Chart of Accounts Structure (General Ledger Accounts) · 2016. 5. 20. · Outgoing Miscellaneous...

L1 L2 L3 L4 L5 GL Account Desc SAP A/C Description

Balance SheetASSETS

CURRENT ASSETSCash and Cash Equivalents

CashPetty Cash ‐ Corporate 100001 Corporate Petty cash advances established for various administrative units in order to

recoup expenditure of a minor nature incurred by officers in the performance of their duties.

This account is only used for the establishment of the petty cash floats and for receipt of floats no longer required.To record all ingoing and outgoing cash transactions and to reflect the balance of all of the petty cash.

Petty Cash ‐ TAFE 100002 TAFE Petty cash advances established for various administrative units in order to recoup expenditure of a minor nature incurred by officers in the performance of their duties.


Petty Cash ‐ Schools 100003 School Petty cash advances established for various administrative units in order to recoup expenditure of a minor nature incurred by officers in the performance of their duties.


Petty Cash ‐ Communities 100004 Co 1070 use only

Chart of Accounts Structure (General Ledger Accounts)

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L1 L2 L3 L4 L5 GL Account Desc SAP A/C DescriptionChart of Accounts Structure (General Ledger Accounts)

Bank AccountsIncoming Sydney Institute Clearing Account 105001 To record incoming cheques and cash.Incoming Int. Students Clearing Account 105002 To record incoming cheques and cash.Incoming Western Clearing Account 105003 To record incoming cheques and cash.Incoming Western Sydney Clearing Account 105004 To record incoming cheques and cash.Incoming South Western Clearing Account 105005 To record incoming cheques and cash.Incoming Riverina Clearing Account 105006 To record incoming cheques and cash.Incoming North Sydney Clearing Account 105007 To record incoming cheques and cash.Incoming North Coast Clearing Account 105008 To record incoming cheques and cash.Incoming New England Clearing Account 105009 To record incoming cheques and cash.Incoming Illawarra Clearing Account 105010 To record incoming cheques and cash.Incoming Hunter Clearing Account 105011 To record incoming cheques and cash.Operating Bank Account 105100 The Departments main bank account which is used for majority of all receipts and

payments. With the exception of cash receipts majority of postings are automatically generated within the Finance System. The Balance of this account will be as per the bank statement.

Incoming Cheque & Cash Clearing Early Childhood 105101 Incoming Cheque & Cash Clearing Early ChildhoodAMES Incoming Cash & Cheque Clearing 105102 Incoming Cheque & Cash Clearing AMESCash Transfer to Co 1060 105105 Account for transfer payments to company 1060Incoming Cheque & Cash Clearing 105110 To record incoming cheques and cash.Incoming Dishonoured Cheques Clearing 105111 To record dishonoured cheques that can't be automatcially cleared back to Customer or

G/L account.Incoming Dishonoured Cheque File Clearing 105112 To record dishonoured cheques that can be automatically cleared back to customers as

they were receipted in SAP and details are available in the Dishonoured Cheques file. (From R1.1A)

Incoming EFT Clearing 105120 To record incoming EFT payments and money from Direct Debit Instructions from Customer bank accounts.

Incoming Quickmatch Clearing 105125 To record incoming Quickmatch transactions.Incoming EFTPOS Clearing 105130 To record EFTPOS transactions. The entry comes from the bank statement upload of the

daily settlement of the EFTPOS machines to the bank account. The offsetting entry comes from DET receipting systems.

Incoming Miscellaneous Clearing 105140 To record miscellaneous incoming receipts. Incoming Dishonoured Non‐Cheques Clearing 105141 To record transactions resulting from dishonoured incomings other than cheques.

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Incoming BPAY / BillPay Clearing 105145 To record BPAY/BILLPAY incoming receipts. The BPAY/BillPay entry comes from the bank statement upload per biller code in the bank statement. The offsetting entry comes from DET receipting systems.

Incoming Telegraphic Transfers Clearing 105150 To record transactions relating to international telegraphic transfers from organisations or international students.

Incoming Payment Gateway Clearing 105160 To record incoming payments received through the banking partners Payment Gateway.

Outgoing Cheques Clearing 105170 To record outgoing cheque payments.Outgoing EFT Clearing 105180 To record outgoing EFT payments. Outgoing AMEX Clearing 105185 To allow for the identification of direct debits for AMEX travel cards.Outgoing Dishonoured Clearing 105181 To record transactions resulting from dishonoured outgoing other than cheques. This will

include rejects and returns for outgoing EFT payments.Outgoing Miscellaneous Clearing 105190 To record the balance of all other miscellaneous outgoing items i.e. non EFT and non

cheque transactions including reversals to EFTPOS payments.Bank Fees & Charges Clearing 105191 Bank fees and charges are initially posted to this account from the bank statement. They

are to be posted to the Bank Fees & Charges account or another G/L account.

Treasury Investment Account 105200 Investment Account for money deposited with NSW treasury.Deductible Gift Recipient 105300 The Departments bank account for deposit of deductible gift funds.Deductible Gift Recipient 105301 The Departments bank account for deposit of deductible gift funds CO 1060 (Schools) only.

Back to School Bank Account 105400 Dedicated bank account to represent balance held in a separate bank account for the payment of the Back to School Allowance. This account remains open until all unpresented cheques are cleared and balance of funds are returned to NSW Treasury.

Sinking Fund 105500 Public Private Partnerships Contractual arrangements are required to maintain a sinking fund into which a deposit percentage of each monthly payment. The moneys are not controlled by DET and are payable to the project company for the PPPS. To this end a new interest bearing bank account is deposited ‐ Sinking Fund.

OOC Transfers Cash 105600 Interim account to recognise receipt of funds from CommunitiesPetty Cash Recoups 105601School Bank Balances 105650 Represents the bank balances of all the schools and will have receipts apart from the fund

transfer from DET.

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School Receipts Account PSCD 105660 Bank account for school receipts.Trace Accounts 105700 This account is used to record the total balance of the various trace bank accounts held by

Payroll and Bathurst. A balance is only posted to the account in June of each year. Journals to post balance are prepared by Financial Accounting.

BVET/VETAB Notional Cash Settlement 105750 BVET/VETAB offset account within DET accounts will be the contra value of the BVET/VETAB bank balances.

AMES Main Bank Account 105800 AMES Main Bank Account CO 1010 only. AMES Incoming Cheque & Cash Clearing 105810 AMES Incoming cheques and cash CO 1010 only.AMES Incoming EFT Clearing 105820 AMES incoming EFT payments and money from Direct Debit Instructions from Customer

bank accounts CO 1010 only.AMES Incoming EFTPOS Clearing 105830 AMES EFTPOS transactions CO 1010 only.AMES Misc Incoming Cleairing 105840 AMES Misc Incoming Cleairing Co 1010 onlyAMES Incom BPAYBillpyClrg 105845 AMES BPAY/BILLPAY incoming receipts CO 1010 only.AMES Outgoing Cheque Clearing 105870 AMES Outgoing Cheque Clearing CO 1010 onlyAMES Outgoing EFT/Reject/Return Clearing Account 105880 AMES Outgoing EFT/Reject/Return Clearing Account CO 1010 onlyAMES Miscellaneous Outgoing Clearing 105890 AMES Miscellaneous Outgoing ClearingAMES Bank Fees 105891 AMES Bank Fees Co 1010 only

Current Assets Held for SaleHeld for Sale ‐ Land & Build

Assets Held for Sale 110001 Used to record WDV of surplus assets held for sale where action is being taken to actively market the property and it is anticipated that the property will be sold in a 12 month period. This incorporates land building and site works with the balance representing the consolidated value for all sites.

Assets Held for Sale Manual 110002 Manual account ‐ Used to record WDV of surplus assets held for sale where action is being taken to actively market the property and it is anticipated that the property will be sold in a 12 month period. This incorporates land building and site works with the balance representing the consolidated value for all sites.

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Receivables CurrentReceivables Current

Trade Receivable 120001 Debtors Control for Accounts Receivable ledger ‐ balance represents total outstanding debts for all debtors recorded in the Accounts Receivable ledger. It excludes Govt Agencies Crown and Inter Co debts.

