CHAPTER I 2009

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BRIGHTESTWORK Recruitment and Placement Enterprises 1 - 1

On-Line Job Application System.

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1.1 Statement of the Problem

1.2.1 General Problem

How to design, develop and implement an On-line Job Application System

that will improve the manual processing of job applications for

BRIGHTESTWORK Recruitment and Placement Enterprises?

1.2.2 Specific Problems

How to develop a module that will allow the applicant to search for job

vacancies through internet?

In manual procedure, an applicant only relies on posting of advertisement

through radio posting and leaflets. Some applicants are not updated and did not

know the job offer or hiring. Applicants need to go to agency to see what job

vacancies are. This traditional procedure requires more time and effort for the job

seekers find the right job for them.



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How to develop a module that will organize applicants record provided in the

application form?

In their current system, applicants records are only stored in brown

envelop. During the application, the applicant has to fill up an application form

manually and submits requirements to the agency and then they first arrange the

records alphabetically. Because of this process, some papers are lost or misplaced

causing inefficiency in tracking the records of the applicants. It is also difficult in

updating applicants records. Manual organization of records requires efficient

manpower and an individual who can manage a bulk records properly.

How to develop a module that will generate a summary report in deployment

of applicants faster and accurate?

In the current system, Marketing Officer manually copies the information

from the deploying applicants form to MS Excel. There are times that agency did

not have to update all the applicants who are going for deploying because of the

higher quantity of the applicants. This manual transaction can cause inaccuracy in

generating reports.



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1.2 Current State of Technology

A BRIGHTESTWORK Recruitment and Placement Enterprisesare located

atUnit 1, 2nd

floor, Velasco Building, National Highway, Brgy. Dila, Sta. Rosa

Laguna and the other branch is located at Bian, Laguna. Their objectives are

through finding, hiring, training, and retaining of talents and personnel which

determines the long terms success of the company. They advertise their agency

through Radio Posting and leaflets. BRIGHTESTWORK Recruitment and

Placement Enterpriseshave policy and requirements that applicants must be aware

of.

. The following are the rules and regulations of the BRIGHTESTWORK

Recruitment and Placement Enterprises.

They did not entertain those applicants who are wearing sando, slipper,

sleeveless, short, cap, with tattoo and earrings.

Turn off the cell phone during the orientation.

Schedule of applicants follow up must be 4:00 pm. And this must be very

strictly followed.

Defending on what the applicants is applying for; the companies have

recruitments or qualification for all the applicants to qualify in a certain job

to be able to apply in an agency, an applicant must be generally:

a. At least a High School graduate or College level

b. Age must be 18 25 years old

c. With pleasing personality

d. Height is 52 for female and 54 for male



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e. Single or single parent

f. With or without experience

Application procedure:

All applicants will first submit a personal vitae/bio-data to the officer in

charge and fill up an application form (see Appendix E.1 for Sample Application

Form for Employment). After that, the applicants will wait for the schedule of

initial interview and written examination. Once the written examination is finished,

the applicants will wait for the result and deliberation by the officer in charge. In

this deliberation, the final verdict of the agency for an applicant would be Passed

or Failed. Applicants who passed will go to the company to take final

examination. Applicants who the passed examination will be given a list of

requirements and some further instructions for deployment. Those who failed, the

agency will call the applicants if there will be another open position that will suit

best for the applicants.

After completing the requirements, the applicants must follow the procedure

in submitting the requirements. First, the documents must be filed in a long white

folder. Second, the applicants will pass it to the recruitment staff for verification.

BRIGHTESTWORK Santa Rosa will then inform the hired applicant when he/she

will report to BRIGHTESTWORK for processing of the documents and they are

requested to attend an orientation. Lastly, BRIGHTESTWORK Santa Rosa will

then inform the hired applicant when he/she will report for duty directly to the

client company.



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Job posting:

BRIGHTESTWORK Santa Rosa assigns two coordinators in each of

their client companies and they are the ones who relay information between client

and agency on all available job openings to be posted (see Appendix D.2 for Job

Vacancy Posting). BRIGHTESTWORK Santa Rosa will now post each job

openings through radio posting, leaflets and in schools. BRIGHTESTWORK Santa

Rosa also conducts job fairs in some schools.

