choose civility - MCS4Kids 07_28_14 w… · choose civility The ~'1()desl() City Schunls Board of...

choose civility

The ~'1()desl() City Schunls Board of Education supports the cnunty-vvidt> "Choose Civility" initiativl' dnd pledges to encourage and modd civil behavior.

MODESTO CITY SCHOOLS BOARD OF EDUCATION AGENDA

BOARD ROOM IN THE STAFF DEVELOPMENT CENTER 1358th REGULAR MEETING

July 28. 2014

Period for Public Presentations 6:15 p.m.*

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent's office, 576-414l. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Any writings or documents that are public records and are provided to a majority of the governing hoard regarding an open session item on this agenda will be made available for public i~spection iri the District office located at 426 Locust Street during normal business . hours.

* Times are approximate. Individuals ~ishing to address anagendaitem should plan accordingly.

A. INITIAL MATTERS:

3:00 to 3:01

3:01 to 6:00

1. tail to Order.

2. Closed Session ..

Public comment regarding closed session items will be received before the Board goes irito closed session .

. 1 Public Employee Performance Evaluation Title: Superintendent

~ Goals for 2014-15

.2 Public Employee Performance Evaluation Title: Principals

.3 Conference with District Labor Negotiator: Craig Rydquist regarding employee organizations: Modesto Teachers' Association and California School Employees Association, Chapter No. 007; and Unrepresented Employees (Managers and Administrators).

Regular Meeting July 28, 2014

A. INITIAL MATTERS (continued):

.4 Conference with Legal Counsel: Pending Litigation PERB Case Nos. SA-CE-2751-E and SA-CE-2752-E

.5 Public Employee DisciplinelDismissallRelease

.6 Public Employee Appointments ~ Senior Director, Information and Technology Services ~ Senior Director, SELPA

6:00 to 6:01 3. Moment of Silence.

6:01 to 6:05 4. Pledge of Allegiance.

6:05 to 6: 13 5. Announcements.

6:13 to 6:14 6. Approval of Consent Agenda.

Information concerning the consent items listed below has been forwarded to each Board member prior to this meeting for study and is on file at the Modesto-Stanislaus Library Reference Room, 1500 I Street; Modesto City Schools Superintendent's Office and Receptionist's Desk, 426 Locust Street, Modesto.

Copies of the complete agenda are· available at the Board meeting, 425 Locust Street. Unless some member of the audienc~ or Board member has a question concerning an item .and asks that it be withdrawn from the consent list, the items are ·approved at one timeby the Board. The action taken by the Board in approving consent items is set forth in the explanation of the individual items.

6:14 to 6:15 7. Approval of Order of DiscussionlAction Items.

6:15 to 6:45 8. Period for Public Presentations.

Board Bylaw 9322 (b):

Subject Matter:

Members of the public may address the Board of Education on matters not on the agenda.

Complaints against specific District employees should be resolved through the District's Personnel Complaint Procedure. The right to address the Board does not exempt the speaker from any potential liability for defamation. The proceedings of the Board are recorded and are a part of the public record. The Period for Public Presentation is limited to 30 minutes. Time will be allotted equally to individuals based on the number of request cards submitted. The maximum for anyone speaker is three minutes.


A. INITIAL MATTERS (continued):

The law limits the response of Board members and prohibits the Board from taking any formal action.

B. DISCUSSION AND ACTION ITEMS:

6:45 to 6:50 l. Board of Education Student Representative Report.

6:50 to 6:55 2. Modesto Teachers Association Report.

6:55 to 7:00 3. California School Employees Association Report.

7:00 to 7:05 4. Modesto City Schools Managers Report.

7:05 to 7:15 5. Report on SIF A Bond Refunding and Taxpayer Savings.

7:15 to 7:25 6. Report on the Effects of the State Budget on the Modesto City Schools Budget,

7:25 to 7:35 7. Approval of Letter of Agreement between Modesto City Schools District and Modesto Teachers Association for the 2014~15 . Traditional School Calendar.

7:35 to 7:45 8. Approval of Revisions to Modesto City Schools' and Modesto Teachers Association's Collective Bargaining Agreement for the 20 14~17 - Article VII Staffing Ratios. . . . . .

7:45 to 7:50 9. Approval ~f Resolution No. 14/15-05 Auth~rizing Temporary Borrowing between Major Funds During 2014-15, Except Where Program Rules Do Not Allow Such Transfers: ..

7:50 to 7:55 10. Approval of Resolution No. 14/15-06 Authorizing a Cash Flow Loan from the County Superintendent of Schools Pursuant to Education Code Sections 42621 and 42622.

7:55 to 8:00 11. Approval of Services Agreement with City of Modesto for the Mter School Education and Safety Programs at Beard, Fairview, Franklin, Garrison, Marshall, Robertson Road, Wilson, Hanshaw, La Loma, Mark Twain and Roosevelt Schools.

8:00 to 8:05 12. Approval of Services Agreement with Stanislaus County Police Activities League (PAL) for the After School Education and Safety Programs at Bret Harte, Burbank, EI Vista, Everett, Fremont, Kirschen, Martone, Muir, Orville Wright, Rose Avenue, Shackelford, and Tuolumne Schools.

8:05 to 8: 10 13. Ratification of Agreement with Software House International (SHI) for the Enrollment for Education Solutions Licensing Program for Fiscal Year 2014-15.


B. DISCUSSION AND ACTION ITEMS (continued):

8:10 to 8:20 14. Approval of "Declaration of Need for Fully Qualified Educators" for the 2014-15 School Year.

8:20 to 8:25 15. Approval of Services Agreement between Modesto City Schools and Stanislaus County Behavioral Health and Recovery Services for the 2014-2015 School Year.

8:25 to 8:30 16. Approval of Services Agreement with the Center for Human Services to Provide the Student Assistance Specialist Program at Targeted K-12 Schools for the 2014-15 School Year.

8:30 to 8:35 17. Approval of First Reading of Proposed Revisions to Board Policy 5121.11 Grading Policy, Grades 7-12.

8:35 to '8:40 18. Report of Meetings Attended by Board of Education Members.

8:40 to 8:45 19. Items to be Placed on Future Board of Education Agendas.

PROPOSED CONSENT AGENDA

C. BUSINESS ITEMS:

CONSENT

. CONSENT

CONSENT

CONSENT

CONSENT

CONSENT

CONSENT

CONSENT

CONSENT

1. Approval oBhe Use of Richards,Watson & Gershon for Legal Services for FiscalYear 2014-15 ..

. 2. Approval of Authorization to Award Bid #14~4572 Food Bid, and Bid#14-4573 Paper and Janitorial Bid to Various Vendors. . . .

3. Approval of Authorization to Award Bid #14-4574 for Bakery Products to . Robb Ross Foods and BakeMark, USA. . '. .

4. Approval of Authorization to Award Bid #14-4579 Food Products and Supplies Bid to Various Vendors.

5. Approval of Change Order Number One, Increasing the Central Valley Asphalt Contract Amount by $15,937.65, on Bid No. 13-4548, Paving at Various Sites (Beard Elementary School and La Lorna Junior High).

6. Approval of Second Reading of Revisions to Board Policy 3452 Student Activity Funds.

7. Approval of Second Reading of Revisions to Board Policy 5121.1 Grading Policy, Grades 4-6.

8. Approval of Second Reading of Revisions to Board Policy 6142.1 Physical Education: Grades 9-12.

9. Approval of Acceptance of Gifts.


PROPOSED CONSENT AGENDA (continued)

C. BUSINESS ITEMS (continued):

CONSENT

CONSENT

10. Ratification of 2014-15 Master Agreement with Stanislaus County Office of Education.

11. Ratification of Warrants Drawn for the Month of June 2014.

D. CURRICULUM AND INSTRUCTION ITEMS:

CONSENT

CONSENT

CONSENT

CONSENT

CONSENT

CONSENT

CONSENT

CONSENT

CONSENT

CONSENT

CONSENT

1. Approval of Services Agreement with Data WORKS Educational Research,2014-2015.

2. Approval of CAHSEE Waivers for Special Education Students at Davis and Gregori High School.

3. Approval of Services agreement with A Show of Hands for the 2014-2015 School Year.

4. Approval of Memorandum of Understanding between Girl Scouts Heart of Central California and Modesto City Schools for the Mter School Education andSafety Programs.

5. Approval of Services Agreement between Modesto City Schools SELP A and Maxim HealthcareServices for.the 2014-15 School Year.

6. Approval of Amendment of Memorandum of Understanding between Stanislaus County Behavioral Health and Recovery Services and Modesto City Schools Special Ed.ucationLocal Plan Area for the 2013-2014 School Year.

7. Approval of Services Agreement with Catapult Learning West, LLC, 2014-2015.

8. Approval of Memorandum of Understanding between Second Harvest Food Bank for the Food 4 Thought Program and Modesto City Schools for the After School Education and Safety Program.

9. Approval of a Memorandum of Understanding between Yosemite Community College District Modesto Junior College Community Education and Modesto City Schools for the After School Education and Safety Program.

10. Approval of Services Agreement with CA TheraCare Services for the 2014-2015 School Year.

11. Approval of Services Agreement with Soliant Health for the 2014-2015 School Year.


PROPOSED CONSENT AGENDA (continued}

D. CURRICULUM AND INSTRUCTION ITEMS (continued}:

CONSENT 12. Approval of Submission to the California Department of Education the Modesto City Schools District 2014-2015 Consolidated Application for Funding Categorical Aid Programs.

