CIMS Contract Overview

Dale DeFilippsBranch Chief, PGO

CIMS Contracts Office

Dale DeFilippsBranch Chief

Amanda HaynesContracting

Officer

Steve LesterContracting

Officer

Maryann SchlemmerContracting

Officer

Alan SimsTeam Lead

General Overview of Contracts & Structure

Procurement Integrity Non-Disclosure Agreement COI Certification

Contractor Performance Evaluations PWS requirements QASP Performance Rating Form

Clearances (minimum) Human Subjects, OMB,

Privacy Act, and IT Security

No Zero Dollar PRs

Multiple award ID/IQ performance based service contracts

CPMO, PGO, Program , SB, and Contractor Review and Comment Cycle

Key Roles & Responsibilities

Ombudsman

Task Order Protest

Debriefings

Current State

CITS – current information mgmt services contract NGIT and LMIT awardees Extended until April 6, 2011 (tasks can run an

additional 3 months after the April end date)

Management Consulting Variety of contracts and task orders, e.g. GSA MOBIS,

GWACs

ITISS – IT infrastructure support services contract Perot award through Dept of Army contract

Contract Comparison

CITS CIMS

One domain Information Management

Three domains Information Management, IT

Infrastructure, & Management Consulting

One award type (F&O) 3 award categories by business type F&O, SB, 8(a)

Duration 7 years Duration 10 years

Two awards 30 prime contractors (different companies)

55 awards Over 150 named subs/partners

Total value ~$1B Total value $5B $3B IM, $1B ITI, $1B MC

CIMS Prospectus

Broad and flexible scope and access to diversified

talent Many specialty labor categories Facilitates small business and 8(a) goals Performance based focus

CIMS fosters contractor work off-site

Explicitly enables teleworking

Government issued equipment not required but allowed

CITS/CIMS Transition Issues

Approximately 48 CITS task orders will be expiring between February 1 and June 30, 2011 and will be re-competed under CIMS

Completed RFTOPs must be received by the CIMS CPMO office at least three months before the requested performance start date. CPMO will review and forward to PGO. For expiring orders program offices may need to allow additional time for contractor transition in case a new (non-incumbent) contractor receives award .

CITS/CIMS Transition Issues

COTRs will make recommendations on small business or 8(a) set aside determinations including technical rationale and justification. PGO and the small business specialist will review and the contracting officer will make the final determination.

RFTOPs sent to the contractors for competitive proposals will initially be e-mailed from the PGO Contracting Officer

Inventory of CDC requirements to be procured under CIMS CITS, non-CITS contracts administered by CDC

(GWACs, GSA etc), interagency agreements, new requirements

Performance-based service acquisition (PBSA)

Performance-based service acquisition (PBSA) is the preferred method of contracting for services and supplies

Results in better quality services and timely responses

PBSA is contracting for results, not just best efforts

Essential elements include: Performance requirements described in terms of "what"

the required output is, and not "how" the work is to be accomplished

Performance standards or measurements, which are the criteria for determining whether the performance requirements are met

Appropriate performance incentives, either positive or negative

Surveillance plan that documents the Government’s approach to monitoring the contractor’s performance

Performance-based service acquisition (PBSA)

Performance Standards/Metrics: Reflect the level of service required by the Government

to meet performance objectives Standards may be objective (e.g., response time), or

subjective (e.g., customer satisfaction) Service level agreements are performance standards

that translate customer’s priorities into measurable performance outcomes

Performance standards use commercial standards where practicable, ensure the standard is needed and not unduly burdensome, and must be measurable, easy to apply, and attainable

Performance-based service acquisition (PBSA)

Performance Incentives May be positive or negative; monetary or non-monetary If a financial incentive is promised, funding for the

incentive must be committed at the time of task order award

Examples of monetary incentives include: Incentive fees Share-in-savings Negative monetary incentives (can be included if the

desired results are not achieved, deduction should be equal to the value of the service lost)

Examples of non-monetary incentives include: Positive performance evaluation Automatic extension of contract term or option exercise

