CITIZEN’S - baybaycitydivision-deped.net
Transcript of CITIZEN’S - baybaycitydivision-deped.net
CITIZEN’S CHARTER
DEPED BAYBAY CITY DIVISION
Thursday, 2 April 2020 “Minding our school children and their communities is our core business!”
“Minding our school children and their communities is our core business!” Thursday, 2 April 2020 Page 2
Issuance of Certificate of No Pending Case Specific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
1. Preparation of the requirements needed1. Requesting party is
given the requirements checklist for compliance
2. Records personnel checks the completeness of the submitted documents
3. Records personnel forwards the requirements to the administrative section
1. Letter of Intent (stating the purpose e.g. retirement, travel abroad, benefits and etc., and signature of the requesting party)
2. 2 pieces documentary stamp
3. Service Records4. Division Clearance5. District and School
Clearance
Admin, Records, SDS
5 minutes Php30.00
For Documentary Stamp (2 pcs)
“Minding our school children and their communities is our core business!” Thursday, 2 April 2020 Page 3
Issuance of Certificate of No Pending Case Specific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
2. Validating of documents1. Administrative Officer
V checks the records if the requesting party has no pending case
2. Administrative Officer V forwards the requirements to the administrative staff for encoding of certificate of no pending case
1. Letter of Intent (stating the purpose e.g. retirement, travel abroad, benefits and etc., and signature of the requesting party)
2. 2 pieces documentary stamp
3. Service Records4. Division Clearance5. District and School
Clearance
Admin, Records, SDS
5 minutes Php30.00
For Documentary Stamp (2 pcs)
“Minding our school children and their communities is our core business!” Thursday, 2 April 2020 Page 4
Issuance of Certificate of No Pending Case Specific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
3. Action taken1. Administrative Officer
V proof reads the encoded certificate of no pending case
2. Administrative staff prints the certificate of no pending case and puts documentary stamp with a dry seal
3. SDS approves the certificate of no pending case
4. Requesting party signs the logbook upon releasing the approved certificate of no pending case
1. Letter of Intent (stating the purpose e.g. retirement, travel abroad, benefits and etc., and signature of the requesting party)
2. 2 pieces documentary stamp
3. Service Records4. Division Clearance5. District and School
Clearance
Admin, Records, SDS
5 minutes Php30.00
For Documentary Stamp (2 pcs)
“Minding our school children and their communities is our core business!” Thursday, 2 April 2020 Page 5
Releasing of Endorsement for the Approval of Request for Correction of Information in the School Records
Specific Steps Documentary Requirements
Responsible Office/Employee Duration Fees
Required
1. Preparation of the requirements needed1. Requesting party will
be given an application form requesting for correction of personal information in the school records
2. Records personnel receives and checks the completeness of the submitted documents
3. Records personnel routes the request to the Administrative Officer V
1. Duly filled-up application form
2. Original Form 137 – A (High School) or Form 137 – E (Elementary)
3. Original Birth Certificate (PSA)
4. Affidavit of two (2) disinterested parties
5. Special Power of Attorney, if request made through representative except, if mother or father filed the application
6. Photocopy of valid ID of applicant
Admin, Records, SDS
5 minutes
“Minding our school children and their communities is our core business!” Thursday, 2 April 2020 Page 6
Releasing of Endorsement for the Approval of Request for Correction of Information in the School Records
Specific Steps Documentary Requirements
Responsible Office/Employee Duration Fees
Required
2. Actions Taken1. Administrative Officer
V drafts and proof reads the endorsement
2. Administrative staff forwards the endorsement to the office of the SDS
3. SDS approves the endorsement
4. SDS staff forwards the endorsement to the records section
5. Records personnel release the approved endorsement
1. Duly filled-up application form
2. Original Form 137 – A (High School) or Form 137 – E (Elementary)
3. Original Birth Certificate (PSA)
4. Affidavit of two (2) disinterested parties
5. Special Power of Attorney, if request made through representative except, if mother or father filed the application
6. Photocopy of valid ID of applicant
Admin, Records, SDS
5 minutes
“Minding our school children and their communities is our core business!” Thursday, 2 April 2020 Page 7
Certification, Authentication, Verification EndorsementSpecific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
1. Preparation of the requirements needed1. Requesting party will
be given a Certification, Authentication, Verification application form
2. Records personnel receives and checks the completeness of the submitted documents
3. Records personnel routes the request to the Administrative Officer V
1. Student Permanent Records
2. Original Diploma3. Original Certificate of
Graduation duly signed by the Principal
4. Special Order if the applicant graduated from private school
Admin, Records, SDS
5 minutes
“Minding our school children and their communities is our core business!” Thursday, 2 April 2020 Page 8
Certification, Authentication, Verification EndorsementSpecific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
2. Actions Taken1. Administrative Officer
V drafts and proof reads the endorsement
2. Administrative staff forwards the endorsement to the office of the SDS
3. SDS approves the endorsement
4. SDS staff forwards the endorsement to the records section
5. Records personnel release the approved endorsement
1. Student Permanent Records
2. Original Diploma3. Original Certificate of
Graduation duly signed by the Principal
4. Special Order if the applicant graduated from private school
Admin, Records, SDS
5 minutes
“Minding our school children and their communities is our core business!” Thursday, 2 April 2020 Page 9
Certification/Authentication of DocumentsSpecific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
1. Actions Taken1. Admin staff receives
the documents from the requesting party
2. Requesting party logs in the logbook her/his name together with the number of copies of the documents and sign
3. Admin staff checks and stamps the documents
4. Administrative Officer V signed the documents
1. Original copy of the documents
2. Photocopy of the documents
Admin 5 minutes
Page 10Thursday, 2 April 2020“Minding our school children and their communities is our core business!”
TRAVEL REIMBURSEMENTSpecific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
1. Submits travel documents (in 2 copies) for pre-audit
1. Travel Order2. Itinerary of Travel3. Certificate of Travel
Completed4. Training Memorandum5. Certificate of Appearance6. Tickets
End-User None
2. Pre-audit and review the completeness of travel documents
Travel documents Admin. Assistant III (Accounting Section)
3 minutes None
3. Approves Itinerary of Travel & Certificate of Travel Completion
Itinerary of Travel and Certificate of Travel Completion
• Assistant Schools Division Superintendent
• Schools Division Superintendent
2 minutes
Page 11Thursday, 2 April 2020“Minding our school children and their communities is our core business!”