Postings to the account are automatically generated within the Finance system ‐ no direct postings should be made to this account.

Debtors Schools 120005 To record school debts for reporting purposes.Receivables Current ‐ Regrouping adjustment a/c 120999 SAP requirement for Regrouping of Debtors. Ref 120001 Trade Receivable. To be grouped

with receivables current.Allowance for Impairment

Allowance Impairment G&S 121668 To allow provision for doubtful debts in respect to debts raised for the provision of goods and services by the Department ‐ ie where it is considered that the probability of collecting the debt is low and it is anticipated the debt will be irrecoverable. Entry to establish provision is to debit 527867 "Impaired Assets" and a credit to this account.

Once a debt is deemed to be irrecoverable the debt is to be written off ‐ journal to write the debt of ‐ Debit 121668 and Credit 120001 "Trade Receivable".

Account code restricted ‐ Finance Directorate use only.

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Allowance Impairment Other 121669 To allow provision for doubtful debts for debts raised for reasons not associated with the provision of goods and services by the Department ‐ ie where it is considered that the probability of collecting the debt is low and it is anticipated the debt will be irrecoverable. Entry to establish provision is to debit 527867 "Impaired Assets" and a credit to this account.

Once a debt is deemed to be irrecoverable the debt is to be written off ‐ journal to write the debt of ‐ Debit 121669 and Credit 120001 "Trade Receivable".


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Personnel Services ReceivableInter Co Receivble Personnel Services 123335 Receivable account in respect to fee for Personnel Services supplied to DET entities.

Inter Co Receivble Personnel Services Communities 123336 Co 1070 use onlyER Personnel Services THA 123340 Employee Related Provisions in respect to Employee services provided by DET to Teacher

Housing Authority ‐ in DET's ledger this account is the receivable there is a contra balance in 210005 "ER Provision THA".

Personnel Services ‐ Communties 123341 To be used by Company 1070 (Communities) ONLY.Accrued Income

Accrued Interest from Treasury 125002 Interest income earned on Departmental Bank accounts but not yet deposited into the bank account.

Interest on bank accounts held within Treasury Banking System is deposited into the Department's operating bank by the Crown on a six monthly basis.

Accrued Revenue Other 125003 To bring to account other revenue (ie not for provision of goods or services) due but not received at end of accounting period.

No accruals should be processed for revenue due from other cost centres within DET.

Accrued Revenue RRE 125004 To record Revenue recognition engine CO 1020 (TAFE) only.

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Other DebtorsCrown Debtors 126669 Used with Accounts Receivable System as a Debtors control account specifically for debts

raised where the monies received are to be remitted to the Crown.

Account code restricted ‐ Finance Directorate use only.Loans Disbursement 126670 This account is used to post the disbursements from loans debit positions from loans and

waivers if any on the loan contract. Entries:During Disbursement of Loan –DR Loans Disbursement CR To Customer

During Instalment posting –DR Customer CR To Loan Disbursement

During Waiver –DR Respective G/L CR To Loan Disbursement

Loans Payment Clearing 126672 This account is purely used as a technical clearing account for moving the credit items on the customer account to the loan contracts.

Government Receivables 126674 To record debts relating to Government Agencies excluding the Crown.Loans Payment Clearing Reversal 126675 Loans Payment Clearing ReversalIntercompany Receivable 126679 Inter Co Receivable‐ Other than Personnel Services.NSW Govt ‐ Crown LSL Payments 126684 To record the payment of Long Service Leave to employees.

Liability for Long Service Leave is met by the Crown ‐ each month recoup of amounts paid are forwarded to Treasury and credited ‐ actual debtor balance in respect to the Crown for Long Service Leave is the balance in this account less amount recouped to date ‐ ie balance 126689 NSW Govt ‐ Crown LSL Receipts.

NSW Govt ‐ Crown LSL Receipts 126689 To record the reimbursement by the Crown of amounts paid by the Department for long service leave.

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Corporate Credit Card Clearing 126694 Clearing account used for recording monthly charges in respect to Corporate Credit Card transactions and the acquittance of the charges by the holders of the Corporate Credit Cards.

Advance to Vendors 126697 Advance paid to vendor against their purchase order or invoice. Only used to pay deposits. If full prepayment is to be made then see account 126698.

Vendor Prepayment Clearing 126698 System clearing account used for clearing entries when full prepayments are made to vendors.PO raised and full prepayment made DR Prepayment 126698 CR Vendor.Payment made DR Vendor CR BankGoods Receipt Dr Expense CR GRIR ‐ 210006Invoice Verification (SAP background Job) DR GRIR ‐210006 CR Prepayment 126698

Asset Down payment clearing 126699 System Clearing account used for clearing down payments on assetsGST Payable to the ATO 126704 Postings to this account are generated within the Finance System ‐ it is used to record the

GST component received in respect to revenue. To account for GST on employee Input Tax credits/contributions in respect to salary packaged benefits.

GST Receivable from ATO 126709 Postings to this account are generated within the Finance System ‐ it is used to record the amount of GST paid in respect to purchases.

GST Refund by the ATO 126714 Postings to this account are generated within the Finance System ‐ it is used to record the amount of GST refunded to the Department from the Australian Taxation Office. Amounts refunded is the net GST due to the Department as per the Business Activity Statement ‐ GST paid on purchases less GST received in conjunction with revenue.

GST Receivable from ATO OOC 126715 To record transfer from OOC onlyFuel Tax Credit Over Claim 126718 Fuel tax credit over claim (Do not claim in litres) ‐ include any amounts that decreases the

fuel tax credit entitlement for example over claimed fuel tax credits.Fuel Tax Credit 126719 Fuel tax credit (Do not claim in litres) ‐ includes all the fuel tax credits entitled to for the tax

period. Include any adjustments or errors that increase your entitlement to fuel tax credits.

GST School Balances 126721 To separately record schools' end‐of‐year GST balances.GST Accrual Receipts 126722 To record amount of GST in respect to accrued expenses. Only to be used at end of each

financial year.

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LSL Mobility ‐ Transfer Out 126724 To record the payments made to other Government Departments for the accumulated LSL for officers transferred/appointed to other Government agencies.

Liability for Long Service Leave is met by the Crown ‐ each month recoup of amounts paid in respect to payments of long service leave for transferred officers are forwarded to the Crown and credited to 126729 "LSL Mobility Recoup from Crown" ‐ actual debtor balance in respect to the Crown for Long Service Leave for staff transferred out is the balance in this account less amount recouped to date‐ ie balance 126729 "LSL Mobility Recoup from Crown".

LSL Mobility Recoup from Crown 126729 To record recoup of funds received from Treasury as a result of the LSL payments made for transferred officers via 126724 "LSL Mobility ‐ Transferred Out".

Travel Advances Clearing 126734 Travel advances account. To be cleared when travel claims are posted.AMEX Travel Card Clearing 126735 To allow reconciliation of AMEX Travel Card transactions.VISA Card Clearing 126737 Clearing account for VISA card debit transactionsPcard Disputed Transactions 126738 Admin Services use only. For managing disputed Pcard transactions only.Insurance Claims Clearing 126739 Clearing account used to record payments for miscellaneous items where an insurance

claim has been lodged to cover the cost and also to record receipt of funds from GIO in respect to claims lodged re the Treasury Managed Fund.

TMF School Property Insurance Clearing 126740 TMF School Property Insurance ClearingTAFE Super Overpayments 126742Deferred Salary Scheme‐Salary Recoup 126744 To record the expenditure and recoup of funds in respect to the Deferred Salary Scheme.

SES Advance Recovery 126749 Clearing Accounts used to facilitate manual payments to employees ‐ account debited when manual payment is made and a credit to clear the account is generated within the payroll system when the employee's salary details are updated.

Admin Advance Recovery 126750 Clearing Accounts used to facilitate manual payments to employees ‐ account debited when manual payment is made and a credit to clear the account is generated within the payroll system when the employee's salary details are updated.

