Cheatham Chatter · Cheatham Chatter . Monday, January 9, 2017 . #YouArePTA . Monday, January 16 ....
Transcript of Cheatham Chatter · Cheatham Chatter . Monday, January 9, 2017 . #YouArePTA . Monday, January 16 ....
-
Volume 7, Issue 18
Cheatham Chatter #YouArePTA Monday, January 9, 2017
Monday, January 16
Tuesday, January 10
Thursday, January 12
Tuesday, January 24
PTA General Meeting
@ 7 p.m.
Parent Education presents
“Media Madness”
following the PTA meeting
WatchDOG Spring Sign-Up
and Donuts
@ 7:30 a.m.
Miss R. Nelson‟s
birthday
Friday, January 13
First Semester
Charger Celebration
Mrs. Stephan‟s
birthday celebration
See page 2 for schedule
NO SCHOOL
Friday, January 20
Ms. Potts‟s
birthday celebration
Family Fitness Night
@ 5:30 to 7:30 p.m.
Mrs. Weir‟s birthday
Austin Parent Meeting
@ 5:30 p.m.
See page 4 for more information
See attachment, page 9
See attachment, page 10
See attachment, page 8
See attachment, page 7
Cheatham Press Books nearly due
By Daisy Mahoney
Cheatham Press
Cheatham Press authors, it‟s nearly press time!
The manuscript deadline is
rapidly approaching, so here
are a few last minute remind-
ers and a checklist to review
before submitting your com-
pleted manuscript package.
It‟s critical that you return
your package back to the li-
brary no later than: Tuesday,
January 17.
Review the following checklist
to ensure your book is pub-
lished to your satisfaction:
Manuscript package:
Write: your name, teachers
name and grade on the
back of the package.
“Book cover” page:
Clearly write your name
and book title on the
space provided under your
illustration. This informa-
tion will be published on
your book cover so please
ensure that it is legible and
spelled correctly.
“By” page:
Must have your
name and any other
illustration or text
you want to include.
“Dedicated to”: If you
choose to dedicate your
book to someone, include
this information on the line
provided on this page.
“About The Author” page:
Include your picture and
any information about
yourself that you would
like to share with your
readers.
Helpful tips for a quality pub-
lication:
Ensure that all text and il-
lustrations are dark and clearly
legible. If drawn too lightly
the text or illustrations may
not be readable in the final
publication.
Erase, remove or cover any
stray or unwanted marks that
you do not wish to be visible
in your printed copy. Pencil
marks can be erased. Pen or
Ink marks can be covered us-
ing a white correction tape.
Ensure all added items
(e.g., a photo of you on the
About the Author page) are
securely taped or glued down
to the manuscript pages.
Lastly, PLEASE review
your text and illustrations to
confirm that you are com-
pletely satisfied with them be-
fore submitting your manu-
script.
Upon submission of your final
manuscript to the library, an
information sheet from the
publisher (Studentreasures)
will be sent home for your
family to review and sign.
This sheet must be signed
and returned to the library. The information sheet will
then be sent to the publisher
with your manuscript. Please note that Cheatham
PTA will pay for the first
hardcover book and you are
under no obligation to pur-
chase additional copies. All books funded by
Cheatham PTA will become
the property of Cheatham Ele-
mentary library until the stu-
dents leave Cheatham. Upon
graduation or transfer from
Cheatham Elementary, the
books will be given to the stu-
dents to keep for free.
No visitors will be permitted on campus Tuesday due to STAAR simulations.
This includes volunteers and lunch visits.
-
On the Blacktop
Cheatham Chatter Page 2
Students were asked:
What do you do when it’s too cold to have recess?
Eric, 5th grade
"We play games,
draw, and some
times play on the
computers."
Avish, 5th grade
"We play a board
game called Taboo."
Neha, 5th grade "I draw on the white
board."
Tyler, 5th grade
"I play on the
computer."
Riley, 5th grade
"I play board games
with my friends."
Charger Celebration on Friday
Running the Extra Mile PE teacher Libby King spends more than just school hours enriching students’ lives.
By Rachel Maygren
VP Hospitality
Quick — name a teacher each of your students have had every
year at Cheatham. Give up? Libby King, or
Coach K as the kids
call her, has touched
the life of each and
every student to
walk through the
doors of Cheatham
Elementary. That opportunity to
affect each life, she said, is one of her
favorite aspects of teaching. “I love the bond you get to form with the
kids. I have the opportunity to make a
difference in the health and fitness of
each and every student in the school,”
King said. But it‟s not just
during the
school hours that
King involves
herself with
Cheatham‟s stu-
dents. From Run Club
to Girls Club,
King continues to provide a positive role
model for the students. “Both of my parents and grandmothers
were teachers. My father was an elemen-
tary PE teacher and football coach. I got
to see first-hand the impact you could
have in young kids,” she said. “Students need strong role models and I
believe we can make a difference,” King
said. It‟s that enthusiasm and dedication that
make the faces of each student light up
when they see Coach K. King began teaching 16 years ago and
has been at Cheatham since its doors
first opened. Her two children attend Cheatham. King
and her husband, who is an English
teacher and coach, spend their time out-
doors, playing sports, attending sport
events and volunteering with the youth
at their church.
