Chhattisgarh Kamdhenu Vishwavidhyalaya, Durg (C.G.) Office ... EOI.pdf · Chhattisgarh Kamdhenu...

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Chhattisgarh Kamdhenu Vishwavidhyalaya, Durg (C.G.)

Office of The Executive Engineer, Camp office: College of Dairy Science and Food Technology, Raipur

E-Mail: [email protected] S.No./ /2015/ Durg, Dated: / /2015

EXPRESSION OF INTEREST FOR LISTING OF CONSULTANTS

Chhattisgarh Kamdhenu Vishwavidhyalaya (CGKV) intends to list Consultants for

Architectural and Structural design, detailed engineering and related services.

LEVEL OF LISTING & BROAD ELIGIBILITY CRITERIA

Category work values/ project cost

The Forming Part of

Consultant’s Firm

shall be At least

The applicants core team of experts

shall have experience of at

least

The applicants must have planned, designed & executed at least one

project of building construction worth

minimum

A For works/ project cost exceeding Rs. 50 crore

15 years old

15 Years in the respective field

Rs. 20.0 crore

B For works/ project cost exceeding Rs. 25 crore & upto Rs. 50 crore

10 years old

10 Years in the respective field

Rs. 15.0 crore

C For works/ project cost exceeding Rs. 10 crore & upto Rs. 25 crore

5 years old 5 Years in the respective field

Rs. 7.0 crore

D For works/ project Exceeding Rs. 1 crore & upto Rs. 10 crore

5 years old 5 Years in the respective field

Rs. 2.0 crore

General condition :- For Pre-qualification, the application, along with supporting documents

shall be sent in a sealed envelope, marked “Pre-qualification of Consultant” on top so as to reach

the office of undersigned on or before 28 SEPTEMBER 2015 (5.00 PM hrs), through speed

post/Registered post or courier along with the document cost Rs. 1000/- (Rs. One thousand

only) (non-refundable) as D.D. in favour of Executive Engineer, CGKV [Payable at Raipur].

Any application after the last date and time will not be entertained for Pre-qualification..

The detailed Pre-qualification and agreement Document is available on the website

www.cgkv.ac.in from where it can be downloaded for submission. CGKV reserves the right to

reject all or any of the application or to consider listing/ Pre-qualification in category lower than

applied for, without assigning any reasons. Right to modify the process of listing/ Pre-

qualification is reserved with CGKV. Application on the prescribed form will only be considered.

EXECUTIVE ENGINEER

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PRE-QUALIFICATION DOCUMENT

The Chhattisgarh Kamdhenu Vishwavidhyalaya, Durg invites application in prescribed

form (available on the website www.cgkv.ac.in from which it can be downloaded & used ) from

reputed consultants of India, who have requisite qualification and experience as detailed in Para

14. given below, for listing for the appropriate category of projects of the CGKV Chhattisgarh.

Application should reach the office of the undersigned up to 28 SEPTEMBER 2015 (5.00 PM hrs)

through Speed Post or Registered post.

The listing in different category of consultants shall be based on the Financial capacity,

work experience and technical personnel available with the Applications. The listing shall be

without prejudice to the right of the CGKV to Invite offers for engagement of other

consultants/firms from time to time for any work. The listing consultant shall be free to respond

to such notice inviting offers. The listing shall not bind the CGKV in any way whatsoever to offer

any job to the listed consultants during the period of listing.

1. ABOUT THE STATE OF CHHATTISGARH

1.1 Chhattisgarh is a newly formed state of India, constituted on1st November 2000. It has

carved out from the state of Madhya pradesh. Presently , Raipur city is functioning as the

state capital of Chhattisgarh. The total area of chhattisgarh is 1,35,100 sq.km .with

population of just over 20 million. Urban population is around 20% of the total

population of the state.

1.2 There are 27 districts in the state , major ones being Raipur, Durg (Bhilai) , Bilaspur,

korba and Bastar.

1.3 The state of Chhattisgarh is rich in natural resource. Forest covers account for 40%of the

total area of the state . It has rich deposit of iron ore ,coal, Bauxite, limestone etc.

1.4 The state of Chhattisgarh is basically paddy producing zone, with other agriculture

produce including Soyabeen, Chana, Makka, etc.

1.5 The state has ample potential of Agriculture Marketing. The production of Horticulture

produce needs many developed location of fruit & vegetable market, cold storage and

ripening chamber besides godowns for agri produce.

2. CHHATTISGARH KAMDHENU VISHWAVIDHYALA (CGKV):

For Different Building, Road & other Civil Work for the CGKV and its other Associated

Colleges, Executive Engineer CGKV is the main agency to build and maintain the

building & other structures.

3. ECO-FRIENDLY CONSTRUCTION:

CGKV envisages Eco-Friendly construction with modern infrastructure. CGKV is using

fly ash bricks in many projects & implementing solar passive technology in major

Buildings.

4. AIMS AND OBJECTS OF CGKV FOR BUILDING:-

(a) To develop ecologically and environment friendly Buildings.

(b) To provide high standards of modern physical infrastructure, such as efficient transport,

communication, water supply and power networks in its development.

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(c) To provide a living environment, that permits it’s Employees/ Students to live fuller and

richer life, free from physical and social tensions, those are so commonly associated with

urban living.

(d) To cause development based on the principles of energy and water conservation.

(e) To make the best use of available resource and boost economic development.

5. DEFINITIONS- 5.1 In this document the following words and expressions have meaning here by assigned to

them.

5.2 CGKV: means "Chhattisgarh Kamdhenu Vishwavidhyalaya"

5.3 CONSULTANT/APPLICANT: Means the individual, proprietary firm, firm in partnership,

limited company, corporation, a group of firms forming a Joint Venture / Consortium in the field

of architecture and structural design with with multidisciplinary firms of engineering, planners,

structural designers, and landscape planner, to become eligible for Listing.

6. LISTING CATEGORY:-

In order to achieve its aims and object, the CGKV wishes to empanel, reputed consultants

in the field of Architecture, Engineering, Structural designer and related services to provide

consultancy services for the construction of various buildings. The listing shall be grouped in

four categories based on cost of projects, related to building construction, to be undertaken.

