City Council - 19 Jul 2016

City Council Meeting July 19, 2016

REVISED

CITY OF WOODHAVEN

COUNTY OF WAYNE, STATE OF MICHIGAN

CITY COUNCIL MEETING AGENDA OF JULY 19, 2016 AT 7:00 PM.

CALL MEETING TO ORDER

PLEDGE OF ALLEGIANCE

BID OPENING

A. ****Bid opening for 2016 Local Street Repairs****

ROLL CALL

NOTICE TO THE PUBLIC

All matters listed under CONSENT CALENDAR are considered routine and will be enacted on by

one motion. there will be no separate discussion on these items unless good cause is shown prior to

Council votes on motion to adopt.

CONSENT CALENDAR

A. City Council Members Excused Absences. B. Approval of Closed Study Session Meeting minutes of July 5, 2016. C. Approval of City Council Meeting minutes of July 5, 2016. D. Approval of Special City Council Meeting Minutes of July 12, 2016. E. General Fund Obligations in the amount of $70,999.39 be approved for

payment. F. Local Highway Fund Obligations in the amount of $247.15 be approved for

payment. G. Community Activity Fund Obligations in the amount of $300.00 be approved

for payment. H. Garbage and Rubbish Fund Obligations in the amount of $42,589.09 be

approved for payment. I. Building Department Fund Obligations in the amount of $8,376.04 be

approved for payment. J. Police Department Forfeiture Fund Obligations in the amount of $1,163.53

be approved for payment. K. Water and Sewer Fund Obligations in the amount of $188,033.72 be

approved for payment.

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L. Motor Pool Fund Obligations in the amount of $8,112.14 be approved for

payment.

PUBLIC PARTICIPATION ON AGENDA ITEMS

A person wishing to address the Council regarding an item that is on the Council meeting agenda

may seek recognition by the Mayor. The person will be recognized after members of City Council

have discussed the agenda item. Such speaker shall be limited to three minutes on each agenda item.

PRESENTATIONS

A. Resolution to Accept 33rd District Court Annual Financial Report for the year

ending December 31, 2015.

CITY ATTORNEY

ADMINISTRATIVE OFFICERS A. Tim Rooney, Recreation Director

1. Smart Funding-FY 2017 B. Tim Neighbors, Director of Public Service and Water

1. Memo regarding Bid for new sign and banner equipment for DPS.

**INFORMATION**. C. John Hennessey, Hennessey Engineers

1. Award bid for the 2016 Local Street Repairs.

MAYOR PATRICIA ODETTE

APPOINTMENTS

A. 1. Appointment to Zoning Board of Appeals with term expiring July 2019.

1. Re-Appoint: Michael Boyda

2. Appointments to Planning Commission with all terms expiring in July 2019.

1. Re-Appoint: Mr. Jeff Willer

2. Re-Appoint: Ms. Karen Keating 3. Re-Appoint: Ms. Kate Odette

PUBLIC APPEARANCES/ORAL COMMUNICATIONS

Members of the audience are requested to please raise their hand to be recognized by the

Mayor. After you are recognized, please proceed to the podium, state your name, ask your

questions and/or state your concerns. Each person shall limit his or her remarks to three (3)

minutes. All persons present will be entitled to be heard during this portion of the Agenda.

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All persons shall direct their questions to the Mayor.

CITY COUNCIL COMMENTS

ADJOURNMENT

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Closed Session City Council Mtg. July 5, 2016Page 1

CITY OF WOODHAVEN COUNTY OF WAYNE, STATE OF MICHIGAN

STUDY SESSION OF CITY COUNCIL MEETING OF JULY 5, 2016

Study Session Meeting of July 5, 2016 held at Woodhaven City Hall, 21869 West Road, Woodhaven, Michigan. The meeting was called to order at 5:34 p.m. by Mayor, Patricia Odette

PRESENT: Council Members, Dan Duderstadt, Darrel Penix, Sharon Bono-Beaton, Christopher Papineau, Randy Odette

ABSEMT: Council Member Janet Sikes

ALSO PRESENT: Angie Shurkus, Deputy Clerk, Jeff Harris, City Administrator, Todd Flood, Flood Law, Don Sheff, Flood Law, Jalese DeBiasi, Flood Law, Christina Daskas, Flood Law

16-079 Moved by Mayor Patricia Odette, seconded by Councilman Darrel Penix, to convene into Closed Session. MOTION CARRIED UNANIMOUSLY.

Discussion was held in regards to the attorney position and review of Special Use Permit Application SU 16-02.

16-080 Moved by Mayor Patricia Odette, seconded by Councilman Randy Odette, to reconvene into open Session and adjourn the Study Session meeting at 6:05 p.m. MOTION CARRIED UNANIMOUSLY.

____________________________ __________________________Mayor Patricia Odette Angie Shurkus, Deputy Clerk

Item # B.

Approval of Closed Study Session Meeting minutes of July 5, ... of 42

City Council Meeting July 5, 2016Page 1 of 13

CITY OF WOODHAVENCOUNTY OF WAYNE, STATE OF MICHIGAN

CITY COUNCIL MEETING OF July 5, 2016

Regular City Council Meeting of July 5, 2016 held at Woodhaven City Hall, 21869 West Road, Woodhaven, Michigan. The meeting was called to order at 7:00 PM by Mayor Patricia Odette.

PRESENT: Mayor Patricia Odette, Council Members, Chris Papineau, Randy Odette, Dan Duderstadt, Darrel Penix, Janet Sikes, Sharon Bono-Beaton

ALSO PRESENT: Angie Shurkus, Deputy Clerk, Jeff Harris, City Administrator, Don Sheff, City Attorney, Mike Clark, Fire Chief, Tim Rooney, Recreation Director, Tim Neighbors, Director of Public Service and Water, John Hennessey, Hennessey Engineers

CONSENT CALENDAR

A. City Council Members Excused Absences.B. Approval of Council Meeting minutes of June 21, 2016.C. General Fund Obligations in the amount of $131,052.51 be approved for payment.D. Major Street Fund Obligations in the amount of $2,947.90 be approved for payment.E. Community Activity Fund Obligations in the amount of $901.88 be approved for

payment.F. Police Department Forfeiture Fund Obligations in the amount of $574.11 be approved

for payment.G. Water and Sewer Fund Obligations in the amount of $74,345.71 be approved for

payment.H. Motor Pool Fund Obligations in the amount of $7,284.68 be approved for payment.

16-081 Moved by Papineau, seconded by Councilman Randy Odette, to approve the Consent Calendar as presented. MOTION CARRIED UNANIMOUSLY.

PRESENTATIONS

A. Approval of Proposed Ordinance Amendment to Chapter 110, Article III, Division 15, Planned Unit Development (PUD) Overlay District, Sec. 110-498 through 110-507.

16-082 Moved by Bono-Beaton, seconded by Mayor Patricia Odette, to approve following amendment to Woodhaven Code of Ordinances:

Item # C.

Approval of City Council Meeting minutes of July 5, 2016. of 42


STATE OF MICHIGANCOUNTY OF WAYNE

CITY OF WOODHAVEN AN ORDINANCE AMENDING WOODHAVEN CODE OF ORDINANCES CHAPTER 110, ZONING, ARTICLE I. – IN GENERAL, SECTION 110-2. – RULES OF CONTRUCTION AND DEFINITIONS AND CHAPTER 110, ZONING, ARTICLE III, DISTRICTS, TO ADD ENABLE COORDINATED DEVELOPMENT IN THE CITY THROUGH A PLANNED UNIT DEVELOPMENT OVERLAY DISTRICT. THE CITY OF WOODHAVEN ORDAINS:CHAPTER 110, ZONING, ARTICLE I. – IN GENERAL, SECTION 110-2. – RULES OF CONTRUCTION AND DEFINITIONS, SUBSECTION (b) IS AMENDED TO ADD A NECESSARY DEFINITION AND CHAPTER 110, ZONING, ARTICLE III, DISTRICTS IS AMENDED TO ENACT NEW DIVISION 15. – PLANNED UNIT DEVELOPMENT (PUD) OVERLAY DISTRICT, ENACTING NEW SECTIONS 110-498 THROUGH 110-507, ALL AS FOLLOWS. First, Section 110-2. Definitions, subsection (b) is amended to add the following definition, after the definition of “Public utility” and before the definition of “Room”: Recognizable and substantial benefit means a clear benefit, both to the ultimate users of the property in question and to the community, which would reasonably be expected to accrue, taking into consideration the reasonably foreseeable detriments of the proposed development and uses(s). Such benefits may include: long-term protection or preservation of natural resources and natural features, historical features, or architectural features; creation of valuable open space, and elimination of or reduction in the degree of nonconformity of a noncon-forming use or structure. Second, the following new Division 15, being Sections 110-498 through 110-507, is enacted as follows: DIVISION 15. - PLANNED UNIT DEVELOPMENT (PUD) OVERLAY DISTRICT SECTION 110-498. - Intent and PurposeThe purpose of this Section is to permit coordinated development on appropriate sites with unique conditions such as, but not limited to: significant natural features the property owner and City wish to preserve; land that exhibits development constraints; or the opportunity to mix compatible uses and/or residential development types in a unique and flexible way that could not otherwise be accomplished through traditional development methods. The PUD overlay district standards are provided to permit flexibility in the regulation of land development; to encourage innovation in land use, form of ownership and design, layout, and type of structures constructed; to preserve significant natural features and open space; to promote efficient provision of public services and utilities; to minimize adverse traffic impacts; to provide adequate housing and employment; to encourage development of recreational amenities; to ensure compatibility of design between neighboring properties; and to encourage the use and improvement of existing sites when the uniform regulations contained in other zoning districts alone do not provide adequate protection and safeguards for the site or its surrounding areas.

