Circular - Gujarat Technological Universityold.gtu.ac.in/Honorarium/TA DA Circular final...
Transcript of Circular - Gujarat Technological Universityold.gtu.ac.in/Honorarium/TA DA Circular final...
Ref: GTU/Circular/TA- Hono./2020/4709 Date:01/07/2020
Circular
Travelling Mileage Allowance is being reimbursed as per circular No. Ref. GTU/Circular/TA-
Hono./2018/2046 with effect from 31/03/2018. However, this circular will be applicable from
1st July , 2020 for claiming rate of mileage allowance of travelling, Daily Allowance etc. for
Faculties, Principals, Director, Deans, invited guest, experts, examiners for University
exams/workshop/ seminar etc. who are engaged by the duty assigned/invited by university is as
follows:
1) If travelled by own car or by hired taxi, road mileage at the rates mentioned below as per
actual to and fro kilometer of travelling.
Must produce copy of RTO registration book (certified by expert/examiner) & Toll
tax receipt / proof of FasTag payment .
For Vehicle having CNG facility, rate of Petrol will be paid only if, there is no CNG
station within 75 kilometer of Journey and same should be certified by claimant.
Which fuel is used for travelling (own car), if clearly not identified, actual travelled
kilometer will be reimbursed at the minimum of above rate i.e. rate of Rs.4/- per
kilometer.
If copy of R.C. book/ original taxi bill/original tickets is not attached, travelling
allowance will be paid as per GSRTC or AC chair car train fare, whichever is less
along with local conveyance allowance whenever applicable.
2) If travelled by scooter/motorcycle or by any two wheel vehicle, Road mileage @ ₹ 2/- per
km will be paid.
Sr. No. Type of fuel used Rate per km
1 Petrol ₹ 8/-
2 Diesel ₹ 7/-
3 CNG ₹ 4/-
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3) For calculating travelled kilometer ( variation of maximum 10 kilometer is allowed one
side)
During semester, starting point will be Institution/college/university from where
they are coming will be allowed and
During vacation time / Holiday, starting kilometer from residence of a person will
be allowed.
If examiner is on vacation period then it is mandatory to attach proof of the same as per
Annexure- A, otherwise institute to institute will be allowed
4) When two experts from the same city come to the same exam center in a single vehicle on
the same day, then travelling allowance for only one car at the rate applicable is admissible.
It will be appreciated, if in above mentioned situation they travel by same vehicle.
5) Due date for payment of Travelling Allowance bills:
The claim for travelling allowance including daily allowance shall be considered to have
fallen due for payment on the date succeeding the date of completion of a journey or on
the first date of next calendar month to which the claim relates. However, due date for
payment does not invoke right to claim the Travelling Allowance bills. Such allowance will
be paid after due verification by the University by on-line mode only.
6) Wrong/Excessive claim of Travelling Allowance Claim:
In case of wrong/Excessive claim, appropriate action will be taken by the University
Authority in addition to deposit of the excessive claimed amount.
7) Utmost care should be taken to avoid overwriting and correction in the bill/form, however
in unavoidable circumstances initial should be put nearby correction in bill/form by
claimant.
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8) For E-Transfer, following details must be required to produce:
Cancelled Cheque
OR
Bank Account no.
Bank Name, branch and Branch code
A/c type (SB/CB)
IFSC code
A. Travelling Allowance, Dearness Allowance & Accommodation
1. Travelling to Place of Duty is up to 50 km (One Side)
Sr.
No.
Particulars Travelling Allowance Dearness
Allowance
Accommodation
1 Travelled by own
Vehicle
Actual Kilometer Travelled
as per road mileage
₹ 200 Not Applicable
2 Travelled by taxi
like Ola, UBER
etc.
