Chapter 5

Presenting Information Ibrahim Sameer (MBA - Specialized in Finance,

B.Com – Specialized in Accounting & Marketing)

www.ibrahimsameer.wordpress.com

Written Report

• The purpose of a report must be clear, and certain

general principles should be followed in planning

and giving structure to a report.

• Stylistic qualities of reports include objectivity and

balance and ease of understanding.

Written Report

• To keep the main body of the report short enough

to hold the reader’s interest, detailed explanations,

charts and tables of figures should be put into

appendices. The main body of the report should

make cross reference to the appendices in

appropriate places.

The Format of Report

• Title

• Identification of report writer, report user and data.

• Content page

• Terms of reference

• Source of information

• Section

The Format of Report

• Appendices

• Summary of recommendation

• Prominence of important items.

Presenting & Interpreting

Information in Tables

• Tables are a simple way of presenting information

about two variables.

• Charts and graphs and tables are often excellent

ways of communicating information.

Presenting & Interpreting

Information in Charts

• Bar charts often convey the meaning or

significance of data more clearly than would a

table. Make sure that you are table to construct

bar chart.

• There are three main types of bar chart: simple,

component (including % component) and multiple

(or compound)

Bar Charts

• The bar chart is one of the most common methods

of presenting data in a visual display.

• It is a chart in which data is shown in the form of a

bar, and is used to demonstrate & compare

amounts or numbers of things.

Line Graph

• Line graphs are often used in commercial contexts,

to display a wide variety of information.

• They are particularly useful for demonstrating

trends: such as profit, sales trends.

Pie Chart

• A pie chart is a chart which is used to show

pictorially the relative size of component elements

of a total.

Bar Chart

• Advantages of Pie Chart

• They give a simple pictorial display of the relative

sizes of element of a total.

• They show clearly when one elements is much

bigger than others.

• They can clearly show differences in the elements

of two different totals.

Bar Chart

• Disadvantages of Pie Chart

• They only show the relative sizes of elements.

• It is often difficult to compare sector sizes easily.

Scatter Diagram

• Scatter diagrams are graphs which are used to

exhibit data, in order to compare the ways in which

two variables vary with each other.

• The x axis of scatter diagram is used to represent

the independent variable and the y axis represents

the dependent variables.

Tables

• Tables are a simple way of presenting numerical

information.

Questions & Answers

Thank You

Ibrahim Sameer Seek knowledge from cradle to grave