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The PUD standards shall not be used as a technique to circumvent the intent of the Zoning Ordinance, to avoid imposition of specific Zoning Ordinance standards, or the planning upon which it is based. Thus, the provisions of this Section are designed to promote land use substantially consistent with the underlying zoning, with modifications and departures from generally applicable requirements made to provide the applicant and City with flexibility in design on the basis of the total PUD plan approved by the City and consistent with the spirit and intent of the Master Plan. SECTION 110-499. - Qualifying ConditionsPlanned unit developments may be allowed as an overlay of any zoning classification upon determination by the City Council that all of the following criteria are met: i. The planned unit development site shall be under the control of one owner or group of owners acting as a unified development team and shall be capable of being planned and developed as one integral unit. ii. The site size is a minimum of three (3) acres of contiguous land. A smaller area of property contiguous to an approved PUD may be reviewed for addition to that PUD under the major amendment provisions of this chapter. iii. If a commercial component is part of a residential development proposed on residentially zoned property then the minimum site size shall be 10 acres. iv. As determined by the City Council, following review and recommendation by the Planning Commission, a finding shall be made that the site has significant natural or historic features which will be preserved through development under the PUD overlay standards; or The PUD will provide a complementary mixture of uses considered desirable but not available at the proposed scale in the City; orThe PUD will provide a variety of housing types that are considered by the City to be desirable; orThe PUD shall provide a unique design that preserves common open space not likely to be realized under the requirements of the underlying zoning district. v. The planned unit development will result in a Recognizable and Substantial Benefit to the ultimate users of the project and to the community, as demonstrated by the applicant to the satisfaction of City Council, where such benefit would otherwise be infeasible or unlikely to be achieved. vi. In relation to development permitted by the underlying zoning, the proposed type and density of use(s) shall not result in an unreasonable increase in traffic or the use of public services, facilities and utilities unless the Applicant proposes to construct adequate public improvements to mitigate the impact of additional demand on public facilities. In addition, the PUD shall not place an unreasonable burden upon the subject and/or surrounding land and/or property owners and occupants. vii. In relation to development permitted by the underlying zoning, the proposed development shall not result in an unreasonable negative impact upon surrounding properties.viii. For a PUD with a mixture of uses, the project shall be designed to achieve a synergistic relationship between the uses. The various uses shall be integrated with pedestrian and vehicular access systems and open spaces. For all PUD projects, site design elements should be developed in a consistent manner throughout the entire site (e.g. landscaping, signs, lighting, etc.). ix. The proposed development shall not have an adverse impact upon the City’s Master Plan and shall be consistent with the Master Plan’s spirit and intent, as well as the spirit and intent of the City’s Zoning Ordinance.SECTION 110-500. - Project Design StandardsAny planned unit development shall comply with the following project design standards:i. Location. A planned unit development may be approved in any location in the City, subject to qualifying conditions and standards for review and approval as provided for herein.ii. Uses Permitted. The flexibility of the PUD provides opportunities to develop projects with either a single type of land use or a variety of land uses combined to form a unified development based on the underlying zoning. The following shall determine permitted uses:

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a. Underlying zoning is residential. Single-family, two–family, multiple-family dwellings, other uses permitted in the underlying zoning district, and accessory uses customarily permitted in residential districts. For residential PUDs less than ten (10) acres, non-residential uses shall not be permitted except for the following: 1) limited retail and personal service uses for the exclusive use of the residents of the PUD may be permitted upon the City Council finding, after review and recommendation by the Planning Commission, that the use is clearly accessory and that no advertising or marketing to patrons outside the PUD shall be permitted, and 2) non-residential uses listed in the underlying residential district may be permitted upon review in the context of the PUD site and impact on the surrounding area. The applicant shall demonstrate to the satisfaction of the City Council that this Section has been met.

Residentially-zoned PUDs of ten (10) acres or more may be permitted to incorporate non-residential development dedicated to neighborhood office or neighborhood retail uses on up to ten (10) percent of the developed acreage provided, however, that the total gross floor area devoted to retail and restaurant uses shall not exceed 50,000 square feet.b. Underlying zoning is office or commercial. The City Council may permit residential, office and commercial uses, and other uses, upon finding that the organization of uses meets the intent of this ordinance and PUD design standards.c. Underlying zoning is research and development or industrial. The City Council may permit office, commercial, light industrial, and research and development uses, and other uses, upon finding that the organization of uses meets the intent of this ordinance and PUD design standards. d. Underlying zoning contains multiple districts. If the property includes a combination of underlying zoning districts the resulting development mix shall be determined based upon a finding that the organization of uses meets the intent of this ordinance and PUD design standards e. Any PUD proposing a mixture of residential and non-residential uses may develop mixed-use buildings where residential is located above non-residential uses. This provision will be subject to approval by the Planning Commission subject to the adequacy of building, site, access, and parking design.iii. Residential Density. PUD density shall be regulated as follows:a. Underlying zoning is residential. The number of dwelling units permitted shall be based on the density permitted in the underlying zoning district. The City Council may increase the overall density by up to twenty percent (20%) ( a “density bonus”) upon a determination that significant natural features would be preserved that would otherwise be lost if the site were developed under a more traditional subdivision plan or that an open space / park area is to be developed as part of the PUD that is open to the public and is deemed by the City Council to be a recognizable and substantial public benefit. Also, the City Council shall find that City services can accommodate the increased density. The applicant shall submit a conventional conceptual plan (parallel plan) that illustrates that the number of units the applicant is proposing in the PUD is consistent with the standards in this Ordinance. Granting of a density bonus is at the sole discretion of the City Council after a review of the PUD plan in relation to the Master Plan, Zoning Ordinance, and consideration of impact on the public health, safety and general welfare, public facilities, services, and adjoining properties. b. Underlying zoning is nonresidential. The density established by the Planning Commission and City Council shall be consistent with the spirit and intent of the Master Plan and the standards in this Ordinance, based upon a determination that such density will not adversely affect water and sewer services, storm water drainage, road capacity, traffic, parks and recreation, fire and police services, schools, character of the area, and any planned public and private improvements in this area. The density for any proposed residential uses in a nonresidential district shall be determined by the Planning Commission and City Council, but in no case shall residential density exceed 20 percent more than the density permitted in the R-M Multiple Family Residential District for the area designated for residential or in the case of mixed-use (residential and non-residential) buildings for the portion of the

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site designed for mixed-use buildings. iv. Buffering between uses in a mixed use PUD. The placement of PUD residential uses adjacent to single or multi-family residential districts sharing a common boundary is encouraged. At its discretion, the City Council may specifically approve a non-residential or mixed-use structure located adjacent to a residential district. Parking, loading, and vehicular traffic ways shall be separated and buffered from residential units within the PUD and other residential districts adjacent to the PUD project in a manner consistent with good site design and planning principles and as otherwise determined by the City, provided it is recognized that this provision may have limited application to multi-use buildings. When non-residential uses adjoin residentially zoned property outside of the PUD, noise reduction and screening methods including landscape berms or decorative walls shall be required at the discretion of the Planning Commission and City Council.v. Open Space. The PUD development shall incorporate fifteen (15) percent of the total site as open space for the sole benefit, use and enjoyment of present and future occupants of the PUD. Required open space areas shall be contiguous to the maximum extent practical. If natural features are present on the site, such open space must include those natural features. Required open space shall be permanently set aside through covenant, deed restriction, easement or similar legal instrument acceptable to the City. If agreed to by the City Council, in its discretion, the open space may be conveyed to the City for the use of the general public. Such open space shall not include required yards or buffers, parking areas, drives, rights-of-way, utility or road easements, storm water detention ponds or structures. At least thirty (30) percent of the open space required by this Section shall be upland, non-wetland areas.vi. Natural Features. The development shall be designed to promote preservation of natural resources and natural features, taking into consideration the local, state and national concern for the protection and preservation of natural resources and natural features. Design guidelines to be considered are as follows:a. Wherever possible natural drainage shall be retained and improved if necessary.b. Natural site amenities and sensitive environmental features shall be preserved to the maximum extent feasible.c. The location of existing trees and unique vegetation should be considered in the selection of building location, utility placement, circulation patterns and paved areas.d. Floodplain areas shall be preserved as permanent open space.e. The natural topography of the site shall be considered in the design of the project. Major grade changes should be avoided and protective measures shall be taken to protect steep slopes and prevent unnecessary soil erosion.vii. Dimensional Standards. The setbacks and other dimensional standards for various uses shall be based on the following:a. Single family residential uses shall comply with the yard (setback), height and minimum floor area regulations applicable to the R-2 district, provided that the average lot size, one-family clustering and subdivision open space option standards may be utilized. b. Multiple family uses shall comply with the regulations applicable to the Multiple Family District c. Office, commercial, industrial, and mixed uses shall comply with the zoning regulations for the least intensive zoning district which permits the use.d. See ix. Additional Considerations below, which provides for flexibility in approving relaxation of dimensional requirements subject to conditions.viii. Building Appearance Standards. The PUD review process shall place significant emphasis on the quality of architecture design and exterior building materials. PUD projects shall demonstrate adherence to high standards of design. Building materials such as brick and stone are strongly encouraged. When big box retail, large office buildings, large industrial buildings and similar structures are proposed, large blank walls without articulation shall not be permitted. Notwithstanding

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any other provisions in this ordinance, the City Planner, the Planning Commission, and the City Council will apply quality design standards on a case by case basis, whether or not such design standards are specifically enumerated in an ordinance, guideline or otherwise.ix. Additional Considerations. The Planning Commission and City Council shall take into account the following considerations, as the same may be relevant to a particular project: perimeter setback and beaming; roadway, drainage and utility design; underground installation of utilities; insulating the pedestrian circulation system from vehicular thoroughfares and ways; connecting internal pedestrian circulation systems with external paths, whether existing or proposed; achievement of an integrated development with respect to signage, lighting, landscaping and building materials; and noise reduction and visual screening mechanisms, particularly in cases where nonresidential uses adjoin off-site residentially-zoned property. Consistent with the PUD concept, and toward encouraging flexibility and creativity in development, departures from compliance with the standards provided for in the Zoning Ordinance may be granted at the discretion of the City Council as part of the PUD approval process. Such departures may be authorized on the condition that there are features or planning mechanisms deemed adequate by the City Council designed into the project for the purpose of achieving the objectives intended to be accomplished with respect to each of the regulations from which a departure is sought. Any deviations from ordinance standards will require the Applicant to provide substitute safeguards for each regulation for which there is noncompliance, in whole or in part, in the development plan. SECTION 110-501. - PUD Application and Review ProcessAll PUD applications shall follow a three-step review process including 1) Pre-application Conference, 2) Conceptual PUD Site Plan review and approval, and 3) Final Site Plan review and approval. If a rezoning of the subject site is required, the applicant may seek a rezoning concurrent with and contingent upon the application for Conceptual PUD Site Plan approval. Prior to the preparation of the PUD application, the developer shall participate in two Pre-application Conferences: one with staff and one with the Planning Commission. After the Pre-application Conferences, the applicant may submit a formal request for PUD approval along with a Conceptual PUD Site Plan for review by the Planning Commission. The Conceptual PUD Site Plan and the adoption of the PUD Overlay zoning district shall require the approval of the City Council after the Planning Commission public hearing and recommendation. The Final Site Plan shall be reviewed and approved by the Planning Commission. i. Pre-application Conferences. Prior to formal submission of an application for planned unit development approval, the applicant shall meet with the Administrator, City Planner, Building Official, Director of Public Works, Fire Chief, Police Chief, and other City personnel and consultants as the City Planner deems appropriate. The purpose of such a conference is to provide information and guidance that will assist the applicant in preparation of the application and conceptual plan. This shall be followed by an informal Pre-Application Conference with the Planning Commission. No formal action shall be taken at pre-application conferences. The applicant shall present at such a conference or conferences, at minimum, a sketch plan of the proposed planned unit development; a legal description of the property in question; the total number of acres in the project; a statement of the approximate number of residential units and the approximate regulations to be sought; the number of acres to be preserved as open or recreational space; and, the natural features to be preserved in general.

i. Conceptual PUD Application. The applicant shall prepare and submit to the City a request for PUD approval with a Conceptual PUD Site Plan meeting the submittal requirements in this Ordinance (E. below) and a traffic impact study following Section 110-741(c)(13) and (14). The Conceptual PUD Site Plan shall illustrate uses within each component, road layout, parking area and open space.

ii. Planning Commission Review and Public Hearing. The Planning Commission shall review the Conceptual PUD Site Plan and the Impact Assessment. The Planning Commission shall set