1. Category "A" : For work values/project exceeding Rs. 50 crore.

2. Category “B” : For work values/project cost exceeding Rs. 25 crore & upto 50 crore.

3. Category "C" : For work values/project cost exceeding Rs. 10 crore & upto 25 crore.

4. Category "D" : For work values/project cost exceeding Rs. 1 crore & upto Rs. 10 crore.

Note: Consultant listed for higher category may be permitted by CGKV to participate in lower

level projects but consultants of lower category shall in no case be eligible for higher

level projects.

7. EMPANELMENT OF CONSULTANT

7.1 LISTING PROCEDURE:-

The procedure for listing of consultants shall be as under:-

a) Invitation of Expression of Interest (EOI):- CGKV invites the application from eligible

consultants to submit their expression of interest to participate in the listing procedure.

b) Submission of EOI:- The participants will submit the EOI to (CGKV) along with the

details as required in the prescribed manner.

c) Scrutiny by the CGKV:– The CGKV will scrutinize all the submissions received on the

basis of eligibility criteria.

d) Listing:- The eligible participants would be selected for the Listing on the basis of their

vision, competence and previous works and financial turnover.

7.2 PERIOD OF LISTING: The listing would be for a period of three years and can be

extended for one or more years by the CGKV Authorities.

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7.3 TERMINATION OF LISTING: If in the view of the Executive Engineer, the

performance of a consultant is not satisfactory, or if in his view the consultant has failed

to safeguard the interest of CGKV, the University may at its sole discretion, terminate the

engagement of the consultant, for particular project as well as terminate his listing with

the CGKV however in doing so, shall assign reasons for the termination. The consultant

may however appeal against order of the University, within 30 days from the date of

termination. The decision of Hon,ble Vice Chancellor in this matter shall be final and

binding.

7.4 AWARD OF WORK: Procedure for the award of work shall be as follows:

CGKV shall invite concept plan from amongst the listed consultants, in sealed

envelopes. All the concept plans so received shall be placed before a committee, which

shall select three best- suited concept plans in order of merit. Firm whose concept plan is

adjudged best shall be offered the work on the rates given in Para 7.5.1 to 7.5.4 or below.

Work may be awarded to No.-2 or No.-3 firm, only in case of refusal from firm 1 or 2

respectively, consultancy fee should be inclusive of all taxes i.e.- Professional Tax,

Service Tax, Income Tax etc.

7.5.1 ONLY SURVEY OF LAND

(a) For 1 Acre to 25 Acres land @ Rs. 800/- Per Acre.

(b) After 25 Acres of land up to 50 Acres of land the rate of survey will be @ of

Rs. 400/- Per Acre ( For additional acres over and above 25 acres ).

(c) After 50 Acres of land the rate of survey will be @ Rs. 200/- Per Acre

(For additional acres over and above 50 acres).

7.5.2 ONLY PREPARATION OF LAY OUT PLAN

(a) For 1 Acre to 25 Acres land @ Rs. 1200/ - Per Acre.

(b) After 25 Acres of land and up to 50 Acres of land the rate of survey will be @ of

Rs. 600/- Per Acre (For additional acres over & above 25 acres).



7.5.3 ONLY PLANNING AND DESIGNING OF EXTERNAL SERVICES

(a) For 1 Acre to 25 Acres land @ Rs. 1200 /- Per Acre.

(b) After 25 Acres of land up to 50 Acres of land the rate of survey will be @

Rs. 600/- Per Acre (For additional acres over & above 25 acres).



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7.5.4 PLANING AND DESIGN OF ALL TYPES OF BUILDINGS:-

(a)

S.No. Particulars * Maximum Rate

A.

B.

C.

For Architectural & Structural Consultancy i/e. internal & external services e.g. water supply, sanitary work, sewage disposal, street light, approach road, cross drainage, development of sites and structural designs of buildings, including General Scope of work. (Including 7.5.2 & 7.5.3) FOR ARCHITECTURAL & STRUCTURAL SERVICES,

(B+C) Work more than Rs. 1 crore.

FOR ARCHITECTURAL SERVICES ONLY

Work costing more than Rs. 1 crore.

FOR STRUCTURAL DESIGN ONLY

Work costing more than Rs. 1 crore. complete structural

design work.

2.50%

1.50%

1.0%

(b) For Repetition of Works:-

The drawings and estimates produced and issued by the consultant are the property of

CGKV and shall not be used anywhere without written permission of CGKV. No extra

payment shall be payable to consultant, in case of repetition/reuse of drawings or estimate

etc. by the CGKV.

* NOTE:- (1) This does not include cost of land charges, supervision/contingency or charges

incurred on works for which consultancy has not been provided by the consultant.

(2) The Estimate cost is exclusive cost of lift, AC, Fans & other electrical utilities.

(3) Structural design only for foundation, up to plinth level (Based on various bearing

capacity ) Maximum rate 0.10 percent on cost of estimate.

(4) All remuneration is inclusive of all taxes like : Professional Tax, Service Tax,

Income Tax, etc.

7.6 If a consultant fails to participate in any offer of architectural, detail engineering

and related services by CGKV for one year, his listing may be terminated.

8.0 SIGNING OF AGREEMENT

A separate agreement shall be executed between the Executive Engineer of

CGKV and the consultant for each different project.

8.1 The University, shall have the liberty to postpone or not to carry on any job and

the consultant shall not be entitled to any compensation or damages for such

postponement or non-execution of the job except the fees which are payable to the

architect up to the stage of scope of work/job on the date of such decision communicated

to the consultant by the Executive Engineer CGKV.

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9.0 BROAD SCOPE OF THE CONSULTANCY

The Consultants broad scope of work shall include the following –

A. SURVEY: Physical and topographical survey of Land, Soil investigation and

Water resistivity survey.

B. PREPARATION OF LAYOUT PLAN: Preparation of layout plans of

Buildings, Roads, Sewerage System, Water Supply System, External

Electrical System, Open Spaces, Garden, Play Grounds, water harvesting etc.

as per the norms and guidelines of Town & Country Planning, CGKV

Administration & Local by laws.

C. DESIGNING OF EXTERNAL SERVICES: Designing external services

including water harvesting system.

D. PLANNING & DESIGN OF BUILDING: Designing of all types of

Buildings.

Note- Drawings and documents required as per standard agreements annexure 1 & 2.

