reviewed

Short Plats & Subdivisions Reviewed

Residential Permits Reviewed

Right‐of‐Way Permits

Development Services Activity thru October 2013

2011 YTD

2012 YTD

2013 YTD

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Short Subdivisions Pending Review/Approval Atkinson 2 Lot Short Plat, 8XX S 280th Street, 1/17/06: Preliminary approval with

conditions was granted 10/4/10. Applicant submitted for civil plan review on 7/20/11. Review comments sent to applicant 8/9/11, 10/4/12 & 4/26/13. Property has been sold to a new owner and staff has met with and continues to meet with new owner to discuss subdivision process. Review comments issued on 9/20/13.

Axcent Servicing 9 Lot Short Plat, 1615 S 260th Street, 11/20/07: Preliminary plat approval was issued 4/21/10. Grading permit, ROW permit, and civil plans issued 5/7/13. Site grading and construction of the stormwater vault are complete and contractor is continuing with work on sidewalk and subdivision roadway and lighting improvements. Given recent rain events, reviewing erosion control plan to see if supplemental actions are needed. Ready to reduce bond to 10% for maintenance and submit final plat for recording.

Dovey 3 Lot Short Plat, 1655 South 225th Street, 4/1/05: Recorded on 9/24/13. Need to re-record warranty deed for stormwater tract to include subdivision recording number.

Land Division Requests with Approvals, Pending Construction Landmarque 67 Lot Plat, 262xx Pacific Highway S 4/03/06: Plat improvements are 90%

complete and permit approvals for new home construction is at 27 units. There are three items that staff is tracking for full plat completion: final lift of asphalt, new wetland monitoring, and installation of improvements for the public park. Installation of the park improvements and associated landscaping has been completed. Annual wetland monitoring is expected to be completed in September 2013. On 9/12/13, sent correspondence relating to release of bond funds and 2014 wetland monitoring.

Pacific Heights PUD, 77 lot PUD, 15xx S 279th Place, 6/1/11: on 1/07/13 City staff conditionally approved civil plans. Grading and ROW permit issuance are pending Army Corps of Engineer approval to fill certain wetland areas. Staff met with applicants on 5/17/13 to discuss status of wetland reviews.

Commercial Scale Projects Pending Review/Approval JC Marble, 25447 Pacific Highway: This project involves construction of a 9,940 square

foot warehouse building addition to an existing retail space. Initial submittal attempts were unsuccessful due to deficiencies in plans and application materials. On 3/29/2013 and 8/14/13, staff met with a contractor who will be taking over the permitting and construction. The contractor is in the process of obtaining designs and revisions to the building from the architect, which will then be submitted to the city. Applicant submitted for design review, grading, and building permits on 10/30/13.

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SeaMar Mixed Use Development, 24215 Pacific Highway: This proposed 12,000 medical office building and separate 43-unit apartment structure has completed Design Review. Initial building permit submitted on 1/11/13. Amended the Development Agreement between the City and Sea Mar to change the start date of construction that was necessitated by the rebidding of the project. Building and Grading permits were issued on 6/11/13. A pre-construction meeting for the demolition of the existing building was held on 6/26/13. Revisions for lot line adjustment received 6/25/13. Lot line adjustment recorded on 7/22/13. Associated ROW vacation ordinance amended for error in legal description. Amended Development Agreement to change the construction start date to 9/1/13 and amended again to change the date to 10/1/13. Demolition of existing structures completed and site work commenced for the main sewer, plumbing, and storm systems.

Heritage Plaza Tenant Improvement, 23040 Pacific Hwy South: Received 5/29/13. Planning review letter sent 7/1/13. Staff met with architect on 7/23/13 and owner on 8/26/13. A response to follow-up questions was sent on 8/8/13. On 9/18/13 sent follow-up response to applicant regarding the adopted changes to the Parking Code. Approved on 10/29/13 with conditions for deferred submittals on off-site parking and pedestrian access.