BRIGHTESTWORK Santa Rosa also calls prospective clients to ask if

they have available job offerings to be posted free of charge at the agency and/or go

personally to the prospective client and provide a proposal letter as part of their

marketing strategy

Job-match Procedure:

In job matching, agency matches the applicants to a particular job by

searching job vacancies that fit applicants skills and qualifications. If the

Marketing Officer searches applicants that will fit for job application, they will

retrieve applicants form in MS Access of their computer, and then call that

particular applicant that matches their qualification.



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Hardware and equipment setup:

BRIGHTESTWORK Recruitment Santa Rosa has a computer unit which is

use to record all applicants and clients information and other important document

needed by the company.

Hardware specifications of the computer:

Processor: Pentium III 800 MHz

Memory: 128MB RAM

Video card: Inno3D GeForce4 MX 4000 - 32.0 MB

Software and application being used:

The computer unit has a Windows 98 operating system. With an office

application of Microsoft Office XP that they are using in creating documents like

announcements, list of job offerings and description, business letter, contracts, and

others.

1.2.1 Review of Related Literatures and Studies

This part of the study contains studies that are related to the proposed

system. It includes a foreign and local study which serves as the guide for the

proponents in making a system and completing the project.



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1.2.1.1 Foreign Literature

avjobs

avjobs.com

Fig 1.1

Founded in 1988, Avjobs.com fills two significant voids in the Airline,

Airport and Aviation Market by providing a common meeting place and advance

tools for Avian employers and applicants.

Employers, meanwhile, post and manage their own openings using Avjobs

recruiting tools, and are able to reach highly-qualified applicants directly by

searching applicant database. The Avjobs fee to job seekers discourages the not-so-



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serious candidates, while at the same time building a loyal community of serious

and qualified aviation job seekers.

Avjobs is the worlds leading provider of Recruiting application software,

applicants to aviation employers and employment to applicants. [AVJO2001]

Avjobs.com is similar to some features of the project system like theres a

module wherein the employer can register in order to get account. Through that

way, employers can also post job vacancies and search for the qualified applicants

using online resume.

jobfocus

jobfocus.com

Fig 1.2



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It is source for the jobs in Manatee and Sarasota Countries. Job seekers can

search for jobs quickly and easily. Registered job seekers can post resume or create

resume online.

For the employers, they can set up a new account and can manage their

account. Employers can post job openings and view resume. [JOBF2005]

Jobfocus.com is other sources and guide of the proponents in making the

system. In the proposed system, applicants can create resume and post it, so that

employers can view the applicants resume through online.

jobsDB

jobsdb.com

Fig 1.4



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Here it will find positions which to all are currently seeking to fill within

this JobsDB Group. They are required to fill in to company's own resume form for

the specific positions are applying as this will assist the applicants to assess their

application. To search job opening, applicants can type specific position to the

search engine. There are job categories that once the applicants click it, they can

view the job vacancies under those categories. JobsDB website has a log in module

where the applicants can register and can create online resume. [JOBS1998]

JobsDB.com is similar to some features of the proposed project like keeping

track of application and allows viewing the status of online application.



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1.2.1.2 Local Literature

PhilippinesJobs

PhilippinesJobs.ph

Fig 1.4

Here you can find the latest job vacancies available from different companies in the

different industries. In this site, job seekers can view the latest job vacancies from the

different parts of the country. Can Post vacant jobs for thousands of daily visitors to view

and respond. And other feature is to read job searching and career articles, tips and

resources. It has a module wherein can receive job alerts straight to the job. [PJOB2008]



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It also used by the proponents as a guide and material to make a module that

employer can post job vacancies. So that, when the job seekers visit the website, they can

know the job openings that suits to their qualifications.

Trabaho

Trabaho.com

Fig 1.5

Trabaho.com has been the Filipino job seeker's partner since 1996, the year when it

became the premiere online recruitment site in the country. Conceptualized and developed

by the creative minds of Web Philippines, Inc., the site aims to provide global Filipinos

with an accessible venue for limitless career opportunities, for corporate organizations to

receive time-saving and cost-effective online recruitment solutions, and to support

government initiatives for improving the employment situation in the country.



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WPI aims to provide websites that create e-value for its loyal client base. Continued

growth has provided the company the opportunity to upgrade its technology infrastructure,

expand its highly-qualified team, and build strategic business relations with some of the

most competent organizations in the country.[TRAB2009]

1.3 Objective of the Study

1.3.1 General Objective

To design, develop and implement an On-line Job Application System

that will improve the manual processing of job applications for

BRIGHTESTWORK Recruitment and Placement Enterprises.

