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8/11/2019 Chapter2 Start

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Chapter 2:

Start


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Chapter 2: Start

ContentsChapter 2: Start ......................................................................................................................... 1

Preferences ............................................................................................................................ 1 Changing the VLE Language ................................................................................................. 1 Changing your Background .................................................................................................. 3 How to Change your Password ............................................................................................ 8

Your Dashboard..................................................................................................................... 9 How to Edit your Dashboard ................................................................................................. 9 Changing the Settings ........................................................................................................... 9 How to Change the Dashboard Layout .............................................................................. 10 Widgets ................................................................................................................................. 11 How to Add Widgets ............................................................................................................ 11 File Management ................................................................................................................. 13 How to Upload Files ............................................................................................................ 13 How to Create a Folder ....................................................................................................... 15 How to Delete a Folder ........................................................................................................ 16

How to Copy a File ............................................................................................................... 17

How to Delete a File ............................................................................................................. 18 Calendars ............................................................................................................................. 19 How to Create a Calendar Entry ......................................................................................... 19 How to Delete a Calendar Entry ..........................................................................................22 How to Change a Calendar Colour ....................................................................................23 How to Add a Calendar ......................................................................................................24 How to Share a Calendar ....................................................................................................25 Resource Booking ................................................................................................................ 27 How to Create a Resource Booking .................................................................................... 27 E-mail ...................................................................................................................................30


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Chapter 2: Start

This chapter will get you started using the basic features of your Frog VLE. It contains toolsand features that most users will use every day. Before moving on to using your VLEsmore complex features please ensure that you have read this section carefully.

Preferences

Preferences are any system options that the user has the ability to change themselves.This section with explain how to customise the background of the VLE, how to changeyour password and how to change the VLE interface language.

All of these options can be found in the Preferences section of the Frog Head Menu on theFrog Bar.

Changing the VLE Language

It is possible to change the language that the Frog VLE is displayed in. You can choosebetween English (UK) or Bahasa Melayu (BM).

To change the language click on the Frog Head Menu optionon the Frog Bar and select Preferences .

Click the Language drop down menu to select a language.


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Changing your Background

It is possible to change the background image of the VLE from a list of existing images or

from one that you have uploaded yourself.

The maximum file size that can be used as a background is 10MB, although using a fileas large as this is not advisable. Using large files as background images could slow downthe Frog VLE due to the amount of data needed to display the image.

Note: Frog supports the following file types:

JPEG (.jpg) GIF (.gif)

PNG (.png)

To begin changing your background click on the FrogHead Menu option on the Frog Bar and select Preferences .

ClickMy Background to view the selection of backgrounds available.


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Click on one of the images in the Default backgrounds section to select one of the pre-installed images to use as your Frog desktop.

To choose one of your own images click on the Custom background button. This displaysyour My Documents folder in the Resource Manager where you can either select anexisting image or upload a new image to use.

Note: Images can also be used from the Lesson Resources and School Documents area.To use an image from these areas click on either Lesson Resources or School Documentsin the Resource Manager.


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To use an existing image in the My Documents area, click on the file and click the Use button.

You will now be returned back to the My Background screen where you now have four

options on how your image is displayed:

Centre: Keeps original image dimensions and centres to the screen.

Stretch: Will stretch the image so no background is shown, but dimensions are keptproportional.

Fill: The image will reach its maximum size within the edge of the screen.

Tile: The image will tile to fit the screen using its original dimensions.

Once you have your image and it appears as an image in the Select My Background box,click the X cross in the top left corner of the window to save and close.

Your background image is now saved and ready to use.


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To use an image not in your My Documents area of the Resource Manager, you will firstneed to upload an image to use as a background. To do this click on the Add Files buttonto launch the File Uploader.

Click on the blue Choose Files button to select a file from your computer to upload.

Choose a file from your computer to use as a background image. Click Open to continue.


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When your file has finished uploading the status indicator will turn green. Click the Done button to return to the Resource Manager.

Click on the file to be used as a background then click the Use button.

Your background image will now automatically update.


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How to Change your Password

Click on the Frog Head option in the Frog Bar and select

Preferences.

Click on Change Password.

Click on the Change Password button.

Here you must enter your old password and then your new chosen password. If you cantremember your old password then you must contact your Frog Administrator.

Note: Passwords must be between 8 and 16characters in length and can only contain the

following char acters A-Z,a-z, 0-9,+,_

Click on the Save button to change your password.