Kato-Ochi Mixed Use, 22222 7th Avenue S: Design review received 4/2/13. Planning review letter sent 5/7/13. Staff met with applicant week of 6/10/13. Building permit submittal received 7/26/13. Planning review letter sent on 8/13/13. New project architect is preparing the design review and building permit re-submittals. Revised submittal received on 10/2/13 and design review approval issued on 11/4/13.

Business Licenses There are several functions associated with business licenses: application or renewal

processing and license issuance, closure, file maintenance/ retention, and enforcement. There are many types of business licenses that require a different course of action to process. For example, a new commercial business license application within the City requires a review from planning, building, code enforcement, and the fire department, while a new adult family home application must include proof of State licensing as well as requiring an inspection of the premises by our building inspector to ensure compliance with the Washington Association of Building Officials code requirements. A business license can only be issued after all the necessary steps are followed.

In 2013, from January to September, there were 471 new and renewed business licenses issued, averaging 52 per month. During that same period, code enforcement and the business license clerk worked together to bring 60 delinquent commercial and multi-unit rental businesses into compliance, as well as 20 single family rentals.

All business licenses expire on December 31 each year with renewal notices mailed out in October. The peak period for processing business license renewals is October through December. During the first three weeks of this month, 2,684 renewal notices were sent to business owners. In addition, 19 new business licenses as well as 360 renewals of 2014 business licenses were processed and issued.

17

City Services, Project Management and Coordination Beach Park Dining Hall Renovation: Staff determined permit and review requirements.

Consultant hired to complete JARPA application. J-Dock Repairs: Staff is working with Marina to identify SEPA and permitting requirements,

and timeline to meet August 2014 fish window. Marina Master Plan-Lot Aggregation/Reorientation: The existing platting patterns of both

terrestrial and marine properties under City ownership are confusing for existing operations and not conducive for future marina development. A re-plat of these properties is needed to clarify ownership patterns and identify properties that are encumbered or otherwise restricted, but used for Marina purposes. Staff is currently waiting for the surveyor to incorporate properties located north and south of the marina parking into the short plat.

Parking Code - Text Change: Worked with consultant Grant Fredricks on proposed parking code amendments. Department of Commerce 60-day review notice sent 5/7/13. Public hearing notice published in Seattle Times on 7/17/13. SEPA Checklist completed on 7/17/13. Department of Commerce 15-day notice and request for expedited review sent on 7/24/13. A draft ordinance was prepared for Council’s first reading on 8/8/13 and continued to 9/12/13 when Ordinance No. 1577 was adopted. Staff identified some potential issues related to the compact stall changes. The changes to the parking stall dimensions in effect, eliminated the compact parking stall. As such, this change limits the ability for developers to provide compact parking spaces in their development and further reduces the total number of parking spaces a project might be able to provide. Council voted to reconsider the ordinance on 10/3/13.

Federal Way School District, SEPA Mitigation Coordination: The City is currently accepting building permits for the 67 lot Landmarque housing development. As part of the SEPA review process, the City SEPA Official agreed to collect mitigation in-lieu-of impact fees in response to District concerns. Staff has been collecting and retaining fees for this development, but there is no formalized mechanism to allow our Finance Department to remit the fees to the District. Staff prepared an interlocal agreement (ILA) for Council approval on the 8/8/13. The City received the signed interlocal agreement from Federal Way Public Schools on 9/3/13.

Solid Waste/Recycling: o 2014 solid waste collection rates have been calculated and approved based on the

inflation adjustment formula in the CleanScapes contract. Rates will increase by 2.42% on January 1, 2013. CleanScapes is preparing updated customer packets to include new rates and collection information to be distributed 45 days prior to new rates taking effect.

o The Fall Residential Curbside Collection Event occurred the week of October 28. Single-family residents were able put out an additional 3 bags or cans (32 gallon equivalent) on their regular collection days. An additional 1.3 tons were received above the average October average of 78.1 tons.

o The Residential Recycling Event will occur on Saturday, November 2, from 9 am to 3 pm at the Des Moines Marina. A total of 395 carloads of material were received.