CONSENT 13. Ratification of 2014-15 Contracts between Modesto City High School District, North Adrian's Beauty College, Inc., and California Beauty College.

CONSENT 14. Ratification of the Agreement to Provide Participant Advisor Services to the County of Stanislaus Community Services Agency for 2014-15.

CONSENT 15. Ratification of Memorandum of Understanding between Modesto City Schools, United Way of Stanislaus County, and Center for Human Services.

CONSENT 16. Ratification of Resolution 14/15-01 Authorizing the State General Child Care Contract with the California Department of Education for Fiscal Year 2014/2015.

CONSENT 17. Ratification of Resolution 14/15-02 Authorizing the State Preschool Program Contract with the California Department of Education for Fiscal Year 2014/2015.

CONSENT 18. Ratification of Resolution 14/15-04 Authorizing the Pre-Kindergarten and Family Literacy Support Contract with the California Department of Education for 2014/2015.

CONSENT 19. Ratification of Master Contracts for Non-Public School/Non Public Agency Services for the 2014-2015 School Year: Children's Choice for Hearing and Talking, Central Valley Autism Project, Inc., Creative Alternatives, Inc., Living Well, BCS Inc., Stanislaus AcademylAspiranet, Valley Oaks School, East Valley Education Center, Inspired Behavioral Solutions and Sierra Vista Children's Center.

CONSENT 20. Ratification of Services Agreement between Modesto City Schools and Center for Human Services for the 2014-2015 School Year.

CONSENT 21. Ratification of Services Agreement with CareerStaff' Unlimited, Inc. for the 2014-2015 School Year.

CONSENT 22. Ratification of Services Agreement between Modesto City Schools SELPA and Elitecare Medical Staffing, LLC for the 2014-2015 School Year.

CONSENT 23. Ratification of Services Agreement with Victoria Murphy for the 2014-2015 School Year.

CONSENT 24. Ratification of Services Agreement with School Translations.



D. CURRICULUM AND INSTRUCTION ITEMS (continued):

CONSENT

CONSENT

CONSENT

25. Ratification of Services Agreement with Eaton Interpreting Services, Inc. for the 2014-2015 School Year.

26. Ratification of Migrant Education Program District Service Agreement between Modesto City Elementary and Modesto City High School Districts and the Merced County Office of Education.

27. Ratification of Athletic Schedules, FalllWinter, 2014-2015.

E. HUMAN RESOURCES ITEMS:

CONSENT

CONSENT

CONSENT

CONSENT

CONSENT

CONSENT

CONSENT

1. Approval of Designated Personnel Action Items: .1 Approval of Certificat~d Personnel Terminations . . 2 Approval of Certificated Personnel Leaves of Absence . . 3 Approval of Certificated Personnel Employment . .4 Approval of Certificated Personnel Other Appo~ntments . . 5 Approval of Certificated Personnel Stipend Appointments. ;6 Approval of Certificated Personnel Substitute Appointments . . 7 Approval of Classified Personnel Terminations. ,8 Approval of Classified Personnel Leaves of Absence . . 9 Approval of Classified Personnel Employment . . 10 Approval of Classified Personnel Other Appointments.

. .11 Approval of Chissified Personnel Substitute Appointments . . 12 Approval of Classified Personnel Short Term Appointments

(not to exceed 75% of the school year).

2. Public Notice to Approve Waiver Request of California Education Code 44253;11 to Submit Waive~ Request to the California Co~missicin on . Teacher Credentialing.

.. .. . .

3. Approval of Resolution No. 14/15-03 Authorizing Assignment of Teachers Outside of Credentialed Academic Major or Minor Under the Licensing of Certificated Personnel Law for the 2014-15 School Year.

4. Approval of Proposed Job Descriptions: JC# 0509 Computer Literacy Teacher, K-6; JC# 1128 Instructional Technology Coach (Site); JC# 1138 Technology Coordinator (District).

5. Ratification of Legal Services Agreement with Kronick, Moskovitz, Tiedemann & Girard for the 2014-2015 School Year.

6. Ratification of Agreement with California Occupational Physicians to Provide Tuberculosis (PPD) Testing for Modesto City Schools' Employees for the 2014-15 School Year.

7. Ratification of Student Teaching Agreement with California State University, Chico.



E. HUMAN RESOURCES ITEMS (continued):

CONSENT 8. Ratification of Student Teaching Agreement with San Francisco State University.

F. MISCELLANEOUS ITEMS:

CONSENT

CONSENT

1. Approval of Designated Student Expulsions:

None.

2. Approval of Minutes for the June 16,2014 Regular Meeting of the Board of Education.

END OF CONSENT AGENDA

G. REPORTS AND COMMUNICATIONS:

1. Report on Construction Projects Progress Payments.

2. Report on Revisions to Administrative Regulation 6163.4Student Use of Technology and Administrative Regulation 6162.7 Use of Technology in the Classroom.

. . . . ". .

3. R~port:Quarterly Report on Williams Complaints, Subject Area of Complaint and.Resolution .

. H. ADJOURNMENT

MODESTO CITY SCHOOLS

TO: Pamela Able, Superintendent

SUBJECT: Report on SIF A Bond Refunding and Taxpayer Savings

BACKGROUND

Regular Meeting

July 28, 2014

In October of 1994, Modesto City Schools and Sylvan Union School District established the Schools Infrastructure Financing Agency (SIFA). SIFA's purpose is to levy and collect special taxes, in order to provide school construction funds to the SIF A member school districts, under the Mello-Roos Act. Stanislaus Union School District joined the SIFA Joint Powers Authority in 1998. Two members from each school district plus an appointed community member serve on the SIFA Board of Trustees.

SIFA Special Tax Bonds were issued in July of 2004 in the total amount of $38,660,000 in order to pay for construction of the following authorized school construction projects:

1. Freedom Elementary School (Sylvan Union School District) 2. Mary Ann Sanders Elementary School (Sylvan Union School District) 3. Daniel J. Savage Middle School (Sylvan Union School District) 4. James C. Enochs High School (Modesto City Schools) 5. Sylvan Avenue Pedestrian Overcrossing (Modesto City Schools) 6. Mary Lou Dieterich Elementary School (Stanislaus Union School District) 7. Prescott Senior Elementary School Expansion (Stanislaus Union School District) 8. Crossroads Elementary School (Sylvan Union School District)

SIFA has evaluated the annual special taxes and ability to repay bonds every year. The earliest the SIFA Special Tax Bonds could be called or refinanced is September 1, 2014, per the bond documents.

On April 9, 2014 the SIFA Board approved the authorization to analyze the cost and benefits of calling and refinancing the SIF A Series 2004 Special Tax Bonds in order to be prepared for the September 1, 2014 bond call date.

On May 14, 2014 the SIFA Board authorized the issuance, sale and delivery of Special Tax Revenue Refunding Bonds, Series 2014, after a financing team analysis determined there was opportunity for significant short and long-term savings to taxpayers .

• ISSUE:

On June 17, 2014, the SIFA Special Tax Revenue Refunding Bonds, Series 2014, in the amount of $24,040,000, were sold. The SIF A Board has requested information on the successful refinancing bond sale and subsequent savings to taxpayers in the SIF A taxing areas, be provided to the SIF A member school district boards and the public.

B.5

Report on SIF A Bond Refunding and Taxpayer Savings

REPORT:

The SIFA Board authorized a benchmark of a minimum net present value savings on the bond refinancing of 3%. The actual bond sale on June 17, 2014 resulted in a net present value savings of 18.3% combined for all three SIF A geographic taxing areas.

While many factors contributed to the successful sale and savings to be realized by the taxpayers, a favorable municipal market occurred on the day of the sale, resulting in lower interest rates than expected.

SIFA is divided into three Community Facilities Districts (CFDs) or geographic taxing areas.

CFD 1997-1 (SnyderlDale/Bangs area) and CFD 1998-1 (Crossroads/Riverbank) obtained long-term savings by capturing lower interest rates and shortening the length ofthe term of debt service. However, CFD 1997-1 and 1998-1 still have authorized projects to be fundedlbuilt and for this reason tax rates will continue to increase at 2% per year until projects are built or cancelled. However, because the refinancing means loan payments are lower, more dollars will be available for the remaining project.

CFD 1994-1 (Village One) obtained long-term savings by capturing lower interest rates and shortening the length of the term of debt service. Specifically, the refunding was calculated to provide for the "first in - first out" SIFA Board-approved (June 8, 2011) methodology which set a maximum of 23 years that anyone parcel would be subject to the annual special tax.

Because all school projects in CFD 1994-1 (Village One) are complete and a balance of $11.2 million in special tax revenue was available to pay down bonds (from cancelled project, Sylvan Elementary #10 and cancelled budget, MCS Enochs HS), this CFD will realize significant savings in a lowered annual special tax of 30-37%, or an annual special tax rate between $245-$275 per year, in comparison to the current annual special tax of $390 per year.

This savings to the Village One and other taxpayers in CFD 1994-1 will go into effect immediately with a reduction of 30-37% on every CFD 1994-1 tax bill beginning with the 2014-2015 annual tax.