10.0 DETAIL SCOPE OF WORK-

A. SURVEY:

Survey may be done by any scientific method, using latest instruments. Survey would

include: Site evaluations, Analysis and impact of existing and proposed development on its

immediate environs.

1. Site survey including adjacent area (Site Plan will be in scale 1:500 or as directed)

2. Soil test: Type of soil, strata and its bearing Capacity. Structural design based on the actual

soil bearing capacity, Consultant must be insured the soil bearing capacity, and certified copy

of it produce with structural design. No extra payment shall be provided by the department

for testing the bearing capacity of soil.

3. Resistivity survey to find out underground water label.

4. Contour Survey at intervals as specified by the in charge Executive Engineer.

5. Location of all existing structures like, water bodies, trees, electric line, building etc.

6. Any other features as directed by engineer in charge.

7. Survey plan and contour plan will be in scale 1:500, or as directed

SUBMISSION 1. Soil test resistivity survey report.

2. Site Plan, Contour Map, Soil Map, Location map of all underground water points and

other Maps in 1:500 scale (or as directed), in 5 hard copies and one soft copy in CD.

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B. PREPARATION OF LAYOUT PLAN

1. Layout plan should be in 1:500 scale (or as directed) . Layout plan shall include Buildings,

Roads, Sewerage System, Water Supply System, External Electricity System, Open Spaces,

Garden, Play Grounds etc. As per the norms and guidelines of Town and Country Planning

Department of Govt. of Chhattisgarh.

SUBMISSION 1. At least three alternative concept plans along with stage-1 estimate be submitted, each in

triplicate, necessary changes shall be made by the consultant and submitted.

2. On approval of the concept plan, details layout plan as per B (I) above, shall be submitted

with revised detail estimate in 5 hard copies and one soft copy.

C. DESIGNING OF EXTERNAL SERVICES

1.1 Designing of external Water Supply System shall include:-

(a) Capacity of overhead tank and sump well shall be designed for the population of

entire Scheme/Project.

(b) Detailed RCC Design of overhead tank and sump well.

(c) Design of external water supply line clearly showing diameter of pipe and type of

pipe (GI, CI, etc.) and position of valve and operating systems.

(d) Design of pump houses for OHT, sump well and Tube wells including capacity of

Pumps/motors.

(d) Design of fire hydrant.

(e) Lighting conductor system for overhead tanks.

(g) Design of efficient water - harvesting/conservation system.

SUBMISSION 1. Working drawing as per C (1.1) in 5 hard copies and one soft copy.

2. Details estimate including specification of different items of work, in 3 hard copies

and one soft copy.

1.2 Designing of external sewerage system.

(a) Detail working drawings of external sewerage system including details of Eco

friendly final disposal of the waste.

(b) Design of feasible Sewerage Treatment Plant and reuse of treated Water in Garden,

Playgrounds and supply of non- potable water to each House hold / blocks / building.

SUBMISSION 1. Working drawings in 5 hard copies and one soft copy.

2. Stage-1 estimate and brief specification of works, in 3 hard copies and one soft copy.

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1.3 Designing of Cement Concrete/ Bitumen Roads including Culverts and Drainage

system. It shall include :-

(a) Levels of Roads, Culverts & Storm water Drains.

(b) Sections of Roads/Culverts. Drains.

(c) Design of Bitumen/ CC Roads/RCC culverts/drains.

SUBMISSION 1 Detail Working Drawings in 5 hard copies and one soft copy.

2 Stage-1 estimate and brief specification of works in 3 hard copies and one soft copy.

1.4 Design of external electrification.

(a) Design of external electrification system as per the CSEB Norms.

SUBMISSION 1 Detail Working drawings in 5 hard copies and one soft copy.

2 Stage-1 estimate and brief specification of works in 3 hard copies and one soft copy

1.5 Landscaping, Landscape plan shall include: Detail landscape plan, including choice of species etc.

SUBMISSION 1 Detail Working drawings in 5 hard copies and one soft copy.

2 Stage-1 estimate and brief specification of works in 3 hard copies and one soft copy.

D: PLANNING AND DESIGN OF BUILDINGS:-

i Preparation of plans and elevation with sufficient alternatives for all types of

buildings.

ii Detailed structural designs of foundation, superstructure, beams, columns, lintels,

chajjas, slab, etc.

iii Preparation of Drawing showing :-

(a) Layout/site plan with furniture layout and circulation.

(b) Working drawing with details of footing, (as per the type of soil and height of the

structure) Plinth level details, super structure details, beams, columns, lintels, chajjas,

slab, staircase etc, Building plan of every floor in scale 1:100. Elevation in scale

1:100 RCC Design of Building/House including reinforcement details, Design of

internal Water Supply, Design of internal Electrification, Electronic Communication

System Design of Sanitary and plumbing system, Design of Doors and windows,

Design of Gate, Grills and Railings Design of internal external color schemes, Color

scheme on Grills and Railings, water harvesting planning for each house. Elevators,

escalator, fire protection and security system, heating, ventilation and air conditioning

system (HVAC) and other mechanical system,

(c) Electrical layout plan,

(d) Water supply layout plan.

(e) Various elevation of all sides with perspective views, models etc,

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(f) Internal and peripheral Landscape plan.

(g) Lightning conductors system for buildings.

SUBMISSION 1. Detail Working Drawings in 5 hard copies and one soft copy.

2. Stage-1 estimate and brief specification of works in 3 hard copies and one soft copy

Note- 1. The consultant shall submit model/ 3 D views/ Walk through presentation on a

convenient scale of all the plans and designs, as per the requirement.

2. The consultant shall show and incorporate appropriate street furniture in all plans and

designs.

Consultant shall design as per exiting relevant codes. Consultant should follow

existing norms, rules and regulations of CGKV, PHE, Nagar Nigam, Town and Country

Planning Department, Electricity board and other departments. Consultant shall obtain

statutory approval of all submission from the concerned department. He shall supervise all

the work under his scope of work at various stages and keep watch for accuracy and quality

of work executed. Consultant shall visit the site for at -least two days as per the date fixed by

the Executive Engineer at his own cost. Consultant shall prepare detailed estimate, based on

schedule of rates of CGKV, and Tender Documents in consultation with the CGKV, within

the rules and regulation of CGKV.

