Chapter 1 (Unit 1.5 OSHMS)

8/10/2019 Chapter 1 (Unit 1.5 OSHMS)

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HEALTH, SAFETY AND ENVIRONMENT MANAGEMENT

An OSH MS is a planned, documented and verifiable method of

managing hazards and associated risks. An OSH MS can be simple orcomplex, it can be highly documented or sparingly described and it can

be home grown or based on an available model.

OSH MANAGEMENT SYSTEM

Definition

ISO

YOU WRITE WHAT EVER YOU DO AND YOU DO WHAT EVER YOUR

WRITE

Layman Definition

1.5 OSHMS


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ISO 14001:1996The part of the overall management system that includes organisational structure,

planning activities, responsibilities, practices, procedures, processes, and

resources for developing, implementing, achieving, reviewing and maintaining the

environmental policy

OHSAS 18001:1999Part of the overall management system that facilitates the management of the

OH&S risks associated with the business of the organisation. This includes

organisational structure, planning activities, responsibilities, practices,

procedures, processes, and resources for developing, implementing, achieving,reviewing and maintaining the organisationsOH&S policy.

ILO-OSH:2001 and MS 1722:2003A set of interrelated or interacting elements to establish OSH policy and

objectives, and to achieve those objectives.

WHAT IS MANAGEMENT SYSTEM?

[ISO Standard Definition]


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Systematic way to manage OSH activities in the organization

OSH as integral part of the organization's value system

Reduction of hazards and risks, accidents, diseases

Low absenteeism , high productivity , job satisfaction

WHY OSH-MS?


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MAIN ELEMENT OF MALAYSIAN OSH-MS (MS1722-2003)

Adapted from ILO-OSH 2001,

Based on the OSHA Act 1994,

Has five main elements of Deming Wheel (PDCA),

These elements are namely;

i. Policy,

ii. Organizing,

iii. Planning and implementation,

iv. Evaluation, and

v. Action for improvement


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DEMING WHEEL


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Policy

Organizing

Planning &

Implementation

Evaluation

ContinualImprovement

Action

For

Improvement

FIVE MAIN ELEMENT ON OSH-MS (MS1722-2003)


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External Factors Internal Factors

Initial & Periodic

Status Review

Initial & Periodic

Status Review

OSH PolicyOSH Policy

AuditAudit OrganizationOrganization

Plan & ImplementPlan & Implement

Measure OSH

Performance

Measure OSH

Performance

Information Link Control Link

ELEMENT OF OSH SYSTEM


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Elements Section Sub-elements

3.1.1 Occupational safety and health policy

3.1.2 Employee participation

3.2.1 Responsibility and accountability

3.2.2 Competence and training

3.2.3 Occupational safety and health management system documentation

3.2.4 Communication

1. Policy

2. Organising


DETAIL BREAKDOWN OF MS1722:2003 ELEMENT


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3.3.1 Initial review

3.3.2 System planning, development and implementation

3.3.3 Occupational safety and health objectives

3.3.4 Hazard prevention

3.4.1 Performance monitoring and measurement

3.4.2 Investigation of work-related injuries, disabilities, ill health, diseases

and near misses, and their impact on safety and health performance

3.4.3 Audit

3.4.4 Management review

3. Planning

and

implementation

4. Evaluation


DETAIL BREAKDOWN OF MS1722:2003 ELEMENT (CONT)


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3.5.1 Preventive and corrective action

3.5.2 Continual improvement

5. Action for

improvement



DETAIL BREAKDOWN OF MS1722:2003 ELEMENT (CONT)


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Policy

The employer, in consultation with workers and theirrepresentatives, should set out in writing an OSH policy, whichshould be:

a) specific to the organization and appropriate to its size and the

nature of its activities

a) concise, clearly written, dated and made effective by thesignature or endorsement of the employer or the most senioraccountable person in the organization

a) communicated & readily accessible to all persons at theirplace of work

a) reviewed for continuing suitability

a) made available to relevant external interested parties, as

appropriate.

POLICY


HEALTH SAFETY AND ENVIRONMENT MANAGEMENT


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MWA CONSULTANCY SERVICES

Safety and Health Policy Statement

We are dedicated to providing a safe and healthful environment for employees and customers,protecting the public, and preserving MWA CONSULTANCY SERVICES assets and property.