B.S(1)

Report on SIF A Bond Refunding and Taxpayer Savings

With the successful refinancing, each parcel/unit in CFD 1994-1 is now expected to pay a total maximum ofless than $7,700, over 23 years, in annual special taxes toward these completed school construction projects:

1. Freedom Elementary School (Sylvan Union School District) 2. Mary Ann Sanders Elementary School (Sylvan Union School District) 3. Daniel J. Savage Middle School (Sylvan Union School District) 4. James C. Enochs High School (Modesto City Schools) 5. Sylvan Avenue Pedestrian Overcrossing (Modesto City Schools)

Originating Department: Business ServiceslPlanning

Submitted by: Approved for Submission to the Governing Board by:

Pamela Able Superintendent

B.5(2)

TO:

SUBJECT:

BACKGROUND


Pamela Able, Superintendent

Report on the Effects of the State Budget on the Modesto City Schools Budget

Regular Meeting

July 28,2014

The State budget was signed by Governor Brown on June 20, 2014. School districts have 45 days following the Governor's signature to report on the significant effects on local budgets.

ISSUE

Education Code Section 42127 (i) (4) requires that the school district make available for public review any revisions in revenues and expenditures that it has made to its budget to reflect the funding made available by the State Budget Act.

REPORT

Major changes from the May Revision to the Final State Budget:

Gap Percentage:

The proposed gap closure percentages included in the Governor's May Revise have been adjusted. The adjustment to the gap percentage drives the implementation progress of the Local Control Funding Formula (LCFF) target funding. The rates below indicate a significant decrease in the projected 2015/16 gap closure percentage; roughly a third of what had previously been estimated at budget adoption.

2013114 2014/15 2015116 2016/17 I M!!y Revise 11.78% 28.05% 30.39% 19.50% I 2014 Budget Act 12.0017% 29.56% 20.68% 25.48%

California State Teachers' Retirement System (STRS):

Adjustments to Education Code Section 22950.5 contained in Chapter 47, Statutes of 2014 (Assembly Bill 1469-Bonta) became effective July 1, 2014. These changes require CalSTRS Defined Benefit (DB) employer contribution rates to increase as follows:

2013/14 2014/15 2015/16 2016/17 I Adoption Estimate 8.25% 9.5% 10.75% 12.00% I Approved Increase 8.25% 8.88% 10.73% 12.58%

B.6

Report on the Effects of the State Budget on the Modesto City Schools Budget

FISCAL IMPACT

As a result of the State Budget, the reserve line for anticipated STRS increases has been removed and an appropriation has been prepared to increase the STRS budget by an estimated $700k in 2014/15. The LCFF gap closure adjustments have resulted in a revenue net loss of in the Elementary District and in the High School District over a four-year span.

SUMMARY

Staff will update the financial software to reflect these changes.

Originating Department: Budget

Reviewed and Submitted by:

uperintendent, Business Services Ie Business Official

Approved for Submission

w~;:~ Pamela Able Superintendent

B.6(1)



SUBJECT: Approval of Letter of Agreement between Modesto City Schools District and Modesto Teachers Association for the 2014-15 Traditional School Calendar

BACKGROUND

Regular Meeting

July 28, 2014

A Modesto City Schools' student attendance day calendar was established and approved by the Board of Education on April 28, 2014. Currently, the school year is 180 instructional days.

ISSUE

The Modesto Teachers Association approved the attached Letter of Agreement on June 6, 2014. The agreement designates one off the salary schedule buy back staff development day agreed upon in Article IX of the CBA that will occur on Monday, November 10, 2014. A copy of the agreement is attached. It is necessary that the Board of Education take formal action to adopt the revised calendar.

PROPOSAL

It is proposed that the Board adopt the attached revised 2014-15 traditional school calendar.

FISCAL IMPACT

The cost of implementing the revised calendar was included in the fiscal impact identified as part of the Collective Bargaining Agreement approved by the Board on June 2, 2014.

RECOMMENDATION

It is recommended that the Board of Education a:pprove the letter of agreement between Modesto City Schools District and Modesto Teachers Association for the 2014-15 Traditional School Calendar.

Recommended by:

Craig Rydquist Associate Superintendent, Human Resources

Approved for Recommendation to the Governing Board by:


B.7

LETTER OF AGREEMENT between

MODESTO CITY SCHOOLS and

MODESTO TEACHERS ASSOCIATION

RE: 2014-15 Work Calendar

This Agreement is entered into by and between Modesto City Schools District and the Modesto Teachers Association. TIle District and Association agree to the following:

1. This agreement is valid for the 2014-15 school year only.

2. The one off the salary schedule buy back staff development day agreed upon in Article IX of the CBA will occur on Monday, November 10,2014 (calendar attached).

3. As outlined in Article IX, "Employees (excluding Child Development, Head Start, and Child Development Specialist) will be compensated their daily rate, but must attend the day to receive compensation".

4. The provisions ofthis Agreement shall not.be precedent setting for any purpose nor shall they be considered a past practice or evidence of a past practice for any future purpose.

_·'fh~h A;p6f-UA ""~ 1~~U-&.tQ,~Il1.l4J.A."-} ______ Dated: lp f;;to 11 t.t M~S, Executive Director On behalf of Modesto Teachers Association

B.7(1)

MODESTO CITY SCHOOLS DRAFT 2014-15 TRADITIONAL CALENDAR

JULY 2014 JANUARY 2015 M T W TH F M T W TH F

1 2 3 @ Independence Day ICD 2 I Winter Break 7 8 9 10 11 5 6 7 8 9 14 15 16 17 18 12 13 14 15 16 21 22 23 24 25 @) 20 21 22 23 MLKDay 28 29 30 31# 10-mo slle clerical return 7/31 26 27 28 29 30 14 Days

AUGUST 2014 FEBRUARY 2015 M T W TH F M T W TH F

1 Staff Dev: Bl4, 8/5 and Bl6 2 3 4 5 6 2nd TrI-58 Days (2120) 4 5 6 7 8 Teacher Workday: an and 8/B ® 10 11 12 13 Lincoln's Day

*11 12 13 14 15 Classes Begin: 8/11 (@ 17 18 19 20 President's Day 18 19 20 21 22 23 24 25 26 27 18 Days 25 26 27 28 29 15 Days

SEPTEMBER 2014 MARCH 2015 M T W TH F M T W TH F



SUBJECT: Approval of Revisions to Modesto City Schools' and Modesto Teachers Association's Collective Bargaining Agreement for 2014-17-Article VII Staffing Ratios

BACKGROUND

Regular Meeting

July 28, 2014

On June 2, 2014, the Board of Education approved the Modesto City Schools and Modesto Teachers Association's 2014-17 Collective Bargaining Agreement. On June 17, 2014, the District and Association negotiation teams met to further negotiate Article VII Staffing Ratios. An Agreement was reached on this date for revisions to Article VII Staffing Ratios for the 2014-17 Collective Bargaining Agreement".

ISSUE

The Board of Education must approve the revisions to the Collective Bargaining Agreement Article VII Staffing Ratios for 2014-17. The tentative agreement is attached.

PROPOSAL

The Modesto Teachers Association will ratify the tentative agreement with revisions to the Modesto City Schools' and Modesto Teachers Association's Collective Bargaining Agreement Article VII Staffing Ratios for 2014-17 at a future meeting. It is necessary for the Board of Education to take formal action to approve the tentative agreement.

FISCAL IMPACT

Revisions to the 2014-17 Collective Bargaining Agreement Article VII Staffing Ratios with the Modesto Teachers Association will result in an expense of approximately $375,000 beyond what was included when the contract was previously approved on June 2, 2014.

RECOMMENDATION

In accordance with Government Code Section 3547.5, and following consideration of certification that the costs incurred by the school district can be met during the agreement's term, it is recommended that the Board of Education approve the revisions to Modesto City Schools' and Modesto Teachers Association's Collective Bargaining Agreement for 2014-17-Article VII Staffing Ratios.

Recommended by: Approved for Recommendation to he Governing Board by:


8.8

AGREEMENT Between

MODESTO CITY SCHOOLS Anll


For the 2014-17 Collective Bargaining Agreement, the Modesto City Schools and the Modesto Teachers Association have reached agreement related to Article VII - Staffing Ratios. All other previously approved articles remain unchanged.

This Agreement is subject to ratification by the general membership of the Modesto Teachers Association and by the Board of Education of the Modesto City Schools.


By C2 ~ Craig Rydquist, Chlef~ ~


C-l7-1({ Date

Date

B.8(1)

I

2 3

4

5 6

7

8

9 10

II

12

13 14

15

16

17

18

19

20 21

22 23

24 25

26 27

ARTICLE VII

STAFFING RATIOS

The District and Association agree to reopen Article VII, Staffing Ratios in June 2014 after approval of the District's Local Control Accountability Plan.

K 6 and 7 8 staffing shall be based on the number of students at the end of the third week of the school year.

1. K 3: One teacher per 24.94 students as of the end of the first school month.

2. 4 6: One teacher per 33.0 students as of the -end of the first school month.

3. 7 8: One teacher per 29.9 students.

The 7 8 grade schools shall receive an additional 1.2 staffing positions per school that may be used for other than direct teaching.

Minimum staffing ratio formula is indicated below for the eighth period assignme~t (6 teacher or 7 student periods) at the junior high le:\'e1. Full ye~ enrollment pe~ SIte for remediation divided by 25 minimmn number of eighth penod classes per sIte for remediation.

Remedial reading labs staffed at 25:1 ratio.