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INFORMATION AND INSTRUCTIONS TO APPLICATIONS

11 GENERAL

11.1 All information requested for in the enclosed forms should be furnished against the

respective columns in the form. If information is furnished in separate documents, reference

to the same should be given against respective column. If information is 'Nil' it should also be

mentioned as 'Nil' or 'No such case'. If any particular query is not applicable in case of

applicant, it should be stated as "Not applicable". The applicants are cautioned that non

submission of complete information called for in the required formats, or making any change

in the prescribed forms may result in the applications being summarily rejected.

11.2 All the information must be submitted in English.

11.3 The documents should be sent by speed post or registered post. CGKV will not entertain any

application after the prescribed time limit on any grounds.

11.4 The application should be type written. The applicant's name & signature should appear on

each page of the application form and other relevant documents enclosed.

11.5 Overwriting shall be avoided and corrections, if any, shall be made by crossing out, initialing,

marking the date and rewriting. All pages of the application shall be numbered and submitted

as a package with signed letter of transmittal.

11.6 References, information and certificates from the clients certifying suitability, technical

know-how or capability of the applicant shall be signed by the respective client.

11.7 The applicant is advised to attach any additional information he thinks would be necessary in

regard to his capabilities. No further information will be entertained after submission of

application unless it is required by the CGKV. The CGKV reserves the right to call for

additional information and clarification of information submitted from the applicants.

11.8 The application form duly completed and signed shall be submitted in sealed cover. The

sealed cover shall be super scribed as "Prequalification of consultants for building work" and

shall be received at O/o Executive Engineer, CGKV, Camp office at College of Dairy Sci. &

Food Technology, Jora, Raipur on or before…… date/……..hours.

11.9 The cost incurred by applicants in preparing this application providing clarifications or

attending discussions/ conferences in connection with this document shall be borne by the

applicant and the CGKV in no case will be responsible or liable for these costs, regardless of

the conduct or outcome of the process.

12 METHOD OF APPLYING :-

12.1 If the application is made by an individual, it shall be signed by the individual above his

full typewritten name, seal and current address.

12.2 If the application is made by a firm by a proprietary firm, it shall be signed by the

proprietor above his full typewritten name, seal and current address.

12.3 If application is made by a firm in partnership, it shall be signed by all the partners of the

firm above their full typewritten names and current addresses, or alternatively by a

partner holding special power of attorney for the firm in which case a certified copy of

the partnership deed and the said power of attorney and current address of all the partners

of the firm shall also accompany the application.

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12.4 If the application is made by a limited company or a Corporation, it shall be signed by a

duly authorized person holding power of attorney for signing the application in which

case a certified copy of the power or attorney shall accompany the application.

12.5 If the application is made by a Joint Venture / Consortia of two or more firms as partners:

a. The application shall be signed so as to be legally binding on all partners.

b. One of the partners shall be nominated as being lead partner and this authorization

shall be evidenced by submitting a power of attorney signed by legally authorized

signatories of all the partners.

1. The lead partner shall be authorized to incur liabilities and receive instructions for

and on behalf of any and all partners of the Joint Venture / Consortium w.r.t. the

competition.

2. A copy of the agreement entered into by the Joint Venture/ Consortium shall be

Submitted with the Application and complete information pertaining to each partner

in the respective forms duly signed by each such partner shall be submitted with the

application.

13 FINAL DECISION MAKING AUTHORITY:

The CGKV, reserves the right to accept or reject any application and to annual the

process and reject all applications at any time without assigning any reason and without

thereby incurring any liability applicant or without informing the applicants of the rounds

for the CGKV’s action.

14 ELIGIBILITY AND MINIMUM CRITERIA FOR PRE-QUALIFICATION

14.1 a. The applicant should be individual or a proprietary firm or a registered partnership, or a

company registered in India under company Act 1996 or a corporation constituted by

central/state govt. in India Or joint-Venture, should be a firm incorporated in India. In

case of a Consortium of Firms, the lead Firm should be registered in India.

b. No two or more consents in which an individual is interested, as proprietor and of

partner or Director shall participate for the prequalification, if they do so, all such

prequalification applications shall be liable to be rejected.

14.2 To be eligible for listing the applicants shall provide evidence satisfactory to the

Executive Engineer CGKV, of their eligibility and of their capability and adequacy of

resources to carry out the services. In case of Joint Venture, the joint-venture partners

should give an undertaking to provide the relevant expertise / consultancy services for the

project. Similarly, in case of Consortium, if any member is likely to derive expertise of

the parent company, then an undertaking to that effect from the parent company

providing such expertise to the Consortium member should be submitted. In addition, all

applications submitted shall include the following information :

a) Letter of Transmittal.

b) Copies of original documents defining the legal status, structure of organization,

place of business of the company or corporation or firm or partnership or in case

of a joint venture, of each party constituting the Joint Venture / Consortium/

individual in Schedule ‘A’.

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c) Reports on the financial standing of the applicant (or of each party to a joint

venture) in Schedule ‘B’.

d) Information about Planning professionals and allied Technical staff in Schedule

‘C’

e) Details of the experience and past performance of the applicant (or of each party

of joint venture / Consortium) on works of a similar nature and details of current

works in hand and other commitments in Schedule ‘D’.

f) Any other relevant additional information in Schedule ‘E’.

g) Details of participation in National or International Design Competitions, if any,

in the past.

h) Photographs of any three important projects designed by the architect.

i) Names & addresses of any three references.

j) Photocopies of Income tax return of the firm for last 3 financial year. In case last

financial year audited balance sheet is not prepared then unaudited balance sheet

duly signed by the C.A. be furnished. of Income Tax return of the firm for the last

3 years.

k) Affidavit in schedule ‘F’ duly notarized.

l) The applicant may be required to make a presentation covering the above aspects.

14.3 For the purpose of listing applicant should meet the following qualifying criteria as a

minimum for:

a) The applicant must be a well established consultant having capability and experience in

various type of buildings constructions.

b) The applicant should be a member of the professional bodies such as Institute of Town

Planners India or Institute of Architects, India or similar national/ international institutes.

c) The lead consultant, must have experience in the field of architecture and be of repute

with proven experience of rendering comprehensive architectural and structural services

having in-house facilities for all related disciplines including architecture, urban design,

structure, electrical, mechanical air conditioning, acoustics, public health engineering,

landscaping and interior design. They must have adequate experienced technical

manpower and all modern facilities including computer aided design.