TRAVEL REIMBURSEMENTSpecific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
4. Prepares Obligation Request (ObR)
1. Signs ObR - (Box A)
1. Signs ObR - (Box A)
Travel Documents
ObR
• Admin. Assistant I (Budget Section)
• Head, Requesting Office
• Budget Officer
3 minutes
2 minutes
2 minutes
5. Prepares Disbursement Voucher (DV)
1. Signs DV - (Box A)
2. Signs DV - (Box C)3. Signs DV - (Box D)
• Approved ObR and travel documents
• DV
• Admin. Assistant III (Accounting Section)
• Head, Requesting Office
• Accountant III• Schools Division
Superintendent
3 minutes
2 minutes
2 minutes2 minutes
Page 12Thursday, 2 April 2020“Minding our school children and their communities is our core business!”
TRAVEL REIMBURSEMENTSpecific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
6. Prepares LDDAP-ADA/ACIC
1. Signs LDDAP-ADA/ACIC
• Approved DV
• LDDAP-ADA/ACIC
• Admin. Assistant II (Cashier's Section)
• Cashier• Accountant III• Schools Division
Superintendent
1 hour
2 minutes2 minutes2 minutes
7. Forwards to the bank the LDDAP-ADA/ACIC
LDDAP-ADA/ACIC • Admin. Aide VI (Cashier's Section)
10 minutes
Page 13Thursday, 2 April 2020“Minding our school children and their communities is our core business!”
SALARY CLAIM:Specific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
1. Submits salary documents (in 2 copies)
INITIAL SALARY (Regular/ Contractual/ Provisional):1. Letter of Intent2. Authenticated
Appointment3. Oath of Office4. DTR5. Form 76. 1st Day of Service7. Notarized SALN8. BIR Form 23059. PhilHealth MDR10.Pag-Ibig MID number11.Land Bank Account
End User
Page 14Thursday, 2 April 2020“Minding our school children and their communities is our core business!”
SALARY CLAIM:Specific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
1. Submits salary documents (in 2 copies)
INITIAL SALARY (Substitute)1. Letter of Intent2. Authenticated
Appointment3. Oath of Office4. DTR5. Form 76. 1st Day of Service7. Notarized SALN8. Land Bank Account
SUBSEQUENT SALARY1. Letter of Intent2. Authenticated
Appointment DTR3. Form 7
End User
Page 15Thursday, 2 April 2020“Minding our school children and their communities is our core business!”
SALARY CLAIMSpecific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
2. Reviews the DTR and Form 7
DTR and Form 7 Admin. Assistant III (Personnel Section)
3 minutes
3. Reviews the completeness of salary documents
Salary documents Admin. Assistant III (Accounting Section)
2 minutes
4. Computes the salary Salary documents Admin. Assistant III (Accounting Section)
3 minutes
5. Prepares the payroll
1. Signs Payroll
• Salary documents
• Payroll
• Admin. Assistant III (Accounting Section)
• HRMO
3 minutes
2 minutes
6. Prepares Obligation Request (ObR)1. Signs DV - (Box A)2. - (Box B)
• Salary documents
• ObR
• Admin. Assistant I (Budget Section)
• Admin. Officer V• Budget Officer
3 minutes
2 minutes2 minutes
Page 16Thursday, 2 April 2020“Minding our school children and their communities is our core business!”
SALARY CLAIMSpecific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
7. Prepares Disbursement Voucher (DV)
1. Signs DV - (Box A)2. - (Box C)3. - (Box D)
• Approved ObR and salary documents
• DV
• Admin. Assistant III (Accounting Section)
• Admin. Officer V• Accountant III• Schools Division
Superintendent
3 minutes
2 minutes2 minutes2 minutes
8. Prepares LDDAP-ADA/ACIC
1. Signs LDDAP-ADA/ACIC
• Approved DV
• LDDAP-ADA/ACIC
• Admin. Assistant II (Cashier's Section)
• Cashier• Accountant III• Schools Division
Superintendent
1 hour
2 minutes2 minutes2 minutes
9. Forwards to the bank the LDDAP-ADA/ACIC
• LDDAP-ADA/ACIC • Admin. Aide VI (Cashier's Section)
10 minutes
Page 17Thursday, 2 April 2020“Minding our school children and their communities is our core business!”
DOWNLOADING OF SCHOOL MOOE:Specific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
1. Submits original copy of liquidation report
1. Liquidation Report2. Cash Disbursement
Register3. Original copies of
disbursement vouchers and its supporting documents
School Head None
2. Reviews the liquidation report and its supporting documents
Liquidation report Admin. Assistant III (Accounting Section)
10 minutes None
3. Issues certification on the completeness of submitted liquidation documents
Liquidation report • Admin. Assistant III (Accounting Section)
2 minutes
Page 18Thursday, 2 April 2020“Minding our school children and their communities is our core business!”
DOWNLOADING OF SCHOOL MOOE:Specific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
4. Prepares the payroll on MOOE
1. Signs Payroll
• Certification and Liquidation Report
• Payroll on MOOE
• Admin. Assistant III (Budget Section)
• Admin. Officer V• Accountant III• Schools Division
Superintendent
20 minutes
2 minutes2 minutes2 minutes
5. Prepares Obligation Request (ObR)
1. Signs ObR - (Box A)
1. (Box B)
• Payroll on MOOE
• ObR
• Admin. Assistant I (Budget Section)
• Admin. Officer V
• Budget Officer
3 minutes
2 minutes
2 minutes
Page 19Thursday, 2 April 2020“Minding our school children and their communities is our core business!”