4. K 6: Instrumental Music Teachers 8.8 (future reductions '.viII be based on attrition)

5. K 6: Nurses K 12 General Fund and Special Education fimded no less than 2013 14 le'lel of 12.55

28 6. K 6: 1 6 Prep Period delivery 11.5 (total for District) 29 30

31

32

33

34

35

36

37

38

39

40

41

42

7. 9 12: a) Librarian: 1 per school

b) Nurse: K 12 General Fund and Special Education funded no less than 2013 14 level of12.55

c) Teachers: The teaching staff aliocation for grades 9 12 shall be based on a 29.9: 1 ratio applied to the adjusted enrollment figure.

d) The staffing ratio for regular High School Counselors shall not exceed a District site average of 700:1.

e) College Counselor and Work Experience Coordinator assignments will be based on the following ratio:

July 1,2014 49 B.8(2)

1

2

3

4 5 6

7

8 9

10

11

12

13

14

15

16

17 18

College COUl'lselors: Belovl2000 .60FTE 2001 2499 .80FTE 2500-+- 1.00 FTE

\\'ork Thfperience: Comprehensive High Schools .80 FTE Elliott .4 0 FTE

8. Continuation School: 1 teacher per 29.9 students.

9. High School: Minimum staffing ratio will be indicated below for eighth period (7th instructional period) at the high school level.

Full year enrollment x attrition faetor divided by 29.9, divided by 6 - FTE

19 10. Opportunity School: The staffing rati~ for Opportunity School shall be 29.5 to 1. 20 21 11. Independent Study Teachers: Three full time Independent Study Teachers shall be hired in 22 the District starting in the 2003 2004 school year. Independent Study Teachers may opt 23 into regular teacher vacancies, in their credentialed areas, for the 2008 2009 school year. 24 The District is not required to advertise or fill said contracted Independent Study positions if 25 they become vacant (LOA 5/15/09). 26 27 12. Resource Specialist Caseloads 28 29 Resource Specialist caseloads shall be based on the average for the year and in accordance 30 "lith Education Code 'Nhen determining initial staffing allocations. Caseloads "lill be 3 1 revie\ved each month to determine '"vhether additional resources are needed immediately 32 based on consistent counts over caseload or trends in nlHBbers from month to month. 33 Temporary assistance may be provided through sharing of resource time between sites that 34 are O'ler 28 and those that are 20 or under. Assistance to overloaded sites may also be 35 provided by a rover, substitute or other additional time (e.g. paraprofessional allocation), or 36 at 7 12 with optional periods. 37 38 Evaluation of case loads for determining reassignment of staff will be made atthe first 39 trimester for K 6 and the first quarter for 7 12. 40 4] A Resource Specialist '.vho has a caseload of20 or less may be assigned temporarily to 42 . assist at other sites for up to 30 days each year. This provision shall not be deemed a formal 43 reassignment or transfer as provided in A..'iicles XIII and XIV. 44 45 The District '.'lill make a good faith effort to balance Resource Specialists' caseloads among 46 teachers at sites and across the District.

July 1,2014 50 B.8(3)

The District and Association agree that Local Control Accountability Plan approvals will offer 2 enhanced staffing to the supplemental and concentration subgroups. 3 4 Staffing shall be based on the number of students at the end of the third week of the school year. 5

6 1. K-3: One (1) teacher per 24.94 students.· 7

8 2. 4-6: One (1) teacher per 33.0 students. 9

10 Prep Period delivery will be no less than the 20 13~ 14 level, districtwide, of i 1.5 FTE. 3. 1-6: 11

12 Instrumental Music Teachers 8.8 FTE (future reductions will be based on attrition). 4. K-6: 13

14

15

16

17

18

19

20

5.

6.

7-8:

7-8:

Teachers: The teaching staff allocation for grades 7-8 shall be based on a 29.9:1 ratio.

Minimum staffing ratio formula is indicated below for the eighth period assignment (6 teacher or 7 student periods) at the junior high level. Full year emollment per site for remediation divided by 25 = minimum number of eighth period classes per site for remediation.

21 7. 7-8: Remedial reading labs staffed at 25:1 ratio. 22 23 8. 7-8: Counselors: 1.0 FTE per site. 24

25 9. 7-8: Librarian:.50 FTE per site. 26 27 10. 9-12: Teachers: The teaching staff allocation for grades 9-12 shall be based on a 29.9:1 28 ratio applied to the adjusted emollment figure. 29 30 11. 9-12: Minimum staffing ratio will be indicated below for eighth period (7th instructional 31 period) at the high school level. 32

33 34

35

Full year 8th period emollment x attrition factor divided by 29.9, divided by 6 = FTE. One 0.0) FTE will be converted for 6th period sports optionals.

36 12. 9-12: Counselors: The staffing ratio for regular High School Counselors shall not exceed a 37 District site average of 700: 1. 38

39 13. 9-12: College Counselors: .80 FTE per comprehensive site. 40 41 14. 9-12: Librarian: 1.0 FTE per comprehensive site .

. 42

43 15. 9-12: Work Experience/Career Center: 1.0 FTE per comprehensive site. 44 45 16. K-12: Nurses: General Fund and Special Education funded will be no less than the 2013-14 46 level of 12.55 FTE.

July 1,2014 51 B.8(4)

2 17. Opportunity School: Teachers: The teaching staff allocation shall be based on a 29.5:1 ratio. 3

4 18. Continuation School: Teachers: The teaching staff allocation shall be based on a 29.9: 1 ratio. S

6 19. Continuation School: Work Experience: .40 FTE. 7

8 20. Independent Study Teachers: Three full-time Independent Study Teachers shall be hired in 9 the District starting in the 2003-2004 school year. Independent Study Teachers may opt

10 into regular teacher vacancies, in their credentialed areas, for the 2008-2009 school year. 1 ] The District is not required to advertise or fill said contracted Independent Study positions if 12 they become vacant (LOA 5115/09). 13

14 21. Resource Specialist Caseloads ]5

16 Resource Specialist caseloads shall be based on the average for the year and in accordance ] 7 with Education Code when determining initial staffing allocations. Caseloads will be 18 reviewed each month to determine whether additional resources are needed immediately 19 based on consistent counts over caseload or trends in numbers from month-to-month. 20 Temporary assistance may be provided through sharing of resource time between sites that 2] are over 28 and those that are 20 or under. Assistance to overloaded sites may also be 22 provided by a rover, substitute or other additional time (e.g. paraprofessional allocation), or 23 at 7-12 with optional periods. 24 25 Evaluation of caseloads for determining reassignment of staff will be made at the first 26 trimester for K-6 and the first quarter for 7-12. 27 28 A Resource Specialist who has a caseload of20 or less may be assigned temporarily to 29 assist at other sites for up to 30 days each year. This provision shall not be deemed a formal 30 reassignment or transfer as provided in Articles XIII and XIV. 31

32 The District will make a good faith effort to balance Resource Specialists' caseloads among 33 teachers at sites and across the District.

July 1,2014 52 B.8(5)



SUBJECT: Approval of Resolution No. 14/15-05 Authorizing Temporary Borrowing Between Major Funds During 2014115, Except Where Program Rules Do Not Allow Such Transfers

BACKGROUND

Regular Meeting

July 28,2014

The State of California has experienced severe cash flow and budget challenges for many years. As a result, payments from the State have been deferred despite recent economic improvement.

ISSUE

Despite the current economic position of the State to approve a budget with no intention to defer or deficit payments to the local districts, cash flow continues to be a main focal point to meet operational needs.

PROPOSAL

Education Code Section 42603 permits a temporary borrowing between funds. Repayment is required in the current fiscal year.

Potential sources still allowed for a temporary loan are cafeteria (13), special reserve for capital facilities (25), county school facilities funds (35), capital outlay projects (40), or self-insurance (67).

FISCAL IMPACT

None at this time.

RECOMMENDATION

It is recommended that the Board of Education approve Resolution No. 14/15-05 authorizing temporary borrowing between major funds during 2014115, except where program rules do not allow such transfers.

Prepared and Recommended by:

As ociate Superintendent, Business Services lef Business Official

Approved for Recommendation to

the~~ Pamela Able Superintendent

B.9


RESOLUTION NO. 14115-05 AUTHORIZING TEMPORARY BORROWING BETWEEN MAJOR FUNDS DURING 2014115, EXCEPT WHERE PROGRAM

RULES DO NOT ALLOW SUCH TRANSFERS

This resolution must be adopted in order to certify the approval of the Governing Board to enter into this transaction for the purpose of providing for temporary borrowing between major funds during 2014/15, except where program rules do not allow such transfers.

WHEREAS, Modesto City Schools and the State of California have faced numerous budget and cash flow challenges; and

WHEREAS, the State of California may not be able to meet its cash apportionment obligations to sc~ool districts; and

WHEREAS, Modesto City Schools' general fund cash reserves may not be sufficient to meet the district's monthly payroll and other obligations;

WHEREAS, Stanislaus County Office of Education has requested that districts receiving Child Development Program funding have a written policy or board approved resolution in place specifically excluding these funds froin anytemporaryborrowing;

.'. ."

NOW, THEREFORE, be it resolv~d that the Governing Board of Modesto City Schools authorizes temporary borrowing between major funds duri~g 2014/15, except where program rules do not allow such transfers. .

