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Transcript of Chapter 9 Civil Rights & Disadvantaged Business Enterprise Civil Rights & Disadvantaged...

  • Local Assistance Procedures Manual Chapter 9 Civil Rights & Disadvantaged Business Enterprise

    Chapter 9 Civil Rights & Disadvantaged Business Enterprise

    Contents

    9.1 Introduction ..................................................................................................................... 1 9.2 Title VI of the Civil Rights Act of 1964 and Related Statutes .......................................... 1

    Title VI Nondiscrimination Statement ........................................................................2 Assurances ...............................................................................................................2 Designation of a Title VI Coordinator.........................................................................2 Title VI Complaint Procedures ...................................................................................2 Data Collection..........................................................................................................3 Title VI Training .........................................................................................................3 Limited English Proficiency .......................................................................................3 Dissemination of Title VI Information.........................................................................4 Contracts and Agreements........................................................................................4 Environmental ...........................................................................................................4 Public Hearings and Public Involvement Meetings....................................................4 Right of Way..............................................................................................................5 Construction ..............................................................................................................5 Title VI Monitoring .....................................................................................................5 Title VI Compliance Reviews.....................................................................................5 Plans, Specifications & Estimate Checklist ...............................................................5 Local Agency Construction Contract Administration Checklist ..................................6 Resident Engineer’s Construction Contract Administration Checklist........................6 Additional Resources for Title VI Implementation......................................................6

    9.3 Accessibility: Rehabilitation Act of 1973/Americans with Disabilities Act of 1990 .......... 6 American with Disabilities Act (ADA) Assurances .....................................................7 Designation of an ADA Liaison Officer ......................................................................7 Adoption of Grievance Procedures............................................................................7 ADA Nondiscrimination Policy...................................................................................7 Self-Evaluation ..........................................................................................................8 Transition Plan ..........................................................................................................9 Design .......................................................................................................................9 Certification .............................................................................................................10 ADA Monitoring .......................................................................................................10

    9.4 Equal Employment Opportunity (EEO) Contractor Compliance ............................. 10 EEO Implementation ...............................................................................................11

    Page i of iii January 2020

  • Local Assistance Procedures Manual Chapter 9 Civil Rights & Disadvantaged Business Enterprise

    EEO Monitoring.......................................................................................................11 EEO Reporting ........................................................................................................12

    9.5. Disadvantaged Business Enterprise (DBE) ................................................................ 12 Background .............................................................................................................12 DBE Definitions .......................................................................................................12 DBE Program Responsibilities ................................................................................13 FHWA Responsibilities............................................................................................13 Caltrans Responsibilities .........................................................................................13 Local Agency Responsibilities.................................................................................14

    9.6 Local Agency Responsibilities under Caltrans DBE Program Plan............................... 14 DBE Implementation Agreement for Local Agencies ..............................................15 Objective/Policy Statement .....................................................................................15 Local Agency DBE Annual Submittal Form.............................................................15 Overall Statewide DBE Goal ...................................................................................15 Race-Neutral Component........................................................................................16 Race-Conscious Component ..................................................................................16 DBE Liaison Officer .................................................................................................17 Required Contract Clauses .....................................................................................17 Contract Assurance.................................................................................................17 Prompt Progress Payment to Subcontractors .........................................................17 Prompt Payment of Withheld Funds to Subcontractors...........................................17

    9.7 DBE Participation on the Contract ................................................................................ 18 Participation Opportunities ......................................................................................18

    Local Agency Bidder or Proposer DBE Commitment and DBE Information Forms.21

    January 2020

    DBE Contract Goals ................................................................................................18

    Final Report.............................................................................................................21 Counting DBE Participation.....................................................................................21 Work Performed by DBEs .......................................................................................22 Joint Venture ...........................................................................................................22 Commercially Useful Function.................................................................................22 DBE Trucking ..........................................................................................................23 Materials and Supplies............................................................................................23 DBE Participation Not Counted ...............................................................................24 Apparent Lack of Control.........................................................................................24 DBE Eligibility ..........................................................................................................25 Certification .............................................................................................................25 Decertification .........................................................................................................26 Appeal .....................................................................................................................26

    Page ii of iii

  • Local Assistance Procedures Manual Chapter 9 Civil Rights & Disadvantaged Business Enterprise

    9.8 Good Faith Efforts ...................................................................................................... 26 Anticipated Good Faith Efforts ................................................................................27 Administrative Review and Reconsideration ...........................................................28 Substitutions............................................................................................................29 Noncompliance .......................................................................................................29

    9.9 References ................................................................................................................... 32

    Figures

    Figure 9-1: DBE Goal Setting Flowchart...................................................................................20

    Figure 9.2: Good Faith Effort Review Flowchart .......................................................................31

    Exhibits

    Exhibits applicable to this chapter can be found at: ht