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Teacher Advance Recovery South 126751 Clearing Accounts used to facilitate manual payments to employees ‐ account debited when manual payment is made and a credit to clear the account is generated within the payroll system when the employee's salary details are updated.

Teacher Advance Recovery North 126752 Clearing Accounts used to facilitate manual payments to employees ‐ account debited when manual payment is made and a credit to clear the account is generated within the payroll system when the employee's salary details are updated.

SASS Advance Recovery 126753 Clearing Accounts used to facilitate manual payments to employees ‐ account debited when manual payment is made and a credit to clear the account is generated within the payroll system when the employee's salary details are updated.

Salary Recovery ‐ Board of Studies 126754 This account is used to record amounts payable to the Department by the Board of Studies for replacement salary costs paid via Casual Employee Payroll System in respect to teachers undertaking curriculum review exam setting etc for the Board of Studies.


Salary Recovery ‐ Teach Federation 126759 This account is used to record amounts payable to the Department by the NSW Teacher's Federation for replacement salary costs paid via Casual Employee Payroll System for employees seconded to their executive undertaking training etc with the NSW Teachers Federation.

Account code restricted ‐ Finance Directorate use only.Salary Recovery ‐ HR Payroll 126760 Overpayments managed within the HR system (TAFE 1020 only).Inter Profit Centre Clearing Employee Related 126761 Clearing account to record Rec leave provision transfers across Institutes (Tafe Only)

Unclaimed Money‐Sal Refunded 126764 To record payment of money previously credited to Unclaimed Monies/Unclaimed Salaries where the payee has subsequently lodged a claim for such monies.

Each month a recoup of Unclaimed Monies/Salary refunded is forwarded to the Crown. Also to record receipt of funds received from the Crown being the recoup of the amount of Unclaimed Monies/Salary refunded by the Department.

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Unclaimed Money Salary Recoup 126765 To record receipt of funds received from the Crown being the recoup of the amount of Unclaimed Monies/Salary refunded by the Department.

Retrospective Clearing 126769 Clearing account used to record salary adjustments (under/over payments) that relate to a prior pay period processed in payroll.

SES 'P Debt Clearing 126774 Funds held or received by the Department to update debt balances for overpayments recorded in the PEPS payroll system

CEPS Debt Clearing 126775 Funds held or received by the Department to update debt balances for overpayments recorded inthe CEPS payroll system

Salary Recovery ‐ Schools 126779 Clearing account used for billable salaries paid via the Casual Employees Payroll system. Salary recovery for casual staff employed by schools against specific source of fund. Used until SAP is implemented in all schools.

Schools Loans Clearing 126780 Clearing account used to invoice schools in respect to Loans to Schools. Currently being used for loans to acquire computers and photocopiers. Also to be used as the offset account for consolidation of DET and schools transactions.

Procurement Clearing 126782 Used where DET purchases centrally on behalf of schools ‐ amounts are reimbursed hence clearing accounts

Regional Office CEPS Clearing 126784 Clearing account for the initial posting of salaries in respect to regional office casual employees being paid via Casual Employees Payroll (CEPS). On a monthly basis regions are required to transfer the staffing costs from the clearing account to the relevant program and salary account. Used until SAP is implemented in all schools.

School Legal Debts 126785 Account used to record debts that are repayable to schools. Recovered in respect to debts recovered on their behalf.

TAFE Student Receivables – Revenue Recognition Clr 126786 To be used by Company 1020 (TAFE) only.VFH (Govt) Receivables ‐ Revenue Recognition Clr 126788 To be used by Company 1020 (TAFE) only.Payment Requests 126789Accounts Receivable Debt 126790 Clearing account for when gross debt in the PEPS payroll system is converted to a net debt.

The individual debts posted are matched with the records from the employee service centres.

Admin P Debt Clearing 126791 Funds held or received by the Department to update debt balances for overpayments recorded in the PEPS payroll system

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Teachers P Debt Clearing South 126792 Funds held or received by the Department to update debt balances for overpayments recorded in the PEPS payroll system

Teachers P Debt Clearing North 126793 Funds held or received by the Department to update debt balances for overpayments recorded in the PEPS payroll system

SASS P Debt Clearing 126794 Funds held or received by the Department to update debt balances for overpayments recorded in the PEPS payroll system

Recovered Debt Clearing CEPPAYG 126795 Funds held or received by the Department to update debt balances for overpayments recorded in the PEPS payroll system

Security Deposit Receivable 126796 To be used for Security Deposits paid that will be refunded in the futureOther Debtors ‐ Regrouping adjustment a/c 126999 When other debtor balances are reclassified as payables the debit entry for the posting

goes to this account.Other Debtors ‐ Regrouping of creditors 127010 This account is posted to when creditor balances are reclassified as receivables.Other Debtors 127020 To record debts that are being maintained outside the Accounts Receivable ledger.CIMS Debtors 127021 CIMS DebtorsOOC Current Receivables 127022 To be used by Company 1070 (Communities) ONLY.

Inter Profit Centre Clearing Other 127025Clearing account to record non banking transactions across Intitutes Corporate or Schools

Intra Profit Centre Clearing Bank 127026Clearing account to record banking transactions across Institutes Corporate or Schools.

Inter Company Clearing 127027 Inter company clearing account

Schools DM Balance Clearing 127028

Corporate Finance Use only. Account is used as a balance sheet clearing account as new schools are progressively migrated from OASIS to SAP with the introduction of YTD balances.

PrepaymentsPrepayments Current 128336 Prepayments are amounts paid prior to or in the current accounting period for goods or

services that relate to future accounting periods. In order to account for expenses in the actual period to which they relate an entry is required to defer the expense to the correct accounting period.

Alternatively payment for an expense that relates to future period's such as an annual subscriptions could be paid directly from the prepayment account and each accounting period a journal could be processed to debit the expense and credit the prepayment account for that period's actual expense.

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Prepayments Capital 128337 Finance/AMD use only. For prepaid Capital expenditure.Prepayments Government 128338 Prepayments in respect to the Treasury Managed Fund only.Prepaid Superannuation 128340 Prepayments in respect of Superannuation paymentsPrepaid Salary 128350 Prepaid Salary

Financial Assets CurrentFinancial Assets Current

Fixed Term Deposits 130001 To record short‐term fixed term investments held with banks not expected to be realised within 12 months.

Shares Current 130002 To account for and report investment in shares by the Department. Approval of the Minister is required prior to acquisition of the shares. Shares are recorded as "current" unless they are expected to be held beyond the normal operating cycle in which case they would be classified as non‐current and their value recorded in 160001 "Shares Non Current".

At year end if considered appropriate Finance Directorate are to arrange for the shares to be revalued at market price with any increase or decrease in value being posted to this account with contra to Asset Revaluation Reserve Investment account.A credit is to be posted to the account when the shares are disposed of. If the sale proceeds are in excess of the book value at the time of sales the balance is to be credited to Profit or loss on sale of investments.

Any dividends received are to be recorded against 1) 425007 "Miscellaneous Income TAFE" for 1020 TAFE or 2) 425020 "Miscellaneous Revenue" for 1010 DEC.

Advances Receiveable 130003 To be used by Company 1070 (Communities) ONLY.Inventories Current

Inventories Current

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NON CURRENT ASSETSProperty, Plant & Equipment

LandLand‐ Fair Value 150001 To record the cost of acquisition of land (including any directly attributable expenses and

any site clearance costs).Land‐Manual Post 150003 Used for manual posting to assets.

Buildings and LeaseholdBuilding‐ Fair Value 152501 To record the capitalisation cost of Buildings.Building‐Manual Post 152502 Used for manual posting to assets.Build ‐ Ground Works Impr‐Fair Value 152503 Groundwork and improvements disclosed at revaluation eg landscaping basketball courts

etc.Groundworks Manual Posting 152504 Used for manual posting to assets.Build ‐ Teaching House Authority‐Fair Value 152506 To record the capitalisation cost of Teacher's Housing Authority Managed residences.

Leasehold Improvement‐ Acquisition 152507 To record cost of any improvements cumulatively >$5000 to leased premises ‐ excludes general repairs and maintenance.