THE FOREGOING RESOLUTION, wasintroduced at the regular meeting of the Board of Education held on the 28th day of July; 2014, by GoverningBoard Member ___ ---' __ ~ ___ -'--__ -'--~ ____ , who made the motion, which motion was duly seconded by , was upon roll call, carried into Resolution passed by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Date: __________ _

Res. No. 14115-05 July 28, 2014

ATTEST:

Pamela Able, Superintendent Modesto City Schools

B.9(l)



SUBJECT: Approval of Resolution No. 14/15-06 Authorizing a Cash Flow Loan from the County Superintendent of Schools Pursuant to Education Code Sections 42621 and 42622

BACKGROUND

Regular Meeting

July 28,2014

Education Code (EC) 42621 allows the county superintendent of schools of each county, with the approval of the county board of education, to make temporary transfers to any school district which does not have sufficient money to its credit to meet current operating expenses in such amounts and at such times as is deemed necessary.

ISSUE

Due to cash flow problems experienced by the State of California and the resultant deferrals of cash payments to school districts, Modesto City Schools would like to be prepared if the need for cash flow loans arise pending receipt of state funds.

PROPOSAL

Temporary transfers shall not exceed 85 percent of the amount of money accruing to the school district at the time of transfer. The amounts so transferred shall be repaid to the county fund prior to June 30 of the current year from any funds subsequently received by the school district; and, repayment of any temporary loan, including interest as determined by the Stanislaus County Auditor/Controller, authorized by this resolution shall be required in conformance with EC 42621 and EC 42622.

EC 42622 allows the county superintendent of schools, with approval of the county board of education, to make an apportionment to a school district conditional upon the repayment to the fund during the next succeeding fiscal year of the amount apportioned to the district and shall, during the next succeeding fiscal year, transfer the amount of such apportionment from the general fund of the district back to the county.

FISCAL IMPACT

Repayment of any temporary loan will include interest as determined by the Stanislaus County Auditor/Controller.

B.IO

Approval of Resolution No. 14/15-06 Authorizing a Cash Flow Loan from the County Superintendent of Schools Pursuant to Education Code Sections 42621 and 42622

RECOMMENDATION

It is recommended that the Board of Education approve Resolution No. 14/15-06 authorizing a cash flow loan from the County Superintendent of Schools pursuant to Education Code Sections 42621 and 42622.

Recommended by:

As ociate Superintendent, Business Services ief Business Official



Page 2

B.IO(l)


RESOLUTION NO. 14/15-06, AUTHORIZING A CASH FLOW LOAN FROM THE COUNTY SUPERINTENDENT OF SCHOOLS PURSUANT TO

EDUCATION CODE SECTIONS 42621 AND 42622

WHEREAS, due to cash flow problems experienced by the State of California and the resultant deferrals of cash payments to school districts in past years, Modesto City Schools may experience the need for cash flow loans pending receipt of state funds; and,

WHEREAS, Education Code (EC) 42621 allows· the county superintendent of schools of each county, with the approval of the county board of education, to make temporary transfers to any school district which does not have sufficient money to its credit to meet current operating expenses in such amounts and at such times as is deemed necessary. Such transfers shall not exceed 85 percent of the amount of money accruing to the school district at the time of transfer. The amounts so transferred shall be repaid to the county fund prior to June 30 of the current year from any funds subsequently received by the school district; and,

WHEREAS, repayment of any temporary loan, including interest as determined by the Stanislaus County Auditor/Controller, authorized by this resolution shall be required in conformance withEC 42621 andEC 42622; and,

WHEREAS, EC 42622 allows tlle county superintendent of schools, with approval of the county board of education, to make an apportionment to a school district conditi()nal upon

_ the repayment to.the fund during the next succeeding fiscal year of the amount apportioned to the district and shall, during the next succeeding fiscal year, transfer the amount of such apportionment from the general fund of the district back to the county; and, . -

NOW THEREFORE, BE IT RESOLVED; that the Board of Trustees ofthe Modesto City Schools hereby authorizesacashloan, subject to the criteria established above, from the Stanislaus County Superintendent of Schools in order to meet current operating expenses. The total amount -of said loan shall be rep aid with interest pu:rsuant to this Resolution or EC 42621 or EC 42622 as determined and agreed upon.

THE FOREGOING RESOLUTION was introduced at the regular meeting of the Board of Education held on the 28th day of July 2014, by Governing Board Member _________________ ~_who made the motion, which motion was duly seconded by , was upon roll call carried into Resolution passed by the following vote:

AYES: NOES: ABSTAINED: ABSENT:

Date: __________ _

Res. No. 14115-06 July 28, 2014

ATTEST:

Pamela Able, Superintendent Modesto City Schools

B.1O(2)

MODESTO CITY ,SCHOOLS

TO: Pamela Able, Superintendent Regular Meeting

SUBJECT: Approval of Services Agreement with City of July 28,2014 Modesto for the After School Education and Safety Programs at Beard, Fairview, Franklin, Garrison, Marshall, Robertson Road, Wilson, Hanshaw, La Loma, Mark Twain and Roosevelt Schools

BACKGROUND

The District operates After School Education and Safety Programs at Beard, Fairview, Franklin, Garrison, Marshall, Robertson Road, Wilson, Hanshaw, La Loma, Mark Twain and Roosevelt Schools. For the past several years, the District has contracted with the City of Modesto for additional staff to implement educational and enrichment programs.

ISSUE

As part of the After School Education and Safety grant requirement, the District must partner with community-based organizations to provide After School Education and Safety Program components.

PROPOSAL

The City of Modesto will provide educational and' enrichment activities to the students participating in the After School Education and Safety Programs at Beard, Fairview, Franklin, Garrison, Marshall, Robertson Road, Wilson, Hanshaw, La Loma, Mark Twain and Roosevelt Schools. The total cost to provide th~se services will not exceed $575,000.00. As partners in the After School Education and Safety: grant, the City of Modesto is proposing to provide $50,000.00 of the services. Modesto City Schools will accept the proposed amount of $50,000.00 in services from the City of Modesto, and contract with the City of Modesto for the balance of the services in the amount of $525,000.00.

A copy of the Services Agreement between Modesto City Schools and the City of Modesto is available for review in the Intervention Programs office.

B.11

Approval of Services Agreement with City of Modes.to for the Mter School Education and Safety Programs at ~~ard, Fairview, Franklin, Garrison, Marshall, Robertson Road, Wilson, Hanshaw, La Lorna, Mark Twain and Roosevelt Schools· .

FISCAL IMPACT

Modesto City Schools benefits from the provision of $50,000 in services from the City of Modesto. The estimated balance of $525,000.00 will be paid from the Mter School Education and Safety grant.

RECOMMENDATION

It is recommended that the Board of Education approve the Services Agreement with the City of Modesto for the Mter School Education and Safety Programs at Beard, Fairview, Franklin, Garrison, Marshall, Robertson Road, Wilson, Hanshaw, La Lorna, Mark Twain and Roosevelt Schools.

Originating Department: Intervention Programs

Reviewed and Recommended by:

Virgi 'a M. Johnson Associate Superintendent Educational Services

Reviewed by: Approved for Recommendation to e Governing Board by:

ss ciate Superintendent, Business Services lef Business Official


B.11(1)



SUBJECT: Approval of Services Agreement with Stanislaus County Police Activities League (PAL) for the Mter School Education and Safety Programs at Bret Harte, Burbank, El Vista, Everett, Fremont, Kirschen, Martone, Muir, Orville Wright, Rose Avenue, Shackelford, and Tuolumne Schools

BACKGROUND

Regular Meeting

July 28, 2014

The District operates Mer School Education and Safety Programs at Bret Harte, Burbank, El Vista, Everett, Fremont, Kirschen, Martone, Muir, Orville Wright, Rose Avenue, Shackelford, and Tuolumne Schools. For the past 'several years, the District has contracted with the Stanislaus County Police Activities League for additional staff to implement educational and enrichment programs.

ISSUE

As part of the Mter School Education and Safety grant requirement, the District must partner with community-based organizations to provide Mter School Education and Safety Programs components.

PROPOSAL

The Stanislaus County Police Activities League will provide educational and enrichment activities for the students participating in the Mter School Education and Safety Programs at Bret Harte, Burbank, El Vista, Everett, Fremont, Kirschen, Martone, Muir, Orville Wright, Rose Avenue, Shackelford, and Tuolumne Schools.

A copy of the Services Agreement between Modesto 'City Schools and Stanislaus County Police Activities League is available for review in 'the 'Intervention Programs office.

• ~. • L ~ ..."

FISCAL IMPACT

The estimated total cost of $615,000.00 will be paid from the Mter School Education and Safety grant.

B.12

Approval of Services Agreement with Stanislau~ Cqurity Police Activities League (PAL) for the Mter School Eduh~ti(mand Safety Programs at Bret Harte, Burbank, EI Vista, Fremont, Everett, Kirschen, Martone, Muir, Orville Wright, Rose Avenue, Shackelford, and Tuolumne Schools

RECOMMENDATION

Page 2

It is recommended that the Board of Education approve the Services Agreement with Stanislaus County Police Activities League (PAL) for the Mter School Education and Safety Programs at Bret Harte, Burbank, EI Vista, Everett, Fremont, Kirschen, Martone, Muir, Orville Wright, Rose Avenue, Shackelford, and Tuolumne Schools.

Originating Department: Intervention Programs


Virgin M. Johnson Associate Superintendent Educational Services

Reviewed by:

s ciate Superintendent, Business Services ief Business Official

'.,.C. ~ i.. .