At MWA CONSULTANCY SERVICES our most valuable resource are the people who work forus. Injuries can be prevented, INSYAALLAH. To achieve this objective, MWACONSULTANCY SERVICES will make all reasonable efforts to comply with all governmentregulations pertaining to safety and health issues. An effective Safety and Health Program willbe carried out throughout our organization.

The Safety and Health Program will assist management and non-supervisory employees incontrolling hazards and risks which will minimize employee and customer injuries, damage tocustomers property and damage or destruction of MWA CONSULTANCY SERVICESproperty.

All employees will follow this program. This program is designed to encourage all employees topromote the safety of their fellow employees and customers. To accomplish our safety andhealth goals, all members of management are responsible and accountable for implementingthis policy, and to insure it is followed.

MWA CONSULTANCY SERVICES is sincerely interested in the employees safety. The policy ofMWA CONSULTANCY SERVICES is to provide safe equipment, adequate tools and training,and the necessary protective equipment. It is the employees responsibility to follow the rulesof safety as established for their protection and the protection of others, and to use theprotective devices, which MWA CONSULTANCY SERVICES provides.

Example of Safety Policy




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Worker Participation

Worker participation is an essential element of the OSH managementsystem in the organization.

The employer should ensure that workers and their safety and healthrepresentatives are consulted, informed and trained on all aspects ofOSH, including emergency arrangements, associated with their work.

The employer should make arrangements for workers and their safetyand health representatives to have the time and resources toparticipate actively in the processes of organizing, planning andimplementation, evaluation and action for improvement of the OSHmanagement system.

The employer should ensure, as appropriate, the establishment andefficient functioning of a safety and health committee and therecognition of workers' safety and health representatives, in

accordance with national laws and practice.


POLICY (CONT)



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Responsibility and accountability The employer should have overall responsibility forthe

protection of workers' safety and health, and provideleadership for OSH activities in the organization.

The employer and senior management should allocateresponsibility, accountability and authority for thedevelopment, implementation and performance of the OSHmanagement system and the achievement of the relevantOSH objectives.


ORGANIZING



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Structures and processes should be established which:

a) ensure that OSH is a line-management responsibility which isknown and accepted at all levels

b) define and communicate to the members of the organization theresponsibility, accountability and authority of persons whoidentify, evaluate or control OSH hazards and risks

c) provide effective supervision, as necessary, to ensure theprotection of workers' safety and health

d) promote cooperation and communication among members of theorganization, including workers and their representatives, toimplement the elements of the organization's OSH managementsystem

e) fulfill the principles of OSH management systems contained inrelevant national guidelines, tailored guidelines or voluntaryprogram, as appropriate, to which the organization subscribes;


ORGANIZING (CONT)



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f) establish and implement a clear OSH policy and measurable

objectives;

g) establish effective arrangements to identify and eliminate orcontrol work-related hazards and risks, and promote health atwork

h) establish prevention and health promotion program

i) ensure effective arrangements for the full participation ofworkers and their representatives in the fulfillment of the OSHpolicy;

j) provide appropriate resources to ensure that personsresponsible for OSH, including the safety and healthcommittee, can perform their functions properly

k) ensure effective arrangements for the full participation ofworkers and their representatives in safety and healthcommittees, where they exist.


ORGANIZING (CONT)



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Competence and training

The necessary OSH competence requirements should bedefined by the employer, and arrangements established andmaintained to ensure that all persons are competent to carry

out the safety and health aspects of their duties andresponsibilities.

The employer should have, or should have access to,sufficient OSH competence to identify and eliminate or controlwork-related hazards and risks, and to implement the OSHmanagement system.


ORGANIZING (CONT)



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Occupational safety and health management

system documentation

According to the size and nature of activity of the organization,OSH management system documentation should beestablished and maintained, and may cover

a) the OSH policy and objectives of the organization

b) the allocated key OSH management roles and responsibilitiesfor the implementation of the OSH management system

c) the significant OSH hazards/risks arising from the organization'sactivities, and the arrangements for their prevention and control

d) arrangements, procedures, instructions or other internaldocuments used within the framework of the OSH managementsystem.


ORGANIZING (CONT)



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Communication

Arrangements and procedures should be established and

maintained for:

a) receiving, documenting and responding appropriately to internal

and external communications related to OSH

b) ensuring the internal communication of OSH information

between relevant levels and functions of the organization

c) ensuring that the concerns, ideas and inputs of workers and

their representatives on OSH matters are received, considered

and responded to.