DOWNLOADING OF SCHOOL MOOE:Specific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
6. Prepares Disbursement Voucher (DV)
1. Signs DV - (Box A)2. - (Box C)
• Approved ObR and payroll on MOOE
• DV
• Admin. Assistant III (Accounting Section)
• Admin. Officer V• Accountant III• Schools Division
Superintendent
3 minutes
2 minutes2 minutes2 minutes
7. Prepares LDDAP-ADA
1. Signs LDDAP-ADA
• Approved DV
• LDDAP-ADA
• Admin. Assistant II (Cashier's Section)
• Cashier• Accountant III• Schools Division
Superintendent
1 hour
2 minutes2 minutes2 minutes
8. Forwards to the bank the LDDAP-ADA
• LDDAP-ADA • Admin. Aide VI (Cashier's Section)
10 minutes
Page 20Thursday, 2 April 2020“Minding our school children and their communities is our core business!”
OTHER REGULAR BENEFITS:Specific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
1. Submits documents (in 2 copies)
2. Letter of Intent3. Authenticated Appointment4. Land Bank Account
End User
2. Reviews the completeness of documents
Documents in Step 1 Admin. Assistant III (Accounting Section)
2 minutes
3. Prepares the payroll
1. Signs Payroll
• Documents in Step 1
• Payroll
• Admin. Assistant III (Accounting Section)
• HRMO• Accountant III• Schools Division
Superintendent
3 minutes
2 minutes2 minutes2 minutes
4. Prepares Obligation Request (ObR)
1. Signs ObR - (Box A)2. - (Box B)
• Payroll on MOOE
• ObR
• Admin. Assistant I (Budget Section)
• Admin. Officer V• Budget Officer
3 minutes
2 minutes2 minutes
Page 21Thursday, 2 April 2020“Minding our school children and their communities is our core business!”
OTHER REGULAR BENEFITS:Specific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
5. Prepares Disbursement Voucher (DV)
1. Signs DV - (Box A)2. - (Box C)3. - (Box D)
• Approved ObR
• DV
• Admin. Assistant III (Accounting Section)
• Admin. Officer V• Accountant III• Schools Division
Superintendent
3 minutes
2 minutes2 minutes2 minutes
6. Prepares LDDAP-ADA/ACIC
1. Signs LDDAP-ADA/ACIC
• Approved DV
• LDDAP-ADA
• Admin. Assistant II (Cashier's Section)
• Cashier• Accountant III• Schools Division
Superintendent
1 hour
2 minutes2 minutes2 minutes
7. Forwards to the bank the LDDAP-ADA/ACIC
• LDDAP-ADA/ACIC • Admin. Aide VI (Cashier's Section)
10 minutes
Page 22Thursday, 2 April 2020“Minding our school children and their communities is our core business!”
PAYMENT TO SUPPLIER/SERVICE PROVIDER:Specific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
1. Submits procurement documents (in 2 copies)
Documentary requirements for procurement as specified in COA Circular No. 2012-001.
Admin. Aide VI (Cashier's Section)
2. Reviews the completeness of procurement documents
Procurement documents Admin. Assistant III (Accounting Section)
2 minutes
3. Prepares Obligation Request (ObR)
1. Signs ObR - (Box A)
2. - (Box B)
• Procurement documents
• ObR
• Admin. Assistant I (Budget Section)
• Head, Requesting Office
• Budget Officer
3 minutes
2 minutes
2 minutes
Page 23Thursday, 2 April 2020“Minding our school children and their communities is our core business!”
PAYMENT TO SUPPLIER/SERVICE PROVIDER:Specific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
4. Prepares Disbursement Voucher (DV)
1. Signs DV - (Box A)
2. - (Box C)3. - (Box D)
• Approved ObR
• DV
• Admin. Assistant III (Accounting Section)
• Head, Requesting Office
• Accountant III• Schools Division
Superintendent
3 minutes
2 minutes
2 minutes2 minutes
5. Prepares LDDAP-ADA/ACIC
1. Signs LDDAP-ADA/ACIC
• Approved DV
• LDDAP-ADA/ACIC
• Admin. Assistant II (Cashier's Section)
• Cashier • Accountant III• Schools Division
Superintendent
1 hour
2 minutes2 minutes2 minutes
6. Forwards to the bank the LDDAP-ADA/ACIC
• LDDAP-ADA/ACIC • Admin. Aide VI (Cashier's Section)
10 minutes
Page 24Thursday, 2 April 2020“Minding our school children and their communities is our core business!”
LOYALTY CLAIM:Specific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
1. Submits documents (in 2 copies)
1. Letter of Intent2. Authenticated
Appointment3. Service Record4. Latest Pay slip5. Land Bank Account
End User
2. Reviews the completeness of documents
Documents in Step 1 Admin. Assistant III (Accounting Section)
2 minutes
3. Prepares the payroll
1. Signs Payroll
• Documents in Step 1
• Payroll
• Admin. Assistant III (Accounting Section)
• HRMO• Accountant III• Schools Division
Superintendent
3 minutes
2 minutes2 minuts2 minutes
4. Prepares Obligation Request (ObR)1. Signs ObR - (Box A)2. - (Box B)
• Documents in Step 1
• ObR
• Admin. Assistant I (Budget Section)
• Admin. Officer V• Budget Officer
3 minutes
2 minutes2 minutes
Page 25Thursday, 2 April 2020“Minding our school children and their communities is our core business!”
LOYALTY CLAIM:Specific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
5. Prepares Disbursement Voucher (DV)
1. Signs DV - (Box A)2. - (Box C)3. - (Box D)
• Approved ObR
• DV
• Admin. Assistant III (Accounting Section)
• Admin. Officer V • Accountant III• Schools Division
Superintendent
3 minutes
2 minutes2 minutes2 minutes
6. Prepares LDDAP-ADA/ACIC
1. Signs LDDAP-ADA/ACIC
• Approved DV
• LDDAP-ADA/ACIC
• Admin. Aide VI (Cashier's Section)
• Cashier• Accountant III• Schools Division
Superintendent
1 hour
2 minutes2 minutes2 minutes
7. Forwards to the bank the LDDAP-ADA/ACIC
• LDDAP-ADA/ACIC • Admin. Aide VI (Cashier's Section)
10 minutes
Page 26Thursday, 2 April 2020“Minding our school children and their communities is our core business!”