Approved for Recommendation to

t~~ Pamela Able Superintendent

B.12(1)

MODESTO CITY SCROOLS


SUBJECT: Ratification of Agreement with Software Rouse International (SRI) for the Enrollment for Education Solutions Licensing Program for Fiscal Year 2014/15

BACKGROUND

Regular Meeting

July 28, 2014

Enrollment for Education Solutions (EES) is a volume licensing program that was created through a strategic alliance between the California Educational Technology Professionals Association (CETPA) and Microsoft. EES provides a simple, cost-effective process for acquiring, maintaining and managing Microsoft.software through a single, annual subscription agreement.

In the 2013/14 fiscal year, the District upgraded over 2,500 computer operating systems with versions of Microsoft Office, antivirus, and management software for a fraction of the cost under the EES agreement.

The current EES agreement expired on May 31, ·2014.

ISSUE

Participation in this program enables the District to upgrade and keep its entire operating system environment and its Microsoft Office products current to the latest versions as they are released. The agreement also covers the software and licenses associated with the District's overall data and technology infrastructures.

PROPOSAL

District staff recommends approval to ratify a one-year agreement with the contracted vendor, Software Rouse International (SRI), for the Enrollment for Education Solutions volume licensing program using Wasco Union Elementary School District's "Award of Software Contract and Piggybacking Designation" Resolution No. 1112-4.

This agreement would take effect on June 1, 2014; it would include the additional licenses necessary to implement Office 365.

A copy of the agreement is available for review in the Information and Technology Services Office.

B.13

Ratification of Agreement with Software Rouse International (SRI) for the Enrollment for Education Solutions Licensing Program for Fiscal Year 2014/15

FISCAL IMPACT

Page 2

SRI has provided a Pricing Proposal, Quotation # 8084495, in the amount of $207,248.30, which would be in effect from June 1, 2014 through May 31, 2015, and will be paid from the General Fund.

RECOMMENDATION

It is recommended that the Board of Education ratify the agreement with Software Rouse International for the Enrollment for Education Solutions licensing program for fiscal year 2014/15.

Originating Department: Information and Technology Services


e Superintendent, Business Services usiness Official



B.13(1)



SUBJECT: Approval of "Declaration of Need For Fully Qualified Educators" for the 2014-15 School Year

BACKGROUND

Regular Meeting

July 28,2014

For the 2014-15 school year, the District has employed teachers to teach with emergency credentials certain subjects/classes in our schools. Of the 1,427 teachers in the District, approximately 60 must teach classes for which they are not credentialed. The District has advertised for teacher vacancies needed; credentialed and qualified teachers for those assignments did not apply.

ISSUE

In order to be compliant with California Commission on Teacher Credentialing guidelines, the District must submit a "Declaration of Need for Fully Qualified Educators" to the California Commission on Teacher Credentialing for those teachers teaching outside their credentialed area. The "Declaration of Need for Fully Qualified Educators" must be approved by the Board of Education.

PROPOSAL

It is proposed that the Board of Education review and approve the "Declaration of Need for Fully Qualified Educators."

FISCAL IMPACT

There will be no cost to the District.

RECOMMENDA TION

It is recommended that the Board of Education approve the "Declaration of Need for Fully Qualified Educators" for the 2014-15 school year.

Recommended by:

Q_ L ~ ./---Craig Rydquist 7'- Z ~ -;r Associate Superintendent, Human Resources


~~ Pamela Able Superintendent

B.14

State of California Commission on Teacher Credentialing Certification, Assignment and Waivers Division 1900 Capitol Avenue Sacramento, CA 95811-4213

Email: [email protected] Website: www.ctc.ca.gov

DECLARATION OF NEED FOR FULLY QUALIFIED EDUCATORS

Ixl Original Declaration of Need for year: 2014/15 D Revised Declaration of Need for year: ____ _ FOR SERVICE IN A SCHOOL DISTRICT

Name of District: Modesto City Elementary District District CDS Code: 50-71167

NameofCounry:~S~t~a~n~is~la~u~s~ _______________ _ Counry CDS Code: 10-1050407

By submitting this annual declaration, the district is certifying the. following:

• A diligent search, as defined below, to recruit a fully prepared teacher for the assignment(s) was made

• If a suitable fully prepared teacher is not available to the school district, the district will make a reasonable effort to recruit based on the prioriry stated below

The governing board of the school district specified above adopted a declaration at a regularly scheduled public meeting held on 07 128 I ~ certifying that there is an insufficient number of certificated persons who meet the district's specified employment criteria for the position(s) listed on the attached form. The attached form was part of the agenda, and the declaration did NOT appear as part ofa consent calendar.

~ Enclose a copy of the board agenda item

With my signature below, I verify that the item was acted upon favorably by the board. The declaration shall remain in force until June 30, 2015

Submitted by (Superintendent, Board Secretary, or Designee):

CraiQ Rydquist Name Signature

Associate Superintendent HR Title

(209) 576-4846 (209) 550-5498 Fax Number Telephone Number Date

426 Locust St., Modesto, CA 95351 Mailing Address

[email protected] EMail Address

FOR SERVICE IN A COUNTY OFFICE OF EDUCATION, STATE AGENCY OR NON PUBLIC SCHOOL OR AGENCY NameofCounry ________________________________________ ___ Counry CDS Code _______ _

NameofSmteAgency __________________________________________________________________ __

NameofNPS~PA __________________ _ Counry ofLocation ____________ _

The Superintendent of the Counry Office of Education or the Director of the Smte Agency or the Director of the NPS~PA specified above adopted a declaration on __ __I ----J at least 72 hours following his or her public announcement that such a declaration would be made, certifying that there is an insufficient number of certificated persons who meet the counry's, agency's or school's specified employment criteria for the position(s) listed on the attached form.

The declaration shall remain in force until June 30, ___ _

~ Enclose a copy of the public announcement

CL-500 5/12 Page 1 of 3

B.14(1)

Submitted by Superintendent, Director, or Designee:

Name Signature Title

Fax Number Telephone Number Date

Mailing Address

EMail Address

~ This declaration must be onfile with the Commission on Teacher Credentialing before any emergency permits will be issued for service with the employing agency

AREAS OF ANTICIPATED NEED FOR FULLY QUALIFIED EDUCATORS

Based on the previous year's actual needs and projections of enrollment, please indicate the number of emergency permits the employing agency estimates it will need in each of the identified areas during the valid period of this Declaration of Need for Fully Qualified Educators. This declaration shall be valid only for the type(s) and subjects(s) identified below.

This declaration must be revised by the employing agency when the total number of emergency permits applied for exceeds the estimate by ten percent. Board approval is required for a revision.

Type of Emergency Permit

IZI CLADlEnglish Learner Authorization (applicant already holds teaching credential)

D Bilingual Authorization (applicant already holds teaching credential)

List target language(s) for bilingual authorization:

IZI Resource Specialist o Teacher Librarian Services D Visiting Faculty Permit

LIMITED ASSIGNMENT PERMITS

Estimated Number Needed

15

2

Limited Assignment Permits may only be issued to applicants holding a valid California teaching credential based on a baccalaureate degree and a professional preparation program including student teaching.

Based on the previous year's actual needs and projections of enrollment, please indicate the number of Limited Assignment Permits the employing agency estimates it will need in the following areas:

TYPE OF LIMITED ASSIGNMENT PERMIT ESTIMATED NUMBER NEEDED

Multiple Subject 20

Single Subject 20

Special Education 20

TOTAL 60

CL-500 5/12 Page 2 of 3

B.14(2)

EFFORTS TO RECRUIT CERTIFIED PERSONNEL The employing agency declares that it has implemented in policy and practices a process for conducting a diligent search that includes, but is not limited to, distributing job announcements, contacting college and university placement centers, advertising in local newspapers, exploring incentives included in the Teaching as a Priority Block Grant (refer to www.cde.ca.gov for details), participating in state and regional recruitment centers and participating injob fairs in California.

If a suitable fully prepared teacher is not available to the school district, the district made reasonable efforts to recruit an individual for the assignment, in the following order:

• A candidate who qualifies and agrees to participate in an approved intern program in the region of the school district

• An individual who is scheduled to complete initial preparation requirements within six months

EFFORTS TO CERTIFY, ASSIGN, AND DEVELOP FULLY QUALIFIED PERSONNEL

Has your agency established a District Intern program? ~ Yes Ifno, explain. _______________________________ _

Does your agency participate in a Commission-approved college or university intern program?

IXIYes If yes, how many interns do you expect to have this year? _4 ________________ _

If yes, list each college or university with which you participate in an intern program.

California State University, Stanislaus; Brandman University; University of Laverne

If no, explain why you do not participate in an intern program.

CL-500 5/12 Page 3 of3

B.14(3)

State of California Commission on Teacher Credentialing Certification, Assignment and Waivers Division 1900 Capitol Avenue Sacramento, CA 95811-4213

Email: [email protected] Website: www.ctc.ca.gov

DECLARATION OF NEED FOR FULLY QUALIFIED EDUCATORS

IXI Original Declaration of Need for year: 2014/15 D Revised Declaration of Need for year: ____ _ FOR SERVICE IN A SCHOOL DISTRICT

Name of District: Modesto City High School District District CDS Code: 50-71175

NameofCounry:~S~t=a~n=is=la=u=s~ ______________________ _ Counry CDS Code: 10-1050407

By submitting this annual declaration, the district is certifying the following:

• A diligent search, as defined below, to recruit a fully prepared teacher for the assignment(s) was made

• If a suitable fully prepared teacher is not available to the school district, the district will make a reasonable effort to recruit based on the prioriry stated below

The governing board of the school district specified above adopted a declaration at a regularly scheduled public meeting held on 07 I 28 I ~ certifying that there is an insufficient number of certificated persons who meet the district's specified employment criteria for the position(s) listed on the attached form. The attached form was part of the agenda, and the declaration did NOT appear as part of a consent calendar.

