Cheryl Rice Organized Brainstorming from Concept to Consensus.
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Transcript of Cheryl Rice Organized Brainstorming from Concept to Consensus.
Cheryl Rice
Organized Brainstormingfrom Concept to Consensus
2006 Organized Brainstorming Cheryl Rice: [email protected]
AgreeReduceGenerate
Agenda
1. Introductions
2. Purpose
3. Process:• Generate• Reduce• Agree• Build
4. Meeting Management
2006 Organized Brainstorming Cheryl Rice: [email protected]
AgreeReduceGenerate
Introductions
• About me
• About you– How do you currently address a problem?
• What works?• What doesn’t work?
2006 Organized Brainstorming Cheryl Rice: [email protected]
AgreeReduceGenerate
Purpose
• By end of lesson you feel confident that you could lead a group through a decision making process, resulting in agreed consensus on solution(s) to implement
2006 Organized Brainstorming Cheryl Rice: [email protected]
AgreeReduceGenerate
Approach
• Understand the process
• Appreciation of meeting dynamics
Cheryl Rice
The ProcessStep 1: Generate Ideas
2006 Organized Brainstorming Cheryl Rice: [email protected]
Agree BuildReduceGenerate
HOW: Brainstorming
WHAT
• A process to generate a list of raw ideas in response to a specific question
2006 Organized Brainstorming Cheryl Rice: [email protected]
Agree BuildReduceGenerate
Brainstorming
HOW
• Confirm the question
• Agree on the rules
• Assign a scribe
• Define when to stop– When all ideas are exhausted– At the end of a time limit
2006 Organized Brainstorming Cheryl Rice: [email protected]
Agree BuildReduceGenerate
Brainstorming: the rules1. All people and ideas are equal2. Around the table:
• one person at a time• one idea at a time
3. Withhold judgment, comments & questions4. Wild and exaggerated ideas are good5. Build on other’s ideas 6. The more ideas, the better7. Pass when you are out of ideas
2006 Organized Brainstorming Cheryl Rice: [email protected]
Agree BuildReduceGenerate
Brainstorming: Clean-up
1. Give time for everyone to review the list
2. NOW they can ask for clarification
3. NOW they can suggest duplicates be removed
4. BUT they still don’t critique the ideas!
2006 Organized Brainstorming Cheryl Rice: [email protected]
Agree BuildReduceGenerate
Brainstorming: example
THE QUESTION:
• What topics/problem would you like to use as a working example of this process?
2006 Organized Brainstorming Cheryl Rice: [email protected]
Agree BuildReduceGenerate
Brainstorming: Alternative
Popcorn:
• Everyone throws out their ideas as they occur
Use when:
• You have a dynamic team that works well together and will participate equally
2006 Organized Brainstorming Cheryl Rice: [email protected]
Agree BuildReduceGenerate
Brainstorming: Alternative
Subgroups:
• Break into small groups of 3-5, set a time limit then return and record ideas
Use when:
• You have a very large group
2006 Organized Brainstorming Cheryl Rice: [email protected]
Agree BuildReduceGenerate
Brainstorming: Alternative
Sticky Note:
• Each participant writes down their ideas (legibly!), one per note, and sticks on wall
Use when:
• You expect a ton of ideas that you can classify into themes
Cheryl Rice
Step 2: Reduce the ideas
The Process
Agree BuildGenerate Reduce
HOW: Multi-Voting
WHAT
• A process to reduce a long list of ideas
• This NOT consensus, but it is democratic
• Also known as ‘Dotmocracy’
Agree BuildGenerate Reduce
Multi-Voting
HOW• Count the number of ideas on your list• Divide by 2 and add 1• Each member gets that number of votes• Each member applies their votes (with check
marks or sticky dots)• Repeat this process until you list is down to 10
or less (a minimum of 3) ideas
Agree BuildGenerate Reduce
Multi-Voting: example
• Let’s reduce our brainstorm list
• Do we have a volunteer leader?