Start Time End Time Grade Location
9:30 10:00 KG cafeteria
8:30 9:00 6 gym
9:30 10:00 5 gym
10:30 11:00 3 gym
12:00 12:30 1 gym
1:00 1:30 2 gym
1:45 2:15 4 gym
Please contact Mrs. Jenni-fer Flatt by email, jenni-
[email protected], before
Wednesday to RSVP.
Please have your ID ready in
case it needs to be scanned
into the school system.
Parents and visitors enter
through the front door of the
building rather than the side
doors by the gym.
Coach K with Girls Club.
Coach K and 2nd-grader
Elliot hold the Rudolph Run
trophy awarded last week.
-
Cheatham Chatter Page 3
Did you know every year an undercover police officer tests Cheatham's security procedures? This year, when the officer tried to get past reception without ID, he was stopped. When he roamed the halls without a badge, he was stopped. When he
checked the building for open doors, he didn't find one. Cheatham passed the security test with flying colors!
By Tasha Young
President
Digital devices topped holiday wish lists for
many kids this year. If you
gave the gift of technology
this year or perhaps upgraded
your smart phone and passed
down your old one to your
child, it‟s important to set
some smart technology
ground rules.
While many new de-
vices come with instruc-
tion booklets, they don‟t
cover things like who
your kid should be
“friending” or
“following” and when
they should share texts
with a trusted adult.
It‟s up to parents to
have clear conver-
sations with their
kids about using
technology respon-
sibly and that can
leave many parents
wondering where to
start. The good
news is that there‟s a tool
that makes the whole
process a no-brainer.
The National PTA re-
cently teamed up to cre-
ate The Smart Talk — a
free, online toolkit to help
you set up, with your
child, some technology
ground rules.
The goal? A healthier rela-
tionship with technology.
Just click on
www.thesmarttalk.org, sit
down with your child and re-
view a series of questions on a
variety of important, tech top-
ics — from privacy to respect,
from apps to social media. In
about 15 minutes, you‟ll have
an agreement you can print,
sign and post on the fridge for
easy reference.
If you want to learn more, you
can also attend Media Mad-
ness on Tuesday at 7 p.m. in
the Cheatham cafeteria. It‟s a
PTA program for parents to
learn how to successfully
manage your children‟s
„screen time‟ and monitor me-
dia messages and content.
#YouArePTA
Media Madness President’s Corner: digitally savvy
Did You Know?
Start Time End Time Grade Location
9:30 10:00 KG cafeteria
8:30 9:00 6 gym
9:30 10:00 5 gym
10:30 11:00 3 gym
12:00 12:30 1 gym
1:00 1:30 2 gym
1:45 2:15 4 gym
By Ayanna Backs
Parent Education
Make plans to at-tend Media Madness
on Tuesday.
This parent education pro-
gram will give parents tools to
successfully manage a child‟s
screen time.
It‟s common knowledge that
too much screen time is detri-
mental for a child‟s social de-
velopment. But how much is
too much? How do families
ensure a healthy amount of
media? Let‟s discuss and an-
swer these questions and more
at Media Madness.
Some of the topics include:
scale of information and num-
ber of people that access it;
dangers of social media; pro-
tecting per-
sonal pri-
vacy; sex-
ting; inter-
active ad-
dictions;
strategies
for benefi-
cial media
use and
marketing
topics.
With tech-
nology rap-
idly advanc-
ing this
presentation
addresses how to adjust your
media monitoring approach as
children grow.
Following the PTA meeting
Tuesday, Suzi Kennon, Texas
PTA Field Service Represen-
tative will address Cheatham
parents on these topics. Ken-
non has served in PTA since
2001 including local, council
and state levels. Currently she
also volunteers on the Leader-
ship Committee for Texas
PTA.
Officer Alex Jones will be
present to address any ques-
tions directed toward law en-
forcement.
Childcare during the presenta-
tion is available and provided
by PALS.
iPads and tablets and laptops, oh my!
https://thesmarttalk.org/#/https://thesmarttalk.org/#/
-
Go Green Dial It Down Moving your thermostat down just
two degrees in winter and up two degrees in
summer could save about 2,000 pounds of
carbon dioxide per year.
To-Do List
Allen ISD Learn „N Play-
day Preschool will be
having registration
for the 2017-2018
school year in Janu-
ary. For more infor-
mation on how to
register your child
please check their
website at
www.allenisd.org/
learnnplayday. Learn
„N Playday is located
at Anderson Elemen-
tary School (anyone
in AISD may enroll).