MATERNITY BENEFIT:Specific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
1. Submits documents (in 2 copies)
1. Endorsement from School Head
2. Approved Form 63. Maternity Leave
Clearance4. Medical Certificate for
Maternity Leave5. S.O. of Maternity Leave6. S.O of Return to Duty7. Medical Certificate that
employee is physically fit to work
8. Birth Certificate of Child9. Latest Pay slip10.Land Bank Account
End User
2. Reviews the completeness of documents
Documents in Step 1 Admin. Assistant III (Accounting Section)
2 minutes
Page 27Thursday, 2 April 2020“Minding our school children and their communities is our core business!”
MATERNITY BENEFIT:Specific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
3. Prepares the payroll
1. Signs Payroll
• Documents in Step 1
• Payroll
• Admin. Assistant III (Accounting Section)
• HRMO• Accountant III• Schools Division
Superintendent
3 minutes
2 minutes2 minuts2 minutes
4. Prepares Obligation Request (ObR)
1. Signs ObR - (Box A)2. - (Box B)
• Documents in Step 1
• ObR
• Admin. Assistant I (Budget Section)
• Admin. Officer V• Budget Officer
3 minutes
2 minutes2 minutes
5. Prepares Disbursement Voucher (DV)
1. Signs DV - (Box A)2. - (Box C)3. - (Box D)
• Approved ObR
• DV
• Admin. Assistant III (Accounting Section)
• Admin. Officer V • Accountant III• Schools Division
Superintendent
3 minutes
2 minutes2 minutes2 minutes
Page 28Thursday, 2 April 2020“Minding our school children and their communities is our core business!”
MATERNITY BENEFIT:Specific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
2. Prepares LDDAP-ADA/ACIC
1. Signs LDDAP-ADA/ACIC
• Approved DV
• LDDAP-ADA/ACIC
• Admin. Aide VI (Cashier's Section)
• Cashier• Accountant III• Schools Division
Superintendent
1 hour
2 minutes2 minutes2 minutes
2. Forwards to the bank the LDDAP-ADA/ACIC
• LDDAP-ADA/ACIC • Admin. Aide VI (Cashier's Section)
10 minutes
Page 29Thursday, 2 April 2020“Minding our school children and their communities is our core business!”
MONETIZATION OF LEAVE CREDITS::Specific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
1. Submits documents (in 2 copies)
1. Approved Form 62. NOSI/NOSA3. Latest Pay slip4. Certification (medical,
health, hospital needs, financial needs brought about by force majeure)
End User
2. Reviews the completeness of documents
Documents in Step 1 Admin. Assistant III (Budget Section)
3 minutes
3. Prepares the payroll
1. Signs Payroll
• Documents in Step 1
• Payroll
• Admin. Assistant III (Budget Section)
• HRMO• Accountant III• Schools Division
Superintendent
5 minutes
2 minutes2 minutes2 minutes
Page 30Thursday, 2 April 2020“Minding our school children and their communities is our core business!”
MONETIZATION OF LEAVE CREDITS::Specific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
4. Prepares Obligation Request (ObR)1. Signs ObR - (Box A)2. - (Box B)
• Documents in Step 1
• ObR
• Admin. Assistant I (Budget Section)
• Admin. Officer V• Budget Officer
3 minutes
2 minutes2 minutes
5. Prepares Disbursement Voucher (DV) 1. Signs DV - (Box A)2. - (Box C)3. - (Box D)
• Approved ObR
• DV
• Admin. Assistant III (Accounting Section)
• Admin. Officer V • Accountant III• Schools Division
Superintendent
3 minutes
2 minutes2 minutes2 minutes
6. Prepares LDDAP-ADA/ACIC1. Signs LDDAP-
ADA/ACIC
• Approved DV
• LDDAP-ADA/ACIC
• Admin. Aide VI (Cashier's Section)
• Cashier• Accountant III• Schools Division
Superintendent
1 hour
2 minutes2 minutes2 minutes
7. Forwards to the bank the LDDAP-ADA/ACIC
• LDDAP-ADA/ACIC • Admin. Aide VI (Cashier's Section)
10 minutes
Page 31Thursday, 2 April 2020“Minding our school children and their communities is our core business!”
DIFFERENTIAL CLAIMS:Specific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
1. Submits documents (in 2 copies)
SALARY DIFFERENTIAL1. Letter of Intent2. Authenticated
Appointment (Promotion)3. NOSA/NOSI4. Unadjusted Pay Slip5. Adjusted Pay Slip6. Land Bank Account
MID-YEAR & YEAR-END BONUS DIFFERENTIAL1. Letter of Intent2. Authenticated
Appointment3. NOSA4. Unadjusted Pay Slip5. Adjusted Pay Slip6. Land Bank Account
End User
2. Reviews the completeness of documents
Documents in Step 1 Admin. Assistant III (Accounting Section)
2 minutes
Page 32Thursday, 2 April 2020“Minding our school children and their communities is our core business!”
DIFFERENTIAL CLAIMS:Specific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
3. Prepares the payroll
1. Signs Payroll
• Documents in Step 1
• Payroll
• Admin. Assistant III (Accounting Section)
• HRMO• Accountant III• Schools Division
Superintendent
3 minutes
2 minutes2 minutes2 minutes
4. Prepares Obligation Request (ObR)
1. Signs ObR - (Box A)2. - (Box B)
• Documents in Step 1
• ObR
• Admin. Assistant I (Budget Section)
• Admin. Officer V• Budget Officer
3 minutes
2 minutes2 minutes
5. Prepares Disbursement Voucher (DV)
1. Signs DV - (Box A)2. - (Box C)3. - (Box D)
• Approved ObR
• DV
• Admin. Assistant III (Accounting Section)
• Admin. Officer V • Accountant III• Schools Division
Superintendent
3 minutes
2 minutes2 minutes2 minutes
Page 33Thursday, 2 April 2020“Minding our school children and their communities is our core business!”