ORGANIZING (CONT)



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Initial Review

The initial review should be carried out by competent persons,in consultation with workers and/or their representatives, asappropriate.

It should:

a) identify the current applicable national laws and regulations, nationalguidelines, tailored guidelines, voluntary program and otherrequirements to which the organization subscribes

b) identify, anticipate and assess hazards and risks to safety and healtharising from the existing or proposed work environment and work

organization

c) determine whether planned or existing controls are adequate toeliminate hazards or control risks

d) analyze the data provided from workers' health surveillance.


PLANNING AND IMPLEMENTATION



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The result of the initial review should:

a) be documented;

b) become the basis for making decisions regarding the implementation ofthe OSH management system

c) provide a baseline from which continual improvement of theorganization's OSH management system can be measured.


PLANNING AND IMPLEMENTATION (CONT)



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System planning, development and implementation

The purpose of planning should be to create an OSHmanagement system that supports

a) as the minimum, compliance with national laws and regulations

b) the elements of the organization's OSH management system

a) continual improvement in OSH performance





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Occupational safety and health objectives

Consistent with the OSH policy and based on the initial orsubsequent reviews, measurable OSH objectives should beestablished, which are:

a) specific to the organization, and appropriate to and according to its size

and nature of activity

b) consistent with the relevant and applicable national laws andregulations, and the technical and business obligations of theorganization with regard to OSH

c) focused towards continually improving workers' OSH protection to

achieve the best OSH performance

d) realistic and achievable

e) documented, and communicated to all relevant functions and levels ofthe organization

f) periodically evaluated and if necessary updated.

,




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Hazard prevention

Prevention and control measures

Hazards and risks to workers' safety and health should beidentified and assessed on an ongoing basis. Preventive andprotective measures should be implemented in the followingorder of priority:

a) eliminate the hazard/risk

b) control the hazard/risk at source, through the use of engineering controlsor organizational measures

c) minimize the hazard/risk by the design of safe work systems, whichinclude administrative control measures

d) where residual hazards/risks cannot be controlled by collective measures,the employer should provide for appropriate personal protectiveequipment, including clothing, at no cost, and should implement measures

to ensure its use and maintenance.

,




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Hazard prevention

Management of change

a) The impact on OSH of internal changes (such as those in staffing or dueto new processes, working procedures, organizational structures oracquisitions) and of external changes (for example, as a result of

amendments of national laws and regulations, organizational mergers,and developments in OSH knowledge and technology) should beevaluated and appropriate preventive steps taken prior to the introductionof changes.

b) A workplace hazard identification and risk assessment should be carriedout before any modification or introduction of new work methods,materials, processes or machinery. Such assessment should be done inconsultation with and involving workers and their representatives, andthe safety and health committee, where appropriate.

c) The implementation of a "decision to change" should ensure that allaffected members of the organization are properly informed and trained.




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Emergency prevention, preparedness and response

Emergency prevention, preparedness and response arrangements shouldbe established and maintained. These arrangements should identify thepotential for accidents and emergency situations, and address theprevention of OSH risks associated with them. The arrangements should bemade according to the size and nature of activity of the organization.

They should:

a) ensure that the necessary information, internal communication andcoordination are provided to protect all people in the event of anemergency at the worksite

b) provide information to, and communication with, the relevant competentauthorities, and the neighborhood and emergency response services

c) address first-aid and medical assistance, firefighting and evacuation of allpeople at the worksite

d) provide relevant information and training to all members of theorganization, at all levels, including regular exercises in emergencyprevention, preparedness and response procedures




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Procurement

Procedures should be established and maintained toensure that:

a) compliance with safety and health requirements for theorganization is identified, evaluated and incorporated intopurchasing and leasing specifications

b) national laws and regulations and the organization's own OSHrequirements are identified prior to the procurement of goods and

services

c) arrangements are made to achieve conformance to therequirements prior to their use.




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Contracting

Arrangements for contractors working on site should:

a) include OSH criteria in procedures for evaluating and selecting contractors

b) establish effective ongoing communication and coordination between

appropriate levels of the organization and the contractor prior tocommencing work. This should include provisions for communicatinghazards and the measures to prevent and control them

c) include arrangements for reporting of work-related injuries, ill health,diseases and incidents among the contractors' workers while performingwork for the organization;

d) provide relevant workplace safety and health hazard awareness andtraining to contractors or their workers prior to commencing work and aswork progresses, as necessary

e) regularly monitor OSH performance of contractor activities on site

f) ensure that on-site OSH procedures and arrangements are followed by the

contractor(s).