Buildings THA Fair Value Manual 152508 Asset Revaluation use ONLY. Do not use.Privately Funded Projects 152509 To record the capitalisation cost of privately funded projects.Privately Funded Projects Manual 152510 Asset Revaluation use ONLY. Do not use.Buildings (Demountables) ‐ Fair Value 152511 To record the value of demountable property ( including directly attributable expenses).

Demountables Fair Value Manual 152512 Asset Revaluation use ONLY. Do not use.Leasehold improvement ‐ Manual 152514 To record obligations on leases held by the department Property and Buildings AuC 152520 All costs of construction incurred under the capital works program for property and

buildings.

Finance Lease AuC 152521 Reversed for future use.Post Capitalisation Suspense 152522 Reserved for future use.Buildings Accumulated Depreciation Manual 152556 Used for manual posting to assets.Building‐Accum Depn 152557 Cumulative depreciation on revalued buildings owned by DET.Buildings Impairment 152558 Finance Directorate use only. To record write downs in building valuesBuild ‐ Ground Works Impr‐Accum Depn 152559 Cumulative depreciation on Groundwork and improvements.Groundwork Accumulated Depreciation Manual 152560 Used for manual posting to assets.

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Build ‐ Teaching House Authority‐Accum Depn 152562 Cumulative depreciation on revalued Teacher's Housing Authority Managed residences.

Leasehold Improvement‐Accum Depn 152563 Cumulative depreciation on leasehold improvements.Building‐Accum Depn Communities 152564 To be used by Company 1070 (Communities) ONLY.Privately Funded ‐ Accum Depn 152565 Accumulative amortisation on privately funded projects.Buildings (Demountables) ‐ Accum Depn 152570 Cumulative depreciation on buildings ‐demountablesBuildings THA Acc Depn Manual 152571 Asset Revaluation use ONLY. Do not use.Demountables Acc Depn Manual 152572 Asset Revaluation use ONLY. Do not use.PFP Accum Depn Manual 152573 Asset Revaluation use ONLY. Do not use.Leasehold Improvement‐Accum Depn Manual 152574 Accumulative amortisation on Manual Leasehold Improvement.

Plant & EquipmentP & E ‐ Plant & Equipment‐Acquisition 155001 To record the full acquisition costs of plant & equipment (including incidentals such as

freight installation) >$10000 or valued $10000 or furniture fixtures and fittings valued $10000 or computer hardware valued


P & E Assets Under Construction 155020 All costs of construction incurred under the capital works program for plant & equipment.

P & E ‐ Computers‐Accum Depn Manual 155055 Used for manual posting to assets.P & E ‐ Plant & Equipment‐Accum Depn 155056 To record cumulative depreciation on DET Plant & equipment.P & E ‐ Furniture‐Accum Depn 155057 To record cumulative depreciation of Office Furniture and Fixtures.P & E ‐ Computers‐Accum Depn 155058 To record cumulative depreciation on computer hardware owned by DET.P & E ‐ Motor Vehicles‐Accum Depn 155059 To record cumulative depreciation of Departmental motor vehicles.P & E ‐ Art Objects‐Accum Depn 155060 To record cumulative depreciation on the Art Objects.Plant & Equipment‐Accum Depn Communities 155061 To be used by Company 1070 (Communities) ONLY.Furniture Accum Depn Manual 155065 Asset Revaluation use ONLY. Do not use.Plant & Equipment Impairment 155066 Finance Directorate use only. To record write downs in P & E values

Capital Works & ServicesAsset Under Construction 157501 All costs of construction incurred under the capital works program.Asset Under Construction ‐Bulk Purchases 157502 All costs of construction incurred under the capital works program (bulk purchases).

Asset‐Acquisition Down payment 157505 Down payment account for the acquisiton of assetsAssets Under Construction Offset 157510 Periodic transfer of all the capital project balances to their respective AuC Asset which is

linked to a general ledger account. When this account is populated it will be zero in combination with 157501.

Financial Assets Non CurrentFinancial Assets Non Current

Shares Non Current 160001 To account for and report investment in shares by the Department. Approval of the Minister is required prior to acquisition of the shares. Shares are recorded as "non ‐current" where they are expected to be held beyond the normal operating cycle ‐ mature or be held in future financial years.

Any dividends received are to be recorded against 1) 425007 "Miscellaneous Income TAFE" for 1020 TAFE or 2) 425020 "Miscellaneous Revenue" for 1010 DEC.

Prov Dimin Value Shares N Curr 160002 To make provision for perceived/anticipated loss on non‐current investment in shares (other than share in associates/controlled entities).

Securities Other Non Current 160003 Includes interests in joint ventures. Exclude marketable securities and investment properties.

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Fixed Term Deposit Non Current 160010 To record short‐term fixed term investments held with banks not expected to be realised after 12 months.

Advances Receiveable 160011 To be used by Company 1070 (Communities) ONLY.Provision for Doubtful Debts Long Term Loans 160012 Provision for Doubtful Debts Long Term Loans

Receivables Non CurrentReceivables Non Current

Trade Receivable Non Cur 170001 Debtors Control for DET Accounts Receivable ledger ‐ balance represents total outstanding debts for all debtors recorded in the Accounts Receivable ledger where the terms of payment are such that the debt will not be paid within 12 months.

Prepayment ‐ Lease ‐ Non‐current 170002 To process the non‐current portion of the lease pre‐payments made by Illawarra TAFE.

Personnel Services NC Communities 170003 To be used by Company 1070 (Communities) ONLY.Intangibles

IntangiblesIntangibles Software‐Acqusition 180001 To record acquisition cost of computing software with a value >$50000. Relates to both in‐

house developed and off the shelf software packages.Intangibles Software‐Accum Amortisation 180002 Record cumulative depreciation on computer software owned by DET.Intangibles Software‐Accum Amortisation Manual 180003 Used for manual posting to assets.Intangible Software‐Acquisition Manual 180004 Used for manual posting to assets.Intangibles Software Impairment 180005 Finance Directorate use only to record write downs in values of IntangiblesIntangibles Assets Under Construction 180020 All costs of construction incurred under the capital works program for intangibles.

LIABILITIESCURRENT LIABILITIES

Borrowings CurrentBorrowings Current

Borrowings ‐ PPP Current 200100 Current borrowings in respect to Financial arrangements associated with Public Private Partnerships.

Borrowings ‐ Current Other 200101 To record any loans entered into by DET where the loan is fully repayable within 12 months of the end of the financial period.

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Creditors CurrentCreditors

Trade Payables 210001 Control Account for the Accounts Payable Ledger. Balance in account represents amounts due to creditors not yet paid at end of the accounting period.

Postings against the account are automatically generated within the Accounts Payable module of the Finance system.

Account code restricted ‐ Finance Directorate use only.Trust ‐ Payables 210002 Vendor account for paying the donations received by school.Accrued Expenditure 210003 To account for liability for non‐payroll expenses accrued at period end ‐ ie where the

goods/services have been received but payment has not been made (contra relevant expense accounts).

Capital Accruals 210004 To account for liability for non‐payroll expenses accrued at period end where the nature of the amounts accrued are capital by nature and value ‐ ie where the goods/services have been received but payment has not been made (contra relevant asset accounts).

ER Provision THA 210005 Employee Related Provisions in respect to Employee services provided by DET to Teacher Housing Authority ‐ in DET's ledger we also have a receivable 123340 "ER Personnel Services THA" which has a contra balance to this account.

Goods/Invoice Receipt 210006 Control Account used in the Purchasing ledger. Balance represents value of purchase orders that have been acquitted (goods received) but actual payment for goods and services has not been processed.

Freight Clearing A/c 210007 Freight Clearing Account. Balance represents value of purchase orders that have been acquitted (goods received) and freight accounted for but actual payment for freight has not been processed

Custom duty Clearing A/C 210008 Custom duty Clearing A/C. Balance represents value of purchase orders that have been acquitted (goods received) and custom duty accounted for but actual payment for custom duty has not been processed

Inter‐Co Assets Clearing 210009 Clearing account for intercompany asset transfers between entities.Cash Clearing 210010 This account is a clearing account when IDC recoveries are run for the grant. This account

will always be having zero balance.Inter Co Payable‐Personnel Services 210011 Payable account in respect to fee for Personnel Services supplied to DET entities.