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a date for a public hearing after the submittal requirements noted in subsection E. below have been met. Notice of the public hearing shall be given by one (1) publication in a newspaper of general circulation in the City, and by mail or personal delivery to the owners of property for which approval is being considered, to all persons whom real property is assessed within 300 feet of the subject property, and to the occupants of all structures within 300 feet of the subject property regardless of whether the property or occupant is located within the City. The notice shall be given not less than fifteen (15) days before the public hearing date, in accordance with Section 103 of the Michigan Zoning Enabling Act, P.A. 110 of 2006, as amended, (M.C.L. 125.3101 et seq.).The notice shall specify that the City is considering both an amendment to the Zoning Map (to add the PUD designation for the subject site) and the Conceptual PUD Site Plan. The notice shall also describe the nature of the request, indicate the property that is subject of the request including a listing of all existing street addresses within the subject property, state when and where the request will be considered, and indicate when and where written comments will be received concerning the request. The Planning Commission shall conduct the public hearing, and submit a recommendation on the requested PUD overlay zoning to the City Council.

iii. City Council Review. The City Council shall review the requested PUD overlay zoning and the Conceptual PUD Site Plan and either approve, deny or approve with a list of conditions made part of the approval. The City Council may require a resubmittal of the Conceptual PUD Site Plan reflecting the conditions for administrative approval by the City Planner prior to submittal of a Final Site Plan.

iv. Approval of Development Agreement. Following approval of the Conceptual PUD Site Plan, the Applicant’s attorney shall submit a draft Development Agreement in accordance with Section K. below. The City Council is the approving body of the Development Agreement after receiving comments from the City Attorney and City Planner.

v. Final Site Plan. The Final Site Plan shall be submitted to Planning Commission for approval. If application for Final Site Plan approval is not requested by the Applicant within 18 months of the PUD Development Agreement - which is approved by City Council following the Preliminary Conceptual PUD Plan approval - the Conceptual PUD Site Plan approval shall expire and resubmittal of the Conceptual PUD application shall be required. The City Council may extend the Conceptual PUD approval period up to an additional two (2) years, if requested in writing by the applicant prior to the expiration date.

vi. Combined Approval. The Applicant may submit for Conceptual PUD Site Plan and Final Site Plan concurrently in order to expedite the review process timeline. All required information for both approvals shall be provided at the time of submittal and all applicable review fees for each level of review shall be paid. The Final Site Plan approval by the Planning Commission shall be subject to approval by the City Council of both the Conceptual PUD Site Plan and Development Agreement.

SECTION 110-502. - Conceptual PUD Submittal RequirementsThe purpose of the conceptual PUD review is to provide a mechanism whereby the applicant can obtain approval of the proposed project in concept and then prepare a final site plan and engineering documents. Submittal requirements for the PUD conceptual site plan review are listed below.i. Current proof of ownership of the land to be utilized or evidence of a contractual ability to acquire such land, such as an option or purchase agreement.ii. A completed application form, supplied by the City Clerk and an application fee. A separate escrow deposit may be required for administrative charges to review the PUD submittal.iii. Fifteen (15) copies of a Traffic Impact Study. Additional copies may be required for City Council packets.iv. The Planning Commission, City Council or the City Planner may request that the applicant provide a market study demonstrating the market demand and feasibility of the proposed PUD project.

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v. Sheet size of submittal drawings shall be at least 24 inches by 36 inches, with graphics at an engineer’s scale. The applicant shall also submit a set of plans as a pdf file on 11” X 17” digital sheets, with at least one sheet in color, highlighting landscaped and open space areas.vi. Cover Sheet providing:a. The applicant’s name;b. The name of the development;c. The preparer’s name and professional seal of architect, engineer, surveyor or landscape architect indicating license or registration in the State of Michigan;d. Date of preparation and any revisions;e. North arrow;f. Property lines and dimensions;g. Complete and current legal description and size of property in acres;h. Small location sketch of the subject site and area within one mile; and scale;i. Existing zoning and current land use of applicant’s property and all abutting properties and of properties across any public or private street from the PUD site;j. Lot lines and all structures on the property and within two-hundred (200) feet of the PUD property lines; k. Location of any access points on both sides of the street within three-hundred (300) feet of the PUD site along streets where access to the PUD is proposed.vii. A Plan Sheet(s) labeled Existing Site Conditions, including: the locations of existing buildings and structures; rights-of-way and easements; significant natural and historical features; existing drainage patterns (by arrow); surface water bodies and floodplain areas; wetlands over one acres in size; the limits of major stands of trees; and a tree survey indicating the locations, species and caliper of all trees with a caliper over eight (8) inches, measured four feet above grade. The detailed tree survey may be delayed until final site plan review, if approved by the City Council, following review and a recommendation by the Planning Commission, if the applicant provides an outline of how significant stands of trees, if any exist on site, can be preserved. Replacement trees shall be as regulated in the Woodhaven Commercial Design Standards (see Table 2, Approved Plant Materials). This sheet shall also illustrate existing topography of the entire site at two (2) foot contour intervals and a general description of grades within one hundred (100) feet of the site. A reduced copy of this sheet may be included in the Impact Assessment.viii. A Conceptual PUD Site Plan Sheet including:a. Conceptual layout of proposed land use, acreage allotted to each use, residential density overall and by underlying zoning districtb. If the Conceptual PUD plan includes a request for a residential density bonus, the applicant shall submit a parallel plan illustrating the number of units that could be developed on the site under a conventional development scenario. The parallel plan shall be based upon the underlying zoning and must demonstrate that the density proposed for the PUD is consistent with this Ordinance. If a parallel plan is required, there shall be a separate review fee charged in addition to the PUD review fee to cover the City’s cost of reviewing the parallel plan. c. Building footprints, setbacks and spacing; lot sizes; structures, roadways, parking areas, drives, driveways, pedestrian paths, existing signs, and any existing structures to be removed.d. General location and type of landscaping proposed (evergreen, deciduous, berm, etc.) noting existing trees over eight inches in caliper to be retained, and any woodlands that will be designated as “areas not to be disturbed” in development of the PUD.e. A preliminary layout of contemplated storm water drainage, detention pond location, water supply and wastewater disposal systems, any public or private easements, and a note of any utility lines to be removed.f. If all or part of the PUD project is expected to be a platted subdivision, the Conceptual PUD site plan shall also meet all the submittal requirements for a tentative preliminary plat, as described in the City

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Subdivision Regulations.g. If a multi-phase Planned Unit Development is proposed, identification of the areas included in each phase and a demonstration that each phase shall meet the requirements of this Ordinance and the City’s Subdivision Regulations. For residential uses, the number, type and density of housing by phase shall be identified.h. General list of anticipated deviations from applicable underlying Zoning Ordinance regulations that will be sought, and a concise statement indicating the approach proposed to ensure that any such deviations will achieve the objectives and intent of this Section.i. A written narrative describing the recognizable and substantial public benefit to be provided to the project and the community as a whole as part of the proposed PUD Development Plan. SECTION 110-503. - Standards for Approval of Conceptual PUD Site PlanBased upon the standards below, the Planning Commission may recommend denial, approval, or approval with conditions, and the City Council may deny, approve, or approve with conditions (including those recommended by the Planning Commission and/or additional conditions imposed by the City Council) the proposed Conceptual planned unit development plan. Upon the approval of the Conceptual PUD Site Plan and Development Agreement (below) by the City Council, the property shall be designated as Planned Unit Development overlay zoning on the Official Zoning Map.i. The planned unit development meets the qualification and project design requirements.ii. The uses proposed will have a beneficial effect, in terms of public health, safety, welfare, or convenience, on present and future potential surrounding land uses. The uses proposed will not adversely affect the public utility and circulation system, surrounding properties, or the environment.iii. The conceptual plan will be able to meet the final site plan review standards for design, setbacks, and all applicable standards of this Zoning Ordinance unless deviations are specifically requested and approved.iv. If the PUD includes a platted subdivision, the conceptual plan will comply with the City Subdivision Regulations and the requirements of the Wayne County Department of Roads. The Conceptual PUD Site Plan may be considered a tentative preliminary plat for purposes of a concurrent review process or the applicant may submit the tentative preliminary plat at a later date, following approval of the Conceptual PUD Site Plan.v. The proposed development does not have an adverse impact upon the City’s Master Plan and is consistent with the Master Plan’s spirit and intent, as well as the spirit and intent of the City’s Zoning Ordinance.vi. Judicious effort has been used to protect and preserve significant natural and historical features, surface and underground water bodies and the integrity of the land.vii. Public water and sewer facilities are available or planned in accordance with the City Water and Sewer Ordinance. viii. Safe, convenient, uncongested, and well-defined vehicular and pedestrian circulation within and to the site will be provided. Drives, streets, and other elements shall be designed to discourage through traffic, while promoting safe and efficient traffic operations within the site and at its access points.ix. The planned unit development will result in a recognizable and substantial benefit to the ultimate users of the project and to the community, as demonstrated by the applicant, where such benefit would otherwise be unfeasible or unlikely to be achieved. SECTION 110-504. - Final Site Plan Submittal Procedures and Approvali. The purpose of the final review is to consider the Final Site Plan that is consistent with the approved Conceptual PUD Site Plan. Upon receiving approval for the overall Conceptual PUD Site Plan the applicant may seek Final Site Plan approval for the individual buildings or project components in phases, subject to consistency with approved Phasing Plan. Receipt of a building permit shall require signoff by the City Planner and Building Department.

Item # C.



ii. The final submittal shall include the materials required for all Final Site Plans in the City, plus the following:a. A copy of the approved Development Agreement recorded with the Wayne County Register of Deeds that describes the terms and conditions of the approval and the rights and obligations of each party. b. A separately delineated specification of all the deviations from this Ordinance, which would otherwise be applicable to the uses and development proposed in the absence of these planned unit development regulations (i.e. a specific list of requested deviations vs. standard requirements). c. The reasons and mechanisms to be utilized for the protection of the public health, safety and welfare in lieu of the regulations from which deviations are sought shall also be specified.iii. The Final Site Plan shall be reviewed by the Planning Commission according to the procedures outlined in Section 110-741, Site Plan Review. The Final Site Plan for individual phases shall be subject to approval by the Planning Commission. The design and proposed uses shall be consistent with the approved conceptual plan. The Planning Commission may require an updated version of the traffic impact study for an individual phase if the proposed use or layout has changed from the approved concept plan.iv. For any condominium section of a PUD, the applicant shall provide a copy of the Master Deed and Condominium Association Bylaws for approval by the City Council. The condominium documents shall provide limits on use of common areas or open space accessory structures such as swimming pools, decks, playground equipment and buildings. A plan shall be provided indicating the limits of such accessory structures within a defined envelope.v. Final site plan approval of a PUD, PUD phase or a building within a PUD shall be effective for a period of three (3) years. Further submittals under the PUD procedures shall be accepted for review upon a showing of substantial progress in development of previously approved phases, or upon a showing of good cause for not having made such progress. SECTION 110-505. - Appeals and Violationsi. The Zoning Board of Appeals shall have the authority to hear and decide appeal requests by individual property owners for dimensional, bulk, & height variances from the Zoning Ordinance. However, the Zoning Board of Appeals shall not have the authority to reverse an order or decision of the City Council, change conditions imposed by the City Council or make interpretations related to the PUD site plan or Development Agreement.ii. A violation of the PUD plan shall be considered a violation of this Ordinance. SECTION 110-506. - Amendments and Deviations from Approved Final Site Plani. Deviations from the approved Final Site Plan may occur only when an applicant or its successor notifies the City Planner of the proposed amendment to such approved site plan in writing, accompanied by a site plan illustrating the proposed change. The result shall be received prior to initiation of any construction in conflict with the approved Final Site Plan.ii. Procedure: Within fourteen (14) days of receipt of a request to amend the Final Site Plan, the City Planner shall determine whether the change is major, warranting review by the City Council, or (minor), allowing administrative approval, as noted below.iii. Minor changes: The City Planner may approve the proposed revision upon finding the change would not alter the basic design nor any condition imposed upon the original plan approval by the City Council. The City Planner shall inform the Planning Commission and City Council of such approval in writing. The City Planner shall consider the following when determining a change to be minor:a. For residential buildings, the size of structures may be reduced; or increased by five percent (5%), provided the overall density of units does not increase and the minimum square footage requirements are met.b. Gross floor area of non-residential buildings may be decreased or increased by up to five percent

Item # C.



