Chapter 26. Copyright 2003, Paradigm Publishing Inc. CHAPTER 26 BACKNEXTEND 26-2 LINKS TO OBJECTIVES...

Chapter 26

Copyright 2003, Paradigm Publishing Inc.

CHAPTER26

BACK NEXT END

26-2

LINKS TO

OBJECTIVES• Create a Form Templa

te• Fill In a Form Docume

nt• Print, Edit, and Custo

mize a Form• Draw a Table in a For

m Template• Commands Review

PREPARING FORMS

Signature: Microsoft Word 2003


CHAPTER26

BACK NEXT END

26-3

LINKS TO






Performance ObjectivesPerformance Objectives

• Create a form template• Fill in a form document• Print, edit, and customize a form• Draw a table in a form template


CHAPTER26

BACK NEXT END

26-4

LINKS TO






Form ConceptsForm Concepts

• Creating your own forms eliminates the need for preprinted forms– requires less storage space

• A form is created as a template document that contains Fill-in fields– a table can be useful when creating a form

• Three steps to creating a form:– create a form document based on a template

and build the structure of the form– insert form fields where information is to be

entered at the keyboard– save the form as a protected document


CHAPTER26

BACK NEXT END

26-5

LINKS TO






Creating the Form TemplateCreating the Form Template

File, New

click

click


CHAPTER26

BACK NEXT END

26-6

LINKS TO






Creating the Form Template…/2Creating the Form Template…/2

type text

insert form fieldsusing Forms toolbar

protect theform


CHAPTER26

BACK NEXT END

26-7

LINKS TO






Forms ToolbarForms Toolbar

Text Form FieldCheck Box Form Field

Drop-Down Form FieldForm Field Options

Draw Table

Insert TableInsert Frame

Form Field ShadingReset Form Fields

Protect Form


CHAPTER26

BACK NEXT END

26-8

LINKS TO






Saving the TemplateSaving the Template

By default, template documents are By default, template documents are saved in a Templates subfolder within saved in a Templates subfolder within

Microsoft Office.Microsoft Office.

Tools, Options

click

click


CHAPTER26

BACK NEXT END

26-9

LINKS TO






Filling in a Form DocumentFilling in a Form Document

When you open a form template When you open a form template document that has been protected, the document that has been protected, the insertion point is automatically inserted insertion point is automatically inserted

in the first form field.in the first form field.

type text

Tab to move to next form field Shift + Tab to move to previous form

field

click in the check box ormove insertion point

and press the spacebar


CHAPTER26

BACK NEXT END

26-10

LINKS TO






Printing a FormPrinting a Form

The filled-in form can be printed in the The filled-in form can be printed in the normal manner. You can also print just the normal manner. You can also print just the

data or print the form and not the fill-in data or print the form and not the fill-in data.data.

Tools, Options

To print only the form without the To print only the form without the data, open the form document and data, open the form document and

print.print.

click to inserta check mark


CHAPTER26

BACK NEXT END

26-11

LINKS TO






Editing a Form TemplateEditing a Form Template

unprotect the documentunprotect the document

make necessary changesmake necessary changes

protect the documentprotect the document


CHAPTER26

BACK NEXT END

26-12

LINKS TO






Form Fields with Drop-Down ListsForm Fields with Drop-Down Lists

click Drop-DownForm Field button

to insert field

click Form FieldOptions button

add list items


CHAPTER26

BACK NEXT END

26-13

LINKS TO






Form Fields with Drop-Down Lists…/2Form Fields with Drop-Down Lists…/2

when filling in, click arrowand click desired choice

protect thedocument


CHAPTER26

BACK NEXT END

26-14

LINKS TO






Changing Text Form Field OptionsChanging Text Form Field Options

positioninsertion point

click FormField Options

select type

type default text

select maximum length

choose text format


CHAPTER26

BACK NEXT END

26-15

LINKS TO






Changing Check Box Form Field OptionsChanging Check Box Form Field Options

select size

select default value




CHAPTER26

BACK NEXT END

26-16

LINKS TO






Creating Tables in a Form TemplateCreating Tables in a Form Template

A table can be very useful when A table can be very useful when creating a form with form fields.creating a form with form fields.


CHAPTER26

BACK NEXT END

26-17

LINKS TO






Commands ReviewCommands Review

How do you display the Templates dialog box?

File, New


CHAPTER26

BACK NEXT END

26-18

LINKS TO







How do you display the Text Form Field Options dialog box?




CHAPTER26

BACK NEXT END

26-19

LINKS TO







How do you display the Check Box Form Field Options dialog box?




CHAPTER26

BACK NEXT END

26-20

LINKS TO







How do you display the Drop-Down Form Field Options dialog box?

click Form FieldOptions button

positioninsertion

point


CHAPTER26

BACK NEXT END

26-21

LINKS TO






Coming NextComing Next

WORKING WITH SHARED DOCUMENTS

Chapter 26. Copyright 2003, Paradigm Publishing Inc. CHAPTER 26 BACKNEXTEND 26-2 LINKS TO OBJECTIVES...

Documents

Transcript of Chapter 26. Copyright 2003, Paradigm Publishing Inc. CHAPTER 26 BACKNEXTEND 26-2 LINKS TO OBJECTIVES...