Actual bill but maximum
up to Actual kilometer
travelled @rate of Rs. 7/-
per km
₹ 200 Not Applicable
3 Travelled by
Ordinary Bus
(GSRTC /
AMC/BRTS)
As per Actual ₹ 200 Not Applicable
4 Any other mode
(Except car
sharing/pooling)
As per actual claim but
maximum up to ₹ 200 (to
& Fro)
₹ 200 Not Applicable
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2. Travelling to Place of Duty is More than 50 km (one side)
(i) Duty to be performed for single day
Sr.
No.
Particulars Travelling Allowance Dearness
Allowance
Accommodation
1 Travel by own
Vehicle
Actual Kilometer
Travelled as per road
mileage
₹ 400 Not Applicable
2 Travel by hired
Vehicle
Actual Taxi bill but
maximum up to Actual
kilometer travelled @rate
of Rs. 9/- per km
₹ 400 Not Applicable
3 Travel by Ordinary
Bus and Second
class Railway
Actual fare will be
reimbursed, as per claim
₹ 400 Not Applicable
Travel by Luxury
Bus or Railway
higher than
Second class but
limited to AC II
Tier
Actual fare will be
reimbursed, only if
Original Ticket for
travelling to Destination
and Copy of the Return
Ticket is produced
₹ 400 Not Applicable
Local Conveyance
For travel
between railway
station/Bus
station and place
of duty/meeting
by auto, local
bus, taxi like Ola,
UBER etc.
Actual fare but maximum
up to ₹ 200 per day
- -
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Note:
1. For claiming Travelling Allowance Original Taxi bill if any and toll tax receipt / bus
ticket / railway ticket / Air ticket with boarding pass must be attached with bill.
2. Travelling Allowance as per road mileage & Toll Tax / FasTag payment only will be
reimbursed for travelled by car.
3. For performing duty more than one day at same place, DA will be paid for all days
(including Sunday or holiday), and Travelling Allowance will be paid only once.
4. For performing duty more than one day at same place and If Travelling kilometer is
more than 100 (Single side) then Travelling allowance will be paid only once, DA will
be paid for all days and Accommodation is allow as per note no.6
5. Duty to be performed for more than one day Accommodation facility is allowed for
(n-1) * Rs. 1000 or Actual charges paid, whichever is less. “n” means Total number of
days of duty, including public holiday/Sunday.
For claim of Accommodation facility by Examiner, Center – In charge is mandatorily
required to provide certificate as per “Annexure-B” that they do not have Guest
House facility
6. External Examiner/ Internal Examiner (Only for out station duty) appointed for
University Exams will be eligible for claiming accommodation as per above note 4 and
5.
7. Receipt of the Accommodation charges paid by the examiner is mandatorily required
to be attached.
8. If particular Exam center is providing paid Guest House facility, receipt for the same is
also required to be attached.
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B. For cases other than (A) above:
1. Bill claimed for Travel By Air, copy of ticket with Boarding Pass and prior approval of
Hon. Vice Chancellor is mandatorily required to be produced.
2. In case of Experts/Examiners are coming from other universities, Institutes/colleges (not
affiliated with GTU), if travelled by hired taxi then they will be paid as per actual bill only
if original Taxi Bill is attached.
3. For Sports /NSS/Cultural Related Activity:
As per circular/ Rules/ Guidelines/handbook of concernedsection.
4. For any Government project /Grant related work
(As per guidelines of grantee ( if not specifically provided, as per GTU norms)
5. For NITTR Expert
(As per Memorandum of Understanding)
Note: For all the other programs/workshop/meetings etc., where separate rules are not
prescribed by University, general rules will be applicable.
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C. Honorarium/Remuneration: Honorarium is paid to experts/examiners/faculties and other officers for the exam related
work as below.