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In addition to above following category wise qualifying criteria are fixed.

14.3.1 Category "A" : To qualify in Category "A" , the applicant must have achieved as a

minimum the following performance.

A. The individuals/ firms forming part of Joint Venture/Consortium shall be at least 15 years

old.

B. The applicant’s core team of experts shall have experience of at least 15 years in the

respective field.

C. The applicant must have experience on Physical Infrastructure designing. Building

Planning and Design structural design, financial and economic analysis, Environmental

planning, etc.

D. The applicant must have planned, designed and executed at least one completed project

of building works of more than Rs. 20 crores in last three years.

14.3.2 Category "B": To qualify in Category "B", the applicant must have achieved as a


A. The individuals/ firms forming part of Joint Venture/Consortium shall be at least 10

years old.

B. The applicants’ core team of experts shall have experience of at least 10 years in the

respective field.

C. The applicant must have experience on Physical Infrastructure designing, Building

Planning and Design, structural design, financial and economic analysis,

Environmental planning, etc.

D. The applicant must have planned, designed and executed at least one project of

building works of more than Rs. 15 crores in last three years.

14.3.3 Category "C":- To qualify in Category "C", the applicant must have achieved as a



years old.


respective field.


Planning and Design structural design, financial and economic analysis,


D. The applicant must have planned, designed and executed at least one completed

project of building works of more than Rs. 7 crores in last three years.

14.3.4 Category "D":- To qualify in Category "D" , the applicant must have achieved as a



years old.


respective field.


Planning and Design, structural design, financial and economic analysis,


D. The applicant must have planned, designed and executed at least one project of

building works of more than Rs. 2 crores in last five years.

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14.4 Even if an applicant firm satisfies the above requirements, it will be subject to

disqualification if it has :

i) made a false representation in the form, statement and attachments required in the

Registration documents.

ii) Record of poor performance such as abandoning work, not properly completing

contract, financial failures or delayed completion.

ii) If it has been convicted by any court of law.

14.5 All payments towards Consultancy fee to the selected lead consultant will be made in

Indian Rupees only.

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INFORMATION OF CONSULTANTS

SCHEDULE-A

CORPORATE INFORMATION OF CONSULTANTS

1 Name of the lead consultant (In full)

Address

Telephone No.

Email address

Website (If any)

Year of establishment

(Certificate of Registration/Incorporation under Indian Companies Act to

be furnished)

Place of business

2 Name of members of Consortium/Companies (if any-with certificate of formation

deed/ partnership deed/ registration as applicable )

3 Indicate the area of participation of each member of the consortium or Joint

Venture including Sub consultant

4 Nature of Assignments carried so far

i. _____________________________

ii. _____________________________

iii. _____________________________

iv. _____________________________

v. _____________________________

vi. _____________________________

5 Nature of assignments in hand

(Note: Supporting documents duly signed from client in support of each of the above

objects to be furnished)

(Signature of applicant)

Including title and capacity

in which application is made.

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SCHEDULE-B

FINANCIAL STATUS

(For each Member of the group)

a. Name of the Consultant and PAN No.

b. Whether individual/proprietary/partnership/Limited Company or

Corporation/Consortium/Joint Venture

c. Annual Turnover ( for the last 5 years) (Indian Rupees in Lac)

d. Total Number of Employees (for the last 5 years)

i. Technical.

a. Architecture and Engineering professionals -------------------

b. Allied professionals-----------------------

ii. Others------------------------

NOTE

Data to be furnished by each of the members of the Consortium on separate

sheets.

All foreign currencies should be converted to equivalent Rupees.

3. Supporting documents from client in support of each of the above objects to be furnished.

4. It should clearly stated whether employee is part time/full time or on contract basis. The

proof in this regard should also be enclosed.

5. Architect should be registered with 'council of Architecture' [COA], The Copy of

registration should also be enclosed.

6. For structural Engineers. The Copy of registration should also be enclosed.




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SCHEDULE-C

TECHNICAL STAFF

Information about the “ TECHNICAL STAFF ”

(Each member of the group to furnish information in their respective area of participation)

No Field specialization No. of persons in regular employment

PH.D Post

graduate

Graduate Other

Qualification

1 Architect

2 Building structural

designer

3 Civil Engineer

4 Acoustic Engineer

(optional depending

upon the requirement of

individual project)

5 Urban planner (optional)

6 Housing Analyst

(optional)

7 Environmental planner

(optional)

8 Economic Planner

9 Statistical analyst

10 Surveyor

11 Landscape Planner

12 Infrastructure Analyst

& designer

13 Draftsman/Asstt.

draftsman/tracer

14 Other

(Note: Supporting documents i.e. certificates of educational qualification and proof of regular

employee be furnished.)

(Signature of applicant) Including title and capacity


Verification

I --------------------------- S/O -------------------------------------- do here by affirm that the contents

stated cited above are true to the best of my knowledge and believe and are bases on my/our record.

Verified that this ---------- date of -------20-------at (Place)--------------

Self attestation

Deponent

(----------------------------)

Authorized signatory/

for and on behalf of---------

(Affix seal)

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SCHEDULE-D

EXPERIENCE

APPLICANT'S EXPERIENCE OF RELEVANT PROJECTS

(BOTH FINISHED AND ON GOING PROJECTS) Give information in the following format

(For each member of Group & Project wise)

1 Project Title :

2 Location :

3 Describe area of participation (Specific Services

rendered by the Applicant)

:

4 Period of Services rendered by the Applicant :

5 Consultancy Fees of the Applicant ( Indian Rupees in

Lac)

:

6 Total Project Cost (Indian Rupees in Lac) :

7 Whether the Project was handled in Joint Venture or

Consortium (If Yes, specify the JV/Consortium partners

and their role (Area of participation) in the project)

: Yes/No

8 Whether any Sub Consultant was involved

(If Yes, Specify their area of participation in the project)

: Yes/No

9 Present status of the Project :

(Note: Supporting documents from client in support of each of the above objects to be

Furnished)

(Signature of applicant) Including title and capacity


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SCHEDULE-E

ADDITIONAL/ RELEVANT INFORMATION

A Detail for Individual / Proprietary :-

1 Copy of PAN No.

2 Service tax detail and income tax returns of last 3 years.

3 Educational Qualification's certificate.

4 Registration certificate of Consultant /Proprietary.

5 Bank detail. (Name and type of account / Name of Bank's branch, place / Opening

date of account in bank)

B Detail for consultancy Firms (Partnership / Limited Company or Corporation /

Consortium / Joint Venture) :-

1 Copy of TAN No.

2 Service tax detail and income tax returns of last 3 years.

3 Educational Qualification's certificate of all directors / partners of Firm excluding

staff or employee.