DIFFERENTIAL CLAIMS:Specific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
6. Prepares LDDAP-ADA/ACIC
1. Signs LDDAP-ADA/ACIC
• Approved DV
• LDDAP-ADA/ACIC
• Admin. Aide VI (Cashier's Section)
• Cashier• Accountant III• Schools Division
Superintendent
1 hour
2 minutes2 minutes2 minutes
7. Forwards to the bank the LDDAP-ADA/ACIC
• LDDAP-ADA/ACIC • Admin. Aide VI (Cashier's Section)
10 minutes
“Minding our school children and their communities is our core business!” Thursday, 2 April 2020 Page 34
Payment of external and internal claims through CHECK For MDS FUND
Specific Steps Documentary Requirements
Responsible Office/Employee Duration Fees
Required1. Receives and checks the completeness of disbursement vouchers as to signatures and attachments
Cashier 2-3 Mins. None
2. Segregates vouchers charge to PS AND MOOE then prepares check for issuance
Cashier 5-10 mins. None
3. Prepares and generates ACIC for LBP and BTR FILE save to USB and prints the generated ACIC and records the issued check in the MDS ACCOUNT logbook
Disbursing Officer 10-20 mins. None
“Minding our school children and their communities is our core business!” Thursday, 2 April 2020 Page 35
Payment of external and internal claims through CHECK For MDS FUND
Specific Steps Documentary Requirements
Responsible Office/Employee Duration Fees
Required
4. Signs the check and ACIC set
Cashier 1-3 mins. None
5. Brings the Check/ACIC set to the AO V and have it countersigned and recorded before sending to the next signatory, the Schools Division Superintendent
Disbursing Officer/ Admin. Aide VI
5-15 mins. None
6. Segregates bank copy and file copy, and turns it over to the Administrative Aide VI.
Disbursing Officer 2-3 mins. None
“Minding our school children and their communities is our core business!” Thursday, 2 April 2020 Page 36
Payment of external and internal claims through CHECK For MDS FUND
Specific Steps Documentary Requirements
Responsible Office/Employee Duration Fees
Required
7. Submit the documents to the servicing bank (LBP) and retain one (1) bank-received copy for office file
Administrative Aide VI
3-5 mins.(The payment will be credited to the claimant’s LBP account within 2 Banking days upon receipt)
None
8. As soon as validated ACIC is released by the bank, the CHECKS are ready for release by the Cashier to the payees for signing of disbursement voucher and their issuance of Official Receipt
Cashier 1-10 mins. None
“Minding our school children and their communities is our core business!” Thursday, 2 April 2020 Page 37
Payment of external and internal claims through CHECK Payments for TRUST and PROVIDENT FUND
Specific Steps Documentary Requirements
Responsible Office/Employee Duration Fees
Required1. Receives the approved disbursement vouchers received from Accounting Unit.
Cashier 1 Min. None
2. Checks for completeness of attachments and signatories and sort from Trust and Provident Fund, the Cashier then prepares and sign the check
Cashier 5-10 mins. None
3. Records it in Trust Fund or Provident Fund logbook and have it signed by the Schools Division Superintendent.
Disbursing Officer 5-10 Mins. None
“Minding our school children and their communities is our core business!” Thursday, 2 April 2020 Page 38
Payment of external and internal claims through CHECK Payments for TRUST and PROVIDENT FUND
Specific Steps Documentary Requirements
Responsible Office/Employee Duration Fees
Required
4. As soon as Schools Division Superintendent signs the check, the check is now ready for release to the payee.
Cashier 1-2 mins. None
5. Issues Official Receipt and signs the “Received” Box on the Disbursement Voucher
Claimant/supplier 2-5 mins. None
“Minding our school children and their communities is our core business!” Thursday, 2 April 2020 Page 39
Payment of internal and external claims through LDDAP-ADA/ ADAFor MDS FUND
Specific Steps Documentary Requirements
Responsible Office/Employee Duration Fees
Required1. Receives the vouchers from Accounting Unit and checks for its completeness of attachments and signature
1. If a voucher has incomplete signatories, it will be sent back to concerned Unit for signature
Cashier 2-3 Mins. None
2. Segregates vouchers charged to PS AND MOOE, then encodes them and prints the LDDAP-ADA and SLIIAE.
Cashier 10-20 mins None
3. Prepares PACS (FINDES) for vouchers beyond ten (10). For claimants less than ten (10) proceed to step 5
Disbursing Officer 30 mins.- 1 hr None
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Payment of internal and external claims through LDDAP-ADA/ ADAFor MDS FUND
Specific Steps Documentary Requirements
Responsible Office/Employee Duration Fees
Required4. Generates PACS FILE (PAYROLL REGISTER) is then saved to USB for bank use.
Disbursing Officer 1 min. None
5. Prints six (6) copies of Payroll Register and Database Report.
Disbursing Officer 2-4 mins. None
6. Prepares and generates ACIC to USB for LBP use.
Disbursing Officer 1 min. None
7. Prints five (5) copies of the generated ACIC (LBP FILE)
Disbursing Officer 2-4 mins. None
8. Records in MDS ACCOUNT logbook
Disbursing Officer 2-4 mins. None
9. Brings the documents to AO V for countersigning and recording and then to the Accountant and Schools Division Superintendent for signature and approval.
Administrative Aide VI
5-15 mins None
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Payment of internal and external claims through LDDAP-ADA/ ADAFor MDS FUND
Specific Steps Documentary Requirements
Responsible Office/Employee Duration Fees
Required10. Segregates bank copies and file copies then hand it to the Administrative Aide VI.
Disbursing Officer 2-3 mins. None
11. Submits documents to the servicing bank (LBP) and retain one (1) copy for file
Administrative Aide VI
3-5 mins. None
12. As soon as validated LDDAP-ADA is released by the bank. The Administrative Aide VI then brings paid vouchers to suppliers for issuance of Official Receipt and signing of disbursement vouchers.