If you have any ques-
tions please feel free
to email learn-
If your stu-dent comes
home with-
out a jacket, water
bottle, book, shoe
or any other essen-
tial item — make
sure they check the
Lost and Found.
All items are do-
nated at the end of
the grading period.
Cheatham Chatter Page 4
Beverly Cheatham Elementary School
1501 Hopewell Drive, Allen, TX 75013 Ph: (972) 396-3016 Fax: (972) 396-3035
Web: allenisd.org/cheathames Twitter: Follow@CheathamElem
Principal: Stephanie Logan PTA President: Tasha Young The Cheatham Chatter is published by the Cheatham PTA in support of the PTA’s mission to be a powerful voice for all children, a relevant resource for families and communities, and a strong advocate for the
education and well-being of every child. Send submissions by 5 pm on Wednesday prior to publication: [email protected]. Content may be used on the PTA website and/or in the newsletter.
Content will be edited for space/clarity.
www.txpta.org www.allenisd.org/cheathames
Don‟t forget Family Fit-
ness Night coming
up on January 20.
Lots of great ven-
dors and prizes will
be there! See the
attachments for
more information.
New PTA Rules Changes to rules and standards for Cheatham PTA to be voted on in February
By Beth Bradley
Parliamentarian
Did you know that PTA operates under a set of bylaws and standing rules? It‟s time to update these governing documents to
make sure these documents accurately reflect
how our Cheatham PTA does things and can con-
tinue to guide the PTA.
To view the complete proposed Standing Rules,
see page 12. Two changes are proposed to the
bylaws: 1.) changing the number of vice presi-
dents from six to three; and 2.) changing the regu-
lar meeting months. The membership will vote on
these changes during the February meeting. Please join us tomorrow at the general meeting to
learn more about the proposed changes.
Allen Eagle Run Get moving in 2017
Family Fitness Night Make 2017 your healthy year
Join us for Donuts with Dad in the cafeteria Thursday at 7:30am.
No need to RSVP and it's free!
By Barbara Milo
VP Festivals
Before your New Year‟s resolutions for fitness are a second thought, Cheatham PTA would like
to invite you to an evening of fun, fitness and
health. Coach K and Leslie Youssef, Family Fitness
Night Chair, have designed an event with various
interactive games, activities and demonstrations
done by local health and fitness experts.
Watch cooking demonstrations by Medical City
Children‟s Hospital; run an obstacle course de-
signed by American Ninja Warrior finalist, Kar-
sten Williams; and much more. Healthy eats will be available for purchase from
Zoe‟s Kitchen. Amazing prizes will be given out, with the grand
prize being a family weekend getaway to Great
Wolf Lodge. Cheatham Family Fitness Night will be January
20 from 5:30 to 7:30 p.m.
By Ayanna Backs
Eagle Run Chair
Is it your goal to MOVE more in 2017? Sign up for the Allen Eagle Run for mo-
tivation. The run is scheduled for February 25 starting just
outside of Eagle Stadium. The event will feature a
timed 5K run/walk, one-mile fun run and a mas-
cot race.
Training plans are available online. If you are a
beginner check out www.c25k.com. Runners-
world.com also has plans for a variety of abilities. Whether you are racing for a PR or walking to
complete the distance get registered at
www.alleneaglerun.org. Sleep-in registration is available to anyone who
would like to register but cannot attend the race.
www.alleneagle run.org
http://www.c25k.comhttp://www.alleneagle
-
Friday, January 20, 2017
5:30 – 7:30 pm
Cheatham Elementary School
FAMILY. FUN. FITNESS.
Cheatham’s Family Fitness night is fast-approaching! Be sure to start
2017 off right and join us for an evening of healthy fun for the entire
family. There will be loads of interactive games, activities, and
demonstrations. Local health and fitness experts will be
demonstrating everything from dance to pilates to boxing. Medical
City Children’s Hospital will be offering cooking lessons, there will be
an obstacle course created by an American Ninja Warrior finalist, the
Watch Dog dads will have a push-up contest, and much, much more.
Yummy and healthy eats will be available for purchase. And if that’s
not enough, there will be tons of awesome prizes for adults and
children, including a grand prize weekend getaway for the family to
Great Wolf Lodge.
So come on down, bring your family, and get INSPIRED!
-
Cheatham’s Annual Multicultural
Showcase
After last year’s successful showcase, we are again calling all
Cheatham students to show off their cultural talent and skills.
We will be holding our Multicultural Showcase on Tuesday,
February 7, 2017 to show off the cultural talent of our
Cheatham students from 6-7 p.m. in the Cafeteria.
Cheatham students are welcome to perform any cultural dance,
play an instrument, read poetry, or any other cultural talent
they want to show off.
Each performance will be limited to 2 minutes so all students
can have a chance to show off.