~ Enclose a copy of the board agenda item

With my signature below, I verify that the item was acted upon favorably by the board. The declaration shall remain in force until June 30, 2015

Submitted by (Superintendent, Board Secretary, or Designee):

Craig RydQuist Associate Superintendent HR Name Signature Title

(209) 576-4846 (209) 550-5498 Fax Number Telephone Number Date

426 Locust St., Modesto, CA 95351 Mailing Address

[email protected] EMail Address

FOR SERVICE IN A COUNTY OFFICE OF EDUCATION, STATE AGENCY OR NON PUBLIC SCHOOL OR AGENCY NameofCounry _____________________ ___ Counry CDS Code ____________ _

Name of State Agency ______________ ----'-__________________ _

NameofNPS/NPA ___________________________________ ___ Counry of Location ______ _

The Superintendent of the Counry Office of Education or the Director of the State Agency or the Director of the NPS/NPA specified above adopted a declaration on __ __ I -' at least 72 hours following his or her public announcement that such a declaration would be made, certifying that there is an insufficient number of certificated persons who meet the counry's, agency's or school's specified employment criteria for the position(s) listed on the attached form.

The declaration shall remain in force until June 30, ___ _

~ Enclose a copy of the public announcement

CL-500 5/12 Page 1 of3

B.14(4)

Submitted by Superintendent, Director, or Designee:

Name Signature Title

Fax Number Telephone Number Date

Mailing Address

EMail Address

~ This declaration must be onfile with the Commission on Teacher Credentialing before any emergency permits will be issued for service with the employing agency

AREAS OF ANTICIPATED NEED FOR FULLY QUALIFIED EDUCATORS

Based on the previous year's actual needs and projections of enrollment, please indicate the number of emergency permits the employing agency estimates it will need in each of the identified areas during the valid period of this Declaration of Need for Fully Qualified Educators. This declaration shall be valid only for the type(s) and subjects(s) identified below.

This declaration must be revised by the employing agency when the total number of emergency permits applied for exceeds the estimate by ten percent. Board approval is required for a revision.

Type of Emergency Permit

IZI CLAD/English Learner Authorization (applicant already holds teaching credential)

D Bilingual Authorization (applicant already holds teaching credential)

List target language(s) for bilingual authorization: .

IX! Resource Specialist D Teacher Librarian Services D Visiting Faculty Permit

LIMITED ASSIGNMENT PERMITS

Estimated Number Needed

15

2

Limited Assignment Permits may only be issued to applicants holding a valid California teaching credential based on a baccalaureate degree and a professional preparation program including student teaching.

Based on the previous year's actual needs and projections of enrollment, please indicate the number of Limited Assignment Permits the employing agency estimates it will need in the following areas:

TYPE OF LIMITED ASSIGNMENT PERMIT ESTIMATED NUMBER NEEDED

Multiple Subject 20

Single Subject 20

Special Education 20

TOTAL 60

CL-500 5/12 Page 2 of3

B.14(5)

EFFORTS TO RECRUIT CERTIFIED PERSONNEL The employing agency declares that it has implemented in policy and practices a process for conducting a diligent search that includes, but is not limited to, distributing job announcements, contacting college and university placement centers, advertising in local newspapers, exploring incentives included in the Teaching as a Priority Block Grant (refer to www.cde.ca.gov for details), participating in state and regional recruitment centers and participating injob fairs in California.

If a suitable fully prepared teacher is not available to the school district, the district made reasonable efforts to recruit an individual for the assignment, in the following order:

• A candidate who qualifies and agrees to participate in an approved intern program in the region of the school district

• An individual who is scheduled to complete initial preparation requirements within six months

EFFORTS TO CERTIFY, ASSIGN, AND DEVELOP FULLY QUALIFIED PERSONNEL

Has your agency established a District Intern program? IXI Yes Ifno, explain. _______________________________ _

Does your agency participate in a Commission-approved college or university intern program?

IZIYes If yes, how many interns do you expect to have this year? _4 ________________ _

If yes, list each college or university with which you participate in an intern program.

California State University, Stanislaus; Brandman University; University of Laverne

If no, explain why you do not participate in an intern program.

CL-500 5/12 Page 3 of3

B.14(6)



SUBJECT: Approval of Services Agreement between Modesto City Schools and Stanislaus County Behavioral Health and Recovery Services for the 2014-2015 School Year

BACKGROUND

Regular Meeting

July 28, 2014

In Spring of 2014, the Local Control Accountability Plan was approved by the Governing Board. The plan includes a provision for counseling services to be provided to those in need. In addition, the District has been found significantly disproportionate in the numbers of students with disabilities suspended for more than ten school days.

ISSUE

The District would like to utilize Mental Health Clinicians to assist with the development and deployment of services at targeted elementary and junior high sites through a program based on the behavioral/mental health consultation model.

PROPOSAL

The District will hire a total of 1.4 Mental Health Clinicians who will provide up to 48 hours per week inclusive of the following targeted school sites: Franklin Elementary, Kirschen Elementary, Marshall Elementary, Orville Wright Elementary and Mark Twain Junior High. Provider duties include, but are not limited to, conducting needs assessments, providing teacher/staff and family support training, providing top-tier case management services including crisis-intervention and de-escalation supports, and assisting with coordination of the delivery of services by site Student Assistant Specialists per the consultation model. The Service Agreement outlines with specificity the services to be provided at each site. The contract is available for review in the Educational Services Office.

FISCAL IMPACT

The fiscal impact for services with Stanislaus County Behavioral Health and Recovery Services will not exceed $160,000 and will be funded by The Local Control Accountability Plan, the California Endowment Grant and the Coordinated Early Intervention Services money used to reduce suspension and expulsion rates.

Modesto City Schools also contracts with Stanislaus County Behavioral Health and Recovery Services on the following:

• Services agreement for 2014-2015 for Mental Health Clinician services at Rose Avenue elementary school; amount not to exceed $80,000.

• Services agreement for 2014-2015 for Mental Health Clinician services for students with disabilities; amount not to exceed $190,000.

B.15

Approval of Services Agreement between Modesto City Schools and Stanislaus County Behavioral Health and Recovery Services for the 2014-2015 School Year

The total compensation currently awarded to Stanislaus County Behavioral Health and Recovery Services will not exceed $430,000.

RECOMMENDATION

It is recommended that the Board of Education approve the Services Agreement between Modesto City Schools and Stanislaus County Behavioral Health and Recovery Services for the 2014-2015 school year. .

Originating Department: Educational Services


Virgi Associate Superinten ent Educational Services

Reviewed by:

Ass ciate Superintendent, Business Services C . ef Business Official

Approved for Recommendation

~::-~ Pamela Able Superintendent

B.15(1)



SUBJECT: Approval of Services Agreement with the Center for Human Services to Provide the Student Assistance Specialist Program at Targeted K-12 Schools for the 2014-15 School Year

BACKGROUND

Regular Meeting

July 28, 2014

In 1988, Modesto City Schools formed a partnership with the Center for Human Services (a not-for-profit community counseling agency assisting youth and families in Stanislaus County) to provide Student Assistance Specialists at the District's elementary, junior high/middle, and high schools. Student Assistance Specialists are trained staff of the Center for Human Services who work directly with students who have problems at school that lessen their ability to achieve in the classroom.

ISSUE

In order to continue to provide Student Assistance Specialist services, the contract with Center for Human Services must be renewed for the 2014-15 school year.

PROPOSAL

Students who have social, emotional or psychological problems cannot gain maximum benefit from the educational program. Student Assistance Specialists will provide individual assessment and intervention for youth identified in need of prevention, intervention, or support services. Group and classroom presentations are also provided as requested.

Center for Human Services will provide Student Assistance Specialists for the equivalent of 113 days per week during the 2014-2015 school year at the following schools: Beard, Bret Harte, Burbank, EI Vista, Enslen, Everett, Fairview, Franklin, Fremont, Garrison, Kirschen, Lakewood, Marshall, Martone, John Muir, Robertson Road, Rose Ave, Shackelford, Sonoma, Tuolumne, Wilson, Orville Wright, La Lorna, Mark Twain, Roosevelt, Beyer, Davis, Downey, Elliott, Enochs, Gregori, Johansen, and Modesto High.

Center for Human Services will provide Student Assistance Specialists for the 2014-15 school year according to the following schedule:

Six hours per day x 36 weeks per year x one or more days per week at $43.25 per hour.

A copy of the proposal is available for review in the Educational Services office.

B.16

Approval of Agreement with the Center for Human Services to Provide the Student Assistance Specialist Program at Targeted K-12 Schools for the 2014-15 School Year

FISCAL IMPACT

Page 2

Funding will be paid for by the Local Control Accountability Plan and the Coordinated Early Intervention Services money used to reduce suspensions and expulsions. Stanislaus county Office of Education Prop. 10 Grant money will be used to cover one day of service for Downey High School. The cost shall not exceed $1,055,646.00.

RECOMMENDATION

It is recommended that the Board of Education approve the Services Agreement with the Center for Human Services to provide the Student Assistance Specialist Program at Targeted K-12 Schools for the 2014-15 school year.