1. For University exams: Honorarium for exam and various other university works will be paid as per circular Honorarium/Appreciation for Exam Related works
(A) During Exam Day Revised Rates (Theory Exam)
Centre-in-charge ₹ 275/- per exam session
Zonal officer ₹ 275/- per exam session
GTU coordinator(Theory exam) ₹ 250/- per exam session
(External Practical exam) ₹200/-per day
Handling of Answer Books By GTU
Coordinator (Only for Manual assessment)
₹0.5/- per Answer Book received for Manual assessment
(Subject to 100% completion of assessment allocated to
institute within prescribed time limit)
Observer ₹ 250/- per exam session
Squad Member ₹ 270/- per exam session
Peon ₹ 100/- per four exam Blocks
Sweeper ₹ 100/- per 10 exam block
Contingency for Conducting Exam ₹ 1500/-per semester exam(Regular)
₹ 750/-per semester exam(Remedial)
Printing (Photostat) question papers ( including
theory and Practical Exams)
₹ 1/- per page
Printing and downloading of student exam form, hall
ticket, block arrangement etc. ( including theory and
Practical Exams)
₹ 2/-per student appearing for exam
Manuscript preparation: [It is compulsory to provide
assessment chart and solution for Numerical
questions/MCQs, otherwise remuneration will not be
paid to the concerned faculty]
₹ 850/- per Manuscript for UG and Diploma Courses
₹ 1100/- per Manuscript for PG courses
₹1400/- per Manuscript for Diploma Engineering Bridge
Course
₹ 1500/- per question paper for M.phil
Stationery Supervisor cum reliever for 300 students ₹ 200/- per exam session
Numbering Supervisor cum reliever for 300 students ₹ 200/- per exam session
Stationery cum Numbering Peon per 300 students ₹100/- per exam session
Minimum Honorarium for examining answer books ₹ 50/-
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Student activity
(a) ₹ 1/- per student per semester(for student section related activity)
(b) ₹ 1/- per student per semester(for account section
related activity)
DVD writing (Note:2) ₹ 200 / per exam session
Sr. Supervisor ₹ 250/- per 6 Block
Jr. Supervisor ₹ 200/- per exam session
(B) Examining answer books (Note:4)
(1) Manual Assessment
For UG/PG courses(including PhD) ₹ 15/- per Answer Book
For Diploma courses ₹ 10/- per Answer Book
(2) E-assessment ₹ 15/-per answer book (Minimum 20 answer book per
day)
(D) Research week-review exam(For
PhD/ME/M.Pharm)
• External examiner:₹ 2000/-per day
• Internal supervisor: ₹ 500/-per day ( For PhD
Exam only )
(E) DP-I/,DP-II/ITD/Dissertation exam • External examiner: ₹ 2000/-per day
Note:
(1)It is compulsory to complete assigned exam related work within prescribed time limit by faculty/staff without
fail.
(2) If DVD of CCTV footage of all blocks will be submitted by institute then only remuneration be paid to
GTU Co-ordinator and Centre-in-charge.
(3)For multiple duties performed simultaneously, higher out of all the duties performed will be paid.
(4) Remuneration at the rate of Rs. 6/- per answer book will be paid, if assessment is not completed within
prescribed time limit. (15 days for 100 answer books and 4 extra days for each additional 100 answer books.