Please contact Insiya Patwa at [email protected] by
January 20, 2017 to put your student on the list.
We can’t wait to see all the Cultural Talent at our School!
-
Happy Birthday Miss Nelson!
Cheatham PTA likes to send birthday wishes and celebrate our teachers and staff members on their special day. Miss Nelson is
a 6th grade teacher. Her birthday is Thursday, January 12. If your child would like to bring her a card or one of her favorite things from the list below, please do so on Thursday. Thank you!
Favorites
Colors:Teal, Maroon Special Treats:Sour Patch Kids, White Cheddar Popcorn Drinks:Diet Dr. Pepper, Hot Tea-Earl Gray, Ice Tea Restaurants: BJ’s, Grimaldi’s Drive Thru: Chick-fil-A, Sonic Stores:Amazon, Hobby Lobby, Target Hobbies:Cooking, Baking, Traveling Gift Cards:Amazon, Target, Hobby Lobby
If you have any questions please contact Lisa Minyard PTA Birthday Coordinator at Lisa @Minyard.com
-
Happy Birthday Mrs. Stephan!
Cheatham PTA likes to send birthday wishes and celebrate our teachers and staff members on their special day. Mrs. Stephan is a kindergarten teacher. Her birthday is January 16. So we will
celebrate Friday, January 13. If your child would like to bring her a card or one of her favorite things from the list below, please do so on Friday. Thank you!
Favorites
Colors: Turquoise Special Treats: Peanut M&M’s, Cheese-its, Chocolate, Anything Drinks: Diet Coke Restaurants: Carrabba’s, Taco Cabana Drive Thru: Chick-fil-A, Sonic Stores: Wal-Mart, Target Hobbies: Gardening, Sewing, Cooking Gift Cards: Dillard’s, Macy’s, Nordstrom’s, Calloway’s Class Needs: Clorox Wipes, White Cardstock
If you have any questions please contact Lisa Minyard PTA Birthday Coordinator at Lisa @Minyard.com
-
Happy Birthday Mrs. Potts!
Cheatham PTA likes to send birthday wishes and celebrate our teachers and staff members on their special day. Mrs. Potts is a 3rd grade teacher.
Her birthday is January 22. So we will celebrate on Friday, January 20. If your child would like to bring her a card or one of her favorite things from the list below, please do so on Friday. Thank you!
Favorites
Colors:Neon Pink-Rainbow Colors Special Treats:Popcorn, Chocolate, Chex Mix Drinks:Sonic Coke, Dr. Pepper 10 Restaurants:Pei Wei, Gloria’s, Uncle Julio’s, Mi Cocina, Taco Diner (any Mexican) Drive Thru: Taco Bueno, Chick-fil-A, Jack In the Box Stores:Wal-Mart, Target, Belk, Home Goods, Sams, Costco Gift Cards:Amazon, Target, Half Price Books, Teachers Pay Teachers Class Needs: Color Copy Paper, Floor Pillows
If you have any questions please contact Lisa Minyard PTA Birthday Coordinator at Lisa @Minyard.com
-
Happy Birthday Mrs. Weir!
Cheatham PTA likes to send birthday wishes and celebrate our teachers and staff members on their special day. Mrs. Weir is a
2nd grade teacher. Her birthday is Tuesday, January 24. If your child would like to bring her a card or one of her favorite things from the list below, please do so on Tuesday. Thank you!
Favorites
Colors:Red, Black, Grey Flowers: Daisies and Roses Special Treats:Snickers, Twix, Sweet Tarts Drinks: Coke, Unsweet Tea, White Chocolate Mocha Coffee Restaurants:Chili’s, Gloria’s, Mexican, Cheesecake Factory Drive Thru: Whataburger, Chick-fil-A Stores: Dillards, Macy’s, Shops on McKinney Square Gift Cards: Target, Starbucks, Restaurants
If you have any questions please contact Lisa Minyard PTA Birthday Coordinator at Lisa @Minyard.com
-
CURTIS MIDDLE SCHOOL PTSA NOMINATION FORM2017-2018 School Year
Deadline: February 20, 2017
Would you or someone you know like to be more involved at Curtis Middle School? Interested in being in the know? The PTSA Nomination Committee is now accepting nominees for the 2017-18 Executive Board. The Executive Board is voted into their positions by the general membership in April. All positions are considered open, and a nomination does not guarantee the position as an officer. For more information regarding position duties, please see the CMS website. All nominations are confidential. Final candidates will be notified in March.
Submitted by:_______________________________________________________________________
Phone:______________________________Email__________________________________________
Nominations: Name, Phone, Email:
President __________________________________________________________
VP Membership __________________________________________________________VP Programs __________________________________________________________
VP Ways and Means __________________________________________________________Secretary __________________________________________________________
Treasurer __________________________________________________________
On the back of this form, please describe nominees’ qualifications for office and fitness to serve, as well as any other information about the candidate that may be helpful in assisting the Nominating Committee. The Nominating Committee is only responsible for filling the officer positions listed above.