4 Registration certificate of Architects and Firms.

5 Bank detail. (Name and type of account / Name of Bank's branch, place /

Opening date of account in bank)

Any other information :-

C .......................................................................................

.......................................................................................

D .......................................................................................

.......................................................................................




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SCHEDULE-F

Affidavit

I--------------------------------------- S/O----------------------------------------------------------Aged--

---------------- Years---------------- Resident ------------------------------------------- Of ----------------------

--- (Address-------------------------------------------) (For and on behalf of ------------------------------------

-----------------------------------), do here by and herewith solemnly Affirm/State on oath that:-

1. All documents and Information's furnished are correct in all respects to the best of

my knowledge and belief

2. I have not suppressed or omitted any information as is required.

3. I hereby authorize the CGKV Officials to get all the documents verified from

appropriate source(S).

Deponent

(----------------------------)


for and on behalf of

------------------

(Affix seal)

Verification

I --------------------------- S/O -------------------------------------- do here by affirm that the

contents stated cited above are true to the best of my knowledge and believe and are bases on my/our

record.

Verified that this ------------------------ date of ---------------20-------at

(Place)---------------------

Self attestation

Deponent

(----------------------------)


for and on behalf of

------------------

(Affix seal)

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AGREEMENT FOR ARCHITECTURAL AND STRUCTURAL CONSULTANCY SERVICES

CLINT: Executive Engineer,…………………………………., Chhattisgarh Kamdhenu

Vishwavidhyalaya.

CONSULTANT:.......................................................................................................THIS

AGREEMENT made this .............................. day of………………… between the Executive

Engineer, CGKV ……………………,on the one part

and..................................................................................................................................

...........................................................................................................................................

(consultancy agency /firm hereinafter called the “CONSULTANT” on the other part whereas the

Executive Engineer, CGKV,………………… desire to plan, develop and construct (Project

name of

Building/Campus)............................................................................................................................

.........................................................................................................................................

And whereas the Executive Engineer, CGKV ………………. has

appointed........................................................ as the consultant for the said project including

allied works and services in all respects, with the Instructions and conditions here to specified in

this Agreement.

NOW THEREFORE This agreement witness and the parties here to hereby agree as follows:

CONTENTS:

1. Scope of work & schedule of services to be rendered by the consultant.

2. Time schedule for the scope of work.

3. Scale of fees and mode of payment.

4. Executive Engineer, CGKV’s responsibilities.

5. Schedule of services not included in the scope of work.

6. General conditions of contract.

7. Arbitration.

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(1) SCOPE OF WORK & SCHEDULE OF SERVICES TO BE RENDERED BY THE

CONSULTANT.

Planning area of the project area of the project is about…………………..

The scope of work and the services to be rendered by the consultant are as follows:-

1. Study at client’s requirement.

2. Detailed survey of the site, existing services, and soil investigations & laboratory tests

etc.

3. Preparing a general site layout, development and sketch plans.

4. Discussing with the client and making necessary changes in plans.

5. Preparing drawings required for the tender purpose and construction and getting them

approved from the client and various authorities concerned (such as town & country

planning, Municipal Corporation etc.) in accordance with the existing legislation codes

and standards.

6. Preparing final construction drawings, structural designs and drawings, including services

like internal roads water supply sanitary and electrical layout drawings. (As per

Annexure 1 and 2)

7. Preparing a black model of the project of adequate scale.

8. Preparing detailed estimates and abstract of work along with technical specifications for

all buildings and development works.

9. Visiting the site as and when required to clarify any decision or interpretation of the

drawings and specifications that may be necessary co-coordinating at site during

execution and attending conference and meetings as and when required.

10. Advising the Executive Engineer CGKV …………….on any technical matters connected

with the construction of the said project.

11. Co-coordinating with carious agencies such as EPCO, CPA Town and country planning,

CGKV, PHED, PWD Municipal Corporation, Electricity Board and Financing.

12. On completion of the project furnishing a report to the EE CGKV stating therein the

guidelines for unfinished works, scope for extensions, if any and instructions for the

maintenance of the property.

(2) TIME SCHEDULE FOR THE SCOPE OF WORK-

1. Stage 1– Submission of site plan, preliminary drawings on actual 5 meter contour plan of

the site and approval of the drawing from competent authorities within 30 days of

signing of agreement.

2. Stage 2- Submission of detailed drawings, all working drawings including elevations

sections, ducting etc. detailed estimates along with structural design and drawings within

30 days from approval of stage 1 drawings.

3. Stage 3- Submission of detailed estimates for T.S. and draft NIT as per A.A. within 15

days A.A. (Administrative approval) Enclosed the design aspect according to bearing

capacity.

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(3) SCALE OF FEES & MODE OF PAYMENT:

Architectural and structural consultancy fees to the consultant selected for

particulars project will be paid on the approved rate as per E.O.I. & agreed (Rate

approved by CGKV 1.50% for Architectural work and 1% for structural work) for the

work which full consultancy is provided by the consultant. (this does not include cost of

land charges, supervision/ contingency or charges incurred on works for which

consultancy has not been provided in the schedule or services may be included in the

schedule or services to be rendered by the consultant listed in the previous section)

inclusive of all taxes like professional tax, services tax, Income tax etc.

Note:- Drawing cannot be changes at end of the work. Hence Consultancy charges paid

to the Consultant According to Awarded A.A.

Any changes in Specification or quantity in estimate; corrected estimates prepared

by the consultant and for this only stationary charges or Nominal changes fixed by the

Department, shall be payable to consultant.