18

Business Park Zone Permitted Uses – Text Change: The proposed amendment would add a new land use category “Electric power generation, biomass (221119)” to the permitted uses section of the B-P zone. The proposed amendment is intended to respond to market conditions and facilitate development of properties within the B-P zone. Prepared Council packet, draft resolution setting public hearing date for 9/5/13 and draft Ordinance. Department of Commerce 15-day notice and request for expedited review sent on 7/30/13 and was granted on 8/22/13. A combined DNS and public hearing notice was issued on 8/9/13, the DNS comment period closed 8/26/13 and the appeal period closed on 9/05/13. A public hearing was held on 9/05/13 where Council adopted Ordinance No. 1575.

Pre-Submittal Assistance Panattoni, Des Moines Creek Business Park, Phase I: Pre-application meeting was held on

8/28/13 to discuss review processes and timelines associated with construction of two industrial warehouse buildings on the northern portion of the business park. Staff met with the developer on 9/25/13 to discuss project elements, phasing and the master plan approval process.

PA2013-0010, Matt Small Short Plat: Pre-application meeting scheduled for 11/13/13. Proposal for 3 lot short plat off Marine View Drive.

Mount Rainier High School Field: On 10/29/13, met with representative from the District and Consultant to discuss the proposal to resurface the existing football field with artificial turf and improvements associated with lighting, goal posts, and bleachers.

Sound Transit Coordination and Planning Consultant (Grant Fredricks) attended Sound Transit’s Interagency Working Group meeting. Staff met with Sound Transit and consultants to discuss potential alignments and station

locations for the Federal Way Link Extension. Met with the City of Kent and Highline Community College to discuss issues and

opportunities associated with potential light rail alignments and station locations near Kent-Des Moines and Highline Community College.

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PUBLIC WORKS & PARKS MAINTENANCE DIVISION

Maintenance activities were as follows: SWM – catch basin (CB) maintenance, ditch maintenance, material hauling/disposal, utility location services; Streets – sign maintenance and repair, pothole/sinkhole repair, street sweeping, street tree maintenance, tree/vegetation removal and gravel road and shoulder repair; Parks – routine park rounds and maintenance, sports field preparation and management of landscape maintenance contractor; Facilities –general building maintenance and repairs, management and coordination of vendors to include fire and security system inspections and locks replacements; Fleet – routine “in-house” and outside mechanic services performed; Special Activities – business system improvements.

SURFACE WATER MANAGEMENT (SWM) DIVISION Illicit Discharge Detection and Elimination (IDDE) Residents are directed to call 206.870.6869 to report discharges or spills. Residents may also call the after-hours hotline at 206.550.5612 or the Police non-emergency number at 206.878.3301 during times that City Hall is closed. On 10/18/13, a spill was reported in front of a resident’s property at 26810 17th Place S. The spill was confined to the roadway in front of the property and was determined to be various vehicle liquids caused from vehicles stored at the property. A cleanup response was conducted by using an absorbent on the contaminated area. The resident has been notified and educated on appropriate techniques to avoid further spills. Multiple follow-ups have shown compliance. Pipe Program Tracking Beginning last year, staff began tracking participation in the Pipe Program. This program was established nearly 20 years ago and has been a very successful and popular way to fill and pipe many of the City’s roadside ditches. Because the pipe work benefits both the City and property owners, each pipe project involves a contract between the City and property owner whereby the property owner pays for the material costs and the City provides the labor and equipment to perform the project. On average each year, nearly a dozen projects are done installing more than 1,000 feet of storm pipe. Due to unusual weather conditions and work order requests because of the September 28 storm, no pipe projects were completed during the month of October. A pipe project on 222nd is under construction. Year-to-date, 410 feet of pipe, and 7 catch basins have been installed.