(5%) or 10,000 square feet, whichever is smaller.c. Floor plans may be changed if consistent with the character of the use.d. Horizontal and/or vertical elevations may be altered by up to five percent (5%).e. Relocation of a building by up to five (5) feet, if consistent with required setbacks and other standards.f. Designated “Areas not to be disturbed” may be increased.g. Plantings approved in the Final Landscaping Plan may be replaced by similar types of landscaping on a one-to-one or greater basis provided the trees are consistent with Table 2, Approved Plant Materials, from the Woodhaven Commercial Design Standards. Any trees to be preserved, which are lost during construction, may be replaced by at least two (2) trees of the same or similar species consistent with Table 2, Approved Plant Materials, in the Woodhaven Commercial Design Standards.h. Improvements or slight relocation of site access or circulation, such as inclusion of deceleration lanes, boulevards, curbing, pedestrian/bicycle paths, etc.i. Changes of building materials to another of higher quality, as determined by the City Planner.j. Slight modification of sign placement or reduction of size.k. Internal rearrangement of parking lot that does not affect the number of parking spaces or alter access locations or design.l. Changes required or requested by the City, County or State for safety reasons.iv. Major Changes: Where the City Planner determines the requested amendment to the approved Final Site Plan is not minor, or if there is a request to expand the land area included within the PUD, submittal of an amended application for review and approval by the City Council is required. If the City Council determines that the proposed modifications to the Final Site Plan significantly alter the intent of the Conceptual PUD Site Plan or significantly modify the on-site or off-site impacts of the Plan, a revised conceptual PUD Site Plan shall be submitted according to the procedures outlined in this Section, including a new public hearing and review and recommendation by the Planning Commission prior to City Council action. If the PUD is being expanded in size, the previously submitted impact assessment and traffic study shall be updated to reflect new conditions and the expected impacts associated with the subject area. SECTION 110-507. - Development Agreementi. Upon obtaining approval of a Conceptual PUD Site Plan, the applicant and City Council shall enter into a Development Agreement that describes the terms and conditions of the approval and the rights and obligations of each party. The Development Agreement may be approved by the City Council immediately following approval of the Conceptual PUD Site Plan or it may be placed on a subsequent agenda of the City Council. The applicant shall reimburse the City for all fees for City legal counsel and consultant participation and/or review of the development agreement.ii. The approved Development Agreement shall be recorded with the Wayne County Register of Deeds.iii. In the event that the Conceptual PUD Site Plan requires a major amendment, the Development Agreement shall be amended to reflect the approved changes and recorded. Action to amend a Development Agreement requires approval by the City Council.Third, Sections 110-508 through 110-510 remain in reserve. AYES: Duderstadt, Mayor Patricia Odette, Penix, Councilman Randy Odette, Papineau, Sikes, Bono-BeatonNAYS: NoneMOTION CARRIED. EFFECTIVE DATE: This ordinance amendment was introduced on June 21, 2016 and adopted on July 5, 2016. The effective date of this ordinance shall be the 24th day of July, 2016.

Item # C.



MOTION CARRIED UNANIMOUSLY.B. Approval of Special Use Permit SU 16-02;Loay Ali Alfasih, (Ghassan Khalaf), 21015

Allen Road, Used Car Dealership.

16-083 Moved by Mayor Patricia Odette, seconded by Duderstadt, to table the approval of Special Use Permit SU 16-01 Loay Ali Alfasih, (Ghassan Khalaf), 21015 Allen Road, Used Car Dealership. A Special Meeting will be scheduled with the Planning Commission for July 12, 2016 at 6:30 p.m. MOTION CARRIED UNANIMOUSLY.

CITY ATTORNEYThe new City Attorney, Don Sheff introduced himself.

ADMINISTRATIVE OFFICERS

Tim Neighbors, Director of Public Service and Water

A. RV Storage Lot Improvements Bid Recommendation

16-084 Moved by Councilman Randy Odette, seconded by Penix, to award the bid for the RV Storage Lot Improvements to Al's Asphalt Paving, this is a budgeted item not to exceed $58,883.50. MOTION CARRIED UNANIMOUSLY.

MAYOR PATRICIA ODETTE

A. Certificate of Recognition - Pastor Loyd Locklear

Mayor and Council thanked Pastor Locklear for his 50 years of service and presented him with a plaque and certificate.

APPOINTMENTS

A. Appointment of DDA Member

16-085 Moved by Mayor Patricia Odette, seconded by Papineau, to approve to fill the vacant seat to the following individual to the Woodhaven Downtown Development Authority with term to expire March 2020:

Appoint: Ms. Carolyn Cox, The Hair Culture, LLC

MOTION CARRIED UNANIMOUSLY.

ADJOURNMENT

Mayor Patricia Odette adjourned the Woodhaven City Council at 7:25p.m.

Item # C.



Mayor, Patricia Odette Angie Shurkus, Deputy City Clerk

Item # C.


Special City Council Mtg. July 12, 2016Page 1

CITY OF WOODHAVENCOUNTY OF WAYNE, STATE OF MICHIGAN

SPECIAL CITY COUNCIL MEETING OF JULY 12, 2016

Special City Council Meeting of July 12, 2016 held at Woodhaven City Hall, 21869 West Road, Woodhaven, Michigan. The meeting was called to order at 6:30 p.m. by Councilman Randy Odette.

PRESENT: Council Member Darrel Penix, Dan Duderstadt, Randy Odette, Janet Sikes, Chris Papineau

ABSENT: Mayor Patricia Odette, Mayor Pro-tem Sharon Bono-Beaton (both excused)

ALSO PRESENT: Kristie Keene, City Clerk, Angie Shurkus, Deputy Clerk, Jeff Harris, City Administrator, Donald Sheff, City Attorney, Rod Arroyo, City Planner, Joe Tangari, Clearzoning Inc., Tim Neighbors, Director of Public Service and Water, Jim Robbins, Planning Commissioner, Kate Odette, Planning Commissioner, Bryan Castle, Planning Commissioner, Shirley Stuba, Planning Commissioner, Karen Keating, Planning Commissioner, Jeff Willer, Planning Commissioner

Discussion was held in regards to the Special Use Permit SU-16-01; Loay Ali Alfasih, (Ghassan Khalaf), 21015 Allen Road, Used Car Dealership.

16-086 Moved by Councilman Randy Odette, seconded by Penix, to deny the Special Use Permit SU-16-01; Loay Ali Alfasih, (Ghassan Khalaf), 21015 Allen Road, Used Car Dealership, because Mr. Alfasih indicated that there will be 23 to 25 cars on the lot for sale, the site plans that were turned in to the Building Department only shows 9 spaces which also included 3 spaces inside the building. This is an Ordinance Violation, also the plans do not meet the Fire Department requirements, if needed a fire truck would not be able get around the building.

AYES: Penix, Councilman Randy Odette, Sikes, Duderstadt NAYS: PapineauABSENT: Mayor Patricia Odette, Bono-Beaton

MOTION PASSED

Councilman Randy Odette adjourned the meeting at 6:43 p.m.

__________________________________ ___________________________________Randy Odette, Council Member Kristie Keene, City Clerk

Item # D.

Approval of Special City Council Meeting Minutes of July 12,... of 42

Check #AmountInvoice DescriptionVendorGL DescGL Number

INVOICE GL DISTRIBUTION REPORT FOR CITY OF WOODHAVEN 1/8Page:07/14/2016 01:32 PMUser: JEFFDB: Woodhaven

EXP CHECK RUN DATES 07/06/2016 - 07/19/2016JOURNALIZED

PAID

Check 5131051310560.93 SERVICES AT CITY HALLA-1 LAWN SPRINKLERSMAINTENANCE OF GROUNDS248-729-775.306

560.93 Total For Check 51310

Check 51311513111,523.00 DELUXE INDOOR/OUTDOOR SHUFFLEBOARD ALLEN R. SHUFFLEBOARDSENIOR CITIZENS101-691-962.790

1,523.00 Total For Check 51311

Check 51312513122,636.15 GAS CHARGES MAY 2016CONSTELLATION NEWENERGY - GASGAS/ELECTRIC EXPENSE101-265-921.0005131275.16 GAS CHARGES MAY 2016CONSTELLATION NEWENERGY - GASGAS/ELECTRIC EXPENSE101-430-921.1015131219.48 GAS CHARGES MAY 2016CONSTELLATION NEWENERGY - GASGAS/ELECTRIC EXPENSE248-729-921.0005131297.39 GAS CHARGES MAY 2016CONSTELLATION NEWENERGY - GASGAS/ELECTRIC EXPENSE249-279-921.00051312117.16 GAS CHARGES MAY 2016CONSTELLATION NEWENERGY - GASGAS/ELECTRIC EXPENSE592-557-920.5035131231.90 GAS CHARGES MAY 2016CONSTELLATION NEWENERGY - GASGAS/ELECTRIC EXPENSE692-442-921.000


Check 5131351313500.00 PERFORMER-UNCLE SAM JAM PIZZA PARTYDAVE CARUSORECREATION PROGRAMS101-691-962.705


Check 513145131412.00 REFUND MOTOWN MEMORIES LUNCHEONMONTRAYLLESE BOWERS-HUGHEYUSE AND ADMISSION FEES/RECREAT101-000-626.725


Check 5131551315162.00 CLERK-INK CARTRIDGE FOR IS3/4NEOPOST INCOFFICE SUPPLIES101-101-727.000


Check 5131651316100.00 REFUND COMM CNTRRICKARD, LANACOMMUNITY CENTER RENTAL FEE205-000-626.732


Check 5131751317100.00 R4EFUND COMM CNTRSCHEFFLER, AMANDACOMMUNITY CENTER RENTAL FEE205-000-626.732


Check 5131851318100.00 COMM CNTR REFUNDWILKEWITZ, THOMASCOMMUNITY CENTER RENTAL FEE205-000-626.732


Check 5131951319575.00 PSYCH EVALUATION- SWAT/ BREWERALPHA PSYCHOLOGICALPROFESSIONAL SERVICES101-305-802.601


Check 51320513209.95 DPS DEPT LOWES FLAG POLE FOR CITY HALLLOWE'SGROUNDS MAINTENANCE101-265-775.2005132034.97 DPS LOWES CHAIR FOR WEED PULLER PAULLOWE'SGROUNDS MAINTENANCE101-265-775.200513209.98 DPS LOWES DOG PARK EDGINGLOWE'SGROUNDS MAINTENANCE101-265-775.2005132035.96 POLICE DEPT GORDONS FOOD BEVERAGES FOR SAM JAM GORDONS FOOD SERVICEDEPARTMENTAL SUPPLIES101-305-740.2055132032.77 POLICE DEPT GORDONS FOOD FOOD FOR PRISONERS & SAM JAM GORDONS FOOD SERVICEPRISONER CARE101-305-743.650513205.99 POLICE DEPT MEIJER SNACKS FOR SAM JAM & PRISONER MEALS MEIJERPRISONER CARE101-305-743.6505132083.78 POLICE DEPT PRINTEK RECEIPT PAPER FOR POLICE VEHICLESPRINTEKMAINTENANCE OF EQUIPMENT101-305-775.3045132075.23 FIRE DEPT PET SMART COLLAR AND HARNESS FOR JACKET PETSMARTDEPARTMENTAL SUPPLIES101-336-740.2055132042.23 FIRE DEPT WALMART SUPPLIES FOR SAM JAM WAL-MARTDEPARTMENTAL SUPPLIES101-336-740.205513208.96 FIRE DEPT LOWES CUSTODIAL SUPPLIESLOWE'SCUSTODIAL SUPPLIES-GEN GOV101-336-741.210

Item # L.