(F) University Practical (External) Examination
Particulars Rates
₹
Travelling
Allowance
₹
Dearness
Allowance
₹
Maximum
Number of
person
(a) For Ph.D. :
DPC Review/Open Seminar
DPC Member / Co -Supervisor ₹ 1000/DPC/person GTU Prevailing Norms Not Applicable 4
Supervisor ₹ 1500/DPC GTU Prevailing Norms
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Public Viva Voce
External Thesis Evaluator ₹ 6000 [4000 per
Thesis Evaluation
and 2000 per viva-
voce]
As actual claimed Not Applicable 3
Supervisor/DPC member/Co-
Supervisor
₹ 1000 per person GTU Prevailing Norms Not Applicable 4
Research Proposal Presentation/Research council/ Doctoral Research committee/Adhoc committee equivalent
to Doctoral Research Centre/Recognition of Research Centre / Any other Special meeting on contingency basis
Expert / Member ₹ 2000 per day As actual
claimed
(b) For M.phil.:
External Dissertation Evaluator ₹ 2000/ per day GTU Prevailing Norms Not Applicable
Internal Examiner
₹ 500/ per day As per the
Prevailing GTU Norms
Not Applicable
(c) For BE / Diploma Engineering:
External Examiner ₹ 350/per day GTU Prevailing Norms GTU Prevailing
Norms
01
Internal Examiner ₹ 350/ per day NIL NIL 01
Lab Assistant /Curator /Instructor
/Mechanics/
Computer /charge man
₹ 275/ per day NIL NIL 01
Electrician ₹ 125/ per day NIL NIL 01
Peon (or Hamal) ₹ 100/ per day NIL NIL 01
(d) For ME/MCA:
External Examiner ₹ 350/ per day GTU
Prevailing
Norms
GTU Prevailing
Norms
01
Internal Examiner ₹ 350/ per day NIL NIL 01
Lab Assistant/Computer
programmer
₹ 275/ per day NIL NIL
01
Electrician ₹ 125/ per day NIL NIL 01
Peon (or Hamal)
₹100/ per day NIL NIL 01
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(e) For MBA /MBA (Integrated)
External Examiner ₹ 350/- per day GTU
Prevailing
Norms
GTU Prevailing
Norms
01
Internal Examiner ₹ 350/per day NIL NIL 01
Peon (or Hamal) ₹ 100/per day NIL NIL 01
(f)For Pharmacy Exams
Laboratory Experts ₹350/ per day N.A N.A 02
External Examiners ₹ 350/per day GTU Prevailing Norms GTU Prevailing
Norms
01
Internal Examiners ₹ 350/ per day NIL NIL 01
Lab Assistant ₹ 275/ per day NIL NIL 01
Store-keeper ₹ 275/ per day NIL NIL 01
Electrician ₹ 75/ per day NIL NIL 01
Gas Mechanic ₹ 75/per day NIL NIL 01
Peon (or Hamal)
₹ 100/ per day NIL NIL 01
Note:
(1) It is compulsory to complete assigned exam related work within prescribed time limit by faculty/staff without
fail.
(2) For 1st and 2nd year practical examination, 4 batches should be formed per day for maximum 66 students. For
remaining years , 3 batches should be formed per day for maximum 45 students.
(3) For multiple duties performed simultaneously during practical examination, higher remuneration out of all
the duties performed will be paid.
(4) All the staff of the institute can be given duty as an internal staff which is to be certified by Principal of
institute / college.
(5) Remuneration will be paid only to those staff members whose services are required during examination
work. Staff member shall be entitled for remuneration only if he/she is holding full time post in the institute.
Centre-in-charge is mandatorily required to provide certificate as per “Annexure-C”
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Annexure-A (ON THE LETTER HEAD OF COLLEGE / INSTITUTE)
CERTIFICATE
This is to certify that, Mr./Ms/Mrs.____________________________ has
been availing/availed vacation from date__________ to ____________.
As per our Institute record His/Her residential address is as mentioned
below:
SIGN OF EXAMINER SIGN AND SEAL OF THE PRINCIPAL
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Annexure-B (ON THE LETTER HEAD OF EXAM CENTER)
CERTIFICATE THIS is to certify that the Practical Exam is conducted on dates ______
&________& _________at _______________Exam Center for the
subjects _______________and our college does not have Guest House
Facility for the Examiner.
SIGN AND SEAL OF THE PRINCIPAL/CENTER- IN- CHARGE
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Annexure-C (ON THE LETTER HEAD OF COLLEGE / INSTITUTE)
CERTIFICATE THIS is to certify that all the Internal staff members whose services are
taken during examination Summer/Winter-________, are holding full
time post in our institute/College.
SIGN AND SEAL OF THE PRINCIPAL/CENTER- IN- CHARGE