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Your Dashboard

Upon logging in to the VLE the first page to be displayed is your personal Dashboard. The

personal Dashboard can be customised using Widgets. It is important to remember thatthe personal Dashboard cannot be shared or assigned. Do not use your personalDashboard for teaching purposes.

How to Edit your Dashboard

To edit your Dashboard you must first click the Edit button on the left ofyour screen. This will release the Content Panel .

The Content Panel contains three options tabs. These are:

Layout This changes the amount andposition of the active container boxes on yourpage.

Settings This allows you to change the nameand the theme of your Dashboard.

Widgets Widgets can be dragged into theactive container boxes on your page to addcontent such as text, videos and images.

Changing the Settings

In the Content Panel click on the Settings tab.

To change the name of your Dashboard, enterthe new name in the Name of Site box.


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To change the Theme of your Dashboard, selecta new Theme from the menu by clicking on thesmall arrow next to the Theme. Once a newTheme is selected this will automatically update

the Theme of your Dashboard.

How to Change the Dashboard Layout

In the Content Panel click on the Layout tab.

Choose how many Layout Boxes you wish toinclude using the numbered buttons. You canchoose between 1 and 4 boxes on a page.

Now choose how you would like the Layoutboxes to be displayed using the layoutbuttons. The position of the boxes is shown oneach button. Clicking a layout willautomatically update your page with thechosen position of Layout Boxes.

Your Dashboard is now ready for content.


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Widgets

In the Content Panel click on the Widgets tab.

You will now see all of the Widgets that areavailable to you. Each Widget is identified byits unique name and icon.

A Widget is an application that allows contentto be displayed to the viewer. This is achieved

by simply dragging each Widget into a LayoutBox on the page and configuring its settings.Multiple Widgets can be used within a page.

It is important to remember that a Widget canonly display content that you have asked it toshow. For most Widgets you must input theinformation that you wish it to display before itwill show any content.

How to Add Widgets

In the Content Panel click on the Widgets tab.


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Select a Widget and drag it into an active container box on your Dashboard. Ensure thecontainer is blue before placing the Widget.

Double clicking on the container box where the Widget icon is displayed, displays thesettings for the Widget.

Note: Some Widgets may not display any settings when double clicked. This is becausethere are no user settings available for the Widget.

After adding information into the settings panel click theSave Changes button to save your page.

To close your Dashboard click on the X button.


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File Management

Files in your Frog VLE can take many forms, from documents and images, to videos, audio

files and other interactive formats. There are only a few things you need to know aboutmanaging files to be able to work effectively in the Frog VLE.

Note: The following guide is based on uploading files into your My Documents area.Teachers can also upload files into shared areas such as the Lesson Resources andSchool Documents areas.

How to Upload Files

Begin by clicking on the Resource Manager icon in the Frog Bar. This will open theResource Manager.

In the left side of the Resource Manager click on MyDocuments.

Click on the blue Add Files button to launch the FileUploader.


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Click on the blue Choose Files button to select a file fromyour computer to upload. Multiple files can be selectedsequentially and uploaded together.

You can also select a file by dropping a file into thearea marked Drag and drop your files here.

Note: This feature is not available in Internet Explorer.

When your file has finished uploading the statusindicator will turn green and a green Done! messagewill appear.

Click the Done button to return back to the ResourceManager.

The screen will then refresh to show your uploadedfiles in your My Documents area, within ResourceManager.


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How to Create a Folder

Begin by clicking on the Resource Manager icon in the

Frog Bar. This will open the Resource Manager.

On the left side of the Resource Manager click on MyDocuments.

Click the Actions button and select New Folder.

Type the name of the folder into the text box underneath.

Click off the folder to allow the name to be applied.


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Your folder is now ready to use. Double click on the folder to open.

Note: To re-name a folder, click on the folder name. Your folder will then allow a newname to be entered.

How to Delete a Folder

Highlight the folder to be deleted.

Click the Actions button and click on Delete .

You will be asked to confirm that you want to delete the folder. Click OK.

Your folder will now be deleted.


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How to Copy a File

Highlight the file to be copied.

Click on the Actions button and select Copy.

Your copied file will now appear in your My Documents area.

Note: Copied files can be identified by their numeric filename extension.


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How to Delete a File

Highlight the file to be deleted.

Click the Actions button and select Delete.

You will be asked to confirm that you want to delete the file. Click OK.

Your file will now be deleted.


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In the New Event area type the name of the entry.

If you are creating an all-day event click the All Day

Check Box.

