CIT Updates Issue #11

Issue # 11, July-September 2010

CIT Updates

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http://jmi.nic.in Email: [email protected]

A Quarterly Online

Newsletterof FTK-Centre for Information Technology

CIT UpdatesIssue # 11

July - September 2010

FTK-Centre for Information TechnologyJamia Millia Islamia, New Dehi-110025

Website: http://www.jmi.ac.in

IN THIS ISSUE

2 Editorial

3 MIS-based Statistics onJamia Admissions-2010- Popularity of Jamia’s

Courses on the rise- Teaching and

Research Programmes- Enrolments-2010

4 Web Info- Website Visits- Website Uploads

5 JMI-MIS incorporates theSemester System

7 Network Expansion- Additional network

nodes- New Network

Connectivity inBuildings

9 Media coverage of thee-File Tracking System

12 Participation in AcademicProgramme

Aiming for implementation of e-Oovernance on its campus, the Jamia Millia lslamiaUniversity is preparing to be the country’s first varsitywith an e-File tracking systemfor its various departments. This intranet file tracking software, developed by theFTK-Centre for Information Technology (FTK-CIT) of the university, will enableauthorised users to monitor the movement and tracking of their respective files orpapers within the university.

The newfiletracking systemwillfacilitate access offilesforthe universitystaffandexpedite the work. The newflle tracking system has been built over the existinginhouse developed Management Informahon System which is an integrateduniversity-wide enterprise resource planning system.

To ensure smooth implementation of the utility across the university, a number oftraining programmes have been conducted by FTK-CITfor users in various officesof the university.

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Jamia Millia Islamia University to Get e-File

Asia’s First Monthly Magazine on e-Government


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EditorProf. Zahid Husain Khan(Email: [email protected])

Associate EditorAzizullah Khan

(Email: [email protected])

Contributors to this Issue

Dr. S. Kazim NaqviSr. System Analyst

Azizullah KhanSystem Analyst

Mohd. Wasiful HasanDatabase Administrator

Mohammad Nurul IslamComputer Operator

Junaid AkhtarTechnical Assistant

PhotographyNasir Ali Khan

Editorial

The third quarter of the year started withthe new academic session in the Universityin which the most important act iv i tywas “admissions” to various PG/UG/Diploma/Certificate programmes. It isthus quite natural to cover in this issuethe MIS-based stat ist ics on JamiaAdmissions 2010-11 . This issue a lsoincludes information about the steps takenby the MIS group to incorporate semestersystem in the JMI-ManagementInformation System. The implementationof “e-f i le Tracking System” in Jamiareceived wide media coverage, both bythe print media as well as e-newspapersand e-magazines. A report on networkexpansion gives the detai ls about the726 new Internet nodes in variousbuildings of Jamia during July-September2010. Information about the web-relatedservices are given as a routine feature.

We welcome your suggest ions andfeedback.

Zahid Husain Khan


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MIS-based Statistics on Jamia Admissions-2010

Popularity of Jamia’s Courses on the rise

2007-08 2008-09 2009-10 2010-11

No.

of

Adm

issi

on F

orm

s

Courses in Jamia are becoming more popular year after year. This is evident from the

number of Application Forms for admissions to various courses received during the past

four years. A statistical data

on the number of application

forms received during these

years is displayed in the

following graph.

The graph shows that the

number of applicants seeking

admission to various courses

in 2010-11 increased by 46.3%

as compared to admissions in

2007-08.

Teaching and ResearchProgrammes

The admission process in Jamia for the

academic session 2010-11 was completed

during July- August 2010. On the basis of the

JMI-Management Information System

(MIS), a total of 232 teaching and research

programmes are currently being offered by

the Univers i ty , which include 49 Ph.D.

programmes in different disciplines and 183

teaching programmes at the postgraduate,

undergraduate , d iploma and cert i f icate

levels.

Ph.D. programmes 49

Taught programmes:

• Postgraduate 7 7

• Undergraduate 49

• Certificate/Diploma/

Advanced Diploma 5 7

Total 232

Ph.D.programmes

Postgraduate

programmes

Undergraduate

programmes

Certificatc/Diploma/Advanced Diploma

programmes

7749

57 49

A chart showing the number ofApplication Forms received during four

academic sessions


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Website UploadsA total of 810 documents were uploaded on

the Jamia website during the 3rd quarter of

2010. Their details are given in the following.

Web InfoWebsite Visits

During July-September 2010, there were

2,74,415 unique v is i tors to the Jamia

website and the total number of web hits

during the same period was 5,99,912. A

graphical representation is given below:

Jul - 2010 Aug.- 2010 Sep.-2 010

Unique visitors

Web hits

Features uploaded No. ofDocuments

Notices and Office Orders 80

Tender Notices 45

Events and Conferences 2 1

Outreach programmes 5

Admission-related Documents 560

Profile of Faculty Members/ 34

Departments

Job Vacancies in Jamia 64

Minutes of E.C. Meetings 1

Total: 810

No.

of

Upl

oads

Enrolments-2010

During 2010, there were 5,881 new admissions (including 354 admissions in PhD programmes) in

the University sector, whereas in the School sector there were 935 fresh enrolments. Thus the

New

Ad

mis

sio

ns

PG/UG/Dip./Cert .