Other Appointed Positions and Standing PTSA CommitteesPlease circle any committees you are interested in serving or chairing.
Name________________________________Phone__________________Email_________________
Please return this form to Curtis Middle School in an envelope addressed to the PTSA Nominating Committee by February 20, 2017. You may also nominate via email at [email protected]. Please include the information requested in the email. Questions about the CMS PTSA? Contact Melanie Joiner at 314-239-0838 or [email protected].
AHS Liaison NewsletterAllen Eagle Run Parliamentarian
Citizenship ScholarshipsConcessions SpiritwearCouncil Rep Staff Appreciation
Environmental Volunteer CoordinatorHistorian
mailto:[email protected]
-
-1 - JAN. 2017 Second
Beverly Cheatham Elementary School
PARENT TEACHER ASSOCIATION
STANDING RULES
DRAFT –JANUARY 2017
I. Meetings
A. The President shall appoint a committee of three(3) members at the last executive board
meeting to approve the minutes of the last executive board meeting. B. The President shall appoint a committee of three(3) members at the last association meeting to
approve the minutes of the last association meeting.
C. There shall be seven(7) executive board meetings throughout the school year. These meetings
shall take place in the months of: September, October, November, January, February, April and May.
II. Training Expenses
A. This Local PTA shall pay the expenses of the newly-elected officers and Standing Committee
Chairs to attend the Council PTA training. As the approved budget allows, this Local PTA shall
pay the expenses of any other PTA member to attend. B. This Local PTA shall pay the expenses of officers attending the Texas PTA Annual Convention
and Summer Leadership Seminar in the following order, as funds allow:
1. President 2. Treasurer 3. Secretary 4. First Vice President 5. Second Vice President 6. Third Vice President 7. Parliamentarian
C. This Local PTA shall limit event expenses to the following:
1. Registration fee 2. Hotel accommodations at published seminar or convention double-occupancy
rate
3. Gasoline at the current reimbursement rate per mile when using a personal car;
provided, however, that officers shall make every effort to carpool if more than one officer is attending.
4. Meals not to exceed $40.00 per person per day if receipts are provided.
a. If a meal is included in a prepaid event, no reimbursement will be paid for that meal.
b. Alcohol purchases and gratuities shall not be reimbursed. 5. Parking fees
III. Financial
A. This Local PTA shall purchase a Past President’s pin for the retiring President, and for any
prior Presidents who never received a Past President’s pin.
-
-2 - JAN. 2017 Second
B. This Local PTA shall purchase tickets for the Council PTA Life Membership function for the
following persons in the following order, as funds allow: 1. First Vice President (Membership) 2. Current year’s life membership recipients and one guest 3. School principal 4. President
C. The President shall appoint one additional signer for the PTA accounts with executive board approval.
D. The secretary shall not be appointed as a check signer on the PTA account(s). E. The secretary shall not be appointed to review the monthly bank statements. F. All money shall be counted by at least two(2) persons at the same time, and all counters shall
sign a completed Itemized Receipt Form. The money shall then be given to the Treasurer, who
shall also count and sign the Itemized Receipt Form. A copy of this form shall be retained by all signers of the form.
G. This Local PTA shall assess a $25 fee on any payment denied because of insufficient funds.
This Local PTA reserves the right to refuse subsequent checks from the check writer and
require cash for payment. H. This Local PTA shall use debit and credit cards as approved by the Executive Board, and may
purchase a warehouse club membership each year. I. This Local PTA shall reimburse allowable, budgeted expenses to members who submit
receipts with proper documentation to the Treasurer within sixty (60) days of the event or within
three (3)days of the end of the school year, whichever comes first. J. This Local PTA shall not reimburse sales tax unless the Executive Board gives prior approval
for the exception. Any member making purchases on behalf of or for this Local PTA shall use
the tax exempt form. K. This Local PTA shall require a written contract with any business/vendor when purchasing non-
refundable merchandise or when making significant expenditures for service. L. This Local PTA shall have a carryover in the checking account of not less than$8,000 at the
end of the fiscal year. This Local PTA shall not give monetary refunds on donations, school
supplies, spiritwear, etc. M. This Local PTA shall approve summer expenses as required to prepare for the next school
year. N. This Local PTA may keep money in a designated Student Assistance Fund to be used to
subsidize field trip and provide other types student assistance if deemed appropriate by the school counselor and the principal. The Executive Board shall vote on the use of the funds in the Student Assistance Fund.
O. There should be a budget that has been approved by the association at all times. P. PTA cash should not be taken home. It should be given to the Treasurer. No PTA funds
should ever be deposited in a personal account. That includes depositing cash and then writing a check out to the PTA to replace the cash.