Motor Pool Fund O

bligations in the amount of $8,112.14 be ap...

of 42




PAID

Check 5132051320136.41 DPS DEPT GORDONS DEPARTMENT SUPPLIES GORDONS FOOD SERVICEDEPARTMENTAL SUPPLIES101-441-740.2055132079.92 DPS LOWES SUPPLIES FOR HOCKEY RINK LOWE'SDEPARTMENTAL SUPPLIES101-441-740.20551320106.32 DPS DEPT OFFICE DEPOT CHAIR & TABLE FOR TIMS OFFICE OFFICE DEPOTDEPARTMENTAL SUPPLIES101-441-740.2055132020.98 REC DEPT OFFICE DEPOT RECEIPT BOOKSOFFICE DEPOTOFFICE SUPPLIES101-691-727.0005132015.96 DPS DEPT HOME DEPOT TOILET REPAIR BALL DIAMONDHOME DEPOTCUSTODIAL SUPPLIES-GEN GOV101-691-741.21051320105.99 POLICE DEPT BUFFALO WILD WINGS FOOD FOR STAFF SAM JAMBUFFALO WILD WINGSUNCLE SAM JAM EXPENSES101-691-961.0005132052.99 POLICE DEPT BUFFALO WILD WINGS FOOD FOR SAM JAM STAFFBUFFALO WILD WINGSUNCLE SAM JAM EXPENSES101-691-961.000513206.00 POLICE DEPT DOLLAR TREE PLASTIC WARE SAM JAM DOLLAR TREE STORESUNCLE SAM JAM EXPENSES101-691-961.0005132011.00 POLICE DEPT DOLLAR TREE TABLE COVERS & TIN PANS FOR SAM JAMDOLLAR TREE STORESUNCLE SAM JAM EXPENSES101-691-961.0005132018.00 POLICE DEPT DOLLAR TREE TIN PANS & UTENSILS FOR SAM JAM DOLLAR TREE STORESUNCLE SAM JAM EXPENSES101-691-961.00051320453.08 POLICE DEPT DOMINO'S PIZZA FOOD FOR STAFF SAM JAM DOMINO'S PIZZAUNCLE SAM JAM EXPENSES101-691-961.0005132046.95 POLICE DEPT GORDONS FOOD BEVERAGES FOR SAM JAM GORDONS FOOD SERVICEUNCLE SAM JAM EXPENSES101-691-961.0005132050.96 POLICE DEPT GORDONS FOOD FOOD FOR PRISONERS & SAM JAM GORDONS FOOD SERVICEUNCLE SAM JAM EXPENSES101-691-961.0005132061.31 POLICE DEPT GORDON FOOD BEVERAGES FOR SAM JAM GORDONS FOOD SERVICEUNCLE SAM JAM EXPENSES101-691-961.0005132095.84 DPS DEPT LOWES CAUTION TAPE FOR SAM JAM LOWE'SUNCLE SAM JAM EXPENSES101-691-961.00051320433.72 DPS DEPT LOWES ORANGE FENCE FOR SAM JAM LOWE'SUNCLE SAM JAM EXPENSES101-691-961.0005132015.49 POLICE DEPT MEIJER BEVERAGES FOR SAM JAM MEIJERUNCLE SAM JAM EXPENSES101-691-961.0005132074.66 POLICE DEPT MEIJER SNACKS FOR SAM JAM & PRISONER MEALS MEIJERUNCLE SAM JAM EXPENSES101-691-961.00051320250.00 POLICE DEPT VREELAND MARKET FOOD FOR STAFF UNCLE SAM JAMVREELAND MARKET, INC.UNCLE SAM JAM EXPENSES101-691-961.00051320250.00 POLICE DEPT FOOD FOR SAM JAM VREELAND MARKET, INC.UNCLE SAM JAM EXPENSES101-691-961.0005132031.80 REC DEPT DOLLAR TREE PATRIOTIC PRIDE DOOR PRIZESDOLLAR TREE STORESRECREATION PROGRAMS101-691-962.705513207.49 REC DEPT DUNKIN DONUTS FOR TEFAP VOLUNTEERSDUNKIN DONUTSRECREATION PROGRAMS101-691-962.70551320106.26 REC DEPT GORDON FOOD PSTRIOTIC PRIDE LUNCHEONGORDONS FOOD SERVICERECREATION PROGRAMS101-691-962.70551320139.79 REC DEPT HOME DEPOT NEW COOLERS FOR SPECIAL EVENT PROGRAMINGHOME DEPOTRECREATION PROGRAMS101-691-962.7055132042.16 REC DEPT MEIJER PATRIOTIC PRIDE LUNCHEON MEIJERRECREATION PROGRAMS101-691-962.7055132019.86 REC DEPT TRENTWOOD MARKET FOOD FOR PATRIOTIC PRIDE LUNCHEONTRENTWOOD MARKETRECREATION PROGRAMS101-691-962.7055132017.93 REC DEPT MEIJER DYE FOR SHIRTS MEIJERPARK PLAYGROUND PROGRAM101-691-962.7755132079.60 REC DEPT ALDI'S WATER FOR SENIOR FUNDRAISER ALDISENIOR CITIZENS101-691-962.7905132038.27 REC DEPT KROGER SNACKS FOR PURPLE ROSE TRIP KROGERSENIOR CITIZENS101-691-962.7905132015.92 REC DEPT SMOKEHOUSE 52 SENIOR TRIP DRIVERS LUNCH SMOKEHOUSE 52SENIOR CITIZENS101-691-962.7905132029.68 REC DEPT SUGARED PETAL CAKE SHOP CAKE FOR JUNE SENIOR BDAYSSUGARED PETAL CAKE SHOPSENIOR CITIZENS101-691-962.79051320168.40 REC DEPT GORDON FOOD SERVICE CONCESSION STAND SUPPLIES FOR UNCLE SAM JAMGORDONS FOOD SERVICECONCESSION EXPENSE101-691-962.9305132058.29 REC DEPT LOWES SAND FOR REC DEPT PARK EQUIPMENTLOWE'SPARK GROUNDS & EQUIPMENT101-691-977.2605132067.83 DPS DEPT LOWES SUPPLIES FOR BALL DIAMONDSLOWE'SPARK GROUNDS & EQUIPMENT101-691-977.26051320379.91 REC DEPT MI SIGNS SIGNAGE FOR FACILITY & EQUIPMENT MI CUSTOM SIGNSPARK GROUNDS & EQUIPMENT101-691-977.260513206.38 CLERKS OFFICE KROGER CREAMERKROGERCOMMUNITY EVENTS101-872-731.0005132035.88 WATER DEPT LOWES STOP BOXLOWE'SDEPARTMENTAL SUPPLIES592-557-740.2055132079.95 DPS DEPT DOWNRIVER HITCH & TRUCK DUMP TRUCK HITCH DOWNRIVER HITCH & TRUCK, INCVEHICLE & EQUIP REPAIR/MAINT - DPS692-442-778.441


Check 5132351323286.72 P.D. PATROL WIRELESS 5/25/16 - 6/24/16AT&T MOBILITYCOMMUNICATIONS & COMPUTERS265-346-850.305


Check 513245132484.99 DPS-PARTS FOR P.D. RAZORAUTO ZONEVEHICLE & EQUIP REPAIR/MAINT - POL692-442-778.305513247.23 DPS-PARTS DUMP TRUCKAUTO ZONEVEHICLE & EQUIP REPAIR/MAINT - DPS692-442-778.44151324110.00 DPS-SHELF BATTERYAUTO ZONEVEHICLE & EQUIP REPAIR/MAINT - DPS692-442-778.441


Check 5132551325667.41 DPS-PARTS FOR SENIOR BUSAUTO-LABVEHICLE & EQUIP REPAIR/MAINT - REC692-442-778.691


Item # L.

Motor Pool Fund O


of 42




PAID

Check 513265132695.80 FIRE DEPT BAKERS GAS SUPPLIES BAKER'S GAS & WELDING SUPPLIESACCUMED EXPENSE-EQUIPMENT101-336-804.962


Check 5132751327128.52 ME4ALS ON WHEELS JUNE 2016BLOMMER, CHARLESMEALS ON WHEELS TRAVEL REIMB101-691-860.550


Check 513285132815.00 DPS-TIRE PARTBUDGET TIRE COMPANYMAINTENANCE OF EQUIPMENT101-441-775.304


Check 513295132935.00 CLERK DEPT CINTAS FLOOR MATS CINTAS CORP.BUILDING MAINTENANCE101-265-775.1005132940.42 DPS/MATSCINTAS CORP.CONTRACTUAL SERVICES101-441-804.630


Check 5133051330840.00 BUILDING INSPECTORS FEE / JUNE 2016CIOTTI, JOHNINSPECTION FEES/SERVICES249-279-804.630


Check 513315133160.00 REC - PETTY CASH CITY OF WOODHAVENRECREATION PROGRAMS101-691-962.705


Check 5133251332131.95 DPS-CLEANING SUPPLIESCLAWSON SUPPLY, INCCUSTODIAL SUPPLIES-GEN GOV101-441-741.21051332473.00 DPS-SAM JAM SUPPLIESCLAWSON SUPPLY, INCUNCLE SAM JAM EXPENSES101-691-961.000


Check 513335133347.25 DPS-TOWED WONT START/ DUMP TRUCKDOWNRIVER BUS REPAIRVEHICLE & EQUIP REPAIR/MAINT - DPS692-442-778.44151333270.40 DPS-BATTERY DOWNRIVER BUS REPAIRVEHICLE & EQUIP REPAIR/MAINT - DPS692-442-778.441


Check 5133451334810.00 T-REC-T SHIRTSLEAUGE CHAMPS & RUNNER-UPSDOWNRIVER OFFICEADULT SOFTBALL101-691-962.736


Check 5133551335171.87 POLICE DEPT EASTMAN FIRE PROTECTION EASTMAN FIRE PROTECTION CO.MAINTENANCE OF EQUIPMENT101-305-775.304


Check 5133651336247.15 DPS/ FOR LOCAL ROADSEJ USA, INC.MAINTENANCE OF STREETS203-450-775.310


Check 5133751337180.00 BLOSSOM/HEIDI/GLADYSFLAT ROCK ANIMAL CLINICVETERINARY SERVICES101-430-742.000


Check 5133851338141.05 MOTOR POOL TOOLSFLAT ROCK AUTOMOTIVEDEPARTMENTAL SUPPLIES692-442-740.2055133864.56 DPS-PD VEHICLEFLAT ROCK AUTOMOTIVEVEHICLE & EQUIP REPAIR/MAINT - POL692-442-778.30551338352.07 DPS-POLICE VEHICLE/PARTSFLAT ROCK AUTOMOTIVEVEHICLE & EQUIP REPAIR/MAINT - DPS692-442-778.4415133870.54 DPS-PARTS FOR TRUCKSFLAT ROCK AUTOMOTIVEVEHICLE & EQUIP REPAIR/MAINT - DPS692-442-778.441

Item # L.