To enter a specific time for your entry, click the Starts Ends panel.

Set the start time and the end time of your entry using the drop down menus.

When finished click the OK button to return to the NewEvent area.


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If you are creating an entry that occurs regularly, you may want to use the Repeat feature.This automatically creates a recurring entry into your calendar at predetermined intervals.

To create a recurring entry, click the Repeat area.

Use the drop down menu to select how often you wantthe entry to reoccur.

When finished, click the OK button to return to the NewEvent area.

To specify an end date for the recurring entry, click EndRepeat .

Click the small button to display the calendar. Choosea date from the calendar for the entry to stopreoccurring.

Ensure the correct date is displayed in the Date boxabove.

Click the OK button to return to the New Event area.


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Click on the Create event button to add the event in yourcalendar.

How to Delete a Calendar Entry

Click on the entry in your calendar to seethe entry details. Click the red Delete buttonto permanently remove the entry.

Note: This will also remove any invitationsand notifications from other users calendars that have been invited.

A confirmation box will appear asking you toconfirm the deletion. Click Delete to continue.

If deleting a recurring entry a different confirmationbox will be displayed. Click Delete This to only deletethe entry or Delete All to delete all recurring entries.


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How to Change a Calendar Colour

To make identifying entries in your calendars easier each

calendar can have its own colour. Click on the small whitearrow at the end of your calendar in the My Calendarssection.

Select Set Colour from the optionsmenu to launch the colour picker.

Choose a colour from the colourpicker. Clicking on the smallsquares of colour will add it to theNew panel.

ClickOK to accept the changesand update your calendar colour.


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How to Add a Calendar

To add a calendar click on the Add button in the My Calendars

section.

Enter a name and description of the new calendar.

In the Calendar Availability drop down menu selectthe access rights for the new calendar. The optionsare:

Restricted: This means that only you have access to the calendar.

Public: Every user of the VLE can view the calendar.

Shared: Only those specified can view or edit the calendar.

Once you have selected an access right click CreateCalendar.


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Your new calendar will appear above your personal calendar. Clicking between themswitches their view on and off.

How to Share a Calendar

To share a calendar, select Calendar Settings from the options menu.

In the Share this Calendar section, click on the Invite people to share this calendar button.


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In the search box enter the name of the personto share your new calendar with.

To share to a group enter the name of the groupand click the Groups tab.

Click on the Add button to add them to the list.

The selected user or group will appear in the liston the right.

ClickOK to continue.


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The added users or groups will now appear at the bottom of the calendar settings. Usethe drop down menu on the right to set the users access rights. The choices are:

Read: Users will only be able to read your calendar.

Admin: Users can make and delete entries, change colours and sharing permissions.

ClickOK to share your calendar.

Your calendar is now being shared.

Resource Booking

The Booking calendar is used to reserve equipment or rooms within your school. As thesystem is on-line resources can be booked from anywhere and at any time. The resourcecalendars inside the booking calendar are created by the Frog Admin. If more resourcecalendars are required please ask your Frog Admin to create them.

How to Create a Resource Booking

Click on Quick Launch on the Frog Bar and click Booking Calendar .


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In the Booking Items window click on the small white arrow thatappears at the end on the resource name.

Select Create Booking for this Item fromthe menu.

In the New Event area, enter what purpose the resource isbeing booked for.

Set the start and end time for the booking. Click on the

Starts/Ends area to change the default time.

In the Event Start End area enter the start and endtimes you would like to book the resource between. If youwould like the resource all day check the All Day checkbox.

When finished click OK to continue.

ClickCreate Booking to confirm the booking.


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E-mail

Every user that has a Frog VLE account is automatically allocated an email address. This is

the same as your Yes ID/username for the VLE. Emails can be sent to other users, not onlywithin your school but with anyone else who has an email address anywhere in theworld. Your Email address is the same as the login name used to log into the VLE.

To access your email account, click on Quick Launch onthe Frog Bar and click Email.

A new tab will open up in your browser showing your mailbox. You are now ready to startsending and receiving emails straight away.

To send an email, click the Compose button.


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Enter the email address of the person you want to send an email to. You can add multipleemail addresses if required.

Enter the subject of your email in the Subject text box.

Type the text for your email in the large text box below. Use the formatting tools to change

the font, colour, justification etc.

When finished click on the Send button to send the email.

Your email folders are located down the left hand side. When you receive a new email thenumber alongside your inbox will change.


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Notes:


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