1. Extra charges for Corrected (Revised) estimate, Rate shall be paid on actual Cost of or

Rs. 1 per page based on market Rate.

2. MODE OF PAYMENT- For building works:

S.No. Particular Stages % of fee

payable

i

ii

iii

iv

Stage I – After approval of schematic designs & approval of

drawings and contour plan and detailed estimate after getting

administrative approval.

Stage II - After Submission of detailed estimate for T.S. as per

A.A. received and tender drawings & documents, sufficient to

call tender and structural design with structural drawings.

Preparation of NIT and Evaluation of bidss.

Stage III - During the course of construction as per progress at

site at various levels.(in installments, as given below)

Stage IV On completion of work and fulfilling of all

responsibilities to CGKV and after Satisfaction, remaining of

total fees.

15%

25%

45%

15%

Stage I- After approval of schematic designs & approval of drawings and contour plan and

detailed estimate after getting administrative approval by competent authorities:

15% of total fees as per E.O.I. lowest rate quoted & Approved by CGKV.

Stage II - After Submission of detailed estimate for T.S. as per A.A. received and tender

drawings & documents, sufficient to call tender and structural design with structural drawings:

25% of total fees as per E.O.I. lowest rate quoted & Approved by CGKV.

24 | P a g e

Stage III - During the course of construction as per progress at site at below-

45% of total fees as per E.O.I. lowest rate quoted & Approved by CGKV-

a. On completion of construction up to plinth level, 10% of total fees of lowest quoted rate

and accepted by firms & Approved by CGKV.

b. On completion of construction up to lintel level, 10% of total fees of lowest quoted rate

and accepted by firms & Approved by CGKV.

c. On completion of casting of R.C.C. slab 10% of total fees of lowest quoted rate and

accepted by firms & Approved by CGKV.

d. On completion of plastering Flooring & Finishing & providing Door and shutters, 15%

of total fees of lowest quoted rate and accepted by firms & Approved by CGKV.

Note:- Proportionate rate would be paid for Stage IV only if No. of houses are increased or

decreased.

Stage IV- On completion of work and fulfilling of all responsibilities to CGKV and after

Satisfaction, remaining of total fees (i.e. 15%) shall be payable.

Note:-

1. For purpose of stage IV “progress at site ” shall mean expenditure incurred as a

proportion or total estimated cost calculated in four installments.

2. If for some reasons the work is abandoned in between or curtailed or the Consultants

services or terminated the fees will be calculated proportionately for the services rendered

and adjusted accordingly.

3. payments of professional fees shall be made with in one month of the completion of the

relevant stage or submission of claim whichever is later.

4. This fee is inclusive of all taxes, which may have to be borne by the Consultant and to

separate payment shall be made on this account. For Development works (as per the rate

approved by the CGKV)

5. In case the services of architect is annulled during execution of the project due to any

reason whatsoever, the payment proportionate to the stage of work executed by the

architect shall be paid.

6. In case the services of the architect is annulled during execution of the project due to any

reason whatsoever, the drawings submitted by the architect shall be intellectual property

of the CGKV & the use of the submitted drawings by any of the architect without prior

consent of the CGKV or previous architect shall be not permitted.

2. SURVEY OF LAND

a. For 1 acre of land to 25 acres of land as per the lowest rate quoted by Consultant &

Approved by CGKV.

b. After 25 acres of land and up to 50 acres of land the rate of survey will be as per the

lowest rate quoted by Consultant & Approved by CGKV.

c. After 50 acres of land the rate of survey will be as per the lowest rate quoted by

Consultant & Approved by CGKV. (for additional acres and above 50 acres)

3. PREPARATION O F LAYOUT PLAN

a. For 1 acre to 25 acres of land the rate will be as per the lowest rate quoted by Consultant

& Approved by CGKV.

b. For the above 25 acres of land and up to 50 acres of land the rate will be as per the lowest

rate quoted by Consultant & Approved by CGKV.

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c. After 50 acres of land the rate of survey will be as per the lowest rate quoted by

Consultant & Approved by CGKV.

(for additional acres and above 50 acres)

4. PLANNING AND DESIGNING OF EXTERNAL SERVICES

a. For 1 acre to 25 acres of land the rate will be as per the lowest rate quoted by Consultant

& Approved by CGKV.

b. For the above 25 acres of land and up to 50 acres of land the rate will be as per the lowest

rate quoted by Consultant & Approved by CGKV.

c. After 50 acres of land the rate for every additional acres will be as per the lowest rate

quoted by Consultant & Approved by CGKV.

(for additional acres and above 50 acres)

(4) CGKV’S RESPONSIBILITIES:

The following shall be responsibilities of the Executive Engineer, CGKV………..

1. Providing information regarding the location and boundaries of site.

2. Furnishing (Executive Engineer, CGKV……….) of rates and local material prevailing

market rates and other documents pertaining to the site of Chhattisgarh.

3. Preparing and inviting tender awarding of works supervising the work under construction

and discharging all the liabilities of various contractors & Consultant engaged in the

work.

4. Taking note of the observation made by the Consultant or his authorized representative

on their inspection/visits and ensuring the correct of deficiencies in the work pointed out

by them.

5. Supervising day to day construction activities at the site and co-ordination to various

contractors & Consultant.

(5) SCHEDULE OF SERVICES NOT INCLUDED IN THE SCOPE OF AGREEMENT:

1. Amount payable to the local bodies or authorities for getting sanction of plans etc. and

expenditure on advertisement.

2. Preparation of tender document evaluation of tender and selection of contractors.

3. Preparation for the soil investigation and laboratory tests and selection of contractors.

4. Day to day supervision on site.

5. Contractor’s running bills and final bill their checking settlements of payments of various

contractors extra item rate settlement.

6. Construction progress reports.

7. Printing and publishing of Brochure for booking or publicity (but providing mini

drawings & other details to prepare brochure are included in services to be provided).

(6) GENERAL CONDITION OF CONTRACT:

1. For statutory permission, Executive Engineer, CGKV…….….use and execution of the

work the Consultant will submit eight sets of drawings with soft copy and will also

submit two sets with soft copy of drawings on completion of the project indicating all the

changes made.

2. For extra sets of drawings, the rate shall be paid on actual cost of print or Rs. 10 per sqm.

based on market fare.