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Performance monitoring and measurement

Procedures to monitor, measure and record OSH performanceon a regular basis should be developed, established andperiodically reviewed. Responsibility, accountability andauthority for monitoring at different levels in the management

structure should be allocated.

The selection of performance indicators should be accordingto the size and nature of activity of the organization and theOSH objectives.

EVALUATION



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Both qualitative and quantitative measures appropriate tothe needs of the organization should be considered.These should:

a) be based on the organization's identified hazards and risks,the commitments in the OSH policy and the OSH objectives

b) support the organization's evaluation process, including themanagement review.

EVALUATION (CONT)



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Investigation of work-related injuries, ill health, diseases and incidents, and theirimpact on safety and health performance

The investigation of the origin and underlying causes of work-related injuries, illhealth, diseases and incidents should identify any failures in the OSHmanagement system and should be documented.

Such investigations should be carried out by competent persons, with theappropriate participation of workers and their representatives.

The results of such investigations should be communicated to the safety andhealth committee, where it exists, and the committee should make appropriaterecommendations.

The results of investigations, in addition to any recommendations from the safetyand health committee, should be communicated to appropriate persons forcorrective action, included in the management review and considered for continualimprovement activities.

The corrective action resulting from such investigations should be implemented inorder to avoid repetition of work-related injuries, ill health, diseases and incidents.

Reports produced by external investigative agencies, such as inspectorates andsocial insurance institutions, should be acted upon in the same manner as internalinvestigations, taking into account issues of confidentiality.

EVALUATION (CONT)



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Audit

Arrangements to conduct periodic audits are to be established inorder to determine whether the OSH management system and itselements are in place, adequate, and effective in protecting thesafety and health of workers and preventing incidents.

An audit policy and program should be developed, which includesa designation of auditor competency, the audit scope, thefrequency of audits, audit methodology and reporting.

The audit includes an evaluation of the organization's OSHmanagement system elements or a subset of these, asappropriate.

EVALUATION (CONT)


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k) procurement

l) contractingm) performance monitoring and measurement;n) investigation of work-related injuries, ill health, diseases

and incidents, and their impact on safety and healthperformance

o) audit

p) management reviewq) preventive and corrective actionr) continual improvements) any other audit criteria or elements that may be

appropriate.

EVALUATION (CONT)



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The audit conclusion should determine whether the

implemented OSH management system elements or a subsetof these:

are effective in meeting the organization's OSH policy and

objectives are effective in promoting full worker participation

respond to the results of OSH performance evaluation and

previous audits

enable the organization to achieve compliance with relevant

national laws and regulations fulfill the goals of continual improvement and best OSH practice.

EVALUATION (CONT)



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Audits should be conducted by competent persons internal or

external to the organization who are independent of the activitybeing audited.

The audit results and audit conclusions should be communicated

to those responsible for corrective action.

Consultation on selection of the auditor and all stages of theworkplace audit, including analysis of results, are subject toworker participation, as appropriate.

EVALUATION (CONT)



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Management Review

Management reviews should:

a) evaluate the overall strategy of the OSH management system todetermine whether it meets planned performance objectives

b) evaluate the OSH management system's ability to meet the overallneeds of the organization and its stakeholders, including its workers and

the regulatory authoritiesc) evaluate the need for changes to the OSH management system,

including OSH policy and objectives

d) identify what action is necessary to remedy any deficiencies in a timelymanner, including adaptations of other aspects of the organization'smanagement structure and performance measurement

e) provide the feedback direction, including the determination of priorities,for meaningful planning and continual improvement

f) evaluate progress towards the organization's OSH objectives andcorrective action activities

g) evaluate the effectiveness of follow-up actions from earlier management

reviews.

EVALUATION (CONT)



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Preventive and corrective action

Arrangements should be established and maintained for preventiveand corrective action resulting from OSH management systemperformance monitoring and measurement, OSH managementsystem audits and management reviews. These arrangements shouldinclude:

a) identifying and analyzing the root causes of any non-conformities with relevantOSH regulations and/or OSH management systems arrangements

b) initiating, planning, implementing, checking the effectiveness of and documentingcorrective and preventive action, including changes to the OSH managementsystem itself.