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Sinking Fund Payable 210012 Public Private Partnerships Contractual arrangements are required to maintain a sinking fund into which a deposit percentage of each monthly payment. The moneys are not controlled by DET and are payable to the project company for the PPPS. To this end a new interest bearing bank account is deposited ‐ Sinking Fund. This account is the payable account and is used as contra account for all deposits into the sinking fund interest bank fees etc.

Non System Creditors 210013 Used to record Creditors that are not recognised directly in the system.Lease Incentive Current 210014 Used to recognise receipt of lease incentive & accounting for incentive over the term of

the lease in accordance with Interpretation 115.Accrued Interest on Treasury Advance 210015 Accrued Interest on Treasury Advance.Cash Discount Clearing 210016 SAP system clearing account to record goodwill/bulk purchase discounts applied at the

time of invoice matching and cleared upon payment to vendor. The time delay should align with the supplier payment terms. This is not the same as account 528692 ‐ Purchasing discounts where discounts are applied for prompt payment at the time of payment only and are not reflected on the invoice.

Schools Capital Program Clear 210020 Notional account used in respect to introduction school capital payments during current year ‐ balance offset againts school bank at year

Jointly Funded Cap Programs 210021 To record cash receipts form schools and external contributors together with DET's contribution in respect to Joint Funded Capital Programs which are being managed by the Asset Management Unit. Monies held in clearing account pending commencement of the project and transfer to Work in Progress.

Account restricted to use by Asset Management UnitPost Capitalisation Settlement 210022 Account used by SSC Assets area only to settle assets post capitalisation for asjustments to

depreciation etc. Should generally balance to zeroCreditors Current ‐ Regrouping adjustment a/c 210999 When trade creditor balances are reclassified as receivables the credit entry for the

posting goes to this account.

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Accrued Salaries and WagesAccrued Salaries and Wages 212001 To record amount accrued in respect to salaries and wages ie salaries and wages due but

not paid as at end of the accounting period. Contra accounts would be salary accounts.

SASS Contributions 212002 Salary and Allowances for Administrative Support Staff contributions.Non SES Salary Packaging 212003 Clearing account for non SES salary packaging for benefits.State Super Fund Employee 212004 Payroll Superannuation deductions under SSF scheme. Both credits from payroll and debit

for actual payments to the superannuation fund are posted to this account.

Retruned Superstream payments 212005 Returned Super Stream Payments. Clearing account for returned super payments that do not have correct payee details.

SASS Superannuation Clear 212006 Payroll Superannuation deductions under SASS scheme. Both credits from payroll and debit for actual payments to the superannuation fund are posted to this account.

Misc Deductions Clear 212007 Clearing account for all employees miscellaneous salary deductions from payroll excluding PAYE and Superannuation. Amounts deducted from salaries payable to other organisations are credited to the account as part of the payroll processing ‐ all payments to the organisations are then drawn from this account.

Salary Sacrifice 212008 To account for admin fee in respect to salary packaging deducted and payable to third parties.

Payroll Errors Suspense Account 212009 The payroll clearing account is part of configuration of non SAP HR payroll systems. The account is used as an offset for payroll costings (eg dr salaries cr payroll clearing) and then used as a contra offset for the costing of payroll disbursements (eg dr payroll clearing cr bank account). The payroll clearing account should have a net zero value when the payroll payment is posted but is required for the payroll interface to work.

Payroll Clearing Offset 212010 This account will be used at the time of payroll interface from CEPS PEPS and Lattice to post the offsetting entry to balance an accounting document if it consists of more than 999 line items. On completion of the interface the balance on this account will be nil.

TAFE Payroll Clearing 212012 Needed to separate TAFE payroll transactions from DET payroll transactions to ease identification of interface errors.

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Salary Packaging Input tax credits clearing 212013 SSC Tax Unit use only. To clear input tax credits from salary packaging arrangements

Unidentified Receipts 212015 To record liabilities for which no specific object account has been established and the nature of the liability is such that it does not require ongoing/long term recognition ‐ unidentified receipts

Unidentified Receipts Bpay 212016 As above but specifically for Bpay receipts.GST OOC 212017 To be used by Company 1070 (Communities) ONLY.Advance Monies Received 212020 To record monies received in advance of invoice issue.Payroll Clearing PEPS 212021 The payroll clearing account is part of configuration of non SAP HR payroll systems. The

account is used as an offset for payroll costings (eg dr salaries cr payroll clearing) and then used as a contra offset for the costing of payroll disbursements (eg dr payroll clearing cr bank account). The payroll clearing account should have a net zero value when the payroll payment is posted but is required for the payroll interface to work.

Payroll Clearing CEPS 212022 The payroll clearing account is part of configuration of non SAP HR payroll systems. The account is used as an offset for payroll costings (eg dr salaries cr payroll clearing) and then used as a contra offset for the costing of payroll disbursements (eg dr payroll clearing cr bank account). The payroll clearing account should have a net zero value when the payroll payment is posted but is required for the payroll interface to work.

Temp Payroll Double Payment Clearing 212023 The payroll clearing account is part of configuration of non SAP HR payroll systems. The account is used as an offset for payroll costings (eg dr salaries cr payroll clearing) and then used as a contra offset for the costing of payroll disbursements (eg dr payroll clearing cr bank account). The payroll clearing account should have a net zero value when the payroll payment is posted but is required for the payroll interface to work.

SES Accrued Benefits Clearing 212024 The payroll clearing account is part of configuration of non SAP HR payroll systems. The account is used as an offset for payroll costings (eg dr salaries cr payroll clearing) and then used as a contra offset for the costing of payroll disbursements (eg dr payroll clearing cr bank account). The payroll clearing account should have a net zero value when the payroll payment is posted but is required for the payroll interface to work.

School Monies Received 212025 To be used by Company 1060 (Schools) ONLY.

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Payroll Technical clearing account 212100 Payroll Technical clearing account (To be used in Co 1020 Only).Payroll Tax on Accrued Salaries 212101 Payroll Tax on Accrued Salaries

Income Received in AdvanceDeferred Income/Advance Rev 214001 To record revenue received in advance for services which are to be performed in a future

period. A liability equal to the amount of the revenue that relates to a future period needs to be recorded until such time the service has been performed in full.

Deferred Income/Advance Rev RRE 214002 To record revenue received in advance for RRE. To be used by CO 1020 (TAFE) ONLY.

Fees in Advance ‐ Fee Help 214003 To record revenue received in advance for Fee Help. To be used by CO 1020 (TAFE) ONLY.

Fees in Advance ‐ VET Fee Help 214004 To record revenue received in advance for VET Fee Help. To be used by CO 1020 (TAFE) ONLY.

Fees in advance ‐ Control 214020 TAFE Account only to be used in EBS4 (SALM)Fees in advance ‐ Manual Adjustments 214030 TAFE Account only to be used in EBS4 (SALM)

Other PayablesCrown Payables 216001 For the receipt of amounts payable to the Crown.Crown Payments 216002 All posting to this account should represent the transfer of funds receipted against 216001

"Crown Payables" less any outstanding Crown debts in 126669 "Crown Debtors" to the Crown as per 216001 "Crown Payables".

Inter Co Payables 216003 Inter Co Payables‐ Other than Personnel Services.Government Payables 216004 To record payables relating to Government Agencies excluding the Crown.Employee Payables 216005 Employee vendors for travel exp and fees refund.Student Payables 216006 Student vendors for travel exp and fees refund.Security Deposits 216007 Deposits paid by cafeteria operators which are repayable at the end of the lease. This

account may be used for deposits other than cafeterias. ie. libraries etc.LSL Mobility Transfer in 216008 To record receipt of LSL entitlements paid to DET for an officer transferred to the

Department from another Department.LSL Mobility Transfer to Crown 216009 To record the transfer to Treasury of funds receipted against 216008 LSL Mobility Transfer

In to the Crown.O'seas Students Health Insur 216010 To provide for Medicare health insurance for overseas students during the duration of

their courses in Australia.