Administrative Aide VI
None
13. Informs School Heads through text that their monthly MOOE is already available online.
Cashier None
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Payment of external and internal claims through LDDAP-ADA/ ADA Payments for TRUST and PROVIDENT FUND
Specific Steps Documentary Requirements
Responsible Office/Employee Duration Fees
Required1. Receives the approved disbursement vouchers from Accounting Unit and checks for completeness of attachments and signatories. Incomplete signatories will be sent to concerned Unit for completion or signature
Cashier 2-3 mins. None
2. Prepares and signs the AUTHORITY TO DEBIT ACCOUNT (ADA).
Cashier 5-15 mins. None
3. Records it in Trust Fund or Provident Fund logbook and have it signed by the Accountant and the Schools Division Superintendent.
Disbursing Officer 5-15 mins. None
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Payment of external and internal claims through LDDAP-ADA/ ADA Payments for TRUST and PROVIDENT FUND
Specific Steps Documentary Requirements
Responsible Office/Employee Duration Fees
Required4. Submits the documents to the servicing bank (LBP) and retain one (1) bank-received copy for office file.
Administrative Aide VI
3-5 mins. None
5. As soon as validated ADA is released by the Bank, the Administrative Aide VI then brings paid vouchers to suppliers for issuance of Official Receipt and signing of disbursement vouchers.
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ICT TECHNICAL ASSISTANCESpecific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
1. In-charge will check the filled-up form & encodes the following information to the ICT Service Form Control Numbers.xlsx
1. ICT Service Request Form End User &IT Officer/ICT Staff
5 minutes None
2. In-charge goes to the station of the requester and check if the problem reported is present
Filled-up ICT Service Request Form
End User &IT Officer/ICT Staff
3 minutes None
3. In-charge assesses if the problem is within the ICT Unit personnel’s current troubleshooting capability
IT Officer/ICT Staff 15 minutes None
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ICT TECHNICAL ASSISTANCESpecific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
4. In-charge performs the troubleshooting procedure completely
IT Officer/ICT Staff 30-45 minutes None
5. Accomplish ICT Service Confirmation Form/Logbook
ICT Service Confirmation Form/Logbook
End User &IT Officer/ICT Staff
3 minutes None
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Recruitment of Non-Teaching and Related Teaching PersonnelSpecific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
1. Publication of vacant/new items.
Hard copies and softcopy (pdf form) of publication.
HRMO 10 minutes None
2. Disseminate memorandum – invitation to apply.
Approved division memorandum.
HRMO 2 minutes None
3. Accept applications. Pertinent documents for application:
1. Personal Data Sheet2. Latest performance rating
(if any)3. Certificate of
eligibility/trainings (if any)
HRMO, applicant 30 seconds None
4. Initial screening Pertinent documents of the applicant
HRMO 3 minutes None
5. Orientation on guidelines for evaluation of application
None HRMO 30 minutes None
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Recruitment of Non-Teaching and Related Teaching PersonnelSpecific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
6. Submit list of qualified applicants for interview and written exam to the Chairperson of the HRMPSB chairman.
Pertinent documents of applicants. Only the final list of qualified applicants will be submitted.
HRMO 5 minutes None
7. Informs qualified applicants on the conduct of interview and written exam.
List of qualified applicants. HRMO 5 minutes None
8. Evaluation (written exam) Questionnaire, Attendance Sheet
HRMO/ Administrative Assistant/ Administrative Aide
1 hour None
9. Evaluation (interview) Individual rating sheet, pertinent documents of the applicant
Human Resource Merit Promotion and Selection Board (HRMPSB)
10 minutes None
10.Applicant confirms his/her points
Individual Rating Sheet HRMPSB, applicant 2 minutes None
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Recruitment of Non-Teaching and Related Teaching PersonnelSpecific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
6. Come up with a shortlist of qualified applicants (Ranklist/RQA) for approval of the SDS.
Individual Rating Sheet, Ranklist
HRMO 10 minutes None
7. SDS approves the shortlist of qualified applicants (Ranklist/RQA)
Individual Rating Sheet, Ranklist
HRMO,HRMPSB, SDS
5 minutes None
8. Posing of the approved Ranklist/RQA in at least three (3) conspicuous place.
Approved Ranklist/RQA HRMO 5 minutes None
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Selection and Placement/PromotionSpecific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
1. Selects the most qualified applicant for the position for appointment.
Approved Ranklist, RQA Schools Division Superintendent (SDS)
1 minute None
2. Instructs the appointee to submit documents for appointment.
None HRMO 2 minutes None
3. Appointee prepares and submits documents for appointment.
Pertinent documents for appointment
Applicant 1 minute None
4. Prepares the appointment for signature of the HRMPSB chairman and the SDS.
Pertinent documents of the appointee
HRMO 5 minutes None
5. Submits the approved appointment to the Civil Service Commission for attestation.
Pertinent documents of the appointee, appointment approved by the SDS, certification of assumption to duty, position description form, oath of office
HRMO/Authorized administrative assistant/administrative aide
None
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Selection and Placement/PromotionSpecific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
6. Issues Notice of Assignment Advice to the appointee with details of the appointment (newly hired).
Approved NOAA HRMO 3 minutes None
7. Appointee assumes office (newly hired).
Approved NOAA HRMO None
8. Appointee receives appointment approved by the Civil Service.
CSC approved appointment HRMO/ Administrative Assistant/ Administrative Aide
1 minute None
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Issuance of Documents/CertificationsSpecific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
1. Employee requests issuance of documents/certifications
Request form End user 1 minute None
2. Receives the request forms
Filled out request form Administrative Assistant/Administrative Aide VI
30 seconds None
3. Prepares the document/certification
Documents necessary for the request.