IV. Bonding and Insurance
A. The following insurance shall be purchased annually by this Local PTA: 1. General liability insurance 2. Bonding (Commercial crime and fidelity bond) 3. Nonprofit professional liability insurance 4. Such additional insurance as the Treasurer shall determine to be reasonably
necessary.
-
-3 - JAN. 2017 Second
V. Condolences & Congratulations
A. Condolences and congratulations shall be expressed by this Local PTA in the form of greeting cards or gifts under $25.
VI. Additional Officer Duties
A. All officers shall
1. Provide articles for school media sources when requested by the Communications and Website chairs and as otherwise needed.
2. Attend relevant Council training sessions. 3. Become familiar with any applicable Resource Guide available through the Texas
PTA.
B. The President shall 1. Confirm that a quorum is present before conducting any business at any Executive
Board meeting. 2. Serve as a liaison between this Local PTA and the school. 3. Sign all contracts on behalf of this Local PTA and seek prior approval to the Executive
Board before signing any contract in excess of $2,000.
C. The First Vice President (Membership) shall 1. Be responsible for all campaigns for Cheatham Elementary PTA membership. 2. Maintain membership records. 3. Provide a membership roster for the Secretary’s permanent file and send a copy to the
Texas PTA. 4. Organize the Life Membership Committee and serve as its chairman. 5. Keep the PTA membership aware of pending state and national legislative action. 6. Inform the PTA membership about happenings in the community such as school board
elections, bond elections and general elections.
D. The Second Vice President (Programs) shall: 1. Review the current state program guides for Texas PTA funded programs and ensure
that each Cheatham program has complete planning, publicity and presentations. 2. Coordinate the following programs: Destination Imagination, Student Education and
Grade Level Programs.
E. The Third Vice President (Ways & Means) shall: 1. Provide plans to this Local PTA on how to raise funds necessary for the work of this
Local PTA for the school year. 2. Serve on the Budget and Finance Committee. 3. Conduct at least one school-wide fundraiser each school year.
F. The Treasurer shall 1. Ensure that there is adequate cash on hand prior to any PTA event. 2. Know and follow the rules and regulations of the Texas PTA.
-
-4 - JAN. 2017 Second
G. The Secretary shall 1. Keep track of all written procedure books for all board positions and file them each
year. 2. Keep a written record of all PTA-related passwords. 3. Serve as historian: take pictures (or have a group of volunteers to do so at PTA
sponsored events); collect and preserve documents relating to PTA events for the school year.
4. Bind and file all minutes from all meetings.
H. The Parliamentarian shall: 1. Keep track of the bylaws and standing rules. 2. Relay information pertaining to the bylaws and standing rules at all association
meetings and Executive Board meetings. 3. Lead the updating of the bylaws and standing rules as needed and/or every five (5)
years or as otherwise required by the Texas PTA.
VII. Standing Committee Chairs A. The Standing Committees of this Local PTA shall be: Arts in Education; Healthy Lifestyles; Cheatham
Press; Communications; Website; Volunteers; Council Representative; Parent Education; Hospitality; Book Fair; WatchDOGS; Math Club; Family Engagement; and Spirit Wear.
1. Each Standing Committee Chair may recruit an appropriate number of committee members to help accomplish the goals of its respective Committee.
2. All Standing Committee Chairs shall a. Provide articles for school media sources when requested by the Communications
and Website chairs and as otherwise needed. b. Attend relevant Council training sessions. c. Become familiar with any applicable Resource Guide available through the Texas
PTA.
B. Arts in Education Chair shall: 1. Coordinate and support the Art Sparks program, including working with the staff and recruiting
volunteers. 2. Promote and organize the National PTA annual Reflections program at Cheatham and host a
school-wide reception honoring Reflections participants. 3. Serve as coordinator of art volunteers. 4. Support access to the arts and encourage arts-related activities.
C. Healthy Lifestyles Chair shall:
1. Work with Allen ISD and the School Health Advisory Council to support district wellness policies and lifestyle initiatives
2. Meet with school staff to determine specific needs and interests related to healthy lifestyles. 5. Coordinate school-wide efforts to support healthy children. 6. Serve as the Allen Eagle Run coordinator and promote this run to Cheatham Elementary
students, parents and staff. 7. Develop programs and projects that will enhance the beauty of the school and community. 8. Promote environmental education and publicize and promote student participation. 9. Coordinate the annual Walk to School Day.
D. Cheatham Press Chair shall: 1. Be responsible for Cheatham’s publishing program designed to promote literacy and
-
-5 - JAN. 2017 Second
encourage creativity. 2. Coordinate students, editors and publishing vendors for development of student written
publications.
E. Communications Chair shall: 1. Be responsible for the writing, designing, publication and distribution of the weekly school
newsletter. 2. Administer the Cheatham Elementary PTA Facebook Group and other social media. 3. Update the school marquee 1-2 times a month with School and PTA events. 4. Help with flyers and any other graphic arts needed for promotion of School and PTA events.