Motor Pool Fund O


of 42




PAID

Check 51338


Check 51339513398,250.00 LEGAL SERVICES JULY 2016FLOOD LAW, PLLCPROFESSIONAL FEES-LEGAL101-211-801.601


Check 513405134025,926.00 SAM JAM CARNIVAL TICKET SETTLEMENTFUNFEST PRODUCTIONSFESTIVAL WRISTBAND SALES101-000-201.205


Check 51341513412,211.60 DPS-PARTSGORNO FORDVEHICLE & EQUIP REPAIR/MAINT - POL692-442-778.30551341138.90 DPS-PARTSGORNO FORDVEHICLE & EQUIP REPAIR/MAINT - DPS692-442-778.441


Check 5134251342173,874.48 MAY 2016 BILLINGGREAT LAKESWATER AUTHORITYWATER PURCHASES592-557-921.360


Check 5134351343695.00 REC-DISC GREEN/YELLOWGREENFIELDS OUTDOOR FITNESSBUILDING MAINTENANCE101-265-775.100


Check 51344513442,782.00 LIGHTING FOR ANIMAL - WATER- MAIN GARAGE HADDIX ELECTRIC CO.MAINTENANCE OF BUILDING101-441-775.305


Check 5134551345216.00 OCCUPATIONAL HEALTH SERVICES MAY SERVICES HENRY FORD HEALTH SYSTEMCONTRACTUAL SERVICES101-441-804.630


Check 5134651346481.75 CLERK HERITAGE NEWSPAPER HERITAGE NEWSPAPERS INC.PRINTING/PUBLICATIONS101-101-900.510


Check 5134751347336.75 FIRE DEPT HERKIMER RADIO SERVICE MAINTENANCE FOR JULYHERKIMER RADIO SERVICEMAINTENANCE OF RADIOS101-336-776.30151347216.75 POLICE DEPT HERKIMER RADIO SERVICE MAINTENANCE FOR JULYHERKIMER RADIO SERVICECOMMUNICATIONS & COMPUTERS265-346-850.305


Check 51348513483,750.00 SERVICES THRU JUNE 2016HOWARD L. SHIFMAN, P.C.PROFESSIONAL LABOR ATTORNEY FEES101-211-802.602


Check 5134951349877.00 CROSS CONNECTION JUNE 2016HYDRO CORPCONTRACTUAL SERVICES592-557-804.630


Check 5135051350206.75 CLERK-STORAGE7/1/16 - 7/31/16IRON MOUNTAINDOCUMENT PROCESSING COSTS101-872-901.000


Check 513515135155.25 FIRE-REPLACENT ELECTRODE PADSJ & B MEDICAL SUPPLYACCUMED EXPENSE-EQUIPMENT101-336-804.96251351141.60 FIRE-1ST RESPONDER FANNY PACKJ & B MEDICAL SUPPLYACCUMED EXPENSE-EQUIPMENT101-336-804.962

Item # L.

Motor Pool Fund O


of 42




PAID

Check 5135151351557.00 FIRE-SUPPLIESJ & B MEDICAL SUPPLYACCUMED EXPENSE-EQUIPMENT101-336-804.962


Check 513525135223.06 CLERK 1000 O RINGSJ.P. COOKEOFFICE SUPPLIES101-101-727.000


Check 5135351353250.00 REFUND MACKNAC ISLANDJACKSON, CAROLSENIOR TRIP DEPOSITS101-000-255.00151353300.00 REFUND MACKINAC ISLANDJACKSON, CAROLSENIOR TRIP DEPOSITS101-000-255.00151353145.00 REFUND MACKINAC ISLAND JACKSON, CAROLSENIOR TRIP DEPOSITS101-000-255.001


Check 5135451354125.00 KIWANIS CLUB OF WOODHAVEN KIWANIS CLUB OF WOODHAVENSENIOR CITIZENS101-691-962.790


Check 51355513552,500.00 SPEEDWAY-FLUSHING WA MAINL & R CONSTRUCTIONCUST DEPOSIT FIRE HYDRANT RENT592-000-202.20451355(550.00)SPEEDWAY-FLUSHING WA MAINL & R CONSTRUCTIONHYDRANT METER RENTAL592-000-641.32051355(846.39)SPEEDWAY-FLUSHING WA MAINL & R CONSTRUCTIONWATER SALES592-000-642.100


Check 513565135610,000.00 CASH BOND REFUND/SPEEDWAYL & R CONSTRUCTIONCUST DEP WATER/SEWER BONDS592-000-202.203


Check 513575135776.60 PROPERTY OWNER DOOR HANGERSLAW ENFORCEMENT SYSTEMSDEPARTMENTAL SUPPLIES249-279-740.205


Check 51358513582,763.90 INSPECTORS PAY - ELECTRICAL JUNE 2016LENZ, ROBERTINSPECTION FEES/SERVICES249-279-804.630


Check 5135951359400.00 P.D. MEMBERSHIP 7/1/16 - 6/30/17MAGLOCLENMEMBERSHIPS AND SUBSCRIPTIONS101-305-805.525


Check 51360513601,445.00 SAM JAM - GOLF CART (8) RENTALMICHIGAN TOURNAMENT FLEET,INCUNCLE SAM JAM EXPENSES101-691-961.000


Check 51361513611,785.00 SUPPLIED & INSTALLED RECEPTICALE IN P. D. OAK LEAF ELECTRICAL CONTRACTINGMAINTENANCE OF BUILDING101-305-775.305513614,106.00 LABOR TO BUILD CABINETS & REPAIR CARPETING 2/22/16-3/4/16OAK LEAF ELECTRICAL CONTRACTINGMAINTENANCE OF BUILDING101-441-775.305513611,487.00 COM CNTR REPAIRED ELECT OUTLETS (12/1/15) INCLEDED 6 LIGHTS AROUND BUILDOAK LEAF ELECTRICAL CONTRACTINGMAINTENANCE OF BUILDING101-441-775.30551361590.00 SUPPLIED WIRING & HEATER FOR OFFICEOAK LEAF ELECTRICAL CONTRACTINGPROFESSIONAL SERVICES249-279-802.000


Check 51362513624.41 FINANCE - SUPPLIESOFFICE DEPOTOFFICE SUPPLIES101-253-727.000513629.99 DPS-DESK CALENDAROFFICE DEPOTOFFICE SUPPLIES101-441-727.000513621,367.98 DPS-LATERAL FILE CABINETOFFICE DEPOTOFFICE SUPPLIES592-557-727.000

Item # L.

Motor Pool Fund O


of 42




PAID

Check 513621,382.38 Total For Check 51362

Check 5136351363143.00 FIRE DEPT GLENN OWENS OWENS, GLENNEDUCATION & TRAINING101-336-958.000


Check 5136451364329.40 CLERK-ENVELOPES FOR AB BALLOT RETURNPRINTING SYSTEMS, INC.DEPARTMENTAL SUPPLIES101-191-740.205


Check 51365513653,838.15 INSPECTORS PAY PLUMB & MECHANICALQUINT ROBERTINSPECTION FEES/SERVICES249-279-804.630


Check 513665136660.00 JOB CANCELLED PERMIT/19132 FOREST HILLR & L HEATING & COOLINGELECTRICAL PERMITS-BUILDING249-000-480.41051366110.00 JOB CANCELLED PERMIT/19132 FOREST HILLR & L HEATING & COOLINGMECHANICAL PERMITS-HEATING/A.C249-000-480.415


Check 5136751367236.00 P.D. CAR WASHESRAINBOW AUTO WASHCONTRACTUAL SERVICES101-305-804.630


Check 51368513682,900.00 DPS-INSTALL OF 5 TON AIR CONDITIONERRHAC HEATING & COOLING INCMAINTENANCE OF BUILDING101-430-775.305


Check 513695136942,528.42 RESDENT CURBSIDE JULY 16RIZZORUBBISH COLLECTION226-528-920.3455136960.67 TRASH REMOVAL RIZZORUBBISH COLLECTION226-528-920.345


Check 51370513701,537.82 REG GASOLINERKA PETROLEUM COMPANIES, INC.UNLEADED FUEL & OIL692-442-861.00051370587.37 DIESEL FUELRKA PETROLEUM COMPANIES, INC.DIESEL FUEL692-442-862.000


Check 513715137191.52 FIRE-SUPPLIESSAM'S CLUB DIRECTDEPARTMENTAL SUPPLIES101-336-740.20551371(1.00)CREDIT ON SAMS CR CARDSAM'S CLUB DIRECTCONCESSION EXPENSE101-691-962.93051371312.16 REC-SAM JAM CONCESSION SUPPLIESSAM'S CLUB DIRECTCONCESSION EXPENSE101-691-962.930


Check 5137251372718.34 DPS SELL & SON JOHN DEER GATORSELL & SON, INC.VEHICLE & EQUIP REPAIR/MAINT - DPS692-442-778.44151372(663.34)CREDIT FOR DPS GATORSELL & SON, INC.VEHICLE & EQUIP REPAIR/MAINT - DPS692-442-778.441


Check 51373513731,654.10 DPS-PARTSSHRADER TIRES & OILVEHICLE & EQUIP REPAIR/MAINT - DPS692-442-778.441


Check 5137451374500.00 HYD METER DEPOSIT REFUNDSPERLING, LAWRENCE JAMES/DOWN UNDERCUST DEPOSIT FIRE HYDRANT RENT592-000-202.20451374(18.92)HYD METER DEPOSIT REFUNDSPERLING, LAWRENCE JAMES/DOWN UNDERWATER SALES592-000-642.100

Item # L.

Motor Pool Fund O


of 42




PAID

Check 51374481.08 Total For Check 51374

Check 513755137533.96 SERVICES MAY 24 - JUNE 23, 2016SPRINTCONTRACTUAL SERVICES101-691-804.63051375176.53 SERVICES MAY 24 - JUNE 23, 2016SPRINTCONTRACTUAL SERVICES592-557-804.630


Check 5137651376600.00 SPD FIREARMS RANGE RENTALSUMPTER TOWNSHIP POLICEFIREARMS & WEAPONS265-346-744.100


Check 513775137749.99 POLICE DEPT SUPERIOR UNIFORM SUPERIOR UNIFORM SALESCLOTHING/UNIFORMS101-305-741.56051377359.97 FIRE-UNIFORMSSUPERIOR UNIFORM SALESCLOTHING/UNIFORMS - POC101-336-741.5605137748.99 FIRE-UNIFORMSSUPERIOR UNIFORM SALESCLOTHING/UNIFORMS - POC101-336-741.560


Check 5137851378100.00 TEAMSTER REG FEE / KATHY RIDERTEAMSTERS LOCAL #214PROFESSIONAL SERVICES101-253-802.000


Check 5137951379170.00 REFUND PARK PLAYGROUND 2016TIFFANY JAMESUSE AND ADMISSION FEES/RECREAT101-000-626.725


Check 51380513801,287.00 2016 3RD QUARTER EMPLOYEE ASST PROGRAMULLIANCE, INC.PROFESSIONAL SERVICES101-270-802.000


Check 513815138160.06 P.D. WIRELESS 5/26/16 - 6/25/16VERIZON WIRELESSCOMMUNICATIONS & COMPUTERS265-346-850.305


Item # L.