Ph.D.Prog.

SchoolS e c t o r

New Admissions during 2010 in theUniversity Sector and School Sector

Total Enrolments in the University andSchool Sectors during 2010

Ph.D. Programme

PG/UG/Diplomal/C e r t i f i c a t e

SchoolS e c t o r

Un

iver

sity

S

ecto

r

6,8

16

number of new admissions in all sectors of the

University during the year has been 6,816. With

this, the total number of students enrolled in the

entire University as on October 6, 2010 stands

as 18,710. Out of this. there are 14,055 students

in the University sector and 4,655 in the School

sector.

2435

2220

SchoolSector

Reg

ular

Sel

f-fin

ance School

Sector

UniversitySector

Self-Financed

9867

3009

1179

UniversitySector

Regular

Ph.D.Programme

Category


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JMI-MIS incorporates the Semester System

With the introduction of Semester System in postgraduate programmes in Jamia from theacademic session 2010-2011, the FTK-Centre for Information Technology carried out the task of

transforming various data in respect of 32 postgraduate programmes from the annual system to thesemester system. The data were transformed for the following features:

Entrance Application Form ( for updating students’ primary information),Course Information ( to create a new course based on Semester System),Subject Information ( to create newly introduced Subjects/Papers),Subject Paper Allocation ( to create admission slip to opt compulsory /optional subjects, accordingto new syllabus),Admission/Re-registration Form ( to maintain the history of a student),Admission Slip ( to generate course wise Admission Slip),Attendance Register ( to make corrections in the Course name and Session),Student Identity Card (for generating new Curriculum based Identity Card),Student Information ( for current status of Enrollment of students).

Some of the MIS-generated reports related to the Semester System are displayed in the following:

MIS-generated Admisison Slip

MIS Entry Form for Students Attendance

Photo of Students


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MIS-generated List of Examination Form

MIS-generated Admit Card


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Network Expansion

During July-September 2010, 726 new

network connections were set up in various

buildings/departments of the University,

which includes new network nodes and also

additional nodes in the existing buildings.

Their details are given below.

Switch Installed at Centre for Physiotherapy andRehabilitation Sciences

Centre for Physiotherapy andRehabilitation Sciences

Academic Staff College 4

AJK-Mass Communication Research Centre 1 0

Arab Culture Centre 1 1

Centre for Coaching & Carrier Planning 6

Centre for Culture Media & Governance 2

Centre for Management Studies 3

Centre for Physiotherapy and Reh. Sc. 6

S.M. Tonky library, Middle School 3

Sr. Secondary School 4

Ansari Health Centre 2

Building & Construction Department 4

Department of Horticulture 2

Abdul Majeed Khawaja Hostel 1

Jamia Community Centre 1

Office of the Media Coordinator 4

Proctor’s Office 2

Provost, Schools 6

Public Information Office 6

Registrar’s Office 6

V.C. Lodge 6

VC Office 3

Total nodes 223

Name of the Building/ No. ofDepartment Nodes

Faculty of Humanities & languages 1

Department of English 9

Department of Hindi 2 4

Department of Persian 8

Department of Urdu 2 4

Department of Islamic Studies 2

Department of Mathematics 4

Department of Chemistry 2

Department of Political Science 4

Department of Commerce 5

Department of Social Work 4

Department of Electrical Engineering 1

University Polytechnic 6

Dean’s Office Faculty of Education 4

Faculty of Law 3 2

Department of Art Education 1

Additional Network NodesAdditional nodes were provided at the followinglocations. India Arab Culture Centre

(Imarat Ibn Khaldun)

Computer Lab, Centre for Management Studies


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Allama Iqbal Hostel

Construction Yard,Faculty of Architecture

Centre forManagement Studies

Other Network-related Activities

Connectivity Restoration/Alteration

Spicing of OFC cable was carried out at thefollowing locations:

a. Building and Construction department

b. Faculty of Law/Centre for ManagementStudies

c. Department of Physics

WiFi Connectivity

· One Access Point was installed in VC Lodge

· One Access Point was installed at Registrar’sResidence

Connectivity for CCTV Cameras

The connectivity for CCTV cameras was providedat the following locations:

· ZH Library

· Main Campus Gate

· Department of Commerce and BusinessStudies

· VC Lodge

· Administration Building

New Network Connectivity in Buildings

Name of the Building/ No. ofDepartment Nodes

Allama Iqbal Hostel 250

Construction Yard, Faculty of

Architecture 68

CAD Lab, Department of Civil Engg. 58

Computer Lab, Centre forManagement Studies 42

K.R. Narayanan Centre for Dalit

and Minorities Studies 24

Department of Economics 1 9

Day Care Centre 18

Obaidullah Sindhi Hostel 1 1

Centre For West Asian Studies 7

M.F. Husain Art Gallery 6

Total 503

Computer Lab, Construction Yard,Faculty of Architecture


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Media Coverage of the e-File Tracking System