Performance-based service acquisition (PBSA)

Quality Assurance Surveillance Plan (QASP)

• The QASP is a plan for assessing contractor performance to ensure compliance with the Government’s performance objectives

• Describes the surveillance schedule, methods, performance measures, and incentives

• The QASP is included as part of the PWS and inspects the outputs, not the process

• The level of surveillance should be commensurate with the dollar amount, risk, and complexity of the requirement

CIMS Awardees

Full list by category posted on CPMO website

Each domain and business category has 3-11 awardees

43 percent of the awardees are small business or 8(a) companies

Small business and 8(a) companies will receive first consideration for RFTOPs

Information Management Domain

Full and Open Business Category

Accenture National Security Services, LLC Booz Allen Hamilton Business Computer Applications Deloitte Consulting LLP Dell Perot Systems

IBM ICF Incorporated, LLC Lockheed Martin Northrop Grumman Science Applications International Corp. SRA International, Inc.

Information Management Domain

Small Business Set-Aside Category 2020 Company Business Computer Applications DB Consulting Group, Inc. Emergint Technologies, Inc. 

8(a) Set-Aside Category 2020 Company DB Consulting Group, Inc. Emergint Technologies, Inc.

IT Infrastructure Domain

Full and Open Business Category

Accenture National Security Services, LLC Booz Allen Hamilton CACI Ciber, Inc. CSC

Dell Perot Systems HP Enterprise Services, LLC IBM Lockheed Martin Northrop Grumman Unisys

IT Infrastructure Domain

Small Business Set-Aside Category Amdex Buccaneer Computer Systems & Service Emergint Technologies, Inc. Human Touch, LLC

   8(a) Set-Aside Category

Buccaneer Computer Systems & Service Chickasaw Emergint Technologies, Inc. Human Touch, LLC

Management Consulting Domain

Full and Open Business Category

Booz Allen Hamilton CSC Deloitte Consulting LLP IBM ICF Incorporated, LLC

Lockheed Martin Price Waterhouse Coopers LLP Sapient SRA International, Inc Unisys

Management Consulting Domain

Small Business Set-Aside Category Amdex Cadence Group Associates, Inc. Carter Consulting, Inc. SciMetrika

  8(a) Set-Aside Category

Carter Consulting, Inc. Cloudburst Consulting Group SciMetrika Total Solutions, Inc.

RFTOP Process Flow ChartProgram Office

develops RFTOP package

CPMO reviews RFTOP

package CPMO forwards RFTOP

package to PGO

PGO reviews RFTOPContract

ing Officer issues RFTOP

Q & A period

Contractors

submit proposal

s

Proposals

reviewed

Task Order issued

and work

commences

Program Office Develops RFTOP Package

Identify Program Needs Develop Statement of Work (Performance

Work Statement) Deliverables – include monthly report Schedule (include transition time) Quality Assurance Surveillance Plan (QASP)

Recommend appropriate Domain and Business Category

Develop Technical Evaluation Criteria Develop Independent Government Estimate

(IGE) Loaded Labor Rates

Include Attachments and links

Program Office Develops RFTOP Package (cont’d)

Request Clearances Include response in RFTOP package

Enter Procurement Requisition (PR) in ICE No zero dollar PRs

Forward RFTOP Package to CPMO Selects members of the Technical Evaluation

Panel Only FTEs At least 50% must be certified COTRs One member cannot be supervisor of another member

Upon issuance of RFTOP, sets up time for Panel to convene

CPMO Review

CPMO reviews RFTOP Package

CPMO returns package to Program Office Questions Recommended changes Incomplete package

CPMO assigns RFTOP number Will be numbered by fiscal year, domain & sequential

number RFOP number is identifier until task order is issued

CPMO forwards completed RFTOP Package to PGO

Other Important Information

COTRs will need to be trained in the following areas:

Reviewing and evaluating technical proposals

Post -award administration - - COTR duties and

responsibilities

Task order funding - - application of bona fide needs

rule, severable/non-severable services

Personal Services

Unauthorized Commitments