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3. The drawings and estimates produced and issued by the consultant are the property of

CGKV and shall not be used anywhere without written permission of University.

However no extra payment shall be payable to consultant, in case of repetition or reuse of

drawings-estimate etc. by the University.

4. The Consultant and his team have no liability what so ever for any part of work for which

the liability rests with the contractors or suppliers of the CGKV & liability towards land

assessments right of way or any other legal claims or obligations put forth by the

authorities of existing building, permanent or temporary.

5. The Consultant and his team and their authorized representative shall visit the site and

inspect the work as may be deemed necessary to ensure that the work is being executed in

general accordance with the project.

6. Except for the structural emergencies the Consultant and his team of specialist shall not

make any material deviation alteration addition or omission from the work shown and

described in the contract document without first obtaining the written consent of the

client.

7. The Consultant on the completion of the work shall prepare free of charge drawings

sufficient to show the main service lines and other essential services.

8. In the event of either of the parties committing breach of any one or more of the terms

and condition of the agreement the aggrieved party shall be entitled to give notice for

remedies under the law. On receipt of such notice in case the matter is not resolved

amicably between the parties, the matter shall be referred to the Executive Engineer.

9. The Executive Engineer CGKV ……………shall have the liberty to postpone or not to

execute any work and the Consultant shall be not entitled to any compensation or damage

for such omission or postponements or non-execution of the work except the fees which

are payable to the consultant up to the stage of services that are actually in progress.

10. If the Consultant becomes incapacitated the Executive Engineer , CGKV ……….may

make full use of all or any drawings, estimates , documents prepared by him after

proportional payment for the same as mentioned in the mode of payment.

11. Deduction can be made from the Consultant fees on account of penalty, liquidated

damages or other reasons in case he does not fulfill his main duties as mentioned in the

details of services to be rendered by Consultant.

12. The Consultant shall make necessary revision as may be required by the Executive

Engineer, CGKV……….. in the drawing and the other documents submitted by him.

Once finally approved any substantial changes required by the Executive Engineer, shall

be made compensated as Additional services rendered by the Consultant and paid as

mutually agreed upon.

13. The Consultant and his team shall advise the Executive Engineer, CGKV………..

regarding what work under Execution during his visits to the side and reports his

observation. The discretion for implementation of this advice shall be that of the

Executive Engineer, CGKV………..

14. The Executive Engineer, CGKV……….. shall take note of all statutory provision. Under

the law and act as per its provision at the time of the Payment made to the Consultant.

15. The consultant will have to follow the timelines prescribed in the agreement. In case of

non compliance of anyone or more provisions of this agreement a penalty of 1% (one

percent) per week aggregating to a maximum of 20% (twenty percent) of the fee

(payable amount) could be deducted by the Executive Engineer, CGKV.

16. Consultant is bound to submit a certificate regarding structural design that- submitted

structural design is economical and safe. Consultant must submit copy of cheque issued

by him to the structural engineer for design. Executive Engineer must ensure that

consultant submits all design calculation along with certificate and copy of the cheque

issued to structural engineer. If consultant does not submit no payment shall be made to

Consultant/Architect.

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17. For important structures (if required by the University) the design calculations will have

to be got checked from I.I.T. or any other institute of repute (as decided by the

University) by the consultant, payment for proof checking shall be borne by the

University However no extra time shall be given to the consultant for the same.

(7) ARBITRATION:

1. The Executive Engineer, CGKV……….. and the Consultant each bind

themselves their partner's successor's executors Administrators and assignees to

the other party in respect of all covenants to the agreement. Except as above,

neither the Executive Engineer CGKV……….. nor the Consultant shall assign,

sublet or transfer their interest in this agreement without their written consent of

the other party and the Executive Engineer, and the Consultant hereby agree to

full performance of the covenants contained herein.

2. In case of any dispute arising of this Agreement the matter shall be referred to a

sole Arbitrator to be appointed by the CGKV……….. not below the rank of

Executive Engineer and the decision shall be binding on both the parties. In

witness of the parties have hereunder set their hand and seal and sign on the Day,

Month and Year first written-

Consultant Executive Engineer

Address:…………

Place:………………

Date:……………….

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Annexure-1 List for Architectural Drawings

A) STAGE-1 (Concept drawings)

1- Site Plan 1:500(Including all survey details, location of trees, roads, contours etc.)

2- Site plan with locating Propose building.

3- All concept floor plans, Scale -1:00

4- Two main elevations, scale- 1:00

5- 3-D view of all buildings in premises.

B) STAGE-2 (working drawings)

1- Development and contours etc.

2- Two site cross-sections.

3- Landscape Plans and details.

4- Drain line, water harvesting, Groundwater recharge plans etc.

5- Fixing the gradient according to water body based on. Complete reference level

survey of the premises.

6- Fixing the gradient at drain and road level according to road surface and located

the accurate benchmark.

7-All Floor plans 1:100 with Area calculation Plan and detail.

8- All Flooring Patterns & detail.

9- All side elevations with reference of surface levels.

10- Two cross sections with details.

11- Staircase details.

12- Toilet details and kitchen details.

13- Door-Window & Joinery details.

14- Water supply-line details. 15- Electrical Drawings showing Points and fixtures on plan & Details.

16- Electrical wiring layout Diagrams & details.

17- Electrical load calculations.

18- Details of internal or External Elements of Structure for interior or Elevation

features (If necessary or required).

Note- All Architectural drawings should be duly signed (with seal) by registered Architect.

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Annexure-2

List for Structural drawings

1- Excavation plan & details.

2- Footing / Piles, Foundation design & center line with detail.

3- Column center line plan and column detail for each floor.

4- Plinth beam Plan, sections & details.

5- Lintel beam plan, sections &details for each floor. (With details of chhajja,

loft etc.)

6- Slab beam plan, Section & details for each floor.

7- Every slab level design, Plan & details.

8- Sunken slab details.

9- Design of any other structural elements i.e. elevational features; trusses etc.

10-Design of Site development's element i.e. retaining walls etc. if required.

11-Design and details for overhead tank, boundary wall, Culverts or main gate

entrance design etc.

12-All structural design calculations & Justification.

13-Detail Estimate as per current PWD SOR.s

Note- All structural drawings and design shall be duly signed and seal by registered

structural engineer.

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