F. Website Chair Shall: 1. Be in charge of updating the Cheatham Elementary PTA website on a regular basis
G. Volunteers Chair shall: 1. Encourage participation by parents in school programs and activities. 2. Serve as coordinator of library volunteers to work with the librarian. 3. Serve as coordinator of Copy Room volunteers and set up copy room rotation calendar and
maintain schedule. 4. Coordinate volunteers for events and class parties. 5. Coordinate volunteers for bulletin board assistance. 6. Assist officers and Standing Committee Chairs in obtaining volunteers for other events and
programs.
H. Council Representative Chair shall: 1. Attend Allen Council of PTA meetings and report relevant information back to the Executive
Board and membership. 2. Serve as relationship manager for all corporate programs and local business fundraisers. 3. Manage the Box Top for Education and Labels for Education programs. 4. Evaluate and schedule spirit nights. 5. Renew reward card programs.
I. Parent Education Chair shall: 1. Identify programs and speakers that will provide parental education throughout the school
year. 2. Organize and promote events for parent education.
J. Hospitality Chair shall: 1. Serve as Snack Cart Coordinator: purchase snacks and drinks for the PTA snack cart once a
month during the school year and coordinate volunteers to pass out snacks. 2. Serve as Newcomer Coordinator: oversee play dates for incoming kindergartners; coordinate
Kindergarten Nights and Meet the Teacher Nights; and plan the Boo Hoo Yahoo breakfast for kindergarten parents on the first day of school.
3. Serve as Staff Appreciation Coordinator: host events to show the PTA’s appreciation for the teachers and staff throughout the school year and set up a theme and ideas for Teacher Appreciation Week.
4. Serve as Teacher &Staff Birthday Coordinator: compile teacher favorite things into a user-friendly spreadsheet and update the spreadsheet as necessary; remind parents of upcoming birthdays; and set up an Extra Staff Person for each classroom.
-
-6 - JAN. 2017 Second
K. Book Fair Chair shall: 1. Plan and organize a weeklong book fair in the fall and a weeklong book fair in the spring 2. Act as a liaison with the book fair vendor and PTA. 3. Handle promotion and marketing for each book fair. 4. Schedule volunteers to assist with each book fair. 5. Set up, decorate and break down each book fair (with volunteer assistance). 6. Re-order books as needed during the book fair week. 7. Coordinate teacher wish lists. 8. Collect money and prepare deposits. 9. Be responsible for setting up annual grade level supply lists with a vendor, secure pricing and
set up the ordering process so families can pre-order school supplies. 10. Coordinate participation in the Book It! program.
L. WatchDOGS Chair shall: 1. Organize fathers and father figures (grandfathers, step-fathers, uncles and other father figures)
to provide positive role models for the students and enhance school security. 2. Recruit and schedule volunteers for each day of the school year. 3. Keep a calendar of the volunteer schedule. 4. Remind volunteers to complete their AISD background check and ensure that each
WatchDOGS volunteer is a member of this Local PTA prior to his volunteer date. 5. Work with the school counselor. 6. Host sign up events each semester for volunteers.
M. Math Club Chair shall: 1. Recruit students to join the weekly Math Club. 2. Lead weekly Math Club meetings where students collaborate with each other.
N. Family Engagement Chair shall: 1. Plan the Chow Down; Family Fitness Night; and Spring Fling. 2. Determine theme, game, activities and food vendors for each event. 3. Promote each event. 4. Coordinate volunteers to set up, break down, and collect money at each event. 5. Work within budget guidelines for each event.
O. Spirit Wear Chair shall: 1. Manages the design, ordering, promotion and selling of Cheatham Elementary apparel and
accessories (including finding a vendor, working with the vendor to design new items, placing the initial order with the vendor and working with the vendor to make online ordering available).
2. Be responsible for the design of the annual class t-shirt and 6th grade class shirt (including designating colors for each kindergarten class, designing the shirt based on the school theme, setting the price, promoting and managing the order process, finalizing and placing the order and distributing the shirts). The 6th grade class shirt shall be a separate design and the Spirit Wear Chair shall coordinate with the 6th grade teachers for input and approval.
3. Provide and serve refreshments for association meetings. 4. Coordinate the 6th grade party.
VIII. Other Executive Board Positions A. Principal
-
-7 - JAN. 2017 Second
B. Teacher Liaison
1. The Teacher Liaison shall be appointed by the principal each year. The Secretary shall
maintain a record of the Teacher Liaison. 2. The Teacher Liaison shall serve as a communication link between faculty, staff and this Local
PTA. 3. The Teacher Liaison shall solicit staff input. 4. Schedule permitting, the Teacher Liaison shall attend all association meetings and all
Executive Board meetings.