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ENGINEERING SERVICES DIVISION

Division Administration and Management Budget:

o Transportation Benefit District Collections for October 2013 were $35,798.40. As a comparison, the October 2012 collections came in at $32,175.00.

TBD Revenue YTD – September: 2013 = $359,469 2012 = $356,283

Traffic Engineering and Operations Traffic Calming: Staff received a request for speed bumps on South 279th Place. Staff is

reviewing potential past speed studies before ordering a new one.

$‐

$5,000.00 

$10,000.00 

$15,000.00 

$20,000.00 

$25,000.00 

$30,000.00 

$35,000.00 

$40,000.00 

$45,000.00 

$50,000.00 

Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec

Des Moines TBD RevenueActual 2011

Actual 2012

Actual 2013

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School Safety: o 24th Ave S in front of Midway Elementary and Pacific Middle School went live in

November with warning notices only through the remainder of 2012. January 2013 marked the first month of fines being sent out at this new location.

o For October 2013, the average number of daily tickets at Woodmont was 10, down from 16 in the same time period for 2012. At Midway/Pacific, the average number of daily tickets in September was 10.

Civil Engineering Services

o Right-of-Way Use Permits and Inspections:

Four (4) Right-of-Way permits were processed in October for a total of $1,462 and a year to date total of $138,919.42.

0.0

5.0

10.0

15.0

20.0

25.0

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2012

2013

Average Tickets Per Day

Woodmont

0.0

2.0

4.0

6.0

8.0

10.0

12.0

14.0

16.0

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Midway/Pacific2013

Average Tickets Per Day

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Multi-Year On-Call Consultant – Task Order Tracking: A Request for Proposals was issued for On-Call Engineering Services for 2014-2015.

SOQ’s are due October 1st. Following is a summary of the On-Call Engineering Services task order assignments for

2012 through 2013:

Consultant City Mgr Council Authorized Spent KPG 2 1 $124,016 $38,846Parametrix 4 $30,283 $14,513Fehr & Peers 1 $5,500 $5,331ESA 1 $1,350 $1,350Tetra Tech 1 $1,251 $1,251ExelTech 1 $543,546 AMEC Environment & Infrastructure, Inc.

1 $4,897

$‐

$10,000.00 

$20,000.00 

$30,000.00 

$40,000.00 

$50,000.00 

Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec

Des Moines Right‐Of‐Way RevenueActual 2012 Actual 2013

$62,356.82 

$138,919.42 

Right‐Of‐Way Revenue ‐ OctoberYTD

October‐2012 October‐2013

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PARK & RECREATION

Des Moines Beach Park Rehabilitation Projects

Dining Hall The project will be funded with the re-appropriation of $128,062 of funding for Heritage Capital Projects Fund grant which had not been expended, as well as an award of $824,000 of additional Heritage Capital Projects grant funds, a match of City funds expended from previous Beach Park projects and Real Estate Excise Tax appropriated in the 2013 and 2014 Capital Improvement Program.

Staff is currently working with the Washington State Historical Society to develop the Heritage Capital Projects grant contract document, which will enable the city to expend the awarded grant funds. The contract document is expected to be completed and executed by early December.

Des Moines Arts Commission

The Des Moines Arts Commission is in the final stage of planning the Squid-a-Rama event. The commissioners have had several meetings these past few months in combination with MaST. The event is scheduled to take place on November 16th from 5pm to 9pm at the MaST Center at Redondo. There will be a HCC Mixed Media Art Contest with cash prizes. In addition, the Commission has detailed family fun activities with MaST Staff including coloring books, underwater lights and cameras so that the squid can be seen, possible divers in the water, squid mask decorating, public access to the aquarium, squid exhibit for close observation, and squid and fish painting. The Arts Commission plans to serve coffee, hot chocolate, and chowder to all that attend.