As part of the e-governance initiative in the University, the “e-File Tracking System” was

implemented in Jamia in the 2nd quarter of the year. This received wide media coverage in

leading news papers like the Times of India and The Hindustan Times and also in other print as well

as web media. Some of the extracts printed in the newspapers and also some references of the Web

media are given in the following:


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Web Media Coverage of e-File Tracking System

http://www.siasat.com/english/news/jamia-be-first-indian-varsity-e-file-tracki

http://www.egovonline.net/news-list/34-news/8331-jamia-millia-islamia-university-to-get-e-file-tracking.html

http://igovernment.in/site/jamia-varsity-launch-e-file-tracking-system-37914

www.newkerala.com/news/fullnews-138641.html

http://www.indiaeducationdiary.in/Shownews.asp?newsid=3334

h t t p : / / a r t s . s h i k s h a . c o m / g e t A r t i c l e D e t a i l / 2 2 9 6Jamia%20University:%20Soon%20to%20Implement%20File%20Tracking%20System

http://www.tribuneindia.com/2010/20100704/delhi.htm#9

http://news-views.in/jamia-to-be-first-indian-varsity-with-e-file-tracking/

http://education.gaeatimes.com/2010/07/02/jamia-to-be-first-indian-varsity-with-e-file-tracking-5034/

http://www.itweb.co.za/index.php?option=com_content&view=article&id=34625:philippines-pushes-ict-for-governance&catid=98

http://techatedu.com/?p=1826

http://newspolitan.com/india/education/2010/07/03/new-kerala-Jamia-to-be-first-Indian-varsity-with-e-file-tracking

http://www.ifg.cc/index.php?option=com_content&task=view&id=31087&Itemid=128

h t t p : / / w w w. j o r b i t . c o m / n e w s - d a i l y. p h p ? h t t p : / /headlinesindia.mapsofindia.com/education-news/university/jamia-to-be-first-indian-varsity-with-efile-tracking-54749.html

http://topinews.com/mainstream/2010/07/02/jamia-to-be-first-indian-varsity-with-e-file-tracking

http://www.mynews.in/news_details.php?nid=67285


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http://www.goodgov.in/content/2010/jul/06/jamia-varsitys-to-launch-an-e-file-tracking-system/

http://www.southasiamail.com/news.php?id=72923

http://www.esocialsciences.com/News/NewsDetails.asp?Newsid=845&newstype=1

http://www.indiaedunews.net/Delhi/Jamia_to_be_first_Indian_varsity_with_e-file_tracking_11975/

http://www.mynews.in/News/Jamia_to_be_first_Indian_varsity_with_e-file_tracking_N67285.html

http://www.btechguru.com/viewNews.php?NID=97b3d2bc174c4e0c

http://www.sentinelassam.com/national/story.php?sec=2&subsec=3&id=40566&dtP=2010-07-03&ppr=1

http://movies.sulekha.com/news/entertainment/news/jamia-to-be-first-indian-varsity-with-e-file-tracking.htm

http://123.108.40.125/?cat=15

http://www.twocircles.net/2010jul02/jamia_be_first_indian_varsity_e_file_tracking.html

http://www.mediaticks.com/news/displaynews.php?nid=1&snid=1&i=/43/20100702/812/tnl-jamia-to-be-first-indian-varsity-wit_1&f=1&title

http://www.indiavision.com/news/article/education/73881/

http://www.ignoupapers.in/2010/07/03/jamia-to-be-first-indian-varsity-with-e-file-tracking/5121795/index.html

http://www.headlinesfeed.com/viewnews/jamia-to-be-first-indian-varsity-with-e-file-tracking/528423


CIT Updates

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The Editor, “CIT Updates”

FTK-Centre for Information TechnologyJamia Millia IslamiaNew Delhi-110025

(Email: [email protected] )

Participation inAcademic Programme

Prof. Zahid H. Khan, Director, FTK-

Centre for Information Technology

del ivered an invi ted ta lk on

“e-Management and e-Governance

of Higher Education Institutions” in

the sess ion on “Governance in

Higher Educat ion: Role of

Technology and Future Trends” in

the “Digi ta l Learning India

Conference, eIndia 2010”, at

Hyderabad Internat ional

Convention Centre, held during 4-6

August 2010 at Hyderabad, India.

eIndia 2010 zhkhan Search

eINDIA 2010/Digital Learning/Higher Education/Prof Z.H. Khan/Panel_07

Elets Technomedia

URL: http://www.youtube.com/watch?v=DRXfj4FhslY

CIT Updates Issue #11

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Transcript of CIT Updates Issue #11