IX. Special Committees
A. Special Committees may be appointed by the President or by the Executive Board. The President shall be an ex-officio member of all committees except the Financial Reconciliation Committee and the Nominating Committee.
B. Budget and Finance 1. The Budget and Finance Committee shall be composed of a chair (Treasurer) and
three members, including the newly elected president, one outgoing officer, and a representative from the school staff.
2. The Budget and Finance Committee shall recommend amendments to the budget based on Plans of Work, and submit these amendments to the Executive Board.
3. The Treasurer shall present the budget amendments to the membership for approval at the September association meeting.
C. Life Membership
1. The Life Membership Committee shall be composed of a chair and at least two (2) additional members of the Local PTA appointed by the President. When possible, one (1) member of the committee shall hold a Texas PTA Honorary Life Membership.
2. The Life Membership Committee shall create a nomination form (and distribute through normal publicity channels); collect and evaluate nomination forms; select recipients and write biographies of each for the Council Life Membership Banquet; order pins and certificates from the Texas PTA; and give invitations and tickets to each recipient for the Council Life Membership Banquet.
3. The Life Membership Committee shall select individuals for recognition by awarding four (4) Texas PTA Honorary Life Memberships (budget permitting).
D. Nominating Committee 1. Each member of the Nominating Committee shall sign a Confidentiality Agreement at
the first meeting and receive a copy of the bylaws and these standing rules. 2. The Nominating Committee shall solicit nominees for elected positions from the
association membership through regular publicity channels. 3. No member of the Nominating Committee shall be eligible for election to the position
of officer while serving on the Nominating Committee. 4. The Nominating Committee shall start its work in March, and recommend one name
for each elected position prior to the April association meeting (when the election will occur).
5. The chairman of the Nominating Committee may contact a nominee for his/her consent.
6. The final selection of the nominees shall be by ballot (or voice vote, if there is only
-
-8 - JAN. 2017 Second
one nominee for an office). A majority vote constitutes the selection of the nominees. 7. At least one member of the Nominating Committee shall be a staff member. 8. All members of the Nominating Committee shall become familiar with Texas PTA
guidelines regarding the nomination process, and the Nominating Committee shall follow those Texas PTA guidelines.
E. Multi-Cultural Week
1. The Multi-Cultural Week Committee shall plan and organize activities celebrating diverse cultures.
F. Spelling Bee
1. The Spelling Bee Committee shall organize, facilitate and promote an annual spelling bee for students.
G. Staff Grants & Student Scholarships
1. The amount and quantity of staff grants and student scholarships shall vary depending on funds available each year.
2. Pending availability of funds, a Staff Grant Committee and a Student Scholarship Committee shall be organized to establish guidelines for the disbursement of those funds.
X. Awards
A. Awards in the form of certificates, plaques, etc. shall be the property of this Local PTA and not
individuals.
B. Awards in the form of pins (membership, etc.) shall be retained by the recipient.
XI. Scholarships& Teacher Grants
A. This Local PTA will follow all IRS written guidelines if it awards scholarships and teacher grants, including but not limited to Schedule H of IRS Form 1023.
B. All scholarships shall be administered through the Foundation for Allen Schools in accordance with the guidelines established by the Foundation for Allen Schools
XII. Procedure Books
A. Outgoing board members will provide procedure books to incoming board members no later than
the end of the school year.
B. Procedure books will be returned to this Local PTA at the time of resignation or term ending.
C. Procedure books shall contain the following: Plan of Work (past and current), bylaws, standing rules, statistics on the position, Event Wrap Up forms on each event, contact information, vendors, and any notes or items that pertain to the given position.
D. Procedure books for all Beverly Cheatham Elementary PTA positions belong to this Local PTA.
-
-9 - JAN. 2017 Second
XIII. Miscellaneous
A. This Local PTA’s mailing address shall be 1501 Hopewell Drive, Allen, TX 75013.
B. Members shall obtain authorization from the Executive Board before representing this Local PTA when communicating to school district personnel or the media.
C. Executive board members shall not be entitled to privileges that are not due to any other school
district tax payer because of their position in this Local PTA.
D. Executive Board members shall not engage in activities that violate PTA policies.
E. Small group discussions exclusive of the entire Executive Board are discouraged during Executive Board meetings. No outside business shall be conducted at a meeting that does not apply to this Local PTA.
F. All WatchDOG volunteers must be a member of this Local PTA prior to volunteering as a
WatchDOG.
G. For any additional information, please refer to the TX PTA Resources. This local PTA adheres to the Texas PTA guidelines.
jan920171.9.17FFN Cheatham Chatter Submission 2017Cheatham Multicultural Showcase 2016-2017Miss Nelson January 12Mrs. Stephan January 13Mrs. Potts January 20Mrs. Weir January 24cms nom form pdf
Beverly Cheatham Elementary School - Draft SR -January 2017