Chicago Department of Public HealthCommissioner Bechara Choucair, M.D.

City of ChicagoMayor Rahm Emanuel

Pre-Proposal ConferenceMonday November 24,

2014

Housing Opportunities for Persons with AIDS (HOPWA)

Agenda• Welcome and Introductions• Cyber Grants System for Proposal Submission• HOPWA Program Background & Service Categories• Available Funding• Key Dates• Eligibility Requirements• Program Changes• Proposal Guidelines• Proposal Evaluation Criteria and Process• Q & A

HUD / HOPWA Goals

• The goals of the Department of Housing and Urban Development (HUD)’s Housing Opportunity for Persons with AIDS (HOPWA program are that assisted households are able to: maintain a stable living environment in housing that is safe, decent, and sanitary; reduce their risk of homelessness; and improve their access to HIV/AIDS treatment and other related supportive services.

HOPWA Background

• HOPWA is the only source of federal funds dedicated to People Living with HIV/AIDS (PLWHA)

• Chicago Eligible Metropolitan Statistical Area (EMSA): Cook, DuPage, Grundy, Kendall, McHenry and Will counties

Eligibility Requirements for Respondents• Not-for-profit, community based organizations

located with the Chicago EMSA• Have at least one year, documented experience in

providing direct services in the service category in which submitting proposal

• Demonstrate the administrative, organizational, programmatic, and fiscal capability to plan, develop, implement, and evaluate the proposed program

Service Categories

• Facility-based Housing Assistance Communal residential facilities including community residences, single room occupancy (SRO) dwellings, short-term facilities, project-based rental units, and master leased units, serving low-income individuals with HIV/AIDS and low-income families with at least one HIV/AIDS positive member, that are homeless or in imminent danger of becoming homeless.

Service Categories

• Housing Information ServicesThis service category is intended for individuals and families of low to very low income that are currently not in HOPWA supported housing that are living with HIV/AIDS and are homeless or in imminent danger of becoming homeless. The program assists in locating, acquiring, financing options, and maintaining housing.

Service Categories

• The services may include fair housing counseling for eligible persons who may encounter discrimination based on race, color, religion, sex, age, national origin, familial status, or handicap/disability. Services may also include referral to legal assistance for eviction issues, mediation, adoption, acquiring social security benefits and other federal assistance, and wrongful discharge.

Service Categories

• Tenant-based Rental AssistanceA rental subsidy program used to help low-

income households obtain permanent housing in the private rental housing market that meets housing quality standards and is rent reasonable

Estimated Funding Availability

Eligible Service Categories Estimated Funds Available

Estimated Number of Awards

1 Facility-based Housing Assistance

$4.5 million 10 - 15

2 Housing Information Services $1 million 2 - 8

3 Tenant-based Rental Assistance $2.5 million 1

Key Dates

HOPWA RFP Release Date November 19, 2014

Pre-Proposal Conference November 24, 2014

Intent to Apply Form Due (Appendix A) November 25, 2014

Proposal Submission in Cyber Grants Ends

December 10, 2014 at 5:00 PM

Contract Start Date January 1, 2015

Program Changes

• HOPWA program’s Facility-based Housing Assistance and Tenant-based Rental Assistance service categories will no longer operate under a per diem payment method. All 3 service categories will develop and voucher against line item budgets

• Separate budgets are required for: Housing Costs, Program Services Costs, Administrative Costs

Program Changes

Housing Costs Budget – Operating Costs•Expenses for HOPWA program facility•Includes personnel for security, maintenance, cook, janitors•Includes all shares and costs charged to HOPWA and costs charged to other shares

Program Changes

Program Services Budget – costs for supportive services provided to HOPWA clients•Includes staff that provide the direct services to clients, or staff that coordinate and track the referrals•Includes all shares and costs charged to HOPWA and costs charged to other shares

Program Changes

Administrative / Indirect Costs Budget•Costs for general management, oversight, coordination, evaluation and reporting on eligible activities•Costs may not exceed 7% of the amount requested •If proposal is successful, administrative cost may not exceed 7% of award amount

Proposal Guidelines• Read and follow instructions in RFP Guidance and

Cyber Grants Manuals: Registration and General Application

• Select the correct service category in Cyber Grants• Only attachments required in RFP or directly related

should be submitted• Respondent must submit a separate and complete proposal for each service category

Proposal Guidelines

• A proposal can be submitted for multiple sites but a separate budget must be included for each site

• Separate budgets are required for: Housing Costs, Program Services, Administrative Costs

Proposal Outline

• Title Page• Project Abstract• Organization Experience and Capacity• Target Population• Cultural and Linguistic Capacity• Client Eligibility

Proposal Outline

• Program Design

General QuestionsQuestions by Service Categories

• Monitoring and Evaluation• Budget and Budget Justification

Evaluation of Proposals

• Only proposals submitted by due date and time of by 5:00 PM, will pass on to undergo a technical review

• Applications that are incomplete will not be further considered

Evaluation of Proposals

Review Panel• Timely and complete proposals will be

forwarded to a review panel• The review panel will evaluate the proposals• The review panel forwards its

recommendations and comments to CDPH Deputy Commissioner

Evaluation of Proposals

Additional Information• Final funding decisions are made by the

Commissioner of Public Health• All Respondents will be notified of the results

in writing

Evaluation Criteria

• Respondent’s relevant experience in providing HIV housing services within the targeted area

• Respondent’s identification and description of the socio-demographic characteristics of the target population and assessment of the housing and healthcare services needs of the target population

• Respondent’s ability to properly staff proposed program

• Respondent’s managerial capability

Evaluation Criteria

• Respondent’s cultural and linguistic capacity• Respondent’s soundness and adequacy of client

program eligibility requirements• Respondent’s comprehensiveness and soundness of

proposed program approach• Respondent’s adequacy and soundness of the

selected methods to be used to monitor and assess progress in the program and provision of service deliverables

Evaluation Criteria

• Respondent’s soundness of proposed budget and cost effectiveness

• Respondent’s financial capacity and stability to manage a program of the size and scope contemplated

• Respondent’s ability to provide or link clients to array of supportive services

• Respondent’s MOU’s as evidence of linkage to services. (See specific MOU requirements, page 19, Section B. Required Documentation)

2015 HOPWA RFP

Questions

2015 HOPWA RFP

Contacts:Evelyn Vazquez, Program DirectorEmail: evelyn.vazquez@cityofchicago.org

Marc Sellers, Public Health Administrator IIIEmail: marc.sellers@cityofchicago.org

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312.747.9884

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HealthyChicago@CityofChicago.org