Events and Facilities OCTOBER REVENUE YTD REVENUE OCT RENTALS YTD RENTALS BOOKED BOOKED $11,045 $132,345 14 268

Staff will be participating in the following Trade Shows in Winter 2014: Seattle Wedding Show – January 4, 5, 2014 Tacoma Bridal Expo – January 18, 19, 2014 Tacoma Wedding Expo – March 29, 30, 2014

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Recreation OCTOBER REVENUE YEAR-TO-DATE 2012 YTD $69,954 $663,717 $672,343 *As of 2013, Events and Facilities Revenue is reported separately -- see Events and Facilities Update YTD Revenue above. ** 2012 YTD revenue included facility rental revenue.

Club KHAOS Club KHAOS before & after school program serves six area elementary schools and this month provided 220 different children enriching activities after school with homework help, arts and crafts, and high-energy games. K-FIT is off and running – staff are leading educational active games all surrounding fitness focused themes in which students learn about cardio respiratory endurance, muscular strength and endurance, flexibility, and body composition.

Robyn’s Nest Preschool Preschool is proving to engage young minds Monday through Thursday with 15 students completing the October session. Stations are set up at the Field House similar to a real kindergarten class at Des Moines Elementary School to prepare students for their future success.

Teen Dance The “Thriller” themed Field House Dance was held on October 25th with 220 sixth to eighth grade students from Pacific Middle school and surrounding elementary schools. A costume contest capped off the night, a photo booth was available, and concessions were sold.

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Senior Center Update Senior Center Division Statistics – October 2013

2012 2013 Meals Served 879 899

Fee Program 1,081 862 Drop In 807 841 Civic Engagement (Volunteer Hours)

676 721

Consultations (legal, foot care, fitness, shuttle, blood pressure, counseling, senior rights, etc.)

441

423

Revenue for October $5,371 N/A Expenses for October $6,502 N/A

Spaghetti Night 2013 Friday, October 4th was Spaghetti Night at the Activity Center for the 14th year. Sponsored by Normandy Park Senior Living, the event was a full house of seniors and the local community, enjoying a great meal for $10. This is the oldest fundraiser for the senior center and still does well, along with providing a nice community event for residents of all ages. All food was provided and prepared by Normandy Park Senior Living providing for very minimal expense for the senior center.

Fireside Chat Marion Yoshino, the city’s economic development manager, presented October’s Fireside Chat. She hosted a large group who wanted details on the following:

o What is going to be built at this (business park) site? o Will there be anything “for us?” o Do you know of any affordable housing near the water? o What can be done about lack of bus service? o What is happening with the QFC site?

ECONOMIC DEVELOPMENT

Investor Steve Chan and partners met with the City regarding their purchase of the All

Smiles Dental property at 22625 Pacific Hwy S. The transaction will close in November. They would like to develop a mixed-use project, and expressed interest in more investment opportunities in Des Moines.

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At the Finance and Economic Development Committee meeting on October 29th, three Marine View Dr S property owners addressed proposed changes to Marina District zoning. One was a representative of Benenson Capital Partners, owners of the northern half of the former QFC site. Another was Botera Properties LLC, whose property is located near 225th St. Finally Tryg Fortun, owner of a vacant parcel near 227th, forwarded a letter as he could not be present. The property owners expressed that they are prepared to build mixed-use projects but need additional building height to make the projects profitable.

At the same meeting, research regarding a square footage based B&O tax was presented to the Council, as a way to generate tax revenue from the Des Moines Creek Business Park. The current development plan for the Park will generate little in the way of property or sales taxes.

The property at 22868 Pacific Hwy S, (formerly Hertz Rental) has an offer to lease from Glass Doctor. This prospective tenant is a direct result of the changes to the City code that allow ‘auto-related uses’ in the Pacific Ridge neighborhood.