Originating Department: Educational Services 7-12


Vir . a M. Johnso41 Associate Superintendent, Educational Services

Reviewed by:

As ciate Superintendent, Business Services Chief Business Official



B.16(1)



SUBJECT: Approval of First Reading of Proposed Revisions to Board Policy 5121.11 Grading Policy, Grades 7-12

BACKGROUND

Board Policy 5121.11 is the grading policy for students in grades 7-12.

ISSUE

Regular Meeting

July 28, 2014

Mer the Board approved the first reading of Board Policy 5121.1 on June 16, 2014, it was determined that one area in the 7-12 grading policy should also be updated pertaining to language on students using computers for school work.

RECOMMENDATION

It is recommended that the Board of Education approve the first reading of proposed revisions to Board Policy 5121.11 Grading Policy, Grades 7-12.

Originating Department: Educational Services


Asso iate Superintendent, Business Services . f Business Official


~a:: Pamela Able Superintendent

B.17

WROPOSED DRAF]

MODESTO CITY SCHOOLS Board Policy

BP 5121.11

STUDENTS

Grading Policy, Grades 7-12

Each teacher must have a grading policy and that policy must be clearly communicated to students and parents through the Course Information Form. Grades are earned by students and should be based on an evaluation of a student's academic progress.

It is the student's responsibility to complete all class work assigned. Students whose absence is excused shall be allowed makeup privileges. Responsibility for requesting makeup work lies with the student.

The following standards for grades should apply:

A Excellent B Above Average C Satisfactory· D Below Average F Failure NM No Mark INC Incomplete

1. Grades should be based on performance in a variety of learning experiences (e.g. daily assignments; classroom participation; homework; quizzes; unit; mid-term or final tests; term papers; projects, etc.).

2. Participation in classroom activities should be included in the grading process.

3. Cooperative group projects shall reflect individual student performance for work completed, not a composite grade for the entire group.

4. The relative weight of assignments should be clearly stated.

B.17(1)

IPROPOSED DRAFij

BP 5121.11 (a)

STUDENTS

Grading Policy. Grades 7-12

5. Failure on any single assignment should not cause failure in the class. Large projects, such as term papers or notebooks, may be treated as multiple assignments when graded in increments.

6. Each student enrolled in the class should have the opportunity to earn an "N' grade.

7. Alternative assignments may be made available for students in special circumstances or with special needs.

8. At the 7-12 level, the final grade should reflect student progress for the entire semester.

9. An academic core common final will count in the semester grade at least the equivalent of a major examination.

Requirements for Student Computer Generated Work

1. Teachers should neither penalize nor reward a student for having access to a personal computer at home.

2. Students are not to be prohibited from or penalized for, the use of a computer on school assignments, including homework.

3. Students afe not to be fequifed to use a eomputef Of be gir.;en extfa efedit rof doing so exeept in those eomputef classes in • ...... hieh students have aeeess to a sehool eomputef. Students may be reguired to produce assignments or projects on a computer when students have access to a school computer.

4. Students may use a school computer to complete assignments in supervised areas such as the library or computer lab/classroom during non-instructional times.

ADOPTED: REVISED:

February 18, 1992 May 10,1999 January 18, 2000

B.17(2)



SUBJECT: Approval of the Use of Richards, Watson & Gershon for Legal Services for Fiscal Year 2014-15

BACKGROUND

Regular Meeting

July 28, 2014

Modesto City Schools has contracted with Richards, Watson & Gershon (RWG) for general legal services from time-to-time.

ISSUE

The District will continue to need legal services from time-to-time during fiscal year 2014-15.

PROPOSAL

RWG shall perform legal services for the District as requested by the Board or staff. RWG shall be compensated for the performance of its legal services at the rate of $240 per hour for any attorney working on the matter except for legal services performed in connection with (i) litigation matters, and (ii) the issuance of bonds or other obligations by the District. For litigation matters, RWG shall be compensated at the rate of $275 per hour for any attorney working on the matter.

A copy of the agreement is available for review in the Planning Department.

FISCAL IMPACT

The legal services to be provided are not expected to exceed $50,000 for fiscal year 2014-15. The General Fund will provide the funding of these services unless another source is identified.

RECOMMENDATION

It is recommended that the Board of Education a,pprove the use of Richards, Watson & Gershon for legal services for fiscal year 2014115.

Originating Department: Business Services/Planning


ssoc· te Superintendent, Business Services lef Business Official


~~~ Pamela Able Superintendent

C.1



SUBJECT: Approval of Authorization to Award Bid #14-4572 Food Bid, and Bid #14-4573 Paper and Janitorial Bid to Various Vendors

BACKGROUND

Regular Meeting

July 28, 2014

The Nutrition Services Department provides food, paper and janitorial products for the Basic Breakfast Program (BBP), Severe Needy Breakfast Program (SNBP), the National School Lunch Program (NSLP) and the After School Meal Supplements (AMS) as part of the USDA Nutritional and Sanitation Guidelines.

ISSUE

The Nutrition Services Department provides food, paper and janitorial supplies to Modesto City Schools' cafeterias to help meet the USDA nutritional and sanitation guidelines. Competitive bids needed to be sought to meet formal bidding requirements.

PROPOSAL

Bid #14-4572 Food Bid, and Bid #14-4573 Paper and Janitorial Bid, were sent to 36 vendors with 26 responses being received. The bid awards are for one year, with option to renew for two additional one-year periods.

The bids were awarded to the lowest cost responsive and responsible bidders for each line item, and the estimated amounts are listed below:

• Central Sanitary Supply $ 8,100 • Danielsen Company $ 385,000 • Focus Packaging $ 14,000 • Gold Star $ 22,550 • P & R Paper Supply Company $ 184,000 • The Packaging Factory $ 50,000 • Plascon Packaging $ 12,000 • Sysco Central $ 930,000 • Valley Food Service $ 650,000 • Vendmart of Sacramento $ 10,700 • Wallace Packaging $ 35,.500 • World Food Products, Inc. $ 1,900

C.2

Approval of Authorization to Award Bid #14-4572 Food Bid, and Bid #14-4573 Paper and Janitorial Bid to Various Vendors

FISCAL IMPACT

The estimated annual cost for the combined purchases is $2,303,750 to be funded by the Cafeteria Fund.

RECOMMENDATION

It is recommended that the Board of Education approve the authorization to award Bid #14-4572 Food Bid, and Bid #14-4573 Paper and Janitorial Bid, to various vendors.

Originating Department: Nutrition Services


iate Superintendent, Business Services Business Official



Page 2

C.2(1)



SUBJECT: Approval of Authorization to Award Bid #14-4574 for Bakery Products to Robb Ross Foods and BakeMark, USA

BACKGROUND

Regular Meeting

July 28, 2014

The Nutrition Services Department provides bread and other bakery products for the Basic Breakfast Program (BBP), Severe Needy Breakfast Program (SNBP) and the National School Lunch Program (NSLP) as part of the USDA Nutritional Guidelines.

ISSUE

The Nutrition Services Department provides bread and other bakery products to Modesto City Schools' cafeterias to meet the USDA nutritional guidelines. Competitive bids needed to be sought to meet formal bidding requirements.

PROPOSAL

Bakery Bid #14-4574 was sent to three vendors with two responses being received. One vendor declined the offer to bid. The bids were awarded to the lowest cost responsive and responsible bidders for each line item, and the estimated amounts are listed below:

• Robb Ross Foods • BakeMark, USA

$ 49,000 $184,000

The bid award is for a maximum of five additional six-month periods (three years total).

FISCAL IMPACT

The estimated annual cost is $233,000 and will be paid for by the Cafeteria Fund.

RECOMMENDATION

It is recommended that the Board of Education approve authorization to award Bid #14-4574 for bakery products to Robb Ross Foods and BakeMark, USA.



ulie . Betschart .Ai. ate Superintendent, Busmess ServlCes Chief Business Official

Approved for Recommendation o the Governing Board by:


C.3



SUBJECT: Approval of Authorization to Award Bid #14-4579 Food Products and Supplies Bid to Various Vendors

BACKGROUND

Regular Meeting

July 28, 2014

The Nutrition Services Department provides food, paper and janitorial products for the Basic Breakfast Program (BBP), Severe Needy Breakfast Program (SNBP), the National School Lunch Program (NSLP) and the Mter School Meal Supplements (AMS) as part of the USDA Nutritional and Sanitation Guidelines.

ISSUE

The Nutrition Services Department provides food, paper and janitorial supplies to Modesto City Schools' cafeterias to help meet the USDA nutritional and sanitation guidelines. Competitive bids needed to be sought to meet formal bidding requirements.

PROPOSAL

Bid #14-4579 Food Products and Supplies Bidwas sent to 11 vendors with 9 responses being received. The bid awards are for one year, with option to renew for two additional one-year periods.

The bids were awarded to the lowest cost responsive and responsible bidders for each line item, and the estimated amounts are listed below:

• Advance Pierre Foods • Gold Star • Schwans Food Service • Sysco Central

FISCAL IMPACT

$51,500 $ 3,700 $ 219,000 $ 249,000

The estimated annual cost for the combined purchases is $523,200 to be funded by the Cafeteria Fund.

RECOMMENDATION

It is recommended that the Board of Education approve the authorization to award Bid #14-4579 Food Products and Supplies Bid to'various vendors.



etschart


t~o~ Pamela Able Superintendent

CA



SUBJECT: Approval of Change Order Num

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