Agree BuildGenerate Reduce
Multi-Voting: Alternative
Prioritization Matrix:• Ideas are listed and each member ranks the ideas:
1=best, 2=2nd best, …n=least favorite.• Rankings are collated, added and the top 3-5 LOWEST
totals are used in the next step
Use when:• You have time between generate and agree phases• You have used a computer or smartboard so circulation
of the brainstorm list is fast and easy
Agree BuildGenerate Reduce
Multi-Voting: AlternativeTeam>>> A B C D E F G H Total Final
Idea 1 1 3 2 4 1 3 1 4 19 3
Idea 2 2 2 3 2 2 2 3 2 18 2
Idea 3 3 1 1 3 3 1 2 3 17 1
Idea 4 4 7 6 1 4 4 6 1 33 4
Idea 5 5 6 7 5 5 6 7 5 46 5
Idea 6 6 5 5 8 6 5 5 6 46 6
Idea 7 7 9 4 7 7 9 4 7 54 7
Idea 8 8 10 9 10 8 10 9 10 74 10
Idea 9 9 8 10 9 9 8 10 9 72 9
Idea 10 10 4 8 6 10 7 8 8 61 8
Audit> 55 55 55 55 55 55 55 55
Cheryl Rice
The Process
Agree on the chosen solution
BuildGenerate Reduce Agree
Consensus
WHAT:
• A group decision that everyone can support
NOTE:
• Support must be unconditional, though not necessarily enthusiastic (I can live with that!)
BuildGenerate Reduce Agree
HOW: Consensus Matrix
WHAT:• A process to lead the group to consensus
on a specific solutionWHY:• Effective (members use measures to
reach agreement)• Time sensitive (agreement is quick)• Easy (one form, 4 steps)
BuildGenerate Reduce Agree
Consensus Matrix Form
Team>
• Everyone’s evaluation is valid• Math is used to consolidate• Highest Result = Consensus
BuildGenerate Reduce Agree
Consensus Matrix
HOW (4 steps):1. Each person puts a value from 5(high) to
1(low) on each ideas for their effectiveness and then for feasibility
2. Total values by criteria3. Multiply total effectiveness by total
feasibility4. Highest product is your chosen solution
BuildGenerate Reduce Agree
Consensus Matrix: Sample
BuildGenerate Reduce Agree
Consensus Matrix
• Broken down step by step
BuildGenerate Reduce Agree
Consensus Matrix: Step 1
Each person rates each idea for effectiveness on a scale from 5 to 1.5= Very effective1= Minor effect
Effectiveness: What difference will this idea have on solving the problem?
BuildGenerate Reduce Agree
Consensus Matrix: Step 2Feasibility: How easy would it be to implement this solution, considering time, cost, management or community support?
Each person rates each idea for feasibility on a scale from 5 to 1.5= Very effective1= Minor effect
BuildGenerate Reduce Agree
Consensus Matrix: Step 3
Total Effectiveness by idea
Total Feasibilityby idea
BuildGenerate Reduce Agree
Consensus Matrix: Step 4Multiply Total
Effectiveness by Total Feasibility
BuildGenerate Reduce Agree
Consensus Matrix: CompleteThe highest result is your agreed solution!
BuildGenerate Reduce Agree
Consensus Matrix: example
• Lets evaluate our solutions
• Do we have a volunteer leader?
BuildGenerate Reduce Agree
Consensus Matrix: Alternative
• Select your own criteria• Examples
– Addresses the Problem– Improves the Situation– Will it work? – Does it fit? – Consequences– Resource Availability
• Consider more than two criteria
Cheryl Rice
The Process
Build an Action Plan
2006 Organized Brainstorming Cheryl Rice: [email protected]
Agree BuildReduceGenerate
Action Planning
WHAT• Identifies next steps• Assigns timelines and ownership• This can be your project plan or,• You plan for project approval
HOW• Ask what do we need to do• Use sample template
2006 Organized Brainstorming Cheryl Rice: [email protected]
AgreeReduceGenerate
The Process: Review
Build
Reduce
Generate
• What• Why• How
WhatWhyHow
WhatWhyHow
What, Why, How
Agree