Checklist
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Transcript of Checklist
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1Copyright William J. O’Toole epms.net
Checklist
Event Management
It is so familiar that people rarely think of itThe toolkit checklist
William O’Toole, Events Development Specialist
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2Copyright William J. O’Toole epms.net
Commentary
The commentary to accompany this slideshow is found at:
https://soundcloud.com/epms/checklist
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3Copyright William J. O’Toole epms.net
Advantages of the checklist
Easy to compile The checklist can be adapted It can be more of a prompt list - i.e. a
reminder It is the little things that can ‘derail’ the event Each event can be a test of your checklist Everyone I’ve met can use a checklist Excellent tool for delegation
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4Copyright William J. O’Toole epms.net
Checklist example: the kit
What you will ‘kit up’ on the day of the event A selection from thousands of event
professionals around the world – I have been collecting these types of checklists for years
This is only a guide for your tool kit I prefer to call it the o’toolekit
Concert in Papua New Guinea Concert dance in Saudi Arabia
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5Copyright William J. O’Toole epms.net
the event (o)toolkit - what do you have on you on the day of the event:
Smart phone/PDA Hand held Loud speaker/hailer
Clipboard Spare paper Pens - lots of Security passes Event Operation Manual/tablet Schedules Contact numbers Incident report sheet
Plenty of cheap pens
Very handy Swiss Army knife
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6Copyright William J. O’Toole epms.net
Torch ( small one) Swiss Army penknife (some event managers would not
be without a pair of scissors) - however watch the legality of this - particularly if travelling
Camera ( small) Gaffer tape Bluetak Electrician's Screwdriver/pliers Cable ties Keys
Never buy a black torch
Gaffer tape
Electrician’s screwdriver
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7Copyright William J. O’Toole epms.net
Blockout, hat, sunglasses, rain cape
Credit cards Cheque/Check book Cash (and change) *
Small edibles ( as it can be difficult to get food on the day)
Water bottle Flat shoes Toothpaste and brush Business cards
keys
Business cards
pliers
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8Copyright William J. O’Toole epms.net
Paper Clip – removing DVD/CD A ruler (this wasn't explained by the event manager) Rubber gloves (if you do kid's events - handy for picking
up stuff) Your medication Adapter (i.e. for electric plugs) Mobile phone top up card Safety pin Bright shirt or distinctive hat so you can be found in a
crowd Spare USB memory stick
Cash change (mine from many events around the world)
USB stick with cord so you don’t loose it
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9Copyright William J. O’Toole epms.net
More information
Books: Events Feasibility and Development, Corporate Event Project Management, Festival and Special Event Management - find them on the web - William O’Toole author
The best is to attend a workshop on event project management, risk management or any of my other workshops.
Send me an email to find out the next workshops - go to www.epms.net/contact/