Projekt Tools: Subversion, Wiki Nikolay Nachev Seminar StuPro cims 14.07.2009 cims.
CIMS FMS. CIMS Navigation Tips Function keys Working with spool files/ jobs CIMS navigation.
-
Upload
edith-rance -
Category
Documents
-
view
233 -
download
1
Transcript of CIMS FMS. CIMS Navigation Tips Function keys Working with spool files/ jobs CIMS navigation.
Function Keys
• Function Keys – “F” keys– F1 –Help– F3 – Exit– F4 – Lookup– F5 – Refresh– F12 – Cancel
• Field Exit– Defined by keyboarding mapping
CIMS Navigation
• Assignments• Menus
– Choose menu number to enter menu option– Use Enter key to go to previous menu
• Command Screens– Used to add, change, lookup, index, and delete
information.– Use “E” to go to previous screen
AS400 Commands• Use Escape to access AS/400 Operational
Assistant (TM) Menu – Work with printer output
• 2 to change printer
• 4 to delete
• 5 to view online
• 6 to release
– Work with jobs • Statuses – JOBQ, ACTIVE, MSGW, OUTQ
CIMS Products
FMSFMS• Account Codes• Budget• Vendors• Accounts
Payable
Oregon Feature Code
EMSEMS• Employees• Assignments• Deductions• Payroll Processor
FMS systems
General Ledger General Ledger SystemSystem
Bank AccountsBank Accounts
Purchasing/APPurchasing/AP
General Ledger
• General Options
• Document IDs
• Chart of Accounts– Account structure– Account codes
• Account Transaction Activity Lookup
• Reports
General System Options
• Access to accounts
• Purchasing options
• Receiving options
• Accounts Payable options
Document IDs
• Any item that requires a numbered control is considered a Document– Checks– Purchase orders– Deposits
• Document numbering – user input or system generated
Define Account Code Format
• Define format used (state defined)
• Define elements used by district
• Define length of elements
• Define type of characters used in elements
• Define element codes
Defining New Accounts• Define account elements
– Fund – 100 – “General Fund”
• Define account codes – function object combination– 1111.111 “Certified Salaries/ K-3” – Determines account financial classification
• Define account code “strings” – Fund.Function.Object.Area. Subarea Ex.
100.1111.111.130.000 – Program will allow entry of beginning balance– Program determines status of account string
Account Keywords
• Keywords are used to attach items to make automatic entries
• Several Keywords are required– Interfund– Interfund_ems– Payable– Backup_withhold
Account Restrictions
• Restrict access by account or account element
• Set online PO approval routing
Account Balance lookup
• Lookup account online to view– Beginning balances– Closed adjustments/transactions– Unclosed adjustments/transactions– Remaining balance
Journal Entries
• Types of journal entries– Adjusting – transactions– Budget– Encumbrance
• Must be balanced transaction – debits equal credits
Month End
• All users need to be out of FMS & EMS
• Close month as many times as needed
• Associates transactions with month name
Bank Accounts
• Bank accounts – define GL number to post transactions to– Inter-fund transfers through 999 account– Keyword determines interfund entries.
Cash Clearing
• The total amount of cash in bank (for all funds) is not recorded in an “interfund”account.
• A “Cash Clearing Fund” (999) with an interfund account is defined.
• The Cash Clearing Fund (999) account is identified on the bank identifier screen as the general ledger cash account.
• The system automatically adjusts the interfund accounts each time a cash transaction between funds is recorded to keep all funds in balance.
• The total of all funds’ Cash in Bank account balances should always match the actual cash in bank.
Deposit – Cash Clearing
Interfund Account
999.0101.900.000.000
General Cash Account
100.0101.900.000.000
General Revenue Account
100.1111.000.000.000
Grant Revenue Account
250.1111.000.000.000
Grant Bank Account
250.0101.900.000.000
Deposit $500,000 - $200,000 to general fund and $300,000 to Grant Fund
500,000.00
200,000.00
300,000.00
200,000.00300,000.00
200,000.00
300,000.00
Purchasing/ Accounts Payable
VendorVendorssPurchasPurchas
e Orderse Orders
AccountAccounts s
PayablePayable
RequisitioRequisitionsns
Purchasing/ AP
• Vendor setup and maintenance
• Requisitions
• Purchase orders
• Online approval
• Invoice batches
Purchasing Defaults
• Ship – to address
• Purchase order messages
• Purchase order defaults
• Vendor categories
Vendor records
• Vendor demographics
• Hold payments
• Payment priority
• Liability account keyword
• 1099 vendor status
• Vendor category
Purchasing/ Accounts Payable
VendorVendorssPurchasPurchas
e Orderse Orders
AccountAccounts s PayablePayable
RequisitioRequisitionsns
Requisitions
• Requisition by “Req” document and vendor– Ship to information– Blanket requisition or detail requisition– Account information
• Print requisition forms
• Approve requisition
Purchasing/ Accounts Payable
VendorVendorssPurchasPurchas
e Orderse Orders
AccountAccounts s PayablePayable
RequisitioRequisitionsns
Purchase Orders
• Add purchase order by vendor
• Create purchase order from requisition
• Print purchase order– Encumbrance
• Approve purchase order
AP Checks
• Check writer – all posted invoices to be paid
• Manual check – posted invoices or directly update accounts
NWRESD Contacts
• Direct Line – (503) 614-1688
• Toll free – 1-888-990-7500 ext 688
• E-mail – [email protected]