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Trace Accounts 216011 This account is used to record the total balance of the various trace bank accounts held by Payroll and Bathurst for vendor payment.The account is to be used to record the EFT errors with respect to vendor payments.

Third Party Holdings 216012 Do not use. Reserved for Schools.Liability Unspent Appropriation 216013 As per Treasury Circular 00/14 any unspent appropriations at year end are to be

recognised as a liability in an agency's Statement of Financial Position. In accordance with Section 23(1) of the Public Finance and Audit Act all appropriations lapse at 30 June the effect of which is that any unspent appropriations must be repaid to the Crown. The amount is repaid by reducing the amount of cash physically drawn down in the following year.

Journal entries to record the liability are:Dr 480008 Recurrent Allocation LapsedDr 482502 Capital Allocation LapsedCr 216013 Liability ‐ Unspent Approp

Restricted Account ‐ for use by Finance Directorate only.

Superann Employer Contrib Rec 216014 To record receipt of superannuation where employer superannuation is paid by employees that belong to the defined benefit schemes as part of Leave without Pay arrangements. Funds will be transferred to Treasury.

Superann Employer Contrib Transfer 216015 To record the transfer to Treasury of superannuation where employer superannuation is paid by employees that belong to the defined benefit schemes as part of Leave without Pay arrangements.

Customer Security Deposits 216016 System account for Customer downpaymentsUnclaimed Money Receipts 216017 For the receipting of unclaimed monies or staling of unpresented cheques. Unclaimed Salaries Transfer 216018 In accordance with Section 14 of the Public Finance and Audit Act the Department is

required to transfer all unclaimed monies to NSW Treasury (Crown). All posting to this account should represent the transfer of funds receipted against OA 2215 to the Crown.

Bond & Refundable Deposits 216019 Bond & Refundable Deposits

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School Funds 216020 Account is used for depositing surplus funds from closed schools. These funds are expended on matters relating to school closures eg accounts received after the school has closed assisting students to purchase uniforms when their school is closed and they have to go to another school etc.

C'wealth Paid Parental Leave 216022 To record liabilities incurred under the Commonwealth Paid Parental Leave Scheme.

Other Payables ‐ Regrouping adjustment a/c 216999 When other creditor balances are reclassified as receivables the credit entry for the posting goes to this account.

Other Payables ‐ Regrouping of debtors 217010 This account is posted to when trade debtor and other debtor balances are reclassified as payables.

Other TaxesPayroll Tax Provision 218001 To record amount of payroll tax due but not paid at period end ‐ payroll tax is accrued on a

monthly basis as payment for the current month is not due at the Office of State Revenue until the seventh day of the following month.

PAYG Payable 218002 Balance of PAYG (Pay As You Go) Tax payable for HR systems.Fringe Benefits Payable 218003 To Record the balance of Fringe Benefits Tax payable or accrued.Withholding Tax 218004 Account for record amounts collected for withholding tax from creditors that cannot

provide a valid Australia Business Number (ABN) or exemption.Income Tax Payable 218005 To record the amount if income tax payable within the next year.Wine Equalisation Tax Payable 218006 To record payables relating to wine equalisation tax.FBT Accrued OOC 218008 To be used by Company 1070 (Communities) ONLY.

Employee Entitlements CurrentRecreation Leave

Rec Leave Provision 220001 To create provision for outstanding recreation leave for DET employees. Liability is calculated at year end.

During the year debits are made against the provision for recreation leave taken ‐ from the payroll payments of monetary value of leave transferred to other agencies and is also credited with leave transferred in from other agencies.

Rec on Rec Leave 220002 To capture recreation leave accrued by staff whilst on recreation leave.Recreation Leave OOC 220003 To be used by Company 1070 (Communities) ONLY.Teachers Vacation/Non Term Weeks Provision 220010 Account to bring in provision for Teachers Vacation Liability.

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Accrued Payroll Tax RLPtax on Rec Leave 221430 In accordance with AAS30 at the end of each year provision needs to be made to ensure

liability for all employee entitlements are brought to account. This account is used to bring to account the Department's liability for payroll tax on accrued salaries and payroll tax on recreation leave provision (contra accounts 500061 "Oncost Expense Adjustment").

Recreation Leave on LSLRec Leave Oncost‐LSL Current 222859 To create provision for Recreation Leave accruing while on Long Service Leave.

Long Service LeaveLong Service Leave Provision 223001 Long Service Leave Provision ‐ CurrentLSL Provision ‐ Current OOC 223002 To be used by Company 1070 (Communities) ONLY.

Workers Compensation on LSLProvision Workers Comp LSL 224288 To create a provision for Department's liability for Workers Compensation on long service

leave.Payroll Tax on LSL

Ptax on LSL Current 225717 Offset account for payroll tax accrued on accrued long service leave liability.Superannuation on LSL

Super on LSL Current 227146 Superannuation on Long Service Leave Current.AMES Superannuation Liability Pooled Fund 227147 To be used in Co 1110 Only (AMES Super).Current Employee benefits Super Liability Other 227148

Employee Entitlements OthersProv Super on Rec Leave Defined Contribution 228574 Restricted Account ‐ Finance Directorate Use only.Leave Loading Provision 228575 Offset account for the leave loading oncosted through both the local and central payrolls.

Recreation Leave on Term Prov'n Pays 228576 Offset account for the recreation leave on termination oncosted through both the local and central payrolls.

Provision for Super 228577 Offset account for the superannuation provision oncosted through both the local and central payrolls.

Charges Against Leave Loading 228578 Payments made to staff re. leave loading are to be expensed against this account and not 228575 "Leave Loading Provision".

Charges Ag Ann Leave Provision 228579 Payments made to staff re. leave on termination/ transfer are to be expensed against this account and not 220001 "Rec Leave Provision".

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Work Comp on Acc Sal Rec Lve 228580 To create a provision for Department's liability for Workers Compensation in respect to Accrued Salaries and recreation leave.

Workers Compensation Provision 228581 To create a provision for Workers Compensation.Provision for Redundancy 228582 To create a provision for redundancy.Provision Workers Comp on Annual Leave Loading 228583 To be used by Company 1010 (DEC) ONLY.Provision PRT on Annual Leave Loading 228584 To be used by Company 1010 (DEC) ONLY.Provision PRT on Vacation Leave 228585 To be used by Company 1010 (DEC) ONLY.Provision Workers Comp on Vacation Leave 228586 To be used by Company 1010 (DEC) ONLY.Provision Super on Vacation Leave 228587 To be used by Company 1010 (DEC) ONLY.

Provisions CurrentProvisions Current

Freight Provisions 230001 To record Departments liability on account of provision for freight.Custom Duty Provision 230002 To record Departments liability on account provision for Custom Duty on Imports.Other provisions ‐ Communities 230003 For use in co 1070 Communitites onlyProvision VET Training 230004 Provision for Smart and skilled payments to TAFE. Should no longer be in use since State

training have moved off to Industry and skillsSurplus Accommodation

Provision for Make Good Current 235001 To provide provision for surplus lease liabilities once a leased property is deemed to be surplus as required by Accounting standards.

NON CURRENT LIABILITIESBorrowings Non Current

Borrowings Non CurrentBorrowings ‐ Non Current 250001 Non Current Borrowings in respect to Finance lease. This includes the Public Private

Partnerships Payables/Liability.Borrowings Other ‐ Non Current 250002 To record any other loans entered into by DET where the loan is fully repayable after 12

months of the end of the financial period.Lease Incentive Non Current 250014 To account for lease incentive over the term of the lease.Lease Incentive OOC 250015 To be used by Company 1070 (Communities) ONLY.

Employee EntitlementsPayroll Tax on LSL NC

Payroll Tax oncost‐LSL NC 260001 Non‐current provision in respect to Department's liability for Payroll Tax on Long Service Leave.

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Recreation Leave on LSL NCRec Leave oncost‐LSL NC 262001 Non‐current provision in respect to Department's liability for Recreation leave accruing

while on Long Service Leave.Workers Compensation on LSL NC

W/Comp oncost on LSL NC 264001 Non‐current provision in respect to Department's liability for Worker's Compensation on Long Service Leave.