Motor Pool Fund O


of 42




PAID

70,999.39 Fund 101 GENERAL FUND247.15 Fund 203 LOCAL HIGHWAY FUND300.00 Fund 205 COMMUNITY ACTIVITIES CENTER

42,589.09 Fund 226 GARBAGE AND RUBBISH COLLECTION FUND580.41 Fund 248 DOWNTOWN DEVELOPMENT AUTHORITY

8,376.04 Fund 249 BUILDING INSPECTION DEPARTMENT1,163.53 Fund 265 POLICE DEPT. FORFEITURES

188,033.72 Fund 592 WATER & SEWER FUND8,112.14 Fund 692 MOTOR POOL FUND

Fund Totals:

320,401.47 Total For All Funds:

Item # L.

Motor Pool Fund O


of 42

CHECK REGISTER FOR CITY OF WOODHAVEN 1/1Page: 07/14/2016 01:32 PMUser: JEFFDB: Woodhaven

CHECK DATE FROM 07/06/2016 - 07/19/2016

AmountVendor NameVendorCheckBankCheck Date

Bank FSBAP FLAGSTAR BANK - ACCOUNTS PAYABLE

560.93 A-1 LAWN SPRINKLERS010151310FSBAP07/06/20161,523.00 ALLEN R. SHUFFLEBOARD167151311FSBAP07/06/20162,977.24 CONSTELLATION NEWENERGY - GAS844151312FSBAP07/06/2016

500.00 DAVE CARUSO96751313FSBAP07/06/201612.00 MONTRAYLLESE BOWERS-HUGHEYRECREFUND51314FSBAP07/06/2016162.00 NEOPOST INC2792551315FSBAP07/06/2016100.00 RICKARD, LANACOMM REF51316FSBAP07/06/2016100.00 SCHEFFLER, AMANDACOMM REF51317FSBAP07/06/2016100.00 WILKEWITZ, THOMASCOMM REF51318FSBAP07/06/2016575.00 ALPHA PSYCHOLOGICAL1790251319FSBAP07/19/2016

3,950.80 AMERICAN EXPRESS2336151320FSBAP07/19/2016V0.00 VOID2336151321FSBAP07/19/2016V0.00 VOID2336151322FSBAP07/19/2016

286.72 AT&T MOBILITY72651323FSBAP07/19/2016202.22 AUTO ZONE3221251324FSBAP07/19/2016667.41 AUTO-LAB32051325FSBAP07/19/201695.80 BAKER'S GAS & WELDING SUPPLIES3639051326FSBAP07/19/2016128.52 BLOMMER, CHARLES429151327FSBAP07/19/201615.00 BUDGET TIRE COMPANY52951328FSBAP07/19/201675.42 CINTAS CORP.24951329FSBAP07/19/2016840.00 CIOTTI, JOHN727551330FSBAP07/19/201660.00 CITY OF WOODHAVEN76751331FSBAP07/19/2016604.95 CLAWSON SUPPLY, INC795151332FSBAP07/19/2016317.65 DOWNRIVER BUS REPAIR108251333FSBAP07/19/2016810.00 DOWNRIVER OFFICE112651334FSBAP07/19/2016171.87 EASTMAN FIRE PROTECTION CO.119451335FSBAP07/19/2016247.15 EJ USA, INC.118751336FSBAP07/19/2016180.00 FLAT ROCK ANIMAL CLINIC1404551337FSBAP07/19/2016628.22 FLAT ROCK AUTOMOTIVE140451338FSBAP07/19/2016

8,250.00 FLOOD LAW, PLLC1430551339FSBAP07/19/201625,926.00 FUNFEST PRODUCTIONS150051340FSBAP07/19/20162,350.50 GORNO FORD164251341FSBAP07/19/2016

173,874.48 GREAT LAKESWATER AUTHORITY166751342FSBAP07/19/2016695.00 GREENFIELDS OUTDOOR FITNESS165651343FSBAP07/19/2016

2,782.00 HADDIX ELECTRIC CO.1842051344FSBAP07/19/2016216.00 HENRY FORD HEALTH SYSTEM1741151345FSBAP07/19/2016481.75 HERITAGE NEWSPAPERS INC.175451346FSBAP07/19/2016553.50 HERKIMER RADIO SERVICE176851347FSBAP07/19/2016

3,750.00 HOWARD L. SHIFMAN, P.C.3294551348FSBAP07/19/2016877.00 HYDRO CORP186351349FSBAP07/19/2016206.75 IRON MOUNTAIN219551350FSBAP07/19/2016753.85 J & B MEDICAL SUPPLY1953251351FSBAP07/19/201623.06 J.P. COOKE197151352FSBAP07/19/2016695.00 JACKSON, CAROL197251353FSBAP07/19/2016125.00 KIWANIS CLUB OF WOODHAVEN211151354FSBAP07/19/2016

1,103.61 L & R CONSTRUCTION218751355FSBAP07/19/201610,000.00 L & R CONSTRUCTION218751356FSBAP07/19/2016

76.60 LAW ENFORCEMENT SYSTEMS2172051357FSBAP07/19/20162,763.90 LENZ, ROBERT2187551358FSBAP07/19/2016

400.00 MAGLOCLEN227151359FSBAP07/19/20161,445.00 MICHIGAN TOURNAMENT FLEET,INC2416351360FSBAP07/19/20167,968.00 OAK LEAF ELECTRICAL CONTRACTING281951361FSBAP07/19/20161,382.38 OFFICE DEPOT285251362FSBAP07/19/2016

143.00 OWENS, GLENN2899351363FSBAP07/19/2016329.40 PRINTING SYSTEMS, INC.304951364FSBAP07/19/2016

3,838.15 QUINT ROBERT3081051365FSBAP07/19/2016170.00 R & L HEATING & COOLING308551366FSBAP07/19/2016236.00 RAINBOW AUTO WASH309851367FSBAP07/19/2016

2,900.00 RHAC HEATING & COOLING INC305751368FSBAP07/19/201642,589.09 RIZZO3144451369FSBAP07/19/20162,125.19 RKA PETROLEUM COMPANIES, INC.3174551370FSBAP07/19/2016

402.68 SAM'S CLUB DIRECT322451371FSBAP07/19/201655.00 SELL & SON, INC.402951372FSBAP07/19/2016

1,654.10 SHRADER TIRES & OIL330151373FSBAP07/19/2016481.08 SPERLING, LAWRENCE JAMES/DOWN UNDERUB51374FSBAP07/19/2016210.49 SPRINT280551375FSBAP07/19/2016600.00 SUMPTER TOWNSHIP POLICE3512051376FSBAP07/19/2016458.95 SUPERIOR UNIFORM SALES3532951377FSBAP07/19/2016100.00 TEAMSTERS LOCAL #2143580651378FSBAP07/19/2016170.00 TIFFANY JAMESRECREFUND51379FSBAP07/19/2016

1,287.00 ULLIANCE, INC.3756551380FSBAP07/19/201660.06 VERIZON WIRELESS383851381FSBAP07/19/2016

FSBAP TOTALS:

320,401.47 Total of 70 Disbursements:

0.00 Less 2 Void Checks:320,401.47 Total of 72 Checks:

Item # L.

Motor Pool Fund Obligations in the amount of $8,112.14 be ap... of 42

RESOLUTION TO ACCEPT THE 33RD JUDICIAL DISTRICT COURTANNUAL FINANCIAL REPORT FOR THE YEAR ENDING DECEMBER 31, 2015

WHEREAS, the governing body for the City of Woodhaven has received and reviewed the Annual Financial Report submitted by Plante & Moran, PLC, for the 33rd District Court for the year ending December 31, 2015.

NOW, THEREFORE, the City of Woodhaven hereby resolves that the Annual Financial Report is accepted as submitted.

Item # A.

Resolution to Accept 33 rd District Court Annual Financial R... of 42

City ofWoodhaven

Dept. OfParks & Recreation§

23101 Hall RoadH 1 G "

Woodhaven,MI 48183July 13, 2016

TO: Mayor Patricia Odette & Council Members

FROM: Tim Rooney, Recreation Director

RE: SMART FUNDING - FY 2017

City Council approval is requested to enter into an agreement with the Suburban MobilityAuthority for Regional Transportation (SMART) for municipal credits available for the ?scalyear 2016-2017.

Each year the Recreation Department depends on funding from the Suburban Mobility Authorityfor Regional Transportation (SMART) to operate the Woodhaven on Wheels program for thecommunity.

The City of Woodhaven is eligible for an amount of $12,654. My recommendation is to request

the entire $12,654 to operate thetransportation program.

The total expense to operate the 2015-2016 transportationprogram was $32,234. With theSMART reimbursement of $12,654, the community expended a total of $19,580 for a 12-month,4-day per week service. Expenses were less than expected.

This year’s proposed budget is $33,643 which is lower than the 2015-2016 Budget of $35,906.The purpose for a slightly lower budget from the preceding year is a result of the new Van

purchased by the City and lower than expected vehicle maintenance costs for 2016-2017. Thenew van was funded through Community Development Block Grant Funds (CDBG).

Please see attached support information:0 SMART Contract

Program and Service InformationReservation Policy & Registration InformationStaf?ngProposed 2016-17 Budget2015-2016 Final Program Report

If approved, the “Municipal Credit Contract” will require the signature of a City CouncilMember.

Thank you for your considerationand support.

Item # 1.

Smart Funding-FY 2017 of 42

MUNICIPAL CREDIT and COMMUNITY CREDIT CONTRACTfor FY - 2017

I, , as the of the City of Woodhaven (hereina?er, the“Community”)hereby apply to SMART and agree to the terms and conditions herein, for the receipt andexpenditure of Municipal Credits (Section 1 below), and Community Credits (Section 2 below); and furtheragree that the Municipal and Community Credits Master Agreement betweenthe parties is incorporatedhereinby reference. A descriptionof the servicethe Community shallprovide hereunderis set forth in ExhibitA, and theoperating budgetfor that serviceis set forth in ExhibitB, both of which are attachedhereto and incorporatedherein.

1. The Communityagrees to use $12,654 in Municipal Credit funds as follows:

(a) Transfer to Funding of: $TRANSFEREE COMMIJNITY

0)) Van/Bus Operations At the cost of: $ [02 $5 2, 0(IncludingCharter and Taxi services)

(c) ServicesPurchased ?'om SMART At the cost of: $(IncludingTickets, Shuttle Services/Dial-a-Ride)

Total $12,654

SMART intends to provide Municipal Credit funds under this contract to the extent funds for the program aremade available to it by the Michigan Legislature pursuant to Michigan Public Act 51 of 1951. Municipal Creditfunds made available to SMART through legislative appropriation are based on projected revenue estimates. Inthe event that revenue actually received is insuf?cient to support the Legislature’s appropriation, it will result inan equivalent reduction in ?mding provided to the Community pursuant to this Contract. In such event,SMART reserves the right, without notice, to reduce the payment of Municipal Credit funds by the amount ofany reduction by the legislature to SMART. All ?mding must be spent by September 30, 2018; all funds notspent by that date will revert back to SMART pursuant to Michigan Public Act 51 of 1951, for expenditureconsistent with Michigan law and SMART policy.