When the evaluation of the OSH management system or othersources show that preventive and protective measures for hazardsand risks are inadequate or likely to become inadequate, themeasures should be addressed according to the recognized hierarchyof prevention and control measures, and completed and documented,as appropriate and in a timely manner.

ACTION FOR IMPROVEMENT


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Other people experience (not mine) has shown that if OSH-MS

is to be effective, successful, sustainable and ongoing it mustcontain the following features :

Visible management commitment to safety Sound safety policy Safety to be a line management responsibility

Competent safety advisers High, well understood, safety standards Techniques to measure safety performance Realistic safety targets and objects Audits of safety standards and practices Effective safety training

Thorough investigation and follow-up of injuries & incidents Effective motivation and communication

ESSENTIAL FEATURES FOR OHS-MS



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1. ensure that OSH is a line-management responsibility, which is known

and accepted at all levels;2. define and communicate to the members of the organisation the

responsibility, accountability and authority of persons who identify,

evaluate or control OSH hazards and risks;

3. provide effective supervision, as necessary, to ensure the protection of

employees' safety and health;

4. promote cooperation and communication among members of the

organisation, including workers and their representatives, to implement

the elements of the organisation's OSH management system;

5. fulfil the principles of OSH management systems contained in relevantnational guidelines or voluntary programmes, as appropriate, to which

the organisationsubscribes;

6. establish and implement a clear OSH policy and measurable

objectives;

MANAGEMENT COMMITMENT (CONT)



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7. establish effective arrangements to identify and eliminate or controlwork-related hazards and risks, and promote health at work;

8. establish prevention and health promotion programmes;

9. ensure effective arrangements for the full participation of employees

and their representatives in the fulfilment of the OSH policy;10. provide appropriate resources to ensure that persons responsible for

OSH, including the safety and health committee, can perform their

functions properly; and

11. ensure effective arrangements for the full participation of workers

and their representatives in safety and health committees, where

they exist.

MANAGEMENT COMMITTMENT (CONT)



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There are many ways that workers can and should participate in OSH-MS

activities. IOHA suggests that representatives should be actively involvedin:

i. Emergency Preparedness,

ii. Task Analysis,

iii. Safety Assessments,

iv. Evaluation and revision of standard operating procedures (SOPs)

and work instructions Training programs, and

v. Evaluations or audits.

WORKER PARTICIPATION



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Active member in:

i. Safety & Health Committee

ii. Emergency Response/Volunteer Fire Fighting Team

iii. First Aid Team

iv. Housekeeping Inspection Team

v. HIRARC/JSA Team

vi. Internal Audit Team

WORKER PARTICIPATION (CONT)



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Campaign and Program;

i. Safety and Health Week or Month

ii. Fire Drill / Chemical Spillage Drill / etc.

iii. Awareness Campaign / Exhibition / Display

iv. No Smoking Dayv. Zero Accident Competition (Monthly, Quarterly or Yearly)

vi. Inter Department Housekeeping Competition

vii. Gotong-royong

viii. Employee of the month (to include Safety criteria)ix. Contests and competitions

x. Newsletter/Bulletin

xi. Safety message through gifts, souvenirs, etc.




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Active as an individual in taking part of;

i. Safety and Health Contests/Competitions

Slogan, Logo & Poster Drawing Competition

Spot the Unsafe Acts & Unsafe Conditions in Picture

ii. Safety and Health Quiz

iii. Safety Suggestion Competition

iv. Reporting of Hazards, Unsafe Conditions, etc.

v. Personal Health Monitoring / Medical Check Up

vi. Blood Donation Campaign




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1. The need to revise the standard for every 5 years

2. Developed in response to customer demand for a recognizable

OSHMS standard against which their management system can

be assessed and verified

3. To stay on with sprit of the OSHA

4. To facilitate the integration with other Management System

MS1722-2011THE NEED TO IMPROVE



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MS1722-2011THE CHANGE


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MS1722-2011THE CHANGE (CONT)



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1. To address occupational safety and health rather than product

and services safety.

2. Detailing Hazard identification

3. OSH Documentation

4. Removing System Planning, development and implementation

from Planning and implementation

FUNDAMENTAL CHANGES MS1722-2011

Chapter 1 (Unit 1.5 OSHMS)

Documents

Transcript of Chapter 1 (Unit 1.5 OSHMS)