Superannuation on LSL NCSuper on LSL NC 266001 Superannuation on Long Service Leave Non Current.

Long Service Leave NCLong Service Leave NC 267001 Long Service Leave Provision.

Other Employee Benefits NCOther Non Current Employee Benefits 268001

Provisions Non CurrentProvisions Non CurrentSurplus Accommodation NC

Provision for Make Good Non Current 275001 To account for non‐current component of provision for excess leased space.EQUIEQUITY

Accumulated Surplus/(Deficit)P & L Appropriation SpecialP & L Appropriation

Accumulated Funds 325001 Cumulative balance of surpluses/deficits for all previous financial years ‐ end of year postings generated as part of the year end roll. Restricted Account ‐ Finance Directorate Use only.

Equity on Asset Disposal 325002 Equity on Asset DisposalSpecial Funding ‐ Prior Year 325003 Record equity components of various revenue funded programs.

Restricted Account ‐ Corporate Management Accounting Unit use only.Equity Contribution to owners 325004 Asset disposal use.Intra TAFE Institute Fund Transfer 325005 Used for fund transfers within Institutes.Accumulated Funds Manual Posting 325006 Accumulated Funds Manual PostingAmounts Transfer Out ‐ PPE 325007 To be used by Company 1070 (Communities) ONLY.Amounts Transfer Out ‐ Cash 325008 To be used by Company 1070 (Communities) ONLY.Amounts Transfer out‐ Receivables 325009 To be used by Company 1070 (Communities) ONLY.

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Amounts Transfer Out‐ Employee Ent 325010 To be used by Company 1070 (Communities) ONLY.Amounts Transfer Out‐ Employee Ent 325011 To be used by Company 1070 (Communities) ONLY.Amounts Transfer Out ‐ Other Assets 325012 To be used by Company 1070 (Communities) ONLY.Amounts Transfer Out ‐ Payables 325013 To be used by Company 1070 (Communities) ONLY.Amounts Transfer out‐ Other Liabilities 325014 To be used by Company 1070 (Communities) ONLY.Amounts Transfer Out ‐ Superannuation 325015 To be used by Company 1070 (Communities) ONLY.

Asset Revaluation ReservesAsset Revaluation Reserves

Asset Revaluation Reserve‐ Building 330001 To record increment/decrement in value of Permanent Buildings as a result of asset revaluation.

Asset Revaluation Reserve‐ Land 330002 To record increment/decrement in value of Land as a result of asset revaluation.Asset Revaluation Reserve‐ Investments 330003 To record increment/decrement in value of investments as a result of asset revaluation.Asset Reval Reserve Land Manual 330004 To allow manual posting to assets.Asset Reval Reserve Building Manual 330005 To allow manual posting to assets.Groundwork Asset Revaluation Reserve Manual 330006 To allow manual posting to assets.Asset Reval Reserve P&E Manual 330007 Asset Revaluation use ONLY. Do not use.

Equity assets held for saleEquity for assets held for sale

Equity of Assets HFS 340001 Represents the cumulative Revaluation Reserve balance in respect of assets held for sale. The cumulative ARR for an asset is transferred to this account from the usual ARR accounts when an asset is transferred from surplus assets into “Current Assets – Non‐Current Assets HFS”.

On disposal of the asset the balance on this account in respect of the asset sold should be transferred to Equity.

L1 L2 L3 L4 L5 GL Account Desc DescriptionOperating Statement

REVENUESale of Goods & Services

Sale of Services

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Course FeesCourse Fee Intercompany 401668 Revenue from fee for service courses from DET entities.Course Fees External Govt Agencies 401669 Revenue from fee for service courses from external government agencies.Course Related Fees 401670 Revenue from fee for service courses excluding both commercial and external agencies fee

for service course.Course Fees Temp Visa Holders 401671 Course fees for Temporary Visa Holders (TVH).Open Short Courses 401676 Revenue from Commercial fee for Service courses run for more than one organisation.

Sponsor Custom Training 401677 Revenue from a specially developed course(s) or program for one customer or organisation.

Administration ChargesAdministration Charges 403330 Administration charge revenue received.Student Fee 403335 TAFE fee revenue paid by students on enrolment based on qualification level CO 1020

only.Student Fee Refund 403336 Account used for refund of TAFE fee. CO 1020 only

Overseas Student FeesApplication Overseas Students 405002 DET Use ‐ to record receipt of Application/Service Fees from overseas students.

TAFE Use ‐ Fee for service revenue under the overseas student program including the ELICOS centre for students living overseas at the time of enrolment.

Overseas Student Tuition Fees 405003 To record tuition fees received from overseas students.Enrolment Fees 405005 To record enrolment fees received from overseas students.Overseas Students ‐ Refunds 405006 Refunds to O'seas students who leave the Govt school system or remain but become non

fee paying. Also International students who withdraw before or after commencement or become perm/temp residents after commencement.

Sales Materials & ProductsSale Student Projects 406669 Revenue from completed works by students arising from educational or training programs

(excluding building and vehicle trades projects). Includes dining and massage sales.

Sales Products & Materials 406670 To record revenue received in respect to goods produced or purchased by the entity for the purpose of resale. Includes Literature publications and software sales.

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Student Materials 406671 To record revenue received in respect of goods produced or purchased of resale to students. Company 1020 use ONLY.

Commercial ActivitiesAccreditation of Courses 408336 Fees received in respect to applications to have courses accredited. Accreditation is the

formal recognition that a course of vocational education and training conforms to the Australian Qualifications Framework and National Accreditation principles.

CS Licensing Fees 408337 Annual fees charged for each service approval held by a service provider due on or before the lst July.

Fees ‐ Conferences & Seminars 408338 Income received in respect to fees charged for conferences and seminars run by the Department.

Fees ‐ Land Title Enquiries 408339 Fees received for services for Land Title enquires.Commission Income on Payroll deductions 408340 Amounts retained in respect to salary deductions judgement orders/garnishes deducted

from employees wages and forwarded on to other organisations. Fees ‐ Residential Students 408341 Revenue earned at residential centres from providing residential services to students.Fees ‐ Services Recovery 408342 Income received in respect to fees charged on a service cost recovery basis.Fees ‐ Trade Tests 408343 To record fees received in respect to Trade Tests ‐ fees payable for an application for trade

recognition Trade Tests work based assessments and replacement of trade certificate.

Fees ‐ Residentual Agricultural High School 408344 To record fees charged for students attending Agricultural High Schools (Yanco Hurlstone Park and Farrer).

Childcare Services 408345 Revenue from the running of childcare services for students/staff.Commercial Activities Other 408346 To record receipt of revenue in respect to commercial activities undertaken for which no

specific account has been established. Commercial revenue must be costed so that fees charged cover both the direct and indirect costs associated with the activity and generate a profit.

Commercial Education Consulting 408347 Revenue from consultations on suitable training programs for organisations. Includes skills audit needs analysis curriculum design research etc.

International Consultancy 408348 To record revenue in respect to International consultancies/activities excluding overseas projects or International students fees.

Overseas Projects 408349 Revenue from commercial projects based overseas managed by the International Marketing Unit and the Institute of International Projects.

Licence Fees 408350 Fees for commercial copyright and intangible licenses.Rents & Leases OOC 408351 To be used by Company 1070 (Communities) ONLY.

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Sport and recreation centres 408352 To be used by Company 1070 (Communities) ONLY.Board and Loadging OOC 408353 To be used by Company 1070 (Communities) ONLY.Use of recreation facility 408354 To be used by Company 1070 (Communities) ONLY.Transport Revenue 408355 To be used by Company 1070 (Communities) ONLY.Mobile Applications 408356 AMES 1110 only. For the sales of new product ‐ mobile applications.Miscellaneous Sales Proceeds 408357 To be used by Company 1070 (Communities) ONLY.Rents Dues and Fees income 408358 Income account for Rent Dues and Fees CO 1070 onlyRevenue Recogised from Unfinished Projects 408900 This account will be updated during results analysis of commercial projects. Unbilled

revenue will be racognised for projects based on incurred cost to budget and this unbilled revenue will be posted to this account. Contra account is Accrued Revenue ‐ 125003.