1.3.2 Specific Objectives

To develop a module that will allow the applicant to search for a job vacancies

through internet.

Using Online Job Application System the applicants will allow looking for

their preferred job, work position and company, the employer allows posting job

vacancies with the qualifications and other important information or description

about the job slot and job matching. A log-in module will be provided by the

proposed system for each qualified registered user to navigate the content of the

system. Once are job seeker logs in, he can see immediately the job openings that

matches his qualifications and the company or employer can have an immediate

list of job seekers they are looking for the job.



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To develop a module that will organize applicants records provided in the

application form.

The study will provided automated processing transaction. With this, all

records will be stored in a database. Each applicant has user account. Once a

marketing officer searches applicants record, it can be easily track and monitor by

typing the applicants account. Through this, agency can easily view the

information of the applicants. Proponents also include a module that authorize

personnel can update all necessary records of each applicants.

To develop a module that will generate a summary report for dispatch

applicants faster and accurate.

By the use of new system application, there are updated reports that are

displayed and ready to be printed by simply clicking the corresponding buttons,

compared to the current system of the BRIGHTESTWORK that Marketing Officer

manually copies the report of dispatch applicants to MS Excel.

1.3.3 Scope and Limitations

Scope

The proposed system will focus on the On-line Job Applications System of

BRIGHTESTWORK Recruitment and Placement Enterprises. The system will

produce the following features.



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Front end

Web Interface

This will serve as the home page of the agency and it includes the

information about the agency, and the list of job vacancies and latest job

offers.

Log in module

This has been provided for a users assistance in choosing a

good password for keeping the account secured.

About Us

This module contains information about the agency. These

are the following that applicants or clients can view;

Mission and Vision of the agency

History of the agency

Frequently Asked Questions (FAQ)

This module contains questions that are usually asked.

Job Searching

Proponents include job categories to be easier for the applicants

to search for the job they are looking for.



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On-line Resume

This is for On-line resume of the applicants; this page has

applicants information such as name, address, contact, e-mail,

educational background and other that the applicants filled-up. It can be

viewed by the employer

Users Account

Applicants Account

This system will provide an individual user account for applicants

for filling up and submitting information such as resume on line and

viewing application status.

Employers Account

This system will provide a client account for job posting and

position vacancies from the client company.

On-line Registration

This system will require the applicants to register first before they

can fill up the application form.



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On-line Application

This system will generate an application form for the applicants to

fill up after the registration.

Location Map

The system contains location map to able to help prospective

applicants to know the location of the agency.

Back end

Applicant Search and Monitoring

Locate an individual applicants information by searching with

their specific accounts. The proponents also create a module that the

personnel can check and monitor who are the applicants are waiting and

show also who are already dispatch or employed. The module also

displays pending registration of the prospective clients.

Job Posting

In the proposed system, the agency can post the job vacancies with

the needed requirements. Through this, applicants can view the available

job offering by the agency that suits their qualifications.



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Security

Only authorized personnel of the agency can have a full access of

the system. The system is viewable online but there are restrictions in

entering a specific module intended for authorized users and personnel.

File Maintenance

This system will have a file maintenance module. The authorize

personnel will be able to view, add, update and delete applicants records

when needed. Searching of applicant can be done easier by simply typing

their accounts and by clicking the search button. Through this, agency can

view the records of the specific applicant they wanted to view.

Adding new applicant is also part of the system. Once the

applicant register online, the marketing officer will confirm the

registration, so that the specific applicant will be added to the agencys

record.

Updating of records of the applicant is also includes in this

module. If the applicants have some changes in their records, or already

employed or block listed, the personnel will be able to update or edit of

those changes.

Authorized personnel can also delete the record of the applicant if needed.

The proposed system will be able to save any changes made into the

database, and any transactions made by the enrollee will also be saved

into the system.



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Generation of Reports the proposed system will have a module for

generating reports such as:

List of applicants

List of employers

List of dispatch applicants

Back-up - backing-up of fil0065 s is necessary

so that in the event of a system crash, the authorized user could

always have a copy that can be restored in the system.

Limitations

o Initial interview and Final Interview for the applicant will not be provided

by the proposed system, the applicants still have to go to the agency for

interview.

o The payment of the job posting of companies to the agency will not be

covered by the proposed system. Because the proposed system mainly

focused on online job application transaction and not the payment

transaction between the agency and the company. It is highly confidential.



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CHAPTER I 2009

Documents

Transcript of CHAPTER I 2009