Administrative Assistant/ Administrative Aide VI
3 minutes None
4. Review and sign the document/certification
Accomplished documents HRMO 1 minute None
5. Release the document/certification
Accomplished and approved document/certification
Administrative Assistant/ Administrative Aide VI
30 seconds None
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Leave Application ProcessSpecific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
1. Receives the leave application.
Duly filled out application for leave
Administrative Assistant/Administrative Aide VI
30 seconds None
2. Records the details of the leave on the teacher’s leave card and put appropriate entries on the leave application.
Duly filled out application for leave , leave card
Administrative Assistant/Administrative Aide VI
1 minute None
3. Certifies the availability of service credits.
Duly filled out application for leave, leave card
HRMO 1 minute None
4. Forwards the leave application to the approving authority for appropriate action.
Duly filled out application for leave signed by the HRMO
Administrative Assistant/Administrative Aide VI
1 minute None
5. Releases the acted leave application of the employee.
Acted leave application Administrative Assistant/ Administrative Aide VI
30 seconds None
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Salary Adjustment ProcessSpecific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
1. Receives the approved NOSA/NOSI.
Approved NOSA/NOSI Administrative Assistant/Administrative Aide VI
30 seconds None
2. Prepares and submits ARA(Agency Remittance Advice) to GSIS.
Approved NOSA/NOSI Administrative Assistant/Administrative Aide VI
5 minutes None
3. Prepares the request for salary adjustment with the ARA.
Approved NOSA/NOSI Administrative Assistant/Administrative Aide VI
3 minutes None
4. Checks and reviews the request for salary adjustment.
Approved NOSA/NOSI, ARA
Administrative Assistant/Administrative Aide VI
1 minute None
5. Releases and submits the request for salary adjustment to RPSU.
Approved NOSA/NOSI, ARA
Administrative Assistant/ Administrative Aide VI
1 minute None
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Grant of Service Credits and COC ProcessSpecific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
1. Receives the approved S.O with the attachments.
Approved S.O with corresponding attachments
Administrative Assistant/Administrative Aide VI
1 minute None
2. Records the service credits earned by the employee, on the leave card.
Approved S.O with corresponding attachments
Administrative Assistant/Administrative Aide VI
2 minutes None
3. Grant of service credits or COC to the employee.
Approved S.O with corresponding attachments
Administrative Assistant/Administrative Aide VI
1 minute None
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Receiving of DocumentsSpecific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
1. Client will hand-in the Documents for receive a) In-charge will stamp
received indicating the time, date, initial of the Documents and will log in the logbook for records purposes and clients will affix his/her signature
Completeness of Documents Records Officer/Staff
3 minutes None
2. The records personnel sort or routes the received documents to the SDS office or appropriate functional division/unit and signify receipt by affixing his/her signature
-do- -do- 10 minutes
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Releasing of Documents Specific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
1. Client will hand-in the Documents/ communicationsa. In-charge will stamp
released indicating the time, date, initial of the Documents and will log in the logbook for records purposes
Completeness of Documents/Communications
Records Officer/Staff
3 minutes None
2. In-charge will stamp released indicating the time, date, initial of the Documents and will log in the logbook for records purposes
Completeness of Documents/Communications
Records Officer/Staff
1 minute
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Releasing of Documents
Specific Steps Documentary Requirements
Responsible Office/Employee Duration Fees
Required
3. In-charge will drop into the appropriate pigeon boxes of the stamped released documents/ communications
Completeness of Documents/Communications
Records Officer/Staff
3 minutes None
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Procurement of Supplies Specific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
1. Receive signed PR from SDS for RFQ
1. RFQ Supply Officer 30 mins None
2. RFQ for canvass Complete RFQ from suppliers Supply officer, canvasser & supplier
2 days None
3. Opening of 3 complete canvass by BAC
5 BAC members signed the canvass
Supply Officer, BAC 3 hours None
4. Receives the signed canvass for Resolution and Abstract of canvass
Signed BAC Resolution and abstract
Supply officer 2 hours None
5. Receives BAC Resolution & Abstract of Canvass for PO
Purchase Order Supply officer 2 hours None
6. Gives PO to Budget, Accounting, & SDS to be signed
Signed PO Budget Officer, Accountant, SDS
3 hours None
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Procurement of Supplies Specific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
7. Receives signed PO to be serve to winning supplier
Signed PO from supplier Supply Officer 2 hours None
8. Receives items from supplier based from PO
Delivery Receipt Supply Officer, Inspector, supplier
10 days None
9. Receives DR for making IAR
IAR Inspector 2 hours None
10.Making ICS/RIS ICS/RIS Supply Officer, Storekeeper
2 hours None
11. ICS/RIS for items/materials distribution
Signed ICS/RIS from end user
Supply officer, Storekeeper
2 hours None
12.Receives signed ICS Updated Stock Card/Property Card
Supply Officer, Storekeeper
2 hours None
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Providing Technical Assistance (TA) on Curriculum and Instruction
Specific Steps Documentary Requirements
Responsible Office/Employee Duration Fees
Required
1. Collects & analyzes data Data on the latest PHIL-IRI, Quarterly Test, least learned skills, etc. of the different learning areas
Focal Person 3 weeks None
2. Identifies prioritized schools
Dashboard Focal Person/EPS 1 day None
3. Prepares TA TA Plan Focal Person/EPS 1 day
4. Informs the concerned school heads
Information Slip Focal Person/EPS 3 days before the scheduled date
None
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Providing Technical Assistance (TA) on Curriculum and Instruction
Specific Steps Documentary Requirements
Responsible Office/Employee Duration Fees
Required
5. Acts on the information given using the template & returns it to focal person
Signed Information Slip School Head/OIC 1 day None
6. Requests the CID Secretary to prepare TO
Action/Request Slip Focal person/EPS 2 days None
7. Conducts IS/ M&E/ TA Provision
M&E, Instructional Supervision & TA provision Tool
Focal person/EPS 1 day None
8. Sets schedule and sign an agreement for next visit
TA provision tool with agreement
Focal person/EPS, School Head, Teachers
1 day None
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Crafting of Division MemorandumSpecific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
1. Drafts Division Memo/Office Memo/Div. Bulletin
• Drafts of Division Memo/Office memo/Div. Bulletin
• Sources as legal basis.