Personnel Services RevenuePersonnel Services Revenue

Fees ‐ Personnel Services Intercompany 410001 Revenue account in respect to fees for Personnel Services supplied to DET entities.Personnel Services Revenue: Syd Olympic Park Auth 410002 To be used by Company 1070 (Communities) ONLY.Personnel Services Revenue ‐ CP 410003 To be used by Company 1070 (Communities) ONLY.Personnel Services Revenue: Parramatta Stadium Tr 410004 To be used by Company 1070 (Communities) ONLY.Personnel Services Income‐THA 410005 Records income for the Teacher Housing Authority.Personnel Services Revenue: Hunter Regional Sport 410006 To be used by Company 1070 (Communities) ONLY.Personnel Services Revenue: Illawara Region Sport 410007 To be used by Company 1070 (Communities) ONLY.Personal Services Intercompany Communities 410008 To be used by Company 1070 (Communities) ONLY.Personal Services Revenue ‐ Boxing Authority 410009 To be used by Company 1070 (Communities) ONLY.Personnel Services Revenue: State Sporting Venues 410010 To be used by Company 1070 (Communities) ONLY.Personnel Services Revenue ‐ Trustee for ANZAC 410011 To be used by Company 1070 (Communities) ONLY.Personnel Services Revenue: CCYP 410012 To be used by Company 1070 (Communities) ONLY.

Other RevenueSchool Generated Revenue

Fees for Services income 420000 School Fee for service income.Income‐Excursions 420001 Is used for excursion receipts.Fund Raising 420002 Records receipts resulting from school organised fund rasing activities/functions such as

walkathons fetes spellathons etcHire of Facilities 420003 Records receipts from the hire of school property (eg. a multipurpose hall classrooms a

gymnasium furniture etc).

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Pre School Fees 420004 Records receipts from parents relating to children attending preschool facilities in circumstances where the accounts are maintained by the primary school.

Commisions Received 420005 Relates to fees paid by a third party in return for services provided by the school such as collecting and remitting moneys for school photos.

Donations Parents &C 420006 Is to be used to record receipts from the school's P & C organisation. This covers donations from the P & C‐operated canteen and fund raising activities such as fetes conducted bythe P & C. Also included would be donations to the school of moneys collected by way of P & C Levy.

Donations Non P&C 420007 Includes receipts from businesses organisations and parent bodies other than P&C. This covers donations from school operated canteens (Non P & C).

Sponsorships‐ Recv 420008 Is to be used to record receipts from a business in return for the school entering into a sponsorship arrangement.

General School Contributions 420009 Records receipts from parents by way of general school contributions that are not specifically linked to a particular subject/activity.

Subject Contibutions 420010 Records receipts from parents by way of school contributions that are specifically linked to a particular subject/activity.

Canteen Sales 420011 To bring in canteen revenue at end of year when balances are consolidated for financial reporting purposes.

Account code restricted ‐ Finance Use only.Pre school Meal Fees 420012 To be used to record fees charged to parents to cover pre‐school meals supplied.

Specific program with 10 schools participating ‐ program managed by School Financial Support Unit.

Leased Canteen 420017 Do not use. Reserved for Schools.Third Party Receipts 420018 Do not use. Reserved for Schools.Income ‐ Performances/Activities 420019 Do not use. Reserved for Schools.Income ‐ Extra‐Curricular 420020 Do not use. Reserved for Schools.Income ‐ School Sport 420021 Do not use. Reserved for Schools.Miscellaneous Income Schools 420022 Do not use. Reserved for Schools.DGR Receipts 420023 Do not use. Reserved for Schools.

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Internal Public Money 420024 Schools user only. For receipt of public money from students etc. Contra payment account see 528658

Miscellaneous Income Schools 420100 Record revenue received by the Schools which by nature of the revenue no specific account exists to better classify the transaction.

Other RevenueAMEP Additional Funding 425001 Adult Migrant English Program ‐ Department of Immigration and Citizenship (DIAC) funding

received monthly.AMEP Primary Funding 425002 Adult Migrant English Program ‐ Department of Immigration and Citizenship (DIAC) funding

received monthly.Fees DETYA Literacy Numeracy 425003 Re‐imbursement from DET of programmes run on their behalf.Income Capital Works 425005 Used by Asset Management to record income they receive in addition to the capital

budget to fund assets.Insurance Recovery 425006 To record the monies received as a result of the insurance claim as revenue.Miscellaneous Income TAFE 425007 To be used in company code 1020 (TAFE) ONLY.

Record revenue received by TAFE which by nature of the revenue no specific account exists within the Chart of Accounts to better classify the transaction.

Recover ‐ Breach of Agree 425008 To record amounts recovered in respect to breaches of agreements such as scholarship arrangements.

Rent of Department Assets 425009 Income from Rent or Lease of DET property.SPP DIAC Funding 425010 Special Preparatory Program. Specific Department of Immigration and Citizenship (DIAC)

program captured separately.Other Intercompany Revenue 425011 Inter Company revenue account for revenue from invoices on account of conferences

seminars etc. but exclude course fees personnel services.Internal Revenue Allocation 425012 Profit Center Assessment A/C Revenue (for Profit Center allocation).DET Procurement Retained Savings 425013 For Procurement cash savings ONLY.Asset Value Adjustment Revenue 425014 To record revenue arising from asset value adjustments.Rev Transfer Intra Institute 425015 To record movement of revenue within institutes.Sales‐Intra TAFE Trading 425016 To record sales revenue from trading within TAFE.Rev Transfer Inter Institute 425017 To record movement of revenue between institutes.Sales‐Intra DET Trading 425018 To record sales revenue from trading within DET (Company 1010) ONLY.

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Miscellaneous Revenue 425020 NOT to be used by Company 1020 (TAFE ‐ use 425007). Record revenue received by the Department which by nature of the revenue no specific account exists within the Chart of Accounts to better classify the transaction.

Fees for Services income 425025 Fees from TAFE DEC only. Replaces old corporate charge accounts. Contra expense account in TAFE 528629.

TMF Hindsight Adjustment reimbursement 425030 TMF Hindsight refunds for mangaged fund insurances. Treated now as revenue from FY 2015 as opposed to a reduction of expenses

Grants and ContributionsGrants ‐ From Others

Grants received from DET Entities 430001 To record all receipts of grant money from DET entities i.e. all Intercompany receipts.

Grants from Budget Sector 430002 BLOCKED ‐ DO NOT USE ‐ see 430003Grants Received Budget Sector Agencies 430003 To record all receipts of grant money from budget sector agenciesEntitlement Revenue 430005 To be used by Company 1020 (TAFE) ONLY.Recurrent Grant from DEC 430006 To be used by Company 1020 (TAFE) ONLY.Capital Grant from DEC 430007 To be used by Company 1020 (TAFE) ONLY.CSO Subsidy 430008 To record Community Services (CSO) funding paid to Industry as part of Cluster Grant.

Company 1020 use ONLY.OBF Subsidy 430009 To record Operational Based Funding (OBF) paid by Industry as part of Cluster Grant.

Company 1020 use ONLY.Redeundancy funding Crown 430020 Per NSW Treasury requirements funding for redundancy is to be shown seperately as grant

revenue.Grants from the RTA 430052 Receipt of grants received from the NSW Roads and Traffic Authority.Grants from External Govt Agencies 430053 Receipt of Grants received from external Government agencies.Grants ‐ Commonwealth Government 430054 To record all grant money received from the Commonwealth Government.Grants Received ‐ Commonwealth OOC 430055 To be used by Company 1070 (Communities) ONLY.

Donations & Ind ContributionsCash Donations/Contributions 437501 Any cash contribution towards an asset which will be controlled by the Department eg a

council contribution towards a school swimming pool.Grants from Private Sector 437502 Grants received from other than NSW Government or Commonwealth government.

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Donat & Ind Contrib's Non Cash 437503 Any non cash dona

Chart of Accounts Structure (General Ledger Accounts) · 2016. 5. 20. · Outgoing Miscellaneous...

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