2. The Community agrees to use $ 0.00 in Community Credit fundsavailableas follows:

(a) Transfer to Funding of: $TRANSFERH5COMMUNITY

(b) Van/Bus Operations At the cost of: $(Including Charter and Taxi services)

(c) Services Purchasedfrom SMART At the cost of: $(Including Tickets, Shuttle Services/Dial-a-Ride)

(d) Capital Purchases At the cost of: $

Total $ 0.00

Item # 1.


i

MUNICIPAL CREDIT and COMMUNITY CREDIT CONTRACTfor FY - 2017

Capital purchases permitted with Community Credits are subject to applicable state and federal regulations,andSMART policy, including procurement guidelines. When advantageous, SMART may make procurementsdirectly. Reimbursement for purchases made by Community requires submissionof proper documentationtosupport the purchase (i.e. purchaseorders, receivingreports, invoices,etc.). CommunityCredit dollars availableinFY 2017, may be required to serve local employer transportationneeds per the coordinationrequirementsset forthin the aforementionedMaster Agreement. All Community Credit funds must be spent by June 30, 2019 unlessapproval from SMART General Manager is obtained to extend Community Credits for an additional 2 years toallow accrual for major capital projects; any funds not spent by that date may revert back to SMART forexpenditure consistentwith SMART policy. >

This agreement shall be binding once signed by both parties.

CITY OF WOODHAVEN

By:

Date Its:

Suburban Mobility Authority forRegional Transportation

Date By:John C. HertelGeneral Manager

Item # 1.


EXHIBIT B

PROJECTED OPERATING BUDGET

Municipality: Citvof Woodhaven

PROJECT: Woodhaven on Wheels

Contract Period: July 1. 2016 - June 30, 2017

Account No: 48137

OPERATING EXPENSES:Administrative Fee

(10% max. ofMC & CC funds) 1,265Driver Wages 19,089Fringe Bene?tsGasoline & Lubricants 7,600Vehicle Insurance 1,800Parts, MaintenanceSupplies 2,000Mechanic Wages 2,000Fringe Bene?tsDispatch WagesOther (Specify) Pl|one&AdnuI. Reporxs 2,400

Sub-Total (Operations & Maintenance) 33,643Purchased Service

Taxi ServiceCharter ServiceSMART Bus TicketsSMART Shuttle ServiceSMART Dial-A-Ride

SUB-TOTALCAPITAL E5QUIPMENT:gOnly list purchases to be made with Communig Credits)

Computer EquipmentSoftwareVehicleMaintenance EquipmentOther (Specify)

Sub-TotalTOTAL EXPENSES: 33,643

Item # 1.


EXHIBIT B {Page 21

REVENUES:Municipal Credit Funds 12,654Community Credit Funds 0

Specialized Services FundsGeneral Funds 20,989Farebox RevenueIn-Kind ServiceSpecial Fares (Contracted Service)Other (Specify)

TOTAL REVENUE: 33,643gNote: Toral Exgenses must egual Total Revenues)

Submitted By: Title Date:Tim Rooney Interim Recreation

Director

Item # 1.


00‘A?/

dhaven On I/\/heA¢'CH|GP‘A

\\Parks «S:Recreation Transportation Program

PURPOSE:

ELIGIBILITY:

HOURS OFOPERATION:

SCHEDULE:

ROUTE SERVICE:

SERVICE AREA:

RESERVATIONS:

RESPONSIBILITY:

(734)341-2887'

(734)231-6987

The Woodhaven Parks and Recreation Department operates a

transportation service for senior citizens who are 62 and older andresidents with disabilities unable to drive due to medical reasons.

Woodhaven residents age 62 and olderUnder age 62 - Disabled and unable to drive due to medical reasons.

Daily Transportation Service10 a.m. - 4:00 p.m: Monday-Thursday

Only prescription pick-ups and/ or doctor appointments are consideredto be essential and will be given priority at all times for determining thetransportation availability.

Woodhaven city limits and when necessary, service to hospitals or doctorsoutside this radius which will be determined by the number ofWoodhaven residents being serviced by the physician or facility.

Entire City of WoodhavenNorth - Telegraph Road to Northline Road; East to West Iefferson; South -

to Vreeland Road; West to Telegraph Road.

Each request for transportation MUST be made AT LEAST 48-hours priorto need (with 3 to 4 days notice preferred). Reservations may be made bycontacting the drivers at: (734) 341-2887, or (734)231-6987

The Woodhaven Recreation Department waives all responsibility for anyinjury a person may incur while being transported by the bus. Any personriding on the bus must sign an injury waiver card prior to usage.

Item # 1.


I44 \‘

'CHxa‘‘

§

§

soodhaVe“0“ wheeParks & Recreation Transportation Program

(734)341-2887

-tiara.» 2. .' ~I2.r_

0 I

."iM,‘ BUS TRANSPORTATION

“Curb-to—Curb Transporation” for:3; senior citizens who do not own a

g,’ vehicle or are unable to drive for'," medical reasons. (Passengers must

it: meet the bus at the curb).

WM RESERVATIONS

‘togm MUST BE MADE AT LEAST

Wt 4-8 HOURS IN ADVANCE

$1,‘, (3 to 4 days notice is preferable).

"03.: CALL (734) 341-28875% OR (734) 231-6987

.t M - F '9.53212;-;%::?;,,.»"." Leave a message if no answer

52>» I22..f2=»I£:F2=»*?:¢=~I2=~!£=»!£=I2=a!£=!£=I£=-12>-

AA

Item # 1.


Parks & Recreation Transportation Program(734)341-2887 or (734)231-6987

DATE:

PASSENGER NAME:ADDRESS:

PHONE NUMBER:

DESTINATION:

TIME LEAVING:TIME LEAVING:

BEG MILEAGE:BEG MILEAGE:

HOURS OF OPERATION:# OF MILES TRAVELED:

DRIVER:

TIME RETURNING:TIME RETURNING:

END MILEAGE:END MILEAGE:

Item # 1.


MIINICIPALCREDIT and COMMUNITYCREDIT CONTRACTfor FY - 2017

Primary Contact Person: Tim Rooney, RecreationDirector

OfficeTelephone Number:(734) 675-4926

Cell Phone Number: (734) 216-4882

EmailAddress: [email protected]

Address: 23101 HallRoad, Woodhaven, Ml 48183

Note: Director submits the quarterly reports

Secondary Contact Person: Tom Wieck, Operator/Driver

OfficeTelephone Number: (734) 675-4926


EmailAddress:

Address: 23101 HallRoad, Woodhaven, Ml 48183

Other Names: Shelley Clark, SeniorCoordinator

OfficeTelephone Number: (734) 675-4926


EmailAddress: [email protected]

Item # 1.


Woodhaven on WheelsCommunity Transportation Program

Operated and Coordinated by the Parks and RecreationDepartment

The Woodhaven Parks and Recreation Department operates a transportationservice forthe bene?t of senior citizens (over 62) and residents with disabilities.

As an opt out community, Woodhaven receives $12,654 annually from SMART. TheSMART Municipal Credit supplements funding allocated from the city’s general fund inwhich to operate a year round transportation program.

The transportation service is available from 10:00 AM to 4:00 PM, Monday throughThursday.

Operating expenses are determined as follows:

SMART Administrative Fee

This ?gure is determined by SMART. Currently the fee is 10% of the $12,654 allocatedby SMART to the City of Woodhaven.

Wages

A part-time employee is paid their regular hourly wage to operate the van that transportspassengers. The current operator is paid 13.00 per hour. The van operator is required to

submit a bi-weekly time sheet

This category includes the van operator’s record keeping of daily and monthly reportsthat include the number of days the van operated, hours, mileage and passengers,

In addition to the operator’s daily and monthly reports, the Director’s time to completethe administrative reports is included in this category expense. This report includes alldetails on the revenue and expenses for the transportation service.

Fringe Bene?ts

There are no other fringe bene?ts provided under the transportation program. FICA islisted under employee wage.

Gasoline and Lubricants

The van operator maintains a detailed daily log, which includes mileage. The expenseunder this category is calculated by the total miles traveled times the Standard MileageRates issued by the Internal Revenue Service.

Item # 1.


SMART

Vehicle Insurance

The Parks and RecreationDepartment receives an annual breakdownof insurancefeesfrom the Finance Department. The Armualpremium for each city vehicle is set by theMichigan Municipal League (City Insurance Carrier).

Mechanic Wages, Parts & Maintenance Supplies

Typically, maintenance and repairs are handled through the DPS Motor Pool. Somespecialized services and warranty repairs are provided by the dealership, service stationand/or contractors who deal specifically with accessibility issues (ADA).

Dispatch

The Parks and Recreation Department clerical staff handle a limited number of callsconcerning the van service. These calls focus initial program information such as hoursand days operation, types of services, servicearea, and contact number for the driver.

The majority of customer reservations are handled directly by the van operator due to thelocalized nature of the service and the driver’s familiarity to the repeat passengers. Mostcancellations and rescheduledtrips are handled by the operator.

Program Summary - July 1, 2015 through June 30, 2016

PassengersRegular: 43Elderly: 1,636Disabled: 363Disabled Elderly: 61Total Passengers: 2,103 (10 per day) Previous Year: 1,826 (9 per day)

Van Hours: 1009

Days Operated: 207

Miles Traveled: 13,950 Previous Year: 12,397

Submitted by:Tim Rooney, Recreation Director(734) [email protected]

Item # 1.


PATRICIA A. ODETTE, Mayor CITY OF WOODHAVENSHARON BONO-BEATON, Mayor Pro-Tem 21869 West RoadJAN SIKES, Council Member Woodhaven, MI 48183DAN DUDERSTADT, Council Member Phone: (734) 675-3000DARREL PENIX, Council Member Fax: (734) 675-4927RANDY ODETTE, Council Member www.woodhavenmi.orgCHRISTOPHER PAPINEAU, Council Member

DATE: July 13, 2016

TO: Mayor and Council

FROM: Tim NeighborsDirector DPS/Water & Sewer

RE: Information only

This is to inform you that I will be going out for bid to purchase new sign and banner equipment for the DPS. This equipment is used for decals on city vehicles, signs and banners for city events.

Item # 1.

Memo regarding Bid for new sign and banner equipment for DPS... of 42

DATE: Friday, July 15, 2016

TO: City Council Members

FROM: Patricia Odette, Mayor

RE: Appointment

Please be advised that at the City Council Meeting on Tuesday, July 19, 2016, it is my intent to make the following appointments to the Zoning Board of Appeals with terms expiring July, 2019:

Re-appoint: Mr. Michael Boyda

If you have any questions regarding this appointment, please contact me.

Item # A.

1. Appointment to Zoning Board of Appeals with term expiring... of 42

DATE: Friday, July 15, 2016

TO: City Council Members

FROM: Patricia Odette, Mayor

RE: Planning Commission Appointments

Please be advised that at the City Council Meeting on Tuesday, July 19, 2016, it is my intent to make the following appointments to the Planning Commission with terms expiring July, 2019:

Re-Appoint: Mr. Jeff WillerRe-Appoint: Ms. Karen KeatingRe-Appoint: Ms. Kate Odette

If you have any questions regarding this appointment, please contact me.

Item # A.

1. Appointment to Zoning Board of Appeals with term expiring... of 42

City Council - 19 Jul 2016

Documents

Transcript of City Council - 19 Jul 2016