Focal Person 2 hours None
2. Checks the drafted memo Checked copies of Division Memo/Office memo/ Div. Bulletin
Unit Head/OIC 1 hour None
3. Finalizes the memo for signature & approval
Finalized Division Memo/Office memo/Division Bulletin
Focal Person 1 hour None
4. Approves the memo . Division Memo/Officememo/Div. Bulletin
SDS/OIC 1 day None
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Crafting of Division Memorandum
Specific Steps Documentary Requirements
Responsible Office/Employee Duration Fees
Required
5. Forwards the memo to record
. Approved Division Memo/ Office memo/Div. Bulletin
SDS’ Secretary 10 minutes None
6. Numbers, reproduces & circulates the memo section
• Copies of approved Division Memo/Office memo/Division Bulletin
• Bond Papers
Record Section 2 hours None
7. Provides a copy to ITO A copy of Numbered Division Memo/Office Memo/ Division Bulletin
Record Section 10 mins. None
8. Uploads the memo & returns it to Record Section
A copy of Numbered Division Memo/Office Memo/ Division Bulletin
ITO 2 hours None
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Preparing Monthly Target and Performance Accomplishment (MTPA)
Specific Steps Documentary Requirements
Responsible Office/Employee Duration Fees
Required1. Revisits/ Reviews AIP • Approved AIP Focal Person
(Employee)1 hour None
2. Crafts MTPA using unified template
Unified MTPA template Focal Person (Employee)
1 day None
3. Gathers relevant MOVs MOVs per target by KRA Focal Person (Employee)
3 days None
4. Compiles MOVs by KRA in a folder
Compilation of MOVs Focal Person (Employee)
1 day None
5. Submits the MTPA to the Unit Head for checking
MTPA Focal Person (Employee)
10 mins None
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Preparing Monthly Target and Performance Accomplishment (MTPA)
Specific Steps Documentary Requirements
Responsible Office/Employee Duration Fees
Required
6. Checks & signs the MTPA • Checked/signed MTPA Unit Head 1 hour None
7. Submits the checked MTPA to DQMT for validation
Checked/signed MTPA Secretary of Functional Unit
10 mins. None
8. Validates, signs & returns the MTPA to the concerned personnel
Validated MTPA DQMT: Unit Heads/OIC
2 hours 1 day
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Preparing Travel Document on Trainings and other Activities
Specific Steps Documentary Requirements
Responsible Office/Employee Duration Fees
Required1. Request secretary to
prepare Travel Authority• Request Slip Focal Person 10 minutes None
2. Prepares two copies of the docs
2 copies of the T.O. Secretary of Functional Unit
1 hour None
3. Submits docs to the unit head/OIC for recommendation
2 copies of the T.O. Secretary of Functional Unit
10 minutes None
4. Signs for recommendation Countersigned copies of T.O. Unit Head 10 minutes None
5. Logs & forwards to SDS/ OIC c/o his/her secretary
Logbook Countersigned copies of T.O.
Secretary of Functional Unit
10 mins None
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Preparing Monthly Target and Performance Accomplishment (MTPA)
Specific Steps Documentary Requirements
Responsible Office/Employee Duration Fees
Required
6. SDS/OIC signs for approval
Approved T.O. SDS/OIC 10 minutes None
7. Logs & forwards the docs to record section
LogbookApproved T.O.
SDS’ Secretary 10 minutes None
8. Numbers, records, retains a copy for file and releases the docs
Numbered T.O. Record Section 10 minutes None
9. Reproduces a copy for file & returns the original to the focal person
Numbered T.O. Secretary of Functional Unit
10 minutes None
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Accepting School Monthly ReportsSpecific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
1. Submits reports to Record section
School Reports Personnel 10 minutes None
2. Receives reports for stamping & recording
Received School Reports Record Section 10 minutes None
3. Submits the recorded reports to the unit secretary
Received School Reports with proper documentation
Personnel 10 minutes None
4. Receives, logs and hand in the reports to the focal persons with proper documentation.
Logbook Documented school reports
Secretary of Functional Unit
10 minutes None
5. Accepts/ receives the reports from the secretary for validation, notetaking, analysis and relevant actions.
LogbookSchool Reports
Division Focal Person
10 mins None
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SDGT Collection and ValidationSpecific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
1. SMME sends memorandum to the field on the SDGT Orientation, Encoding and Validation per quarter
SMME
2. SMME with ITO conducts SDGT Orientation, Encoding and validation
SMME
3. ITO Collects the validated soft copy per district for consolidation
IT Officer
4. ITO submits the consolidated data by district to SMME
IT Officer
5. SMME harvest data from given consolidation for RMEA RMEA reporting
SMME
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SDGT Collection and ValidationSpecific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
6. SMME will share the data to the CID and SGOD for characterization, segmentation by each functional division
SDS/ASDS
7. SMME will report the result of SDGT to the SDS, ASDS, CID, SGOD and District in charge for appropriate actions and recommendations regarding the collected data before finalizing the report for RMEA
SMME
8. SMME will produce hard copy of the SDGT for submission to the regional office and Division file
SMME
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DATA PROVISION
Specific Steps Documentary Requirements
Responsible Office/Employee Duration Fees
Required
1. Submit Requesta. Receive and log
request
Planning Officer 1 minute
2. Wait for the release of the requested dataa. Identify data sourcesb. Preparation of datac. Printing of copy
Planning OfficerPlanning OfficerPlanning Officer
1 minute1 hrs - 8 hrs
3. Receive dataa. Release of Data
Planning Officer 1 minute
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CONDUCT OF RESEARCHSpecific Steps Documentary
RequirementsResponsible
Office/Employee Duration Fees Required
1. Submit research proposala. Receive research
proposalb. Screen research
proposalc. Evaluate research
proposal
SDRC Secretariat, Research CoordinatorSDRC Secretariat
SDRC Secretariat,Research Coordinator
1 minute
8 hours
8 hours
2. Receive notification lettera. Prepare notification of
results Preparation of data
SDRC Secretariat,Research Coordinator
10 minutes
3. Receive endorsement and sign MOAa. Prepare and issue
endorsements and MOA
SDRC Secretariat,Research Coordinator
3 minutes
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CONDUCT OF RESEARCH
Specific Steps Documentary Requirements
Responsible Office/Employee Duration Fees
Required
1. Conduct Researcha. Conduct progress
monitoringSDRC Secretariat 8 hours
2. Submit result of researcha. Prepare memo for
research result dissemination
SDRC Secretariat,Research Coordinator
3 minutes